Gordon State College
Junior Highlanders
Parent Handbook 2018
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Junior Highlander’s Parent Handbook
Summer Fun for Junior Highlanders Welcome Parents and Children to Gordon State College’s Junior Highlanders Camps! Our focus is to blend academic principles with an active, safe and fun environment. We encourage every camper to have fun and to share their experiences with friends and family. In order for each student to fully enjoy this learning experience, the enclosed information is extremely important for parents. Please read everything carefully. Enclosed are: • Junior Highlander Camps and Activities Examples • Registration and Refund Information • Rules, Regulations, and Code of Conduct • Sign-In and Sign-Out Information • Camp Details and “What to Bring & How to Dress” • Campus Map • Forms to be Returned - Medication and Treatment Release - Sign Out and Emergency Information - Waiver of Liability - Photo Release The forms enclosed need to be completed and returned to our office before your child can participate in the Junior Highlander Camps. Only one copy of each form will be needed for each child, even if she or he is registered for more than one camp.
Community Education Office Contact Information Mailing Address Gordon State College Office of Community Education 419 College Drive Barnesville, GA 30204
Telephone, Fax, Email and Website 678-359-5123 (office phone) 770-358-5009 (fax line) communityeducation@gordonstate.edu (email) www.gordonstate.edu/commed (website)
Summer Office Hours Monday - Friday, 8:00am - 5:00pm (Closed from 12:00 - 1:00pm for lunch)
Gordon State College Community Education • (Office) 678-359-5123 • (Fax) 770-358-5009
Junior Highlander’s Parent Handbook
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Junior Highlander Camps and Activities Examples For more information on camps and activities listed, please contact our office.
Athletic Camps Swim Lessons Science and STEAM Camps SAT/ACT/ACCUPLACER Test Prep Basic Music Theory and Ear Training Performing Art and Dance Camp Violin Lessons
Gordon State College Community Education 419 College Drive, Barnesville, GA 30204 www.gordonstate.edu/commed communityeducation@gordonstate.edu 678-359-5123
Registration and Refund Information Registration for the Junior Highlander Camps will open in March. Registration is on a “first-paid first-enrolled” basis. Children will not be guaranteed a place in the camps until the full registration fee is paid. Registration for the camps will close the Friday prior to the start date of the camp at 5:00pm. Enrollment space is limited to a maximum amount of students in each camp. This allows for an appropriate child-to-instructor ratio and a quality experience. The earlier you register your child, the greater the likelihood there will be space and your child’s space will be reserved. Five ways to register your child for camps: •Web Registrations - Go to www.gordonstate.edu/commed and click on the “Registration” tab located on the left of the web-page. •Registering In Person - Register in person in our office located on Spencer Street in Barnesville, GA. Physical address: 301 Spencer Street, Barnesville, GA, 30204. •Phone Registration - To register for courses by phone, please contact the Community Education office during operating hours at 678-359-5123. •Mailing Registrations - Mail your completed Community Education registration form, with payment information to: Gordon State College, Community Education , 419 College Drive, Barnesville, GA 30204. •Faxing or Emailing Registrations - Registration forms may be faxed to our office at: 770-358-5009 or emailed to: communityeducation@gordonstate.edu Refund Policy for Camps: To receive a refund for a course/camp, students must withdraw at least one week prior to the start of the course/ camp; you will be given a refund for the course/camp registration, minus the required non-refundable deposit. If a course/camp is canceled by the Community Education office due to low enrollment or other reasons, you will receive a full refund, including the non-refundable deposit. There will be no refunds, once a course/camp has begun.
