Board Workshop and Regular Meeting of the Capitol Region Watershed District (CRWD) Board of Managers, for Wednesday, September 4, 2019, 5:00 p.m. (Workshop) and 6:00 p.m. (Regular Meeting) at the office of the CRWD, 595 Aldine Street, St. Paul, Minnesota.
I. II. III.
I.
WORKSHOP AGENDA (5:00 PM) Call to Order of Board Workshop Como Lake Management Plan Update Adjourn Board Workshop
Materials enclosed
REGULAR MEETING AGENDA Call to Order of Regular Meeting (President Joe Collins) A) Attendance B) Review, Amendments, and Approval of the Agenda
II.
Public Comment – For Items not on the Agenda (Please observe a limit of three minutes per person.)
III.
Permit Applications and Program Updates (Permit Process: 1) Staff Review/Recommendation, 2) Applicant Response, 3) Public Comment, and 4) Board Discussion and Action.) A) Permit 13-032, Montreal RSVP – Closeout (Martinkosky) B) Permit 19-018, GTA Building (Hosch)
IV.
Special Reports – No Special Reports
V.
Action Items A) AR: Approve Minutes of the August 21, 2019 Public Hearing and Regular Meeting (Sylvander) B) AR: Approve MN Stormwater Research Council Contribution (Fossum) C) AR: Authorize 2020 Water Quality CIP Grant Request for Applications (Zwonitzer) D) AR: Approve Agreement for Como Lake Aquatic Vegetation and Fisheries Management Plans (Belden)
VI.
Unfinished Business A) 2020 Watershed Management Plan (Eleria) B) Lake McCarrons Update (Sellner)
VII.
General Information A) Board of Manager’s Updates B) Administrator’s Report (Doneux)
VIII. Next Meetings A) Wednesday, September 11, 2019 7:00 PM - CAC Meeting B) Wednesday, September 18, 2019 6:00 PM - Regular Board Meeting IX. Adjournment Our mission is to protect, manage and improve the water resources of Capitol Region Watershed District
September 4, 2019 Board Workshop Como Lake Management Plan Update (Belden) DATE: TO: FROM: RE:
August 30, 2019 CRWD Board of Managers Britta Belden, Water Resource Project Manager Como Lake Management Plan Update – Implementation of Actions
Background The Como Lake Management Plan (CLMP) was adopted by the Board of Managers on May 15, 2019. The CLMP presents an adaptive management plan framework for achieving water quality goals for Como Lake through in-lake, watershed, and community actions over the next 20 years. As part of the CLMP adaptive management approach, a short-term implementation plan was developed that defines actions to be implemented over the first three years (2019-2021). For the actions in the 2019-2021 shortterm implementation plan, each were assigned a general schedule for implementation (i.e. 2019, 2020, 2021, or ongoing). The short-term implementation plan will be evaluated and revised every three years based on how the lake responds to implemented actions. Then, an updated short-term implementation plan will be defined for the following three years (2022-2024), and so forth. Issues Staff have been working on the implementation of several actions identified in the current short-term implementation plan in summer 2019. Specifically, staff have been in the project development stages of the following actions: • • • • • •
Como Lake Alum Dosing & Treatment Specifications 2019 Shoreline Maintenance Aquatic Vegetation Management Plan Fisheries Management Plan Community engagement efforts Como Lake “branding” and public communications
Staff will provide and update to the Board of Managers by reviewing the specifics of each current Como Lake project listed above. Requested Action None requested.
\\crwd01-dc01\Company\06 Projects\Como Lake Projects\2018 Como Lake Management Plan\Board & CAC\Brd Memo_CLMP_Sept 4 2019 Workshop_8-30-19.docx
Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District
September 4, 2019 III. Permit Applications A. Permit Close Outs (Martinkosky) DATE: TO: FROM: RE:
August 27, 2019 CRWD Board of Managers Luke Martinkosky Permit Closeouts
Background Construction activity is complete for permit #13-032 Montreal Avenue. Issues Montreal Avenue #13-032 This permit was issued for the reconstruction of Montreal Avenue from Snelling Avenue to St Paul Avenue. Stormwater is treated via a subsurface infiltration trench at the intersection of Montreal Avenue and Snelling Avenue and multiple curb cut raingardens in the reconstructed section. The site is stable and the stormwater treatment system has been confirmed functional. No surety was collected for this public project. Action Requested Approve Certificate of Completion for permit #13-032 Montreal Avenue.
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Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
Capitol Region Watershed District Applicant:
Peter Deanovic Buhl GTA, LP 5100 Eden Avenue Edina, MN 55346
Permit 19-018 GTA Building Consultant: Daniel Elenbaas Kimley Horn 767 Eustis Street Suite 100 St. Paul, MN 55114
Description: Redevelopment of the former TIES building into apartments Stormwater Management: Two underground infiltration systems District Rule: —C D F Disturbed Area: 2.09 Acres Impervious Area: 1.24 Acres STAFF RECOMMENDATION: Approve with 6 Conditions: 1. Receipt of $6,600 surety. Surety has increased $400 because of an increase in new/reconstructed impervious surface area shown on the site plan (Sheet C400). 2. Receipt of documentation of maintenance agreement recorded with Ramsey County. 3. Provide a copy of the NPDES permit. 4. Revise Plans to address report conditions 4.a-f. 5. Revise HydroCAD model or plans to correspond per report conditions 5.a-g. 6. Provide copies of Phase I and II Environmental Site Assessments, Response Action Plan (RAP), and RAP approval letter.
Larpenteur
Snelling
Permit Location Permit Report 19-018
Aerial Photo Board Meeting Date: 09/04/19
Capitol Region Watershed District Permit Report CRWD Permit #:
19-018
Review date:
August 26, 2019
Project Name:
GTA Building
Applicant:
Peter Deanovic Buhl GTA, LP 5100 Eden Avenue Edina, MN 55346 612-968-3728 pete@buhlinvestors.com
Purpose:
Repurposing an existing office building into apartment units. The development will consist of parking lot, utilities, landscaping, playground, area wells and stormwater BMPs. Permanent stormwater management consists of a rain garden and an Underground StormTech system.
Location:
1667 Snelling Ave, Falcon Heights, MN
Applicable Rules:
C, D, and F
Recommendation:
Approve with 6 Conditions
EXHIBITS: 1. Civil Plans (C000, C100, C200, C300, C400, C500, C501, C600, C701, C702), by Kimley Horn, dated 8/21/19, recv. 8/21/19. 2. Stormwater Management Plan (136 Pages), by Kimley Horn, dated 8/21/19, recv. 8/21/19. 3. SWPPP (66 Pages), by Kimley Horn, dated 8/21/19, recv. 8/21/19. 4. Operations and Maintenance Plan (10 Pages), by Kimley Horn, dated 8/21/19, recv. 8/21/19. 5. Declaration for Maintenance of Stormwater Facilities, by Kimley Horn, dated 8/21/19, recv. 8/21/19. 6. Geotechnical Evaluation Report, by Braun Intertec, dated 7/12/19, recv. 8/21/19. HISTORY & CONSIDERATIONS: Storm sewer from this permit (#19-018) connects into storm sewer that receives flow from CRWD Permit #12-012 TIES.
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The geotechnical evaluation report references a Phase I Environmental Assessment (10/26/18), a Phase II Environmental Site Assessment (12/21/18), and a Response Action Plan and Construction Contingency Plan (6/13/19) that were prepared by Braun Intertec. These documents were not submitted for review. RULE C: STORMWATER MANAGEMENT Standards Proposed discharge rates for the 2-, 10-, and 100-year events shall not exceed existing rates. Developments and redevelopments must reduce runoff volumes in the amount equivalent to an inch of runoff from the impervious areas of the site. Stormwater must be pretreated before discharging to infiltration areas to maintain the long-term viability of the infiltration area. Developments and redevelopments must incorporate effective non-point source pollution reduction BMPs to achieve 90% total suspended solid removal. Findings 1. A hydrograph method based on sound hydrologic theory is used to analyze runoff for the design or analysis of flows and water levels. 2. Runoff rates for the proposed activity do not exceed existing runoff rates for the 2-, 10-, and 100-year critical storm events. Stormwater leaving the project area is discharged into a well-defined receiving channel or pipe and routed to a public drainage system. 3. Stormwater runoff volume retention is achieved onsite in the amount equivalent to the runoff generated from 1.1-inch of rainfall over the impervious surfaces of the development. a. The amount of proposed impervious is 57,670 square feet. b. Volume retention required: 57,670 ft2 x 1.1 inches x 1 ft/12 inches = 5,286 ft3 Table 1. Proposed volume retention through abstraction (i.e. infiltration, reuse). Volume 2.5-inch Volume Retention 1.1-inch Retention Runoff Runoff BMP Provided below Required (cu. ft.) (cu. ft.) outlet (cu. ft.) (cu. ft.) Underground System 1 4,043 5,040 11,454 Underground System 2 4,657 5,462 12,415* 5,286 Total 8,700 cf *Assumes Annex building drains to underground system 2. See condition 4.f.
c. Banking of excess volume retention not proposed. d. Infiltration volume and facility sizes have been calculated using the appropriate hydrologic soil group classification and design infiltration rate. e. Infiltration areas are capable of infiltrating the required volume within 48 hours. f. Stormwater runoff is pretreated to remove solids before discharging to infiltration areas.
