2012 -11 Board Mtg. Agenda and Minutes

Meeting of The Library Board of Trustees 6:30 pm, November 8, 2012 Main Library 308 Yager Avenue LaGrange, KY 40031

AGENDA Opening Call to Order: Attendance: Review Agenda: Invitation for Public Comment: Consent Agenda Approval of Minutes from meeting of October, 2012 Approval of Financial Reports & Payment Voucher for October, 2012 Year to date Budget Figures (FYI) Old Business 1. Review policies.

New Business 1. 2011-2012 Audit and Annual Financial Summary for publication 2. Final Policies to Review Director’s Report Report from KDLA: Communications: Adjourn Next meeting: December 13, 2012

OLDHAM COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES November 8, 2012 Main Library 308 Yager Avenue LaGrange, KY 40031 Call to Order The November, 2012, meeting of the Oldham County Public Library Board of Trustees was called to order at 6:30 pm, November 8, 2012, by Sallie Haynes at the Main Library of the Oldham County Public Library system. Trustees present were Julie Wilson, Anne Murner, and Fred Tolsdorf. Also present were Library Director Susan Eubank, and Chris Bischoff, KDLA Regional Representative. Assistant Library Director Mary Mielczarek acted as recorder.

Public comment / Guests Consent Agenda 1. A motion to approve the minutes of the October 18, 2012, meeting was made by Anne Murner and seconded by Sallie Haynes. The minutes were approved.

2. A motion to approve the Financial Reports & Payment Voucher for October, 2012, was made by Fred Tolsdorf and seconded by Julie Wilson. The Financial Reports & Payment Voucher for October, 2012 was approved.

Old Business 1.

Revised policies will be presented at the next meeting for the Board’s signature. They are: Compensatory Time Policy, Time Sheets and Payroll, Emergency Closing Policy, Conditions of Employment, Job Description Policy, Employee Benefit Policy, Holiday Policy, Insurance Policies, Travel and Expense Reimbursement Policy, and Credit Card Policy.

New Business 1. The Director distributed copies of the 2011-2012 Audit and the 2012 Annual Financial Summary which will be published in The Oldham Era. She also distributed a listing of all of the required reporting documents for special taxing districts.

2. Additional policies were reviewed and amended. They will be approved at the next meeting.

3. The Director presented a proposal from The Lang Company for replacement copier/printers. The new equipment will continue the lease agreement in 2009 but will replace the aging equipment. The agreement is for 63 months and will be cheaper than the current agreement. A motion to accept the proposal from Lang for new copiers was made by Sallie Haynes and seconded by Julie Wilson. The proposal was accepted.

Director’s Report 1.

2.

The Board received updates to the Public Library Trustee Manuals.

The Board received the Filing Calendar so they may be aware of the required reports and when they are completed. With the Summary Financial Statement the documents for the Library in 2012 are completed and delivered to the appropriate offices.

3. The board received the minutes from the Wednesday, October 17, 2012 Department Head meeting and Kentucky Libraries In The News

Regional Report from Chris Bischoff 1. Mr. Bischoff reported that there have been no mid-year budget cuts so the Library should get the next State Aid check from KDLA in January.

Communications 2

1. The Board received a “thank you� card from Attorney Jim Nitsche.

Adjourn A motion to adjourn the meeting was made by Fred Tolsdorf and seconded by Anne Murner. The meeting was adjourned at 7:45pm.

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