Gordon State College Community Education • (Office) 678-359-5123 • (Fax) 770-358-5009
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Junior Highlander’s Parent Handbook
Rules, Regulations, and Code of Conduct 1. No electronic devices are allowed. 2. Campers should have all personal belongings, (towel, change of clothing, etc.) marked with their name. Gordon State College (hereinafter referred to as GSC) and the department of Community Education (hereinafter referred to as CE) are not held responsible for lost or stolen items. 3. Parents of children whose behavior disrupts the camp will be given one warning. If disruptive behavior persists, the child will be dismissed from the camp without a refund. Violent behavior will not be tolerated and the child will be dismissed from the camp immediately without a refund. 4. Campers must stay with their group at ALL times. 5. Be respectful of ALL adults, GSC property, and other campers at ALL times. 6. If you need to use the restroom, please notify a counselor or camp instructor before walking away. 7. NO Running inside buildings or other areas where you are instructed not to run. 8. Do not drop off or pick up your child without notifying the child’s teacher and the CE office. If you need to sign your child out of camp early, please contact the CE department before picking up your child. We will contact the instructors and counselor with the information. 9. All individuals picking up their child must be on the approved pick-up list and must present an appropriate form of photo ID. 10. Children with any of the following symptoms should not attend the camp. If you child develops any of these symptoms, the staff will contact a parent or authorized adult to immediately pick up the child. •A temperature above 100°F. Temperatures must be a normal (98.6° F) for 24 hours before returning.
•Vomiting or Diarrhea •Exposure to communicable diseases such as severe sore throat, pink eye, ringworm, etc.
11. If your child has to take any medications during camp hours, they need to be provided in the original labeled bottle with the child’s name, dosage, and prescription information. These medications will need to be delivered to the CE staff with a completed medication release form (included in this handbook). 12. If your child needs Epi-Pens, inhalers, or other specified emergency medicines, they may keep the medicine with them through out the day. Written instructions and a plan for the use of the treatment must be on file before your child may participate in any camp. 13. Please notify our department if your child has any food allergies, so we may inform the dining hall and may be able to prevent exposure when we have large groups eating lunch together. 14. If a parent or guardian would like to eat lunch with their child, they must pay for their own meal. If a parent would like to swim with their child during swim time, the parent or guardian will need to sign a waiver of liability and notify CE at least 24 hours in advance 15. No weapons will be allowed on campus at anytime. 16. Gordon State College is a tobacco and smoke free campus. No tobacco products, e-cigarette, or smoking vapors are allowed on campus at anytime. 17. Inappropriate clothing will not be allowed for any camp. Parents will be asked to take campers home and change clothing before returning to camp. Gordon State College Community Education • (Office) 678-359-5123 • (Fax) 770-358-5009
Junior Highlander’s Parent Handbook
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Sign-In and Sign-Out Information The entire staff of Community Education’s first priority is to make sure that all campers are safe at all times. Please note that the sign-in and sign-out process has changed. The parking locations and sign-in/sign-out locations will be listed with each camp’s detailed information in this handbook. Please contact the Community Education department at 678-359-5123 if you need assistance locating these areas while on campus. Sign-In begins 15 minutes before the camp begins. Staff members will not arrive before this time. If you are arriving late for the camp, please call 678-359-5123 and notify the department of Community Education. When you bring your child to camp, you will need to sign them in and verify that all required forms have been returned to the department of Community Education. Sign-Out will start at the end of camp, in the same location as the sign-in. You will need to present a valid photo ID proving that you are designated to pick up the camper and sign the child out on our roster. Children will not be allowed to leave with an adult that is not listed as an approved designated adult that has been approved by the parent or guardian. All campers should be picked up no later than 15 minutes after the camp ends. A $10 late fee will be assessed for violations of this policy.
