Board Workshop and Regular Meeting of the Capitol Region Watershed District (CRWD) Board of Managers, for Wednesday, June 3, 2020, 5:00 p.m. (Workshop) and 6:00 p.m. (Regular Meeting) held electronically. See note below. Until further notice Board meetings will only be available via telephone and/or the web-based application Go To Meeting. You will not be able to attend meetings in person. You can join the meeting electronically by clinking on this link: https://global.gotomeeting.com/join/241553149 and following the directions or dial in using your phone: +1 (312) 757-3121 Access Code: 241-553-149 Please visit www.capitolregionwd.org to get additional CRWD COVID-19 information.
I. II. III.
WORKSHOP AGENDA (5:00 PM) Call to Order of Board Workshop Review of 2020 and Preliminary 2021 Budget, Mark Doneux Adjourn Board Workshop
Materials enclosed
REGULAR MEETING AGENDA I.
Call to Order of Regular Meeting (President Joe Collins) A) Attendance B) Review, Amendments, and Approval of the Agenda
II.
Public Comment – For Items not on the Agenda (Please observe a limit of three minutes per person.)
III.
Permit Applications and Program Updates (Permit Process: 1) Staff Review/Recommendation, 2) Applicant Response, 3) Public Comment, and 4) Board Discussion and Action.)
A) 20-015 Ford Site Wetland (Martinkosky) IV.
Special Reports – Trout Brook Nature Sanctuary, Bob Fossum
V.
Action Items A) AR: Approve Minutes of the May 20, 2020 Regular Meeting (Sylvander) B) AR: Approve Salary Administration Policy Update (Doneux) C) AR: Approve Establishment of Permit Program Manager Position (Kelley) D) AR: Approve Contract Amendment with Barr Engineering for Seminary Pond Project Bidding and Construction Engineering Services (Eleria) E) AR: Authorize Notice of Award and Order Construction for Como Zoo and Golf Course Stormwater BMP Project (Kelley) F) AR: Authorize Public Comment Period for 2019 MS4 Annual Report (Funke)
VI.
Unfinished Business A) COVID 19 Update (Doneux)
VII.
General Information Our mission is to protect, manage and improve the water resources of Capitol Region Watershed District
A) Board of Manager’s Updates VIII. Next Meetings A) Wednesday, June 10, 2020 7:00 PM – CAC Virtual Tour and Meeting– Electronic Only B) Wednesday, June 17, 2020 6:00 PM- Regular Meeting – Electronic Only IX.
Adjournment
Our mission is to protect, manage and improve the water resources of Capitol Region Watershed District
June 3, 2020 Board Workshop Review of 2020 and Preliminary 2021 Budget (Doneux)
DATE: May 28, 2020 TO: CRWD Board of Managers FROM: Mark Doneux RE: Review of 2020 and Preliminary 2021 Budget _________________________________________________________________________________ Background Each year the Board of Managers must develop a work plan for the upcoming year and establish a budget and levy to accommodate the work plan. At the May 20, 2020 Board Meeting, staff provided an update to the Board about how capital improvement project expenditures and revenue may be adjusted based on current projections. Issues The 2021 budget process will be unique in that we are both transitioning from our 2010 Watershed Management Plan (WMP) approach and budgeting to the new 2020 WMP. We also will be tracking the impacts of the COVID-19 Pandemic and how if will affect our budget and revenue. The focus of the workshop should be to: 1) Understand our current 2020 budget, 2) The format for the new budget to reflect the WMP format, 3) Identify Board priorities for 2021, and 4) Set goals or targets for the overall budget and levy. To support the start of the 2021 budget process, I have drafted documents that compares the current 2020 adopted budget with the items identified in our new WMP for 2021. Specifically, a detailed 2020-2021 Budget Comparison (Landscape format) and a Summary of the 2020 -2021 Budget Comparison (Portrait format). In each version, there is also an expenditure, revenue, levy and fund balance comparison of the 2020 Budget, projected 2020 Budget that was presented at the May 20th Board meeting as well as a 2021 Projected budget. The actual 2021 budget will be based on the items from WMP for 2021 but adjusted to reflect what programs and projects that are expected to be implemented next year. Staff will review these documents with the Board at the workshop. No action is required, only general feedback is requested. Requested Action No Action Requested, informational only enc:
Detail - Landscape - 2020 -2021 Budget Comparison 5-26-20 Summary - Portrait - 2020 -2021 Budget Comparison 5-26-20
W:\02 Budget and Finance\Budget - 2021\Board Memo-2021 Budget Workshop 5-28-20.docx
Our mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
2020 - 2021 Capitol Region Watershed Budget Comparison Final 2020 Budget
2021 WMP Budget May 28, 2020
Fund # Fund Name
Project #
Project Name
Priority / Comment
Date Printed
2020 Project Budget
Project Description
2020 Fund Total
2021 WMP Fund Total
Notes
ADMINISTRATION
101
Administration
101-20970 101-20975 101-20976 101-19978
General Administration 595 Aldine Operations 1736 Thomas Operations MAWD Administrative Allocation
Critical Critical Critical Beneficial Ongoing
General Admin. of Operations for CRWD General Operations for 595 Aldine General Operations for 1736 Thomas Provide support to MAWD Annual Cost Allocation to Project and Programs
$
722,700 64,000 55,800 5,000 357,670 1,080,370
$
net 489,830
$
8,280
$
12,750
$
$
940,000
Includes Safety Program and Diversity and Inclusion Program
390,790
$
499,550
Includes IDDE, Deicing practices rule, sites <1ac, GI incentives Industrial Stormwater and Water Reuse Policy
$
786,810
$
679,800
Includes Well-sealing, Large Scale site planning grants, Chloride reduction grans and "watercorps" Partner Grants moved to C & E
$
657,830
$
798,250
Includes citizen science, research grants, emerging contaminants and non-structural BMP effectiveness
$
548,260
$
870,350
Includes Partner Grants, Public Art Program, 595 Aldine Communications and Engagement
$
350,200
Includes District, Shared, Partner Facilities and BMP Database
PROGRAMS 201
Groundwater
207
Rulemaking/Rule Revisions
208
210
211
220
222
225
228
230
240
Permitting
Stewardship Grants
Monitoring and Data Collection
Education and Outreach
201-20130
Future Trends: Research and Positioning
Geographic Information Systems (GIS)
Safety Program
Beneficial
207-20120
Evaluate Rules Hold TAC Meetings
Critical
208-20000 208-20101 208-20102 208-20103
District Permit Program Permit Tracking and Database Management Construction Inspection Closure & Post Construction Inspection
Critical Critical Critical Critical
210-20143 210-20144 210-20145 210-20146 210-16147
Stewardship Grants Partner Grants Inspiring Communities Program SPS Rain Garden Projects TWP - Blvd Rain Gardens
Important Important Important Important Critical
211-20200 211-20205 211-20210 211-20215 211-20220 211-20225 211-20230 211-15231 211-17232 220-20250 220-20255 220-20260 220-20270 220-20271 220-20265 220-20275 220-20285 220-20262 220-20263 220-20268 220-17274 220-16277 220-16278 220-20279 220-20280
Baseline Monitoring & Data Collection Lake Monitoring & Data Collection Villa Park Monitoring & Data Collection Wetland Bio-Monitoring WISKI Database & Website Remote Data Access & Set Up BMP Monitoring Upper Villa Exfiltration Monitoring Midway Office Warehouse Monitorng General Outreach and Communication Leaf & Litter Clean Ups Municipal Training Website Master Water Stewards Sponsorships and Partnerships Events Awards Program Youth Outreach Communication Training Adopt a Drain TWP Communiations TWP - Adopt a Drain TWP - Leaf & Litter Clean Ups Social Media 595 Aldine Education and Outreach
Critical Critical Critical Important Critical Important Important Beneficial Important Critical Critical Important Important Important Beneficial Beneficial Important Important Important Beneficial Important Critical Critical Important Important
Provide grant reimbursements for well sealing
$
Conduct TAC process to update Rules
8,280
$
12,750
Continue Implementing District Permit Program Track and Manage Database for Permit Program Inspect active permits sites for compliance Inspect completed permit projects for compliance and maintenance
$
191,540 14,850 148,650 35,750
Administer, promote, and outreach on Stewardship Grants Provide Grants to Partners for Ed/Outreach Programming Provide design & projects funds for City ICP Program Assist Blvd raingardens as part of City's Street Reconstruction Program Assist with Boulevard Rain Gardens in Como and McCarron's Subw.
$
Monitoring of stormwater baseline, water level and rain gauge sites Monitor 5 lakes for chemical, biological and qualitative parameters 2 FWQ sites in Villa Park, 2 level loggers, Lake McCarrons flow only Monitor wetlands, IBI assessments, wq & data analysis Long term monitoring database for effective data management Implement Remote Data Access Program Monitor BMP sites-Como 7, CCLRT, Upper Villa Exfiltration Monitoring of an Underground Infiltration BMP Monitoring at Midway Office Warehouse
$
432,450 130,200 20,540 20,150 183,470 327,070 105,190 32,900 20,050 57,480 14,680 50,050 20,360 30,050
Provide general Outreach and Communication for the District Implement a Leaf and Litter Clean Up Program Provide training for municipal staff Maintain and provide content for CRWD website Implement Master Water Stewards Program Sponsor and support partner organizations Community and CRWD-sponsored events and activities Support CRWD Recognition Program Develop and Implement Outreach Prgramming to District Youth Provide communication, diversity and media training for staff, board and partners Promote and implement Adopt A Drain Program Implement communications to support TWP Promote and implement Adopt a Drain in Como and McCarrons subwatersheds for TWP Leaf and Litter Clean Ups in Como & McCarrons Subw for TWP Maintain and update District Social Media accounts Provide for Education and Outreach at 595 Aldine
$
Review plans and serve on committees as appropriate Update and maintain BMP Database
$
15,050 50,680 50,850 29,560 10,640 10,000 20,020
259,510 10,460 14,820 24,990 30,840 28,420 15,060 14,100 10,870 10,070 18,530 7,140 4,460 6,460 7,530 85,000
New
Facility (Infrastructure) Management
Technical Resources and Information Sharing
Groundwater Protection - Well Sealing
225-20300 225-20303
Plan Review & Tech Committee BMP Database
228-20330 228-20333 228-20334 228-20335 228-20336
District Research Program Public Art Program 595 Aldine Art Diversity & Inclusion Climate Change Impacts-Research and Action
Important Important Beneficial Important Important
Develop and Implement Comprehensive Research Program Work with watershed artist on District public art projects Create and install art in CRWD's new office Implement CRWD Diversity & Inclusion Plan Research Climate Change impacts on design Standards (Atlas--14)
$
230-20370
GIS Program Development
Important
Manage GIS needs for CRWD
$
50,390
240-20390 240-19395 240-20396
Safety Training Safety Program Updates Safety Equipment
Provide Safety training for staff Update safety program, protocols, procedures, and equipment Purchase, maintain and repair Safety Equipment
$
13,430 10,630 11,940
Administrative Allocation
$
-
Critical Critical
Critical Critical Critical
PROGRAMS TOTAL
Page 1
$
-
$
65,730
Initiatives relocated to other program areas
$
-
$
121,070
$
50,390
$
-
$ $
36,000 236,062
$
-
$
2,913,972
$
Initiatives relocated to other program areas
3,198,150
Initiatives relocated to other program areas
2020 - 2021 Capitol Region Watershed Budget Comparison Final 2020 Budget
2021 WMP Budget May 28, 2020
Fund # Fund Name
Project #
Project Name
Priority / Comment
Date Printed
2020 Project Budget
Project Description
2020 Fund Total
2021 WMP Fund Total
Notes
PROJECTS 301
305
310
313
315
Shoreline & Streambank Maintenance
Como Lake Subwatershed
Lake McCarron's Subwatershed
Loeb Lake Subwatershed
Trout Brook Subwatershed
317
Crosby Lake Subwatershed
325
Wetland, Stream, and Ecosystem Restoration
330
Mississippi River Subwatershed
370
Watershed Management Planning
390
Special Projects and Grants
301-20405 305-20421 305-20424 305-20425 305-20427
St. Paul Natural Resources Intern Program Como BMP Maintenance Como Lake Aquatic Plant Management Curtiss Pond Opti RTC O&M Como Lake Shoreline Management
310-19470 310-19477 310-18476 310-20477 310-20478
AIS Mgt Lake McCarrons Management Plan Upper Villa Maintenance Parkview O & M Williams St. Pond O & M
313-20510
Willow Reserve Management
315-20550 315-14552 315-20560 315-20570 315-20575
TBI Inspection and Maintenance TBI Easement Verification & Documentation TBI Subwatershed Study NPDES MS4 Stormwater Program Illicit Discharge Detection & Elimination
317-20631
Highland Ravine BMP Maintenance
330-20620 330-19621 330-18622 330-20625 330-20624 330-18623
Green Infrastructure for Innovation Districts Snelling Midway Redevelopment O & M Ford Site Planning Snelling Midway Site Green Line BMP Maintenance Ford Site - Area C
370-18650
2020 Watershed Management Plan
390-20660
Special Grants - Project Development
Important Critical Beneficial Important Important
Sponser intern with St. Paul for BMP maintenance or other activities
8,000
