Athlete Handbook 2018-19 by Queen's Gaels

TABLE OF CONTENTS

LEAD THE WAY

Welcome from Athletics & Recreation • Letter from the Executive Director • Letter from the Varsity Leadership Council Co - Presidents • Letter from the Director of High Performance Sport • High Performance What it means to be a Gael • Varsity Leadership Council • Student-Athlete Guidelines for Behaviour • Cannabis • Equity, Diversity and Inclusion • Healthy Relationships & Sexual Violence • Harassment and Anti-Hazing Educational Compliance • Eligibility • Academic Tracking • Educational Support Services • Gaels Programs • Tutoring • Study Hall • Student-Athlete Monthly Newsletter • Scholarships, Awards & Financial Aid Strength and Conditiong • Coach Message • Expectations • Summer Program • Interns Sport Therapy • Booking an Appointment • Insurance • Medical Requirement Forms • Concussion Policy • Anti-Doping Information • Nutrition • Mental Health and Mental Conditioning Marketing Communications & Events • Social Media Awareness • Interviews • Interview Tips Sponsorship Partners Queens Resources Appendix

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Letter from the Executive Director

Section One

WELCOME FROM ATHLETICS AND RECREATION

To those who are new to our department welcome! To those are returning, welcome back! We are excited to have all our student-athletes back on campus and getting ready for another exciting year of Queen’s Athletics. In Queen’s Athletics, we strive to Lead the Way on campus and in the Kingston community. Being a member of the Queen’s athletics community is one of the most rewarding and worthwhile experiences a university student-athlete can experience. Our student-athletes are leaders in the classroom with almost 40% of our student-athletes achieving a GPA of 3.5 or higher; we are leaders in the community with our Gaels Care program and various student-athlete led charitable events throughout the year; and we are leaders on the court/ field/pool as we continue to strive for athletic excellence. In this student-athlete handbook, you will find detailed information regarding our department and our student-athlete support services. Please read through it carefully as it will help you succeed during your time at Queen’s.

Leslie Dal Cin Executive Director, Queen’s Athletics & Recreation

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Cha Gheill!

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Welcome Letter from the Varsity Leadership Council Co-Presidents

Letter from the Director of High Performance Sport

The Varsity Leadership Council is a student-athlete organization including both club and team representatives. As a council, we speak on behalf of the Queen’s student-athletes regarding all relevant issues and decisions within Athletics and Recreation. We promote a positive image of Queen’s Athletics and build relations with the Queen’s University and Kingston community through our volunteer opportunities and outreach programs.

The definition of high performance in sport is simply ‘the ability to get better’. Therefore the key characteristics of high performance include; • Focus on self-improvement. • Emphasis on learning and improving over winning. • Cover success in academic, athletic and contributions to the community.

As Co-Presidents, we would like to welcome you back home. We are excited for our new initiatives for the upcoming year and can’t wait to cheer all of our student-athletes on to athletic excellence. Look for information from us in the bi-monthly Student-Athlete Newsletter sent out by Athlete Services.

Taking the eye’s away from the scoreboard and actually looking at being accountable for continuing to be the best, no matter what the situation is. The aim of every champion team is to work together. It is the old saying ‘united we stand, divided we fall’ is a simple truth when it comes to successful team performance driven through cohesion.

Cha Gheill!

Being a Gael will have both wonderful highs and some tough lows. So as each season progresses, I encourage all student-athletes to take a moment to reflect ‘why you love your sport’ and ‘why you signed up in the first place to be part of the team’?

Caroline Livingston & Harry Range Varsity Leadership Council Co-Presidents Sean Scott Director High Performance Sport, Queen’s Athletics & Recreation

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This handbook will help guide you to the information that is important to be a Gael and to manage the mix of wonderful highs and the tough lows. I encourage you to read it carefully as the information will help guide you towards a more successful time at Queen’s. Go Gaels Go!

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High Performance – History Queen’s has one of the oldest and most comprehensive university athletics programs in Canada. The program dates from 1860, when a local military man, Col. Angus Cameron, persuaded the Board of Trustees to set up a small gym in Summerhill with “vaulting cross-bars, ladder ropes, and a few other items.” Cameron was careful to request that the gym be “retired from jeering spectators,” an indication of the low esteem in which athletics were held in the mid-19th century. The first organized sports were annual track and field competitions held on October 16, University Day, at which students competed for prizes offered by the people of Kingston. These competitions, which  began in the early 1870s, included the traditional Scottish caber toss, and were a major university event until early this century. The first team sport appears to have been soccer (then called football), which also made its debut in the early 1870s. Later in the decade a form of “Association Football with catching” appeared on campus - a distant predecessor of modern football. A closer relative, rugby football, was introduced in 1882 by two brothers who brought the English rules of the game down from their home in Ottawa. Snowshoeing and curling were the most popular winter sports before the emergence of hockey in 1886 (see Hockey, First Game of ).

High Performance – Vision “Queen’s University, recognized as one of the “oldest and best universities in Canada,” welcomes potential student-athletes to explore what it means to be a Gael.  At Queen’s, athletic excellence is an integral component of the student-athlete experience.  As a member of the Gaels you will be challenged to achieve your highest potential. From award winning coaches, to distinguished faculty, state of the art facilities, and unparalleled student-athlete support, Queen’s University Athletics is proud to be one of the leading athletics and recreation programs in the country.” 5 | Queen’s Student-Athlete Handbook

Sports were initially restricted to male students, but there was a women’s hockey team in action as early as 1894 and, before the construction of Queen’s first gymnasium building in 1907, women had their own small gym on the top floor of Theological Hall.

High Performance - Highlights Since the arrival of Athletic Director Leslie Dal Cin in 2006, Queen’s has undergone a re-vitalization in its Athletics and Recreation program.  With a renewed vision “to be the leading Athletics and Recreation program in Canada,” the department focussed its resources on supporting student-athletes achieve success on the playing field, in the classroom, and as people.  The focus on high performance has seen the addition of multiple layers of services for varsity student-athletes, including increased full time coaches, full time strength and conditioning, athlete support services, and athletic therapy staff, as well as the construction of multiple state of the art facilities for training and competing.  The addition of these support systems has created immediate success.  The success of our programs goes far beyond the field of play; and extends into the classroom and local community.  Our student-athletes have achieved remarkable academic success - proven by the number of CIS Academic All-Canadians and OUA Academic All-Stars produced each year.  Queen’s student-athletes also provide a positive influence throughout the Queen’s and Kingston community.  The Varsity Leadership Council (VLC) engages student-athletes in community outreach and volunteer programs on an annual basis and contributes to the development of a tight knit and supportive varsity student-athlete community.

