Community Advisory Committee 7:00 PM, Wednesday, August 11, 2021 – Held Electronically Until further notice Community Advisory Committee meetings will only be available via telephone and/or the webbased application Go To Meeting. You will not be able to attend meetings in person. You can join the meeting electronically by clinking on this link https://global.gotomeeting.com/join/803170245 and following the directions or dial in using your phone: +1 (872) 240-3212 Access Code: Access Code: 803-170-245 Please visit www.capitolregionwd.org to get additional CRWD COVID-19 information. Agenda
Materials Enclosed
7:00
I)
Welcome, Announcements, Updates, and Introductions
7:05
II)
Public Comment for Issues Not on the Agenda (3 minutes per person)
7:08
III)
Approval of the Agenda
7:09
IV)
Approval of Minutes A) Approval of the July 14, 2021 Minutes
7:10
V)
District Initiatives for Review, Comment and Recommendations A) Preliminary 2022 Budget and Levy (Doneux)
7:50
VI)
CAC Initiatives A) Watershed Steward Awards Program Update (Bromelkamp) B) CAC Tour Update (Doneux) C) Return to In-Person Meetings (Willems/Soderholm)
8:00
VII)
Project and Program Updates A) Communication & Engagement Upcoming Events (Schwantes) B) Partner Grants Annual Program Update (Schwantes) C) Request for Qualifications for Creative & Information Services (Bromelkamp)
8:50
VIII) CAC Observer Update
8:55
IX)
9:00
X)
Discussion A) New & Old Issues B) CAC Observer for August 18, 2021 and September 1, 2021 Board of Managers Meeting Adjourn
Our mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
Community Advisory Committee Meeting Wednesday, July 14, 2021, 7:00 p.m. CAC Members Present: Gwen Willems, remote Bob Simonet, remote Pat Cavanaugh, remote Mary Lilly, remote Richard Weil, remote Andrew Montain, remote Cheryl Braun, remote Nicole Soderholm, remote Michael MacDonald, remote
Others Present: Mark Doneux, CRWD Joe Collins, CRWD Board Manager Lindsay Schwantes, CRWD, remote
CAC Members Absent: Tom Elko, excused David Arbeit, excused Michelle Ulrich, excused Devin Driscoll, excused Steve Duerre, excused Lauren Wheeler, excused I. Welcome, Announcements, and Updates Ms. Soderholm opened the meeting at 7:00 p.m. by videoconference. Ms. Soderholm asked for any announcements or updates. II. Public Comment for Issues Not on the Agenda None
“Our mission is to protect, manage, and improve the water resources of the Capitol Region Watershed District.” 1
III. Approval of Agenda Ms. Soderholm recommended a change to the agenda by moving Lindsay Schwantes’ agenda items to be presented after the approval of the minutes. CAC 21-021 Motion: To approve the CAC June 9, 2021, agenda. MacDonald/Soderholm Unanimously approved. IV. Approval of Minutes A. June 9 , CAC Meeting Minutes CAC 21-022 Motion: To approve the June 9, 2021, CAC Meeting Minutes. Montain/Braun Unanimously approved. V. District Initiatives for Review, Comment and Recommendations A) COVID-19 Update (Doneux) Administrator Doneux provided an update on the CRWD COVID-19 preparedness response plan. The District adopted the recommendation that unvaccinated people wear masks. The Board met in-person on July 7th and will meet in-person indefinitely. Staff will be back full time in the building on September 7th. Shortly afterwards the hope is to open the building to the public. Administrator Doneux recommended that members discuss how CAC meetings will be conducted moving forward. Ms. Cavanaugh suggested the CAC go back to in-person meetings. Ms. Lilly and Ms. Willems concurred with her suggestion. Ms. Willems recommended keeping virtual as an option if/when there’s severe weather. Discussion Occurred. The group agreed to add this topic to next month’s CAC agenda. The CAC thanked Administrator Doneux for his update. B) 2022 Budget Update (Doneux) Administrator Doneux reviewed that the Finance Committee of the Board met on June 9th to review the proposed 2022 budget and levy. The Board of Managers reviewed and discussed the 2022 budget and levy at the June 16th and July 7th Board meetings. Administrator Doneux made note of the following changes made to the 2022 budget and levy: 1) Detailed budget worksheets were developed for each project. Several project budgets increased after the development of detailed budgets, while some decreased. These changes, in total, resulted in a net decrease in the overall budget by $283,570. “Our mission is to protect, manage, and improve the water resources of the Capitol Region Watershed District.” 2
2) The 2007A Bond Repayment of $750,000 was removed from the 2022 budget. 3) Estimated 2021 expenses were adjusted based on the June 2021 Budget Report. 4) The overall tax levy was increased to 3.94% to ensure compliance with Fund Balance Policy. Administrator Doneux provided next steps and asked for questions. There were no additional questions. The CAC thanked Administrator Doneux for his presentation. VI. CAC Initiatives A) CAC Annual Tour Administrator Doneux confirmed the tour date, September 8, 2021, at 5pm. The CAC agreed on September 8, 2021, at 5:00pm. Discussion occurred. The tour agenda and concrete plans will be updated and communicated to CAC members. B) CAC Engagement and Recruiting at National Night Out Ms. Schwantes provided an update on Community Events and National Night Out. Ms. Schwantes mentioned that she is pulling together resources in the case that members would like to bring CAC materials to theses events. VII. Project and Program Updates A) Community & Engagement (C&E) Upcoming events Ms. Schwantes provided an update on upcoming C & E events. Ms. Schwantes mentioned that she would like volunteers to join at some of the events. Ms. Lilly mentioned that she signed up for an event and requested more information about the plan for the event. Ms. Schwantes replied that she will send an email with more details. VIII. CAC Observer Update CAC Observer Andrew Montain provided a summary update for the June 16, 2021, Board Meeting. CAC Observer Mr. Simonet provided a summary update for the July 7, 2021, Board Meeting. IX. Discussion A. New & Old Issues Ms. Cavanaugh asked how District Rules apply to a Land Bridge. Discussion occurred. B. CAC Observer for July 21, 2021, and August 4, 2021, Board of Managers Meetings. “Our mission is to protect, manage, and improve the water resources of the Capitol Region Watershed District.” 3
Ms. Cavanaugh volunteered for the August 4th meeting. X. Adjourn CAC 21-023 Motion: To adjourn the July 14, 2021, CAC Meeting. Willems/MacDonald Unanimously approved. The meeting was adjourned at 8:56 p.m. Respectfully submitted, Belinda Gardner W:\05 Citizen Advisory Committee\Minutes\2020\July 14, 2021.doc
“Our mission is to protect, manage, and improve the water resources of the Capitol Region Watershed District.” 4
August 11, 2021 Review and Comment Preliminary 2022 Budget and Levy (Doneux)
DATE: TO: FROM: RE:
July 26, 2021 Community Advisory Committee Mark Doneux, Administrator Preliminary 2022 Budget and Levy for Public Comment
Background The Finance Committee of the Board met on June 9th to review the proposed 2022 budget and levy. The Board of Managers reviewed and discussed the 2022 budget and levy at the June 16th and July 7th Board meetings. At the July 21st Board meeting, the Board approved a Preliminary Budget and Levy for public comment and set the public hearing for 6:00 PM on August 18th. Issues The Board of Managers must establish a plan of work for the upcoming year, establish a budget based upon the work plan, and establish a levy for the budget. Staff will review the draft budget with the Community Advisory Committee. We will also review the expenditure, revenue and levy summary. The 2022 Budget (also referred to as work plan) and the Expenditure, Revenue and Levy Summary are included with this memo. Noteworthy changes in the preliminary 2022 budget and levy from the July 14th CAC meeting include: 1) Detailed budget worksheets were developed for each project. A number of project budgets increased after the development of detailed budgets, while some decreased. These changes, in total, resulted in a net decrease in the overall budget by $283,570. 2) The 2007A Bond Repayment of $750,000 was removed from the 2022 budget. 3) Estimated 2021 expenses were adjusted based on the June 2021 Budget Report. 4) The overall tax levy was increased to 6.00% to ensure compliance with our Fund Balance Policy The public hearing is set for 6:00 PM on August 18, 2020. The Board must approve a Preliminary budget and levy at its September 1st meeting. Request Action Provide review and comments on Preliminary 2022 budget and levy. enc:
Preliminary 2022 Budget Expenditure, Revenue and Levy Summary
W:\02 Budget and Finance\Budget - 2022\CAC Memo Prelim 2022 Budget & Levy for Public Comment 7-26-21.docx
Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
MEMORANDUM DATE:
July 26, 2021
TO:
Partners, Community Members and Interested Parties
FROM:
Mark Doneux, Administrator
RE:
Proposed Preliminary Capitol Region Watershed District 2022 Budget and Levy
Enclosed for your information is the proposed Preliminary 2022 Budget and Levy for the Capitol Region Watershed District. We are accepting written comments on our Preliminary 2022 Budget and Levy through August 20th. Our Public Hearing for our Budget and Levy is set for August 18th at 6:00 PM at the offices of the District, at 595 Aldine Street, St. Paul. It is anticipated that the CRWD Board of Managers, at their September 1, 2021, meeting, will adopt the Preliminary 2022 budget and levy. If you have any questions comments, please feel free to contact me at mdoneux@capitolregionwd.org. My direct phone number is 651.440.9390.
enc:
Proposed Preliminary 2022 Budget and Levy
2022 Capitol Region Watershed Preliminary Budget Fund # Fund Name
101
Administration
Project #
101-22970 101-22980 101-22985 101-22975 101-22976 101-22978 101-22890 101-22895
WMP Ref.