Camp Details and “What to Bring & How to Dress” Please note our camps’ detailed information is subject to change. Basketball Camp: We will need your child’s shirt size before the start of the camp! Basketball Campers should be signed-in at the Alumni Memorial Hall between 8:45 - 9:00am. Please accompany your child to the building where a Community Education staff member will be waiting. All children must be signed-in and out by a designated parent or guardian on the approved list. Basketball Campers need to bring a water bottle, sneakers for indoors, extra clothes, swimsuit, towel, something to store their wet swimsuits, and sunscreen. Campers should wear gym clothes; NO BLUE JEANS. Please remember to label your child’s belongings. We are not held responsible for lost or stolen items. Sign-out will begin at 4:00 at the Alumni Memorial Hall Gym. Swim Lessons: All children should arrive to their lessons in the Aquatic Center Pool no earlier than 15 minutes before the lessons. A parent and or guardian must be present for the child, but will not be in the water. For the swim lessons, children will need a water bottle, flip flops/sandals, and a towel. Shower and changing facilities are available if needed. Children should use the restroom before their lessons begin. Please remember to label your child’s belongings. We are not held responsible for lost or stolen items. Summer Soccer Camp: We will need your child’s shirt size and soccer ball size before the start of the camp! Campers should be signed-in at the Athletic Complex between 7:45 - 8:00am. Soccer Camp participants will need to bring a water bottle, soccer cleats for outdoors, sneakers for indoors, shin-guards, bug spray, extra clothes, swimsuit, towel, and something to store their wet swimsuits, and sunscreen. Lunch will be provided and sign-out will begin at 4:00 at the Athletic Complex.We are not held responsible for lost or stolen items. Tennis Camp: We will need your child’s shirt size before the start of the camp! ALL Campers: It is recommended that all campers come with their own racquets but if that is not possible we do have loaners for those who have not yet purchased a frame. Camp participants will need to bring a water bottle, bug spray, cap, sunglasses, and sunscreen. We are not held responsible for lost or stolen items. Barnesville Campers: Sign-in will be between 7:45 - 8:00 am at the Athletic Complex. McDonough Campers: Tennis Camp for McDonough Students will be held at the Richard Craig Park Tennis Courts. Sign-in will be between 7:45 - 8:00 am at the Richard Craig Park Tennis Courts.
Gordon State College Community Education • (Office) 678-359-5123 • (Fax) 770-358-5009
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Junior Highlander’s Parent Handbook
Camp Details and “What to Bring & How to Dress” Continued Camp Science Explorer: Campers will need to be signed in by a parent and/or guardian at the Academic Building between 7:45 - 8:00am. Free swim is available for the campers from 1:00 - 2:00pm at the Aquatic Center Pool. Please feel free to join your camper in the pool during this time, once a liability waiver form has been signed for each person getting in the pool. If you would like to pick your child up before the free swimming, you may sign them out at the classroom. Please notify the Community Education office if you plan to sign your child out before free swim time. Science Explorer campers will need to bring a sack lunch each day. Campers will also need to bring a swimsuit, towel, bottled water, sunscreen, bug spray, comfortable shoes, and something to store their wet swimsuit in. Please remember to label your child’s belongings. We are not held responsible for lost or stolen items. Campers will be active during the camp, and may get their clothes messy while performing experiments; clothes should be comfortable and easy to move in. More information on the field trip will be available closer to time. Highlander Softball Skills Camp: We will need your child’s shirt size before the start of the camp! Sign-in for the softball day campers will be located at the Athletic Complex, between 7:45 - 8:00am. Please accompany your child to the sign-in table, where a Community Education staff member will be waiting. Sign-out for day campers will be held at the Athletic Complex and will begin at 6:00pm each day. We are not held responsible for lost or stolen items. ALL Softball