By the late 19th and early 20th centuries, Queen’s had become a national powerhouse in sports. The men’s hockey team appeared in three Stanley Cup finals around the turn of the century (losing all three) and the football team won three consecutive Grey Cups in the early 1920s. Queen’s Student-Athlete Handbook | 6

HIGH PERFORMANCE

IPP Evaluation Scale Graph Individual Performance Plan (IPP)

Continuing to Get Better

IPP Evaluation Scale

To the right is an example of an IPP that all student-athletes will be completing with their coaches. The IPP is a tool for student-athletes to identify areas where they are doing well and where they can improve. Below is the IPP Evaluation Scale. This colour scale will be used in all evaluations in High Performance including the IPP, Strength and Conditioning and Academics. Please become familiar with these as it will help you in your academic and athletic success!

Example of Student IPP Form WHAT IS MY VISION? WHAT MOTIVATES ME? WHERE DO I FOCUS MY ATTENTION & ENERGY? Fill out the following table using the colour code system for each of the focus areas under each pillar (technical, tactical, physical etc.). This will assist you to identify what you want to work on. If you are not sure, or if you need some help, talk with key people e.g. Coaches, Captains, Teammates.

Athlete Excellence Pathway

Student Athlete Success Profile

The Athlete Excellence Pathway describes the High Performance process for identifying and developing our student-athletes. Our goal is to work with prospective student-athletes earlier to advice on high school academics which could lead to an early admission offer. Then, support these individuals who have the potential to work with our teams before their first academic year after signing a Letter Of Intent (LOI). Once at Queen’s, coaches and the Performance Enhancement Team are able to focus on helping student-athletes, as they individually strive to achieve their fullest potential!

The Success Profile demonstrates the six key components that contribute to high performance success as a student-athlete. They are the athletic components of Physical, Technical/ Tactical and Mental in conjunction with your Academics, overall Health/Wellness and the Culture you help create within the team. We promote leadership development for our student-athletes to help the betterment of our Queen’s and Kingston Communities while achieving great success in academics and athletics.

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Team Fees All student-athletes are required to pay their team fees that may include; locker and laundry service, team clothing ordered, training camp, and Colour Awards tickets etc. These fees must be paid by the deadline in order to remain eligible to participate in your sport. You will be given a two week notice if you do not have your team fees paid by the deadline. You may pay your fees online, or at the Q Services desk located in the ARC. If extenuating circumstance are preventing you from paying your fees, please contact the Manager of Sport Operations in High Performance.

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Section Two

WHAT IT MEANS TO BE A GAEL

Sport is about competing and performing to the best of your ability – the pursuit of human and sporting excellence. Membership on an athletic team at Queen’s University is a privilege. Student-athletes, as representatives of the University, are highly visible students on campus and in our community. Participation on an athletic team creates the unique opportunity to be a role model, peer supporter, mentor and spokesperson; it also brings responsibilities. A Queen’s student-athlete is expected to Lead the Way – being a responsible citizen, positive role model and ambassador of the University, the Athletics & Recreation Department, the Gaels program and their team, demonstrating the highest pursuit of ethical and drug free sport, fair play, integrity, inclusion and respect for others at all times. In addition, student-athletes are expected to abide by all University policies, Athletic & Recreation Department policies, team rules and the policies and procedures of Ontario University Athletics (OUA), Canadian University Sport (U SPORTS) and/or other sport-governing bodies.

Varsity Leadership Council

From pre-season training to competition, alumni events to team/club socials, every athlete within a successful program is committed to treating their teammate with the utmost respect, maintaining the trust and integrity that relationships require within a competitive sport. Next year, you will Lead the Way as a Queen’s student-athlete. Make the decisions that demonstrate how you would like to be viewed when in the spotlight. Enjoy your time here - you are entering an exciting chapter of your life, and you, and those around you, deserve to have the best experience possible. Be the best that you can be. Be a Leader amongst Queen’s Gaels this year. Community Outreach and Engagement Our student-athletes are great contributors to the Kingston community through our outreach initiatives. Our athletes participate yearly in charity events including the Run for the Cure, Martha’s Table Holiday Basket Donations and Bell Let’s Talk. In 2017, our athletes raised over $37 000 for Run for the Cure, Shoot for the Cure, and Cuts for Cancer. This is just a snap shot of what our student-athletes do and we are looking forward to another great year of community outreach and engagement from Queen’s Athletics.

Lead the way Becoming a member of the Queen’s student-athlete community this fall means that you will have the opportunity to continue the decades-old tradition of being active leaders in school, in athletics, and in the community. We are role models to youth in the area, and visible in both the Kingston and Queen’s communities. Every member of a team or club has a responsibility to evaluate what builds their community and ensures continued success. Before making the journey to your new home in Kingston, take the time to reflect. Think about how you want to be portrayed as an individual in your family, in the community, and in your sport. Think about what brings you success. Then, take a step outside of your own shoes and reflect on your team or club both as an entity and the individuals that shape it. How does it operate to achieve success, and how can you contribute to this? A major area of teamwork and community spirit is focused on respect. Queen’s Gaels are firmly committed to ensuring a safe and respectful atmosphere to everyone - at all times. 9 | Queen’s Student-Athlete Handbook

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Student-Athlete Guidelines for Behaviour Membership on an athletic team at Queen’s University is considered a privilege and should not be taken lightly. As athletes, you are to adhere to the Student-Athlete Guidelines for Behaviour, and as students, the Queen’s Student Code of Conduct.