Conduct inspection and maintenance of Como subwatershed BMPs Management of Nusiance Aquatic Plants Operate, Maintain and Inspect Opti RTC System Plan and Implement Shoreline Improvements
26,120 45,400 9,800 32,220
Beneficial Important Critical Critical Important
Manage Aquatic Invasive Plants Develop a Lake McCarrons Mgt Plan Upper Villa Maintenance Maintain Parkview BMP Maintain Williams Street Pond BMP
$
Critical
Assist with the Mgt of Willow Reserve
$
49,880
Manage, operate, inspect, maintain, and repair TBI Conduct TBI easement verification, acquisition and documentation work Conduct a Subwatershed Study on a Priortiy TBI Catchment Implement MS4 SWPP Implement IDDE program
$
180,000 150,250 50,050 10,060 20,000
Critical Critical Important Critical Important Critical
Critical Critical Important Important Critical Important Critical Important
Maintain Gully Stabilization BMPs
14,100 10,700 29,160 9,800 4,960
28,860
Planning for green infrastructure in innovation districts Maintenance of BMPs Provide Design and Planning Assistance for Former Ford Site Plan for Stormwater BMPs Inspect and maintain the Green Line BMPs Plan Review and Comment on Area C
75,070 49,570 150,900 43,750 34,530 31,300
Prepare and adopt 2020 WMP
$
Support feasibility studies by special grant partners
$
155,510 99,050
Administrative Allocation
PROJECTS TOTAL
$
8,000
$
$
113,540
$
226,600
$
68,720
$
61,800
Includes H&H Modeling, AIS Response Plan,
$
49,880
$
56,650
Includes Loeb Lake Mgt Plan update, AIS Mgt, Sedimentation Study,
$
410,360
$
324,450
$
28,860
$
30,900
$
-
$
231,750
$
385,120
$
155,510
$ $
99,050 121,608
$
330 Gorge
$
72,100
331 Confluence
$
123,600
332 Downtown
$
30,900
1,440,648
-
New Groundwater Projects
Includes Water Quality Model, AIS, Lake Vegetation, Shoreline, Fishery Mgt, Street Sweeping, water-based activities support, Como Park Drainage facilities analysis and future SW Mgt Planning
Includes 5-Yr CIP Plan, NPDES Program, H & H Model, flood mitigation, Easement work and future planning Includes Terrestrial and aquatic invasive species management and Includes Phalen Creek Daylighting, Cascade/Fountain Creek Includes Towerside, CEZ, State Fair, Seminary Pond Includes Ford Site, Area C, Snelling Midway
$
226,600
$
314,150
$
1,472,900
$
20,600
1,545,000
Includes Sears Site, Swede Hollow, Phalen Creek, Science Museum
Includes Transportation Projects, Great River Passage Projects, Partner Plan Review, GIS Program, St Paul Water Governance, P3, District Flooding Prioritization, Chloride Mgt Planning, Tools for nonSW benefits of GI, Climate Science and Resiliency
CAPITAL IMPROVEMENT PROJECTS 401
405
Shoreline and Streambank Restoration
Como Lake BMP's
410
Lake McCarron's BMP's
413
Loeb Lake BMP's
415
Trout Brook BMP's
417
Crosby Lake BMP's
425
430
440
Wetland, Stream, and Ecosystem Restoration
Mississippi River Subwatersheds BMP's
Special Projects and Grants
450
Future Trends: Implementation
470
Watershed Wide CIPs
490
Debt Service
405-19703 405-20702 405-16705 410-16752
Como Lake In-Lake Management Como Lake BMP Engineering TWP - Como BMPs TWP-McCarrons BMP - Parkview
Critical Important Critical Critical
413-19790 413-16720
Loeb Lake Shoreline Restoration Willow Reserve Restoration Project
Beneficial Critical
415-20820
TBI Repair - Station 28+65 to 50+72
Critical
Plan & Implement In-Lake Project(s) Design for future BMPs Design and construct stormwater BMPs in Como subwatershed Design of Parkview Elementary BMP
Important
Provide resources for Land Protection Initiatives
430-19890
Midway Peace Park
Beneficial
Support for Green Infrastructure at Midway Peace Park
430-16886
Lauderdale Stormwater Improvement Project
Important
Complete design and conduct bidding for Seminary Pond improvements
430-20891 430-20892
Ford Site Science Museum of Minnesota
Critical Beneficial
Support Implementation of Central Water Feature Support BMP Installation
450-16950
New Office Facility
Critical Critical Important Critical
$
Engineering Design for next segment of TBI Repairs
Land Conservation Funding
Special Grants TWP - Grant Administration Project Initiatives
755,540
Restore shoreline of Loeb Lake Conduct Restoration work at Willow Reserve
425-19850
440-19910 440-16920 440-20913
357,550 149,840 940,220
13,540 566,250
$
30,000
20,000 500,250 749,600 74,800 -
Implement Special Grant Program Administer TWP Grant Program Support CRWD Watershed Management Plan projects
$
Complete buildout of 595 Aldine Office
$
402,900 4,800 1,270,000 50,000
$
-
$
1,447,610
$
$
755,540
$
-
$
13,540
$
30,900
$
566,250
$
1,055,750
Debt & Loan Service
Annual Payments for Bonds and Loan (Debt Service)
$
CAPITOL IMPROVEMENT PROGRAM TOTAL
Page 2
Includes possible future Alum treatment, Villa Park Performance improvements and future CIPs
Future CIPs Includes TBI Repairs at Station 28+65-50+72 and future CIPs
-
$
77,250
Includes bluff stabilization, floodplain/wetland restoration projects and future CIPs
$
30,000
$
82,400
Includes future wetland/stream resource restoration
430 Gorge
$
431 Confluence
$ 1,184,500
432 Downtown
$
Includes Towerside, CEZ, State Fair, Seminary Pond
772,500
412,000
Includes Ford Site, Area C, Snelling Midway
$
1,344,650
$
1,677,700
$
-
Moved to Other CIPs
$
50,000
$
-
Moved to Admin
$
1,057,243 $
1,057,243
$
6,942,533
$
2,369,000
Includes Sears Site, Swede Hollow, Phalen Creek, Science Museum
$
$ Critical
Includes Como Golf Course BMPs, Alum Treatment, Gottfrieds Pit Improvements and Future CIPs
$
New
490-14960
New Groundwater Projects
1,081,500 -
6,262,400
New 470 Watershed Wide CIPs, includes Debt Service Moved to New 470 above
2020 - 2021 Capitol Region Watershed Budget Comparison Final 2020 Budget
2021 WMP Budget May 28, 2020
Fund # Fund Name
Project #
Project Name
Priority / Comment
Date Printed
2020 Project Budget
Project Description
2020 Fund Total
2020 Fund Total
Fund
BUDGET SUMMARY
ADMINISTRATION PROGRAMS PROJECTS
June 5, 2019 June 19, 2019
Board Workshop - 2020 Budget Overview Regular Board Meeting Discussion - Operations Budget
July 10, 2019
Regular Board Meeting Discussion - 2020 Budget Review
July 24, 2019
Board Workshop - Review and discussion of 2020 Budget Financing Regular Board Meeting - Authorize Public Comment Draft Budget, set public hearing Citizen Advisory Committee mtg on Budget Public Hearing on 2020 Budget and Levy Board Adopts Preliminary Budget and Levy Final Budget Amendments Board Adopts Final Budget and Levy
August 7, August 14, August 21, September 18, December 4, December 18,
2019 2021 2019 2019 2019 2019
Revised 2020
489,830 2,913,972 1,440,648
$
489,830
$
940,000
$
2,913,972
$
3,198,150
$
1,440,648
$
1,472,900
$
4,844,450
$
4,844,450
$
5,611,050
CAPITOL IMPROVEMENT PROGRAM
$
6,942,533
$
5,470,893
$
6,262,400
TOTAL 2020 BUDGET
$ 11,786,983
$
10,315,343
Levy Other Total Revenue
$ $ $
8,277,699 1,250,000 9,527,699
$ $ $
Fund Balace Required to Balance Budget
$
2,259,284
Fund Balance Jan 1 Fund Balance Dec 31
$ $
5,014,564 2,755,280
Page 3
Notes
WMP 2021
$ $ $ OPERATIONS TOTAL
Update Notes
2021 WMP Fund Total
ADMINISTRATION PROGRAMS PROJECTS OPERATIONS TOTAL CAPITOL IMPROVEMENT PROGRAM
$ 11,873,450
Total
7,449,929 1,045,788 8,495,717
$ $ $
8,277,699 125,000 8,402,699
Levy Other Total Revenue
$
1,819,626
$
3,470,751
Fund Balance to Balance Budget
$ $
4,949,915 3,130,289
$ $
3,130,289 (340,462)
Fund Balance Jan 1 Fund Balance Dec 31
2020 - 2021 Capitol Region Watershed Budget Comparison
2021 WMP Budget
2020 Fund Total
Fund # Fund Name
2021 WMP Fund Total
Notes
ADMINISTRATION
101
Administration $
net 489,830
$
8,280
$
12,750
$
$
940,000
Includes Safety Program and Diversity and Inclusion Program
390,790
$
499,550
Includes IDDE, Deicing practices rule, sites <1ac, GI incentives Industrial Stormwater and Water Reuse Policy
$
786,810
$
679,800
Includes Well-sealing, Large Scale site planning grants, Chloride reduction grans and "watercorps", Partner Grants moved to C & E
$
657,830
$
798,250
Includes citizen science, research grants, emerging contaminants and non-structural BMP effectiveness
$
548,260
$
870,350
Includes Partner Grants, Public Art Program, 595 Aldine Communications and Engagement
$
350,200
Includes District, Shared, Partner Facilities and BMP Database
PROGRAMS 201
Groundwater
207
Rulemaking/Rule Revisions
208
Permitting
210
211
220
Stewardship Grants
Monitoring and Data Collection
Education and Outreach
222
Facility (Infrastructure) Management
225
Technical Resources and Information Sharing
228
Future Trends: Research and Positioning
230
Geographic Information Systems (GIS)
240
Safety Program
$
-
$
65,730
Initiatives relocated to other program areas
$
-
$
121,070
$
50,390
$
-
$ $
36,000 236,062
$
-
$
2,913,972
$
Initiatives relocated to other program areas
Initiatives relocated to other program areas
3,198,150
Page 1
2020 - 2021 Capitol Region Watershed Budget Comparison
2021 WMP Budget
2020 Fund Total
Fund # Fund Name
2021 WMP Fund Total
Notes
PROJECTS 301
Shoreline & Streambank Maintenance
305
Como Lake Subwatershed
310
$
8,000
$
-
$
113,540
$
226,600
$
68,720
$
61,800
Includes H&H Modeling, AIS Response Plan,
$
49,880
$
56,650
Includes Loeb Lake Mgt Plan update, AIS Mgt, Sedimentation Study,
$
410,360
$
324,450
Includes 5-Yr CIP Plan, NPDES Program, H & H Model, flood mitigation, Easements
$ $
28,860 -
$ $
30,900 231,750
Includes Terrestrial and aquatic invasive species management and future SW Includes Phalen Creek Daylighting, Cascade/Fountain Creek daylighting
New Groundwater Projects
Includes Water Quality Model, AIS, Lake Vegetation, Shoreline, Fishery Mgt, Street Sweeping, water-based activities support, Como Park Drainage facilities analysis and future SW Mgt Planning
Lake McCarron's Subwatershed
313
Loeb Lake Subwatershed
315
Trout Brook Subwatershed
317
Crosby Lake Subwatershed
325
Wetland, Stream, and Ecosystem Restoration
$ 330
Mississippi River Subwatershed
370
Watershed Management Planning
390
Special Projects and Grants
$ $
385,120
$
226,600
$
155,510
$
314,150
$ $
99,050 121,608 $
1,472,900
$
20,600
1,545,000
$
1,440,648
72,100 330 - Gorge - Includes Towerside, CEZ, State Fair, Seminary Pond 123,600 331 - Confluence - Includes Ford Site, Area C, Snelling Midway
$
30,900 332 - Downtwon - Includes Sears Site, Swede Hollow, Phalen Creek, Science Museum
Includes Transportation Projects, Great River Passage Projects, Partner Plan Review, GIS Program, St Paul Water Governance, P3, District Flooding Prioritization, Chloride Mgt
CAPITAL IMPROVEMENT PROJECTS 401
Shoreline and Streambank Restoration
405
Como Lake BMP's
410
Lake McCarron's BMP's
413
Loeb Lake BMP's
415
Trout Brook BMP's
417
Crosby Lake BMP's
425
Wetland, Stream, and Ecosystem Restoration
$
-
$
1,447,610
$
$
755,540
$
-
$
13,540
$
30,900
$
566,250
$
1,055,750
New Groundwater Projects
Includes Como BMPs, Alum, Gottfrieds Pit Improvements and Future CIPs Includes possible future Alum treatment, Villa Park improvements and future CIPs
Future CIPs Includes TBI Repairs at Station 28+65-50+72 and future CIPs
$
-
$
77,250
Includes bluff stabilization, floodplain/wetland restoration projects and future CIPs
$
30,000
$
82,400
Includes future wetland/stream resource restoration $
430
440
Mississippi River Subwatersheds BMP's
$ 2,369,000
$
772,500 430 - Gorge - Includes Towerside, CEZ, State Fair, Seminary Pond 1,184,500 431 - Confluence - Includes Ford Site, Area C, Snelling Midway 412,000 432 - Downtwon - Includes Sears Site, Swede Hollow, Phalen Creek, Science Museum
$
1,344,650
$
$
1,677,700
$
-
Moved to Other CIPs
$
50,000
$
-
Moved to Admin
Special Projects and Grants
450
Future Trends: Implementation
470
Watershed Wide CIPs
490
Debt Service
$
$
1,057,243
$
6,942,533
$
$
1,081,500
New 470 Watershed Wide CIPs, includes Debt Service
-
Moved to New 470 above
6,262,400
Page 2
2020 - 2021 Capitol Region Watershed Budget Comparison
2021 WMP Budget
2020 Fund Total
Fund # Fund Name
2020 Fund Total
Notes
Revised 2020
WMP 2021
ADMINISTRATION PROGRAMS PROJECTS
$ $ $
489,830 2,913,972 1,440,648
$
489,830
$
940,000
$
2,913,972
$
3,198,150
$
1,440,648
$
1,472,900
$
4,844,450
$
4,844,450
$
5,611,050
$
6,942,533
$
5,470,893
$
6,262,400
$ 10,315,343
$
11,873,450
8,277,699 1,250,000 9,527,699
$ $ $
7,449,929 1,045,788 8,495,717
$ $ $
8,277,699 125,000 8,402,699
Levy Other Total Revenue
2,259,284
$
1,819,626
$
3,470,751
Fund Balance to Balance Budget
5,014,564 2,755,280
$ $
4,949,915 3,130,289
$ $
3,130,289 (340,462)
Fund Balance Jan 1 Fund Balance Dec 31
$ 11,786,983 Update Notes
2021 WMP Fund Total
$ June 5, 2019 $ June 19, 2019 $ July 10, 2019 July 24, 2019 $ August 7, 2019 August 14, 2021 $ August 21, 2019 $ September 18, 2019 December 4, 2019 December 18, 2019
Page 3
OPERATIONS TOTAL CAPITOL IMPROVEMENT PROGRAM Total
Capitol Region Watershed District Applicant:
Nick Koch Ryan Companies US, Inc. 533 S Third St, Suite 100 Minneapolis, MN 55415
Permit 20-015 Ford Site Redevelopment Wetland Permit Consultant: Anthony Adams Ryan Companies US, Inc. 533 S Third St, Suite 100 Minneapolis, MN 55415
