Regular Meeting of the Capitol Region Watershed District (CRWD) Board of Managers, for Wednesday, February 3, 2021, 6:00 p.m. held electronically. See note below.
Until further notice Board meetings will only be available via telephone and/or the web-based application Go To Meeting. You will not be able to attend meetings in person. You can join the meeting electronically by clinking on this link https://global.gotomeeting.com/join/493808701 and following the directions or dial in using your phone: +1 (872) 240-3212 Access Code: 493-808-701 Please visit www.capitolregionwd.org to get additional CRWD COVID-19 information. Materials enclosed REGULAR MEETING AGENDA I.
Call to Order of Regular Meeting (President Joe Collins) A) Attendance B) Review, Amendments, and Approval of the Agenda
II.
Public Comment – For Items not on the Agenda (Please observe a limit of three minutes per person.)
III.
Permit Applications and Program Updates (Permit Process: 1) Staff Review/Recommendation, 2) Applicant Response, 3) Public Comment, and 4) Board Discussion and Action.)
A) 20-035 North End Community Center (Hosch) B) 20-037 Cleveland Ave. reconstruction (Hosch) IV.
Special Reports – 2020 Lakes Update (Houle)
V.
Action Items A) AR: Approve Minutes of the January 20, 2021 Regular Meeting (Sylvander) B) AR: Approve 2021 Lake Monitoring Agreement with Ramsey County (Wein) C) AR: Appoint Lauren Wheeler to the Community Advisory Committee (Doneux)
VI.
Unfinished Business A) 2020 Financial Recap (Doneux)
VII.
General Information A) Board of Manager’s Updates
VIII. Next Meetings A) Wednesday, February 10, 2021 7:00 PM – CAC Meeting– Electronic Only B) Wednesday, February 17, 2021 6:00 PM- Regular Meeting – Electronic Only IX.
Adjournment Our mission is to protect, manage and improve the water resources of Capitol Region Watershed District
Capitol Region Watershed District Applicant:
David Ronzani St. Paul Parks and Recreation 25 West 4th Street, 400 City Hall Annex St. Paul, MN 55102
Permit 20-035 North End Community Center Consultant: Justin Nielsen Larson Engineering 3524 Labore Road White Bear Lake, MN 55110
Description: This project consists of the construction of a new community center (approx. 16,000 SF), multi-purpose artificial turf field, bituminous parking lot, bituminous basketball court, two playgrounds, reconstructed/reconfigured concrete sidewalk, and related utilities. Stormwater Management: One underground infiltration system. District Rule: —C, D, F Disturbed Area: 5.5 Acres Impervious Area: 1.76 Acres STAFF RECOMMENDATION: Approve with 4 Conditions: 1. Provide a copy of the NPDES permit. 2. Provide a SWPPP that includes items a.-i. in the 1/27/2021 permit report. 3. Provide a landscape plan. 4. Provide details for soil amendments in the plan where grading occurs. Comment responses indicate that soil amendments will be implemented, but this is not documented in the plans.
Cook Rice
Permit Location Permit Report 20-035
Aerial Photo Board Meeting Date: 2/3/2021
Capitol Region Watershed District Permit Report CRWD Permit #:
20-035
Review date:
January 27, 2021
Project Name:
North End Community Center
Applicant:
David Ronzani St. Paul Parks & Recreation 25 West 4th Street, 400 City Hall Annex St. Paul, MN 55102 (651) 266-6410 david.ronzani@ci.stpaul.mn.us
Purpose:
This project consists of the construction of a new community center, multi-purpose artificial turf field, bituminous parking lot, bituminous basketball court, two playgrounds, concrete sidewalk, and related utilities. Stormwater management consists of an underground infiltration system.
Location:
Northwest of the intersection of Rice Street and Lawson Avenue
Applicable Rules:
C, D, and F
Recommendation:
Approve with 4 Conditions
EXHIBITS: 1. Civil Plans (Sheet C1.00, C2.00, C3.00, C4.00, C5.00, C5.01, C5.02, C5.03), by Larson Engineering, dated 1/20/21, recv. 1/20/21. 2. Stormwater Calculations, by Larson Engineering, dated dated 1/20/21, recv. 1/20/21. 3. MIDS Calculator Summary, by Larson Engineering, dated dated 1/5/21, recv. 1/20/21. 4. Geotechnical Evaluation Report, by Braun Intertec, date 11/6/19, recv. 10/29/20. HISTORY & CONSIDERATIONS: None. RULE C: STORMWATER MANAGEMENT Standards ďƒ˜ Proposed discharge rates for the 2-, 10-, and 100-year events shall not exceed existing rates. ďƒ˜ Developments and redevelopments must reduce runoff volumes in the amount equivalent to an inch of runoff from the impervious areas of the site. W:\07 Programs\Permitting\2020\20-035 North End Community Center\20-035 Permit Report_R2.doc Page 1 of 4
Stormwater must be pretreated before discharging to infiltration areas to maintain the long-term viability of the infiltration area. Developments and redevelopments must incorporate effective non-point source pollution reduction BMPs to achieve 90% total suspended solid removal. Findings 1. A hydrograph method based on sound hydrologic theory is used to analyze runoff for the design or analysis of flows and water levels. 2. Runoff rates for the proposed activity do not exceed existing runoff rates for the 2-, 10-, and 100-year critical storm events. Stormwater leaving the project area is discharged into a well-defined receiving channel or pipe and routed to a public drainage system. 3. Stormwater runoff volume retention is achieved onsite in the amount equivalent to the runoff generated from 1.1-inch of rainfall over the impervious surfaces of the development. a. The amount of proposed impervious is 76,470 ft2. b. Volume retention required: 76,470 ft2 x 1.1 inches x 1 ft/12 inches = 7,010 ft3 Table 1. Proposed volume retention through abstraction (i.e. infiltration, reuse). Volume Volume Retention 1.1-inch Retention BMP Provided below Runoff Required (ft3) outlet (ft3) (ft3) Underground Infiltration System 27,856 6,547 7,010 Total 14,880 ft3 c. Banking of excess volume retention is not proposed. d. Infiltration volume and facility size has been calculated using the appropriate hydrologic soil group classification and design infiltration rate. e. The infiltration area is capable of infiltrating the required volume within 48 hours. f. Stormwater runoff is pretreated to remove solids before discharging to infiltration areas. g. Groundwater mounding is not anticipated to affect adjacent properties and buildings. 4. Alternative compliance sequencing has not been requested. 5. Best management practices achieve 90% total suspended solids removal from the runoff generated on an annual basis. 6. A memorandum of agreement for maintenance of stormwater facilities exists between the City of St. Paul and the CRWD. Adequate maintenance access is provided for the underground system. RULE D: FLOOD CONTROL Standards Compensatory storage shall be provided for fill placed within the 100-year floodplain. All habitable buildings, roads, and parking structures on or adjacent to a project site shall comply with District freeboard requirements. W:\07 Programs\Permitting\2020\20-035 North End Community Center\20-035 Permit Report_R2.doc Page 2 of 4
2.5-inch Runoff (ft3) 14,880
Findings 1. There is no floodplain on the property according to FEMA. 2. All habitable buildings, roads, and parking structures on or adjacent to the project site comply with CRWD freeboard requirements. RULE E: WETLAND MANAGEMENT Standard Wetlands shall not be drained, filled (wholly or in part), excavated, or have sustaining hydrology impacted such that there will be a decrease in the inherent (existing) functions and values of the wetland. A minimum buffer of 25 feet of permanent nonimpacted vegetative ground cover abutting and surrounding a wetland is required. Findings 1. There are no known wetlands located on the property. RULE F: EROSION AND SEDIMENT CONTROL Standards A plan shall demonstrate that appropriate erosion and sediment control measures protect downstream water bodies from the effects of a land-disturbing activity. Erosion Control Plans must adhere to the MPCA Protecting Water Quality in Urban Areas Manual. Findings 1. Erosion and sediment control measures are consistent with best management practices, as demonstrated in the MPCA manual Protecting Water Quality in Urban Areas. 2. Adjacent properties are protected from sediment transport/deposition. 3. Wetlands, waterbodies and water conveyance systems are protected from erosion/sediment transport/deposition. 4. Total disturbed area is 5.5 acres; an NPDES permit is required. A SWPPP has not been submitted. RULE G: ILLICIT DISCHARGE AND CONNECTION Standard Stormwater management and utility plans shall indicate all existing and proposed connections from developed and undeveloped lands for all water that drains to the District MS4. Findings 1. New direct connections or replacement of existing connections are not proposed. 2. Prohibited discharges are not proposed. Recommendation: Approve with 4 Conditions Conditions: 1. Provide a copy of the NPDES permit. 2. Provide a SWPPP that includes the following: W:\07 Programs\Permitting\2020\20-035 North End Community Center\20-035 Permit Report_R2.doc Page 3 of 4
a. b. c. d.