A B C E E F G H
Lead Div Project Name
ADM ADM ADM ADM ADM ADM PPG ADM
General Administration Community Advisory Committee External Funding Opportunies 595 Aldine Operations 1736 Thomas Operations MAWD Safety Program Diversity and Inclusion Program Administrative Allocation*
208
210
211
220
222
Regulatory Program
Grants Program
Monitoring, Assessment and Research
Communications and Engagement
Facility Management Program
July 26, 2021
Priority / Comment
2022 Project Budget
Project Description
ADMINISTRATION Critical Critical Critical Critical Critical Important Critical Critical
General Admin. of Operations for CRWD Support Citizen Adviosry Committee Identify and Pursue External Funding Opportunities General Operations for 595 Aldine General Operations for 1736 Thomas Provide support to MAWD Provide Safety Training, Equipment and Updates Provide for the Diversity and Inclusion Efforts at the District
Ongoing
Annual Cost Allocation to Project and Programs
Date Printed
$
788,200 10,000 5,000 150,000 75,800 5,000 42,050 19,800 Total Administrative Costs 1,095,850 (270,300) Net Administrative Costs $
PROGRAMS
208-22000 208-22102 208-22103 208-22104 208-22105 208-22107 208-22109 208-22111
A B C D E H J K
REG REG REG REG REG REG REG REG
General Permitting Implementation Coordinated Erosion and Sediment Control Permittee Post Construction BMP Inspections Engagement Activities with Permittees Rules Evaluation and Update Illicit Discharge Detection and Elimination Industrial Stormwater Permitee Coordination Water Reuse Policy Support
Critical Critical Critical Important Critical Important Important Critical
Continue Implementing District Permit Program Coordinate Erosion and Sediment Control Inspections with Partners Inspect completed permit projects for compliance and maintenance Engagement Activities with permitees, developers, engineers and applicants Evaluate and consider updates to Rules Implement IDDE Program Support and Coordinate with ISW Permittees Support the advancement of SW Reuse through Policy Initiatives
$
241,360 169,550 115,400 7,820 18,700 22,650 5,160 6,050
210-22143 210-22152 210-22153 210-22150 210-22155 210-22xxx 210-22160 210-22xxx
A B C E F G H I
PPG PPG PPG PPG PPG PPG PPG PPG
Stewardship Grants Stewardship Grant Outreach Grant Project Inspection and Maintenance ROW Projects-Boulevard Rain Gardens Well Sealing Grants Targeted Site Investigations Large Scale Site Planning Grants WaterCorps Position
Critical Important Important Important Beneficial Critical Important Beneficial
Administer, promote, and outreach on Stewardship Grants Provide outreach for Stewardship Grant Program Assist grantee's with inspection and maintenance support Provide Grants to Partners and Residnets for Blvd Rain Gardens Provide grant reimbursement for well sealing Site Investigations for High Potential Projects Provide grant reimbursement for large-scale planning projects Provide practical Watershed Mgt experience to HS Students
$
511,050 45,520 79,520 57,820 17,990 43,640 52,540 40,350
211-21200 211-21205 211-21230 211-21220 211-21215 211-21221 211-21225 211-21228 211-21235
A B C D E F G H I
MRM MRM MRM MRM MRM MRM MRM MRM MRM
Stormwater Monitoring & Data Collection Lake Monitoring & Data Collection BMP Performance Monitoring Monitoring Database and Reporting Tool Wetland Biological Integrity Monitoring Monitoring Trend Analysis and Reporting for the Citizen Science Monitoring Program Research Program Emerging Contaminents and Water Quality
Critical Critical Critical Critical Important Important Important Important Important
Monitoring of stormwater baseline, water level and rain gauge sites Monitor lakes for chemical, biological and qualitative parameters Monitor BMP sites for performance Long term monitoring database for effective data management Monitor wetlands for IBI, water quality and data analysis Conduct trend analysis with reporting for the general public Train and support citizens interested in monitoring Develop and implement or support comprehensive stormwater research Review and assess emerging contaminents
$
220-22250 220-22252 220-22255 220-22260 220-22270 220-22271 220-22265 220-22267 220-22275 220-22285 220-22262 220-22279 220-22278 220-22280
A B C D E F G H I J K L M N
CE CE CE CE CE CE CE CE CE CE CE CE CE CE
General Communications and Engagement Project Communications Clean Streets Maintenance Workshops for Clean Water Digital Communications Volunteer Programs Sponsorships Partnerships Events Awards Program Youth Outreach Programs Partner Grant Program Public Art Program 595 Aldine Communications and Engagement
Critical Critical Important Critical Critical Important Important Critical Important Beneficial Important Important Important Important
Provide general Communications and Engagement for the District Provide for project specific Communications Implement Adopt a Drain and other resident led clean street initiaties Provide workshops for municipal and agency staff Maintain and provide content for CRWD digital communciations Implement Master Water Stewards and other volunteer programs Sponsor and support partner organizations Foster relationships with existing and new partners Support Community and CRWD-sponsored events and activities Support CRWD Recognition Program Develop and Implement Outreach Prgramming to District Youth Provide grants to community organziations to raise awareness of local water resources Support Watershed Artist in Residence program Provide for Education and Outreach at 595 Aldine
$
222-22305 222-22310 222-22315 222-22303
A B C E
PPG PPG PPG PPG
Inspect, maintain and repair District-Owned Facilities Inspect, maintain and repair facilities with shared maintenance responsbilities Provide maintenance support of partner owned facilities Update and maintain District's BMP Database
$
District-Owned Facility Management Shared Ownership Facility Management Partner Owned Facilities BMP Database
Critical Critical Critical Critical
Administrative Allocation
PROGRAMS TOTAL
Page 1
2022 Fund Total
448,430 116,900 182,630 27,280 14,810 20,250 9,500 47,300 24,450 216,600 23,300 39,500 14,960 70,090 27,050 29,840 14,430 21,920 13,840 20,960 171,710 44,740 43,900 293,890 50,320 135,140 31,650
825,550
$
587,110
$
848,430
$
891,550
$
752,840
$ $
511,000 178,398
$
3,769,328
2022 Capitol Region Watershed Preliminary Budget Fund # Fund Name
302
305
310
Groundwater Projects
Como Lake Subwatershed
Lake McCarron's Subwatershed
313
Loeb Lake Subwatershed
315
Trout Brook Subwatershed
317
Crosby Lake Subwatershed
325
Wetland, Stream, and Ecosystem Restoration
331
332 333
375
Mississippi River Gorge Subwatershed Mississippi River Confluence Subwatershed Mississippi River Downtown Subwatershed Watershed Wide Planning, Assessment and Implementation
Lead Div Project Name
Project #
WMP Ref.