Campers: will need to bring bat, gloves, catcher’s gear, shorts, t-shirts, turfs and cleats, bug spray, sunscreen, swimsuit, towel, water bottle, tennis shoes, and something to store their wet swimsuit in. NO camper will need to bring coolers. Lunch will be included in the Highlander Dining Hall. OVERNIGHT Softball Campers (Ages 10 and up only): Twin bed sheets and blanket (or sleeping bag), pillow, wash clothes and towels, shower curtain, toilet paper, soap, deodorant, shampoo, tooth brush, toothpaste, flip flops (for showering). Overnight Softball campers will begin sign-in at 6:00pm at the Commons C Resident Hall on Sunday. Make sure to have dinner prior to arrival. Overnight campers will be served breakfast, lunch and dinner in the Highlander Dining Hall Monday - Wednesday. Summer STEAM Camp: We will need your child’s shirt size before the start of the camp! Students should arrive for sign-in between 7:45 - 8:00am at either the McDonough Center or Barnesville Campus. Students will be active during this camp and may get their clothes dirty performing experiments. Clothing should also be comfortable and easy to move in. Campers will need to bring a sack lunch each day. McDonough students will need to bring their swim gear on the Thursday of camp. Participants will need to bring a water bottle, swimsuit, towel, sunscreen, bug spray, and something to store their wet swimsuit in. We are not held responsible for lost or stolen items. Performing Art and Dance Camp: We will need your child’s shirt size before the start of the camp! Art campers will need to arrive at the Fine Arts Building between 7:45 - 8:00am to be sign-in. You will need to accompany your child to the building where a Community Education staff member will be waiting. Sign-Out for the Performing Arts and Dance Camp will begin at 4:00pm at the Fine Arts Building. Campers will be active during camp, and may get their clothes messy; clothes should be comfortable and easy to move in. Materials used in art camp SHOULD wash out, but to be safe, have children wear old clothes or bring an old men’s shirt to wear as a smock. We are planning a production of your child’s performance at the end of the camp week. Information on time and place will be given to your child during the week of camp. Please join us in celebrating our young artists!
Gordon State College Community Education • (Office) 678-359-5123 • (Fax) 770-358-5009
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24 P lant Operations/ Central Receiving
23 Pavilion
22 N ursing and Allied Health Building
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20 Melton Hall
19 Lambdin Hall
18 Instructional Complex
17 Institutional Effectiveness
16 Honors House
15 Hightower Library
14 Highlander Trail
13 Guillebeau Hall
12 Gordon Village
1 1 Gordon Hall/Public Safety
10 Gordon Commons
9 Georgia House/ Human Resources
8 Fine Arts Building
7 Community Education
6 Beach Volleyball Court
5 Athletic Complex
4 Aquatics Center
3 Alumni Memorial Hall
2 Alumni House
1 Academic Building
OUR CAMPUS
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419 College Drive | Barnesville, GA 30204 | 678.359.5555 | 00.282.6504 |
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Medical Information and Authorization for Medical Care TO BE COMPLETED BY THE PARENT OR GUARDIAN, AND RETURNED TO THE COMMUNITY EDUCATION OFFICE PRIOR TO THE START OF THE CAMP.
I. Basic Personal Information (please print)
Today’s Date:_______/______/_______
Child’s Name: Height: Weight:
Age:
Full Address: Home Phone:
Work/Cell phone:
II. Emergency Contact Information: Person to notify in case of emergency: Phone number(s):
Relationship:
Full Address: Family Physician:
Phone Number:
Insurance Provider:
Phone Number:
Policy Number: Note: The institution does not offer any form of health, liability, or other types of insurance for participants. Please attach a copy of the front and back of your insurance card with this form.
III. Medical Information:
Please list any current medical concerns or medical history we need to know about your child: (past injuries, current conditions, physical
limitations, etc.)
List any allergies your child has: (medications, stings, food,iodine, latex, etc.)
List any medications your child is currently taking, their purpose, dosage, and times taken: Does your child need any special accommodations to safely participate in the program? If yes, please explain.