Dewatering provisions (if any). Perimeter control for stockpiles. Plan for temporary and permanent stabilization. Silt fence or fabric placed under the grate is not an approved form of inlet protection. e. Installation of infiltration practices shall be done during periods of dry weather and completed before a rainfall event. Placement of engineered soils shall be on dry native soil only. f. The bottom excavation surface of infiltration areas shall be level without dips or swales. g. During construction, stormwater must be routed around infiltration areas until all construction activity has ceased and tributary surfaces are cleaned of sediment. h. Excavation of infiltration areas shall be completed using a backhoe with a toothed bucket. i. Native soils in infiltration areas shall be de-compacted to a minimum depth of 18 inches. 3. Provide a landscape plan. 4. Provide details for soil amendments in the plan where grading occurs. Comment responses indicate that soil amendments will be implemented, but this is not documented in the plans.
W:\07 Programs\Permitting\2020\20-035 North End Community Center\20-035 Permit Report_R2.doc Page 4 of 4
EROSION CONTROL NOTES
All exposed soil areas must be stabilized as soon as possible to limit soil erosion but in no case later than 7 days after the construction activity in that portion of the site has temporarily or permanently ceased. Temporary stockpiles without significant silt, clay or organic components (e.g., clean aggregate stockpiles, demolition concrete stockpiles, sand stockpiles) and the constructed base components of roads, parking lots and similar surfaces are exempt from this requirement.
7.
All grading operations shall be conducted in a manner to minimize the potential for site erosion. Sediment control practices must be established on all down gradient perimeters before any up gradient land disturbing activities begin.
6.
The toe of the silt fence shall be trenched in a minimum of 6”. The trench backfill shall be compacted with a vibratory plate compactor.
5.
All construction site entrances shall be surfaced with crushed rock across the entire width of the entrance and from the entrance to a point 50' into the construction zone.
4.
Erosion control measures shown on the erosion control plan are the absolute minimum. The contractor shall install temporary earth dikes, sediment traps or basins, additional siltation fencing, and/or disk the soil parallel to the contours as deemed necessary to further control erosion. All changes shall be recorded in the SWPPP.
3.
Install temporary erosion control measures (inlet protection, silt fence, and rock construction entrances) prior to beginning any excavation or demolition work at the site.
2.
Owner and Contractor shall obtain MPCA-NPDES permit. Contractor shall be responsible for all fees pertaining to this permit. The SWPPP shall be kept onsite at all times.
1.
EROSION CONTROL NOTES 9.
All riprap shall be installed with a filter material or soil separation fabric and comply with the Minnesota Department of Transportation Standard Specifications.
10. All storm sewer catch basins not needed for site drainage during construction shall be covered to prevent runoff from entering the storm sewer system. Catch basins necessary for site drainage during construction shall be provided with inlet protection. 11. In areas where concentrated flows occur (such as swales and areas in front of storm catch basins and intakes) the erosion control facilities shall be backed by stabilization structure to protect those facilities from the concentrated flows. 12. Inspect the construction site once every seven days during active construction and within 24 hours after a rainfall event greater than 0.5 inches in 24 hours. All inspections shall be recorded in the SWPPP. 13. All silt fences must be repaired, replaced, or supplemented when they become nonfunctional or the sediment reaches 1/3 of the height of the fence. These repairs must be made within 24 hours of discovery, or as soon as field conditions allow access. All repairs shall be recorded in the SWPPP. 14. If sediment escapes the construction site, off-site accumulations of sediment must be removed in a manner and at a frequency sufficient to minimize off-site impacts. 15. All soils tracked onto pavement shall be removed daily. 16. All infiltration areas must be inspected to ensure that no sediment from ongoing construction activity is reaching the infiltration area and these areas are protected from compaction due to construction equipment driving across the infiltration area.
EROSION CONTROL NOTES 19. Temporary soil stockpiles must have silt fence or other effective sediment controls, and cannot be placed in surface waters, including stormwater conveyances such as curb and gutter systems, or conduits and ditches unless there is a bypass in place for the stormwater. 20. Collected sediment, asphalt and concrete millings, floating debris, paper, plastic, fabric, construction and demolition debris and other wastes must be disposed of properly and must comply with MPCA disposal requirements.
LEGEND 950 950 949 2.0%
EXISTING CONTOURS PROPOSED CONTOURS - MAJOR INTERVAL PROPOSED CONTOURS - MINOR INTERVAL GRADE BREAK LINE GRADE SLOPE SILT FENCE
21. Oil, gasoline, paint and any hazardous substances must be properly stored, including secondary containment, to prevent spills, leaks or other discharge. Restricted access to storage areas must be provided to prevent vandalism. Storage and disposal of hazardous waste must be in compliance with MPCA regulations.
RIP-RAP / ROCK CONST. ENTRANCE INLET PROTECTION
22. External washing of trucks and other construction vehicles must be limited to a defined area of the site. Runoff must be contained and waste properly disposed of. No engine degreasing is allowed onsite.
BEFORE THE PLACEMENT OF TOPSOIL, THIS AREA SHALL BE SCARIFIED TO A DEPTH OF 6"
23. All liquid and solid wastes generated by concrete washout operations must be contained in a leak-proof containment facility or impermeable liner. A compacted clay liner that does not allow washout liquids to enter ground water is considered an impermeable liner. The liquid and solid wastes must not contact the ground, and there must not be runoff from the concrete washout operations or areas. Liquid and solid wastes must be disposed of properly and in compliance with MPCA regulations. A sign must be installed adjacent to each washout facility to inform concrete equipment operators to utilize the proper facilities.
950.00 TC 949.50 GL
24. Upon completion of the project and stabilization of all graded areas, all temporary erosion control facilities (silt fences, hay bales, etc.) shall be removed from the site. 25. Contractor shall submit Notice of Termination for MPCA-NPDES permit within 30 days after Final Stabilization.
SPOT ABBREVIATIONS: TC - TOP OF CURB GL - GUTTER LINE B - BITUMINOUS C - CONCRETE G - GROUND EO - EMERGENCY OVERFLOW TW - TOP OF WALL BW - BOTTOM OF WALL (F/G) (*) - EXISTING TO BE VERIFIED
GRADING NOTES
166
15" RCP ST S
COOK
12" RCP ST S
16 4
163 48" RCP 12" RCP ST S
48" RCP ST S
15" RCP ST S
SA
AVENUE
NS
15" RCP SAN S (P)
W
42" RCP SAN S 36" RCP ST S
48" RCP ST S
12" RCP ST S
164
165
MH (P) BURIED?
8 16
166
164.25 C
165.50 C*
159
160
161.12 C
0.75%
164
161 158
159
162
W
165.46 TS 161.96 BS
166.40 G
30" RCP
166.25 C 166.00 C
166.12 G
158.21 B/C
158
163
156.83 B/C
161
159
163
D N U O NT R G ME AY UIP PL Q E
4 16
161.76 C
161.12 C
161.68 C
161.00 C
162
162.24 TC/GL
159.75 RIM
160.25 G
161.80 C
RUBBER SURFACED PLAYGROUND
159
AGE 5-12
1.8%
165.40 C
168.93 TS 165.10 BS
169.00 C
157.00 C
155.49 C 100-YR HWL 154.88
RUBBER SURFACED 155.70 C PLAYGROUND AGE 2-5C 155.83
160
160
168.93 TS 165.10 BS
162.14 TC/GL
15 8
156.82 C
157 156
GM 157.00 C
168.88 TS 168.38 BS
CP "R 12 ST S
5.0%
1.
Tree protection consisting of snow fence or safety fence installed at the drip line shall be in place prior to beginning any grading or demolition work at the site.
Grades shown in paved areas represent finish elevation.
All elevations with an asterisk (*) shall be field verified. If elevations vary significantly, notify the Engineer for further instructions.
2.
Restore all disturbed areas with 4” of good quality topsoil and seed. All construction shall be performed in accordance with state and local standard specifications for construction. All pavement grades within ADA parking stalls, access aisles, and routes shall not exceed 2.0% in any direction.