In addition to those rules and responsibilities outlined in the Queen’s Student Code of Conduct, Student-Athletes are expected to adhere to the Student-Athlete Guidelines for Behaviour listed below: • Pursue academic success, being a responsible member of each class, which includes attending, being prepared, completing requirements and participating at the level expected of all Queen’s students. •

•

Fulfill all department and team commitments throughout the year, including all eligibility and athletic education requirements as well as all activities required by their respective sport. To notify the appropriate department representative and/or their coach regarding any conflict or problem which might reasonably interfere with the fulfillment of these commitments. Exhibit conduct at all times which compliments and enhances the University and team’s reputation, reflecting the highest standards of honour, integrity and dignity that should characterize participation in competitive University sport. Not engaging, or being tolerant of, any violent acts (i.e. verbal abuse, physical or sexual violence, etc.).

•

Not engage in and/or always separate themselves from any conduct or activity that might be considered unsporting, unethical, disrespectful, or that might bring their own reputation, the reputation of the team, the Gaels program, the Athletics & Recreation Department, the University or their sport into disrepute.

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Refrain from engaging in online behaviour (i.e. social media), or other communication technology in a public medium that reflects negatively on the reputation of their team, teammates, coaches, staff, opponents, the Gaels program, the Athletics & Recreation Department and/or the University.

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Treat everyone with dignity and respect. Contribute to a positive campus, athletic and team culture that embraces the values of diversity, equity and inclusion. Not to

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engage in any behavior that is known, or ought to be reasonably known, to be harassing, hostile, intimidating and/or discriminatory. •

Conduct all team activities (welcoming, social, team parties, etc.) in a manner that respects the individual’s rights, integrity, dignity, safety and well-being, including the right to participate voluntarily without any pressure. Activities that have forced participation, or are demeaning, humiliating or disrespectful, are unacceptable.

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Avoid any negative interaction or conflict with members of the opposing team (including fans, event staff, officials), except as they occur in the actual course of competition, and which constitute a reasonable expression of the competitive spirit of the team or team members.

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Abide by the rules and regulations of their sport as set out by the OUA, U SPORTS and/or their respective sport’s governing body.

Ensure you become familiar with the Student-Athlete Guidelines for Behaviour listed above, the Queen’s Student Code of Conduct as well as the Discipline Policy (listed above) in Athletics and Recreation and the Non-Academic Discipline Policy which outlines consequences to breaking the student code of conduct. Canabis Cannabinoids have been on the World Anti-Doping Agency (WADA) Prohibited List since 2004 and even when considered legal, it remains prohibited in competition. This is because the substance is an actual or potential health risk to the athlete and because the use of the substance violates the spirit of sport. Regardless of intent, or timing, athletes are held liable for any trace found in their sample. The only way to ensure a negative test is abstinence. For legitimate medical use, keep proper documentation, apply for medial exemption, and declare use on the Doping Control Form. For more information and frequently asked questions list, please visit these links: •

Cannabis in Sport – cces.ca/cannabis

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Global DRO – globaldro.com

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Medical Exemption Wizard – cces.ca/mewizard

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Questions? Email substances@cces.ca

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Equity, Diversity and Inclusion Queen’s students come from every imaginable background – small towns and suburbs, urban high rises, Indigenous communities, and from more than 110 countries around the world. At Queen’s, you’ll meet people like yourself and others who are very different. Your fellow students will be among the most interesting, creative, and provocative individuals you will ever encounter. They will challenge you in class, in conversations over meals, or in late-night discussions in residence rooms, and shift the way you see yourself in the world. For more information on Equity, Diversity, and Inclusion at Queen’s please click here. Healthy Relationships & Sexual Violence There is an important conversation taking place on our campus and other campuses across North America that is about Sexual Violence and focusing on Consent and Positive Relationships. In December 2016, the university’s Sexual Violence Policy was updated, and approved by the university’s Board of Trustees to align with provincial legislation and regulations. Through this updated policy, Queen’s University is committed to maintaining a positive learning environment in which any form of Sexual Violence will not be tolerated. The university is also committed to providing non-judgmental sexual violence support response to any students who have experienced sexual violence. From recommendations made by the Sexual Violence Prevention and Response Working Group, the university has created a Sexual Violence Prevention and Response Coordinator position. Barb Lotan is the central point of contact for students, staff and faculty, and leads campus-wide education, response, support, training and advocacy activities. Through this policy, Queen’s University is committed to addressing Sexual Violence in the Queen’s Community through support, awareness, education, training and prevention programs, and through appropriate handling of incident Disclosures and Reports. Within Athletics & Recreation, all reports and disclosures of sexual violence will be shared with the Executive Director. The ED and first responder will work together to make sure a sexual violence survivor has information about support and helpful resources. The conversation is confidential. It is the 13 | Queen’s Student-Athlete Handbook

survivor’s choice if they wish to speak with the ED, but the first responder must notify the ED that someone has been hurt. Related Resources: EMERGENCY • OFF CAMPUS: 911 (24/7) • ON CAMPUS: Campus Security and Emergency Services (CSES) 613-533-6111 NON-EMERGENCY • Sexual Health Resource Centre (SHRC): JDUC Room 223 • Sexual Violence Prevention & Response Coordinator (SVPRC) – Barb Lotan - 613-533-6330 bjl7@queensu.ca • Website: www.queensu.ca/humanrights /home • Campus Security and Emergency Services (CSES) 613533-6733 Harassment and Anti-Hazing Being a member of the Queen’s Varsity Athletic Community is one of the most rewarding and worthwhile experiences a university student-athlete can have. As a student-athlete, you take pride in pursuing your athletic endeavours through training and competition, and can appreciate the camaraderie that comes with being a part of a team/club. The lessons learned on the field of play and with teammates are those that last a lifetime. Each year, over 200 new student-athletes join our varsity athletic community in our teams and clubs. Welcoming these new members has the potential to be a powerful experience, one that can be extremely positive in building individual belonging and establishing or reinforcing team/club culture. Conversely, depending on the nature of the activities, it can be an experience that is very negative, humiliating or degrading for an individual. These negative initiation activities are known as hazing (please see definition section).

We Lead the Way in the fight against hazing, by: • Providing resources to assist student-athletes on an effective means to build teamwork and promote team cohesion, ultimately resulting in success on the field of play •

Fostering and promoting an environment free of hazing

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Providing information regarding hazing as it relates to our community

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Increasing awareness, and educating our student-athletes, and all members of our varsity athletic community, around the definition of hazing and hazing-related issues

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Working together to eradicate hazing activities from our environment

Have a great idea for a team building activity? Be sure to apply for a Team Building Activity Fund (TBAF).