302-22xxx
A
PPG Groundwater Springs and Seeps Study
305-16420 305-22423 305-22424 305-22425 305-22427 305-22430 305-22434 305-22436 305-22440 305-22xxx
A B C D E F H I P X
MRM MRM MRM MRM MRM MRM MRM REG PPG MRM
310-21476 310-21480 310-21470 310-21479
B C D F
MRM MRM MRM MRM
313-11513
D
MRM Loeb Lake Stormwater Pond Improvements
315-22570 315-21554 315-14552
B C E
325-21605 325-21610 325-21615
A E G
Priority / Comment
PROJECTS
2022 Project Budget
Investiage and document known springs and seeps
$
15,050
Como Lake Water Quality Model AIS Management Como Lake Aquatic Plant Management Como Lake Fisheries Management Shoreline Management Street Sweeping Program Water-based Recreation Management Como Subwatershed Infrastructure Mgt Future stormwater management planning Como Lake Trash Management
Critical Critical Critical Important Important Important Beneficial Important Important Beneficial
Update the Water Quality Model for Como Lake Manage AIS in Como Lake Management of Nusiance Aquatic Plants Support and collaborate on establishing and maintaining a balanced fishery Develop and implement a shoreline management program Develop and implement a street sweeping program Support partners efforts to maintain water-based recreation Work with partners to improve O&M of drainage infrastructure Identify and study potential opportunities for implementation of stormwater BMPs Accelerated Trash Mgt around Como Lake
$
60,000 19,220 23,910 39,810 39,810 19,970 82,710 44,230 21,520 19,000
Villa Park Wetland System Evaluation Watershed Hydraulic and Hydrolgic Modeling Lake Vegetation and AIS Management Lake McCarrons Shoreline
Important Important Important Critical
Evaluate the Villa Park Wetland System Conduct Flood Risk Assessment Modeling of Watershed Manage Nuisance and Invasive Aquatic Plants Implement Shoreline Improvements
Important
Investigate improvements to Loeb Lake Stormwater Pond
Important Critical Important
Highland Ravine BMP Maintenance
Critical
REG Phalen Creek Daylighting Feasibility Study PPG Willow Reserve Signage and Access PPG Wetland Restoration Planning
Critical Important Important
331-18622 330-20624
Project Description
Date Printed
Important
PPG NPDES MS4 Stormwater Program PPG TBI Model Update PPG TBI Easement Verification & Documentation
317-20631
July 26, 2021
Ford Site Planning Green Line BMP Maintenance
$
21,050 10,450 353,250 73,050
Implement MS4 SWPP Complete update and calibration of TBI H/H Model Conduct TBI easement verification, acquisition and documentation work
-
Maintain Gully Stabilization BMPs Conduct Feasibility Study for the Daylighting of Phalen Creek Develop and Install Signage and Access for the Wilow Reserve Develop Wetland Restoration and Management Plan
26,840 36,430 14,750 84,840
$
47,820 30,900 73,140 -
Provide Design and Planning Assistance for Former Ford Site Inspect and maintain the Green Line BMPs
332-18622 332-18623
B C
MRM Ford Site Stormwater Planning MRM Ford Site - Area C
Critical Critical
Provide design and Planning Assistance for the Ford Site Provide Plan Review and Comments on the Ford Site Area C
$
2,820 13,410
333-22xxx 333-22xxx
A B
PPG Sear Redevelopment Site PPG Swede Hollow Feasibility Study
Important CIP
Support water features on Sears Redevelopment Site Conduct Feasibility Study to explore stormwater mgt options
$
55,800 32,060
375-21658 375-22xxx 375-22xxx 375-21651 375-21652 370-21656
B-1 B-2 C D E K
MRM PPG PPG PPG PPG MRM
Important Beneficial Important Important Important Important
Support the City of St. Paul with feasibility and planning studies for RLC Support the City of St. Paul with feasibility and planning studies for River Balcony Conduct Biennial Review of the WMP Provide review and comments on partner agency plan reviews Manage and update District GIS Resources Work with partners to develop watershed specific chloride management plan
Great River Passage-River Learning Center Great River Passage - River Balcony WMP Biennial Review Partner Agency Plan Review GIS Program District Chloride Assessment and Prevention Plan
Administrative Allocation
PROJECTS TOTAL
Page 2
74,190 23,320 7,060 13,340 29,900 60,590
2022 Fund Total
$
15,050
$
370,180
$
162,860
$
21,050
$
436,750
$
$
-
151,860
$
-
$
16,230
$
87,860
$ $
211,140 91,902
$
1,564,882
2022 Capitol Region Watershed Preliminary Budget Fund # Fund Name
Project #
WMP Ref.
Lead Div Project Name
July 26, 2021
Priority / Comment
Date Printed
2022 Project Budget
Project Description
2022 Fund Total
CAPITAL IMPROVEMENT PROJECTS 402
Groundwater Projects
405
Como Lake BMP's
410
Lake McCarron's BMP's
413
Loeb Lake BMP's
405-21711 405-22712 XXX-XXXXX XXX-XXXXX 415-20820
415
Trout Brook BMP's
417
Crosby Lake BMP's XXX-XXXXX
425
Wetland, Stream, and Ecosystem Restoration
431
Mississippi River Gorge Subwatershed BMPs
431-16886
432
Mississippi River Confluence Subwatershed BMPs
433
475
Mississippi River Downtown Subwatershed BMPs Watershed Wide Capitol Improvement Projects
K O
F
MRM Como Pavillion BMPs MRM Como Subwatershed Infrastructure Mgt
Important Important
Vacant
-
Vacant
-
PPG TBI Repair - Station 28+65 to 50+72
Critical
640,950
Engineering Design and Construction for next segment of TBI Repairs
Vacant
D
PPG Lauderdale Stormwater Pond Project
432-20891 432-16853
B E
MRM Ford Site MRM Victoria Park
433-20892 433-19890
E F
PPG Science Museum of Minnesota PPG Midway Peace Park
470-14960 Q ADM Debt and Loan Service 475-22xxx Various ADM Future CIPs (2022 - 400's) 475-22xxx L ADM Thomas Building Capital Maintenance
BUDGET SUMMARY
$
-
302,410
$
-
$
-
$ $
640,950 -
-
Critical Critical Critical Important Important Critical Critical Critical
$
Design and Construct Improvements to Seminary Pond
$
Support the construction of water features on the Ford Site Support water features at Victoria Park
Annual Payments for bonds and loans Consolidated Future CIPs from all 400's Conduct Capital Maintenance Improvements on Thomas Bldg
15,640 414,100 155,640 251,540 300,640
Support design of Science Musem Water Management Features Support for Green Infrastructure at Midway Peace Park
CAPITOL IMPROVEMENT PROGRAM TOTAL
$
934,454 745,463 650,000
$
-
$
15,640
$
569,740
$
552,180
$
2,329,917
$
4,410,837 2022 Fund Total
Fund
ADMINISTRATION PROGRAMS PROJECTS
$ $ $
825,550 3,769,328 1,564,882
$
6,159,760
CAPITOL IMPROVEMENT PROGRAM
$
4,410,837
TOTAL 2021 BUDGET
$ 10,570,597
OPERATIONS TOTAL
* Administrative Allocation = Within General Administration (101-2197) 90% of Operating costs + 50% of Contractual costs + 90% of Equipment/Supplies are charged back to Programs (66%) and Projects (34%) on a prorated basis
Update Notes March 3, 2021 April 7, 2021 June 9, 2021 June 16, 2021 July 7, 2021 July 21, 2021 August 4, 2021 August 11, 2021 August 18, 2021 September 1, 2021 December 1, 2021 December 15, 2021
195,360 107,050
Plan, design and construct BMPs in around the Como Pavillion Support Legacy infrastructure improvements within Como Subwatershed
$
Board Meeting - 2021 Budget Update and Overview of Watershed Management Plan Board Meeting - CRWD Division Updates and Overview Finance Committee of the Board met to review and discuss draft 2022 Budget Board Meeting - Review and discussion of 2022 Budget and Financing Board Workshop - Review and discussion of 2022 Budget and Financing Board Meeting - Review and discussion of 2022 Budget and Financing, possibly authorize Public Comment Draft Budget, set public hearing Regular Board Meeting - Authorize Public Comment Draft Budget, set public hearing (if not approved at July 21st Board Meeting) Community Advisory Committee meeting - presentation, review and comment on Budget Public Hearing on 2022 Budget and Levy Board Adopts Preliminary Budget and Levy Discussion and Review of Final Budget Amendments Board Adopts Final Budget and Levy
Page 3
2022 CRWD Expenditure, Revenue and Levy Summary 7/15/2021 Operations and Capital
OPERATIONS
2020 Actual
2021 Adopted
Tax Levy Intergovernmental (MVHC) Fees Interest Income Other Total
$
4,695,669
$
$
36,500 10,724 39,611 4,782,504
Expenditures
Administration Programs Projects Total
$ $ $ $
Fund Balance
Beginning Balance
Revenue
OPERATIONS
(1)
CAPITAL
Revenue
Expenditures
Fund Balance (unencumbered)
$
$
5,037,353 45,000 24,000 1,000 268,700 5,376,053
799,100 3,626,434 942,786 5,368,320
$ $ $ $
799,100 2,340,000 700,000 3,839,100
$ $ $ $
825,550 3,769,328 1,564,882 6,159,760
2,723,725
$
2,930,932
$
3,918,503 50% 3,134,796 ok 3,079,880 54,916 102%
$
907,812 2,017,930 816,943 3,742,685
$ $ $ $
$
1,891,113
$
Ending Balance
$
Fund Balance Policy Amount Difference % of Policy CAPITAL
$ $
2,930,932 $ ok 1,871,343 $ 1,059,590 $ 157% 2020 Actual
Property Tax Levy Intergovernmental (MVHC) Other Villa Park Wetland Partner Funding (3) Parkview Partner Revenue Como Subwater 7 Partner Funding (8) Other - Clean Water Grant (9) Targeted Watershed Program Grant Stormwater Impact Fund Interest Income Debt Levy + Bond Proceeds Total
$
2,143,625 $ not ok 2,684,160 $ (540,535) $ 80% 2021 Adopted
$3,484,344 $1,515,718 $70,689
2022 Proposed
4,657,176 44,495 24,000 1,000 100,000 4,826,671
4,752,220 15,000 20,000 1,000 4,788,220
(1)
2021 Estimated $
3,918,503 $ ok 1,919,550 $ 1,998,953 $ 204% 2021 Estimated
2022 Proposed
$3,525,479
$3,454,969
$3,737,008
$58,000
$95,000
$187,100
$150,000
$19,694 $
Capital Improvement Program
5,090,445
$
4,391,848
$125,000
$125,000
$15,000
$15,000
$15,000
3,873,479
$
3,689,969
$
3,939,108
4,035,744
$
3,857,885
$
4,410,837
$
3,857,885
$
4,410,837
Total
$
4,391,848
$
4,035,744
Beginning Balance Revenue less expenditures
$ $
4,949,917 698,597
$ $
4,949,916 $ (162,265) $
5,648,514 $ (167,916) $
5,480,598 (471,729)
Ending Balance
$
5,648,514
$
4,787,651
5,480,598
5,008,869
Fund Balance Policy Amount Difference % of Policy
Oper
#VALUE! #VALUE!