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4. 5. 6. 7.
g. Groundwater mounding is not anticipated to affect adjacent properties and buildings. Alternative compliance sequencing has not been requested. Best management practices achieve 90% total suspended solids removal from the runoff generated on an annual basis. A maintenance agreement recorded with Ramsey County has not been submitted. Adequate maintenance access is provided for the underground systems. A sitespecific plan, schedule, and narrative for maintenance of the proposed stormwater management practices has been submitted.
RULE D: FLOOD CONTROL Standards Compensatory storage shall be provided for fill placed within the 100-year floodplain. All habitable buildings, roads, and parking structures on or adjacent to a project site shall comply with District freeboard requirements. Findings 1. There is no floodplain on the property according to FEMA. 2. All habitable buildings, roads, and parking structures on or adjacent to the project site comply with CRWD freeboard requirements. RULE E: WETLAND MANAGEMENT Standard Wetlands shall not be drained, filled (wholly or in part), excavated, or have sustaining hydrology impacted such that there will be a decrease in the inherent (existing) functions and values of the wetland. A minimum buffer of 25 feet of permanent nonimpacted vegetative ground cover abutting and surrounding a wetland is required. Findings 1. There are no known wetlands located on the property. RULE F: EROSION AND SEDIMENT CONTROL Standards A plan shall demonstrate that appropriate erosion and sediment control measures protect downstream water bodies from the effects of a land-disturbing activity. Erosion Control Plans must adhere to the MPCA Protecting Water Quality in Urban Areas Manual. Findings 1. Erosion and sediment control measures are consistent with best management practices, as demonstrated in the MPCA manual Protecting Water Quality in Urban Areas. 2. Adjacent properties are protected from sediment transport/deposition. 3. Wetlands, waterbodies and water conveyance systems are protected from erosion/sediment transport/deposition.
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4. Total disturbed area is 2.09 acres; an NPDES permit is required. A SWPPP has been submitted. RULE G: ILLICIT DISCHARGE AND CONNECTION Standard Stormwater management and utility plans shall indicate all existing and proposed connections from developed and undeveloped lands for all water that drains to the District MS4. Findings 1. New direct connections or replacement of existing connections are not proposed. 2. Prohibited discharges are not proposed. Recommendation: Approve with 6 Conditions Conditions: 1. Receipt of $6,600 surety. Surety has increased $400 because of an increase in new/reconstructed impervious surface area shown on the site plan (Sheet C400). 2. Receipt of documentation of maintenance agreement recorded with Ramsey County. 3. Provide a copy of the NPDES permit. 4. Revise Plans to address the following: a. Label Underground System 1 and Underground System 2 on Sheet C501. b. Clarify which manholes the outlet control structure detail on Sheet C701 reference. c. Add note to plans stating, “Bottom of underground systems 1 and 2 shall be placed in native sand, loamy sand, or sandy loam (SP). Over excavation of sandy clay load (ML) may be necessary to reach design soil type.” i. System 1: ST-110 (Closest soil boring to system) does not extend 5 feet below bottom of system. ii. System 2: Nearby soil boring ST-102 indicates 1 foot of ML soil (0.2 in/hr) at bottom of system. d. Clarify STMH 102 RIM elevation. Sheet C501 indicates the RIM is at an elevation of 957.82’, which is approximately three feet above the surface elevation shown on Sheet C500. e. Adjust footprint of Underground System 2 to match HydroCAD. Length of system is approximately 114 feet on Sheet C501 and 134.76 feet in HydroCAD. Footprint in the Plans shall be approximately 2,100 ft2 based on the HydroCAD. f. Confirm roof drain RD2 enters STMH 101 upgradient of the weir. The proposed drainage area map and HydroCAD model indicate that this area discharges to Underground System 2. 5. Revise HydroCAD model or plans to correspond: a. 5P (UND. INFILTATION 2 STORMTECH): i. Elevation of Custom Weir/Orifice is 949.71’ in HydroCAD and 951.71’ in the Outlet Control Structure Detail on Sheet C701. This outlet shall be modeled as a 4-foot sharp-crested weir. b. 43P (UND. INFILTRATION 1 STORMTECH): i. Elevation of Custom Weir/Orifice is 950.0’ in HydroCAD and 953.0’ in the Outlet Control Structure Detail on Sheet C701. This outlet shall be modeled as a 4-foot sharp-crested weir. W:\07 Programs\Permitting\2019\19-018 GTA Building\19-018 Permit Report_R2.doc Page 4 of 5
c. Impervious drainage area for Subcatchment 5S (West Parking and Playground to Undg 2) is 16,885 ft2 in HydroCAD and 18,659 ft2 on the proposed drainage map. d. Pervious drainage area for Subcatchment 5S (West Parking and Playground to Undg 2) is 15,151 ft2 in HydroCAD and 13,377 ft2 on the proposed drainage map. e. Impervious drainage area for Subcatchment 6S (West Parking to Undg 2) is 22,840 ft2 in HydroCAD and 26,535 ft2 on the proposed drainage map. f. Pervious drainage area for Subcatchment 6S (West Parking to Undg 2) is 9,695 ft2 in HydroCAD and 6,105 ft2 on the proposed drainage map. g. Upon revising model, ensure rate control and freeboard requirements are met. 6. Provide copies of Phase I and II Environmental Site Assessments, Response Action Plan (RAP), and RAP approval letter.
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LEGEND PROPERTY LINE
D
PROPOSED STORM MANHOLE (SOLID CASTING) PROPOSED STORM MANHOLE (ROUND INLET CASTING) PROPOSED STORM MANHOLE/ CATCH BASIN (CURB INLET CASTING)
CO
PROPOSED STORM SEWER CLEANOUT PROPOSED FLARED END SECTION PROPOSED RIPRAP PROPOSED STORM SEWER PROPOSED STORM SEWER
PROJECT NAME
PROPOSED WATERMAIN PROPOSED SANITARY SEWER
3.
STORM SEWER PIPE SHALL BE AS FOLLOWS: RCP PER ASTM C-76 HDPE: 0" - 10" PER AASHTO M-252 HDPE: 12" OR GREATER PER ASTM F-2306 PVC SCH. 40 PER ASTM D-3034 STORM SEWER FITTINGS SHALL BE AS FOLLOWS: RCP PER ASTM C-76, JOINTS PER ASTM C-361, C-990, AND C-443 HDPE PER ASTM 3212 PVC PER ASTM D-3034, JOINTS PER ASTM D-3212
4.
CONTRACTOR TO FIELD VERIFY THE LOCATIONS AND ELEVATIONS OR EXISTING UTILITIES AND TOPOGRAPHIC FEATURES PRIOR TO THE START OF SITE GRADING. THE CONTRACTOR SHALL IMMEDIATELY NOTIFY THE PROJECT ENGINEER OF ANY DISCREPANCIES OR VARIATIONS.
5.
SUBGRADE EXCAVATION SHALL BE BACKFILLED IMMEDIATELY AFTER EXCAVATION TO HELP OFFSET ANY STABILITY PROBLEMS DUE TO WATER SEEPAGE OR STEEP SLOPES. WHEN PLACING NEW SURFACE MATERIAL ADJACENT TO EXISTING PAVEMENT, THE EXCAVATION SHALL BE BACKFILLED PROMPTLY TO AVOID UNDERMINING OF EXISTING PAVEMENT.
6.
CONTRACTOR SHALL BE RESPONSIBLE FOR ALL HORIZONTAL AND VERTICAL CONTROL.
7.
CONTRACTOR SHALL EXCAVATE DRAINAGE TRENCHES TO FOLLOW PROPOSED STORM SEWER ALIGNMENTS.
8.
GRADES SHOWN ARE FINISHED GRADES. CONTRACTOR SHALL ROUGH GRADE TO SUBGRADE ELEVATION AND LEAVE STREET READY FOR SUBBASE.
9.
ALL EXCESS MATERIAL, BITUMINOUS SURFACING, CONCRETE ITEMS, ANY ABANDONED UTILITY ITEMS, AND OTHER UNSTABLE MATERIALS SHALL BECOME THE PROPERTY OF THE CONTRACTOR AND SHALL BE DISPOSED OF OFF THE CONSTRUCTION SITE.
10.
REFER TO THE UTILITY PLAN FOR SANITARY SEWER MAIN, WATER MAIN SERVICE LAYOUT AND ELEVATIONS AND CASTING / STRUCTURE NOTATION.
11.
CONTRACTOR IS RESPONSIBLE FOR CONSTRUCTION OF PAVEMENTS AND CURB AND GUTTER WITH SMOOTH UNIFORM SLOPES TO PROVIDE POSITIVE DRAINAGE.
12.
INSTALL A MINIMUM OF <4" CLASS 5> AGGREGATE BASE UNDER CURB AND GUTTER AND CONCRETE SIDEWALKS.