Description: Wetland Replacement Plan application for wetland impacts related to the Ford Site Redevelopment project. Stormwater Management: District Rule: â&#x20AC;&#x201D;E Disturbed Area: 123 Acres Impervious Area: 91 Acres STAFF RECOMMENDATION: Approve with 5 Conditions: 1. Receipt of $37,986 surety. 2. Revise the Wetland Replacement Success Criteria to address the following: a. Wetland hydrology monitoring must occur for 5 years or until 2 consecutive years with normal precipitation meet the Hydrology Criteria. b. Upland buffer vegetation criteria shall include a minimum of 80 percent relative cover of native, non-invasive species. 3. Provide planned location of monitoring well(s) in the figures and provide justification for the planned number of monitoring wells. 4. Revise structural components monitoring such that corrective action is taken if there is an elevation change of 0.2 feet or greater of the control structure system. 5. Add the following notes to the Wetland B Expansion Plan: a. Specify that subsoil in the upland buffer and mitigation area shall be ripped a minimum of 12â&#x20AC;? to reduce compaction and promote long-term plant growth. b. Add one foot or less elevation markings to the wetland profiles. c. Provide spot elevation at bottom edge of upland buffer. d. Specify that erosion control blankets used in the mitigation area and upland buffer must be composed of natural (ie. non-plastic) materials.
Ford Cleveland
Permit Location Permit Report 20-015
Aerial Photo Board Meeting Date: 06/03/2020
Capitol Region Watershed District Permit Report CRWD Permit #:
20-015
Review date:
May 27, 2020
Project Name:
Ford Site Redevelopment Wetland Permit
Applicant:
Nick Koch Ryan Companies US, Inc. 533 S Third Street, Suite 100 Minneapolis, MN 55415 612-492-4678 nick.koch@ryancompanies.com
Purpose:
Wetland Replacement Plan application for wetland impacts related to the Ford Site Redevelopment project.
Location:
Highland Park neighborhood of St. Paul west of the intersection of Cleveland Avenue S. and Montreal Ave.
Applicable Rules:
E
Variance Request:
Approve variance of up to 25 feet from the required wetland buffer for the western and southern boundary of Wetland A (<1 to 10 foot buffer) and 15 feet from the required wetland buffer for the western boundary of Wetland C (~10 foot buffer) along the western wetland boundary.
Recommendation:
Approve with 5 Conditions
EXHIBITS: 1. Wetland Replacement Plan, by Barr Engineering, dated 5/2020, recv. 5/1/2020. HISTORY & CONSIDERATIONS: Over a ten-year period, the City of St. Paul worked with Ford Motor Company and area stakeholders to establish the Ford Site Zoning and Public Realm Master Plan for the former manufacturing plant in Highland Park to guide the future redevelopment of the site. The Masterplan established six new zoning districts, provided the framework for the future public right-of-way and open spaces, provided guidance for private site design, and established development requirements for a Master Developer to bring the new mixed-use development to life.
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The City’s Masterplan encompassed approximately 135 acres including the 122-acre Ford Site property, the existing Highland Village Shopping Center property, and the CP Rail property. The Ryan Development Plan only includes redevelopment of the 122-acre Ford Site parcel and is expected to develop approximately 150,000 ft2 of Retail, 265,000 ft2 of Office, 50,000 ft2 of Civic/Institutional, and 3,800 units of residential including RULE E: WETLAND MANAGEMENT Standard ➢ Wetlands shall not be drained, filled (wholly or in part), excavated, or have sustaining hydrology impacted such that there will be a decrease in the inherent (existing) functions and values of the wetland. ➢ A minimum buffer of 25 feet of permanent nonimpacted vegetative ground cover abutting and surrounding a wetland is required. Findings 1. There are three known wetlands located on the property. Two hardwood swamps (Wetlands A & C, PFO1A) and one shallow marsh (Wetland B, PEM1C). 2. CRWD staff has reviewed and approved the delineated wetland boundaries. 3. Approximately 5,187 square feet of wetland impact are proposed. The proposed impacts are from fill for the construction of Montreal Avenue and Finn Street. 4. WCA sequencing has been adequately addressed. Replacement of the wetland impacts is proposed via on-site mitigation. 10,853 square feet of fresh, wet meadow wetlands are proposed to be restored at the southeast portion of the overall Ford Site. 5. A minimum buffer of 25 feet has not been provided for all the onsite wetlands. The applicant has requested a variance. a. The western and southern boundary of Wetland A are impacted by road construction, resulting in a buffer width ranging from <1 foot to approximately 10 feet. b. Road construction encroaches into the western boundary buffer of Wetland C, resulting in a buffer approximately 10 feet in width. c. Requiring the full 25 foot buffer requires additional wetland impacts d. Overland stormwater flow is routed away from the wetland via curb and gutter, reducing the benefit of the buffer. e. Wetland B is provided with the minimum 25 feet of buffer. Variance Request: Approve variance of 25 feet from the required wetland buffer along the western and southern boundaries of Wetland A (<1 to 10 foot buffer) and 15 feet from the required wetland buffer for the western boundary of Wetland C (10 foot buffer). Recommendation: Approve with 5 Conditions Conditions: 1. Receipt of $37,986 surety. 2. Revise the Wetland Replacement Success Criteria to address the following: a. Wetland hydrology monitoring must occur for 5 years or until 2 consecutive years with normal precipitation meet the Hydrology Criteria.
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b. Upland buffer vegetation criteria shall include a minimum of 80 percent relative cover of native, non-invasive species. 3. Provide planned location of monitoring well(s) in the figures and provide justification for the planned number of monitoring wells. 4. Revise structural components monitoring such that corrective action is taken if there is an elevation change of 0.2 feet or greater of the control structure system. 5. Add the following notes to the Wetland B Expansion Plan: a. Specify that subsoil in the upland buffer and mitigation area shall be ripped a minimum of 12â&#x20AC;? to reduce compaction and promote long-term plant growth. b. Add one foot or less elevation markings to the wetland profiles. c. Provide spot elevation at bottom edge of upland buffer. d. Specify that erosion control blankets used in the mitigation area and upland buffer must be composed of natural (ie. non-plastic) materials.
Z:\07 Programs\Permitting\2020\20-015 Ford Site Redevelopment Wetland Permit\20-015 Permit Report_R1a.doc Page 3 of 3
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June 3, 2020 Board Meeting V. Action Item A) Approve Minutes of May 20, 2020 Regular Board Meeting (Sylvander)
Regular Meeting of the Capitol Region Watershed District (CRWD) Board of Managers, for Wednesday, May 20, 2020, 6:00 p.m. (Regular Meeting) via telephone and/or the web-based application Go To Meeting. REGULAR MEETING MINUTES I.
A)
Call to Order of Regular Meeting (President Joe Collins)
Managers Joe Collins, remote Seitu Jones, remote Shawn Murphy, remote Rick Sanders, remote Mary Texer, remote
B)
Staff Present Public Attendees Britta Belden, CRWD - remote Wes Saunders-Pearce, City of St. Paul Mark Doneux, CRWD Anna Eleria, CRWD – remote Bob Fossum, CRWD - remote Elizabeth Hosch, CRWD - remote Forrest Kelley, CRWD - remote Michelle Sylvander, CRWD – remote Nate Zwonitzer, CRWD – remote Luke Martinkosky, CRWD - remote James Mogen, Ramsey County Attorney - remote
Review, Amendments and Approval of the Agenda.
An amended agenda was sent out prior to the meeting. Motion 20-087: Approve the Amended Agenda of May 20, 2020 with no changes. Murphy/Sanders Unanimously Approved II.
Public Comment
No Comments. III.
Permit Applications and Program Updates A) 20-11 Randolph Square (Hosch)
Ms. Hosch reviewed permit #21-011 Randolph Square. The applicant Wellington Management Inc. will be constructing a 43,130 square foot building, necessary utility infrastructure and an additional filtration basin to meet current CRWD standards for stormwater treatment. In Phase 2, 2-inches of rainfall from impervious areas are required to be treated, instead of 1.3-inches from Phase 1 design. The applicable rules are Stormwater Management (Rule C), Flood Control (Rule D), and Erosion and Sediment Control (Rule F). The disturbed area of this project is 4.52 acres with 3.0188 acres impervious surface. Ms. Hosch shared that three of the four conditions have already been met. Motion 20-088: Approve with 4 Conditions: 1. Receipt of $15,100 surety. This surety amount is based on the Phase 2 new/reconstructed impervious area. 2. Receipt of documentation of maintenance agreement recorded with Ramsey County. 3. Revise pretreatment design for Structure 9. The drainage area to the inflow pipe shall be at least three times greater than the drainage area to the grate above per the University of Minnesota. Structure currently receives all flow through the grate. Consider removing the sump from Structure 9 and adding a sump manhole between Structures 9 and 8. 4. Revise HydroCAD to correctly model the outlet for Filtration Basin 2. Device #4 shall be modeled as a horizontal orifice instead of a vertical orifice. Murphy/Sanders Unanimously Approved B) 20-014 University and Dale Affordable Housing (Hosch) Ms. Hosch reviewed permit #20-014 for University and Dale Affordable Housing. The applicant, Wellington Management will be building a new building, parking lot, and adding a green roof to an existing building. The applicable rules are Stormwater Management (Rule C), Flood Control (Rule D), and Erosion and Sediment Control (Rule F). The disturbed area of this project is 1.31 acres with 1.04 acres impervious surface. President Collins asked for clarification of the reuse. Ms. Hosch will follow up. Manager Seitu abstained. Motion 20-089: Approve with 4 Conditions: 1. Receipt of $5,200 surety. 2. Receipt of documentation of maintenance agreement recorded with Ramsey County. 3. Revise civil plans to address items a.-d. in the May 13, 2020 permit report. 4. Provide a site-specific maintenance plan that includes the following: a. Person(s) responsible for maintenance of specified stormwater devices. b. Frequency of inspection/indication that maintenance is needed c. Description of inspection activities. d. Description of maintenance activities. Murphy/Sanders Manager Jones abstained
C) 16-025 Snelling-Midway Permit Close out (Kelley) Mr. Kelley reviewed Permit #16-025 Snelling Midway. This permit was approved on March 15, 2018 and issued August 17, 2018. The Comprehensive Stormwater Management System was designed to provide treatment for the new Allianz Field soccer stadium, new streets, plaza spaces, and surrounding private parcels. Tree trenches treat street runoff, and rain gardens and underground filtration cartridges treat the parking lots. A large underground storage tank and treatment system was sized to capture rainwater from the future building rooftops and treated for use as irrigation for trees and landscape within the 35-acre superblock. CRWD was directly involved in the visioning, design review, and permitting of the SnellingMidway project starting in 2015. As part of the continued partnership with the City of St. Paul, an agreement was executed in June of 2019, that allows for reimbursement of CRWD costs for contracting work to operate and maintain the underground rainwater treatment and reuse system. The Board authorized staff to contract with Harris Companies on May 15th, 2019. Harris commissioned the rainwater treatment system in May 2019. The irrigation system used harvested rainwater during the growing season. Winterization occurred in November of 2019. An agreement between CRWD and Harris has not been executed. The City agreement stipulates that O&M work commence after CRWD Permit 16-025 closeout and notification to proceed by the City. There is also language within the Cityâ&#x20AC;&#x2122;s Ordinance Permit that requires all other issued permits to be closed prior to City acceptance of public infrastructure constructed by the private developer. The CRWD permit has not been closed, as several tree trenches still require function verification, and a portion of one of the parcels remains as a gravel parking surface with temporary sediment protections in place. In order to satisfy the agreement condition, staff recommend issuing two new amended permits that divide the project area based on stormwater BMP function and design. Permit 16-025A will remain open and include the streets with tree trenches, the remaining unpaved parking lot (former Big Top Liquor) and south raingarden. Permit 16-025B will be recommended for closure and include Allianz Field, the rainwater reuse system, underground filtration system, and other stabilized areas. President Collins asked for clarification of the two permits and two motions. Mr. Kelley provided an explanation. Motion 20-090: Approve Permit Amendment to create 16-025A Stormwater Function Verification and 16025B Rainwater Harvest and Stormwater Filtration System. Murphy/Sanders Unanimously Approved Motion 20-091: Approve Certificate of Completion for Permit 16-025 B Rainwater Harvest and Stormwater Filtration Systems. Murphy/Sanders Unanimously Approved IV.