$
$2,000,000 $3,480,598 274%
$
$2,000,000 $3,008,869 250%
7/26/20213:20 PM
2022 CRWD Expenditure, Revenue and Levy Summary 07/15/21 Combined Operations and CIP
Combined Operations and CIP Budget 2020 Actual 2021 Adopted ## Revenues ###
## Expenditures of Budget ### ok ## Fund Balance
Property Tax Levy (1) $ Bond Proceeds Partner Funding Met Council Intergovernmental Fees Other Other - Clean Water Interest Income Fund Balance Total $
8,180,013 -
Administration $ Programs Projects Capital Improvement Total $
907,812 2,017,930 816,943 4,391,848 8,134,533
$
Beginning Balance
$
Ending Balance (2)
$
8,774,361 -
$
$
8,517,145
$
9,315,161
$ $ $ $
799,100 2,340,000 700,000 3,857,885 7,696,985
$ $ $
$
799,100 3,626,434 942,786 4,035,744 9,404,064
$
825,550 3,769,328 1,564,882 4,410,837 10,570,597
6,841,030
$
7,673,641
$
8,579,446
$
9,399,101
$
8,579,446
$
6,931,276
$
9,399,101
$
8,143,665
$
2020 Actual 4,695,669 3,483,526
$
8,112,145
2022 Proposed
8,277,699 208,000 15,000 20,000 125,000 16,000 8,661,699
1,515,718 36,500 70,689 30,418 39,611 9,872,949
$
2021 Estimated
45,000 24,000 195,000 125,000 16,000
45,000 24,000 455,800 16,000
## ###
TAX LEVY Operations Capital Improvement Total Difference from previous year % Change Historical Adopted Levy Increase Debt Levy General Levy Total Levy
$ $
2021 Adopted $ 4,752,220 3,525,479
8,179,195 $ 1,241,145 $ 17.89% 17.89% $ $ $
2021 Estimated $ 4,657,176 3,454,969
8,277,699 $ 98,504 $ 1.20% 1.20% 8,277,699 8,277,699
2022 Proposed $ 5,037,353 3,737,008
8,112,145 $ (165,554) $ -2.00% -2.00% $ $ $
8,774,361 496,662 6.00% 6.00% 900,000 7,874,361 8,774,361
7/26/20213:20 PM
August 11, 2021 VI. CAC Initiatives A) 2021 Watershed Steward Awards Program (Bromelkamp)
DATE: TO: FROM: RE:
August 11, 2021 Community Advisory Committee Jessica Bromelkamp, Communications & Engagement Division Manager 2021 Watershed Steward Awards Program
Background In 2014, the CAC developed the Watershed Steward Awards Program to honor individuals and organizations that exemplify watershed stewardship through activities or projects that demonstrate a commitment to CRWD’s mission to “protect, manage and improve water resources of Capitol Region Watershed District.” The categories include the Watershed Citizen, Watershed Partner, Watershed Outreach Program, Young Watershed Steward, Watershed Project, and Lifetime Stewardship Awards. An Awards Ceremony is planned for January 2022. Issues CRWD has recognized all nominees at the Awards Ceremony in year’s past. While it’s beneficial to broaden the list of partners we recognize, it makes nominating them in subsequent years and the notification process more challenging. Often, the email notifying partners they have been nominated is overlooked, making the phone call about the Award Committee’s selection more difficult. Staff recommend we only notify the 2021 winners to simplify this process and consider nominations for two consecutive years. Invitations will be sent to staff, Board, CAC, Ramsey County Commissioners, other elected officials, and the 2021 winners. 2021 CRWD Watershed Steward Award Program Timeline: Date August 11, 2021 September 15, 2021 September 15, 2021 November 12, 2021 November 17-24, 2021 December 8, 2021 December 15, 2021 December 16, 2021 January 12, 2022 January 20 or 26, 2022
Task CAC identifies two representatives for Awards Committee Staff, CAC, and Board begin program promotion Board receives update about revised selection/notification process Watershed Steward Awards nominations due Awards Committee meeting to select winners CAC approves joint-committee recommendations for winners Board reviews CAC recommendations for winners Send Awards Ceremony invitations RSVPs for the Award Ceremony due CRWD Watershed Steward Awards Ceremony
Request Action Promote and submit nominations for the 2021 Watershed Steward Awards Program by November 13. Identify CAC members to serve on the 2021 Watershed Steward Awards Program Committee. Enc: 2021 Watershed Steward Awards Program Guidelines "W:\05 Community Advisory Committee\Watershed Steward Awards Program\2021\Board and CAC Memos\2021 Watershed Steward Awards CAC Memo.docx"
Our mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
CRWD Watershed Steward Awards Program Guidelines The Watershed Steward Award Program honors individuals and organizations that exemplify watershed stewardship through activities or projects that demonstrate a commitment to CRWD’s mission to “protect, manage and improve water resources of Capitol Region Watershed District.” The awards are given annually through an open nomination process each fall. Nominees may be anyone who lives or works within CRWD’s boundaries. Award recipients are selected by a committee comprised of CRWD Board Managers, Community Advisory Committee (CAC) members, and staff. Final recommendations are approved by the CAC and shared with the Board in December. The Awards Ceremony is held in late January. Award Categories: • • • • • •
Watershed Citizen Award: Given to an individual who has demonstrated a personal commitment to engagement, project initiation or exceptional leadership that supports CRWD’s mission. Watershed Partner Award: Given to an organization that has demonstrated through its policies, practices or projects a commitment to CRWD’s mission by consistently implementing innovative stormwater management solutions. Watershed Outreach Program Award: Given to an organization that has demonstrated through its policies, practices or projects a commitment to CRWD’s mission by connecting residents to clean water practices through education, art and other means. Young Watershed Steward Award: Given to a young person or group of young people who have undertaken projects that exemplify a commitment to CRWD’s mission. Watershed Project Award: Given to an organization, group or individual for a project that demonstrates an innovative and effective solution for protecting, managing and improving water resources of CRWD. Lifetime Stewardship Award: Given to an individual who has, during their lifetime, played a significant leadership role in the stewardship of CRWD’s water resources.
The following guidelines apply: 1. 2. 3. 4.