NORTH END COMMUNITY CENTER 1039 Rice Street St. Paul, MN 55117 CLIENT St. Paul Parks & Recreation 400 City Hall Annex 25 West 4th Street St. Paul, MN 55102 LANDSCAPE ARCHITECT St. Paul Parks & Recreation 25 West 4th Street, 400 City Hall Annex St. Paul, MN 55102 651.266.6410 CIVIL ENGINEER Larson Engineering, Inc. 3524 Labore Road White Bear Lake, MN 55110 651.481.9120 STRUCTURAL ENGINEER Studio NYL 2995 Baseline Road, Suite 314 Boulder, CO 80303 303.558.3145 MEPFP ENGINEER MEP Associates, LLC 860 Blue Gentian Rd, Suite 175 Eagan, MN 55121 651.379.9120 KITCHEN EQUIPMENT CONSULTANT Culinex 311 4 th Ave South Sartell, MN 56377 320.259.6557 COST CONSULTANT Loeffler Construction & Consulting 20520 Keokuk Avenue, Suite 100 Lakeville, MN 55044 952.955.9119 100% DESIGN DEVELOPMENT 50% CONSTRUCTION DOCUMENTS WATERSHED RESUBMITTAL
10/1/2020 12/04/2020 01/20/2021
NOT FOR CONSTRUCTION FOR REFERENCE ONLY 12206034
Project Number
JAN
Drawn By
JUSTIN NIELSEN, P.E.
Typed or Printed Name 52687
Registration Number
168.76 TS 164.26 BS
166.80 C
168
171
172
170
7 16
5 16
166
164.21 C
CP "R 15
164C 166.75 164.26 C
164.56 C
W
Signature
168.93 TS 164.50 BS
169.00 C
164.7 C*
157
16 0
1 16
162.69 GL
163
AVENUE
12" SAN S 18" RCP ST S
30" RCP ST S
30" RCP ST S
I hereby certify that this plan, specification or report was prepared by me or under my direct supervision and that I am a duly licensed Professional Engineer under the State of Minnesota.
1.8%
156.32 B
9 15
161.77 GL
16 2 161.71 TC 161.21 GL/RIM
162.57 B
5.0%
160
162.98 C
162.89 TC 162.39 GL
LAWSON
30" RCP ST S
165
160
2 16
3 16
163.06 C
161
161.82 RIM 162.43 B
163
12" RCP
168.88 C
166.82 C
157.17 BS 160.79 TS
162
160.88 BS 164.50 TS 164.56 C
INV=159.4 NW SE INACCESSIBLE
166.75 TS 164.61 BS
164
ST S
P:\Projects\Projects - 2020\12206034 - North End Community Center\C. Design\Drawing Files\12206034 C3.00.dwg
163 162 161 160
163.65 C
162.41 C
162
OHD
156.86 C
166.94 C
159
163
156.50 B
160
163.60 B
161
164
"R CP
15" RCP
54" RCP ST S
NORTH
12" RCP
165
MARLE EET
BRIDGE REET
164
163.84 C
160.80 RIM
166.72 C*
RUBBER MAT
SEPAK TAKRAW ARTIFICIAL TURF
163.06 C
163.65 C
SERVICE7.68% DRIVE
162.38 TC/GL
5 16
163
7 16
164.20 TC 163.70 GL
163
12
S
W
162
156.11 B
156.87 C 156.78 C
160.50 BW 161.31 C/TW
156.69 C
155.70 C
161.55 C
164.08 C
155.61 C/EOF
16 7
PLAYGROUND EQUIPMENT
RUBBER MAT
169
171
163.53 TC 163.03 GL
4' FENCE
164
12" RCP ST
AVENUE
16 9
12" RC ST S P
AWSON
6" W
12" RCP ST S
165.50 G
157.00 C
159.00 BW 161.19 C/TW
155.70 C
100-YR HWL 154.99
161.12 C 0.75% 164.25 C
161.24 C
161.38 TW/BW
166.93 C*
RUBBER MAT
RUBBER MAT
7 16
54" RCP ST S
164 6 16
42" SAN S
161
166
4.
12" SAN S
15 7
164
MULTI-PURPOSE ARTIFICIAL TURF FIELD
156.00 BW 161.19 C/TW
1.8%
156.00 BW 161.19 C/TW
166
CB TOP=166.1 NO VISIBLE PIPES FULL OF DEBRIS
6" W
5.
15" RCP
16 5
164
163
162
160
157
156
165
6.
6" W
36" SAN S
161
162
160
42" SAN S
1.0%
155 154
OH C
12" RCP
36" SAN S
3.
166
165.95 C*
163
160
161.87 TS 158.37 BS 157.49 B
16 5
54" RCP ST S
156
154 155
NEW BUILDING MAIN LEVEL FFE = 169.00 (ARCH 100' - 0") LOWER LEVEL FFE = 157.00 "MIN" (ARCH 88' - 0")
165 12" RCP
159
156 42" SAN S
SAN S
INV=160.5 N INV=160.3 W
INV=160.4 E INV=160.2 N
AVENUE 165
164 163 162 161
164.14 C 167
6" W
36" RCP ST S 24" RCP SAN S (P)
COOK 165
16 9
170
42" SAN S
158 159
157
160 161
16" W 16" W
EXISTING BUILDING
8/28/2020 11:41:54 AM
176
171
177 17 8
17 3
17 4
17 2
170
169
167
SAN S
168
21" RCP 15" RCP
30" RCP
18" SAN S
6" W 12" RCP
21" RCP ST S
18" SAN S (P) 18" SAN S (P)
18" RCP ST S
166 12" RCP
INV=161.8 E INV=161.8 SE
24" RCP SAN S (P)
S T R E E T R I C E 24" RCP SAN S (P)
165 30" SAN S (P)
0
20
40
80
GRADING AND EROSION CONTROL PLAN
C3.00
Capitol Region Watershed District
Permit 20-037 Cleveland Avenue (CSAH 46) Reconstruction
Applicant:
Nick Fischer Consultant: Ron Leaf Ramsey County Public Works Kimley-Horn 1425 Paul Kirkwood Drive 767 Eustis Street Arden Hills, MN 55112 St. Paul, MN 55114 Description: The Cleveland Avenue Reconstruction (Project) consists of reconstruction of Cleveland Avenue from Como Avenue in St. Paul to Larpenteur Avenue in Falcon Heights. The project includes grading, bituminous paving, retaining walls, ADA improvements, traffic signals, lighting and drainage and utility improvements. Stormwater Management: One underground filtration system, one underground infiltration system, and one surface infiltration basin. District Rule: —C, D, F Disturbed Area: 10.99 Acres Impervious Area: 7.27 Acres STAFF RECOMMENDATION: Approve with 4 Conditions: 1. Provide a copy of the NPDES permit. 2. Revise plan to address items a.-b. in the 1/27/2021 permit report. 3. Provide specifications/special provisions to verify the following: a. Rock specification for the underground infiltration system on Sheet 139. b. Underdrain perforations and orientation for filtration system on Sheet 141. c. Clean washed sand specification for filtration system on Sheet 141. 4. Provide calculations or model results to verify rate control is satisfied.
Larpenteur
Permit Location Permit Report 20-037
Aerial Photo Board Meeting Date: 2/3/2021
Capitol Region Watershed District Permit Report CRWD Permit #:
20-037
Review date:
January 27, 2021
Project Name:
Cleveland Avenue (CSAH 46) Reconstruction
Applicant:
Nick Fischer Ramsey County Public Works 1425 Paul Kirkwood Drive Arden Hills, MN 55112 651-235-6588 nicklaus.fischer@co.ramsey.mn
Purpose:
Reconstruction of Cleveland Avenue from Como Avenue in St. Paul to Larpenteur Avenue in Falcon Heights. The project includes grading, bituminous paving, retaining walls, ADA improvements, traffic signals, lighting and drainage and utility improvements. Permanent stormwater management consists of a below ground infiltration system, an infiltration basin, and a below ground filtration system.