13.
UPON COMPLETION OF EXCAVATION AND FILLING, CONTRACTOR SHALL RESTORE ALL STREETS AND DISTURBED AREAS ON SITE. ALL DISTURBED AREAS SHALL BE RE-VEGETATED WITH A MINIMUM OF <4" OF TOPSOIL>.
14.
ALL SPOT ELEVATIONS/CONTOURS ARE TO GUTTER / FLOW LINE UNLESS OTHERWISE NOTED.
15.
GRADING FOR ALL SIDEWALKS AND ACCESSIBLE ROUTES INCLUDING CROSSING DRIVEWAYS SHALL CONFORM TO CURRENT ADA STATE/NATIONAL STANDARDS. IN NO CASE SHALL ACCESSIBLE RAMP SLOPES EXCEED 1 VERTICAL TO 12 HORIZONTAL. IN NO CASE SHALL SIDEWALK CROSS SLOPES EXCEED 2% . IN NO CASE SHALL LONGITUDINAL SIDEWALK SLOPES EXCEED 5%. IN NO CASE SHALL ACCESSIBLE PARKING STALLS OR AISLES EXCEED 2% (1.5% TARGET) IN ALL DIRECTIONS. SIDEWALK ACCESS TO EXTERNAL BUILDING DOORS AND GATES SHALL BE ADA COMPLIANT. CONTRACTOR SHALL NOTIFY ENGINEER IMMEDIATELY IF ADA CRITERIA CANNOT BE MET IN ANY LOCATION PRIOR TO PAVING. NO CONTRACTOR CHANGE ORDERS WILL BE ACCEPTED FOR A.D.A COMPLIANCE ISSUES.
16.
MAINTAIN A MINIMUM OF 0.5% GUTTER SLOPE TOWARDS LOW POINTS.
17.
CONTRACTOR TO PROVIDE 3" INSULATION BY 5' WIDE CENTERED ON STORM PIPE IF LESS THAN 4' OF COVER IN PAVEMENT AREAS AND LESS THAN 3' OF COVER IN LANDSCAPE AREAS.
18.
ROOF DRAIN INVERT CONNECTIONS AT THE BUILDING SHALL BE AT ELEVATION <XXX.XX> OR LOWER UNLESS NOTED OTHERWISE. REFERENCE MEP PLANS FOR ROOF DRAIN CONNECTION.
19.
ALL STORM SEWER CONNECTIONS SHALL BE GASKETED AND WATER TIGHT INCLUDING MANHOLE CONNECTIONS.
20.
ALL STORM SEWER PIPE SHALL BE AIR TESTED IN ACCORDANCE WITH THE CURRENT PLUMBING CODE.
21.
MAINTAIN A MINIMUM OF 1.25% SLOPE IN BITUMINOUS PAVEMENT AREAS, 0.5% SLOPE IN CONCRETE PAVEMENT AREAS.
22.
CONTRACTOR SHALL REVIEW PAVEMENT GRADIENT AND CONSTRUCT "INFALL CURB" WHERE PAVEMENT DRAINS TOWARD GUTTER, AND "OUTFALL" CURB WHERE PAVEMENT DRAINS AWAY FROM GUTTER.
2019 KIMLEY-HORN AND ASSOCIATES, INC. 767 EUSTIS STREET, SUITE 100, ST.PAUL, MN 55114 PHONE: 651-645-4197 WWW.KIMLEY-HORN.COM
1
CITY SUBMITTAL CITY SUBMITTAL WATERSHED SUBMITTAL PART II HISTORIC SUBMITTAL
07/15/2019
5
WATERSHED RESUBMITTAL
08/21/2019
DRAWING INFORMATION
160886004
NORTH
05/06/2019
2 3 4
ISSUE RECORD
STORMTECH MC-3500 CHAMBER SYSTEM W/ ISOLATOR ROW, 2 ROWS X 18 CHAMBERS TOTAL STORAGE=5,423 CF WQV=4,687 CF
ENGINEER
CONTRACTOR TO CALL GOPHER STATE CALL ONE @ <1-800-252-1166> AT LEAST TWO WORKING DAYS PRIOR TO EXCAVATION/CONSTRUCTION FOR UTILITY LOCATIONS.
REGISTRATION
ALL WORK SHALL BE PERFORMED IN ACCORDANCE WITH THE CITY OF FALCON HEIGHTS, SPECIFICATIONS AND BUILDING PERMIT REQUIREMENTS.
2.
SHEET DESCRIPTION
STORMTECH MC-4500 CHAMBER SYSTEM W/ ISOLATOR ROW, 2 ROWS X 20 CHAMBERS TOTAL STORAGE=5,014 CF WQV=3,908 CF
1.
PHASE
This document, together with the concepts and designs presented herein, as an instrument of service, is intended only for the specific purpose and client for which it was prepared. Reuse of and improper reliance on this document without written authorization and adaptation by Kimley-Horn and Associates, Inc. shall be without liability to Kimley-Horn and Associates, Inc.
K:\TWC_LDEV\Mohagen_Hansen\GTA Building\3 Design\CAD\PlanSheets\C5-STORM SEWER PLAN.dwg August 21, 2019 - 2:39pm
GRADING PLAN NOTES
JPB DLE 07/15/19
06/05/2019 06/19/2019
September 4, 2019 Board Meeting V. Action Item A) Approve Minutes of August 21, 2019 Workshop and Regular Board Meeting (Sylvander)
Regular Meeting of the Capitol Region Watershed District (CRWD) Board of Managers, for Wednesday, August 21, 2019, 6:00 p.m. at the office of CRWD, 595 Aldine Street, St. Paul, Minnesota. President Collins requested a motion to open the Public Hearing. Motion 19-157: Open the Public Hearing for the Proposed 2020 Budget and Levy of the Capitol Region Watershed District. Reider/Jones Unanimously Approved PUBLIC HEARING â&#x20AC;&#x201C; Watershed District 2020 Budget and Levy President Collins requested that communication of the public hearing be included in the record. Notice of the Public Hearing was announced in two legal postings in the Pioneer Press. Information of the Public Hearing and proposed budget was also posted on CRWDâ&#x20AC;&#x2122;s website. The proposed 2020 budget was reviewed by the Citizen Advisory Committee on August 14, 2019. Administrator Doneux reviewed the proposed budget and budget schedule. The public comment period will remain open until September 4th. The final budget will be presented for approval on December 18th. President Collins asked for any other comments. No public comments were made. Comment period will be open till August 30th. Motion 19-158: Close the Public Hearing for the Proposed 2020 Budget and Levy of the Capitol Region Watershed District. Reider/Jones Unanimously Approved President Collins requested a motion to call to order the regular meeting. REGULAR MEETING MINUTES I.
A)
Managers Joe Collins Seitu Jones Shirley Reider Rick Sanders
Call to Order of Regular Meeting (President Joe Collins) Staff Present Mark Doneux, CRWD Forrest Kelley, CRWD Michelle Sylvander, CRWD Nate Zwonitzer, CRWD
Public Attendees
Mary Texer B)
James Mogan, Ramsey County Attorney Review, Amendments and Approval of the Agenda.
Administrator Doneux requested that items B and C be removed from the Unfinished Business. Motion 19-159: Approve the Agenda of August 21, 2019 with the removal of items B & C from Unfinished Business. Reider/Jones Unanimously Approved II.
Public Comment – None
No Comments. III.
Permit Applications and Program Updates A) 18-012 Scheffer/Frogtown Community Center amendment (Hosch)
Mr. Kelley in place of Ms. Hosch, reviewed permit #18-012 Scheffer Community Center. The applicant, City of St. Paul Parks and Recreation redeveloping the community center and associated athletic fields in two phases. The applicable rules are Stormwater Management (Rule C), Flood Control (Rule D), and Erosion and Sediment Control (Rule F). The disturbed area of this project is 3.73 acres with 1.42 acres impervious surface. Motion 19-160: Approve amendment for permit #18-012 Scheffer Community Center with 1 condition: 1. Revise HydroCAD model to address the following: a. Revise existing or proposed subcatchments so that the total drainage areas are equal. The total drainage area included in subcatchment 1S (172,766 sf) shall equal the sum of subcatchments 2S, 3S, and 4S (157,449 sf). b. Revise the invert of the 24” primary outlet for Pond CS (Infiltration & Water Quality Chambers) to 155.07’ to match as-built survey dated 8/8/18. c. Revise the downstream invert of the 24” primary outlet for Pond CS (Infiltration & Water Quality Chambers) to 154.79’ to match as-built survey dated 8/8/18. Reider/Jones Unanimously Approved B) 18-018 Payne Building Development renewal (Hosch) Mr. Kelley in place of Ms. Hosch reviewed permit #18-018 Payne Building Development Renewal. The permit was approved with 8 conditions on August 15, 2018. The permit has not been issued and the project has not broken ground. Permits expire one year from the approval date. The applicant has
submitted a letter requesting renewal of the permit. The applicant is working on the Stormwater Maintenance Agreement expected to be completed soon. All other approval conditions have been met and there are no changes to the approved plans. Motion 19-161: Approve the requested permit renewal for Payne Building Development permit #18018 with the following condition: 1. Receipt of maintenance agreement recorded with Ramsey County. Reider/Jones Unanimously approved C) 19-013 St. Paul Gateway Mixed Use (Hosch) Mr. Kelley reviewed for Ms. Hosch permit #19-013 St. Paul Gateway Mixed Use. The applicant, Kaeding Development Group facilitating construction of two new mixed buildings and their associated site features. The applicable rules are Stormwater Management (Rule C), Flood Control (Rule D), and Erosion and Sediment Control (Rule F). The disturbed area of this project is 2.8 acres with 2.3 acres impervious surface. Motion 19-162: Approve permit #19-103 with 5 Conditions and Permit Condition: 1. Receipt of $11,700 surety. 2. Receipt of documentation of maintenance agreement recorded with Ramsey County. 3. Provide a copy of the NPDES permit. 4. Add note to Detail Section A‐A on Sheet C5.2 stating that StormFilter Vault will not have an internal high flow bypass. This note was included on plans dated 7/31/19 but was omitted on plans dated 8/12/19. 5. Revise HydroCAD to match the plans for Pond 3P (Rate Control Tank). The secondary weir outlet for Pond 3P is 91.1’ in HydroCAD and 92.7’ (CB 23 Rim) on Sheet C4.0 in the plans. Alternatively, this outlet can be omitted from the model since the HWL (91.09’) is lower than the catch basin rim (92.7’). Permit Condition
Reider/Jones Unanimously approved IV.