Generally, no more than one award will be given annually in each category. Generally, no more than one award will be given to an organization each year. Awards will only be granted when eligible nominations are received. Awards will not be given to nominees that are simply complying with CRWD requirements unless an innovative technology or practice is demonstrated. 5. Current members of the CAC, Board or staff are not eligible to receive awards. 6. Award winners will receive an award that includes their name, CRWD’s logo and the award category. 1
The Award’s Committee will consider the following criteria when reviewing nominations. These criteria may not be applicable in every award category. • • • • • • • • • • •
Reaches new or underserved audiences Reaches unusually large groups Represents a new kind of business or organization Connects residents with CRWD in new and creative ways Develops or expands relationships with partners and the public Treats a large amount of stormwater runoff Leverages resources Uses resources and the budget efficiently Proactively partners with CRWD Demonstrates innovative practices or technologies Furthers the mission of CRWD in new or innovative ways
"W:\05 Community Advisory Committee\Watershed Steward Awards Program\2021\Nominations\2021 Watershed Steward Awards Program Guidelines.docx"
2
August 11, 2021 VI. CAC Initiatives B. CAC Tour Update (Doneux) DATE: TO: FROM: RE:
August 3, 2021 CRWD Community Advisory Committee (CAC) Forrest Kelley, Regulatory Division Manager CAC Tour Update
Background The CAC Tour is scheduled for September 8, 2021, from 5:00-8:00pm Issues CRWD staff have reviewd potential sites to visit for the annual CAC Tour, and provide the list below for review and discussion by the CAC. • • • • • •
Seminary Pond Flood Control and Water Qulaiy Imporvement Project Como Zoo and Golf Course Stormwater Improvement Practices Willow Reserve Habitat Restoration Project Wakan Tipi Center (If Active Construction) Springboard for the Arts Midway Peace Park
Staff will review and answer questions on the site specifics, and provide a draft itinerary and logistics prior to the September tour. Action Requested Provide discussion and input of 2021 CAC Tour Sites
W:\05 Community Advisory Committee\Scanned PDF CAC Packets\2021\August 11, 2021\2021-08-02 Tour Sites Memo.docx
Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
Upcoming Events in CRWD August, September & October Help represent CRWD at the following community events. You can sign-up to volunteer by clicking on the links below. Contact Lindsay Schwantes, Community Outreach Coordinator, with questions at lschwantes@capitolregionwd.org or (651) 485-7324. August 12 from 6:00 – 7:00 PM: CRWD Virtual Rain Garden Maintenance Workshop Register here August 14 from 11:00 AM – 3:00 PM: Rice & Larpenteur Summer Block Party, intersection of Rice Street and Larpenteur Avenue Volunteers fulfilled – Thank you! August 21 from 10:00 AM – 1:00 PM (set up @ 9:00): Lower Phalen Creek Project Pollinator Festival, Bruce Vento Nature Sanctuary, 265 Commercial Street, Saint Paul MN 55106. Sign-up to volunteer here September 16 from 5:30 – 7:30 PM: MN SEED Project with MN Horticulture Society seed collection and tour at CRWD, 595 Aldine Street, Saint Paul 55014. This is a drop-in event. September 18 from 12:00 – 4:00 PM: Union Park Ice Cream, Peanut Butter and Jam, Merriam Park, 1200 Saint Anthony Ave, Saint Paul 55104 Sign-up to volunteer here September 25 from 12:00 – 5:00 PM: Marydale Festival, Marydale Park, 542 Maryland Ave W, Saint Paul 55117 Sign-up to volunteer here September 25 from 1:30 – 6:30 PM (Set up by noon): Payne Ave Solidarity Street Gallery and Eco Park, exact location TBD but likely outside Arlington Hills Community Center, 1200 Payne Ave, Saint Paul 55130 or nearby parking lot. Sign-up to volunteer here October 7 from 5:00 – 7:00 PM: MN SEED Project with MN Horticulture Society seed collection and tour at CRWD, 595 Aldine Street, Saint Paul 55014. This is a drop-in event.
August 11, 2021 VII. Project and Program Updates B) 2022 Partner Grant Program DATE: TO: FROM: RE:
August 4, 2021 CRWD Community Advisory Committee Lindsay Schwantes, Community Outreach Coordinator 2022 Partner Grant Program
Background Partner Grants support organizations who share in CRWD’s mission to protect, manage, and improve our water resources. Expenses eligible for reimbursement include staff time and materials. Projects funded in 2022 must be completed with a final report submitted by December 31, 2022. Grants are funded on a reimbursement basis and liability insurance is required for all grantees. Partner Grants are given to community organizations, cities, schools, art organizations, and environmental or faith groups for clean water education and action projects serving residents within CRWD’s boundaries. Grant awards range from $1,000-$20,000. Issues Staff will distribute the 2022 Partner Grant solicitation to the attached list and any additional organizations suggested. The distribution list includes previous grant recipients and organizations that represent new audiences for CRWD. The draft 2022 budget for Partner Grants is $145,000. Last year, staff updated the promotion and evaluation process by integrating CRWD’s diversity and inclusion goals, updating the application form that includes improved questions that address CRWD’s priority audiences as outlined in the 2021 Watershed Management Plan and measuring project impacts. We are currently updating our BMP database which will further streamline the application, contracting and reporting process for grantees and staff. Staff will continue to request information on how partners will incorporate COVID-19 safety recommendations at the time of project execution. Staff will host a virtual information session for interested applicants to learn about eligibility and contracting requirements on October 8, 2021. Staff will also promote CRWD’s Watershed Steward Awards, Stewardship Grant Program and provide information on how to apply to the CAC in the promotion email. The 2021 Communications and Community Committee Board appointments are Managers Murphy and Sullivan Janzen. Staff request the CAC identify two members to serve on the 2022 Partner Grant Review Committee. The committee will review applications and meet in person to select grant recipients in November for Board approval in December. Request Action Identify two CAC members to serve on the 2022 Partner Grant Review Committee. Enc:
2022 CRWD Partner Grant Distribution List
W:\07 Programs\Stewardship Grant Program\Partner Grants\2022 Grants\CAC Memo_2022 Partner Grant_8-11-21.docx
Our mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
2022 CRWD Partner Grant Promotion List Type Organization Art Wisdom Dances Hark Designs Public Art Saint Paul U of MN COMPAS Hmongtown Marketplace - Artist Healther Cole Gita Ghei Lisa Elias Midway Murals Brad Kaspari In Progress Emily Donovan Art Mosaic on a Stick Annie Hejny Mary Johnson Juxtaposition Arts Juxtaposition Arts Minnesota Humanities Center Springboard for the Arts Springboard for the Arts Springboard for the Arts Forecast for Public Art Forecast for Public Art Forecast for Public Art City City of Falcon Heights City of Roseville City of Roseville City of Lauderdale City of Lauderdale City of Maplewood City of Saint Paul - PED Saint Paul Parks and Recreation Saint Paul Parks and Recreation Saint Paul Parks and Recreation Saint Paul Parks and Recreation Saint Paul Parks and Recreation Saint Paul Parks and Recreation Saint Paul Saint Paul Saint Paul Saint Paul Saint Paul Recreation Centers Saint Paul County Ramsey Conservation District Ramsey Conservation District Ramsey County Commissioners Ramsey County Commissioners Ramsey County Commissioners Ramsey County Commissioners Ramsey County Commissioners Ramsey County Commissioners Communications Twin Cities Radio Network