Location:
Cleveland Ave from Larpenteur to Como, Falcon Heights and St. Paul
Applicable Rules:
C, D, and F
Recommendation:
Approve with 4 Conditions
EXHIBITS: 1. Civil Plans (277 Sheets/317 Pages), by Kimley Horn, dated 1/15/21, recv. 1/20/21. 2. Drainage Design Report, by Kimley Horn, dated 11/20, recv. 12/16/20. 3. Permit Application Narrative, by Kimley Horn, dated 12/16/20, recv. 12/16/20. 4. Cleveland Ave HydroCAD Model, by Kimley Horn, not dated, recv. 1/20/21. 5. North Ditch Rates HydroCAD Model, by Kimley Horn, not dated, recv. 12/16/20. 6. Soil Borings, by Braun Intertec, dated 8/26/19, recv. 12/16/20. 7. SPRWS Easement for BMP, by Kimley-Horn, dated 1/5/21, recv. 1/20/21. 8. Revised BMP D HydroCAD Model Summary, by Kimley-Horn, dated 1/20/21, recv. 1/20/21. HISTORY & CONSIDERATIONS: Approximately 0.77 acres of new/reconstructed impervious area disturbed by this project is treated by BMPs approved under Permit 09-017. RULE C: STORMWATER MANAGEMENT W:\07 Programs\Permitting\2020\20-037, Cleveland Avenue Reconstruction\20-037 Permit Report_R2.doc Page 1 of 5
Standards Proposed discharge rates for the 2-, 10-, and 100-year events shall not exceed existing rates. Developments and redevelopments must reduce runoff volumes in the amount equivalent to an inch of runoff from the impervious areas of the site. Stormwater must be pretreated before discharging to infiltration areas to maintain the long-term viability of the infiltration area. Developments and redevelopments must incorporate effective non-point source pollution reduction BMPs to achieve 90% total suspended solid removal. Findings 1. A hydrograph method based on sound hydrologic theory is used to analyze runoff for the design or analysis of flows and water levels. 2. It is unknown if runoff rates for the proposed activity exceed existing runoff rates for the 2-, 10-, and 100-year critical storm events. Stormwater leaving the project area is discharged into a well-defined receiving channel or pipe and routed to a public drainage system. 3. Stormwater runoff volume retention is not achieved onsite in the amount equivalent to the runoff generated from 1.1-inch of rainfall over the impervious surfaces of the development. a. The amount of proposed impervious is 316,710 ft2. b. Volume retention required: 316,710 ft2 x 1.1 inches x 1 ft/12 inches = 29,032 ft3 Table 1. Proposed volume retention through abstraction (i.e. infiltration, reuse). Volume Volume Retention 1.1-inch 2.5-inch Retention BMP Provided below Runoff Runoff Required (ft3) outlet (ft3) (ft3) (ft3) B – Central Underground System 9,419 6,060 13,773 D – South Basin 4,580 9,599 21,815 29,032 3 Total 13,999 ft c. Banking of excess volume retention of is not proposed. d. Infiltration volume and facility sizes have been calculated using the appropriate hydrologic soil group classification and design infiltration rate. e. The infiltration areas are capable of infiltrating the required volume within 48 hours. f. Stormwater runoff is pretreated to remove solids before discharging to infiltration areas. g. Groundwater mounding is not anticipated to affect adjacent properties and buildings. 4. Alternative compliance has been requested due to limited location options and physical constraints in the corridor. a. The applicant partially complied with the volume retention standard. b. Filtration using sand media (55% credit) is proposed; filtration required: (29,032 ft3 – 13,999 ft3) x 1.82 credit factor = 27,360 ft3 Table 2. Proposed volume retention through filtration (i.e. sand, enhanced).
W:\07 Programs\Permitting\2020\20-037, Cleveland Avenue Reconstruction\20-037 Permit Report_R2.doc Page 2 of 5
Filtration Volume Required (ft3) 27,360
BMP A – North Underground Filtration Total
Filtration Volume 1.1-inch Provided below Runoff outlet (ft3) (ft3) 1,591 3,978 1,591 ft3
2.5-inch Runoff (ft3) 9,040
i. Filtration volume and facility size has been calculated using the appropriate hydrologic soil group classification and design filtration rate. ii. The filtration area is capable of filtering the required volume within 48 hours. iii. Stormwater runoff is pretreated to remove solids before discharging to filtration areas. c. The applicant did not partially comply with the volume retention standard at an offsite location or through the use of qualified banking credits. d. The applicant has not submitted money to be contributed to the Stormwater Impact Fund. e. The project is linear, and the cost cap has been reached (7.27 acres of new/reconstructed impervious - 0.77 acres of new/reconstructed impervious treated in St. Paul BMPs = 6.5 acres subject to cost cap * $75,000/acre = $487,500). The anticipated cost of the proposed BMPs is $512,300. The 0.77 acres of new/reconstructed impervious area is treated by BMPs approved under Permit 09-017. 5. Best management practices do not achieve 90% total suspended solids removal from the runoff generated on an annual basis. However, the project is linear, and the cost cap is met. 6. A memorandum of agreement for maintenance of stormwater facilities exists between Ramsey County and the CRWD. Adequate maintenance access is provided for the surface basin. Adequate maintenance access is provided for the underground systems. RULE D: FLOOD CONTROL Standards Compensatory storage shall be provided for fill placed within the 100-year floodplain. All habitable buildings, roads, and parking structures on or adjacent to a project site shall comply with District freeboard requirements. Findings 1. There is no floodplain on the property according to FEMA. 2. It is unknown if all habitable buildings, roads, and parking structures on or adjacent to the project site comply with CRWD freeboard requirements. However, adequate conveyance has been provided to prevent flooding. RULE E: WETLAND MANAGEMENT Standard
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Wetlands shall not be drained, filled (wholly or in part), excavated, or have sustaining hydrology impacted such that there will be a decrease in the inherent (existing) functions and values of the wetland. A minimum buffer of 25 feet of permanent nonimpacted vegetative ground cover abutting and surrounding a wetland is required. Findings 1. There are no known wetlands located on the property. RULE F: EROSION AND SEDIMENT CONTROL Standards A plan shall demonstrate that appropriate erosion and sediment control measures protect downstream water bodies from the effects of a land-disturbing activity. Erosion Control Plans must adhere to the MPCA Protecting Water Quality in Urban Areas Manual. Findings 1. Erosion and sediment control measures are consistent with best management practices, as demonstrated in the MPCA manual Protecting Water Quality in Urban Areas. 2. Adjacent properties are protected from sediment transport/deposition. 3. Wetlands, waterbodies and water conveyance systems are protected from erosion/sediment transport/deposition. 4. Total disturbed area is 10.99 acres; an NPDES permit is required. A SWPPP has been submitted. RULE G: ILLICIT DISCHARGE AND CONNECTION Standard Stormwater management and utility plans shall indicate all existing and proposed connections from developed and undeveloped lands for all water that drains to the District MS4. Findings 1. New direct connections or replacement of existing connections are not proposed. 2. Prohibited discharges are not proposed. Recommendation: Approve with 4 Conditions Conditions: 1. Provide a copy of the NPDES permit. 2. Revise plan to address the following: a. Revise infiltration basin detail on Sheet 136 to address the following: i. Add note stating that fabric shall be excluded from the bottom of the infiltration practice. ii. Revise underdrain detail to include two inches of choking stone on the sides of the #57 stone or verify that the choking stone shown extends across the entire cross-section of sand. Alternatively, provide 5 inches of ½ inch washed angular rock surrounding the draintile.
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b. Revise Infiltration System B design to prevent surcharging of the system. System outlet (954.62’ – MH 401 W INV) is approximately 3 feet above the top of the rock system (951.66’). 3. Provide specifications/special provisions to verify the following: a. Rock specification for the underground infiltration system on Sheet 139. b. Underdrain perforations and orientation for filtration system on Sheet 141. c. Clean washed sand specification for filtration system on Sheet 141. 4. Provide calculations or model results to verify rate control is satisfied.