Special Reports No Special Reports.
V.
Action Items A) AR: (Sylvander)
Approve Minutes of the August 7, 2019 Board Workshop & Regular Meeting
Motion 19-163: Approve the Minutes of the August 7, 2019 Board Workshop and Regular Meeting. Jones/Sanders Unanimously approved
B)
AR:
Approve July 2019 Accounts Payable/Receivable (Sylvander)
Motion 19-164: Approve July 2019 Accounts Payable/Receivable and Budget Report and direct Board Treasurer and President to endorse and disperse checks for these payments. Reider/Texer Unanimously approved C)
AR:
Approve Parkview Center School Easement (Zwonitzer)
Mr. Zwonitzer reviewed that in 2016 CRWD was awarded a $1.76 million grant through BWSRâ&#x20AC;&#x2122;s Targeted Watershed Program (TWP) for work in the Como and McCarrons subwatersheds. One of the potential projects identified in the grant application was a regional BMP at Parkview Center School located at the intersection of County Road B and Dale Street in Roseville. Construction is anticipated to occur in the fall and winter of 2019 with restoration occurring in the spring of 2020. The CRWD Board approved a Cooperative Construction Agreement and awarded a bid for construction of the project at their August 7, 2019 meeting. The project is estimated to reduce the TP load to Lake McCarrons by 45 pounds per year, exceeding the TWP grant goal of 37 pounds per year for the subwatershed. A temporary construction easement and a permanent easement for the BMP have been developed and are anticipated to be approved by the Board for Roseville Area Schools at their August 20th meeting. The temporary easement does not require action by CRWD. The permanent easement grants CRWD perpetual rights to access, maintain and monitor the filtration BMP. This easement will be recorded against the property and requires CRWD approval. Mr. Zwonitzer requested the approval of the Parkview Center School Easement. Motion 19-165: Approve the permanent drainage, utility and access easement at Parkview Center School, and authorize the CRWD Board President and Board Secretary to execute the easement pending review and approval by the Ramsey County Attorney. Reider/Jones Unanimously approved D)
AR:
Project Funding Agreement with Science Museum of Minnesota (Zwonitzer)
Mr. Zwonitzer shared that the Science Museum contacted CRWD to discuss their plans to make improvements to the exterior of their facility in St. Paul. In 2018 the Science Museum of Minnesota reached out to CRWD to discuss plans to make improvements to the exterior of their facility. The Museum is embarked on a new initiative called Water Planet to raise awareness of the essential nature of water and help make more water available to more people and more sustainably. The museum is looking at using the building and grounds as the exhibit for water innovation. The Museum is planning major improvements to its building and grounds in the next several years and has reached out to CRWD for assistance. Improvements to the building facade are underway, and landscape improvements are scheduled for as early as 2021. Staff anticipate the level of effort for a feasibility study to be approximately $75,000 and are recommending that CRWD cover 75% (up to $56,250) of the cost through the Special Grant Planning
budget (#390-19660) which has $87,000 available in 2019. SMM would be responsible for the other 25% of the study cost (up to $18,750). CRWD will work with SMM to develop a Request for Proposals that will be distributed to several consulting firms. President Collins commented that he liked the letter from the Science Museum, and felt it was well documented. Motion 19-166: Approve the cooperative funding agreement between CRWD and the Science Museum of Minnesota for the Science Museum Water Conservation and Water Quality Feasibility Study and authorize the CRWD Board President and Administrator to execute the agreement pending review and approval by the Ramsey County Attorney. Reider/Jones Unanimously approved E)
AR:
Approve Grant Amendment for Midway Peace Park (Eleria)
Mr. Zwonitzer provided a review in place of Ms. Eleria. In late February 2019, CRWD’s Board of Managers awarded an $180,000 grant to the City of Saint Paul Parks and Recreation Department for above and beyond stormwater improvements at Midway Peace Park. Midway Peace Park is a 5-acre park located on Griggs Street between Saint Anthony Avenue and University Avenue. The above and beyond stormwater elements includes treatment of runoff from a 1-acre parking lot with infiltration basin and a cascading runnel water feature that uses captured rainwater and recirculates it. The engineer’s estimate for the above and beyond stormwater elements was approximately $222,000. CRWD’s grant would have covered 80% of the costs of the stormwater elements. Bidding for the construction of Midway Peace Park occurred in spring 2019. Three bids were received and the low bid estimate for the above and beyond stormwater elements was $675,066, three times as high as the engineer’s estimate. The City made some changes to the park design to reduce costs yet largely retained the above and beyond stormwater elements. The City rebid the project with the recirculation pump system as a bid alternate. The rebid amount for the parking lot treatment and water feature was $407,200 and the amount for the bid alternate (recirculation pump system) was $114,700. The City is committed to treating one acre of the existing parking lot and constructing the water feature despite the higher cost, but requests additional grant funds for the recirculation pump system. Motion 19-167: Approve an additional $115,000 in grant funds for Midway Peace Park for a total grant award of $295,000 and authorize Board President and Administrator to execute a grant agreement subject to the review and approval by the Ramsey County Attorney. Reider/Jones Unanimously approved F) AR: Authorize Distribution of 2020 Partner Grant Request for Proposals (Bromelkamp) Administrator Doneux provided a review in place of Ms. Bromelkamp. Administrator Doneux reviewed that the Partner Grants support organizations who share in CRWD’s mission to protect, manage and
improve our water resources. Any organization or community group serving residents within CRWD’s boundaries is eligible to apply. Projects funded in 2020 must be completed with a final report submitted by December 31, 2020. Grants are funded on a reimbursement basis and liability insurance is required for all grantees. Partner Grants are given to organizations, schools, businesses and other entities for clean water education and outreach projects. Grant awards range from $1,000-$20,000. Staff will distribute the 2020 Partner Grant solicitation to a list of organizations and any additional community organizations, cities or agencies suggested by the Board of Managers. The distribution list includes previous grant recipients and organizations that represent new audiences for CRWD. The draft 2020 budget for Partner Grants is $102,040. Managers Jones & Reider both serve on the partner grant committee. Motion 19-168: Authorize staff to distribute CRWD’s 2020 Partner Grant Request for Proposals and proceed with the grant review and approval process according to the proposed timeline. Texer/Jones Unanimously approved VI. Unfinished Business A) 2020 Budget Update (Doneux) Administrator Doneux, and Manager Sanders attended the CAC meeting on August 14. Administrator Doneux shared that the CAC raised good questions. The CAC voted to approve as budget as presented. The presentation was a good education process for some of the newer CAC members. Administrator Doneux shared that the CAC had meaningful comments. Manager Jones inquired about climate change and preparing for economic changes. Manager Jones also inquired about how a recession would affect CRWD. Administrator Doneux replied that he is more concerned about the residential property impact. A shift to residential property taxes would shift to more commercial property tax. B) Phalen Creek Daylighting Study (Hosch) - removed from the agenda C) Watershed Steward Awards (Bromelkamp) – removed from the agenda VII.