Name
Emily Jarrett-Hughes Mary Hark Colleen Sheehy Christine Baeumler Dawne Brown White Sieng Lee Heather Cole Gita Ghei Lisa Elias Jonathan Oppenheimer Brad Kaspari Kristine Sorensen Emily Donovan Lori Green Annie Hejny Mary Johnson DeAnna Cummings Roger Cummings Jennifer Tonko Laura Zabel Peter Haakon Thompson Katie Hae Leo Theresa Sweetland Jen Krava Sarah McClure
emily@wisdomdances.com hark@wisc.edu colleen@publicartstpaul.org baeum002@umn.edu dawne@compas.org sienglee08@gmail.com heather@designhmc.com g@gitapatina.com lisae@visi.com jonathan@midwaymurals.com bkaspari@kasparidesign.com info@in-progress.org emilydonovan@msn.com mosaiconastick@gmail.com aihejny@gmail.com maryj99@icloud.com deanna.cummings@juxtaposition.org roger.cummings@juxtaposition.org jennifer@mnhum.org laura@springboardforthearts.org peter@springboardforthearts.org katiehl@springboardforthearts.org theresa@forecastpublicart.org jenk@forecastpublicart.org sarah@forecastpublicart.org
Sack Thongvanh Ryan Johnson Lonnie Brokke all city council and staff Heather Butkowski Chris Swanson Josh Williams Mary Henke-Haney Tricia Wehrle Adam Robbins Darcy Rivers Lydia Campbell Asha Shoffner Alice Messer Barb Mundahl Matt Morreim Cat Beltmann Gwen Peterson Wes Saunders-Pearce
sack.thongvanh@falconheights.org Ryan.Johnson@ci.roseville.mn.us lonnie.brokke@ci.roseville.mn.us council@ci.lauderdale.mn.us heather.butkowski@ci.lauderdale.mn.us Chris.Swanson@maplewoodmn.gov josh.williams@ci.stpaul.mn.us mary.henke-haney@ci.stpaul.mn.us Tricia.Wehrle@ci.stpaul.mn.us adam.robbins@ci.stpaul.mn.us darcy.rivers@ci.stpaul.mn.us Lydia.Campbell@ci.stpaul.mn.us asha.shoffner@ci.stpaul.mn.us alice.messer@ci.stpaul.mn.us barbara.mundahl@ci.stpaul.mn.us matthew.morreim@ci.stpaul.mn.us Catherine.Beltmann@ci.stpaul.mn.us Gwen.Peterson@ci.stpaul.mn.us Wes.Saunders-Pearce@ci.stpaul.mn.us
Anne WhiteEagle Joe Lochner Trista MatasCastillo Toni Carter Rafael Ortega Mary Jo McGuire Mary Jo McGuire's Aide, Victoria Reinhardt
ann.whiteeagle@co.ramsey.mn.us joseph.lochner@co.ramsey.mn.us trista.matascastillo@co.ramsey.mn.us Toni.Carter@co.ramsey.mn.us Rafael.E.Ortega@co.ramsey.mn.us District2@CO.RAMSEY.MN.US melissa.jamrock@co.ramsey.mn.us Victoria.Reinhardt@co.ramsey.mn.us
Wes Smooth
wesleyx59@yahoo.com
Saint Paul Neighbor Network Commercial / Development BOMA Saint Paul Chamber of Commerce Saint Paul Chamber of Commerce Community Community Stabilization Project Como Active Citizens Network Citizens League East Side Area Business Association East Side Health and Wellness East Side Neighborhood Development Company East Side Neighborhood Development Company Como Community Seed Library Lake McCarrons Neighborhood Association McCarrons Lakefront Alliance League of Women Voters - St Paul Lower Phalen Creek Project Lower Phalen Creek Project Lower Phalen Creek Project Philips Indian Educators Model Cities Rondo Ave. Inc Aurora St Anthony Development Corporation Frogtown Farm Urban Boat Builders Urban Boat Builders Freshwater Society University of Minnesota Extension Urban Farm and Garden Alliance Urban Farm and Garden Alliance Urban Farm and Garden Alliance Railroad Island Gloria Dei Lutheran Church Gloria Dei Lutheran Church Macalester Plymouth Presbytarian Creative Enterprise Zone Friends of Swede Hollow Learning Law and Democracy Foundation Lexington Hamline Neighborhood Cultural Asian Economic Development Association Asian Economic Development Association Hmongtown Marketplace Hmongtown Marketplace Ce Tempoxcalli Center for Hmong Arts and Talent Indigenous Roots Indigenous Roots Karen Organization of MN Karen Organization of MN Ka Joog Indigenous Peoples Task Force African Economic Development Solutions African Economic Development Solutions Environmental Alliance for Sustainability Center for Global Environmental Education
Joel Krogstad
krogstad@spnn.org
Kevin Lewis Channon Lemon Kim O'Brien
kl@bomampls.org channon@stpaulchamber.com kim@stpaulchamber.com
Carolyn Brown Janna Caywood Sarah Stout Miller Paris Dunning Keith Allen Anne DeJoy Jennifer Beckenbach Stephanie Hankerson Dawn Lamm Sherry Sanders Amy Forliti
carolyncsp16@gmail.com janna.caywood@gmail.com sstoutmiller@citizensleague.org paris@esaba.org kballen@healtheast.org adejoy@esndc.org Jbeckenbach@esndc.org sckhank@gmail.com comoseedsavers@gmail.com ibmgirlx@aol.com aforliti@hotmail.com lwvstpaul@lwvmn.org mlorenz@lowerphalencreek.org mbowman@lowerphalencreek.org swegner@lowerphalencreek.org jrice@centerschool.org kdownie@modelcities.org RondoAvenueInc@gmail.com info@aurorastanthony.org nan@frogtownfarm.org marc@urbanboatbuilders.org michael@urbanboatbuilders.org msalisbury@freshwater.org sjbauer@umn.edu peacebubbles@q.com megphinney1@gmail.com maricellax@gmail.com donald.lorr@thomsonreuters.com jeanne@gloriadeistpaul.org meg@tcgardener.com mdickinson1674@gmail.com director@creativeenterprisezone.org karin@SwedeHollow.org jbloom@teachingcivics.org lexham@lexham.org
Maggie Lorenz Mishaila Bowman Sam Wegner Joe Rice Kizzy Downie Nan Kafka Marc Hosmer Michael Wurth Mary Salisbury Sam Bauer Melvin Giles Megan Phinney Maricella Xiong Don Lorr Jeanne Meg Stevenson Mark Dickinson Angela Casselton Karin Jennifer Bloom Amy Gundermann Va-Megn Thoj Evelyn Mouacheupao Jamie Liu Toua Xiong Tara Chadwick Steve Thao Mary Anne Quiroz
Gene Gelgelu
vamegn@aeda-mn.org evelyn@aeda-mn.org jameson@hmongtownmarketplace.com toua@hmongtownmarketplace.com wabigun@yahoo.com stevethaoexecutive@gmail.com maryanne.quiroz@gmail.com info@indigenous-roots.org awalstad@mnkaren.org ekhu@mnkaren.org mfarah@kajoog.org smarieday@aol.com info@aeds-mn.org ggelgelu@aeds-mn.org
Sean Gosiewski Tracy Fredin
sean@afors.org tfredin@hamline.edu
Alexis Walstad Eh Tah Khu Mohamed Farah Sharon Day
School
Friends of the Mississippi River Friends of the Mississippi River Friends of the Mississippi River Friends of the Mississippi River Frogtown Green Full Spring Studio Great River Greening Great River Greening Great River Greening Growing Green Hearts Urban Roots Urban Roots Watershed Partners Ramsey County Master Gardeners Mississippi Park Connection Mississippi Park Connection MN Dragonfly Society Trust for Public Land Wilderness Inquiry Wilderness Inquiry Saint Paul Audubon Saint Paul Audubon Wild Ones - Big River Big Woods Wild Ones - Big River Big Woods MN Horticultural Society Heather Holm Pollinate MN Bell Museum of Natural History Bell Museum of Natural History Bell Museum of Natural History
Irene Jones Trevor Russell Sophie Downey Laura Mann Hill Patricia Ohmans Jonee Kulman-Brigham Kieth Parker Todd Rexine Kirsten Gulbro Heidi Ferris Hayley Ball David Woods Jana Larson Darren Lochner Katie Nyberg Mary Hammes Susan Schmidt Meg Krueger Gwen Wilson Karen Eckman Howard Markus Eva Ekola Erica Ten Broeck Courtney Tchida Heather Holm Erin Rupp Denise Young Hannah Baines Kevin Curran
ijones@fmr.org trussell@fmr.org sdowney@fmr.org lhill@fmr.org Patricia.Ohmans@gmail.com kulma002@umn.edu kparker@greatrivergreening.org trexine@greatrivergreening.org kgulbro@greatrivergreening.org Heidi@growinggreenhearts.com hayleyball@urbanrootsmn.org dwoods@urbanrootsmn.org jlarson25@hamline.edu dlochner@umn.edu knyberg@parkconnection.org mhammes@parkconnection.org info@mndragonfly.org susan.schmidt@tpl.org meg@wildernessinquiry.org gwen@wildernessinquiry.org k.eckman@comcast.net bluesky11@comcast.net evaekola@gmail.com BelleB@comcast.net ctchida@northerngardener.org contact@pollinatorsnativeplants.com erin@pollinatemn.org dlyoung@umn.edu hmbaines@umn.edu kcurran@umn.edu
Cretin-Derham Hall Cretin-Derham Hall Twin Cities German Immersion School Twin Cities German Immersion School Twin Cities German Immersion School Transforming Central Central High School Central High School Central High School Central High School City Academy City Academy City Academy Great River School Great River School Great River School Harambee Elementary Harambee Elementary Higher Ground Academy Kitty Andersen Youth Science Center Kitty Andersen Youth Science Center Kitty Andersen Youth Science Center Science Museum of MN Saint Paul Academy Saint Paul Public Schools Saint Paul Public Schools Falcon Heights Elementary Friends School of Minnesota