Special Reports â&#x20AC;&#x201C; 2020 Budget Update (Mark Doneux)
Administrator Doneux reviewed that On December 18, 2019, the Board of Managers adopted the 2020 Budget and Levy. The budget includes an Operations Budget of $4,844,450 and a Capital Improvement Projects budget of $6,942,533 for a total 2020 budget of $11,786,983. The proposed 2020 tax levy is $8,277,699, with $1,057,243 of that being for debt service. Due the potential impacts of the COVID-19 crisis on District finances and the need to authorize several large Capital Improvement Projects (CIP) in the coming months, staff conducted an analysis of anticipated CIP expenditures and revenue for 2020. While there may also be an impact to Operations revenue due to the COVID-19 crisis, this is most likely offset by the reduction in expenditures due to the Stay at Home Order. Administrator Doneux reviewed a table comparison of budgeted versus projected 2020 CIP Expenditures. A second table reviewed a summary of budgeted and projected CIP Revenue and includes beginning and end of year fund balance estimates for 2020. A third table reviewed a projection of possible CIP expenditures for 2021-2023. These tables included projected CIP revenue for those years and estimates the fund balance for each year. Based on our current analysis, staff would anticipate 2020 CIP Expenditures being reduced to $5,470,893. This is down from the budgeted amount of $6,942,533. This is a $1,471,640 (21%) reduction in CIP expenditures for 2020. Most of this is due to the expected reduction of $1,270,000 from the Project Initiatives budget and another roughly $200,000 from other projects. Staff are recommending not utilizing the Project Initiatives budget in 2020 to be able to carry that funding forward to 2021 when we will have a better picture on revenues and allow for other major projects to come into focus during the 2021 budget cycle. On the revenue side, we budgeted $4,775,479 in outside revenue and relied on $2,167,054 coming from our CIP fund balance to match our $6,942,533 in CIP expenditures. In projecting our 2020 CIP revenue, we do not yet know what the impact from delayed tax payments will be on the $3,525,479 CIP tax levy. For planning purposes, we have reduced that by 10%. We added $150,000 for the Parkview Partner Funding but removed all $500,000 of the budgeted Como Partner Funding. Targeted Watershed Program revenue increased by $180,000 and Interest Income was reduced by $35,000. This yields an estimated $4,218,669 outside CIP revenue compared to our $4,775,479 that was in the budget. This results in a reduced draw on our CIP Fund Balance from $2,167,054 to $1,252,224. Based on the actual January 1, 2020 CIP Fund Balance of $4,949,915 our year end Fund Balance would be $3,697,691. Based on our current estimates and financial position, staff recommends that we proceed with major CIP projects in 2020. Specifically, the first two phases of the Ford Site, Como Park BMPs and Seminary Pond. Staff also recommend expenditures from the Project Initiates fund be delayed to 2021 or beyond. Manager Texer asked about Science Museum not being in the 2021 draft budget. Administrator Doneux replied that they are not anticipating completing the feasibility study in 2020. Manager Murphy asked for clarification of the project initiatives. Administrator Doneux explained how in the past partner funding was available. The project initiatives were set up so that if a partner were not able to fulfill the agreement, CRWD is prepared to provide funding for a project that would just pop up. President Collins recommended that Administrator Doneux send a letter to District Representatives to let them know we are doing well during this pandemic and plan to be moving forward with projects in 2020 and currently planning the 2021 budget. Manager Murphy noted that the forecasts seem to be very conservative. Additional updates will be made, and a workshop is planned for June 3rd. President Collins thanked Administrator Doneux. No Action was Requested. Reviewed For informational purposes only.
V.
Action Items A)
AR: Approve Minutes of the May 6, 2020 Regular Meeting (Sylvander)
Motion 20-092: Approve the Minutes of the May 6, 2020 Regular Meeting. Murphy/Sanders Unanimously approved B)
AR: Approve Accounts Payable/Receivables for April (Sylvander)
Motion 20-093: Approve April 2020 Accounts Payable/Receivable and Budget Report and direct Board Treasurer and President to endorse and disperse checks for these payments. Murphy/Sanders Unanimously approved C)
AR: Approve Ford Site Redevelopment Funding Request (Fossum)
Mr. Fossum reviewed that Since 2015, the District has been working on sustainable stormwater analysis in partnership with the City of St. Paul. More recently, in May 2019, the City requested the Districtâ&#x20AC;&#x2122;s assistance with a Design Charrette to further evaluate the stream feature that the developer (Ryan Companies) had initially laid out. CRWD engaged three consultants to participate in a design charrette and then complete analysis and provide concepts and recommendations for the stream design. Many of the recommendations have been included in the final design of the stream feature on the Ford Site. Staff have been working with Ryan Companies and City of St. Paul staff on various aspects of the design of the project over the past couple of years. Recently, the City of St. Paul has submitted a funding request for the water features and stormwater system on the Ford Site. In summary the request includes: 1. Ford Parkway Baseflow Groundwater Capture -- $200,000 2. Southern Stormwater Enhancements -- $595,000 3. Hidden Falls Regional Park Connection -- $1,500,000 (allowance) Mr. Fossum shared that CRWD is currently delaying item number three and will come back for further discussions with the City of St. Paul. The board had no questions regarding items number one and two. Mr. Wes Saunders was in attendance and shared that this funding is appreciated and thanked the board for the investment from CRWD in this project. Motion 20-094: Approve Ford Site grant to the City of St. Paul for elements #1--Ford Parkway Baseflow Groundwater Capture and #2--Southern Stormwater Enhancements from their 4/28/2020 funding request for an amount not to exceed $795,000 and direct staff to develop a grant agreement with the City of St. Paul for subsequent Board approval. Murphy/Sanders Unanimously approved
D)
AR: Accept Falcon Heights Wetland Conservation Act Local Government Unit Designation (Martinkosky)
Mr. Martinkosky reviewed. The Minnesota Wetland Conservation Act (WCA) was adopted by the Board of Water and Soil Resources in 1991. It requires Local Government Units (LGUs) to implement the rules and regulations pertaining to wetland draining, filling, and excavation. By default, cities are the LGU within their jurisdictional boundaries, but may delegate the authority to other local governments. The City of Falcon Heights has previously delegated LGU status for the areas within Rice Creek District. The resolution delegating WCA LGU status to CRWD was adopted on April 22, 2020. CRWDâ&#x20AC;&#x2122;s wetland management rule is based on the State WCA requirements with minor differences. Accepting the delegation will streamline the application process for wetland projects, and grant CRWD additional responsibilities to review and approve wetland delineations, convene Technical Evaluation Panels as needed and distribute required notices. Mr. Martinkosky reviewed a map of water bodies within CRWD and Falcon Heights indicates the potential increase in staff resources will be minor. Staff recommend accepting the LGU delegation and have included the BWSR provided resolution. President Collins asked for clarification on CRWDâ&#x20AC;&#x2122;s wetland minimum of 400 square feet. Mr. Martinkosky replied that CRWD currently does not have a minimum number of wetland square feet. Manager Murphy asked why the City is giving CRWD this responsibility. Mr. Martinkosky replied that CRWD has the wetland expertise. Motion 20-095: Approve Resolution Accepting Delegation of LGU Status for Administering the Minnesota Wetland Conservation Act from the City of Falcon Heights to CRWD. Murphy/Sanders Unanimously approved VI.
Unfinished Business A) Watershed Management Plan Update (Eleria)
Ms. Eleria provided a review of the Watershed Management Plan. Public comments will be due Wednesday, July 15th. The CAC has formed a subcommittee to review and comment on plan. The subcommittee consists of Mary Lilly, Gwen Willems, David Arbeit & Nicole Soderholm. The committee will present a draft letter to the CAC. A Virtual Community Meeting will be held to review the Draft Watershed Management Plan on Thursday, June 18th at 1:00 pm and on Wednesday, June 24th at 6:00 pm. The meetings will be recorded. President Collins asked if a Board Manager should attend the online meetings. Ms. Eleria replied that she would like at least one board manager in attendance at the online meetings. B)
Midway Peace Park Update (Eleria)
Ms. Eleria provided the Board of Managers with an update on the Midway Peace Park. Ms. Eleria shared photos of the construction process, construction will be paused to include a pergola with seating area. The project is anticipated to complete in July. The interpretive signage will be installed later this summer. Ms.
Eleria shared a sample of the signage. President Collins suggested sharing these signs with BWSR as a sample of how we are reaching out to diverse audiences. Manager Murphy recommended checking into the licensing rights to the phase “Water is Life”. The phase could possibly already be patented. C)
Como Lake Alum Treatment Update (Belden)
Ms. Belden shared an update on the Alum Treatment on Como Lake. The treatment was started on May 17 and was finished on May 20th. The treatment was administered by HAB Aquatics. A press release was sent along with postings on social media, newsletter, emails to partners, CRWD website, and blog post. A short video is being made from photos and drone recorded video. The application area in Como Lake was 41 acres. Manager Murphy asked about how many people knew or did not know about the treatment. Ms. Belden replied that several people responded that they had seen information on the District 10 website and came out to see for themselves. Managers were very pleased and thanked Ms. Belden for the update and her work. No action taken. D)
Parkview Elementary Update (Zwonitzer)
Mr. Zwonitzer provided an update for the Board of Managers on the Parkview Elementary Project. The filtration is expected to remove 45 pounds of phosphorus per year. The final grading of the athletic field is being completed. Monitoring equipment is scheduled to be installed along with permanent signage to be incorporate into the school’s curriculum. Mr. Zwonitzer provided a recap of the budget. President Collins and the managers were very pleased with the progress. No action was taken. VII.
General Information A) Board of Manager’s Updates
President Collins shared that he has been reappointed to BWSR for another 3-year term. Administrator Doneux shared that the June CAC tour will be a night at the movies and include drone footage from Como Lake Alum treatment.
VIII. Next Meetings A) Wednesday, June 3, 2020 5:00 PM – Board Workshop B) Wednesday, June 17, 2020 - 6:00 PM -Regular Board Meeting IX.
Adjournment
Motion 20-096: Adjournment of the May 20, 2020 Regular Board Meeting at 7:55 P.M. Murphy/Sanders Unanimously Approved Respectfully submitted, Michelle Sylvander
June 3, 2020 Board Meeting V. Action Items B) Approve Salary Administration Policy Update (Doneux) DATE: TO: FROM: RE:
May 28, 2020 CRWD Board of Managers Mark Doneux, Administrator Salary Administration Policy Update
Background The Board of Managers adopted a Personnel Policy Manual in 2003. The Personnel Policy Manual provided the Board, Personnel Committee and Administrator general guidance with regards to establishing new positions, setting salary ranges and general wage and salary administration. In 2005 the Board adopted the Performance Based Salary Increase Guidelines to provide further guidance for annual salary adjustments using a performance-based system. In 2009, the District adopted a new Salary Administration Policy. The goal of the new policy was to establish a uniform salary structure for the District and provide clear steps (zones) within each grade and to adopt a clear system to allow greater professional development for staff within the District. The Salary Structure was updated in 2011 and 2016. Issues In 2018, work was started on both the next update of the Salary Structure as well as a comprehensive update on all the position descriptions. In addition to updating the salary structure, staff have observed that there is significant salary overlap between several of the grades in the current system. It is not uncommon to move an employee up two grades to reach a comparable salary level during a promotion. To reduce this occurrence, staff evaluated if there was a possible modification that would have no Zone 2 overlap of salaries. Staff then worked with the Districtâ&#x20AC;&#x2122;s HR consultant, Arthur J. Gallagher, & Co., to also evaluate this approach and to recommend overall adjustments to the salaries in the Salary Structure to reflect current conditions. The updated salary structure reflects a 2% increase to adjust for the current market rates. While the work on the position descriptions has not been completed the Salary Administration Policy is being recommended for an update. Action Requested Approve June 3, 2020 Salary Administration Policy Update
enc:
CRWD Salary Administration Policy â&#x20AC;&#x201C; June 3, 2020 Update
W:\03 Human Resources\Personnel Policies\Personnel Policy Manual\2016\BM Update of Salary Structure 5-28-20.docx
Our mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
Capitol Region Watershed District SALARY ADMINISTRATION POLICY
I.