General Information
A) Board of Manager’s Updates Administrator Doneux provided a copy of the press release regarding the Zebra Mussels in Lake McCarrons. The press release will be sent to the Pioneer Press. Administrator Doneux has contacted City of Roseville. Manager Texer inquired about what about MPR. Administrator Doneux replied that it is not in the plan at this time to contact MPR. Administrator Doneux shared that flooding is occurring at Curtis Pond and Gottfried’s pit. The pond is not draining out as fast in the past. The system is clogging up. The area that flooded at Curtis Pond, was the area that was lowered by 1 foot. The building did not flood. Took a day to drain. At Gottfried pit one of the pumps is damaged and CRWD is in communications with Ramsey county regarding the
repairs to the pump. Manager Reider, shared that there was standing water at Larpenteur Estates across from Gottfried’s pit. Manager Reider asked who owns Gottfried’s pits. Administrator Doneux replied that Gottfried’s pit is a joint agreement for the maintenance, between City of Roseville & Ramsey County. Administrator Doneux has been in contact with both the City of Roseville and Ramsey County. Manager Texer attended the Ford site open house. The open house was well attended and received. Manager Jones shared that he biked thru Trout Brook and heard frogs and crickets during the day. Manager Sanders inquired about a flyer for the open house. Administrator Donuex replied that it would be shared with Managers when it is available. Manger Texer suggested sending a “save the date” invite to the County Commissioners. VIII. Next Meetings A) Wednesday, September 4, 2019 5:00 PM – Board Workshop B) Wednesday, September 11, 2019 7:00 PM – CAC Meeting C) Wednesday, September 18, 2019 6:00 PM – Regular Board Meeting IX.
Adjournment
Motion 19-169: Adjournment of the August 21, 2019 Regular Board Meeting at 7:00 PM Texer/Reider Unanimously Approved Respectfully submitted, Michelle Sylvander
September 4, 2019 V. Action Items B) MN Stormwater Research Council Contribution (Fossum)
DATE: TO: FROM: RE:
August 29, 2019 CRWD Board of Managers Bob Fossum, Division Manager Research Program
Background CRWD’s 2010 Watershed Management Plan includes Goal 9.2--Be a leader in conducting original research and reviewing existing research on new stormwater management technologies to facilitate decision making by the District and its partners. Funding for Research has been included in CRWD’s Budget and Workplan in each year from 2014—2019. Multiple small-scale research projects have been funded and completed by District staff as well as through partnerships with local research institutions. Since 2017, CRWD has contributed to the MN Stormwater Research Council to jointly fund applied stormwater research. Issues Over the past two year, the Managers approved an annual $25,000 contribution to the MN Stormwater Research Council. This money along with funding from other organizations has totaled $215,000 and has funded eleven projects. Staff will review the projects currently underway and request contribution for the next round of funding that is currently being solicited. Fiscal Note: 2019 Budget for 228-19330 District Research Program is $50,200. Requested Action Approve contribution for the MN Stormwater Research Council for $25,000. enc:
MN Stormwater Research Council Request for Funds
W:\07 Programs\Research\MN Stormwater Research Council\2019\Brd Memo - 08-29-2019.docx
Minnesota Stormwater Research Council
July 2019
2019 Applied stormwater research project funding request The Minnesota Stormwater Research Council (Council) in partnership with the University of Minnesota Water Resources Center (WRC) is solici ng a request for funds to complete collabora ve applied research to address priority stormwater management needs for Minnesota. Over the years of 2017 and 2018, more than $215K was contributed and pooled together from watershed organiza ons, ci es and private businesses and organiza ons. These were then leveraged with Clean Water Legacy funds to support eleven projects to conduct research and technology transfer to prevent, minimize and mi gate the impacts of urban stormwater runoff. A few examples of the work being funded include: ● Detec ng phosphorus release from stormwater ponds to guide future management and design. ● Discovering what inspires community ac on for stormwater management. ● Determining which bioreten on pre-treatment devices best capture sediment and nutrients. ● Developing a street sweeping credit for phosphorus reduc on. Descrip ons of all the completed and ac ve projects can be found online at www.wrc.umn.edu/projects/stormwater. They are also listed in the Highlights of the 2017-18 Program that accompany this request. Why contribute: These investments in research will lead to more innova ve management techniques and increased effec veness and efficiency in stormwater management, fulfilling cri cal needs for professionals and policy makers in ci es, watersheds, agencies and organiza ons across Minnesota. Your organiza on’s financial contribu on to the Council directly supports research important to you. Pooling resources provides a mechanism for comple ng work together. In 2019, the goal is to acquire $150K or more in pooled funds. Your indication for contributing support is appreciated before October 31, 2019, but is welcome at any time. Use the online form (HERE) to indicate your organiza on’s financial support. Management and use of funds ● The use of pooled applied research funds will be managed by the Advisory Board of the Council in partnership with the WRC. ● Submissions and projects will be reviewed, ranked, and awarded as determined by the Advisory Board of the Council and by the WRC.
● All researchers, professionals, and experts from Minnesota will be invited to submit proposals. Organiza ons contribu ng funds and their staff are eligible to apply. The Council and Center has a process to manage conflicts of interest in its review, ranking, and awarding of projects. ● Acknowledgement of funding partners is required by the researchers for each project and on WRC and Council reports, website and other publica ons. ● Contribu ng organiza ons and businesses are invoiced for their amount of support; no contrac ng is executed between the organiza on and the Council and the WRC. ● Once chosen, funded researchers enter into a contract with the WRC with requirements for repor ng, recogni on of the funding sources, methods, data collec on and sharing, quality assurance, and other standard University contrac ng requirements. About the Minnesota Stormwater Research Council Learn more about how ci es, watersheds, consultants, state agencies, and research ins tu ons are coming together to guide stormwater research in the Minnesota Stormwater Research Council Framework (also available at wrc.umn.edu/msrc). Please contact one of the following representa ves to provide input or for more informa on: Ross Bintner, RBintner@edinamn.gov or 952-903-5713 Bob Fossum, bob@capitolregionwd.org or 651-644-8888 Cliff Aichinger, cliff6450@q.com or 651-238-4448 John Bilo a, jbilo a@umn.edu or 612-624-7708 This le er is distributed on behalf of the Minnesota Stormwater Research Council Advisory Board.
September 4, 2019 Board Meeting V. Action Items C) Authorize 2020 Water Quality CIP Grant RFA (Zwonitzer)
DATE: TO: FROM: RE:
August 23, 2019 CRWD Board of Managers Nate Zwonitzer, Water Resource Project Manager Authorize 2020 Water Quality CIP Grant Request For Applications
Background Each year CRWD allocates funds for budget 440-Special Projects and Grants for the Water Quality CIP Grant Program. The goal of this program is to partner with government units and other entities (public and private) to cooperatively implement highly visible and/or innovative capital improvement projects for water resource protection and improvement. Issues CRWDâ&#x20AC;&#x2122;s Water Quality Capital Improvement Grants provide financial assistance for final engineering and construction of cost-effective and/or innovative water quality improvement projects. Applicants have a minimum of a completed feasibility study and will typically begin construction within a year of grant award. Applications are accepted online once per-year, though additional applications may be accepted if funds remain. Applications are reviewed by a committee of CRWD staff, Board, and CAC members. The current draft 2020 CIP grant budget is $350,000. Staff recommend authorizing a request for applications to the enclosed distribution list. Below is an estimated timeline for this grant cycle. 2019 Water Quality CIP Grants Timeline:
September 4, 2019
Task Board authorizes RFA for 2020 Water Quality CIP Grants and identifies two representatives for the review committee
September 6, 2019 September 11, 2019 October 31, 2019 November 2019 December 4, 2019 December 2019
RFA for 2020 Water Quality CIP Grants distributed CAC identifies one representative for Grant Review Committee Grant proposals due Joint-committee makes funding recommendations for Board approval Board approves grant awards 2020 grant recipients notified â&#x20AC;&#x201C; begin developing grant agreements
Date
Requested Action Authorize distribution of the 2020 Water Quality CIP Grant Program Request for Applications. enc:
2020 Water Quality CIP Grant Program Description 2020 Grant Solicitation Distribution List
W:\06 Projects\Special Grants\2020\Bd Memo 2020 Special Grants 09-04-2019.docx
Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
Water Quality Capital Improvement Grants Overview Capitol Region Watershed District (CRWD) covers areas of Saint Paul, Roseville, Falcon Heights, Lauderdale and Maplewood. CRWD is a highly developed urban area with about 42% impervious surfaces like streets, parking lots and buildings. These impervious surfaces have widespread consequences for our streams, rivers and lakes. Rainwater falling on these hard surfaces, carries large amounts of pollution as it flows directly into these shared water resources. As such, CRWD offers technical and financial assistance to encourage private and public landowners to install clean water projects that protect and improve the quality of the Mississippi River as well as lakes and streams within the district. CRWD’s Water Quality Capital Improvement Grants provide financial assistance for final engineering and construction of cost-effective and/or innovative projects that protect and improve the water quality of waterbodies within CRWD. Successful applicants have a minimum of a completed water quality feasibility study and are typically planning on construction within a year of receiving a grant award (typically end of December).