Steven Tacheny Julie Quinn-Kiernan Gael Braddock Tina Haarbusch Ted Anderson Lisa Heyman Stacey Skinner Mary Mackbee Ryan Backman Lisa Houdek Mem Lloyd Milo Cutter Becky Cullman Melanie Peterson-Nafzinger Scott Alsleben Tami Limberg Geri Cook Delon Smith Kayd Aare Joanne Jones-Rizzi Rich Pennington Joseph Adamji Farazad Sadjadi Chris Collins Samantha McKeough Lisa van der Steur Beth Behnke Stephen Moe
stacheny@c-dh.org jkiernan@c-dh.org gbraddock@tcgis.org thaarbusch@tcgis.org tanderson@tcgis.org LMHeyman13@gmail.com STACEY.SKINNER@spps.org MARY.MACKBEE@spps.org RYAN.BACKMAN@spps.org lisa.houdek@spps.org meml@cityacademy.org miloc@cityacademy.org beckyk@cityacademy.org melanie@greatriverschool.org salsleben@greatriverschool.org tlimberg@greatriverschool.org GERALDINE.COOK@isd623.org delon.smith@isd623.org kaydaare@gmail.com jrizzi@smm.org rpennington@smm.org jadamji@smm.org fsadjadi@smm.org ccollins@spa.edu samantha.mckeough@spps.org lisa.vandersteur@spps.org BETH.BEHNKE@isd623.org stephenm@fsmn.org
Youth
Brimhall Elementary Parkview Center School Parkview Center School Parkview Center School Roseville Earth Club Macalester College Macalester College Macalester College Hamline University Hamline University Hamline University Hamline University Concordia College U of M Sustainability University of Minnesota University of Minnesota University of Minnesota U of MN Water Resources Center U of MN Water Resources Center U of M Institute on the Environment Gordon Parks Galtier Elementary
Boys Scouts of MN-Northstar chapter Boys Scouts of MN-Northstar chapter Girl Scouts River Valley Girl Scouts River Valley Girl Scouts River Valley Girl Scouts Troop leader Girls and Boys Club - Mt Airy Club Girls and Boys Club - Mt Airy Club We All Need Food and Water Contractors / Consultant Landbridge Ecological Ecoscapes Sustainable Landscaping Field Outdoor Spaces, Inc. Outdoor Lab Earth Wizards Ujamma Place MN Nursery and Landscape Association Fortin Consulting Saint Paul City Council Ward 1 Ward 2 Ward 3 Ward 4 Ward 5 Ward 6 Ward 7 Planning Councils District 4 District 5
Penny Bidne Kristen Smith Olson Mary Sweeney Jenny Eckman Pierre MacGillis Christine Manning Roopali Phadke Dan Hornbach Ken Dehkes Valentine Cadieux Bonnie Ploger Patty Born Leanne Bakke Beth Mercer-Taylor Kristen Nelson Sarah Hobbie Mae Davenport John Bilotta Ann Lewandowski Jan Gerstenberger Paul Creager Peter Ratzloff
PENNY.BIDNE@isd623.org KRISTEN.SMITH.OLSON@isd623.org MARY.SWEENEY@isd623.org JENNIFER.ECKMAN@isd623.org Pierre.MacGillis@isd623.org cmanning@macalester.edu phadke@macalester.edu hornbach@macalester.edu kdehkes@hamline.edu kvcadieux01@hamline.edu bploger@hamline.edu pselly01@hamline.edu bakke@csp.edu bethmt@umn.edu
Joe Jansen Padriac McGuire Yer Lor Breanne Hegg Liana Tessum Shannon Skally Simon Sperl Diana Adamson Dawn Pape
Joe@BigJoesgarage.com psmcguire57@gmail.com Yer.Lor@girlscoutsrv.org Breanne.Hegg@GirlScoutsRV.org liana.tessum@girlscoutsrv.org aishannons@yahoo.com ssperl@bgctc.onmicrosoft.com dadamson@bgc-tc.org dawn@weallneedfoodandwater.org
Tory Christiansen Craig Stark
Cassie Larson Connie Fortin
info@landbridge.eco info@ecoscapes1.com designers@fieldoutdoorspaces.com chuck@outdoorlab.net info@earthwizards.com info@ujamaaplace.org cassie@mnla.biz connie@fortinconsulting.com
Dai Thao Mai Chong Xiong Rebecca Noecker Taina Maki Chris Tolbert Adam Yust Mitra Jalali Nelson Matt Privratsky Amy Brendmoen Jessica Larson Johnston Nelsie Yang Chris Xiong Jane Prince Stephanie Harr
ward1@ci.stpaul.mn.us mai.chong.xiong@ci.stpaul.mn.us ward2@ci.stpaul.mn.us taina.maki@ci.stpaul.mn.us ward3@ci.stpaul.mn.us adam.yust@ci.stpaul.mn.us ward4@ci.stpaul.mn.us matt.privratsky@ci.stpaul.mn.us ward5@ci.stpaul.mn.us Jessica.Larson.Johnston@ci.stpaul.mn.us ward6@ci.stpaul.mn.us chris.xiong@ci.stpaul.mn.us ward7@ci.stpaul.mn.us stephanie.harr@ci.stpaul.mn.us
Lissa Jones-Lofgren
info@daytonsbluff.org director@paynephalen.org
Chuck Hanna Stacy Anderson
shobbie@umn.edu mdaven@umn.org bilot002@umn.edu alewand@umn.edu jgersten@umn.edu paul.creager@spps.org peter.ratzloff@spps.org
District 5 District 5 District 6 District 6 District 7 District 7 District 8 District 8 District 9 District 10 District 11 District 11 District 12 District 12 District 13 District 14 District 14 District 15 District 15 District 16
Jack Byers Robin Horkey Jubilee Dee Kerry Antrim Caty Royce Tia Williams Rashad Hamilton Jens Werner Emily Northey Shevek McKee Kate Mudge Alec Armon Kathryn Murray Jessica Willman Abdulrahman Wako "Wako" Alexa Golemo Alyssa Mitchell Kathy Carruth Monica Haas
director@paynephalen.org robinh@paynephalen.org cc@nenostpaul.org ed@nenostpaul.org caty@frogtownmn.org tia@frogtownmn.org rashad@summit-university.org jens@summit-university.org emily@fortroadfederation.org district10@district10comopark.org kate@hamlinemidway.org armon@hamlinemidway.org kathryn@sapcc.org jessica@sapcc.org wako@unionparkdc.org alexa@macgrove.org alyssa@macgrove.com kathy@highlanddistrictcouncil.org info@highlanddistrictcouncil.org director@summithillassociation.org
August 11, 2021 CAC Meeting VII. Project and Program Updates C) Request for Qualifications for Creative & Information Services (Bromelkamp) DATE: TO: FROM: RE:
August 11, 2021 CRWD Community Advisory Committee Jessica Bromelkamp, Communications & Engagement Division Manager 2021-2022 Request for Qualifications for Creative & Information Services
Background The District adopted a policy for soliciting professional services in 2010 and solicits statements of qualifications (SOQs) on a biennial basis. The Communications & Engagement Division completed its first Request for Qualifications (RFQ) in 2017 for the 2017-2018 consultant pool in an attempt to better align with the RFQ process for professional services. Although, there is some overlap between firms responding to these RFQs, they are often unique to each process because of the expertise each requires. Issues Staff have prepared the enclosed 2021-2022 Request for Qualifications (RFQ) for creative and information services. These services include graphic design and infographics; content writing, copywriting and editing; videography; photography; community engagement; artist engagement; event planning, website development and maintenance; public relations; diversity, equity and inclusion training; translation, interpretation and voice over; communications training and consulting; strategic planning and evaluation; and workshops for water quality. Interested firms are required to submit a Statement of Qualifications (SOQ) that includes background information, key staff and their qualifications, relevant projects, and a fee schedule. In addition, each firm will identify service areas for which they are qualified. As with the Professional Services RFQ distributed earlier this spring, the District’s Diversity, Equity and Inclusion (DEI) Plan is highlighted with a request for interested firms to discuss how their operations, expertise, hiring, and/or other efforts would help the District achieve its DEI goals. District staff is distributing the RFQ to 79 firms based in Minnesota. Approximately 55 firms are WBE (women-owned) or MBE (minority-owned) and certified through MNUCP (Federal/State database). Staff will review all SOQs and determine which firms are qualified for each service area. Firms qualified in each area will be placed in the 2021-2022 pool of creative and information services consultants. Staff will request project proposals from the pool of consultants within a respective service area as needed. Requested Action Review 2021-2022 Request for Qualifications for Creative & Information Services Consultants enc:
Draft 2021-2022 Request for Qualifications for Creative & Information Services Consultants Draft 2021-2022 RFQ Consultant Distribution List
"W:\01 Administration\Contracts & Agreements\2021-2022 RFQ\C&E\Board Memos\Board Creative and Information Services RFQ 8-4-21.docx"
Our mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
August 19, 2021 RE: CRWD Request for Qualifications for 2021 – 2022 Creative & Information Services Dear Service Provider: Capitol Region Watershed District (CRWD or the District) is a local, special-purpose unit of government that works to protect, manage, and improve the lakes, streams, rivers, and wetlands of the District. The District covers 40 square miles and includes portions of the Cities of Falcon Heights, Lauderdale, Maplewood, Roseville, and Saint Paul. All the water in the District eventually drains to the Mississippi River. The District’s Watershed Management Plan guides its work and activities in a coordinated, thoughtful, and effective manner from 2021-2030. Since its creation in 1998, the District has completed more than 1,700 clean water projects resulting in 296 million gallons of street runoff being filtered each year. As part of its work, the District also regularly partners with schools, arts organizations, and environmental or faithbased groups to educate and promote clean water actions. The District regularly engages outside consultants to provide creative and information services to enhance its communications and engagement work as defined in the 10-year plan. The Board of Managers is requesting Statements of Qualifications (SOQs) from any firm interested in providing creative and information services to the District. The SOQ must include the following three sections. Statement of Qualifications Section 1 – Firm & Staff Qualifications The first section should include a description of the firm’s overall qualifications, key staff and their qualifications, and a current fee schedule. Section 1 may not exceed two (2) pages. The current fee schedule is not included in the total page count. Section 2 – Diversity, Equity and Inclusion The District serves a highly diverse population of 212,000 residents that has grown more racially and ethnically diverse over time. Last year, the District expanded its Diversity, Equity and Inclusion (DE) Plan to include detailed implementation tasks over a five-year period. Provide a brief description of how your firm aligns with the goals in the District’s DEI Plan. This may be specific to the firm’s operations, expertise, hiring, or other efforts being made to achieve diversity, equity and inclusion in its work. Indicate whether the firm is a State of Minnesota certified disadvantaged business enterprise (DBE) that is women-owned (WBE), or minority-owned (MBE), or a targeted Our mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
group/economically disadvantaged/veteran-owned small business. Section 2 may not exceed one (1) page. Section 3 - Service Area Qualifications Provide a summary of your firm’s unique qualifications and expertise and include examples of recent or related projects in each of the following areas you wish to be considered for future work. If you subcontract tasks for any of the service areas, please include an overview of the arrangement and provide a summary of the subcontractors’ qualifications. Each Service Area Qualification may not exceed one (1) pages. 1. Graphic Design & Infographics a. Interpretative Signage, Interactive Displays, Renderings, etc. 2. Content Writing, Copywriting & Editing 3. Videography 4. Photography 5. Community Engagement 6. Artist Engagement 7. Event Planning 8. Website Development & Maintenance 9. Public Relations 10. Diversity, Equity & Inclusion Training 11. Translation, Interpretation & Voice Over 12. Communications Training & Consulting a. Crisis Management, Presentations, Accessibility, etc. 13. Strategic Planning & Evaluation 14. Workshops for Water Quality a. Chloride Reduction, Turfgrass Management, Other In this section of the SOQ other relevant services or specialties should be listed and described. Note: A cover page or letter, table of contents and section dividers do not count towards the total page requirements. Review and Selection Process The District will review all submittals and determine which firms are qualified in each of the fourteen areas listed above. Those firms qualified in each area will be placed in a pool of creative and information service consultants for calendar years 2021-2022. From this pool, the District may request proposals for new projects. Please note that placement in the District’s creative and information services pool does not guarantee future work.
Our mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
Questions Submit questions regarding this request for qualifications in writing by September 8, 2021 to Jessica Bromelkamp at jbromelkamp@capitolregionwd.org. Ms. Bromelkamp will respond to questions in writing and distribute them to the RFQ distribution list by September 14. Submitting a Statement of Qualifications Submit one electronic (pdf) copy of your SOQ no later than 5:00 pm on September 20, 2021 to Jessica Bromelkamp at jbromelkamp@capitolregionwd.org. Thank you for your interest in submitting an SOQ for possible future work with the District. Sincerely,
Mark Doneux Administrator cc:
Jessica Bromelkamp, Communications & Engagement Division Manager
Our mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
CRWD 2021-2022 Creative and Information Services RFQ Distribution List COMPANY
106 GROUP LTD ANDREA RUGG PHOTOGRAPHY LLC ARRADONDO PLANNING GROUP INC ART AND ASSOCIATES LLC AUD COMMUNITY ENGAGEMENT LLC Background Stories Barr Engineering BFRESH PRODUCTIONS LLC Blue Cat Consulting BUSH MANAGEMENT COMPANY C. Lanphear Design CALBONE COMMUNICATIONS LLC CARLETON ENVIRONMENTAL INC CYPHER TRANSLATION SERVICES LLC Caroline Yang COMMUNITY DESIGN GROUP DIGITAL ALCHEMY LLC DBA NATIV3 DO GOOD EVENTS LLC ELLISON YAHNER LLC EMARKETING MEDIA LLC EOR Fortin Consulting FRESH WATER ENGINEERING LLC Hamline University HDR Engineering Houston Engineering HUELIFE LLC HUSKY CONSTRUCTION INC IMO CONSULTING GROUP INGCO International INTELLIGENT UNMANNED AIRCRAFT SYSTEM & INTEGRATION Jill C. Brown Public Relations JMS COMMUNICATIONS & RESEARCH KING NEMUEL VISUALS LLC MIDWEST SELECT CONTRACTING LLC IAZ CORPORATION Landbridge LATITUDE PRIME LLC LEXICA COMMUNICATIONS INC L&J GRAPHICS LOUD WEBSITE INC DBA MEDIA GARCIA INC Mary Milla MISI AFRIQUE LLC DBA ASFALIS GLOBAL MLATINO MEDIA LLC
NEW IN 2021 X X X X X X
WBE or MBE/DBE WBE WBE WBE, MBE WBE, MBE WBE, MBE WBE
X
WBE
X
MBE
X X X
WBE WBE MBE
X X X X X
MBE MBE WBE WBE WBE
X
WBE
X X X X
WBE WBE MBE WBE
X X
MBE WBE
X
MBE
X X X X X X
MBE WBE WBE, MBE WBE WBE, MBE MBE
X X
WBE, MBE MBE
CRWD 2021-2022 Creative and Information Services RFQ Distribution List MOMENTUM DESIGN INC NELSON CONSULTING (PIVOT STRATEGIES) INC NEMER FIEGER & ASSOCIATES INC NEWPUBLICA LLC NIGHTHAWK INC DBA NIGHTHAWK MARKETING O'REILLY CREATIVE LLC OWL COMMUNICATIONS LLC DBA OWL MARKETING PAAP DRONES LLC PATAGONIA VISUAL SOLUTIONS LLC PROFESSIONAL SERVICES MARKETING LLC PixPro Media PORTAGE PARTNERS CONSULTING LLC SAMERU AND SOLUTIONS LLC SC RECON
X X X X X X X X X X
WBE WBE WBE WBE, MBE WBE WBE WBE WBE MBE WBE
X X X
WBE MBE WBE
SDK COMMUNICATIONS + CONSULTING SENSE DATUM LLC SHORE DYNAMICS INC Skycandy Studios SOCIOS CONSULTING INC SRF Consulting Group, Inc. STAGETIME PRODUCTIONS LLC Stantec STARDUST COMMUNICATIONS LLC StoryTellers TE2: EDUCATION & ENGINEERING CONSULTANTS LLC TEMPO CREATIVE CONSULTANTS THE REESE GROUP LLC University of Minnesota Extension-Turfgrass Science Vacker Sign Wenck Associates WILD SCISSORS LLC WILLOW CONSULTING LLC
X X X
WBE MBE WBE
X
MBE
X
WBE
X
WBE
X X X
MBE WBE, MBE WBE
X X
WBE WBE