OBJECTIVES A.
To establish and maintain salary structures which will enable the watershed district to attract and retain qualified and competent personnel essential to function effectively and achieve its stated objectives for quality, consistent service.
B.
To encourage continual improvement in performance and the ongoing development of ability in each employee through a sound, well-administered salary and performance review program.
C.
To follow the principle of equal pay for equal work and maintain salary relationships among positions within the organization which are internally consistent in recognizing significant differences in position responsibilities and requirements, and in compliance with applicable government requirements and regulations.
D.
To establish and maintain salary levels which compare favorably with salaries paid by well-established employers in the various market areas from which the district recruits.
E.
To provide flexibility within the salary program to meet changing economic and competitive conditions of the market areas from which the district recruits.
F.
To provide a salary program which can be readily understood by, and communicated to, all parties involved.
CRWD - Salary Administration Policy
Adopted: March 4, 2009, Updated: June 3, 2020
Page 1 of 7
II.
SALARY STRUCTURES AND PRINCIPLES OF APPLICATION A.
Salary Structures 1. To facilitate effective administration, a salary structure covering all positions has been established. 2. The salary structure consists of base salary ranges, which progress in an orderly arrangement from lowest to highest. Sufficient grade levels have been established to recognize important relative differences in position responsibilities and requirements.
B.
Salary Ranges All salary ranges are divided into three Zones: Zone One is 25%, Zone Two is 50% and Zone Three equal to 25% of the range dollars.
C.
Each part of any Salary Range is defined as follows: 1. Minimum Salary - The salary normally paid an individual hired for or promoted to a given position. 2. Zone 1 - The pay zone for individuals new in a position and/or who are acquiring the experience needed to perform effectively in all areas for which accountable. Employee skills are sufficient to perform at an entry level in the position. 3. Zone 2 - The pay zone for individuals who are fully qualified for the position and have proven ability to perform effectively in all areas for which accountable. Employees at this level are experienced and skilled in relation to the expectations for the position. 4. Zone 3 - The pay zone reserved for individuals who perform assigned accountabilities and responsibilities in a consistently "outstanding" manner over a significant period of time. Employees at this level are highly experienced and highly skilled in relation to the expectations for the position. 5. Maximum Salary - The highest salary which can be justified under normal circumstances, for a position within a given grade level.
D.
The salary structure will be reviewed periodically and adjustments made, when justified, to ensure competitiveness on an ongoing basis.
CRWD - Salary Administration Policy
Adopted: March 4, 2009, Updated: June 3, 2020
Page 2 of 7
III.
ADMINISTRATION PROCEDURES A.
Performance Discussions 1. Performance Reviews a.
Performance reviews will be conducted by the employees supervisor for the purpose of communicating performance expectations and what, if any, salary adjustment is to be made for an individual. Salary actions will be based on the organizationâ&#x20AC;&#x2122;s ability to pay, evaluation of performance and the individual's current position in the salary range.
b.
All employees will have an annual performance review and salary discussion. Such reviews will be scheduled in relation to date of hire, transfer, promotion or last performance review date.
c.
If the employees supervisor determines that a salary adjustment has not been earned based on performance, a special off-cycle performance review should be scheduled. At that time, performance should be reevaluated, and if justified, a salary adjustment made at that time.
d.
Salary Actions Taken In General Salary actions are based primarily on performance reviews and position in salary range. Responsibility for initiating salary actions is delegated to the administrator.
CRWD - Salary Administration Policy
1.
Salary actions will not be communicated to an employee until the employeeâ&#x20AC;&#x2122;s supervisor and if required, the Administrator or Board of managers has approved it.
2.
Salary actions will be approved only after performance reviews are conducted in accordance with established procedures.
Adopted: March 4, 2009, Updated: June 3, 2020
Page 3 of 7
e.
3.
Approved salary actions will normally be made effective as of the beginning of the first pay period following the anniversary date of the employee.
4.
Salary actions shall be made only when earned, based on identifiable, satisfactory performance or better, and supported by the recommendation of the immediate supervisor for final approval. Salary actions for employees whose salaries are at or above the maximum for their salary range are not typically allowed and require Administrator approval.
5.
In rare circumstances, the employeeâ&#x20AC;&#x2122;s supervisor, with Administrator approval, may authorize an above- guidelines salary adjustment based on outside market conditions to maintain a competitive salary relationship.
6.
The employeeâ&#x20AC;&#x2122;s supervisor, with Administrator approval may approve a special salary adjustment in cases where an employee is performing (or has performed) additional assignments approved by their supervisor or has successfully completed acquisition of preapproved skills or certifications.
7.
Changes in grade assignment (either an increase or a decrease) for a position will require approval by the Board of Managers.
Salary Actions Related To Promotion When an employee is promoted to a position in a higher-grade level, a salary action is normally taken to bring the employee's salary up to at least the minimum rate of the new range. Such an action is normally taken at the time of promotion. Promotions will require approval by the Board of Managers.
B.
Job Evaluation and Grade Assignment 1. General Each position under this program is assigned a salary range and appropriate grade level. 2. Job Evaluation Process a.
Existing, new and revised positions are evaluated by the administrator using an analysis of comparable positions and salary survey data.
CRWD - Salary Administration Policy
Adopted: March 4, 2009, Updated: June 3, 2020
Page 4 of 7
IV.
b.
When substantial changes in position responsibilities have occurred, or when creation of a new position is contemplated, a new or revised position description will be prepared for evaluation by the administrator and submitted to the Personnel Committee of the Board for approval.
c.
The Personnel Committee will meet as needed to address evaluation and grade assignment of new or revised positions in the organization.
ADMINISTRATION ACCOUNTABILITY A.
The administrator should be accountable for maintaining the salary program in a current status and for coordinating the interpretation and administration of the established salary program polices. The administrator will be responsible for: 1. Ensuring that employees are notified of upcoming performance reviews and salary actions for employees under their jurisdiction. 2. Reviewing all salary actions and approving those actions or seeking Personnel Committee approval in cases of an increase or decrease in grade level. 3. Working with staff to maintain accurate job descriptions. This includes following through to ensure an accurate job description is prepared for each new or revised position. 4. Preparing and finalizing salary structure adjustments on at least a biannual basis. 5. Monitoring the program to maintain the quality and effectiveness of performance reviews. 6. Annually reporting staff salaries to the Board in advance of the budgeting process. Making periodic analyses and summarizations of the status of the salary program as scheduled or requested by the Personnel Committee or the Board of Managers.
CRWD - Salary Administration Policy
Adopted: March 4, 2009, Updated: June 3, 2020
Page 5 of 7
CRWD Salary Structure
FLSA
Grade Level
Exempt
6
Exempt
5
Job Classification Administrator* Program Manager III Technical Specialist IV
Zone 1
Zone 2
Zone 3
$86,802-$97,614
$97,615-$119,238
$119,239-$130,050
$71,502 - $80,274
$80,275-$97,614
$97,615-$106,386
$57,426-$64,974
$64,975-$80,274
$80,275-$87,822
$47,226-$53,142
$53,143-$64,974
$64,975-$70,890
$38,556-$43,350
$43,351-$53,142
$53,143-$57,936
$31,824-$35,700
$35,701-$43,350
$43,351-$47,124
Administrative Assistant IV Communication and Engagement Specialist III Exempt
4
Program Manager II Technical Specialist III Administrative Assistant III Communication and Engagement Specialist II
Exempt
3
Program Manager I Technical Specialist II Administrative Assistant II
Exempt
2
Communication and Engagement Specialist I Technical Specialist I Administrative Assistant I
Non-exempt
1
Water Resource Technician - Seasonal
CRWD - Salary Administration Policy
Adopted: March 4, 2009
Updated: February 2, 2011 Updated: October 5, 2016 Updated: June 3, 2020 *The salary range for the Grade 6 Administrator position is to provide guidelines for the Board of Managers during the hiring process. Following the introductory period, Administrator compensation will be determined, on an annual basis, by the Board of Managers.
CRWD - Salary Administration Policy
Adopted: March 4, 2009, Updated: June 3, 2020
Page 6 of 7
Capitol Region Watershed District Performance Based Pay Increase Guideline Chart Performance Category
ZONE 1 12-Month Reviews
ZONE 2 12-Month Reviews
ZONE 3 12-Month Reviews
OVER MAX. 12-Month Reviews
6-7%
5-6%
4-5%
2-3%
4-5%
3-4%
2-3%
1-2%
3-4%
2-3%
1-2%
0%
0-2%
0-1%
0%
0%
0%
0%
0%
0%
I Outstanding II Exceeds Requirements III Satisfactory IV Needs Improvement V Unacceptable
* Represents approximately 3.5% overall base salary increase.
CRWD - Salary Administration Policy
Adopted: March 4, 2009, Updated: June 3, 2020
Page 7 of 7
June 3, 2020 Board Meeting V. Action Item â&#x20AC;&#x201C; C) Establish the Permit Program Manager Position (Kelley)
DATE: TO: FROM: SUBJECT:
May 28, 2020 CRWD Board of Managers Forrest Kelley, PE, Regulatory Division Manager Establish Permit Program Manager Position
Background Starting in 2013, CRWD established four new Divisions to the management and staffing structure of the District. The Regulatory Division currently includes 3 permanent staff and one seasonal employee to implement assigned program initiatives within the Watershed Plan. Over time, the daily tasks associated with processing permits have been transferred from the Division Manager to other staff. Issues In order to more accurately reflect current work assignments, and to recognize significant efforts and additional responsibilities, I am requesting the Board of Managers establish the Permit Program Manager position within the Regulatory Division, and recommend Elizabeth Hosch be promoted to Program Manager II to fill this position. In accordance with the District Salary Administration Policy, the Personnel Committee and Board of Managers must approve any change in Grade for an existing employee. The Personnel Committee has met and supports this promotion and is seeking Board approval of this action. Requested Action Approve Establishment of the Permit Program Manager Position and Approve Promotion of Elizabeth Hosch to Grade 4 - Program Manager II.
enc:
Draft Program Manager II, Permit Program Manager Position Description
W:\03 Human Resources\POSITIONS\Program Manager\Permit Program Manager\Board Memo- Program Manager II Permit Program Manager.docx
Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District
BOARD APPROVED: GRADE: JOB CLASSIFICATION: POSITION TITLE: REPORTS TO: STATUS:
June 3, 2020 4 Program Manager II Permit Program Manager Regulatory Division Manager Full time, exempt (from F.L.S.A.)
Capitol Region Watershed District embraces and values diversity and seeks to recruit, promote and retain employees that reflect the community we serve. We believe that diversity enriches the workplace and enhances the quality of our service. Capitol Region Watershed District encourages anyone who is interested and qualified to apply for open positions. PRIMARY OBJECTIVE: Perform skilled to highly skilled duties providing program management for water resource protection projects as it relates to the implementation of District goals and objectives. POSITION DESCRIPTION: This Position is responsible for providing technical assistance in water resource protection programs. Special emphasis will be placed on managing the permitting program, assisting applicants with permit review, approval and closeout procedures, overseeing inspection of permanent and temporary stormwater BMPs on permitted construction sites, and BMP database management. ESSENTIAL FUNCTIONS: 1.
2. 3. 4. 5. 6.
Process, coordinate, and review permit applications, assist with interpretation of District rules, policies, and procedures, prepare all necessary correspondence with applicants, their representatives, the Districtâ&#x20AC;&#x2122;s Permit Engineer, municipal partners, and Board of Managers. Conduct and coordinate inspection of permitted sites for compliance with District rules for temporary and permanent stormwater BMPs. Initiate enforcement actions when necessary. Conduct and coordinate close out inspections on complete permits and prepare documentation to issue Certificates of Completion. Perform BMP maintenance inspections. Monitor, document, and ensure the long-term effectiveness of BMPs through enforcement of required and recommended maintenance. Manage and assist with operation of the BMP database to ensure complete records of permit applications and associated data. Assist in the development of District Rules, policies and procedures and develop language for rule changes recommended by the Board, staff, consultants, and the Technical Advisory Committee. Assist with coordination and convening of the Joint Rules TAC.