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February 3, 2021 Board Meeting IV. Special Reports – 2020 Lakes Update (Houle)
DATE: TO: FROM: RE:
January 25th, 2021 CRWD Board of Managers Mark Houle, Water Resource Technician 2020 Lakes Update
Background There are five lakes within the boundaries of CRWD: Como Lake, Crosby Lake, Little Crosby Lake, and Loeb Lake in St. Paul, and Lake McCarrons in Roseville. Each lake is collaboratively monitored by Ramsey County Public Works (RCPW), the Ramsey County Soil and Water Conservation Division, the Minnesota Department of Natural Resources (DNR), and CRWD to evaluate overall health, assess compliance with water quality standards, and determine if each lake supports its designated uses for swimming, fishing, and/or aesthetics. Data has been collected annually on each lake for varying periods of record, with the Como Lake dataset being the longest, dating back to 1984. Issue In 2020, CRWD, in partnership with RCPW and the Ramsey County Soil and Water Conservation Division,, collected chemical, physical, and biological data from all five District lakes. Data collected included: dissolved oxygen, total phosphorus, chlorophyll-a, temperature, Secchi depth, phytoplankton, zooplankton, macrophyte samples, biovolume surveys of vegetation, and continuous water level data. All of the lakes data collected in 2020 have been analyzed and summarized. Historical lake data and summer average total phosphorus, chlorophyll-a, and Secchi depth calculations are also available online via the CRWD Water Data Portal. An update will be given on 2020 lake monitoring, 2020 lake quality in comparison to the historical data record, 2020 accomplishments, and 2021 initiatives. Requested Action None. W:\07 Programs\Monitoring & Data Acquisition\2020 Monitoring\2020 Lakes\Board Meeting_Feb 2021\Board Memo_2020 Lakes 02-3-21.docx
February 3, 2021 Board Meeting V. Action Item A) Approve Minutes of January 20, 2021 Regular Board Meeting
(Sylvander)
Regular Board Meeting of the Capitol Region Watershed District (CRWD) Board of Managers, for Wednesday, January 20, 2021, 6:00 p.m. (Regular Meeting) at the office of CRWD, 595 Aldine Street, St. Paul, Minnesota. REGULAR MEETING MINUTES I.
A)
Call to Order of Regular Meeting (President Joe Collins)
Managers Joe Collins Hawona Sullivan Janzen Shawn Murphy Rick Sanders Mary Texer B)
Staff Present Public Attendees Jessica Bromelkamp, CRWD Mike MacDonald, CAC Mark Doneux, CRWD Elizabeth Hosch, CRWD Michelle Sylvander, CRWD James Mogen, Ramsey County Attorney
Review, Amendments and Approval of the Agenda.
Administrator Doneux requested the addition of operations and initiatives to be added under unfinished business. Motion 21-008: Approve the Agenda of January 20, 2021 with addition to Unfinished Business. Sanders/Murphy Unanimously Approved II.
Public Comment
No Comments III.
Permit Applications and Program Updates A)
16-032, St. Paul JCC – Closure (Hosch)
Ms. Hosch reviewed permit #16-032 for St. Paul JCC. This permit was issued for a new building addition and site improvements to the St. Paul Jewish Community Center at the corner of St. Paul Ave. and Davern in St. Paul. Stormwater is treated through one underground infiltration system that has been confirmed functional through site inspection during a flood test. Work is complete and the site is stable. There is a $5,400 surety to return.
Motion 21-009: Approve $5,400 surety return and approve Certificate of Completion for permit #16032, St. Paul JCC Addition. Sanders/Murphy Unanimously Approved B)
17-024, St. Catherine Library Lot – Closure (Hosch)
Ms. Hosch reviewed permit #17-024 for St. Catherine Library Lot. This permit was issued for a new parking lot on the campus of St. Catherine University near Cleveland and Bayard in St. Paul. Stormwater is treated through one surface filtration basin that has been confirmed functional. Work is complete and the site has been stabilized. One small section of swale on the south side of the parking lot has been temporarily stabilized with the expectation of additional planting in the spring if warranted upon future inspection. There is a $8,900 surety to return. Mr. MacDonald asked about the high-water table in this area. Manager Sanders and Manager Texer commented about the number of trees that were removed. Ms. Hosch replied that an area that has been dedicated to an outdoor classroom area. Motion 21-010: Approve $8,900 surety return and approve Certificate of Completion for permit #17024, St. Catherine Library Lot. Murphy/Sanders Unanimously Approved C)
19-012, UST 2nd year housing – Closure (Martinkosky)
Ms. Hosch reviewed permit #19-012 for UST 2nd Year Housing. This permit was issued for the demolition of an existing faculty residence building and surface lot and construction of a sophomore residence building with associated utilities at the intersection of Cleveland Ave. N. and Ashland Ave. in St. Paul. Stormwater is treated through one underground infiltration system and one green roof that have been confirmed functional. Work is complete and the site is stable. There is a $6,000 surety to return. Motion 21-011: Approve $6,000 surety return and approve Certificate of Completion for permit #19012, UST 2nd Year Housing. Murphy/Sanders Unanimously Approved Motion 21-012: Reconsider Certificate of Completion for permit #19-012, UST 2nd Year Housing. Murphy/Sanders Unanimously Approved
Motion 21-013: Amend $6,000 surety to $6,600 surety return and approve Certificate of Completion for permit #19-012, UST 2nd Year Housing. Murphy/Sanders Unanimously Approved Motion 21-014: Adopt the amended motion to Approve $6,600 surety return and approve Certificate of Completion for permit #19-012, UST 2nd Year Housing. Murphy/Sanders Unanimously Approved D)
20-021, Hope Community Academy (Hosch)
Ms. Hosch reviewed permit #20-021 for Hope Community Academy. The applicant, HCA Building Company will redevelop the existing Hope Community Academy. The applicable rules are Stormwater Management (Rule C), Flood Control (Rule D), and Erosion and Sediment Control (Rule F). The disturbed area of this project is 1.1 acres with .87 acres impervious surface. Motion 21-015: Approve with 7 Conditions Conditions: 1. Receipt of $4,400 surety. 2. Receipt of documentation of maintenance agreement recorded with Ramsey County. 3. Provide plans signed by a professional engineer per the Minnesota Board of AELSLAGID. 4. Provide a copy of the NPDES permit. 5. Provide a SWPPP that includes the following: a. Dewatering provisions (if any). b. Perimeter control for stockpiles. c. Plan for temporary stabilization. d. Engineered soil shall remain uncontaminated (not mixed with other soil) before and during installation. e. Silt fence or fabric placed under the grate is not an approved form of inlet protection. 6. Provide a site-specific maintenance plan that includes the following: a. List all stormwater management practices. b. Person(s) responsible for maintenance of stormwater devices(s). c. Frequency of inspection/ indicator that maintenance is needed. d. Description of inspection activities. e. Description of maintenance activities. f. Inspect in winter months to ensure plowed snow is not being stored on infiltration practices. g. Establish a watering plan that extends a minimum of one year after planting. h. Annual maintenance to include trimming vegetation, replacing vegetation where needed, mulch replacement, and removal of accumulated sediment and debris. 7. Revise plans/filtration system drain tile design to accommodate the following: a. Underdrain pipes should have a minimum of four (4) inches of the proposed ASTM #8 choker stone above and on each side of the pipe (stone is not required below the pipe).
b. Cleanout details should specify least four inches diameter vertical non-perforated schedule 40 PVC pipe, and extend to the surface. Cap cleanouts with a watertight removable cap. Murphy/Sanders Unanimously Approved E)
20-036, Lexington Apartments – Review Period Extension (Hosch)
Ms. Hosch reviewed permit #20-036 for Lexington Apartments. The applicant requested an extension to the 60-day review period prior to the expiration. The applicant has requested the additional time to complete the permit requirements. Motion 21-016: Approve 60-day review period extension for Permit 20-036 Lexington Apartments to expire March 23, 2021. Murphy/Sanders Unanimously Approved IV.
Special Reports – No Special Reports
V.
Action Items A)
AR: Approve Minutes of the January 6th Annual Meeting (Sylvander)
Manager Texer noted a correction. Motion 21-017: Approve the amended Minutes of the January 6, 2020 Annual Meeting. Murphy/Sanders Unanimously approved. B)
AR: Approve Accounts Payable/Receivable for December 2020 (Sylvander)
Motion 21-018: Approve Accounts Payable/Receivable for December 2020. Murphy/Sanders Unanimously approved. C)
AR: Approve Community Advisory Committee Bylaws (Doneux)
Administrator Doneux reviewed the Community Advisory Committee Bylaws. Per State Statute 103D.331, the Board of Managers “must annually appoint an advisory committee to advise and assist the managers on all matters affecting the interests of the watershed district and make recommendations to the managers on all contemplated projects and improvements in the watershed district.”
Most watershed districts have named their advisory committees as their “Citizen Advisory Committee.” The name for Capitol Region Watershed District’s advisory committee was also set as Citizen Advisory Committee (CAC) in the original bylaws in 1999. The topic of changing the name of the Citizen Advisory Committee was discussed at the November 10, 2020 CAC meeting. The CAC voted at its December 9, 2020 meeting to change its name to Community Advisory Committee. The Committee also asked that the current Bylaws be distributed to the group to get any other minor changes included before adopting the revised Bylaws at the January 13, 2021 meeting. Comments were received from Nicole Soderholm and Richard Weil and Gwen Willems offered two changes at the meeting. These changes are reflected in the final approved Bylaws. The CAC adopted the changes to the Bylaws at their January 13, 2021 meeting and requires Board approval. Manager Sullivan Janzen addressed the board for clarification in the CAC Bylaws regarding the wording of co-chair versus co-chairs. Manager Sullivan Janzen also requested clarification on unexcused absences and who to report an excused absence to. Mr. MacDonald felt that these items were just overlooked and could be discussed and corrected at the next CAC meeting. Manager Sullivan Janzen requested that the CAC return to the board regarding clarification of the two noted items. Administrator Doneux recommended that the CAC make the changes to the bylaws and the board could approve the revised Bylaws at this time with clarification to the noted items. Motion 21-019: Approve revised CAC Bylaws with clarification to items noted. Sanders/Murphy Unanimously Approved VI.
Unfinished Business A)
2020 Watershed Stewards Awards (Bromelkamp)
Ms. Bromelkamp reviewed that CRWD has transitioned most of its in-person meetings and events to a virtual platform to adhere to the Minnesota Department of Health’s guidance to reduce risks associated with Covid-19. At the December CAC meeting, staff proposed hosting a smaller, virtual 2020 Awards Ceremony with the board, CAC, staff, and this year’s winners in attendance. The CAC was supportive of this approach. CRWD plans to recognize three awards categories for 2020 including the Watershed Citizen, Watershed Partner and Watershed Outreach Program of the Year. A shorter program is also planned to highlight CRWD’s major accomplishments in 2020 as well as board, staff, and CAC anniversaries. The virtual Awards Ceremony will be held on Thursday, February 25, 2021 from 4-5 pm. Winners will receive their awards and a gift basket with local treats in advance of the ceremony. Each winner will be asked to provide photos or a video of their work and to say a few words about our work together as part of the ceremony. Highlights will be shared on CRWD’s website, blog, and social media accounts. The Awards Committee, comprised of CAC members (Mary Lilly and Mike MacDonald), Board Managers (Shawn Murphy and Hawona Sullivan-Janzen), and CRWD staff (Mark Doneux and Jessica Bromelkamp), recommended the following 2020 Watershed Steward Award winners to the CAC at
the January 13 meeting. The list of winners was unanimously approved. Watershed Citizen Award: Chris Kunz – Minnesota Water Steward Watershed Outreach Program Award: Saint Paul Parks and Recreation’s BIPOC Outdoors Watershed Partner Award: City of Lauderdale Mangers were very pleased with staff being able to make the event virtual.
B) Seminary Pond Update (Eleria) Administrator Doneux shared that the Seminary Pond is just about complete. Ms. Eleria will attend at a later date for a more detailed report. C) Operational Initiatives Administrator Doneux provided a review of continuous operational initiatives such as the employee handbook, Crisis Go Application, M-Files, Contracting, and Procurement Guidelines, exterior cameras, multi factor authentication, program review, and exterior signage. The employee handbook was last updated in 2011. Staff are working with the Human Resource contractor Gallagher & Co. to make updates to incorporate the salary administration policy, work off site policy, administrative procedures and FMLA guidance. A draft of the handbook will be going to the Personnel Committee before Board adoption. Staff have been working on a Crisis Communication Plan with an application called Crisis Go. The phone application would provide instant, automated crisis communications. The application included incident reporting, drill manangement, emergency response plans, digital maps, staff check-in, contacts and will require regular updates. The application is planned to roll out in 2021. For five years staff have been exploring and discussing a platform to improve document management. The M-Files platform uses optical character recognition. It is anticipated to improved document retrieval, security, archival and improve workflows. Staff will begin rolling out M-Files in 2021. District staff have been reviewing Contracting and Procurement Guidelines. The current policies are out of date and inadequate. Staff have been working for multiple years with CRWD Attorney and Kennedy Graven to make sure the district is compliant with municipal contracting laws. The district currently has a robust firewall for server security. To add an additional layer of security to the server staff will be adding a multi factor authentication phone application. The application is currently being tested with anticipated roll out in February of 2021. Administrator Doneux explained how exterior cameras were not included as part of the initial security system. Staff have received a quote to add protection for the District, staff, and visitors. Implementation is expected in 2021.
As part of the regular program review, staff are evaluating priority issues such as program equity goals, boulevard rain garden projects, maintenance, and program consolidation. Administrator Doneux reviewed that exterior signage around the exterior of the building is being evaluated for Best Management Practices (BMPs). Locations are being identified for best exposure. This would include signage explaining the pocket park and interactive exhibit. President Collins thanked Administrator Doneux for keeping the board updated with the operations of the office. VII.
General Information A)
Board of Managers’ Updates
Manager Texer shared that MAWD received a request for funding. A Professor at the U of M requested funding for $9,000 to help with a seminar on water. Administrator Doneux recommended the professor contact MN stormwater resource center to request funding. Manager Sullivan Janzen recommended that support be offered to the professor. Manager Murphy complimented how well Ms. Hosch explains the permits and requested more information about the entire permitting process. Mr. MacDonald added that the CAC could benefit from a presentation about the permitting process as well. Manager Murphy asked about BWSR academy training. President Collins replied that the academy training is restricted to BWSR staff. Manager Murphy noted that he has been appointed to the MN invasive species council. President Collins asked Manager Sullivan Janzen to provide a list of initiatives for the board to talk about. Manager Sullivan Janzen shared information about a mini medical school offered at U of M. The course was offered to average people wanting to learn more about health and care. Manager Sullivan Janzen recommended a similar watershed academy that people of all ages could come and learn about water, watersheds, and improving water quality. VIII. Next Meetings A) B)
IX.
Wednesday, February 3, 2021 6:00 PM – Regular Meeting– Electronic Only Manager Murphy will be absent. Wednesday, February 10, 2021 7:00 PM- CAC Meeting – Electronic Only Manager Texer will attend.
Adjournment
Motion 21-020: Adjournment of the January 20, 2021 Regular Board Meeting at 7:30 P.M.
Murphy/Sanders Unanimously Approved Respectfully submitted, Michelle Sylvander
February 3, 2021 Board Meeting V. B) AR: Approve 2021 Lake Monitoring Agreement with Ramsey County (Wein)
DATE: TO: FROM: RE:
January 25, 2021 CRWD Board of Managers Sarah Wein, Monitoring Coordinator Approve 2021 Lake Monitoring Agreement with Ramsey County
Background Ramsey County Public Works (RCPW) has been conducting in-lake water quality testing on all Ramsey County lakes, including CRWD’s five District Lakes (Como, Crosby, Little Crosby, Loeb, McCarrons). At each lake, water quality data is collected twice monthly from May-September. The data collected includes chemical, physical, and biological parameters that are measured along a depth profile at set sampling locations on each lake. The data is provided by RCPW to CRWD for analysis and reporting. CRWD has provided financial support to RCPW for lake sampling services since 2005. Following recommendations outlined in the 2014 Monitoring Program Review and the Como Lake Water Quality Drivers Analysis Study, CRWD has worked with RCPW to increase monthly monitoring of District lakes to include April and October sampling. This extension of the sampling season is intended to capture early- and late-season water chemistry fluctuations, which helps to inform in-lake processes. Overview With assistance from the Ramsey County Attorney, RCPW has developed an annual cooperative agreement for all services related to CRWD Lake monitoring. This annual contract from RCPW is being proposed for all 2021 lake water quality sampling and requires approval. The estimated cost for 2021 Baseline (Exhibit C) and Extended Baseline (Exhibit D) sampling is $39,447.42. Staff will review and recommend approval of the agreement and key elements with the Managers. Requested Action Approve 2021 Lake Monitoring with Ramsey County and authorize Administrator to execute service agreement. enc:
Ramsey County Agreement with CRWD for 2021 Lake Monitoring Services
"W:\07 Programs\Monitoring & Data Acquisition\2021 Monitoring\2021 Lakes\2021 RCPW Contract\2021_RCPW Contract Board Memo_020321_FINAL.docx"
Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
Agreement PUBW2021-01R RAMSEY COUNTY AGREEMENT WITH THE CAPITOL REGION WATERSHED for 2021 LAKE MONITORING SERVICES This Agreement is between the Capitol Region Watershed District, a local special purpose unit of government (“Watershed”) and Ramsey County, a political subdivision of the State of Minnesota, ("County") for the testing of water quality, within the Watershed, within Ramsey County. RECITALS 1. County is in possession of water quality testing facilities and capability. 2. Watershed desires County, upon request, to perform water quality testing on its behalf. 3. Watershed is willing to pay County costs and expenses for such tests. 4. All tests requested by Watershed will be within the Watershed’s boundaries and within Ramsey County. AGREEMENT 1. Scope of Agreement 1.1. County will perform a water quality testing protocol for Watershed pursuant to the 2009 Ramsey County Lake Management Program Sampling Protocol (“Baseline Request”) at the locations and according to the parameters as listed in Exhibit A. Baseline testing will be performed eight times per year at each location between the dates of May 1st and September 30th. 1.2. Upon request, and subject to staffing or other limitations, County will perform Additional Testing as directed by the Watershed. Additional Testing will be performed within 2 weeks of receiving request. 1.3. Watershed has made a special request for an extended water quality testing protocol as identified in Exhibit D (“Extended Baseline Request”). 1.4. This agreement is limited to the services requested and provided between January 1, 2021 and December 31, 2021. 2. Water Quality Testing Services
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2.1. County staff will collect samples, preserve and transport samples and perform water quality tests or otherwise arrange for testing in accordance with Section 3 herein. 2.2. All tests will be performed in accordance with accepted industry standards. The designated standards for each test is identified in Exhibit B. 2.3. Nothing herein is intended to transfer any statutory duties or responsibilities. 3. Sub-contracting for Testing Services 3.1. If the County is unable to perform the testing, County may sub-contract for the water quality testing to be performed by a qualified third-party. 3.2. Qualified sub-contractors will comply with industry standards and will be solicited in accordance with state law and County procedures. The County will maintain a list of qualified sub-contractors. 3.3. Prior to submitting a sample for testing to a qualified sub-contractor, County will obtain a quote for the procedure and specific number of samples, and will provide the specific quote and the identity of the contractor to Watershed. County will not proceed with testing until it receives written approval by the Watershed to proceed. If Watershed does not provide approval, Watershed will continue to responsible for the Baseline Request Fee, as provided in Section 5.1. 4. Test Reports and Samples 4.1. County will deliver test reports to Watershed within 30 days of availability, or when otherwise requested. 4.2. Upon transmittal to Watershed, County is not responsible for maintaining a record of the sample, the test or its results. 4.3. County and Watershed shall be considered joint owners of the tests, and may use, share or distribute the same in any non-commercial manner. The samples will be disposed of at the County’s discretion. 5. Water Quality Test Fees 5.1. Except as provided in Section 5.2, County will perform the sampling, transportation, and testing for the Baseline Request and the Extended Baseline Request, if any, at a flat rate. The flat rate is based on the quantity of testing done in the previous year and the current year’s labor and testing rates, plus a pro rata portion of the County’s identified equipment costs. The flat rate for the current year is provided and itemized in Exhibit C.
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5.2. The flat rate fee identified in Section 5.1 will be credited for any test performed by a sub-contractor pursuant to Section 3. The credit will be equal to the per sample cost identified in Exhibit B. 5.3. County will perform Additional Testing, as provided in Section 1.2, at the rate provided in Exhibit B or the rate quoted by the qualified sub-contractor, for any requested collection, transportation, or testing. 5.4. Watershed will reimburse County for any testing performed by qualified subcontractor at the rate charged, with no mark-up. 6. Payment Schedule 6.1. County will invoice for the Baseline Request, and any Extended Baseline Request, fees, less any credit, in November following the testing season. 6.2. County will invoice for any Additional Testing services in November, along with the invoice for the Section 6.1 fees. 6.3. County will invoice Watershed for any third-party costs as incurred. 6.4. Watershed will pay all invoices within 60 days of receipt. 7. The Watershed shall be responsible for ensuring County has access to the property listed in Exhibit A, and grants license over any property owned by the Watershed, as needed, to perform any services under this agreement. 8. The Watershed and County shall indemnify, defend, and hold each other harmless against any and all liability, losses, costs, damages, expenses, claims, or actions, including attorney’s fees, which the indemnified party, its officials, agents, or employees may hereafter sustain, incur, or be required to pay, arising out of or by reason of any act or omission of the indemnifying party, its officials, agents, or employees, in the execution, performance, or failure to adequately perform the indemnifying party’s obligation pursuant to this Agreement. Nothing in this Agreement shall constitute a waiver by the County or the Watershed of any statutory or common law immunities, liability limits, or exceptions on liability 9. County will maintain all records pertaining to fees or costs incurred in connection with the services for six years from the date of completion of the services. County agrees that any authorized Watershed representative or the state auditor may have access to and the right to examine, audit and copy any such records during normal business hours. 10. This Agreement shall remain in full force and effect until terminated by mutual agreement of the parties. Any amendment must be in writing.
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Capitol Region Watershed District By: _______________________________ Administrator
Date:______________________
RAMSEY COUNTY, MINNESOTA _________________________________ Ryan T. O’Connor, County Manager
Date: ____________________________
Approval recommended: _________________________________ Ted Schoenecker, Director Public Works Department
Date: ____________________________
Approved as to form: _________________________________ Assistant County Attorney
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Exhibit A: Baseline Request Lake Sites to be Tested Under Baseline Agreement Lake Name
DNR Lake ID
DNR Lake Site ID
Crosby
62-0047
201
McCarron
62-0054
101
Como
62-0055
102, 201, 202
Little Crosby
62-0225
201
Loeb
62-0231
201
Water Parameters to be Tested • • • • • • • • • • • • • • • • •
Ammonia Nitrogen Chloride Chlorophyll a Dissolved Oxygen Nitrite-Nitrate Nitrogen pH Phytoplankton Community Analysis Secchi Disk Depth Soluble Reactive Phosphorus Specific Conductivity Temperature Total Kjeldahl Nitrogen Total Phosphorus Total Suspended Solids Total Volatile Solids Turbidity Zooplankton Community Analysis
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Exhibit B: Laboratory Analysis Methods and Rates Procedure
Method
Method Year
Cost/Sample*
Alkalinity
SM 2320B
2011
$8.51
Ammonia
EPA 350.1 rev 2.0
1993
$11.55
Chlorophyll-a
SM 10200-H
2017
$35.00
Chloride
SM 4500-Cl- B
2011
$9.40
Coliform, Total and E. Coli
SM 9223B(Colilert)
2004
$33.00
Hardness
SM 2340 C
2011
$7.51
Nitrate plus Nitrite
SM 4500-NO3 H
2011
$10.81
Ortho Phosphorus (SRP)
EPA 365.1
1993
$15.85
pH
SM 4500-H+ B
2011
$4.32
Phytoplankton Analysis
SM 10200 F
2017
$61.25
Total Dissolved Phosphorus
EPA 365.1
1993
$16.89
Total Kjeldahl Nitrogen
EPA 351.2 rev 2.0
1993
$15.00
Total Phosphorus
EPA 365.1
1993
$10.26
Total Suspended Solids
SM 2540 D
2011
$17.00
Total Volatile Solids
EPA 160.4
1971
$3.92
Turbidity
EPA 180.1
1993
$5.49
Zooplankton Analysis
SM 10200 G
2017
$61.25
Labor
$83.51
*Rates subject to review on an annual basis. Rates may be changed with approval by both parties.
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EXHIBIT C: BASELINE REQUEST ESTIMATED PROGRAM AND FLAT FEE 2021
CRWD baseline Analysis 2021
Count
Unit Price
Amount
Total Phosphorus
212
$10.26
$2,175.12
Ortho Phosphorus
212
$15.85
$3,360.20
0
$16.89
$0.00
112
$9.40
$1,052.80
pH
0
$4.32
$0.00
Alkalinity
0
$8.51
$0.00
Turbidity
212
$5.49
$1,163.88
Hardness
0
$7.51
$0.00
Total Kjeldahl Nitrogen
135
$15.00
$2,025.00
Ammonia
135
$11.55
$1,559.25
Nitrate+Nitrite
135
$10.81
$1,459.35
Total Suspended Solids
16
$17.00
$272.00
Total Volatile Solids
16
$3.92
$62.72
112
$35.00
$3,920.00
0
$33.00
$0.00
Zooplankton
40
$61.25
$2,450.00
Phytoplankton
40
$61.25
$2,450.00
$9,761.00
$1,638.38
$83.51
$7,349.06
Subtotal 1
$30,937.76
Total Dissolved Phosphorus Chloride
Chlorophyll A E. coli
Equipment Labor
17% 88
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EXHIBIT D: EXTENDED BASELINE REQUEST PROGRAM CRWD spring/fall Analysis 2021
2021 Count
Unit Price
Amount
Total Phosphorus
52
$10.26
$533.52
Ortho Phosphorus
52
$15.85
$824.20
Chloride
38
$9.40
$357.20
Alkalinity
0
$8.51
$0.00
Turbidity
52
$5.49
$285.48
Total Kjeldahl Nitrogen
40
$15.00
$600.00
Ammonia
40
$11.55
$462.00
Nitrate+Nitrite
40
$10.81
$432.40
Total Suspended Solids
6
$17.00
$102.00
Total Volatile Solids
6
$3.92
$23.52
Chlorophyll A
32
$35.00
$1,120.00
Zooplankton
11
$61.25
$673.75
Phytoplankton
11
$61.25
$673.75
Labor
29
$83.51
$2,421.85
Subtotal 2
$8,509.67
8
February 3, 2021 Board Meeting V. Action Items – C. Appoint Lauren Wheeler to the Community Advisory Committee
DATE: TO: FROM: RE:
January 19, 2021 CRWD Board of Managers Mark Doneux Appointment of Lauren Wheeler to the Community Advisory Committee
Background On January 19, 2021 CRWD received an application from Lauren Wheeler with a request to become a member of the Community Advisory Committee. Issues Ms. Wheeler has two years of experience within water resources/drainage engineering and as part of this role, have helped submit various watershed permits on behalf of development projects. As a civil engineer she is interested in pursuing water resources engineering, and excited at the opportunity to learn more about the watershed process and to gain experience in this area. She believes it is also important to be an active community member and contribute to the health of the neighborhood, and the CAC seems like a great way to do so. Requested Action Appoint Lauren Wheeler to the Community Advisory Committee.
enc.: Citizen Advisory Committee Membership Application form for Lauren Wheeler.
W:\05 Citizen Advisory Committee\Application Materials\Board Memo Appointed\Bd Memo appointment of Andrea Lovoll to the CAC 5-10-19.docx
February 3, 2021 Board Meeting VI. Unfinished Business A) 2020 Financial Recap (Doneux) DATE: TO: FROM: RE:
January 28, 2021 CRWD Board of Managers Mark Doneux, Administrator 2020 Financial Recap
Background The Board of Managers adopted the 2021 budget and levy at the December 16, 2020 meeting. The 2021 Budget is nearly $2.4 million less than the adopted budget for 2020 and over $2.6 million less than what was anticipated in the Watershed Management Plan for 2021. The Board of Managers approved a 2021 Budget and Levy that was less than what may have normally been adopted due primarily to the financial impacts of the COVID-19 pandemic. The levy for 2021 was held flat at $8,277,699. Issues The 2020 estimated actual revenue was within 1% of the original adopted budget while the expenses were 32% lower than that of the adopted budget. Most of the reduction in expenses was in the Capital Improvement Projects (CIP) where projects did not begin or were delayed. One major concern was for the tax levy. Planning for 2021 was amended assuming a lower-than-normal tax levy revenue. At the end of 2020, the final levy revenue was within 1% of the budgeted amount. This is good news considering the 2021 tax levy represents approximately 88% of total revenue. The year end fund balance for both operations and CIP was better than budgeted and better than late 2020 estimates. The operations fund balance is starting the year above the 50% policy level however looks to drop to about 39% at the end of 2021. The CIP fund balance is starting 2021 at just under $5.5 million, well about the $2,000,0000 policy amount however many ongoing CIP commitments lie ahead for the District in the coming years. Overall, the 2020 financial outlook is favorable however we must be thoughtful as the District ramps up our efforts coming out of the COVID-19 pandemic and to the level anticipated in the Watershed Management Plan. Requested Action No Action Requested enc:
2020 – 2021 Revenue and Levy Summary
W:\02 Budget and Finance\Budget - 2021\Final Budget and Levy\Board Memo - 2020 Budget Udpate - 1-28-21.docx
2021 CRWD Expenditure, Revenue and Levy Summary 1/28/2021 Operations and Capital
OPERATIONS Tax Levy (1) Intergovernmental (MVHC) Fees Interest Income Other Total
$
Expenditures
Fund Balance
Revenue
OPERATIONS
2020 Adopted
2020 Estimated $
$
4,752,220 45,000 20,000 1,000 4,844,450
Administration Programs Projects Total
$ $ $ $
Beginning Balance
$
4,695,669
$
$
4,530,609
$
36,500 5,294 22,059 4,759,522
4,752,220 15,000 20,000 1,000
$
4,788,220
578,550 2,855,417 1,410,483 4,844,450
$ $ $ $
719,806 1,970,868 1,007,322 3,697,996
$ $ $ $
937,085 1,943,207 788,053 3,668,345
$ $ $ $
799,100 3,626,434 942,786 5,368,320
$
1,891,112
$
1,891,112
$
1,891,112
$
Ending Balance
$
$
$ $
2,723,725 $ ok 1,848,998 874,727 147%
2,982,289
Fund Balance Policy Amount Difference % of Policy CAPITAL
1,891,112 $ not ok 2,422,225 $ (531,113) $ 78%
Property Tax Levy (1) Intergovernmental (MVHC) Other Parkview Partner Revenue
CAPITAL
$3,349,205
$
Total
$
Beginning Balance Revenue less expenditures
$ $
Ending Balance
$ Oper
$700,000
$880,738
$50,000
$15,000
2,723,725 50% 2,143,625 not ok 2,684,160 2,684,160 80% 2021 Proposed
$3,483,584 1,383,738 12,989
$3,525,479 $58,000 $150,000
$500,000
Capital Improvement Program
Fund Balance Policy Amount Difference % of Policy
$ $
2020 Actual
$0
Como Subwater 7 Partner Funding Other - Clean Water Grant (9) Targeted Watershed Program Grant Stormwater Impact Fund Interest Income Debt Levy + Bond Proceeds Total
Fund Balance (unencumbered)
2020 Estimated
$3,525,479
(8)
Expenditures
2021 Proposed
4,514,609 15,000 1,000
2020 Adopted Revenue
2020 Actual
$125,000
25,884
$15,000
4,775,479
$
4,244,943
$
4,906,195
$
3,873,479
6,942,533
$
4,235,673
$
4,364,369
$
4,035,744
6,942,533
$
4,235,673
$
4,364,369
$
4,035,744
4,949,916 $ (2,167,054) $
4,949,916 9,270
$ $
4,949,916 541,826
$ $
4,959,186 (162,265)
4,959,186
$
5,491,742
$
4,796,921
2,782,862
#VALUE! #VALUE!
$
$2,000,000 $2,959,186 248%
$2,000,000 $2,796,921 240%
1/28/20212:49 PM
2021 CRWD Expenditure, Revenue and Levy Summary 01/28/21 Combined Operations and CIP
Combined Operations and CIP Budget 2020 Adopted 2020 Estimated ## Revenues ###
## Expenditures of Budget ### not ok ## Fund Balance
Property Tax Levy (1) $ Bond Proceeds Partner Funding Met Council Intergovernmental Fees Other Other - Clean Water G Interest Income Fund Balance Total $
8,277,699 500,000 125,000 20,000 700,000 51,000 9,673,699
$
Administration $ Programs Projects Capital Improvement Total $
578,550 2,855,417 1,410,483 6,942,533 11,786,983
$ $ $
$ $
Beginning Balance Ending Balance (2)
7,863,814
2020 Actual $
8,179,253
2021 Proposed $
150,000 1,383,738 36,500 35,048
15,000 880,738
$
16,000 8,925,552
31,178
8,277,699 208,000 15,000 20,000 125,000 16,000 8,661,699
$
9,665,717
$
$ $ $ $
937,085 1,943,207 788,053 4,364,369 8,032,714
$ $ $
$
719,806 1,970,868 1,007,322 4,235,673 7,933,669
$
799,100 3,626,434 942,786 4,035,744 9,404,064
6,841,028
$
6,841,028
$
6,841,028
$
7,682,911
4,673,974
$
7,682,911
$
8,474,031
$
6,940,546
$
2020 Actual 4,695,669 3,483,584
$
8,179,253
## ###
TAX LEVY Operations Capital Improvement
2020 Adopted $ 4,752,220 3,525,479
2020 Estimated $ 4,514,609 3,349,205
Total Difference from previous year % Change Historical Adopted Levy Increase
$ $
8,277,699 $ 1,339,649 19.31% 19.31%
Debt Levy General Levy Total Levy
$ $ $
8,277,699 8,277,699
7,863,814
2021 Proposed $ 4,752,220 3,525,479 $ $
8,277,699 0.00% 0.00%
$ $ $
1,054,454 7,223,245 8,277,699
1/28/20212:49 PM