GOALS •
• • • •
Support mid to large scale on-the-ground projects that improve water quality by decreasing stormwater runoff and pollutants and/or preserve, protect, and/or restore plant and wildlife communities Provide opportunities to education the public on their connection to water resources. Provide demonstration of innovative and effective management practices Foster stewardship of CRWD water resources from residents, businesses, schools, community groups and others who live, work or serve within CRWD Support projects that further CRWD’s equity goal of implementing water quality improvement projects in underserved areas
APPLICANT ELIGIBILITY • • • •
Government agencies working in CRWD Public and private schools located within CRWD Nonprofit, faith-based or religious organizations serving within CRWD Businesses and other private property owners who are located within CRWD
PROJECT ELIGIBILITY • •
Project must be located within CRWD Water quality related construction and construction management expenses exceeding $40,000 (if less than $40,000 see CRWD’s Stewardship Grant Program)
Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
• • • • • •
Eligible projects include: stormwater best management practices (BMPs), erosion stabilization, shoreline restoration, and habitat improvement Feasibility study including design alternatives, cost estimates, and pollution reduction estimates must be completed prior to applying (see CRWD’s Water Quality Planning Grant for assistance). Projects must be innovative and/or cost-effective Projects must include educational components Construction must be completed within two years of grant award Projects required to meet regulations are not eligible. Project components that go above-andbeyond required treatment may be eligible for partial funding.
FUNDING CYCLE AND TIMELINE • • • • • •
Typical annual funding available: $300,000 - $500,000 Average grant award: $100,000 Annual application cycles: up to 2 October 31, 2019 Application Deadline* December 18, 2019 Grant Award Authorization After January 1, 2020 Grant Funds Available After Finalized Grant Agreement
*Application must be submitted by 11:59pm. Late responses will not be considered.
PROJECT PERIOD
Any work that occurs before a grant agreement is fully executed is not eligible for grant reimbursement but may be considered as match and should be included in the application. All grant projects must be completed by the date identified in the grant agreement, typically two years after the grant is awarded.
MATCHING FUNDS Applicant matching funds are not required but are encouraged and factored into application scoring. Matching funds should be identified in the application. For funds to be considered match, they must be applied to project elements that are also eligible for grant funds. The match must be cash, or the value of goods, materials, and professional services directly attributed to grant-eligible items.
PAYMENT SCHEDULE
Grant reimbursements will not be issued until all expenses have been paid, and CRWD staff have verified projects are completed. Grantees are required to provide CRWD with proof of payments, final project report (see details below) and as-built construction plans. Reimbursements will be made within 60 days of final CRWD approval.
REPORTING AND ADMINISTRATION The following are required of all grantees: • Application submitted through CRWD’s website https://www.capitolregionwd.org/grants/waterquality-capital-improvement-project/ • Signed grant agreement (provided by CRWD) • Project operation and maintenance plan (may be developed with the project, referenced in the grant agreement) • Include CRWD in key planning meetings and provide periodic updates during the design and construction process. Updates shall provide information on project status, draft and final deliverables, project meeting summaries and other relevant work products for the project Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
• • •
•
•
• •
Obtain written approval from CRWD that the final plans and specifications meet the intent of the grant program prior to construction Grant recipients shall recognize CRWD as a project partner on any public promotion including but not limited to press releases, pamphlets, websites, and permanent signage A final project report or BMP data sheet(s) for each grant-funded element identifying: o BMP size o Drainage area details o Water quality benefits (reductions in volume, TP, and TSS) Records related to this grant may be governed by Minnesota Statutes Chapter 13, as amended (“Minnesota Governmental Data Practices Act”). Pursuant to Minn. Stat. Sec. 16C.05, subd. 5, the books, records, documents, and accounting procedures and practices related to this grant shall be subject to examination by the District or its representative, and that complete and accurate records of the work performed pursuant to an executed grant agreement shall be kept for a minimum of six (6) years following termination of the agreement for auditing purposes. The Grantee will defend, indemnify and hold harmless the District against any and all claims, liability, loss, damage, or expense arising under the provisions of this Agreement, whether by the parties or by their agents, employees or contractors. Neither the District, or the Grantee, if applicable, waive any immunities provided by any law or doctrine, including those of Minnesota Statutes Chapter 466. The Grantee will ensure CRWD is listed as additional insured on the contractors certificate of insurance. The Grantee will allow CRWD access to the site for periodic inspections, site visits, and public tours.
LONG-TERM OPERATION & MAINTENANCE
To ensure that the expected operational life of a grant funded BMP is achieved, an Operation and Maintenance Agreement is incorporated into the Grant Agreement and an O&M plan is required to be developed as part of the project. Project maintenance is the sole responsibility of the applicant. CRWD will conduct periodic inspections of the final project to ensure O&M responsibilities are met for the effective life of the project. The “effective life” listed below is the minimum number of years the grantee will be required to maintain the project per the executed grant agreement: • 10 years – small BMPs that typically do not require engineering such as rain gardens, shoreline/habitat restorations, pervious surfaces • 25 years – large BMPs typically considered a Capital Improvement and requiring some level of engineering such as underground treatment systems, structural slope stabilization, and rainwater harvesting/reuse systems
PERMITTING The grantee is responsible for obtaining all necessary federal, state and local permits and ensuring the project meets all water quality rules. Applicants are strongly encouraged to contact the appropriate regulatory agencies early in the application development process to ensure potential projects can meet all applicable regulatory requirements. The applicant must have all required permits and approvals prior to start of construction or the project will be considered ineligible for funding.
Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
PREVAILING WAGE It is the responsibility of the grant recipient or contractor to pay prevailing wages on construction projects to which state prevailing wage laws apply (Minn. Stat. 177.42 â&#x20AC;&#x201C; 177.44). All laborers and mechanics employed by grant recipients and subcontractors funded in whole or in part with CRWD grant funds included in this RFP shall be paid wages at rates not less than those prevailing on projects of a character similar in the locality. Additional information on prevailing wage requirements is available on the Department of Labor and Industry (DOLI) website https://www.dli.mn.gov/business/employmentpractices/prevailing-wage-information. Questions about the application of prevailing wage rates should be directed to DOLI at 651-284-5091.
CONFORMANCE TO POLICIES
CRWD reserves the right to withdraw funding for any project not completed in accordance with these guidelines or the terms of the executed Grant Agreement.
APPLICATION EVALUATION
Water Quality Capital Improvement Grant applications will be evaluated on the following 4 criteria: 1. Water resource management effectiveness and efficiency (30 points) a. Water quality benefit: The proposed project provides cost-effective water quality improvement (20 points) i. Point calculation = (CRWD grant calculator estimate/grant request) x 20 b. Other natural resource benefit: The project addresses another environmental issue (habitat, erosion, urban heat island etc.) (5 points) c. Watershed Management Plan: The project directly addresses issues and goals identified in CRWDâ&#x20AC;&#x2122;s Watershed Management Plan (5 points) 2. Education and Demonstration (25 points) a. Located in an area highly visible/accessible to the public (10 points) b. Educational signage and outreach that features community/public involvement, historic and artistic elements (10 points) c. Located in an underserved community as defined by CRWD (5 points) 3. Project Innovation (25 points) a. One of the first projects of its kind within CRWD (10 points) b. Follow-up monitoring of effectiveness included as part of project (5 points) c. Project provides multiple environmental, social and/or economic benefits (5 points) d. Likelihood of future acceptance and widespread implementation (5 points) 4. Project Readiness (20 points) a. Level of completion of designs, and cost-estimates (10 points) b. Matching funds provided for water quality related expenses (5 points) c. Landowner endorsements, required approvals and permits secured or will be secured and project likely to be implemented within 2 years (5 points)
Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
Evaluation Criteria Water Resource Management Effectiveness Education and Demonstration Innovation Project Readiness TOTAL
Possible Points 30 25 25 20 100
W:\06 Projects\Special Grants\Policies\CRWD CIP Grant Outline_DRAFT v2.docx
Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
2020 CIP Grant Distribution List Organizations Asian Economic Development Association Barr Engineering Catholic Charities City of Falcon Heights City of Lauderdale City of Maplewood City of Roseville City of Saint Paul College of St. Catherine CommonBond Communities Concordia College District 10 -Como Community Council District 11 -Hamline Midway Coalition District 12 -St. Anthony Park District 13 -Union Park District 14 -Macalester Groveland District 15 -Highland District 16 -Summit Hill Association District 17 -Capitol River District 5 -Payne Phalen District 6 -North End/South Como District 7 -Frogtown Neighborhood Association District 8 -Summit-University District 9 -West 7th and Fort Road Federation EOR Cretin-Derham Hall Hamline University Houston Engineering HR Green LHB, Inc. Macalester College Metro Transit Metropolitan Council Minnesota Department of Transportation Minnesota State Fair MN Trust for Public Land MNDOT PAK Properties Saint Paul Chamber of Commerce Science Museum of MN Project for Pride in Living Ramsey Conservation District Ramsey County Rondo Avenue, Inc. Saint Paul Creative Enterprise Zone SRF Consulting St. Paul College St. Paul Port Authority St. Paul Public Schools Isd 625 Operations St. Paul Regional Water Services Twin Cities Housing Development Corporation University of Minnesota Wenck
September 4, 2019 Board Meeting V. D. Action Itemsâ&#x20AC;&#x201D;Approve Agreement for Como Lake Aquatic Vegetation and Fisheries Management Plans (Belden)
DATE: TO: FROM: RE:
August 30, 2019 CRWD Board of Managers Britta Belden, Water Resource Project Manager Approve Scope of Work for Como Lake Aquatic Vegetation and Fisheries Management Plans
Background The Como Lake Management Plan (CLMP) was adopted by the Board of Managers on May 15, 2019. The CLMP presents an adaptive management plan framework for achieving water quality goals for Como Lake through in-lake, watershed, and community actions over the next 20 years. As part of the CLMP, several actions for aquatic vegetation management (Actions L5-L7) and fisheries management (Actions L8-L9) were recommended to work toward an ecologically healthy Como Lake (Goal 1). Management of the aquatic plants in Como Lake is recommended because of the dominance of the invasive curly-leaf pondweed, which has caused significant imbalance in the native plant community. Curly-leaf pondweed has choked out the native plants and is also a significant driver of internal phosphorus loading because of its unique life cycle. An aquatic plant management plan will make recommendations for supporting native plant populations and for controlling curly-leaf pondweed with herbicide treatments. The aquatic plant management plan will also include dosing plans and specifications for applying herbicides to Como Lake. Additionally, managing the fish populations in Como Lake is recommended because of the current imbalance between predatory and planktivorous fish. Como Lake has few predatory fish to keep the planktivorous fish (e.g. blue gills, sunfish) in check, which can cause a trophic cascade of effects that influence overall lake water quality. A fisheries management plan will make recommendations for restoring balance to the Como Lake fish community through stocking activities and will also provide guidance on future fish surveying. Issues Wenck was selected to develop a proposal because of their expertise in aquatic plants and fisheries management. Staff have worked with Wenck to develop a scope of work, budget, and schedule for the development of three standalone projects: Task 1) the Como Lake Aquatic Plant Management Plan; Task 2) Curly-leaf Pondweed Herbicide Treatment Plan and Specifications; and, Task 3) the Como Lake Fisheries Management Plan (Task 3). Staff recommend approval and will review the proposal with the Managers. Fiscal Note: 2019 CRWD Budget Fund 405-19703: Como In-Lake Managementâ&#x20AC;&#x201D; $224,600.00. Requested Action Approve scope of work and budget for development of Como Lake Aquatic Vegetation and Fisheries Management Plans; and authorize the Administrator to execute a professional services agreement with Wenck for an amount not to exceed $53,358.00. enc: Proposal to Develop Aquatic Vegetation and Fisheries Management Plans for Como Lake (8/29/19) \\crwd01-dc01\Company\06 Projects\Como Lake Projects\Aquatic Vegetation Mgmt\2019_Como Lake Veg & FIsheries Mgmt Plans\Board & CAC\Brd Memo_Aq Veg & Fish_SOW-BudgetSched_9-4-19.docx
Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District
August 29, 2019 Ms. Britta Belden Water Resources Project Manager Capitol Region Watershed District 595 Aldine Street Saint Paul, MN 55104 RE:
Proposal to Develop Aquatic Vegetation and Fisheries Management Plans for Como Lake
Ms. Belden, Thank you for the opportunity to provide our proposal to assist the Capitol Region Watershed District (herein the â&#x20AC;&#x153;CRWDâ&#x20AC;?) with the development of an Aquatic Vegetation and Fish Management Plan for Como Lake. Wenck provides the following scope of work to complete the management plans. Project Understanding It is our understanding that the Capitol Region Watershed District would like to develop a Fisheries and Aquatic Vegetation Management Plans for Como Lake to pursue goals outlined in the Como Lake Management Plan. We understand that these documents will be stand alone plans that act as companions to the Como Lake Management Plan. Wenck also understand that the District would like to complete an herbicide application for Como Lake in the Spring of 2020 and would like Wenck to help complete the Request for Quotes process as well as implementation of the herbicide application. Wenck will complete the following tasks: 1. Develop a Long-term Como Lake Aquatic Vegetation Management Plan 2. Develop and Implement a Curly-leaf Pondweed Herbicide Treatment in Como Lake in Spring 2020 3. Develop a Como Lake Fisheries Management Plan Scope of Work Based on our understanding of the project, Wenck offers the following scope of work. OBJECTIVE 1. CURLY-LEAF PONDWEED MANAGEMENT AND LONG-TERM AQUATIC VEGETATION MANAGEMENT Task 1. Develop Long-term Como Lake Aquatic Vegetation Management Plan The first step is to develop an aquatic vegetation management plan that includes native aquatic plant community and curly-leaf Pondweed management.
Wenck | Colorado | Georgia | Minnesota | North Dakota | Wyoming Toll Free 800-472-2232 Web wenck.com
Britta Belden Water Resources Project Manager Capitol Region Watershed District 8/29/2019
Task 1a. Review previous data, reports, and plans The first task is to review all of the relevant data, reports and plans to identify available data and analyses to support the development of the management plan. We will also acquire all of the data at this stage including GIS files, Biobase files, relevant data, and relevant reports. Wenck understands that a fair amount of analysis is already completed, and the goal of the plan is forward-looking. Wenck will build on this past assessment to develop the plan. Task 1b. Define current issues, data gaps, and objectives Following the data review, Wenck will summarize the list of current issues and any potential data gaps for vegetation management. Most of this task will be a brief summary of the management plan objectives and issues already developed in the Como Lake Management Plan and Drivers Assessment. Task 1c. Define feasible management methods, response variables, and estimate costs Wenck will develop a list of potential long-term aquatic vegetation management options for pursuing the goals as outlined in the management plan. Methods deemed feasible after review with the District will then be developed as management options in Como lake and rough costs will be estimated. Response variables necessary to gauge performance of each management method will also be identified. Task 1d. Construct management decision matrix Once the potential lake response and management options are identified, Wenck will develop a decision matrix to provide a framework for guiding adaptive management based on monitoring data and the feasible management options. For example: if Coontail becomes dominant following Curly-leaf Pondweed control, the District may want to pursue sediment analysis and whole lake drawdown (if feasible) to increase rooted plant establishment. Task 1e. Board and Agency/Staff Meetings Wenck will prepare for and attend one District Board meeting to support District staff in presenting the results of the plan and answering any questions. Wenck will conduct two meetings with District and Agency staff to facilitate the development of the aquatic vegetation management plan. These meetings will facilitate a discussion about and definition of long-term goals and appropriate management actions for vegetation management in Como lake. Task 1f. Develop aquatic vegetation management plan. The final step is to develop the long-term management plan that provides options for adaptive management. We envision the plan addressing management actions associated with potential vegetation response, Curly-leaf pondweed control, monitoring approaches, and guidance for navigating an adaptive management framework. This report will be a standalone plan that acts as a companion document with the current Como Lake management plan.
2
Britta Belden Water Resources Project Manager Capitol Region Watershed District 8/29/2019 Deliverables The following deliverables will be provided: • Summary of issues, data gaps, and objectives • Summary of feasible management options including rough cost estimates • Attendance and presentations at 2 Staff/Agency meetings and 1 Board meeting • Draft Como Lake Aquatic Vegetation Management Plan • Final Como Lake Aquatic Vegetation Management Plan Schedule: Table 1. Proposed Como Lake Aquatic Vegetation Management Plan schedule assuming a start date of September 15, 2019. Activity Completion Date Collect, review and summarize fish and vegetation data October 15, 2019 Define management options October 15, 2019 Staff/Agency Meeting 1 October 15 to 31, 2019 Refine management options and develop cost estimates November 31, 2019 Construct management decision matrix November 31, 2019 Staff/Agency Meeting 2 December 1 to 15, 2019 Develop draft Management Plans January 15, 2020 Final Management Plans February 15, 2020 CRWD Board Meeting February/March 2020 Task 2. Develop and Implement a Curly-leaf Pondweed Herbicide Treatment in Spring of 2020 Task 2 is focused on implementing an herbicide treatment for Curly-leaf pondweed in the Spring of 2020. Task 2a. Develop application alternatives, strategies and cost The first step in completing an herbicide treatment is to develop the appropriate strategies, alternatives, treatment areas and cost. Because this treatment is not a whole lake treatment and is the first of a series of treatments, the long-term application approach needs to be developed. Wenck will work with District staff, MNDNR, and others to develop the application strategy, treatment areas, specific herbicides, and overall cost. This analysis will provide the basis for the technical specifications. Task 2b. Develop technical specifications for the herbicide treatment Based on the results form Task 2a., Wenck will develop technical specifications for the Curlyleaf Pondweed treatment that includes treatment areas, materials, logistics, and timing of the applications. The technical specifications will clearly lay out the expected process for the application. Task 2c. Obtain required permits and review with the Minnesota DNR Once the technical specifications are completed, Wenck will complete the required permit process working closely with District and MNDNR staff. 3
Britta Belden Water Resources Project Manager Capitol Region Watershed District 8/29/2019 Task 2d. Public Meetings Wenck will prepare for and attend two public meetings to support District staff in delivering the results of the herbicide application. Wenck will work closely with District staff to develop appropriate content and materials for the meetings. Task 2e. Develop an RFQ for the herbicide application and provide bidding assistance Wenck will develop a Request for Quotes for the Curly-leaf pondweed application that includes all necessary contract requirements, experience, access, technical specifications. Wenck will administer the process including sending out quotes, managing questions, opening and summarizing quotes and any other necessary tasks to obtain competitive quotes. Task 2f. Provide herbicide application oversight and monitoring Wenck will provide oversight of the application to ensure the contractor meets the technical specifications of the application. Wenck will be onsite prior to the start of the application to ensure the approach and dose are consistent with agreed upon application rates. Water quality sampling for herbicide concentrations in the lake are not typically completed but may be useful for the District to evaluate effectiveness. Wenck staff will be available to assist CRWD staff in the collection of these samples. Deliverables: The following deliverables will be provided at completion of this task. • • •
A final approach for the treatment of curly-leaf pondweed including application areas and cost estimates An RFQ package including technical specifications and required permits Final documentation of the application including treated areas, dose, water temperature, and other relevant data
Schedule: Table 2. CLP RFQ and Implementation schedule assuming a start date of September 15, 2019. Activity Completion Date Develop alternatives, strategies and costs November 15, 2019 Meeting 1 December 1 to 15, 2019 Develop technical specifications January 30, 2020 Develop draft permit January 30, 2020 Develop RFQ package January 30, 2020 Request Quotes February 15, 2020 Select contractor February 28, 2020 Implement herbicide application April/May 2020 Provide final documentation of application June 2020
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Britta Belden Water Resources Project Manager Capitol Region Watershed District 8/29/2019 OBJECTIVE 2. Develop Fisheries Management Plan Task 3. Develop Como Lake Fisheries Management Plan Task 3a. Review previous reports, surveys, and geospatial data. This task starts with review of previous documents relating to management of fish in Como lake. It also includes retrieval of historical fisheries lake survey, water quality data, and geospatial information via online access portals. This task also includes some literature review for managing fisheries in shallow, urban lakes with multiple desired uses. Task 3b. Summary of current fish community, management strategy, and data gaps A synthesis of information collected in tasks 3a will be used to summarize the current state of fish populations within Como lake. The current management strategy will be noted along with its justification (s) and goal(s). Relevant data gaps will be identified. Task 3c. Identify applicable fish monitoring and management methods including feasibility and cost This task will filter the fisheries management options based on the goals identified in the lake management plan. Management actions deemed feasible will then be developed further for implementation in Como lake and rough costs per unit area or effort will be estimated. Response variables necessary to gauge performance of each management method will also be identified. Approaches for monitoring of fish populations will be reviewed to assess necessary data versus the potential impact on the fishery. Alternative management methods (beyond scope of current MNDNR management plan) that could be employed to manage fish in Como lake will be identified and merits/issues of each method defined. Information from task 4a-4b will be used to decide which methods have potential for implementation into a Como lake fish management program. Task 3d. Construct management decision matrix A decision matrix will be constructed to provide a framework for guiding adaptive fisheries management based on monitoring data and the feasible management options identified in task 4c. For example: if Common carp are discovered to be (or become) denser than 87 lbs/acre in Como lake, then carp specific management will be initiated. Task 3e. Staff and Agency Meetings Wenck will conduct a series of meetings with District and Agency staff to facilitate the development of these plans. These meetings will facilitate a discussion about and definition of long-term goals and appropriate management actions for vegetation and fisheries management in Como lake. Task 3f. Develop long-term Como Lake fisheries management plan Based on the objectives and management options developed earlier, Wenck will develop a longterm adaptive monitoring and management plan for Como Lake. The plan will include management approaches for maintaining a balanced fishery to protect water quality, invasive 5
Britta Belden Water Resources Project Manager Capitol Region Watershed District 8/29/2019 fish management such as carp, management to support the Fishing in the Neighborhood program, and other approaches to achieve established goals. The fisheries management plan will include a matrix of management practices that can be used adaptively depending on cyclical monitoring results. Further, methods for monitoring fish populations over time will be defined specifically for Como lake based. Selected methods and their schedules will be designed to balance data needs with their negative effects on fish populations. For example: gill netting is a standard method for assessing relative abundance of fish but is associated with near 100% mortality of sampled fishes, thus should be used sparingly. Deliverables: The following deliverables will be provided: • Summary of issues, data gaps, and objectives • Summary of feasible management options including rough cost estimates • Attendance and presentations at 2 Staff/Agency meetings and 1 Board meeting (combined with aquatic vegetation meeting) • Draft Lake Como Fisheries Management Plan • Final Lake Como Fisheries Management Plan Schedule: Table 3. Proposed Fisheries Management Plan schedule assuming a start date of September 15, 2019. Activity Completion Date Collect, review and summarize fish data January 15, 2020 Define management options February 1, 2020 Staff/Agency Meeting 1 February 1 to 15, 2020 Refine management options and develop cost estimates March 15, 2020 Construct management decision matrix March 15, 2020 Staff/Agency Meeting 2 March 15 to 30, 2020 Develop draft Management Plans April 30, 2020 Final Management Plans May 15, 2020 CRWD Board Meetings (if necessary; combined with vegetation) May 2020 Budget Wenck proposes the following budget (Table 1). Wenck proposes to complete the work on a time and materials basis not to exceed the budget without written consent from the District.
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Britta Belden Water Resources Project Manager Capitol Region Watershed District 8/29/2019
Table 4. Proposed budget. Task 1 1a 1b 1c 1d 1e 1f
Description Develop Long-term Aqautic Vegetation Management Plan Review data and previous reports Define current issues and data gaps
Bischoff Wilkinson Claus Kaczmarek Nalven/Olson Shoemaker 198 120 120 130 108 198 Labor 6 3 12 12 28 13
Define feasible management methods, response variables, and cost estimate Construct management decision matrix Develop long-term Aqautic Vegetation Management Plan Prepare for and attend 1 Board meeting and 2 Staff/Agenct meetings
2 2a 2b 2c 2d 2e 2f
Implement CLP treatment in Spring of 2020 Develop application alternatives, strategy and cost estimates Develop Technical Specifications Obtain required permits and review with MNDNR Public meetings (2 meetings) Develop RFQ and provide bidding assitance Herbicide treatment oversight and monitoring
6 2 2 6 2 4
3 3a 3b 3c 3d 3e 3f
Develop Long-term Fisheries Management Plan Review previous reports, surveys, and GIS data Summary of current fish community, management strategy, and data gaps Define feasible management methods, response variables, and estimate costs Construct management decision matrix Staff and Agency meeting Develop long-term Fisheries Vegetation Management Plan
1 1 1 2 9 8 118
7
12 6 12 5
2
8 8 6 16 6
4 2 12 6 20 5
2
6
8 4 12 12 9 32 79
85
1
2
Total
$1,620 $810 $5,112 $3,744 $9,342 $3,954
$1,620 $810 $5,112 $3,744 $9,342 $3,954 $24,582 $2,840 $1,662 $1,224 $1,188 $2,730 $2,862 $12,506
4 1 1
1
2 4
1 1
$2,840 $1,662 $1,224 $1,188 $2,730 $2,862
8 4 2 4
1
$1,590 $678 $2,502 $2,268 $3,078 $6,054
83
5
4
Direct
$100
Total
$1,690 $678 $2,502 $2,268 $3,078 $6,054 $16,270 $53,358
Britta Belden Water Resources Project Manager Capitol Region Watershed District 8/29/2019
Thanks for the opportunity On behalf of the 250+ employee-owners of Wenck, let us know if you need additional information about our qualifications. Wenck greatly appreciates assisting the CRWD and strives to ensure exceptional outcomes for your projects. Mr. Bischoff can be reached at 763-252-6829 or jbischoff@wenck.com if you have any further questions. Sincerely,
Joe Bischoff, Principal Wenck Associates, Inc.
Todd Shoemaker, PE (MN, IA), CFM, Principal Wenck Associates, Inc.
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DATE: TO: FROM: RE:
August 29, 2019 CRWD Board of Managers and Staff Mark Doneux, Administrator August 2019 Administratorâ&#x20AC;&#x2122;s Report
1) Administrator Approved or Executed Agreements a) Stewardship Grant Agreement with Kristine Grill for BMP project for an amount not to exceed $1,638. b) Stewardship Grant Agreement with Dan Zielske for BMP project for an amount not to exceed $504 c) Stewardship Grant Agreement with Jacques Finlay and Sarah Hobbie for BMP project for an amount not to exceed $504. 2) Board Approved Agreements a) Consultant Services Agreement Amendment with Outdoor Lab for Green Line BMP Maintenance for an amount not to exceed $25,700. b) Stormwater BMP Water Quality Capital Improvement Project Grant Agreement for Springboard for the Arts for an amount not to exceed $117,000. c) Trout Brook Storm Sewer Interceptor 5-year Inspection Services with Barr Engineering for an amount exceed $85,680. d) Consultant Services Agreement with LimnoTech for Como Lake Alum Treatment for an amount not to exceed $33,710. 3) General Updates
4) Upcoming CRWD events and meetings a) Wednesday, September 11, 2019 CAC Meeting, 7:00 PM b) Wednesday, September 18, 2019 Board Meeting, 6:00 PM
W:\04 Board of Managers\Correspondence\Administrator's Report 2019\Administrator's Report 8-2-19.docx
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