ADDITIONAL FUNCTIONS:
1. Manage consultants and contractors to conduct stormwater feasibility and planning studies, and stormwater BMP construction projects. 2. Assist with outreach for permitting, rules, and stormwater BMP projects. 3. Provide technical and field support to other District divisions including monitoring, communications and engagement, and planning, projects and grants. 4. Attend and participate in Board and staff meetings to share information that work efforts can be coordinated when necessary. 5. Other duties as needed or required. (The examples given above are intended only as illustrations of various types of work performed and are not necessarily all-inclusive. This position description is subject to change as the needs of the employer and requirements of the position change.) SALARY $57,426 - $87,822 depending on qualifications and experience, plus benefits. MINIMUM QUALIFICATIONS Five years of professional work experience is required. Bachelor of Science degree, or equivalent in the field of Limnology, Water Resources, Earth Science, Water Resource management, Natural Resources or related field. Experience with construction sites, erosion and sediment control practices, development site plan reviews, stormwater management and stormwater Best Management Practices. Understanding of construction plans, drawings and stormwater volume control practices. Effective verbal communication and conflict resolution skills are essential to this position. Ability to effectively communicate permit requirements with contractors, landowners and other regulatory staff. KNOWLEDGE, SKILLS and ABILITIES 1. Required Qualifications. Familiarity with watershed district volume control standards and practices, Stormwater Pollution Prevention Plans and NPDES Permit requirements. 2. Minimum Software Experience Proficiency with a personal computer, tablet, and Microsoft software packages for word processing, spreadsheet, database management and computer generated graphics. Specifically, but not limited to, Microsoft Office, Excel, Word, Access, PowerPoint. Ability to effectively use email and internet applications and other common software applications. 3. Field Work. The field work component of this position is significant and includes, but is not limited to: lifting of items weighing 60#, walking over rough terrain, working in all variety of weather conditions, working inside of confined spaces such as storm sewers and stormwater BMPs, removing debris from stormwater BMPs.
4. General Skills and Abilities
Ability to take direction, work independently with a minimum of supervision, use good time management practices, possess the ability to set priorities and balance large volumes of diverse work. Ability to develop and maintain effective working relationships with Supervisor, Administrator, staff, CRWD Board of Managers, Citizens Advisory Committee, Ramsey Conservation District staff, Ramsey County staff, City and agency staff, members of the public, Contractors, Developers, Developer Engineers and other interested parties. Ability to effectively communicate orally and in written form. Ability and skill with analysis, planning, and implementation of programs and solutions. Ability to research and prepare detailed reports and analyses. Must have valid Minnesota driverâ&#x20AC;&#x2122;s license and have vehicle available for periodic business use on a mileage reimbursement basis. The vehicle must have insurance approved by the District. SUPERVISORY RESPONSIBILITIES Provide work direction for and lead a team of technicians of seasonal employees and/or volunteers. RESPONSIBILITY FOR PUBLIC CONTACT High level of public contact requiring tact, courtesy and good judgment. EMPLOYMENT CLASSIFICATION: Standards Act.
Salaried, exempt from the provisions of the Fair Labor
The Capitol Region Watershed District embraces and values diversity and seeks to recruit, promote and retain employees that reflect the diverse community we serve. We believe that multilingual and bilingual staff and a diverse mix of employees enrich the workplace and enhance the quality of our service. The Capitol Region Watershed District encourages all qualified to apply for open position.
NON-DISCRIMINATION POLICY The Capitol Region Watershed District will not discriminate against or harass any employee or applicant for employment because of race, color, creed, religion, national origin, sex, disability, age, marital status, sexual orientation, or status with regard to public assistance.
Program Manager II PHYSICAL DEMANDS AND JOB DESCRIPTION SUPPLEMENT WORK ENVIRONMENT 1.) Normal shift = eight (8) hours for five (5) consecutive days. Occasional evening meetings required. 2.) Work location varies from controlled indoor environment to working outdoors. 3.) Stress level varies from low to very high. PHYSICAL DEMANDS Type of Activity Walking/standing:
Frequency M/S
Sitting:
M
Standing in One Place:
M
Climbing:
O
Pulling/Pushing:
M/S
Crawling/Kneeling/Squatting:
M/S
Bending/Stooping:
M/S
Twisting/Turning:
M/S
Repetitive movement:
M/S
Lifting waist to shoulder:
M/S
Lifting knee to waist:
M/S M/S
Lifting floor to knee: S = Significant
M = Moderate
O= Occasional
R:\Hosch\DRAFT Permit Program Manager Position Description 2020-05-21 EH.doc
June 3, 2020 Board Meeting V. D) Amendment with Barr Engineering for Seminary Pond Project Engineering (Eleria)
DATE: TO: FROM: RE:
June 1, 2020 CRWD Board of Managers Anna Eleria, Division Manager Approve Amendment with Barr Engineering for Seminary Pond Project Bidding and Construction Engineering Services
Background For the past several years, CRWD and the City of Lauderdale have been working together to identify opportunities to address existing water quality and quantity issues within our shared boundaries. Seminary Pond, a regional stormwater pond built over 20 years ago that serves a 128-acre subwatershed, was determined to be the best location for mitigating stormwater runoff volumes and pollutant loads. Issues CRWD hired Barr Engineering to assist with designing improvements to Seminary Pond and nearby eroded areas to minimize downstream flooding and reduce pollutant loading to the Mississippi River. The pond improvements include: 1) deepening and regrading the pond to convert it from a dry pond to a wet pond; 2) installing two iron-enhanced sand filter benches and pretreatment structures; and 3) stabilizing up to three slopes upstream of the pond. CRWD and Barr have completed the engineering plans and are working on the contract documents for the project. Barr’s existing agreement with CRWD has covered their engineering work through preparation of the contract documents. Staff are seeking Board approval of an amendment to Barr’s agreement for bidding and construction engineering services. Attached is Barr’s proposal for additional engineering services. The estimated cost is $73,200, which will be funded by Project #16886. This project has a 2020 budget of $500,250. Besides seeking Board approval of the amendment to Barr’s consultant services agreement, staff will provide the Board an update on the project design, anticipated bidding and construction schedule and draft cooperative agreement with partners. Action Requested Approve an agreement amendment with Barr Engineering for bidding and construction engineering services for the Seminary Pond Improvement Project in an amount not to exceed $73,200; and authorize the Administrator to approve additional engineering services in an amount not to exceed $10,000. Enc.
Barr Engineering amendment letter dated May 12, 2020
Our mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
May 12, 2020 Ms. Anna Eleria Division Manager Capitol Region Watershed District 595 Aldine Street Saint Paul, MN 55104 Re: Seminary Pond Stormwater Improvement Project Amendment No. 4 Dear Anna: As requested in your May 4, 2020, email Barr proposes to perform additional services in support of the construction of improvements to Seminary Pond and ravines in Lauderdale, Minnesota. Our additional scope includes:
Task 1: Bidding and Permitting Services Barr will perform the following services: • • • • • •
Final wetland permitting, including follow-up with agency comments from wetland permits submitted in June. This includes up to 1 meeting. Compiling final bidding documents, preparing bid package, and submitting bid documents to QuestCDN. Coordinating bid administration including a pre-bid meeting and walk-through. Responding to prospective bidder questions during the bidding period. Preparing a bid tabulation of all bids and helping CRWD in evaluating the bids. Assisting CRWD and the City of Lauderdale in preparing and reviewing temporary and permanent easements and agreements (up to 5 hours)
Assumptions: •
Cost does not include any permitting fees
Task 2: Construction Services Barr will perform the following construction administration services: •
• •
Construction observation services (up to 20 hours onsite per week for up to 8 weeks of construction). We will visit the project as appropriate to observe that the progress and quality of the work conforms in general to the Contract Documents. Construction activities will be documented with photographs and construction diaries and weekly construction reports. Schedule and attend a pre-construction meeting and prepare meeting notes, as necessary. Establish a survey benchmark.
Barr Engineering Co. 4300 MarketPointe Drive, Suite 200, Minneapolis, MN 55435 952.832.2600 www.barr.com
Ms. Anna Eleria May 12, 2020 Page 2
• • • • • • • • • • • •
Prepare field orders and change orders, as necessary. Evaluate substitute materials and equipment proposed by Contractor and make recommendations to CRWD concerning substitution. Review shop drawings, samples, and other data which Contractor is required to submit Attend safety briefings held by the Contractor, as necessary. Attend weekly or other periodic construction meetings and prepare meeting notes, as necessary. Review quantities and applications for payment and provide payment recommendation to the CRWD. Perform a final inspection of the completed work and prepare punch lists as necessary Assist CRWD with final contract closeout services, as necessary. Survey the location of all new underground facilities (pipes, manholes) Prepare record drawings. Prepare construction report. Prepare O&M plan.
Assumptions: • •
No survey will be performed aside for what is specifically called out (Contractor will perform all additional survey) If construction observation and support services are required over and above our proposed estimate, Barr will perform these services following authorization by the CRWD and receipt of an executed contract amendment.
Schedule Assuming a notice-to-proceed by June 25, 2020, Barr proposes the following schedule: • •
Bidding and Permitting Services Construction Services
July-August 2020 September 2020 – June 2021
Estimated Cost All work covered by this scope of work will be charged on a time and expenses basis and invoiced approximately every month. We will not exceed the total budget listed below without written authorization from you. We estimate the proposed scope at $73,200, bringing the total contract amount to $203,837. • • •
Task 1: $13,210 Task 2: $59,990 Total: $73,200
Please contact me (952.832.2854, ncampeau@barr.com) if you have any questions about the scope of work or budget. Thank you for this opportunity.
P:\Mpls\23 MN\62\23621162 Eustis St Strmwtr Improvement\ProjRiskMgmt\Seminary Pond Improvements\Amendment No 4\Seminary Pond Amendment No 4.docx
Ms. Anna Eleria May 12, 2020 Page 3
Sincerely,
Nathan Campeau, PE Vice President
P:\Mpls\23 MN\62\23621162 Eustis St Strmwtr Improvement\ProjRiskMgmt\Seminary Pond Improvements\Amendment No 4\Seminary Pond Amendment No 4.docx
Project Name: Seminary Pond Improvements Amendment 4 Client Name: Capitol Region Watershed District Date: May 8, 2020 Approved by: Nathan Campeau Name (Last, First) Initials Billing Rate Project Role Task 1: Bidding and Permitting Wetland Permitting Bid Administration Pre-Bid Meeting Agreement Assistance Subtotal Task 2: Construction Services Pre-Construction Meeting Observation (includes travel and prep) Onsite Meetings Administration Record Drawings and Closeout O&M Plan Construction report Subtotal Project Subtotal Contingency %
Project Total Assumptions:
Campeau, Nathan NDC $170.00 PIC Minneapolis 8 10 3 4 25
Kimble, Michelle MAK $145.00 PM Minneapolis 4 6 1 11
3 5 10 8 5 2 2 35
4 25 15 10 5 3 8 70
60
81
Leuthold, Kurt KAL $190.00 Advisor Minneapolis
0
5 2 2
Fitzgerald, Eric EPF $95.00 Observer Minneapolis
Dougherty, Brendan BHD $100.00 LA Minneapolis
4 3
2
7
2
4 140
10
20 30 2 2 198
20 6 40 20 3 2 91
10
205
93
1
Wold, Karen KSW $135.00 Wetlands 40
40
Staberg, James JHS $120.00 Survey Minneapolis
Burt, Deborah DAB3 $100.00 Submittals Minneapolis 6
0
6
MacDonald, Thomas TEM $175.00 Stream
Sub Contractors
Contingency %
Project Total
Percentage of Total
-
$ $ $ $ $
-
$ $ $ $ $
6,810.00 3,810.00 1,765.00 825.00 13,210.00
18%
$
-
$ $ $ $ $ $ $ $
-
$ $ $ $ $ $ $ $
2,095.00 24,475.00 6,755.00 12,910.00 9,375.00 1,805.00 2,575.00 59,990.00
82%
$ 70,250.00 $ 2,950.00 $
-
$
-
$
73,200.00
$
73,200.00
2
$ 6,760.00 $ $ 3,810.00 $ 1,665.00 $ $ 825.00 $ 13,060.00 $
14 205 41 111 82 13 19 485
$ 1,995.00 $ 22,475.00 $ 6,255.00 $ 12,910.00 $ 9,175.00 $ 1,805.00 $ 2,575.00 $ 57,190.00
578
20
2 17
53
20
23
33
15
Expenses
48 28 12 5 93
2
1 13
20
Subtotal Labor
Minneapolis
3 10 8 4 2 2 2 31
12
Subtotal Hours
50.00 100.00 150.00
$
$ 100.00 $ 2,000.00 $ 500.00 $
200.00
$ 2,800.00
June 3, 2020 Board Meeting V. Action Items E) Award Bid for Como Zoo and Golf Course BMPs (Kelley)
DATE: TO: FROM: RE:
May 27, 2020 CRWD Board of Managers Forrest Kelley, PE, Regulatory Division Manager Authorize Notice of Award and Order Construction of Como Zoo and Golf Course Stormwater BMPs
Background In 2016, CRWD was awarded a $1.76 million grant through BWSR’s Targeted Watershed Program (TWP) for work in the Como and McCarrons subwatersheds. Two of the BMPs are located on the Como Park Golf Course – expansion of the existing Polar Bear Infiltration basin and installation of an underground infiltration pipe gallery at Hole 7, and an Iron-Enhanced Sand Filtration (IESF) bench along the east shoreline of the Northwest Pond between Holes 3 and 11. Issues Bidding for the project extended over a three-week period from May 5th to May 22, 2020. CRWD received bids from six contractors. The Engineer’s estimate including 10% contingency was $1,254,697 as shown in the summary table below. Engineer Estimate
Rachel Contracting
Peterson Companies
Frattalone Companies
Meyer Contracting
Mid-America Golf and Landscape
Urban Companies
$1,254,697.00 $1,420,890.20 $1,464,035.41 $1,682,608.56 $1,807,540.86 $2,056,500.00 $2,191,928.00
Rachel Contracting, LLC . submitted the lowest bid at $1,420,890.20. A majority of the cost discrepancy is attributed to a few bid items that came in higher than expected. The golf course specialist restoration work came in $118,000 higher than estimated, and the Opti RTC system and impermeable liner for the filter were both around $40,000 higher. Rachel Contracting have provided the necessary Responsible Bidder Evaluation Form and demonstrated the experience and ability to complete the required work. The attached Technical Memo from Houston Engineering recommends CRWD award the project to Rachel Contracting, LLC for a contract amount of $1,420,890.20. Additionally, CRWD has worked closely with City Parks staff, critical partners in moving this project forward, to ensure the project minimizes impacts to the golf course. As part of the Cooperative Construction Agreement, CRWD is providing $85,000 towards the construction of the Hole 8 lift station, and $12,500 (50%) for consultant services to incorporate golf course and irrigation restoration plans into Houston’s bid plan set and for observation and oversight during construction. Work is anticipated to start this summer and be complete by the spring of 2021. The 2020 budget for the Como Zoo and Golf Course BMPs is $940,220.
Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
Requested Actions Order construction of the Como Zoo and Golf Course Stormwater BMPs and authorize the Board President and Administrator to execute a Notice of Award and an Agreement with Rachel Contracting, LLC, subject to the review and approval of the Ramsey County Attorney; and authorize the Administrator to execute change orders in an amount not to exceed $75,000. enc.
Houston Engineering, Inc. Recommendation Letter and Bid Tabulation dated May 27, 2020
W:\06 Projects\Como Lake Projects\Como Regional Park BMPs\Board Memos\Board Memo Como BMPs Award.docx
2
Technical Memorandum Forrest Kelley, PE
To:
Capitol Region Watershed District CC:
Kevin Norby, RLA
From:
Greg Bowles PE Alex Schmidt PE
Subject:
Como Zoo and Golf Course Stormwater BMPs - Award Recommendation
Date:
May 27, 2020
Project #: CRWD: 405-16705
HEI: R006475-0020
The purpose of this memorandum is to summarize the bids received for the Como Zoo and Golf Course Stormwater BMPs (Project) and to provide our recommendation for award of the construction contract.
BIDDING PROCESS The bid processes followed accepted practices as generally defined within MS 103D.811 Bids for Construction and MS 471.345 Uniform Municipal Contracting Law. The Capitol Region Watershed District (CRWD) initiated the bid process by placing advertisements in the St. Paul Pioneer Press and Houston Engineering Inc. (HEI) solicited bid on QuestCDN.com, a commercial project advertising service. The requirements for bidding were defined within the Specifications/Bid Package for the Como Zoo and Golf Course Stormwater BMPs dated May 4th, 2020 - prepared by HEI. The Bid Package described a “virtual bid” where bids were only accepted via the online electronic vBid service through QuestCDN.com. One addendum was issued during the bid process and several questions were answered via the online Q&A page. A planholder’s list was maintained by QuestCDN for the Project. A total of nineteen (19) prospective “prime bidders” downloaded plan sets. An optional pre-bid meeting was conducted on May 12th, 2020 on a virtual GoTo Meeting platform. The pre-bid meeting consisted of a review of specification and plan content providing a detailed explanation of various project complexities, and bidders were encouraged to visit the project site to review site conditions. No information was discussed that was not described within the Specifications/Bid Package or the addenda.
SUMMARY OF BIDS RECEIVED The bid opening for the Project was also held virtually on May 22, 2020 at 1:00 pm. The Engineer’s Opinion of Probable Construction Cost for the Project is $1,254,697.00, including a 10% contingency. A total of six (6) bids were received. The following table summarizes the bids received. The bids are ranked according to amount.
7500 MERIDIAN CIRCLE NORTH, SUITE 120; MAPLE GROVE MN 55360
PAGE 1 OF 2
Rank
Contractor
Bid Amount
1
Rachel Contracting, LLC
$1,420,890.20
2
Peterson Companies
$1,464,035.41
3
Frattalone Companies
$1,682,608.56
4
Meyer Contracting Inc.
$1,807,540.86
5
Mid-America Golf and Landscape, Inc.
$2,056,500.00
6
Urban Companies
$2,191,928.00
An itemized and tabulated cost breakout worksheet summarizing each bidderâ&#x20AC;&#x2122;s response is provided in Attachment A.
REVIEW OF BIDS The virtual bid on QuestCDN requires that all requested submittals are uploaded and addenda are acknowledged before a bid can be submitted. The program also calculates bid prices based on unit costs, which excludes mathematical errors or legibility issues. The lowest bid was received from Rachel Contracting, LLC. HEI reviewed the submitted documentation for accuracy, completeness, and responsiveness. The submitted information showed Rachel Contracting has met the minimum requirements by showing experience in installing RCP stormsewer and structures, undergound stormwater infiltration systems, and Iron Enhanced Sand Filters within the last five (5) years. Many of the submitted projects were successful projects for watershed districts and cities in the metro. A cursory search for liens or bond claims against the contractor did not reveal any liens or claims. Kevin Norby reviewed and accepted the experience requirements of the Golf Course Specialist and Irrigation Specialist (both are a subconsultant, Duininck Golf). This information demonstrates that the apparent low bidder is responsible and qualified to complete the Project Work.
RECOMMENDATION HEI recommends award of the contract to Rachel Contracting, LLC in the amount of $1,420,890.20. We further recommend that an additional 10% of the contract ($142,089.02) be budgeted for potential change orders resulting from unforeseen conditions or omissions discovered as the project progresses. Portions of this amount would be paid to the contractor only if additional work is required above and beyond the scope of the work stated in the contract, and approved by CRWD. The Notice of Award can be issued following concurrence of the Board of Managers with these recommendations.
7500 MERIDIAN CIRCLE NORTH, SUITE 120; MAPLE GROVE MN 55360
PAGE 2 OF 2
Attachment A: Bid Tab Como Zoo and Golf Course Stormwater BMPs (Quest #7058690) Owner: Capitol Region Watershed District(CRWD) Solicitor: Houston Engineering Inc. - Maple Grove 05/22/2020 01:00 PM CDT
Line Item Item Description 1 MOBILIZATION 2 CLEARING AND GRUBBING 3 CLEAR LARGE TREES (GREATER THAN 6") 4 COMMON EXCAVATION (CV) (P) 5 SALVAGE TOPSOIL (P) 6 TOPSOIL BORROW (LV) 7 ROOTING TOPSOIL BORROW (LV) 8 HAUL AND DISPOSE OF MATERIAL (LV) 9 REMOVE MANHOLE STRUCTURE 10 REMOVE STORM SEWER (ALL SIZES) 11 REMOVE ABANDONED STORM SEWER (ALL SIZES) 12 REMOVE BITUMINOUS SURFACE 13 SALVAGE AND REINSTALL CHAIN LINK FENCE 14 PERMANENT 16FT VEHICULAR GATE W/LOCK 15 PERMANENT 8FT VEHICULAR GATE W/LOCK 16 18" DUAL WALL HDPE NON-PERFORATED PIPE 17 12" RC PIPE STORM SEWER 18 SALVAGE AND REINSTALL 21" RC PIPE STORM SEWER 19 24" RC PIPE STORM SEWER 20 36" CM PIPE STORM SEWER 21 36" RC PIPE STORM SEWER 22 21" RC FLARED END SECTION 23 24" RC FLARED END SECTION 24 30" HDPE CATCH BASIN 25 48" MANHOLE 26 72" MANHOLE 27 84" DIVERSION MANHOLE 28 60" OUTLET CONTROL STRUCTURE 29 72" OUTLET CONTROL STRUCTURE 30 120" HYDRODYNAMIC SEPARATOR 31 CMP INFILTRATION SYSTEM 32 IESF 6" PERFORATED PVC DRAIN TILE 33 IESF 6" PVC BEND (WYE/ELBOW) 34 IESF 6" PVC CLEAN OUT/MONITORING SUMP 35 IESF AUTOMATED VALVE AND CONTROL PANEL 36 ELECTRICAL SUPPLY 37 BITUMINOUS CART PATH 38 AGGREGATE BASE CLASS 5 (CV) 39 IESF COARSE FILTER AGGREGATE (CV) 40 IESF MEDIUM FILTER AGGREGATE (CV) 41 IESF FINE FILTER AGGREGATE (CV) 42 IESF IRON FILINGS 43 EPDM LINER 44 RIPRAP MNDOT CLASS II 45 RIPRAP MNDOT CLASS III 46 TEMPORARY 6FT CHAIN LINK FENCE 47 TEMPORARY 8FT VEHICULAR GATE W/LOCK 48 TEMPORARY SAFETY FENCE 49 SEDIMENT CONTROL LOG (COMPOST) 50 SEDIMENT CONTROL LOG (ROCK) 51 EROSION CONTROL BLANKET 52 FLOTATION SILT CURTAIN 53 CONSTRUCTION ENTRANCE 54 CATCH BASIN INLET PROTECTION 55 HYDRAULIC MULCH, FIBER BONDED HYDRO-MULCH 56 WATER CONTROL 57 TRAFFIC CONTROL 58 ZONE 3 UPLAND SEED MIX 59 ZONE 1 WET BASIN SEED MIX 60 TEMPORARY COVER CROP SEED MIX 61 GOLF COURSE RESTORATION Base Bid Total: Contingency
Engineer Estimate Rachel Contracting, LLC Peterson Companies Frattalone Companies Meyer Contracting Inc. Mid-America Golf and Landscape, Inc. Urban Companies UofM Quantity Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension Unit Price Extension 1 $50,000.00 $50,000.00 $71,000.00 $71,000.00 $28,238.00 $28,238.00 $87,620.00 $87,620.00 $80,500.00 $80,500.00 $183,126.00 $183,126.00 $125,000.00 $125,000.00 LS 2895 $1.70 $4,921.50 $1.40 $4,053.00 $1.59 $4,603.05 $1.20 $3,474.00 $1.40 $4,053.00 $3.96 $11,464.20 $2.00 $5,790.00 SY 11 $250.00 $2,750.00 $975.00 $10,725.00 $272.00 $2,992.00 $846.00 $9,306.00 $240.00 $2,640.00 $1,600.00 $17,600.00 $1,000.00 $11,000.00 EA 5276 $7.00 $36,932.00 $3.55 $18,729.80 $17.48 $92,224.48 $10.10 $53,287.60 $30.14 $159,018.64 $7.00 $36,932.00 $32.00 $168,832.00 CY 3661 $5.00 $18,305.00 $7.30 $26,725.30 $8.26 $30,239.86 $15.10 $55,281.10 $14.23 $52,096.03 $5.00 $18,305.00 $35.00 $128,135.00 CY 611 $25.00 $15,275.00 $22.35 $13,655.85 $26.63 $16,270.93 $39.75 $24,287.25 $48.26 $29,486.86 $5.25 $3,207.75 $35.00 $21,385.00 CY 259 $35.00 $9,065.00 $36.65 $9,492.35 $38.29 $9,917.11 $62.25 $16,122.75 $58.03 $15,029.77 $6.25 $1,618.75 $40.00 $10,360.00 CY 309 $7.00 $2,163.00 $11.85 $3,661.65 $21.62 $6,680.58 $26.00 $8,034.00 $31.01 $9,582.09 $11.00 $3,399.00 $25.00 $7,725.00 CY 4 $1,000.00 $4,000.00 $750.00 $3,000.00 $592.00 $2,368.00 $846.00 $3,384.00 $503.88 $2,015.52 $2,800.00 $11,200.00 $1,000.00 $4,000.00 EA 257 $15.00 $3,855.00 $25.35 $6,514.95 $21.35 $5,486.95 $31.75 $8,159.75 $36.47 $9,372.79 $30.00 $7,710.00 $35.00 $8,995.00 LF 336 $15.00 $5,040.00 $32.15 $10,802.40 $18.94 $6,363.84 $31.75 $10,668.00 $33.44 $11,235.84 $30.00 $10,080.00 $35.00 $11,760.00 LF 886 $6.00 $5,316.00 $9.90 $8,771.40 $3.52 $3,118.72 $3.20 $2,835.20 $4.81 $4,261.66 $3.15 $2,790.90 $12.00 $10,632.00 SY 195 $20.00 $3,900.00 $45.00 $8,775.00 $47.43 $9,248.85 $28.50 $5,557.50 $27.27 $5,317.65 $48.00 $9,360.00 $42.00 $8,190.00 LF 1 $1,250.00 $1,250.00 $1,920.00 $1,920.00 $1,785.00 $1,785.00 $2,540.00 $2,540.00 $2,424.24 $2,424.24 $4,950.00 $4,950.00 $4,200.00 $4,200.00 EA 2 $1,250.00 $2,500.00 $895.00 $1,790.00 $829.50 $1,659.00 $2,330.00 $4,660.00 $2,222.22 $4,444.44 $900.00 $1,800.00 $2,500.00 $5,000.00 EA 82 $60.00 $4,920.00 $58.50 $4,797.00 $31.88 $2,614.16 $53.00 $4,346.00 $65.87 $5,401.34 $35.00 $2,870.00 $55.00 $4,510.00 LF 32 $65.00 $2,080.00 $63.75 $2,040.00 $38.38 $1,228.16 $47.50 $1,520.00 $83.72 $2,679.04 $77.00 $2,464.00 $50.00 $1,600.00 LF 30 $80.00 $2,400.00 $107.00 $3,210.00 $104.00 $3,120.00 $53.00 $1,590.00 $129.71 $3,891.30 $85.00 $2,550.00 $60.00 $1,800.00 LF 103 $80.00 $8,240.00 $88.00 $9,064.00 $77.61 $7,993.83 $106.00 $10,918.00 $106.38 $10,957.14 $110.00 $11,330.00 $115.00 $11,845.00 LF 20 $60.00 $1,200.00 $51.95 $1,039.00 $103.00 $2,060.00 $106.00 $2,120.00 $185.96 $3,719.20 $80.00 $1,600.00 $115.00 $2,300.00 LF 203 $140.00 $28,420.00 $193.75 $39,331.25 $126.50 $25,679.50 $158.50 $32,175.50 $175.53 $35,632.59 $195.00 $39,585.00 $165.00 $33,495.00 LF 1 $2,500.00 $2,500.00 $1,915.00 $1,915.00 $1,344.00 $1,344.00 $2,330.00 $2,330.00 $1,368.66 $1,368.66 $2,150.00 $2,150.00 $2,500.00 $2,500.00 EA 2 $3,500.00 $7,000.00 $1,975.00 $3,950.00 $1,236.00 $2,472.00 $3,700.00 $7,400.00 $1,435.26 $2,870.52 $2,250.00 $4,500.00 $4,000.00 $8,000.00 EA 1 $350.00 $350.00 $3,335.00 $3,335.00 $1,389.00 $1,389.00 $3,170.00 $3,170.00 $4,040.92 $4,040.92 $1,725.00 $1,725.00 $3,500.00 $3,500.00 EA 2 $4,000.00 $8,000.00 $4,505.00 $9,010.00 $4,208.00 $8,416.00 $4,020.00 $8,040.00 $5,513.86 $11,027.72 $10,310.00 $20,620.00 $4,400.00 $8,800.00 EA 3 $9,000.00 $27,000.00 $8,425.00 $25,275.00 $8,956.00 $26,868.00 $9,520.00 $28,560.00 $10,027.43 $30,082.29 $14,950.00 $44,850.00 $11,000.00 $33,000.00 EA 1 $20,000.00 $20,000.00 $30,100.00 $30,100.00 $73,267.00 $73,267.00 $15,860.00 $15,860.00 $52,677.20 $52,677.20 $47,160.00 $47,160.00 $18,000.00 $18,000.00 LS 1 $12,000.00 $12,000.00 $30,175.00 $30,175.00 $28,173.00 $28,173.00 $8,460.00 $8,460.00 $41,109.15 $41,109.15 $52,360.00 $52,360.00 $10,000.00 $10,000.00 LS 1 $10,000.00 $10,000.00 $17,055.00 $17,055.00 $14,379.00 $14,379.00 $19,040.00 $19,040.00 $21,696.19 $21,696.19 $168,600.00 $168,600.00 $22,000.00 $22,000.00 EA 1 $120,000.00 $120,000.00 $93,500.00 $93,500.00 $205,056.00 $205,056.00 $89,900.00 $89,900.00 $133,737.57 $133,737.57 $165,800.00 $165,800.00 $95,000.00 $95,000.00 EA 1 $330,000.00 $330,000.00 $337,105.00 $337,105.00 $306,273.00 $306,273.00 $548,180.00 $548,180.00 $435,723.47 $435,723.47 $590,412.00 $590,412.00 $550,000.00 $550,000.00 LS 390 $15.00 $5,850.00 $28.50 $11,115.00 $10.74 $4,188.60 $20.25 $7,897.50 $20.49 $7,991.10 $9.00 $3,510.00 $25.00 $9,750.00 LF 6 $100.00 $600.00 $65.25 $391.50 $87.50 $525.00 $248.50 $1,491.00 $278.47 $1,670.82 $66.00 $396.00 $500.00 $3,000.00 EA 10 $250.00 $2,500.00 $202.00 $2,020.00 $272.00 $2,720.00 $364.50 $3,645.00 $496.84 $4,968.40 $465.00 $4,650.00 $1,200.00 $12,000.00 EA 1 $70,000.00 $70,000.00 $106,000.00 $106,000.00 $98,694.00 $98,694.00 $99,240.00 $99,240.00 $95,679.50 $95,679.50 $196,800.00 $196,800.00 $105,000.00 $105,000.00 LS 1 $10,000.00 $10,000.00 $18,000.00 $18,000.00 $20,969.00 $20,969.00 $18,950.00 $18,950.00 $23,970.00 $23,970.00 $29,650.00 $29,650.00 $28,000.00 $28,000.00 LS 123 $160.00 $19,680.00 $111.00 $13,653.00 $126.00 $15,498.00 $127.00 $15,621.00 $138.64 $17,052.72 $195.00 $23,985.00 $180.00 $22,140.00 TON 148 $40.00 $5,920.00 $25.50 $3,774.00 $93.66 $13,861.68 $50.50 $7,474.00 $103.31 $15,289.88 $66.00 $9,768.00 $55.00 $8,140.00 CY 64 $65.00 $4,160.00 $86.00 $5,504.00 $82.44 $5,276.16 $85.50 $5,472.00 $202.16 $12,938.24 $55.00 $3,520.00 $100.00 $6,400.00 CY 60 $55.00 $3,300.00 $86.00 $5,160.00 $81.84 $4,910.40 $85.50 $5,130.00 $180.77 $10,846.20 $50.00 $3,000.00 $100.00 $6,000.00 CY 189 $70.00 $13,230.00 $92.60 $17,501.40 $70.23 $13,273.47 $78.25 $14,789.25 $98.39 $18,595.71 $42.00 $7,938.00 $75.00 $14,175.00 CY 18 $1,200.00 $21,600.00 $1,220.00 $21,960.00 $1,573.00 $28,314.00 $1,490.00 $26,820.00 $1,829.32 $32,927.76 $43.00 $774.00 $2,000.00 $36,000.00 TON 660 $14.00 $9,240.00 $81.00 $53,460.00 $25.58 $16,882.80 $64.50 $42,570.00 $59.29 $39,131.40 $28.00 $18,480.00 $65.00 $42,900.00 SY 62 $150.00 $9,300.00 $134.50 $8,339.00 $82.06 $5,087.72 $129.50 $8,029.00 $132.92 $8,241.04 $55.00 $3,410.00 $125.00 $7,750.00 CY 15 $150.00 $2,250.00 $134.50 $2,017.50 $109.31 $1,639.65 $129.50 $1,942.50 $132.97 $1,994.55 $45.00 $675.00 $125.00 $1,875.00 CY 2465 $9.00 $22,185.00 $7.65 $18,857.25 $7.09 $17,476.85 $6.35 $15,652.75 $6.06 $14,937.90 $11.00 $27,115.00 $8.00 $19,720.00 LF 1 $750.00 $750.00 $625.00 $625.00 $567.00 $567.00 $423.00 $423.00 $404.04 $404.04 $900.00 $900.00 $400.00 $400.00 EA 1325 $4.00 $5,300.00 $5.75 $7,618.75 $2.63 $3,484.75 $3.70 $4,902.50 $7.22 $9,566.50 $11.00 $14,575.00 $7.00 $9,275.00 LF 1760 $5.00 $8,800.00 $4.35 $7,656.00 $3.36 $5,913.60 $3.70 $6,512.00 $6.12 $10,771.20 $9.00 $15,840.00 $6.00 $10,560.00 LF 255 $5.00 $1,275.00 $13.60 $3,468.00 $12.10 $3,085.50 $5.80 $1,479.00 $9.72 $2,478.60 $14.00 $3,570.00 $7.00 $1,785.00 LF 3333 $4.00 $13,332.00 $1.65 $5,499.45 $1.94 $6,466.02 $1.85 $6,166.05 $2.49 $8,299.17 $2.20 $7,332.60 $3.00 $9,999.00 SY 360 $25.00 $9,000.00 $13.60 $4,896.00 $14.21 $5,115.60 $18.50 $6,660.00 $24.37 $8,773.20 $16.00 $5,760.00 $25.00 $9,000.00 LF 2 $2,000.00 $4,000.00 $2,475.00 $4,950.00 $2,100.00 $4,200.00 $2,410.00 $4,820.00 $5,047.23 $10,094.46 $1,665.00 $3,330.00 $2,500.00 $5,000.00 LS 6 $200.00 $1,200.00 $300.00 $1,800.00 $131.00 $786.00 $318.50 $1,911.00 $199.02 $1,194.12 $600.00 $3,600.00 $400.00 $2,400.00 EA 4.4 $3,000.00 $13,200.00 $7,100.00 $31,240.00 $1.00 $4.40 $8,960.00 $39,424.00 $4,500.00 $19,800.00 $5,400.00 $23,760.00 $11,000.00 $48,400.00 AC 1 $10,000.00 $10,000.00 $22,750.00 $22,750.00 $5,395.00 $5,395.00 $18,200.00 $18,200.00 $14,305.88 $14,305.88 $26,500.00 $26,500.00 $60,000.00 $60,000.00 LS 1 $3,500.00 $3,500.00 $5,650.00 $5,650.00 $3,314.00 $3,314.00 $5,290.00 $5,290.00 $3,000.00 $3,000.00 $7,000.00 $7,000.00 $12,500.00 $12,500.00 LS 2434 $3.50 $8,519.00 $1.55 $3,772.70 $2.89 $7,034.26 $0.32 $778.88 $0.74 $1,801.16 $1.89 $4,600.26 $3.00 $7,302.00 SY 900 $3.50 $3,150.00 $1.70 $1,530.00 $5.25 $4,725.00 $0.53 $477.00 $1.36 $1,224.00 $2.70 $2,430.00 $3.00 $2,700.00 SY 2403 $3.50 $8,410.50 $0.90 $2,162.70 $1.31 $3,147.93 $0.16 $384.48 $0.12 $288.36 $2.16 $5,190.48 $1.00 $2,403.00 SY 1 $101,000.00 $101,000.00 $219,001.00 $219,001.00 $229,950.00 $229,950.00 $231,630.00 $231,630.00 $221,212.12 $221,212.12 $116,321.06 $116,321.06 $350,000.00 $350,000.00 LS $1,140,634.00 $1,420,890.20 $1,464,035.41 $1,682,608.56 $1,807,540.86 $2,056,500.00 $2,191,928.00 10% $1,254,697.40
June 3, 2019 Board Meeting V.F) Authorize Public Comment Period for 2019 MS4 Annual Report (Funke)
DATE: TO: FROM: RE:
May 22, 2020 CRWD Board of Managers Rachel Funke, Urban BMP Technician Authorize Public Comment Period on 2019 MS4 Annual Report
Background As a regulated operator of a small municipal separate storm sewer system (MS4), CRWD is required to prepare and submit an annual report of activities and accomplishments associated with its stormwater pollution prevention program (SWPPP) by June 30th to MN Pollution Control Agency (MPCA). CRWD must solicit public comment on the MS4 annual report and hold an annual public meeting to present the SWPPP activities and accomplishments made each year. Issues CRWD staff have summarized CRWD’s stormwater management activities and accomplishments in 2019 in an MS4 Annual Report Form provided by MPCA and CRWD’s 2019 Annual Report submitted to BWSR earlier this year. CRWD staff propose that the public comment period on CRWD’s 2019 SWPPP work commence on June 4th and end on June 28th and the public meeting for presenting this work occur at the second June Board meeting, June 17th. Announcements of the public comment period and public meeting will be published in the Saint Paul Pioneer Press and CRWD’s website. The 2019 annual report will be available on CRWD’s website. Action Requested Authorize public comment period on CRWD’s MS4 Annual Report for 2019; and approve the June 17, 2019 Board meeting as the public meeting date for the annual report.
W:\06 Projects\Trout Brook Interceptor\NPDES MS4 Permit\Board Memos\Board Memo MS4 2019 Annual Report Comment Period 06-03-20.docx
Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.