Does your child require any assistance with his or her medications? If so, please explain:
IV. Authorization for Medical Care
I understand that my child is voluntarily participating in a Gordon State College program. By signing this form, I hereby acknowledge that all information is accurate and current, that any activity restrictions, allergies, and medications are listed on this form, and to the best of my knowledge, my child is capable of participating safely in the program. I acknowledge that my failure to disclose relevant information may result in harm to my child and/or others during this program. I agree to notify the program of any changes in my child’s mental, physical, or medical condition before the program begins. I understand that Gordon State College does NOT provide medical insurance for my child and that I should consult my child’s physician before allowing my child to participate in this program. In the case of accident or illness, I hereby authorize the program staff to administer or seek medical treatment for my child, as they see fit, including routine first aid care or emergency medical treatment. I hold harmless and agree to indemnify the program, Gordon State College, and the Board of Regents from any claims, causes of action, damages, and/or liabilities arising out of or resulting from said medical treatment. I acknowledge that I am solely responsible for any hospital or other costs arising out of any bodily injury or property damage sustained through my child’s participation in such voluntary program. Name of Camper: Date:_______/______/_______ Work Number: Cell Number: Signature of Parent/Guardian: Parent/Guardian Name (please print)
Sign-Out Authorization TO BE COMPLETED BY THE PARENT OR GUARDIAN, AND RETURNED TO THE COMMUNITY EDUCATION OFFICE PRIOR TO THE START OF THE CAMP.
I. Camper Information (please print)
Today’s Date:_______/______/_______
Child’s Name:
Age:
Parent/Guardian’s Name: Home Phone:
Work/Cell phone:
II. Authorized Pick Up
Please list any individual who is authorized to pick up your child, including yourself. Each authorized person must be at least 18 years of age. The above-named child will not be permitted to leave the program with anyone who is not listed below. Authorized individuals must pick up the child in person and may be requested to show identification to program staff. Children will not be released to persons who fail to provide acceptable identification upon request. I authorize the following responsible persons to pick up my child from the program (attach additional pages as needed):
First and Last Name: Home Phone:
Work/Cell:
Relationship to Camper: First and Last Name: Home Phone:
Work/Cell:
Relationship to Camper: First and Last Name: Home Phone:
Work/Cell:
Relationship to Camper: First and Last Name: Home Phone:
Work/Cell:
Relationship to Camper: Please note that children must be picked up by designated times. If an authorized adult is unable to be reached, program members will contact the local police department as a last resort to take your child home. If you are not at home, your child will be released to the Division of Family and Children Services.
III. Authorized Dismissal
My child is at least 16 years of age and will be responsible for his/her own transportation to and from the program. My child may sign himself/herself out at the end of the program activities. Signature of Parent/Guardian: Parent/Guardian Name (please print)
Release, Waiver of Liability, and Covenant Not to Sue TO BE COMPLETED BY THE PARENT OR GUARDIAN, AND RETURNED TO THE COMMUNITY EDUCATION OFFICE PRIOR TO THE START OF THE CAMP.
(READ CAREFULLY BEFORE SIGNING) ACTIVITY:
Gordon State College Junior Highlanders’ Camp(s) and Activities
Each participant in the activity named above should realize that there are risks, hazards and dangers inherent in such
activities and in the training, preparation for, and travel to and from such activities. It is the sole responsibility of each participant to participate only in those activities for which he/she has the prerequisite skills, qualifications, preparations, and training. I acknowledge that I am solely responsible for any hospital or other costs arising out of any bodily injury or property damage sustained through my participation in this voluntary recreational/physical activity or field trip. In this regard, I certify that I am covered by a 24-hour health and accident insurance policy. The undersigned hereby acknowledges that participation in recreational/athletic activities, field trips, and community and service learning activities involves an inherent risk of physical injury and assumes all such risks. The undersigned hereby agrees that for the sole consideration of Gordon State College allowing the undersigned to participate in these types of voluntary activities and events and, in connection therewith, making available to the undersigned for his/her use while participating in such programs or activities, certain equipment, facilities, grounds or personnel of the institution, the undersigned participant does hereby waive liability, release and forever discharge Gordon State College and the Board of Regents of the University System of Georgia, its members individually, and its officers, agents and employees of and from any and all claims, demands, rights and causes of action of whatever kind or nature, arising out of all known and unknown, foreseen and unforeseen bodily and personal injuries, damage to property and the consequences thereof, including death, resulting from my voluntary participation in or in any way connected with such activities or events. _____ (Initials) I further covenant and agree that for the consideration stated above I will not sue Gordon State College, the Board of Regents of the University System of Georgia, its members individually, its officers, agents, and employees for any claim for damages arising or growing out of my voluntary participation in the above referenced activities or events. _____ (Initials) I understand that the acceptance of this release, waiver of liability and covenant not to sue Gordon State College, the Board of Regents of the University System of Georgia, any agent or employee thereof, shall not constitute a waiver, in whole or part, of sovereign or official immunity by said Board, its members, officers, agents and employees. Further, I understand that, if I am an employee, student, or participant in any athletic or recreational activities at Gordon State College, this Release, Waiver of Liability, and Covenant Not to Sue shall be effective during the entire period of my enrollment, employment, or participation at Gordon State College.