We, as leaders in the Queen’s Varsity Sport Community, believe that student-athletes should belong and be inspired to perform in an environment that is safe, rewarding, motivating and successful. Our student-athletes should not be exposed to behaviour and activities that are meant to be demeaning, humiliating or harmful when participating on our teams, clubs and programs.

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Eligibility Queen’s University Athletics is a member of the provincial conference, the Ontario University Athletics (OUA) and national conference, USports . Therefore, we must adhere to these conferences rules and regulations, which includes eligibility. Requirements Here are some eligibility guidelines that you need to be aware of: • You must be enrolled in a minimum of 9 units per semester (18 unit’s total) to compete.

Section Three

EDUCATIONAL COMPLIANCE

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To continue competing in future years, you pass in a minimum 18 units from the previous academic year.

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Always add courses before you drop them (+B4-). This is to avoid dropping below the 9 unit required threshold and not being able to enrol in a course to replace it.

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USPORTS Sports and Men’s Rugby- you have 5 years of eligibility to compete for your sport. The only Varsity Teams that has unlimited eligibility is Men’s and Women’s Rowing

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Participation in any game usually results in consuming a year of eligibility

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Graduate Students: MUST provide athlete-services with a confirmation letter from your academic department confirming full time enrolment.

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Exchange: MUST provide a letter to athlete-services confirming that the courses you took on exchange have been transferred back to Queen’s.

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Transfer Students: If you transferred from another institution to Queen’s, you must speak to Athlete Services to confirm courses taken in the previous year and eligibility.

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Student Fees: In order to remain eligible, you must pay your student fees by the agreed upon date. These fees can be paid at the Customer Service Desk at the ARC.

Academic Tracking The Retention Coordinator in Athlete Services is responsible for academically tracking all Varsity Team student-athletes. This is to ensure that the Retention Coordinator can intervene with student-athletes to ensure they remain eligible to compete and help them succeed in their academics at Queen’s. Educational Support Services Athlete Services offers supports to student-athletes to assist them in their academics while they are competing for Queen’s.

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We understand that balancing high performance athletics and academics is not an easy task. Athlete Services are here to assist with your pursuit of academic excellence. There are a variety of Gaels Support Programs; they are mandatory for any student-athlete enrolled in them. Gaels Programs Gaels101 is a first year mandatory transition program for all student-athletes coming to Queen’s from high school. This program is designed to teach and develop skills that are essential for academic success. Student-athletes are put into groups based on their program and this group is partnered with a StudentAthlete Academic Mentor (S.A.A.M.) who will be their primary resource for support. This program occurs on Sunday evenings in first semester. Gaels 201 & Gaels 201+ is a program for student-athletes coming to Queen’s from high school who have been enrolled in part time studies OR have an entrance grade that is lower than or close to what is required for their program. This support program involves weekly meetings throughout the Fall semester with upper year mentors who are trained by Student Academic Success Services, or Case Managers within High Performance Athletics. Gaels301 is a mandatory support program for student-athletes who are placed on probation by Queen’s University. Typically, probation is defined as having a cumulative GPA lower than a 1.6; however, different standards exist in the Commerce and Nursing programs. While on probation, the student-athlete will be enrolled in the 301 program where their athletic participation will be limited based on discussion with Athlete Services. Studentathletes in this program will meet with a mentor on a weekly basis to discuss strategies to achieve academic success. The main goal of this program is to support the student-athlete to be released from academic probation. Gaels401 is a support program for student-athletes who have renewable Athlete Financial Awards and do not obtain the 2.7 sessional GPA needed to renew. In this program, student-athletes meet with their coaches on a bi-weekly basis to discuss their academics. This is an opportunity for coaches to be involved in their student-athletes academics and refer them to different services on campus for further support if needed. Proactive is a support program for those who are close to being on probation. Typically, probation is defined as having a cumulative GPA lower than a 1.6; however, different standards exist in the Commerce and Nursing programs therefore there are different standards to be enrolled in the Proactive group. Student-athletes in this program have had low Sessional or Cumulative GPAs, and will meet with a Case Manager biweekly in order to share a grade tracker and receive the assistance they may need.

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Eligibility cont’d Tutoring Athlete Services offers 4 hours of free 1-on-1 tutoring to all student-athletes each month. We hire tutors for all 1st year courses and do our best to have tutors for all subjects to support our upper year student-athletes. If you do not use your 4 hours in a given month, they do not carry over into the next month. The tutoring request system is initiated and driven by the student-athlete. If you do not hear a response from a tutor, you need to follow up with the Tutor Coordinators (gaels.tutor@queensu.ca). To request a tutor, please fill out the tutor request form here.

Study Hall Student-athletes have access to study hall in the Kinesiology building during the times listed here. This space is meant for student-athletes who need a quiet place to focus and do school work. Be respectful to fellow student-athletes and use the study hall to aid in your academic success!

Student-Athlete Monthly Newsletter Athlete Services produces a newsletter that is sent to all student-athletes on their Queen’s email address. These newsletters have Strength and Conditioning and Nutrition Tips, information about Student-Academic Success Services, any upcoming important academic or athletics dates and general information relevant to our student-athletes. Please look out for it; it has important information for you!

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Scholarships, Awards & Financial Aid Athletic Financial Awards (AFA’s) Athletic Financial Awards may be provided to a student-athlete through the recommendation of their Coach for athletic reasons. AFAs may be provided to incoming student-athletes (first years & transfers) and current upper year student-athletes. Per Ontario University Athletics (OUA) regulations a maximum of $4500 per year may be provided to a student-athlete. An AFA may be provided for 1 year or be renewable for up to 4 years. All AFAs are administered by Student Awards in the Office of the University Registrar at Queen’s University in accordance with all USPORTS and OUA regulations. Please review the requirements below to ensure you are academically eligible to receive an AFA. In addition, please specifically review your AFA agreement that outlines additional criteria concerning your AFA. Entrance Awards (1 year or 4 year renewable) To be eligible to receive an AFA as an entering student, you must meet all USPORTS and OUA requirements, namely: •

Have a minimum admission grade average of 80%;

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Be enrolled as a Queen’s University student fulfilling all academic requirements for OUA and/or USPORTS eligibility (generally the equivalent of at least 60% of a full course load or 9 credits units in each term of study) and be listed on the eligibility certificate for participation;

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Make, and remain on, the competition roster in the academic year for which the AFA is granted.

If the AFA is renewable, maximum period of 4 years, it is renewable in years 2, 3, 4 contingent upon your continued active participation with your team provided you adhere to the following criteria: •

Achieve a 2.7 grade point average (GPA) on all registered course work at the conclusion of the academic year (Sept-Aug) including summer term in the preceding academic year;

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Fulfill all OUA and USPORTS eligibility and participation requirements;

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Meet all Performance Criteria as outlined by theUpper Year

Upper Year Awards (Current Student-Athlete or Incoming Transfer) To be eligible to receive an AFA as an upper year student, you must meet all USPORTS and OUA requirements, namely: •

Achieve a 2.7 grade point average (GPA) on all registered course work at the conclusion of the academic year (SeptAug) including summer term in the preceding academic year;

•

Be enrolled as a Queen’s University student fulfilling all academic requirements for OUA and/or USPORTS eligibility (unless otherwise stated in your award offer letter, the equivalent of at least 60% of a full course load in the fall and winter terms) and be listed on the eligibility certificate for participation;

•

Make, and remain on, the competition roster in the academic year for which the AFA is granted.

Queen’s Student Awards Queen’s Student Awards administers a range of financial aid programs including Government Student Assistance, Queen’s academic scholarships, need based bursaries, work study program and can provide you with financial advising. Student Awards is a great resource for student-athletes and we encourage you to become familiar with them. You can find further information on their website. Key Contacts Milana McNamee Coordinator, Athlete Services – Retention milana.mcnamee@queensu.ca 613-533-6000 ext. 79192 Alex Dominato Coordinator, Athlete Services – Recruitment alex.dominato@queensu.ca 613-533-6000 ext. 78457 Cassandra de Bartok Manager, Athletics, Education and Compliance cassandra.debartok@queensu.ca 613533-2470 ext. 79183 Queen’s Student-Athlete Handbook | 18

Queen’s Strength & Conditioning (S&C) offers an inclusive, competitive and positive training environment for all varsity athletes, enriched by prepared and insightful coaches. The pursuit of knowledge and its efficient and appropriate application to the physical and mental preparation of the student-athlete is our objective. Through tireless effort, unwavering passion and continuing education, we will provide the appropriate tools for success to our student-athletes.

Section Four

PERFORMANCE ENHANCEMENT STRENGTH AND CONDITIONING Queen’s Student-Athlete Handbook | 19

The Queen’s Strength and Conditioning program is run by a highly dedicated staff that is committed to the holistic development of the student-athlete and is an integral part of each team’s Performance Plans. Our head Strength and Conditioning Coach, as well as Assistant Coach and approximately 35 interns are directly involved in the physical and mental development of our Student-Athletes. These coaches oversee all facets of preparation including warm-ups, cool downs, mobility, strength/power training, speed development, energy system training and assessments. The Head and Assistant Coaches work closely with Sport Therapy to assist athletes in returning to play from injuries.

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Coach Message “We will support the student-athlete and provide them with the guidance, positive encouragement and environment to succeed on and off of the field of play.” Expectations All varsity athletes at Queen’s are extensively involved in the strength and conditioning program. Throughout the year, athletes will have 2-6 training sessions a week with their teammates and coaches. Each athlete is required to complete all of the assigned strength and conditioning tasks and our training schedule allows for flexibility around classes. The experience and leadership of our veteran athletes are relied upon heavily when creating the ideal atmosphere for success.

These guidelines are in place to offer all athletes safe, efficient and professional services while fostering an expectation of success through physical preparation and mental challenges. Coaches will provide athletes with every opportunity to succeed and athletes following through will ensure their individual and team success.

Summer Program Queen’s Strength and Conditioning prides itself on the services and environment that is offered throughout the summer months here on campus. Athletes are encouraged to stay in Kingston to training daily with fellow athletes and the S&C staff. This includes regular conditioning, speed, change of direction, lifting and mobility sessions that are tailored to your sport demands and yearly competition schedule. Queen’s turf fields and weight rooms are utilized to provide top level strength and conditioning to the varsity athlete and this is a great opportunity to grow the athlete to athlete support within Queen’s Athletics. We highly recommend that athletes do what they can to stay in Kingston for the summer. If athletes choose to go home for the summer, Queen’s S&C will provide athletes with a training program to complete at home. Interns The strength and conditioning mini-stream is a unique opportunity that allows Queen’s Kinesiology students to gain hands on experience coaching and manage varsity athletes in a high performance setting. Interns are responsible for on the floor coaching in the weight room, warmup implementation, optimizing recovery practices, administering testing/monitoring and assisting with programming. The internship provides young coaches with the skills to pursue a career in sport while also achieving school credit. Athletes are encouraged and expected to: • • • • • • • • • •

Arrive on time in Queen’s clothing Sign in at the computer station Be attentive (no sitting, yawning or wandering) No headphones in the varsity training facility Provide encouragement to fellow varsity athletes Complete their Teambuildr training plan (bring your cell phone) Attend all training and testing sessions Account for every repetition Clean up after themselves Prepare with the proper intensity and focus

Key Contacts Colin McAuslan Head Coach, Strength and Conditioning strencon@queensu.ca 613-533-6000 ext. 75748 Evan Karagiozov Assistant Coach, Strength and Conditioning evan.karagiozov@queensu.ca 613-533-6000 ext. 78621 Queen’s Student-Athlete Handbook | 21

The Sport Therapy Clinic provides priority service to Queen’s varsity athletes for injury and rehabilitation care. They also facilitate medical referrals and on site bracing. The certified staff and/or trainers attend practices and games to provide pre game taping, first aid and emergency care to our athletes. I’m injured, what should I do next? If you are injured in a game, practice or workout session, you need to let the Therapy Zone know as soon as possible.

Booking an Appointment

To make an appointment, please call 613-533-3325. Student-Athletes receive up to 14 visits per school year that are covered through your insurance plan (more information below) and Athletics subsidizes 6 additional visits if the 14 visits have been reached.

Cancelling an Appointment

If you need to cancel your appointment, you must do so 24 hours ahead of time. (i.e. if your appointment is Tuesday at 2pm, you need to cancel by Monday at 2pm). If you do not cancel 24 hours before, you will be subject to a charge.

Services offered

At the Therapy Zone, we have the following services available to you:

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•

Athletic Therapy

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Registered Massage Therapy

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Bracing (i.e. ankle, knee, patellar, thigh, shin splint, shoulder dislocation)

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Sports and Exercise Medicine

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Concussion Rehabilitation

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Insurance Application Queen’s University Athletics and Recreation is committed to providing high quality, timely athletic therapy services to all of our student-athletes. Beginning September 1st, 2017, student-athletes who have opted in to the university insurance plan will be required to pay for services at the conclusion of their appointment, and submit a claim for reimbursement to their insurance company. Both the AMS and SGPS now have mobile apps that will allow the athlete to be reimbursed within three to five business days once the claim has been submitted electronically. Setting up your mobile App: The Studentcare mobile app is available to download from the app store on your mobile phone. After creating a profile you will be given the opportunity to input direct deposit information to receive your reimbursement within 3-5 business days. You will only have to input your personal information once. From then on you simply need to take a photo of your receipt and submit it to your insurer directly from your Smartphone. *Link to location for further information Graduate Student Insurance The RWAM Member Portal is where you will access your claims history, print off explanation of benefits for tax purposes, see what you’ve claimed, submit claims online, and follow up on claims. • Go to www.studentvip.ca • On the right hand side in drop down box select “Queen’s Society of Graduate & Professional • Students (SGPS)” • In the top right hand corner, select “RWAM MEMBER PORTAL” *Link to location for further information (*If possible, may be better just to provide link for this one since it is more complicated and takes up a lot of room)

Medical Requirements Forms – First Year Varsity Team Participants This information pertains to: recruits, transfers, walk-ons, practice players who will not be on the team roster & athletes who have played on a team previously but were not on an eligibility certificate the previous season. The following information is required no later than 4 weeks prior to the commencement to the athletes’ training with their respective sport: • Completed Medical Questionnaire: VIEW PDF • Physician’s examination: VIEW PDF • Complete with physicians stamp and/or CPSO number (or equivalent) • 12 lead ECG: We will require 12 Lead ECG that has been interpreted by a Physician and with that interpretation clearly indicated on the ECG.

Please send all completed information to: Heidi Bonnell Therapy Zone Queen’s Athletics & Recreation Centre 284 Earl St Kingston, ON K7L3N6 Fax: 613-533-6207 *Please note that our private fax number is approved for confidential communication of personal health information.

Physician’s examinations and 12 lead ECG should be completed by the athletes’ family physician with the rationale being “Varsity athlete pre-screening”, and at the cost of the athlete. In cases where this is not possible, our in-house physicians can provide this service. However, appointments are based on availability, and may cause a delay in the athlete being able to participate in team training. No athlete will be allowed to participate in any team activity (including, but not limited to, training camp, practices, exhibition games, and strength & conditioning sessions) until all required medical information has been received, reviewed and cleared by the Certified Athletic Therapists or in-house physicians. Not sending your information in by the specified deadline will risk a delay your participation of all team activities. Athletes who were on a team’s eligibility list the previous year will only be required to fill out the medical form (available online as part of the eligibility process), unless a significant injury or illness requires them to have a physician’s medical performed (will be determined on a case by case basis).

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Concussion Policy Queen’s Sport Therapy follows the concussion guidelines that can be found at: McCrory P, Meeuwisse W, Dvorak J, et al Consensus statement on concussion in sport—the 5th international conference on concussion in sport held in Berlin, October 2016 Br J Sports Med 2017;51:838-847.

It is important for student-athletes to meet with the Retention Coordinator in Athlete Services after the appointments with the Therapy Zone. This is to ensure that student-athletes create a plan with the Retention Coordinator to avoid any academic issues and begin the communication process with professors.

Any athlete suspected of having a concussion will be removed from play, and medical evaluation will be performed on a continuing basis. If you feel you have suffered a concussion, but have not told anyone, contact the Therapy Zone as soon as possible so we can ensure that you are being managed in the safest way possible.

Anti-Doping Information

All varsity athletes are subject to the 48 hour cognitive and physical rest protocol mandated by the Therapy Zone. This protocol is in place to rest from the concussion and support the recovery process. Problems could arise over the first 24-48 hours. You should not be left alone and must go to a hospital at once if you: •

Have a headache that gets worse

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Are very drowsy or can’t be awakened (woken up)

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Can’t recognize people or places

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Have repeated vomiting

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Behave unusually or seem confused; are very irritable

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Have seizures (arms and legs jerk uncontrollably)

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Have weak or numb arms or legs

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Are unsteady on your feet; have slurred speech

Varsity athletes suspected of having a concussion must immediately report to the Sport Therapy Clinic on Lower Level 1 – and will be asked to return on a daily basis so symptoms can be monitored. Coaches are informed that the athlete is not to participate in activity until medically cleared. Athletes with a concussion will not be returned to play the same day of injury. The decision with respect to return to play is made by a member of the Sport Therapy staff (certified staff or in-house physicians), and will be communicated to the head coach. Coaches are not involved in the decision making process of returning an athlete to play post-concussion. 27 | Queen’s Student-Athlete Handbook

The Ontario University Athletics (OUA) and USPORTS have their Anti-Doping control regulated by the Canadian Centre for Ethics in Sport (CCES). The CCES is founded on the principals of fair play and drug-free sport which Queen’s Athletics fully respects and adheres to. As participating members of the OUA, USPORTS and Queen’s Athletics, you are bound to the rules and guidelines of the CCES throughout your student-athlete career. For information on safe vs banned substances and supplement information please follow the hyperlinks. More information on prohibited substances can be found at the World Anti-Doping Agency’s website.

Key Contacts Ryan Bennett - Manager, Queen’s Sport Therapy Clinic O: 613.533.3325 or 613.613.533.6000 ext: 75334 Heidi Bonnell - Administrator                ext: 74778

Nutrition 1. STAY HYDRATED The average adult needs a minimum of 35mL fluid for every 1kg body weight. For example, a 60kg female needs 60kg x 35mL = 2.1 L fluid daily. However, as the temperature gets warmer and the activity level increases, fluid levels also increase. As an athlete, it is important to replenish sweat losses to delay physical fatigue and maintain performance, maintain mental sharpness and to speed up recovery. •

Choose water as your main source of fluid. Tea, coffee, ice, soups, smoothies, milk, fruits and vegetables will also contribute to your daily needs.

•

Sports drinks can also be a useful source of carbohydrates, electrolytes and fluids during high intensity, long duration activity, but they are not always needed otherwise.

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Make your own sports drink: 250mL orange juice + 750mL water + pinch of salt

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Before exercise: 250-500mL of fluid in the 30 minutes before exercise

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During Exercise: 150-200mL of fluid every 15 minutes of exercise on top of your daily requirements

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After exercise: replace fluids lost

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Sip on water throughout the day, drink at least 500mL of fluids at meals

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Monitor your urine colour: clear to pale yellow is optimal. Note: Multivitamins may make your urine bright yellow in colour independent of hydration status

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Thirst is not a reliable indicator of hydration status

2. FUELING UP FOR EXERCISE Eating before exercise is important to prevent fatigue. Consume a carbohydrate rich, moderate in protein, low in fat and fibre snack or meal combination. This will optimize digestion and energy availability and help you perform at your best. Experiment with different foods to determine what works best for you.

Meals 1 to 4 hours before exercise: • Oatmeal + nuts or 1% / soy milk + berries • Whole wheat toast + peanut butter + banana • Cottage cheese + granola + fruit • Stir fry: brown rice/quinoa + chicken + vegetables Snacks Less than 2 hours before you exercise: • Fruit + yogurt • Apple + trail mix • Milk + fruit smoothie • 1 slice banana bread 3. REFUEL TO RECOVER AFTER EXERCISE Eating before exercise is important to prevent fatigue. Consume a carbohydrate rich, moderate in protein, low in fat and fibre snack or meal combination. This will optimize digestion and energy availability and help you perform at your best. Experiment with different foods to determine what works best for you. Have a recovery meal or snack within 30 minutes of finishing your exercise. Eating protein with carbohydrates helps repair, maintain and build new muscles while refilling energy stores.

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Meal Ideas • Brown rice/quinoa + fish + steamed veg • Whole grain pita + tuna + veg • Grilled tofu + med baked potato + side salad • Scrambled eggs + whole wheat toast + apple slices Snack Ideas • Greek yogurt + granola • Dried fruit + trail mix • Whole wheat pita chips + hummus • Smoothie: Greek yogurt + berries + kale/spinach + milk

For more information on sports nutrition, visit: https://www.dietitians.ca/Your-Health/Nutrition-A-Z/ Sports-Nutrition-(Adult).aspx https://www.csipacific.ca/athletes/athlete-resources/performance-points/#nutrition http://nutritionassessment.com/blank-just-publish.html For basic sports nutrition information, book a free appointment with Jessica Bertrand, Queen’s Campus Registered Dietitian:

Mental Health and Mental Conditioning Mental Health Support Student-athletes often undergo significant stress managing academics, performance and personal life.  As with physical injury, mental health issues are best managed when we access care and work toward restoring wellness and quality of life.  Confidential psychotherapy is available for student-athletes seeking a safe place to talk and work through their difficulties.

Impulse control, Acceptance strategies, Stress inoculation training, motivation enhancement through visualization. Referral to Mental Conditioning Coach can be made through your Coach and the Director of High Performance Sport Operations.

Asking for help can be challenging, but athletes are encouraged to let your coach, trainer or athletic department staff know if you need support.  Referral to the Gael’s Mental Health Counsellor can be made through the Athletic Department or Sport Therapy clinic. Additional Queen’s mental health information can be found here. MHAC Resources on Campus Mental Conditioning Our goal is to help our players and teams perform their best by improving their mental skills to excel in practice and game situations. Mental training concentrates specifically on helping our players break through the mental and physical barriers that keep them from performing at peak potential. By focusing on the core mental strategies needed to be successful in competition, mental training seeks to achieve the overall goal of performance improvement and enhancing consistency in the athlete’s ability to execute. Mental training at Queen’s is involves an initial assessment that provides a baseline view of the difficulties in performance facing the athlete from which a goal-setting process is activated. During this goal-setting progression, the athlete can collaboratively set goals and execute a plan to move forward qualified by various metrics for success set by the athlete. Range of training can cover: Pre-game prep / anxiety, Pain control & injury management, Resiliency training, Team cohesiveness, Instruction in Emotional Self-Regulation (getting & staying in the ZONE),

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MCE is the unit in Athletics and Recreation that strives to make your home game and championships experience the best it can be. They are responsible for marketing, promotions, events, graphic design, social media and communication. Here are some areas that you need to be aware of as a Queen’s Student-Athlete. Social Media Awareness Social media is a significant part of everyday life and is an important and powerful tool that needs to be discussed and managed. As a student-athlete, you are automatically apart of various communities including, but not limited to, Athletics and Recreation, Queen’s University, Kingston, the OUA and USports. Being a leader and ambassador for these communities’ means you are always in the public-eye.

Section Five

MARKETING, COMMUNICATION AND EVENTS (MCE)

It is very easy for a third party to search for your personal information on all social media platforms (Facebook, twitter, Instagram, snap chat) and on the internet (websites, google). The rise in internet usage and social media means your development during your years at Queen’s can be documented and put on the internet forever. As Erik Qualman, author of What Happens on Campus Stays on Youtube, wrote, “…your exploration, your evolution and your missteps are much more likely to be public. They are also more likely to follow you after college. This shouldn’t scare you, but it should make you think about what you post and be aware of what others post about you”. When it comes to social media, the rule of thumb should be that if you do not want your parents, mentors, coaches, or any important people in your life to see it, and you think it might reflect poorly on the communities you are a member of because you are a student-athlete, don’t post it. Interviews Policy Our Sports Information Officer, Shawn MacDonald, will receive interview requests and will solicit interviews from local, provincial and national media outlets. • All interviews must be arranged through the Sports Information Office. Do NOT make arrangements on your own. • The SIO will be present during any interview, if requested by the student-athlete or coach. • The SIO will not give out students’ contact info without consent. If you are called at home or on your cell phone, refer the person to the SIO.

Any reasonable interview request will be granted. Media requests will be judged “reasonable” based on the specific time, location and circumstances of a proposed interview situation. Interviews will never be scheduled in conflict with any academic pursuit of a student-athlete, and are not normally granted prior to competition on game days (Interviews prior to TV games may be an exception). In addition to scheduled interviews, you may be required to make a media appearance following one of your games/ competitions. In most cases, members of the Sports Information staff will be on hand to facilitate these interviews; however you should be prepared to speak with the media given the opportunity. A request to cooperate with the media is a chance to promote your team, your sport, Queen’s University, and yourself as a student-athlete. The more cooperative you are with the media, the better chance you will have of the media presenting positive stories about you and your teammates. If you want advice on how to handle an interview, please do not hesitate to talk to the Sports Information Office. Key Contacts Lana Unsworth Associate Director, Marketing, Communications and Events lana.unsworth@queensu.ca 613-533-6000 ext. 33326 Shawn MacDonald Sports Information Officer comm.sio@queensu.ca 613-533-6000 ext. 36990 •

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Sponsorship Partners

Interview Tips Don’t:

Do: • • • • • •

Keep your head up and smile Look at the person interviewing you, not the camera Be on time (preferably early) Be presentable. Practice gear/ nice clothing and don’t chew gum. Wear Gaels clothing when possible Repeat the reporter’s question in your answer. Pause and think before answering questions, pauses never show up on the paper or on TV

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• • • • • •

Criticize teammates, coaches or officials Joke or use sarcasm. Say anything “off the record.” That phrase does not exist to journalists. Say “No Comment.” Instead say “I’d rather not discuss that at this time.” Provide locker room material for any opponents (current and future) Pretend you are the coach. Let coaches discuss who will start, game plans and strategies Queen’s Student-Athlete Handbook | 34

Queen’s Resources As a Queen’s Student, there are many services that are available to you. Please click the links below to learn about the different services available. Career Centre Office University Registrar Academic Extenuating Circumstances Policy Mental Health Queen’s University International Centre Alma Mater Society Society of Graduate and Professional Students University Ombudsman

Please click the links below to learn about the different services available. A&R Staff Directory A&R Mission Statement Travel Policy

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Appendix A

Guidelines for Behaviour - Queen’s Student Athlete Page 2

Queen’s Student-Athlete - Guidelines for Behaviour



Overview Sport is about competing and performing to the best of your ability – the pursuit of human and sporting excellence. Membership on an athletic team at Queen’s University is a privilege. Student-athletes, as representatives of the University are highly visible students on campus and in our community. Participation on an athletic team creates the unique opportunity to be a role model, peer supporter, mentor and spokesperson; it also brings responsibilities. The social interaction and personal deportment of student-athletes, both on- and offcampus, can be subject to scrutiny and reputational damage. A Queen’s student-athlete is expected to Lead the Way – being a responsible citizen, positive role model and ambassador of the University, the Athletics & Recreation Department, the Gaels program and their team, demonstrating the highest pursuit of ethical and drug free sport, fair play, integrity, inclusion and respect for others at all times. In addition, student-athletes are expected to abide by all University policies, Athletic & Recreation Department policies, team rules and the policies and procedures of Ontario University Athletics (OUA), Canadian University Sport (U SPORTS) and/or other sport-governing bodies. In addition to the behaviour expectations outlined in the Queen’s Student Code of Conduct (which includes the Sexual Violence Policy) studentathletes are expected to: 

Pursue academic success, being a responsible member of each class, which includes attending, being prepared, completing requirements and participating at the level expected of all Queen’s students.



Exhibit conduct at all times which compliments and enhances the University and team’s reputation, reflecting the highest standards of honour, integrity and dignity that should characterize participation in competitive University sport. Not engaging, or being tolerant of, any violent acts (i.e. verbal abuse, physical or sexual violence, etc.).



Treat everyone with dignity and respect. Contribute to a positive campus, athletic and team culture that embraces the values of diversity, equity and inclusion. Not to engage in any behavior that is known, or ought to be reasonably known, to be harassing, hostile, intimidating and/or discriminatory.



Abide by the rules and regulations of their sport as set out by the OUA, U SPORTS and/or the respective sport-governing body.

Uphold the principles of Drug Free Sport o Avoid the use of any performance-enhancing drugs, (i.e. anabolic steroids) and/or techniques (i.e. blood doping), as outlined by the Centre for Ethics in Sport (www.cces.ca). Student-athletes who engage in or observe the use of such substance or techniques by another student-athlete are required to report the conduct to the Head Athletic Therapist. o Accept responsibility to ensure that any medication taken is not a prohibited substance. Information to assist is available from:  World Anti-Doping Agency (WADA) – see “What is Prohibited” www.wada-ama.org  Centre of Ethics in Sports (CCES) – see “Anti-Doping” https://cces.ca/ o Refrain from the consumption or possession of any narcotic, controlled or prohibited substance (unless permitted by a licenced medical professional and used for the purposed prescribed and appropriately registered under a Therapeutic Use Exemption [TUE]) and/or “recreational drug” (cannabis, cocaine, hashish) including the illegal and/or excessive consumption of alcohol, which may negatively affect athletic performance. o Under no circumstance shall a student-athlete possess any narcotic, controlled or prohibited substance (including alcohol or cannabis) while participating in a sanctioned team activity and/or while representing the University. In addition, studentathlete’s shall not provide alcohol, or other such recreational drug, to any person under the age of 19 and/or who has not given their expressed consent.

Informed Consent I, (print name), am a student-athlete at Queen’s University. My signature below confirms that I have read the Queen’s Student-Athlete – Guidelines for Behaviour and that I agree to abide by all of the expectations and responsibilities outlined above. I also acknowledge that any violation of the Queen’s Student-Athlete – Guidelines for Behaviour will result in appropriate sportrelated discipline as determined by my Head Coach, and/or the Athletics & Recreation Department and/or the University. See the Athletics & Recreation Non-Academic Misconduct Policy (“A&R NAM Policy”) for the procedures governing disciplinary action and a summary of infractions and sanctions. Name: Signature: Date:

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