Name of Participant: (print) If Minor, Printed Name of Parent/Guardian: Phone Number of Agreeing Participant or Parent/Guardian: Address: City:
State:
Zip:
Parent/Guardian’s Signature: Date Signed:
Child Photo Permission Release TO BE COMPLETED BY THE PARENT OR GUARDIAN, AND RETURNED TO THE COMMUNITY EDUCATION OFFICE PRIOR TO THE START OF THE CAMP.
(READ CAREFULLY BEFORE SIGNING) Release of Photograph and/or Video Image I hereby grant to Gordon State College and its legal representatives and assigns, the irrevocable and unrestricted right to use and publish photographs and/or videos of me, or in which I may be included, for editorial, trade, advertising and any other purpose and in any manner and medium; to alter the same without restriction; and to copyright the same. I hereby release Gordon State College and its legal representatives and assigns from all claims and liability relating to said photographs and/or videos. Name of Participant (print): Name of Parent/Guardian (print): Phone Number of Agreeing Participant or Parent/Guardian: Address: City:
State:
Zip:
Parent/Guardian’s Signature: Date Signed:
Please return all required forms to the Community Education Office prior to the start of the camp. Ways to return required forms: •Bring Forms In Person - Deliver the required forms in person to our office located at 301 Spencer Street, Barnesville, GA, 30204 . •Mailing Forms to our office - Mail your completed required forms to: Gordon State College Community Education 419 College Drive, Barnesville, GA 30204. •Faxing or Emailing Forms - Required forms may be faxed to our office at: 770-358-5009 or emailed to: communityeducation@gordonstate.edu
Youth Programs for Minors: Participant Code of Conduct TO BE COMPLETED BY THE PARENT OR GUARDIAN, AND RETURNED TO THE COMMUNITY EDUCATION OFFICE PRIOR TO THE START OF THE CAMP.
(READ CAREFULLY BEFORE SIGNING)
Program/Camp Name: The program has established rules and standards of conduct for all participants. It is the responsibility of the parent/legal guardian and the participant to review the program rules and standards of conduct. Dismissed participants are not eligible for a refund of any fees or expenses. The parent/legal guardian is responsible for all costs associated with removing the participant from the program due to his/her misconduct, including but not limited to, transportation costs to return the participant home.
PARTICIPANT AGREEMENT
I understand that as a condition for participating in the program, I must comply with the program’s rules and standard of conduct and follow all reasonable direction of the program staff. Failure to comply with the program’s rules and standards of conduct or failure to comply with the reasonable direction of program staff may result in my being dismissed from the program. Student’s Name (please print): Student’s Signature: Date:
PARENT/LEGAL GUARDIAN AGREEMENT
I understand that my child will be subject to the rules and standards of conduct of the program and the University System of Georgia. I further understand that my child’s violation of the rules and standards of conduct or failure to comply with the reasonable direction of program staff may result in my child’s dismissal from the program. I accept responsibility for all cost associated with removing my child from the program, including but not limited to, transportation cost to return the participant home. I understand that dismissed participants are not eligible for a refund of any fees or expenses. Parent/Guardian Name (please print): Parent/Legal Guardian’s Signature: Date: