Board Workshop and Regular Meeting of the Capitol Region Watershed District (CRWD) Board of Managers, for Wednesday, August 7, 2019 5:00 p.m. (Workshop) and 6:00 p.m. (Regular Meeting) at the office of the CRWD, 595 Aldine Street, St. Paul, Minnesota. WORKSHOP AGENDA (5:00 PM) I. II. III.
I.
Materials enclosed
Call to Order of Board Workshop 2020 Watershed Management Plan Adjourn Board Workshop REGULAR MEETING AGENDA Call to Order of Regular Meeting (President Joe Collins) A) Attendance B) Review, Amendments, and Approval of the Agenda
II.
Public Comment – For Items not on the Agenda (Please observe a limit of three minutes per person.)
III.
Permit Applications and Program Updates (Permit Process: 1) Staff Review/Recommendation, 2) Applicant Response, 3) Public Comment, and 4) Board Discussion and Action.)
A) B) C) D) E)
14-003 Hwy 5 resurfacing – Closure (Hosch) 14-018 Frogtown Farms – Closure (Hosch) 15-034 TH94 at 7th – Closure (Martinkosky) 19-013 St. Paul Gateway Mixed Use – Extend Review Period (Hosch) 19-018 GTA Building – Extend Review Period (Hosch)
IV.
Special Reports – No Special Reports
V.
Action Items A) AR: Approve Minutes of the July 24, 2019 Board Workshop and Regular Meeting (Sylvander) B) AR: Approve Parkview Cooperative Construction Agreement (Zwonitzer) C) AR: Order Construction of Parkview Filtration BMP Project (Zwonitzer) D) AR: Approve TBI 5-Year Inspection Work Order (Eleria) E) AR: Approve Preliminary 2019 Budget and Levy for Public Comment (Doneux)
VI.
Unfinished Business A) GreenCorps Member Update (Frisvold) B) Midway Peace Park Update (Eleria) C) Targeted Watershed Program (Zwonitzer) D) Building Update (Doneux) E) Grand Opening Update (Doneux)
VII.
General Information Our mission is to protect, manage and improve the water resources of Capitol Region Watershed District
A) B)
Board of Manager’s Updates Administrator’s Report
VIII. Next Meetings A) Wednesday, August 14, 2019 6:00 PM - CAC Meeting B) Wednesday, August 21, 2019 6:00 PM- Regular Board Meeting IX.
Adjournment
Our mission is to protect, manage and improve the water resources of Capitol Region Watershed District
August 7, 2019 Board Workshop II. 2020 WMP Stakeholder Engagement – Summary of Results (Eleria)
DATE: TO: FROM: RE:
August 1, 2019 CRWD Board of Managers Anna Eleria, Division Manager 2020 WMP Stakeholder Engagement – Summary of Results
Background In developing its 2020 Watershed Management Plan (WMP), CRWD created a Stakeholder Outreach Plan in February 2019. The Stakeholder Outreach Plan outlined several activities to engage and receive input from a broad, diverse group of stakeholders that reflect the demographics of CRWD. Issues Between February and June 2019, CRWD completed eight different types of engagement activities tailored to the different audiences of CRWD. The activities included meetings with CRWD-affiliated groups (TAC, CAC and staff) and community conversation workshops, meetings and surveys for the broader community and partner organizations. The enclosed memorandum summarizes the results of the stakeholder outreach activities completed through June 30, 2019 and provides recommendations regarding issue priorities, categories and themes. All of the comments are captured in an EXCEL workbook that is available upon Board request. CRWD staff will present a summary of the results and seek Board comment on the findings and recommendations in the summary memo. As we move forward into the plan development phase, CRWD staff have prepared a table outlining the major WMP tasks, associated deliverables and anticipated dates for presenting information to the Board for review, comment and/or approval. Action Requested None, for your review and comment Enc.
WMP Stakeholder Engagement Results Summary Memo dated July 29, 2019 WMP Schedule dated August 1, 2019
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Our mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
Memorandum To: Anna Eleria, Capitol Region Watershed District From: Greg Williams Subject: Summary of Results from the Capitol Region Watershed District 2020 Plan Update Stakeholder Outreach - DRAFT Date: July 29, 2019 Project: 23621304 c: In developing its 2020 Watershed Management Plan (WMP, Plan), Capitol Region Watershed District
(CRWD) created a Stakeholder Outreach Plan (February 2019). The Stakeholder Outreach Plan outlined
several activities to engage and receive input from a broad, diverse group of stakeholders that reflect the
demographics of CRWD. This memorandum summarizes the results of the stakeholder outreach activities completed through June 30, 2019 and provides a recommendation to CRWD’s Board of Managers regarding issue prioritization that considers the results of CRWD outreach efforts.
In addition to this summary memo, Barr Engineering Company (Barr) and CRWD staff will prepare an
infographic to summarize the stakeholder outreach process and results. This infographic will be shared
with stakeholder outreach activity participants and the public. As Plan goals and implementation items are developed in future tasks, CRWD staff will track the connection between stakeholder comments and
applicable goals and implementation items. This process will document the link between stakeholder
input and Plan outcomes.
1.0
Stakeholder Outreach Activities
Activities to solicit stakeholder input conducted by CRWD between February 2019 and June 2019 include the following: •
Plan update notification to State and local government agencies (as required by MN Rules
8410.0045)
• • • •
Technical Advisory Committee (TAC) workshop – May 22, 2019 Citizen Advisory Committee (CAC) workshop – June 12, 2019 CRWD staff workshop – June 25, 2019
Community conversation events (four), including: o
CRWD office – May 6, 2019
o
Hallie Q. Brown Community Center – May 13, 2019
o
Arlington Hills Community Center – June 4, 2019
o
Gloria Dei Lutheran Church – May 30, 2019
Barr Engineering Co. 4300 MarketPointe Drive, Suite 200, Minneapolis, MN 55435 952.832.2600 www.barr.com
To: From: Subject: Date: Page:
•
•
Anna Eleria, Capitol Region Watershed District Greg Williams Summary of Results from the Capitol Region Watershed District 2020 Plan Update Stakeholder Outreach - DRAFT July 29, 2019 2
Face-to-face meetings with the following organizations: o
Urban Roots
o
African Economic Development Solutions
o
Frogtown Farms
o
Hmongtown Marketplace
o
Lower Phalen Creek Project
o
East Site Area Business Association
o
North End Neighborhood Organization
Meetings with St. Paul District Councils, including: o
•
Union Park District Council Environment and Parks Committee
o
Capitol River Council
o
Long form hosted online at the CRWD website
Surveys, including: o
Short form completed via tablet or paper at community events
CRWD’s stakeholder outreach activities were advertised via eight circulars reaching over 175,000 readers
as well as 14 social media posts reaching over 8,000 people (shared 55 times and resulting in over 200 comments, reactions, or shares). In addition to the structured meetings and workshops listed above,
CRWD staff attended 8 community events from April 20, 2019 through June 30, 2019 and advertised
stakeholder engagement opportunities and solicited input via surveys. Events included: -
Urban Roots Cleanup native planting cleanup event at Bang Brewing
-
St. Paul Regional Water Service (SPRWS) tours
-
-
-
-
-
-
St. Paul Cleanup events at 7 locations Waterfest at Phalen Lake
Lowertown Cleanup at Mears Park Falcon Heights Spring Together
Frogtown Farm Community Celebrations
Peace Celebration at Ober Community Center
Engagement strategies and methods are documented in detail in Section 3 of the Stakeholder Outreach Plan.
2.0
Stakeholder Outreach Results
This section summarizes the input received from the various stakeholder outreach activities. In total,
CRWD received over 800 comments from the responses to the notification letter, workshops, and face-toface meetings. Over 150 people completed the online/paper survey (120 short form, 43 long form).
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Anna Eleria, Capitol Region Watershed District Greg Williams Summary of Results from the Capitol Region Watershed District 2020 Plan Update Stakeholder Outreach - DRAFT July 29, 2019 3
The variety of activities and methods used during stakeholder outreach limits the use of a single,
quantitative method to evaluate all input. Instead, the following sections summarize outreach results by activity. Overall results and emerging themes are described in Section 3.0; recommendations for issue prioritization and organization in the Plan are included in Section 4.0.
2.1
Responses to Notification Letter
CRWD received responses to the Plan update notification letter from the following organizations: • • • • • • • •
City of Falcon Heights City of Roseville City of St. Paul
Metropolitan Council
Minnesota Board of Water and Soil Resources (BWSR) Minnesota Department of Natural Resources (MDNR)
Minnesota Pollution Control Agency (MPCA) Ramsey County
Comments provided in the responses to the notification letter are summarized in Table 1; comments are
varied in specificity and applicability. Responses from cities generally addressed specific, local issues (e.g.,
maintenance of the Villa Park weir system). Specific problem areas identified in the City responses will be useful in establishing the Plan implementation program. Several comments addressed the issue of
establishing measurable goals and assessing CRWD’s progress and performance. Other comments in the responses to the notification letter identified potential issues to be addressed in the Plan (e.g., invasive
species, green infrastructure) but generally did not focus on the characteristics of the issue specific to
CRWD. Issues identified in the responses to the notification letter were also incorporated into the TAC workshop to provide opportunities for clarification/elaboration (see Section 2.2).
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Anna Eleria, Capitol Region Watershed District Greg Williams Summary of Results from the Capitol Region Watershed District 2020 Plan Update Stakeholder Outreach - DRAFT July 29, 2019 4
Table 1
Summary of Responses to Plan Update Notification Letter
Agency or Local Government Unit City of Falcon Heights City of Roseville
City of St. Paul
Comment Summary - Update flood mapping
- Flood risk
- Update flood mapping
- Flood risk
- Partnerships for regional treatment
- Water quality
- Natural resource management partnership opportunities
- Partnerships
- Projects to reduce flood risk - Projects to reduce flood risk - Water quality permitting partnerships
- Como Lake water quality
Ramsey County
BWSR
MPCA
Met Council
2.2
- Partnerships
- Partnerships - Regulation
- Ecosystem health
- Projects to reduce flood risk
- Flood risk
- Need for strong stakeholder input
- Education/outreach
- Studies to inform LGU flood actions - Measurable goals drive prioritized, targeted implementation - Self-evaluation tied to measurable goals
MDNR
Comment Topic
- Partnerships - Measurable goals - Implementation
- Evaluation/reporting
- Use of watershed health assessment framework
- Ecosystem health
- Incorporate and implement strategies from TMDLs (Como, chloride, MS River TSS)
- Water quality
- Several “recommended actions” provided
- Prioritized areas for implementation
- Quantitative assessment of progress towards measureable water quality goals
- Consistency with 2040 Policy Plan
- Measurable goals to address issues
- Flood risk
- Measurable goals - Implementation
- Evaluation/reporting
- Measurable goals
TAC Workshop
CRWD hosted a TAC workshop at CRWD’s offices on May 22, 2019. Fifteen TAC members representing
CRWD municipalities, State and regional agencies, and major institutions attended the workshop. At the TAC workshop, CRWD used the 20 issue statements from the 2010 CRWD Plan as a starting point for
facilitated discussion. The 20 issue statements were organized on posters according to nine “Topic Areas” as follows (generally based on the 2010 CRWD Plan):
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1.
Anna Eleria, Capitol Region Watershed District Greg Williams Summary of Results from the Capitol Region Watershed District 2020 Plan Update Stakeholder Outreach - DRAFT July 29, 2019 5
Education and outreach
2.
Water quality (included as part of Urban Stormwater Management in the 2010 Plan)
4.
Monitoring and data
3.
5. 6. 7.
8.
9.
Water quantity (included as part of Urban Stormwater Management in the 2010 Plan) Funding and organization
Regulation and enforcement Ecosystem health Future trends Other
Comments/issues provided in response to the Plan update notification letter (see Section 2.1) were added to the appropriate topic area posters (as those comments were generated by organizations participating
in the TAC). TAC participants were divided into groups of 3-4 and asked to provide additional comments or issues to the appropriate topic area posters. The TAC generated 120 issues/comments during the
exercise in addition to comments provided in the responses to the notification letter. After the additional
comments/issues had been added, TAC members were given 10 stickers to vote for the 10 highest priority issues (one sticker per issue/comment). The TAC identified the following comments/issues as the highest priority (three of which come from the 2010 CRWD Plan, shown in bold text): 1.
Coordination with District partners on regulatory issues is needed for more efficient and
2.
Focus on climate resilience (Future trends, assigned to Water Quantity category, 8 votes)
3.
4. 5. 6. 7. 8.
9.
effective stormwater regulation across all jurisdictions (Regulation category, 9 votes)
Regular maintenance is critical to the success of stormwater BMPs and is not consistently performed to achieve desired performance (Water Quality category, 7 votes)
Ongoing engagement and collaboration with government, institutions, and other partners
(Education and Outreach category, 6 votes)
Study to evaluate options for regional treatment (Water Quality category, 5 votes)
Increased focus on flood risk in response to Atlas 14/climate trends (Water Quantity category, 5
vote)
CRWD is uniquely positioned to be the convener of cities, government, large property owners, to work together on shared WQ goals (Funding and Organization category, 5 votes)
The land within the District developed during a time when resource protection was not a
priority. As a result, there are a number of opportunities to restore historic resources (Ecosystem Health category, 4 votes)
Establish of native grassland and herbaceous plant communities in place of mowed turf grasses on watershed and highway projects (Ecosystem Health category, 4 votes)
10. Work with cities to eliminate excess pavement; how will future transportation allow this to happen? (Water Quantity category, 4 votes)
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Anna Eleria, Capitol Region Watershed District Greg Williams Summary of Results from the Capitol Region Watershed District 2020 Plan Update Stakeholder Outreach - DRAFT July 29, 2019 6
11. Update/create 100-year flood mapping and identify vulnerable areas (Water Quantity category, 4 votes)
12. Identify long-term opportunities for District/regional scale stormwater projects (Water Quality category, 4 votes)
After the workshop, the issues/comments identified by the TAC (excluding the existing issues from the
2010 Plan) were categorized into 9 possible topic areas (including topic areas 1-7 listed above and
categories for “Groundwater” and “Quality of Life/Recreation”). Comments from the “Other” and “Future Trends” workshop topic areas were redistributed among the other nine categories, as appropriate.
Comments addressing multiple topic areas were assigned to a single topic area most directly related to
the comment. A breakdown of the number of TAC comments/issues by category is presented in Figure 1
(note that the total number of issues identified in each category does not reflect the number of votes assigned to individual comments within those categories). Education & Outreach 11%
Comments/Issues from TAC
Quality of Life/Recreation 0% Groundwater 3%
Ecosystem Health 20%
Water Quantity 15%
Regulation 9% Funding & Organization 13%
Figure 1
2.3
Water Quality 22%
Monitoring & Data 7%
Comments from TAC by category
CAC Workshop
CRWD hosted a CAC issue identification/prioritization workshop at CRWD’s offices on June 12, 2019. Eight CAC members were in attendance. CRWD again used the 20 issue statements and nine topic areas based
on the 2010 CRWD Plan (see Section 2.2) as a starting point for the CAC workshop. CAC participants were
divided into groups of 3-4 and asked to review the existing issues and add new comments/issues to the
appropriate topic area posters. The CAC generated 120 issues/comments in addition to the 20 issues from the 2010 CRWD Plan. After CAC members had the opportunity to add comments/issues to each poster,
each CAC member was given 10 stickers to vote for the 10 highest priority issues. The CAC identified the
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following comments/issues as the highest priority (several of which are issues from 2010 CRWD Plan,
shown in bold text): 1. 2.
3.
4.
Coordination with District partners on regulatory issues is needed for more efficient and
effective stormwater regulation across all jurisdictions (Regulation category, 9 votes)
Future watershed management strategies need to be responsive to emerging issues resulting from climate change and technological advances (Future Trends category
reclassified as Funding and Organization category, 4 votes)
Within an urbanized area, runoff from impervious surfaces is directed to storm sewers and discharged to surface waters rather than infiltrating into the ground resulting in reduced groundwater recharge and impacts to receiving waters (Water Quantity category, 3 votes) Be a strong presence at neighborhood meetings (Education and Outreach category, 3 votes)
An additional 15 comments each received two votes (including 5 additional issue statements from the
2010 Plan). The 15 comments with two votes each were distributed among the topic categories as follows: -
Ecosystem Health – 5 comments with 2 votes (including 2 issues from the 2010 Plan)
-
Water Quality – 3 comments with 2 votes (including 3 issues from the 2010 Plan)
-
-
Education and Outreach – 4 comments with 2 votes Water Quantity – 2 comments with 2 votes
Funding and Organization – 1 comment with 2 votes (from the 2010 Plan)
As was done following the TAC workshop, the comments generated by the CAC staff were categorized according to the 9 general topic areas. The breakdown of CAC comments is presented in Figure 2.
Comments/Issues from CAC Water Quality 11%
Education & Outreach 27%
Water Quantity 12% Monitoring & Data 7%
Quality of Life/Recreation 2% Groundwater 2% Ecosystem Health 14%
Figure 2
Regulation 11%
Funding & Organization 14%
Comments from CAC by category
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2.4
Anna Eleria, Capitol Region Watershed District Greg Williams Summary of Results from the Capitol Region Watershed District 2020 Plan Update Stakeholder Outreach - DRAFT July 29, 2019 8
CRWD Staff Workshop
Similar to the TAC and CAC workshops, CRWD staff participated in an issue identification prioritization
workshop. Using the 20 issue statements and nine topic areas based on the 2010 CRWD Plan as a starting
point (see Section 2.2), CRWD staff generated 286 new issues or comments. Because of CRWD staff’s
intimate knowledge of the organization, its operations, and their work, CRWD staff were encouraged to
consider how identified issues have evolved since the 2010 Plan and how they may evolve in the future. After CRWD staff had the opportunity to add comments/issues to each poster, they used 10 stickers to
vote for the 10 highest priority issues. CRWD staff identified the following comments/issues as the highest
priority (none of which are issues from 2010 CRWD Plan): 1.
Regulate sites less than 1 acre (Regulation category, 7 votes)
3.
Aging infrastructure will need significant funding (Funding and Organization category, 5 votes)
2. 4. 5. 6.
7. 8.
9.
Regulate chlorides (Regulation category, 6 votes) Trash! (Water Quality category, 5 votes)
Major promotional efforts to get messaging out - CRWD billboard!? (Education and Outreach
category, 4 votes)
Make the data fun/visual (Education and Outreach category, 4 votes)
A comprehensive plan for BMP maintenance for CRWD and partners is desperately needed (Water
Quality category, 4 votes)
Microplastics (Water Quality category, 4 votes)
Build equity into all new management strategies (Funding and Organization category, 4 votes)
10. Need equity in distribution of CRWD funds (Funding and Organization category, 4 votes)
11. Building internal organization capacity and expertise to do the work (Funding and Organization category, 4 votes)
12. More ecological inventories, hubs, and corridors (existing and potential); natural resource inventories (Ecosystem Health category, 4 votes)
13. Connect ecosystem health to human health. New partnerships with underserved communities (Equality of Life/Recreation category, 4 votes)
The comments generated by CRWD staff were categorized into the same 10 general topic areas applied to the TAC and CAC comments. The breakdown of CRWD staff comments by category is presented in
Figure 3. The “Future Trends” category was included in the CRWD staff workshop exercise based on the
inclusion of that category in the 2010 Plan. Comments generated in this category at the CRWD staff
workshop covered a broader range of topics than the comments at the TAC and CAC workshops (see Sections 2.2 and 2.3), although many comments still centered around climate change and its related impacts on CRWD’s roles and responsibilities. Other comments in this category addressed topics of vegetation management, equity and income gaps, emerging contaminants, and others.
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Comments/Issues from CRWD Staff Education & Outreach 25%
Water Quality 13%
Water Quantity 13% Quality of Life/Recreation 5%
Monitoring & Data 11%
Groundwater 2% Ecosystem Health 11%
Figure 3
2.5
Regulation 7%
Funding & Organization 13%
Comments from CRWD Staff by category
Watershed Community Conversations
CRWD hosted four watershed community conversation meetings located across the watershed intended to solicit resident input on the Plan update. CRWD advertised the workshops on its website, through
social media, in local newspapers and at community events attended by CRWD staff. Also CRWD partner
organizations including Saint Paul District Councils advertised the community conversation events. Attendance varied by workshop. In total, over 30 community members attended the watershed
community conversations. Programming at the watershed community conversations included a brief
introduction to CRWD and the Plan update followed by facilitated, small group discussions focusing on three questions: 1.
2. 3.
What are the valuable resources in your community?
How does the health (or quality) of water resources and natural areas affect you and your friends, family, and community?
Are there parts of your community or natural environments you would like to see improved? If so, how?
Discussion around these questions generated over 70 recorded comments, issues, and recommendations.
Participants in the watershed community conversations did not identify priority issues through a voting exercise (as was done for the TAC, CAC, and CRWD Staff workshops). The comments were categorized
similar to the TAC, CAC, and CRWD staff comments. The breakdown by category of comments received at the four watershed community conversations is presented in Figure 4.
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Anna Eleria, Capitol Region Watershed District Greg Williams Summary of Results from the Capitol Region Watershed District 2020 Plan Update Stakeholder Outreach - DRAFT July 29, 2019 10
Comments/Issues from Community Conversations Education & Outreach 18%
Water Quality 18%
Water Quantity 10% Monitoring & Data 0%
Quality of Life/Recreation 20%
Groundwater 1%
Figure 4
2.6
Funding & Organization 0% Ecosystem Health 32%
Regulation 1%
Comments from watershed community conversations by category
Face-to-Face Meetings with Community Organizations
CRWD staff performed face-to-face meetings with several community organizations (see Section 1.0).
Organizations were targeted to obtain input from previously under-represented stakeholder groups (see Outreach Plan). CRWD staff conducted face-to-face meetings in a conversational format including
questions related to each organization’s relationship with CRWD, the community, and water and natural resources. CRWD staff also asked about specific opportunities for community and natural resource improvement and CRWD partnership opportunities.
In many cases, responses to the CRWD interview questions were unique to the community organization’s
mission and operation. Information about how best to support and engage with each organization will be useful in designing the Plan implementation program and future project/program execution. Some common themes were included among the interview responses, including: -
Green space is important to all populations
-
Lack of resources to invest in innovative or non-critical practices (e.g., rainwater reuse) limits
-
-
-
-
Many community members do not know what they can do about water quality issues implementation
CRWD grant programs are valuable to, and utilized by, several organizations Government is often perceived as a barrier/challenge to operations
There are additional education/engagement opportunities through: o
o
o
Water education at community celebrations
Signage around projects and features
Demonstration of technical skills and implementation of green infrastructure
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2.7
Anna Eleria, Capitol Region Watershed District Greg Williams Summary of Results from the Capitol Region Watershed District 2020 Plan Update Stakeholder Outreach - DRAFT July 29, 2019 11
St. Paul District Planning Council Meetings
CRWD staff contacted 13 St. Paul district planning councils as part of its stakeholder outreach efforts and attended three district planning council meetings upon request (see Section 1.0). Discussion at the North
End Neighborhood Organization and Union Park District Council Environmental Committee was based on the three interview questions used at the watershed community conversations. Discussion at the Capitol
River Council was more open ended and included less discussion of topics directly related to CRWD’s role. Discussion at the planning council meetings generated approximately 100 comments from approximately
20 people. Frequently occurring responses/comments related to the three interview questions include the following: 1.
What are the valuable resources in your community? -
Community gardens and home gardens
-
Mississippi River and riverfront (Capitol River Council)
-
2.
-
Loeb Lake and Willow Reserve (North End Neighborhood Organization)
How does the health (or quality) of water resources and natural areas affect you and your friends, family, and community? -
Natural areas promote mental well-being
-
Safe drinking water
-
3.
Parks, trees, and green space
Outdoor recreation: fishing and swimming
Are there parts of your community or natural environments you would like to see improved? If so, how?
a.
More rainwater capture (rain gardens, rain barrels, rooftop gardens)
c.
Improvements to park areas (several specific areas mentioned)
b. Incentives to reduce turf grass and landscape for clean water
Meeting participants provided over 50 comments in response to the third question, many of which are specific in nature (e.g., “Improve drainage for Rice athletic fields between Cook and Lawson”). Specific
improvement suggestions will be referenced when developing the implementation program included in the Plan update. Responses to the third question were categorized among the 10 topic areas applied to the results of the TAC workshop (see Section2.2); the results are presented in Figure 4.
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Comments/Issues from District Planning Councils Education & Outreach 10%
Water Quality 25%
Quality of Life/Recreation 20% Groundwater 0%
Ecosystem Health 27%
Figure 5
2.8
Water Quantity 10% Monitoring & Data Future 0% Trends 2% Regulation Funding & 6% Organization 0%
Comments from District Planning Councils by category
Survey (Long and Short Form)
CRWD developed an online survey to obtain input from residents. A long version of the survey, hosted on
CRWD’s website, included 18 questions related to the value of community and natural resources, concerns
about water and natural resource health, resident behaviors, and interactions with CRWD. Three of the questions from the long form were excerpted to create a short version of the survey that could be
completed via tablet or paper at community events. The short version includes the same questions used
at the watershed community conversations and district planning council meetings: • •
What are the valuable resources in your community? (long form question 3)
How does the health (or quality) of water resources and natural areas affect you and your friends, family, and community? (long form question 5)
•
Are there parts of your community or natural environments you would like to see improved? If so, how? (long form question 8)
The long version of the survey was completed 45 times. The short version was completed 120 times.
Results of the short form survey and select results from the long form survey are presented in this section. Complete results of the long form survey are available upon request.
Both surveys asked respondents to identify valuable resources in the community (long form question 3).
Among the results, the keywords referenced most frequently when identifying valuable resources in the
community are presented in Figure 6.
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Anna Eleria, Capitol Region Watershed District Greg Williams Summary of Results from the Capitol Region Watershed District 2020 Plan Update Stakeholder Outreach - DRAFT July 29, 2019 13
Keyword frequency: What are the valuable resources in your community? Number of references
70 60 50 40 30 20 10 0
Figure 6
Keyword frequency in responses to Long Form Survey Question 3
Question 4 of the long form survey asked survey respondents to further quantify the importance of
different types of resources on quality of life. The results are presented in Figure 7 generally corroborate the priority given to parks, lakes, and the river observed in the open-ended responses.
How important are each of the following to your quality of life in your community? 90.00% 80.00% 70.00% 60.00% 50.00% 40.00% 30.00% 20.00% 10.00% 0.00%
very important somewhat important not important
Wetlands
Ponds
Figure 7
Lakes
Mississippi Natural River Areas
Responses to Long Form Survey Question 4
Both the short form and long form survey asked: How does the health (or quality) of water resources and natural areas affect you and your friends, family, and community? Overwhelmingly survey respondents
cited the following four themes among a total of 152 responses:
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Physical health and mental wellbeing – 54 survey responses (36%) cited physical health and/or
mental wellbeing as being affected by the quality of water and natural resources. Many of these
responses referenced drinking water directly. Some referenced health impacts through pathways such as food production and bathing.
•
Recreation – 49 survey responses (32%) noted that recreation is impacted by the quality of water and nature resource. Responses cited impacts to swimming, canoeing, fishing, aesthetic viewing,
and using trails. Four responses specifically noted the smell/aesthetic of Como Lake as a detractor
to recreation.
•
Quality of the community – 20 survey responses (13%) made a connection between resource
health and the overall quality of the community. These responses included references to local
economy, property values, resources as community gathering spaces, and contributing to overall quality of life.
•
Plant and wildlife health – 12 survey responses (8%) referenced impacts to plant, animal, and
ecosystem health stemming from water and natural resource health.
Several survey responses noted that water and natural resource health impacts “a lot” but did not
elaborate on the type of impacts. Two survey responses specifically mentioned water and natural resource health as affecting education opportunities.
The long form survey further asked if there are specific resources and issues that survey respondents are
concerned about (question 6) and provided a pre-populated list of issues that survey respondents could select as concerns (question 7). The specific resources most frequently cited in the 39 responses to
question 6 are presented in Figure 8 and identify Como Lake and the Mississippi River as top concerns.
Number of references
Most cited resources: Are there specific resources you are concerned about? 12 10 8 6 4 2 0
Figure 8
Responses to Long Form Survey Question 6
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Figure 9 presents the top concerns as identified among 45 responses to long form survey Question 8. Other concerns identified included use of pesticides, burning or trash, and safety of residents around lakes.
What issues related to lakes, ponds, wetlands, natural resources or the Mississippi River concern you? Invasive plant and/or wildlife species Amount of trash in or around the water body Pollutants like road-salt, fertilizer, dirt… Amount and diversity of wildlife Health of the fishery Health of vegetation Water clarity Erosion along streambanks or shoreline Inability to use the water body for recreation Flooding Other (please specify) 0%
20%
40%
60%
80%
100%
Pertcent of survey responses
Figure 9
Responses to Long Form Survey Question 6
The short and long form surveys both asked respondents to identify if there are parts of the community or natural environment they would like to see improved (and how). The 160 responses to this question are varied, but the following themes occur most frequently: •
Trash and litter – 31 survey responses (19%) cited excessive trash and litter in parks, raingardens, streets, and water resources as an area for improvement. Several responses suggested more frequent, organized “clean up days” or similar activities.
•
Water quality – 25 survey responses (16%) indicated a desire for improved water quality. Specific
CRWD resources referenced among the responses included: Como Lake, Lake McCarrons, and the
Mississippi River. Comments addressed improving in-lake water quality (e.g., algal blooms) as well as reducing pollutant loading from the watershed. Salt and plastics were among the pollutants noted.
•
Green space and/or vegetation – 41 survey responses (26%) sought more or improved parks,
green space, and/or vegetation. Comments included references to vegetated buffers, increased tree canopy, and landscaping with native vegetation. Several comments identified specific locations for improvements.
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•
Anna Eleria, Capitol Region Watershed District Greg Williams Summary of Results from the Capitol Region Watershed District 2020 Plan Update Stakeholder Outreach - DRAFT July 29, 2019 16
Recreation and access – 18 survey responses (11%) referenced improvements for recreation and
resource access. Comments referenced increased bike paths and trails, free or reduced-cost nature camps, and more accessible paths to water resources.
•
Education and stewardship – 11 survey responses (7%) indicated a need for increased action
from homeowners and community members to address water and natural resource management issues. Comments referenced a need to increase community awareness about stewardship practices and encourage positive behaviors.
Other improvements cited less frequently included improvements to roads, sidewalks, and public safety.
Several comments (14 responses) identified specific locations that will be helpful to consider when developing the Plan implementation program.
The long form survey (completed by 45 respondents) contained additional questions regarding
community willingness to perform actions to improve water quality (question 9), awareness of CRWD and the Plan update (questions 10 and 11), and what actions the CRWD should emphasize in the future (question 12). Quantitative results of questions 9 and 11 are presented in Figure 10 and Figure 11,
respectively.
How willing are you to take the following actions around your home and yard to improve water quality? Keep your car in good repair to decrease oil/leaks Keep grass clippings and leaves out of the street Direct gutter downspouts onto the lawn Participate in volunteer activities
n/a
Let your lawn grow longer (~3 inches or more)
not willing to do
Wash your car on the lawn or at a carwash Plant drought tolerant or no-mow grass seed
willing to do
Install a rain garden
already do
Use a rain barrel to capture and use rainwater Pick up litter and debris along your curb Sweep up fertilizer from sidewalks and other… Pick up after your pet
0%
20%
40%
60%
80%
100%
Percent of survey responses Figure 10
Responses to Long Form Survey Question 9
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Responses to survey question 9 indicate that many community members are already performing or willing to perform actions to improve water quality. These results, however, are based on only 23 survey
responses, and may not accurate represent the community at large. The results of question 11 (see Figure 11) indicate that >70% of survey respondents are somewhat or very familiar with CRWD. This suggests
that long form survey responses may over-represent community awareness of water quality issues; long form survey results may be biased towards those who are concerned about water quality issues and are willing to take action to address water quality issues.
How familiar are you with our organization, CRWD? Percent of responses
50% 40% 30% 20% 10% 0%
Very familiar
Figure 11
Somewhat familiar
Not to familiar
Not at all familiar
Responses to Long Form Survey Question 11
Twenty-two survey respondents provided input about what CRWD should start doing or do more of (question 12). Several of the responses described similar activities:
Community engagement – 7 responses (32%) encouraged more engagement with the community.
Specific suggestions included engaging/training stormwater professionals in the community to provide local leadership, organizing volunteer clean-up events, and increasing engagement opportunities for senior citizens and residents with disabilities.
Rain garden program – 6 responses (27%) promoted the continuation or expansion of CRWD’s rain
garden program, including additional education, oversight, and financial and technical support for
maintenance of existing rain gardens.
Other suggestions included additional efforts to manage invasive species, address flooding, promote the CRWD brand, work with private landowners to increase native plantings, and increase organizational
transparency.
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2.8.1.1
Anna Eleria, Capitol Region Watershed District Greg Williams Summary of Results from the Capitol Region Watershed District 2020 Plan Update Stakeholder Outreach - DRAFT July 29, 2019 18
Survey Demographics
The long form of the survey included optional questions about the respondent’s age, highest level of
education, and race/ethnicity (see. Similar questions were not included in the short form survey. Age of
survey respondents was well distributed between 25 to 74 years, with three respondents of 24 years or less. Of the 45 long survey responses, over 75% identified as having completed a bachelor’s degree or
higher (compared to an average of 40% for the City of St. Paul and 39% for Ramsey County). About 80%
of survey respondents identified as white or Caucasian.
What is your age? 25%
Check all categories that describe your race and/or ethnicity Black or African American Hispanic or Latino
20% 15%
Asian or Asian American
10%
American Indian or Alaska Native
5% 0%
White or Caucasian
Middle Eastern or North African Other prefer not to answer
Figure 12
3.0
Responses to select survey demographic questions
Aggregate Results
The stakeholder outreach activities conducted by CRWD have generated significant input from target
audiences (see Section 2.0). The range of target audiences (e.g., TAC, CAC, community members) and
outreach formats (e.g., survey, interview, voting exercise) prevent the application of a single method or
tool to concisely summarize stakeholder input. However, some common themes and items of significance among the stakeholder outreach results include: 1.
The issues addressed in the 2010 CRWD Plan remain relevant in 2019. The issue statements and topic categories from the 2010 CRWD Plan were used as a basis for organizing comments
from the TAC, CAC, CRWD Staff, and watershed community conversations. Comments from the
workshops were broadly distributed across all categories (see Figure 1, Figure 2, Figure 3, and
Figure 4), indicating the continued relevance of a range of issues. Comparison of Figure 1 through
Figure 4 identify issues related to Water Quality, Education and Outreach, and Ecosystem Health
as high priorities regardless of audience. In both the TAC and CAC workshops, specific issue
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statements from the 2010 CRWD Plan were identified as top priorities through a voting exercise, including the following issues statements from the 2010 Plan: •
Coordination with District partners on regulatory issues is needed for more efficient and effective stormwater regulation across all jurisdictions (Regulation category)
•
Regular maintenance is critical to the success of stormwater BMPs and is not consistently performed to achieve desired performance (Water Quality category)
•
The land within the District developed during a time when resource protection was not a
priority. As a result, there are a number of opportunities to restore historic resources (Ecosystem Health category) •
Future watershed management strategies need to be responsive to emerging issues resulting from climate change and technological advances (Future Trends category, reclassified as Funding and Organization category)
•
Within an urbanized area, runoff from impervious surfaces is directed to storm sewers and discharged to surface waters rather than infiltrating into the ground resulting in reduced groundwater recharge and impacts to receiving waters (Water Quantity
2.
category)
Community audiences (watershed community conversation attendees, survey respondents,
district planning councils, and community organizations) emphasized issues related to quality of life and recreation. Comments from these audiences generally included more
references to quality of life, recreation, and resource access than comments from stakeholders
affiliated with CRWD (CRWD staff, TAC, CAC). This is expected based on differences in how each
audience interacts with water and natural resources (i.e., occupation vs. recreation), but also highlights how public expectations and priorities may differ from those of CRWD.
3. CRWD-affiliated stakeholders (TAC, CAC, CRWD staff) highlighted regulatory and
maintenance issues. Several comments from the TAC, CAC, and CRWD staff workshop were
related to continued or expanded regulatory programs. Regulatory-related issues were identified as high priority issues by the TAC (see Section 2.2) and CRWD staff (see Section 2.4). The TAC,
CAC, and CRWD staff all prioritized issues related to ongoing maintenance of BMPs and capital 4.
projects.
Strong emphasis on/concern for green space, vegetation, and ecosystem health. Input from all stakeholder groups identified the recreational and/or ecological importance of green space and vegetation. Trees and native vegetation were the focus of many comments ranging from
technical audiences (TAC, CRWD staff) to community members. Comments from community- and CRWD-affiliated stakeholder audiences encouraged an increased role in vegetation management
for CRWD. Several comments made the connection between vegetation issues and climate
5.
change.
Strong emphasis on water quality, though specific concerns vary. All stakeholder groups
voiced comments and concerns about water quality (see Figure 1 through Figure 5 and Figure 9).
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Comments covered a broad range of “water quality” concerns, including aesthetic problems,
pollutants like salt, plastics, and nutrients, and safety of drinking water. A range of audiences
identified trash as a high priority concern. The range of concerns highlights differences in the
6.
7.
technical background and expectations of each stakeholder audience.
TAC-specific concerns about flooding. Across most of the stakeholder outreach activities, very
few stakeholder comments were related to flooding. However, for several TAC members, flooding, including site-specific concerns, was identified as a priority item.
Focus on inclusive engagement and community action. All stakeholder groups commented on
the role of the community on water and natural resource management and the need for increased community engagement and action. Multiple audiences noted the difficulty in
developing community capacity and motivation for action. Several comments noted difficulties
engaging historically under-represented groups (as well as identified opportunities). Comments generally eschewed passive educational roles (e.g., distributing information) and promoted
8.
interactive (and labor intensive) programs and opportunities.
Climate change and climate resilience are over-arching issues affecting all CRWD activity. Comments from several stakeholder audiences noted concerns over current and continued
climate trends. Comments from CRWD staff identified multiple ways climate change will impact a 9.
broad range of CRWD operations.
Assessment of progress. Several comments from the TAC, CAC, and CRWD staff emphasized the
need for increased assessment of CRWD’s projects and programs to promote cost-effectiveness and demonstrate progress towards goals. This issue was not identified among community audiences.
10. Opportunities for partnerships. Numerous comments from the TAC, CAC, and CRWD staff workshops cited opportunities to leverage partnerships to increase CRWD effectiveness.
Interviews with community organizations (see Section 2.6) identified specific opportunities for
CRWD collaboration. Survey responses also suggest that partnerships may be important in
addressing issues traditionally outside of CRWD purview, but of concern to the public (e.g., recreational access).
4.0
Recommendations for Issue Prioritization
CRWD’s Board of Managers are tasked with establishing priority resources and issues to be addressed by the Plan. These priority issues and resources are generally more specific than the higher-level,
organizational priorities established in CRWD‘s 2019 Strategic Plan. Our recommendations for issue
prioritization are discussed in this section and consider the 2010 CRWD Plan and results of the stakeholder outreach efforts.
Overall, the results of the stakeholder outreach activities corroborate the issues prioritized in the 2010
Plan. Many stakeholder comments focus on the same topics included in the 2010 Plan while highlighting
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potential new emphases and/or specific concerns. Therefore, we recommend the following issue priority and organizational structure for the 2020 Plan: •
Resource Issues o
Water quality
o
Water quantity and flooding
o
•
Ecosystem health
o
Land use, imperviousness and built environment
o
Community Engagement
o
Regulation
o
Infrastructure Management, Operations and Maintenance
Organization Issues o
Communications
o
Organization and funding
We recommend that the Plan generally distinguish between “resource” issues (i.e., physical) and
“organization” (i.e., non-physical) issues based on estimated differences in how CRWD will approach these
types of issues. We recommend that resource issues be presented without priority or ranking, owing to the potential for overlap between individual resource issues (e.g., issues related to “infiltration” may be related to water quality, water quality, and/or land use).
We recommend the elimination of the “Future Trends” issue category included in the 2010 Plan. All of the issues identified in this category in the TAC, CAC, and CRWD staff workshops were applicable to one or
more of the proposed issue categories listed above (e.g., emerging contaminations = water quality) of fall under one of the overarching themes (e.g., climate resilience).
We also recommend that the Plan discuss the following overarching themes as applicable to all issues (including themes from the 2010 Plan, shown in bold): • • • • • • • •
Bring water back to St. Paul
Partnerships Innovation
Adaptive Management
Community equity and engaging underrepresented groups Recreation
Quality of life
Climate change and resilience
The topics listed as overarching themes were highlighted by many audiences throughout the stakeholder
outreach efforts, identified both as stand-alone issues (e.g., “More partnerships”) and in reference to other
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issues (e.g., “Partnerships to develop regional stormwater treatment). These themes are anticipated to be applicable to a wide range of CRWD projects and programs in varying degrees: as driving forces (e.g.,
planning for climate resilience), tools to facilitate implementation (e.g., partnerships for cost-share), and as
direct or indirect benefits (e.g., enhanced quality of life). Because of the breadth of influence of these
issues, we recommend the Plan discuss these issues as applicable to all of CRWD’s projects and programs
and include strategies and/or examples of how CRWD activities will consider these themes during the life of the Plan.
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WMP Schedule Update – Deadlines and Review Process 1-Aug-19 Task No.
Task
Deliverable
Target Board Meeting Date
1.12
Compile, sort, categorize and summarize stakeholder input
Stakeholder Input Summary Memo
8/7/2019
1.13
Create public friendly summary of WMP input
Infographic
9/4/2019
2.3
Update WMP goals and objective statements
Goals and objective statements
9/4/2019
2.5 & 2.7
Discuss, evaluate, select and prioritize implementation work
Draft implementation list of projects, programs and activities
10/16/2019
Review and comment on draft list of implementation activities
2.6
Investigate new initiatives and develop approach/strategy for new initiatives
New initiative approaches and strategies
Oct - Nov. 2019
Discussion of new initiatives
2.12
Revised draft watershed management plan
2nd draft WMP
12/18/2019 and 01/08/2020
Staff presentation and review and comment on draft WMP
Board Request/Action Review memo, provide any add'l issue, and support memo recommendations FYI Review and comment on goals and objectives
2.13
Final draft watershed management
Final draft WMP
1/22/2020
Approve final draft plan for public comment and authorize 60-day comment period
3.1
60-day review period
Formal draft WMP
3/4/2020
Public hearing
3.2 - 3.3
Revise formal draft WMP
Revised formal draft WMP
5/6/2020
Approve revised formal draft plan and authorize 90-day final formal review
3.4 - 3.6
90-day review period
Final formal draft WMP
TBD
Update
3.7 - 3.9
Finalize WMP
Final WMP
9/2/2020
Adopt final plan as approved by BWSR
DATE: TO: FROM: RE:
July 30, 2019 CRWD Board of Managers Elizabeth Hosch, Luke Martinkosky Permit Closeouts
August 7, 2019 III. Permit Applications A.-C. Permit Close Outs (Hosch/Martinkosky)
Background Construction activity is complete for permits #14-003 Hwy 5 resurfacing, #14-018 Frogtown Farms and #15-034 TH94 at 7th. Issues Hwy 5 resurfacing #14-003 This permit was issued for the bridge redecking and pavement rehab at Highway 5 over the Mississippi River in St. Paul. No stormwater treatment was required for the bridge. The project is complete and the site is stable. No surety was required for this public project. Frogtown Farms #14-018 This permit was issued for the creation of a new park and urban farm at Minnehaha and Victoria in St. Paul. Stormwater is being treated through a combination of swales, a raingarden, and disconnected impervious surface. Pervious pavement was intended to treat stormwater as well, but was subsequently seal coated and does not provide treatment. The site is stable and no surety was collected for this public project. TH 94 at 7th Street #15-034 This permit was issued for the construction of an auxiliary lane, noise wall, and pavement rehabilitation on Interstate 94 between the 7th Street ramp and Earl Street in St. Paul. Withdrawal from the volume bank was proposed, and verified at 2,915 cubic feet. The site is stable and no surety was collected for this public project. Action Requested Approve Certificate of Completion for permit #14-003 Hwy 5 resurfacing. Approve Certificate of Completion for permit #14-018 Frogtown Farms. Approve withdrawal of 2,915 cubic feet from the MnDOT volume bank and Certificate of Completion for permit #15-034 TH 94 at 7th Street.
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Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
August 7, 2019 III. Permits D.) St. Paul Gateway Mixed Use Review Extension Request (Hosch)
DATE: TO: FROM: RE:
August 1st, 2019 CRWD Board of Managers Elizabeth Hosch 60-day Review Period Extension for Permit 19-013
Background The current review period for Permit 19-013 St. Paul Gateway Mixed Use will expire on 8-2-19. Issues The applicant has requested an extension to the 60-day review period prior to the expiration. Additional time is still needed to work through CRWD Rule requirements. Requested Action Approve 60-day review period extension for permit 19-013 St. Paul Gateway Mixed Use to expire September 24, 2019.
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Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
August 7, 2019 III. Permits E.) GTA Building Review Extension Request (Hosch)
DATE: TO: FROM: RE:
July 30, 2019 CRWD Board of Managers Elizabeth Hosch 60-day Review Period Extension for Permit 19-018
Background The current review period for Permit 19-018 GTA Building will expire on 8-19-19. Issues The applicant requested an extension to the 60-day review period prior to the expiration. Additional time is still needed to work through CRWD Rule requirements. The applicant is also applying for HUD financing. Requested Action Approve 60-day review period extension for permit 19-018 GTA Building to expire October 18, 2019.
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Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
August 7, 2019 Board Meeting V. Action Item A) Approve Minutes of July 24, 2019 Workshop and Regular Board Meeting (Sylvander)
Regular Meeting of the Capitol Region Watershed District (CRWD) Board of Managers, for Wednesday, July 24, 2019, 5:00 p.m. at the office of CRWD, 595 Aldine Street, St. Paul, Minnesota. WORKSHOP AGENDA I. Call to Order of Board Workshop Motion 19-132:
Call to order the Board Workshop to review the 2020 Budget.
Reider/Texer Unanimously Approved President Collins called to order the Board workshop. Managers Joe Collins Seitu Jones, Shirley Reider Rick Sanders Mary Texer
Staff Present Mark Doneux, CRWD
Public Attendees No Public Attendees
Administrator Doneux reviewed the draft budget, Revenue and Levy Summary and “Road Map to a Balanced Budget” with the Board of Managers. The Board reviewed the “Roadmap to a Balanced Budget” and discussed the options regarding budget cuts, fund balance use and levy increases to balance the budget. There was consensus during the Board Workshop on balancing the budget. The Board recommended utilizing fund balance and budget cuts for the Capital Improvement Program budget and to fund operations through primarily tax levy since there are no real grant options for funding operations. The Board agreed to adopt a preliminary Budget and Levy for public comment and set the Public Hearing at their August 7th Board meeting. The Public Hearing would be set for August 21st. The Board agreed that they will reevaluate the budget based on public comment, the public hearing and meetings with public officials. II. Adjourn Board Workshop President Collins closed the Board workshop at 6:00 p.m. Motion 19-133:
Adjourn the Board Workshop
Reider/Texer Unanimously Approved
REGULAR MEETING MINUTES I.
A)
Call to Order of Regular Meeting (President Joe Collins)
Managers Joe Collins Seitu Jones Shirley Reider Rick Sanders Mary Texer
Staff Present Mark Doneux, CRWD Anna Eleria, CRWD Elizabeth Hosch, CRWD Meagan Frisvold, CRWD Nate Zwonitzer, CRWD
Public Attendees
James Mogen, Ramsey County Attorney II.
Public Comment – None
III.
Permit Applications and Program Updates A) 12-012 TIES – Closure (Hosch)
This permit was issued for the reconstruction of parking lot at the TIES building on the corner of Larpenteur and Snelling in St. Paul. Stormwater is treated by two surface infiltration basins that have been confirmed functional and appropriately sized to meet CRWD requirements. $11,800 surety is available to return upon closure. Motion 19-134: TIES.
Approve $11,800 surety return and Certificate of Completion for permit #12-012
Reider/Jones Unanimously Approved B) 17-009 Jackson at University – Closure (Hosch) This permit was issued for the reconstruction of Jackson Street between University and I-94 in St. Paul. Withdrawal from the volume bank was proposed, and verified at 6,721 cf. A SAFL baffle was also installed to provide gross pollutant removal on site. The site is stable and no surety was collected for this public project. Motion 19-135: Approve withdrawal of 6,271 cf from the St. Paul Public Works volume bank and Certificate of Completion for permit #17-009 Jackson at University. Reider/Jones
Unanimously approved C) 19-016 Dale Street Bridge Reconstruction (Hosch) Description: Replacement of the Dale Street Bridge over TH 94 including reconstruction of the approach roadways, including replacement of the storm sewer systems, a new underground infiltration system, ADA improvements, retaining walls, signing, lighting and signals. Stormwater Management: One underground infiltration system District Rule: Cost cap reached. —C D F Disturbed Area: 6.7 Acres Impervious Area: 4.33 Acres STAFF RECOMMENDATION: Approve with 4 Conditions: 1. Provide plans signed by a professional engineer per the Minnesota Board of AELSLAGID. 2. Provide a copy of the NPDES permit. 3. Revise plans to address the following: a. Revise Note 6 on Sheet 131 to require providing results of the double-ring infiltrometer tests to CRWD for review and approval. b. Revise Structure 5039A on Sheet 136 to accurately reflect the invert elevation of the underground infiltration system. 4. Revise flow control structure 5021 to lower the invert of the 12” diversion pipe to 893.70’. This will provide adequate weir separation to maximize diversion of runoff into the underground system. Motion 19-136: Approve permit #19-016 Dale Street Bridge Reconstruction with 4 Conditions. 1. Provide plans signed by a professional engineer per the Minnesota Board of AELSLAGID. 2. Provide a copy of the NPDES permit. 3. Revise plans to address the following: a. Revise Note 6 on Sheet 131 to require providing results of the double-ring infiltrometer tests to CRWD for review and approval. b. Revise Structure 5039A on Sheet 136 to accurately reflect the invert elevation of the underground infiltration system. 4. Revise flow control structure 5021 to lower the invert of the 12” diversion pipe to 893.70’. This will provide adequate weir separation to maximize diversion of runoff into the underground system. Reider/Sanders 4-0; 1 abstains, Seito Jones IV.
Special Reports No Special Report
V.
Action Items A) AR: (Sylvander)
Approve Minutes of the July 10, 2019 Board Workshop & Regular Meeting
Motion 19-137: Approve the Minutes of the July 10, 2019 Board Workshop and Regular Meeting. Reider/Jones Unanimously approved B)
AR:
Approve June 2019 Accounts Payable/Receivable (Sylvander)
Motion 19-138: Approve June 2019 Accounts Payable/Receivable and Budget Report and direct Board Treasurer and President to endorse and disperse checks for these payments. Reider/Texer Unanimously approved C)
AR:
Approve Springboard for the Arts Special Grant (Frisvold/Zwonitzer)
Motion 19-139: Approve a CIP grant for the Springboard for the Arts “SpringBOX� project in the amount of $117,000 and authorize the Administrator to execute the grant agreement pending review by the Assistant Ramsey County Attorney. Reider/Jones Unanimously approved D)
AR:
Approve Public Comment Draft 2020 Budget (Doneux)
Motion 19-140: Approve Preliminary 2020 budget and levy for Public Comment, as amended. Set Public Hearing date for the 2020 Budget and Levy for August 21, 2019 at 6:00 PM. Texer/Reider Unanimously approved E)
AR:
Approve Green Line Special Maintenance Project (Novak)
Motion 19-141: Approve 2019 Green Line Special Maintenance Project and authorize the CRWD Administrator to execute BMP Maintenance Services Agreement Amendment #3 and subsequent change orders with Outdoor Lab for an amount not to exceed $30,000. Reider Amended Motion
VI. Unfinished Business A) Watershed Management Plan Update (Eleria)
VII.
General Information A) Board of Manager’s Updates
VIII. Next Meetings A) Wednesday, August 7, 2019 5:00 PM – Board Workshop – W.M.P. B) Wednesday, August 14, 2019 6:00 PM – CAC Meeting – Rick to join C) Wednesday, August 21, 2019 6:00 PM – Regular Board Meeting IX.
Adjournment
Motion 19-142: Adjournment of the July 24, 2019 Regular Board Meeting at 7:25 PM Reider/Texer Unanimously Approved Respectfully submitted, Michelle Sylvander
August 7, 2019 Board Meeting V. Action Items B) Approve Cooperative Agreement for Parkview Filtration BMP (Zwonitzer)
DATE: TO: FROM: RE:
July 30, 2019 CRWD Board of Managers Nate Zwonitzer, Water Resource Project Manager Approve Cooperative Construction Agreement for the Parkview Center School Filtration BMP
Background In 2016 CRWD was awarded a $1.76 million grant through BWSR’s Targeted Watershed Program (TWP) for work in the Como and McCarrons subwatersheds. One of the potential projects identified in the grant application was a regional BMP at Parkview Center School located at the intersection of County Road B and Dale Street in Roseville. Construction is anticipated to occur in the fall and winter of 2019 with restoration occurring in the spring of 2020. The project is estimated to reduce the TP load to Lake McCarrons by 45 pounds per year, exceeding the TWP grant goal of 37 pounds per year for the subwatershed. Issues For several years CRWD staff have been working with Roseville Area Schools (RAS), City of Roseville (City) and Ramsey County (County) to develop the Parkview Filtration BMP Project. Since property of each entity will be impacted by construction of the project, the enclosed Cooperative Construction Agreement has been developed to specify responsibilities for the project both during and after construction. The following table outlines the general terms of the agreement: Parkview Filtration BMP Cooperative Construction Agreement Terms CRWD • Responsible for design, bidding, and construction of project and alternate • Own and operate Project from diversion structure to connection with RAS sewer • Perform BMP maintenance and monitoring • Cover 50% of annual maintenance costs • Invoice City and County for annual maintenance costs (25% each) • Educational signage
RAS • Reimburse CRWD for cost of field grading alternate • Provide necessary access/easements for Project construction and long-term maintenance of BMP • Allow access for monitoring, signage, and tours of project area
CITY • Provide necessary permits/permissions to construct the Project • Reimburse CRWD for 25% of annual maintenance costs
COUNTY • Provide necessary permits/permissions to construct the Project • Reimburse CRWD for 25% of annual maintenance costs
Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
A temporary construction easement and a permanent easement for the BMP are being developed and are anticipated to be ready for approval at the August 21st Board meeting. Additionally, CRWD has made volume credits available to purchase through the project. Ramsey County will be contributing $150,000 in exchange for volume credits. This will be handled through CRWD’s regulatory program and is not included in the agreement. Staff recommend approving the Cooperative Construction Agreement. Requested Actions Approve the cooperative construction agreement between CRWD, Roseville Area Schools, City of Roseville, and Ramsey County for the Parkview Center School Filtration BMP Project, and authorize the CRWD Board President and Administrator to execute an agreement pending receipt of signatures from project partners and review and approval by the Ramsey County Attorney. Enc: Cooperative Construction Agreement W:\06 Projects\McCarrons\Parkview Center School TWP\Board Items\Board Memo Parkview Cooperative Agreement.docx
2
Agreement CRWD 19-048
CAPITOL REGION WATERSHED DISTRICT COOPERATIVE AGREEMENT WITH ROSEVILLE AREA SCHOOLS, CITY OF ROSEVILLE AND COUNTY OF RAMSEY FOR INSTALLATION AND MAINTENANCE OF STORMWATER BMP
Estimated Project Cost:
$1,323,146
Attachments: A: Post-Construction Infrastructure Ownership B: Estimate of Annual Maintenance Expenses
This Agreement is between the Capitol Region Watershed District, a watershed district created pursuant to Minnesota Statutes chapter 103D (“CRWD”), Roseville Area Schools, Independent School District 623 (“RAS”), City of Roseville, a municipal corporation ("City"), and Ramsey County, a political subdivision of the State of Minnesota, ("County") to apportion rights and responsibilities related to the installation of a stormwater best management practice (BMP) at Parkview Center School in Roseville, MN (“Project”). RECITALS 1. The Project has been approved by CRWD (Resolution <<>>), by RAS (Resolution <<>>), by City (Resolution <<>>), and by County (Resolution B2019-049). 2. City owns and operates the storm sewer main that collects stormwater runoff in the area and will participate in maintenance of the BMP. 3. RAS owns the property where the main portion of the Project is being installed on and the lateral that will collect the treated storm water. 4. County controls County Road B, the right-of-way where the storm sewer main and some laterals are located and will participate in maintenance. 5. The Project includes installation of a diversion structure to divert stormwater from the City owned storm sewer running in County Road B, a storage and filtration BMP which will treat the diverted stormwater, replacement of a lateral pipe serving RAS’s Parkview Center School, and replacement of a County owned catch basin and lateral which will return the stormwater to the City storm sewer.
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6. RAS has requested that CRWD seek proposals from its bidders for the regrading of its athletic field as an add-on to the solicitation for the Project. AGREEMENTS 1.
Responsibility for Design Engineering 1.1. CRWD is responsible for the preparation of all plans, specifications, proposals, and estimates for the Project. 1.2. Any changes requested after final design shall be the responsibility of the party requesting the change.
2.
Procurement and Award of Contract 2.1. CRWD will take bids in accordance with state law, watershed district statute and City rules. 2.2. CRWD will award a contract and pay the contractor for all costs related to the Project.
3.
Responsibility for Construction Engineering 3.1. CRWD shall perform or contract the performance of the construction engineering for all elements of the Project.
4.
Project Costs 4.1. CRWD shall be responsible for all Project construction costs. 4.1.1. Notwithstanding 4.1, RAS shall be responsible for all construction costs related to the field grading add-on. 4.1.2. RAS shall only be responsible for that portion of mobilization or other overhead costs that are directly related to the field grading add-on. 4.2. Design Engineering Costs
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4.2.1. CRWD shall be responsible for 100% for all costs related to design engineering of the Project. 4.2.2. Notwithstanding, 4.2.1, RAS shall be responsible for all change order design engineering costs related to the field grading add-on.
4.3. Construction Engineering Costs 4.3.1. CRWD shall be responsible for 100% for all costs related to construction engineering. 4.3.2. Notwithstanding, 4.3.1, RAS shall be responsible for all construction engineering costs related to the field grading add-on. 5.
Payment Schedule 5.1. CRWD will invoice RAS for any construction costs (and other costs to be collected) at substantial completion of the Project, or after the field grading add-on is completed, whichever is later. 5.2. Payment will be made within 35 days of receipt of an invoice.
6.
Easement and Access Rights 6.1. RAS will provide a permanent easement benefiting CRWD providing the right to construct, inspect, monitor, maintain, repair and replace, along with rights to access, the Project designed and constructed. In addition, RAS will provide a temporary construction easement to facilitate the construction. The form of easements will be drafted by CRWD and approved by RAS. The permanent easement will be recorded against the property. 6.2. If RAS elects to have the field grading performed, RAS will provide any temporary easement necessary to construct the Project and perform the field grading add-on if it is constructed. Any temporary easement form will be drafted by CRWD and approved by RAS but will not be recorded against the property.
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6.3. RAS hereby provides permission to CRWD to connect to its existing stormwater discharge lateral, replace the lateral from the connection to County Road B, and to make whatever changes may be required to facilitate the connection and replacement. 6.4. City hereby provides permission to CRWD to install a diversion structure in County Road B storm sewer, divert stormwater to the Project via the new structure, and replace the existing lateral and County B storm sewer connection serving RAS. 6.5. The County will issue permits for all work within County right-of-way and will allow replacement of a catch basin and lateral. 6.6. RAS will allow CRWD to install signage to comply with requirements for project signage, as provided in, Minnesota Laws 2010, Chapter 361, article 3, section 5 (b) for Clean Water Fund projects. 6.7. RAS will allow CRWD to install monitoring equipment and grants access to property for CRWD staff to perform monitoring activities. 6.8. RAS will allow CRWD to access the property to tour the project area with members of the public. 7.
Maintenance Responsibility for Project Elements 7.1. CRWD shall be responsible for performing all maintenance of the storage and filtration BMP. For this purpose, the storage and filtration BMP shall consist of all infrastructure including the diversion structure in the Cityâ&#x20AC;&#x2122;s storm sewer through the filtration discharge pipe connected to RASâ&#x20AC;&#x2122;s stormwater lateral. The area is shown as the area shaded in Green in Exhibit A. 7.2. RAS shall be responsible for the lateral infrastructure replaced by the Project to the County catch basin. The area is shown as the area shaded in Orange in Exhibit A. 7.3. County shall be responsible for the catch basin and lateral serving County Road B. The area is shown as the area shaded in Purple in Exhibit A. 7.4. City shall remain responsible for the storm sewer. The area is shown as the area shaded in Blue in Exhibit A.
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7.5. City and County will each be responsible for 25% of the annual maintenance costs of the storage and filtration BMP. An estimate of annual maintenance activities are set forth in the attached and incorporated Exhibit B. 7.6. CRWD will invoice City and County within 60 days of the end of the calendar year for their portion of the maintenance costs for the previous year. 7.7. Payment will be made within 35 days of receipt of an invoice. 7.8. Nothing in this agreement shall be construed to transfer responsibility of stormwater infrastructure not part of the storage and filtration BMP. 7.9. RAS shall be responsible for maintenance of the athletic field and the ground area within the permanent easement area. 8.
Ownership 8.1. CRWD shall assume ownership of the storage and filtration BMP, as defined in 7.1, after substantial completion. The area is shown as the area shaded in Green in Exhibit A. 8.2. RAS shall resume ownership of the athletic field and its stormwater lateral, except the County catch basin and lateral pipe, after substantial completion. The area is shown as the area shaded in Orange in Exhibit A. 8.3. County shall assume ownership of the catch basin and lateral pipe replaced by the Project, after substantial completion. The area is shown as the area shaded in Purple in Exhibit A. 8.4. City shall retain ownership of its storm sewers. The area is shown as the area shaded in Blue in Exhibit A.
9.
CRWD, RAS, City and County shall indemnify, defend, and hold each other harmless against any and all liability, losses, costs, damages, expenses, claims, or actions, including attorneyâ&#x20AC;&#x2122;s fees, which the indemnified party, its officials, agents, or employees may hereafter sustain, incur, or be required to pay, arising out of or by reason of any act or omission of the indemnifying party, its officials, agents, or employees, in the execution, performance, or failure to adequately perform the indemnifying partyâ&#x20AC;&#x2122;s obligation pursuant to this Agreement. Nothing in this Agreement shall constitute a waiver by the County or the City of any statutory or common law immunities, limits, or exceptions on liability.
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10. Other provisions 10.1.This Agreement shall remain in full force and effect until terminated by mutual agreement of the parties. 10.2.Cooperation and Compliance with Minnesota and Federal Law. Parties agree to cooperate in any manner necessary to effectuate this agreement or complete the Project. Parties understand that funding for the Project includes funds from CRWD, City, SPPS, and the State of Minnesota through the Clean Water, Land, and Legacy Amendment, and that each of these sources might have requirements for funding, contracting, procurement, data practices, prevailing wage, or record-keeping that is in addition to those included herein. Parties agree to cooperate in meeting any of these additional obligations. 10.3.Records. All parties agree to maintain records of costs pertaining to the Project in accordance with Minnesota Statutes and relevant internal record keeping and accounting procedures. 10.4.Modification. It is understood and agreed by the parties hereto that this agreement shall not be modified or amended except in writing duly signed by each of the parties. 10.5.This agreement may be executed individually in counterparts, with each part an original, and together all parts form a single document. [Signature pages to follow]
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ROSEVILLE AREA SCHOOLS, ISD 623
_________________________________
Date:__________________________
_________________________________ Board Clerk
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CITY OF ROSEVILLE, MINNESOTA
_______________________________ Mayor Dan Roe
Date:__________________________
Approval recommended:
_______________________________ Marc Culver, Public Works Director
Approved as to Form:
_______________________________ City Attorney
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RAMSEY COUNTY, MINNESOTA
_________________________________ Ryan Oâ&#x20AC;&#x2122;Connor, County Manager
Date:__________________________
Approval recommended:
_________________________________ Ted Schoenecker, Director Public Works Department
Approved as to form:
_________________________________ Assistant County Attorney
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Agreement CRWD 19-048
CAPITOL REGION WATERSHED DISTRICT
_________________________________ Joseph Collins, Board President
Date:__________________________
_________________________________ Mark Doneux, Administrator
Approved as to form:
_________________________________ District Attorney / Assistant County Attorney
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EXHIBIT A: POST-CONSTRUCTION INFRASTRUCTURE OWNERSHIP
Infrastructure Ownership Capitol Region Watershed District Roseville Area Schools Ramsey County City of Roseville New/Replaced Connection
EXHIBIT B ESTIMATE OF ANNUAL MAINTENANCE EXPENSES
Parkview Center School Detention and Filtration Maintenance Task Replace (30) Filter Cartidges Vac Sediment and Debris From Pretreatment Structure Vac Sediment and Debris From Pipe Gallery
Frequency Yearly
Life Cycle Maintenance Estimate Annualized Events Cost Per Event 25-Year Cost Annualized Cost 1.0 $ 6,000.00 $ 150,000.00 $ 6,000.00
Twice Yearly
2.0
$
1,500.00 $ 75,000.00 $
3,000.00
Every 10 Years Total
0.1
$
5,000.00 $ 10,000.00 $ $ 235,000.00 $
500.00 9,500.00
Share of Maintenance Expense Organization Share Estimated Annual Cost Capitol Region Watershed District 50% $ 4,750.00 City of Roseville 25% $ 2,375.00 Ramsey County 25% $ 2,375.00
Notes: All dollars presented are in 2019 dollars. No inflation is built into these values. Cartridge replacement value based on $200/cartridge estimate from Contech on 4/25/2018 Costs will vary based on actual maintenance required in a given year and actual costs for maintenance
August 7, 2019 Board Meeting V. Action Items C) Award Bid for Parkview Filtration BMP (Zwonitzer)
DATE: TO: FROM: RE:
July 30, 2019 CRWD Board of Managers Nate Zwonitzer, Water Resource Project Manager Award Bid for Construction of Parkview Center School Filtration BMP to S.M. Hentges
Background In 2016 CRWD was awarded a $1.76 million grant through BWSRâ&#x20AC;&#x2122;s Targeted Watershed Program (TWP) for work in the Como and McCarrons subwatersheds. One of the potential projects identified in the grant application was a regional BMP at Parkview Center School located at the intersection of County Road B and Dale Street in Roseville. Construction is anticipated to occur in the fall and winter of 2019 with restoration occurring in the spring of 2020. The project is estimated to reduce the TP load to Lake McCarrons by 45 pounds per year, exceeding the TWP grant goal of 37 pounds per year for the subwatershed. Issues Bidding for the project extended over a five-week period from June 10th to July 12th, 2019. CRWD received bids from three contractors. A summary of the bids is below. The Engineerâ&#x20AC;&#x2122;s estimate for the base bid and alternate is $1,048,615.80. Please note that Roseville Area Schools will reimburse CRWD for expenses related to the bid alternate which consists of grading an athletic field to improve drainage. Bidder Name S.M. Hentges Construction Minger Construction Co. Inc. Veit Construction Co.
Base Bid Price
Bid Alternate 1 Price
Base Bid Plus Bid Alternate Price
$970,709.45 $1,185,090.65 $1,307,570.35
$73,952.25 $84,268.75 $97,515.37
$1,044,661.70 $1,269,359.40 $1,405,085.72
Based on the lowest bid from S.M. Hentges & Sons, Inc. and their demonstrated ability to do the work required of this project, SRF recommends CRWD award the project to S.M. Hentges & Sons, Inc. and select the bid alternate item. See attached recommendation letter. The total bid amount is $1,044,661.70. The 2019 budget for the Parkview BMP is $742,320. Requested Actions Order construction of the Parkview Filtration BMP and authorize the Board President and Administrator to execute a Notice of Award and an Agreement with S.M. Hentges & Sons, Inc. subject to the review and approval of the Ramsey County Attorney; and authorize the Administrator to execute change orders in an amount not to exceed $52,000. enc.
SRF Recommendation Letter and Bid Tabulation dated August 2, 2019
W:\06 Projects\McCarrons\Parkview Center School TWP\Board Items\Board Memo Parkview Award.docx
Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
August 7, 2019 Board Meeting V. Action Item - D) TBI 5-Year Inspection Work Order (Eleria)
DATE: TO: FROM: RE:
August 1, 2019 CRWD Board of Managers Anna Eleria, Division Manager Approve TBI 5-Year Inspection Work Order
Background CRWD conducted the last inspection of the entire length of the Trout Brook Storm Sewer Interceptor (TBI) in summer 2014. The purpose of the inspection was to assess the condition of TBI, identify defects such as cracks, holes and infiltration, and recommend sections to repair. This inspection served as the basis for the 5-year TBI capital improvement plan (CIP) that extends until 2020. It is standard practice to inspect storm sewers every 5 years. Issues Barr Engineering has prepared the enclosed draft work order for a full system inspection of TBI and preparation of 10-year CIP. This inspection will be a modified version with the goal of shortening inspection duration while still ensuring that TBI is sufficiently inspected. Findings from this inspection and other TBI related work will inform the development of a 10-year CIP. The CIP will then be incorporated into the 2020 Watershed Management Plan. The estimated cost for the TBI inspection and update of the TBI CIP is $85,680. CRWD budgeted $100,500 for TBI inspection and maintenance related activities in 2019. As of end of July 2019, CRWD has spent approximately $25,000 in TBI-related expenses. However, the overall TBI Fund Budget which includes easement work will be well under its budget of $344,000 at the end of the year even with the addition of the TBI inspection/CIP work. Action Requested Approve TBI Work Order No. 12 for Barr Engineering in an amount not to exceed $85,680; and authorize the Administrator to execute work order amendments in an amount not to exceed $8,500. Enc.
TBI Work Order No. 12 for 5-Year TBI Inspection Services
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Our mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
Work Order No. 12 Trout Brook Storm Sewer Interceptor 5-Year Inspection Services Applicable to Agreement Dated November 11, 2009 Between Barr Engineering Co. (Barr) 4300 MarketPointe Drive Minneapolis, MN 55435
Capitol Region Watershed District (CRWD) 595 Aldine Street St. Paul, MN 55104
Designated Representative:
Designated Representative:
James P. Herbert, P.E.
Anna Eleria, Planning, Projects & Grants Division Manager
I.
Scope Language
Capitol Region Watershed District (CRWD) requests that Barr Engineering Co. (Barr) perform the work described below in accordance with the terms of the above referenced Agreement. CRWD performs inspections of the entire length of the Trout Brook Interceptor (TBI) approximately every 5 years. In 2014-15, Barr performed the most recent full-length inspection and report in conformance with the National Association of Sewer Service Companies (NASSCO) standards. The NASSCO rating system is the industry standard for identifying pipe deficiencies and rating the overall quality of pipes and storm sewer systems. CRWD is requesting that Barr perform a modified system-wide NASSCO inspection of TBI. Detailed descriptions of Barrâ&#x20AC;&#x2122;s proposed modifications are described within Task 2 below. The tasks below outline the necessary components of the inspections and reporting. The findings of the TBI inspection will be summarized in a report.
Task 1. Gather and Review Existing Data Existing Documentation Review: Barr will review the 2014-15 TBI assessment report, TBI 5-year capital improvement plan (2015), and available original drawing set to develop an understanding of the previously identified problem areas so changes in condition can be closely documented in the field. Access to Outlets: Barr and CRWD staff (if available) will perform a 1 day field reconnaissance to identify and understand access points to the TBI so appropriate logistic and safety planning can occur prior to inspection. Permits required from the City or BNSF to perform staging for access will be coordinated and obtained prior to inspection. Barr staff will coordinate access/egress to the TBI. Deliverable: None Page 1 P:\Mpls\23 MN\62\2362944\ProjRiskMgmt\TBI Engineer\Work Order No. 12_Inspection\TBI Work Order No. 12 - v2.docx March 10, 2000 Version
Task 2. On-site Condition Survey Inspection: Barr will perform the inspection using Barr NASSCO-certified lead inspectors and NASSCO PACP terminology to allow for consistent documentation, stationing, and benchmarking with past and future reports. The inspection is anticipated to occur over a period of approximately 5-7 days. Near Como and Maryland, approximately 1,700 feet of TBI will be televised by a closed circuit television video (CCTV) subcontractor instead of being walked by Barr staff. The CCTV subcontractor will rate the pipe using the NASSCO rating system. The videos from the televising will be reviewed by Barr NASSCO-trained staff for consistency and accuracy, and the ratings will be entered into the same database compiled from observations made during the walking inspections. The sections that will be televised are: 1. The 5-foot diameter pipe-in-pipe segment along Maryland Avenue from Como Boulevard to a few hundred feet west of Grotto Street. This segment is approximately 700 feet in length. 2. The 5-foot diameter RCP from Dale Street to just east of the BNSF crossing, before Mackubin Street. This segment is approximately 1,000 feet in length. Barr will visually inspect the interior of the TBI, looking for invert integrity, settlement, sediment, cracks, voids, and other deficiencies. The scope does not include drilling holes to probe for potential voids on the outside of the tunnel liner. If existing holes are observed along the TBI, Barr will measure the void depth, as feasible. A measuring wheel will be used to verify existing stationing along the TBI. During the inspection, observations will be categorized in terms of NASSCO terminology and entered in electronic form into a database, as feasible, to minimize transcription of notes. For the 2019 inspection, Barr and CRWD discussed performing a modified NASSCO inspection with the goal of shortening the duration, while still ensuring that the TBI be sufficiently inspected. The modified approach will include inspecting the entire TBI extents. The 2014/2015 inspection report will be utilized as a basis of comparison, and new observations of the existing defects will not be collected. Defects that change category (e.g., a crack that has turned into a fracture) will be noted. Special emphasis will be given to category 4 and 5 defects. Safety: Barr will develop a site-specific safety plan for this work which will cover aspects of safety and hazard awareness for the tasks associated with the inspection. Items included in the safety plan will include: access/egress for inspection, air quality monitoring during inspection, and communication checkin protocol with emergency action plan to be implemented if protocol is broken. Barr typically uses a three-person inspection team for TBI inspections, however for the 2019 inspection, Barr proposes to use two inspectors since the approach is less intensive as described above (budget has been included for a third inspector for a portion of the Mainline that was previously repaired.) Two surface attendants will be utilized to comply with OSHA confined space entry requirements and a standby rescue team will be utilized as necessary for emergency extraction as described below. Staff participating in the inspections will be trained in confined space, fall protection, and water safety. Barr will utilize a radio system with supplemental air horns to maintain contact between the inspection team, standby rescue team, and the surface attendants. For a portion of the TBI inspection through the deepest portions of the TBI, not to exceed three (3) days, Barr will utilize a subcontracted safety standby team during inspections which will allow for quick rescue response in the event of an emergency. The stand-by team is capable of performing an immediate extraction rescue without assistance from local emergency response agencies. For the remaining segments and sections of the TBI, Barr staff will carry additional equipment, including emergency oxygen canisters, to facilitate self-rescue. Additionally, coordination and communication with City of St. Paul dispatch and St. Paul Regional Water Services will be conducted before each inspection to facilitate Page 2 P:\Mpls\23 MN\62\2362944\ProjRiskMgmt\TBI Engineer\Work Order No. 12_Inspection\TBI Work Order No. 12 - v2.docx March 10, 2000 Version
notification of the inspection team in the event of any material spills or excessive water releases in the TBI watershed which could affect the TBI segment being investigated. In the event of predicted precipitation or after a heavy rainfall no inspection will be conducted to maintain a safe inspection environment. Efforts will be made to perform inspections during weather conditions which will not pose a safety threat to the work team. Barr will also inspect CRWD-owned inlets from the surface. The budget includes a half-day for two inspectors to visit and take observations and photos at CRWD-owned inlets, such as the Willow Reserve inlet and the Farrington inlet. This subtask does not include NASSCO coding of the inlets. Access/Egress: Barr will utilize existing manhole steps, ladders, and fall protection for access and egress into the TBI. Access and egress operations will be performed in compliance with OSHA regulations and a surface attendant will remain at the surface for the duration of the inspection. Subcontracting: This letter provides written notice to CRWD regarding use of subcontractors for the identified tasks (CCTV, safety standby team, access/egress) associated with the On-site Condition Survey. Deliverable: Inspection report (included in final report) Task 3. Data CompilationData from the inspection will be provided to CRWD in an electronic format
which will include all notes and description of conditions using NASSCO terminology. Data will include inspection notes and photos taken during inspection linked to a GIS file. This data will be loaded onto the online TBI mapping system previously developed by Barr. Deliverable: Online TBI mapping. All inspection files will be included with Task 4, Final Report.
Task 4: Final Report A final report will summarize the findings of the inspection, highlight changes in conditions from previous inspections, provide a rating of the TBI segment conditions, and provide recommendations for future repairs. TBI inspection ratings will be categorized as Good, Fair, or Poor which matches categories used during previous inspections. • • • •
“Good – The tunnel liner is structurally adequate and defects are not causing deterioration. The tunnel requires monitoring but no maintenance or rehabilitation is currently necessary.” “Fair – The tunnel liner is structurally adequate but defects are causing deterioration. The tunnel requires monitoring and maintenance. No rehabilitation is currently necessary. “Poor – the tunnel liner is structurally inadequate and defects have caused advanced deterioration. The tunnel requires rehabilitation.” Urgent – The tunnel liner is structurally inadequate or has a service-impending defect. The tunnel requires immediate corrective action.
This same rating designation and description will be used for the proposed inspection. The report will also include a summary of observation and photos of the TBI inlets inspections. If Barr recommends further investigation or any maintenance activities around the inlets, that will be noted as well. Deliverable: Barr will provide a final report upon completion of all the work performed under this proposal in digital and hard copy format (up to 2 hard copies). The engineering report produced will be Page 3 P:\Mpls\23 MN\62\2362944\ProjRiskMgmt\TBI Engineer\Work Order No. 12_Inspection\TBI Work Order No. 12 - v2.docx March 10, 2000 Version
signed by a professional engineer of the State of Minnesota. A CD or flash drive will be provided that contains digital copies of photographs, videos, drawings, maps, etc., with the final report.
Task 5. 10-Year Capital Improvement Plan In 2015, Barr prepared a 5-year Capital Improvement Plan (CIP) for the Trout Brook Storm Sewer Interceptor. Following the inspections and final report, Barr will update the CIP, incorporating the following elements: 1. TBI repair schedule 2. Specific improvements (e.g., 2017 repairs) 3. Ongoing engineering support, including: a. Review of TBI-related permits and modifications proposed by others b. Ongoing GIS maintenance and support c. Hydraulic modeling support, including updating existing model to Atlas 14 d. General engineering support, communications, and meeting attendance, as needed 4. TBI easement preparation and acquisition 5. TBI inlets repairs and routine O&M activities (e.g., frequency of inspecting and cleaning inlets) 6. Manhole inspection using the NASSCO methodology (consider for 2024 inspection) 7. Other routine O&M activities related to large storm sewer infrastructure as performed or programmed by other owners, such as the Cities of Minneapolis and Saint Paul 8. Flood analyses for subwatersheds and flood areas as recommended by the TBI hydraulics report 9. Other recommendations from the TBI hydraulics report 10. Water quality improvements associated with repairs or flood mitigation improvements 11. Development of detailed TBI watershed modeling (H&H and water quality) in partnership with the City of Saint Paul and potentially other municipal partners within the next 5 years To develop the CIP, Barr will: 1. Review the 2015 TBI CIP 2. Review the inspection report from 2019 (previous tasks) 3. Review projects completed since the 2015 CIP 4. Develop estimated budgets for engineering and construction for CIP elements. Estimated budgets will be provided for each year for the 10-year CIP. As appropriate, estimated budgets from CRWDâ&#x20AC;&#x2122;s 2015 TBI CIP will be updated to 2020 using Engineering News Record (ENR) cost indices.
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5. Develop CIP report with appropriate tables and figures, in a format similar to CRWDâ&#x20AC;&#x2122;s 2015 CIP using similar assumptions for consistency. The report, tables and figures will differentiate between newer and older sections of TBI. 6. Incorporate two (2) rounds of CRWD comments. 7. Print and bind two (2) copies of the CIP report. Deliverable: Draft CIP delivered electronically, Final CIP in electronic and paper form, Periodic communications, emails, etc.
Task 6. Project Management and Meetings This task includes general project management tasks and attendance at one progress meeting with CRWD staff. II.
Compensation and Assumptions ("Service Assumptions") Upon Which Maximum is Based Compensation shall be on a time and expensed basis in accordance to the referenced Agreement. The cost of the services for Tasks 1 through 6 shall not exceed the total listed in the following table, without prior approval by the CRWD. If CRWD would like the inspections performed in a phased manner, we have developed costs for each segments of the TBI. The following table shows the costs for each task. The costs assume that a final report (Task 4) will be provided at the conclusion of all three inspection phases. A preliminary report could be provided at the conclusion of each phase, but would require additional time and budget to develop. Detailed estimated costs and labor is provided in the attached cost table.
Work Task
Estimated Budget
1. Gather and Review Information
$7,080.00
2. On-Site Condition Survey
$53,560.00
3. Data Compilation
$6,150.00
4. Final Report
$6,720.00
5. 10-Year CIP
$8,8320.00
6. Project Management and Meetings
$3,750.00
TOTAL
$85,680.00
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III.
Schedule and Assumptions Upon Which Schedule is Based Schedule shall be coordinated between Barr and CRWD Designated Representatives. The draft report and CIP will be provided to CRWD staff for review in November 2019, with the final report and CIP complete by the end of 2019. Unknown conditions associated with TBI access, weather delays, etc. may affect inspection schedule. CRWD staff will be notified regarding potential schedule delays.
ACCEPTED AND AGREED TO: BARR ENGINEERING CO.
CAPITOL REGION WATERSHED DISTRICT
By:
By:
Title:
Title:
Date:
Date:
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Project Name: Trout Brook Storm Sewer Interceptor - 5 Year Inspection Services Client Name: Capitol Region Watershed District Date: July 12, 2019 Approved by: Nathan Campeau Name (Last, First) Initials Billing Rate Project Role Task 1 Gather and Review Existing Information 1.1 Existing Document Review 1.2 Access to Outlets Subtotal Task 2 On-site Condition Survey 2.1 TBI Mainline 2.2 East Branch 2.3 West Branch 2.4 Inlets Inspection Subtotal Task 3 Data Compilation Data Compilation Subtotal Task 4 Final Report Final Report Subtotal Task 5 10-Year Capital Improvement Plan 10-Year Capital Improvement Plan Subtotal Task 6 Project Management and Meetings Project Management and Meetings
Herbert, James JPH $195.00
Welna, Joseph JAW2 $135.00
PIC
PM
Minneapolis 4 4 10 1 1
16 4 20
12
52 12 12 6 82
2
8
2
20
Campeau, Nathan Redinger, Samuel Warm, Bradley NDC SOR BKW $160.00 $105.00 $105.00 Technical Inspector/Surface Resource Inspector Attendent Minneapolis 4 4 16 2 2 2 22
Inspector
Tolkkinen, Anders AWT $75.00 Surface Attendent
Minneapolis
0
6 6
12 12
0
48 12 12
48 12 12
48 12 12
72
72
72
Admin
Subtotal Hours
Subtotal Labor
Expenses
Sub Contingency Contractors %
Project Total
Percentage of Total
4,180.00 2,900.00 7,080.00
8%
$ 2,000.00 $ 14,590.00 $ 500.00 $ 500.00 $ 50.00 $ 3,050.00 $ 14,590.00
$ $ $ $ $
-
$ $ $ $ $
40,360.00 5,695.00 5,695.00 1,810.00 53,560.00
63%
$
0
222 51 51 14 338
$ 23,770.00 $ 5,195.00 $ 5,195.00 $ 1,760.00 $ 35,920.00
66 66
$ 6,150.00 $ 6,150.00
66 66
$ 6,620.00 $ $ 6,620.00 $
6 6
60 60
$ 8,320.00 $ 8,320.00
$ 3,750.00 $ $ $ 3,750.00 $
16 16
16 16
6
12
6
Subtotal
4
24
6
0
0
0
0
0
24 0 24
Project Subtotal Contingency %
Project Total
26
142
48
22
84
92
72
6
614
0
$ $ $
0
6 6
0
-
$ 4,180.00 $ 2,700.00 $ $ 6,880.00 $
40
0
$ $ $
32 28 60
40
2
16 16
Kes, Teresa TMN $125.00
Minneapolis 8 12 20
16
2
Fogarty, Mike MGF $75.00
200.00 200.00
$
-
-
$
-
$ $
-
$ $
6,150.00 6,150.00
7%
100.00 100.00
$
-
$ $
-
$ $
6,720.00 6,720.00
8%
-
$
-
$ $
-
$ $
8,320.00 8,320.00
10%
-
$ $ $
-
$ $ $
3,850.00 3,850.00
4%
$ 67,640.00 $ 3,450.00 $ 14,590.00 $
-
$
85,680.00
$
85,680.00
$
100.00 100.00
$
August 7, 2019 V. E) Approve Preliminary 2020 Budget and Levy for Public Comment (Doneux)
DATE: TO: FROM: RE:
August 1, 2019 CRWD Board of Managers Mark Doneux, Administrator Preliminary 2020 Budget and Levy for Public Comment and Set Public Hearing Date and Time
Background The Board of Managers reviewed the preliminary 2020 Work Plan along with the budget and levy at Board workshop on June 5th and July 24th as well as at Board Meetings on June 19th and July 10th, 2019. Issues The Board of Managers must establish a plan of work for the upcoming year, establish a budget based upon the work plan, and establish a levy for the budget. Staff will review the draft budget (project list) with the Board of Managers. We will also review the expenditure, revenue and levy summary. The Board must also approve the budget for public comment and set the public hearing for 6:00 PM on August 21, 2019. The Project List (also referred to as work plan) and the Expenditure, Revenue and Levy Summary are included with this memo. Request Action Approve Preliminary 2020 budget and levy for Public Comment, as amended. Set Public Hearing date for the 2020 Budget and Levy for August 21, 2019 at 6:00 PM. enc:
Project List (also referred to as budget or work plan) Revenue and Levy Summary
W:\02 Budget and Finance\Budget - 2020\BD Memo Approve Prelim 2020 Budget & Levy for Public Comment 8-1-19.docx
Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.
2020 Capitol Region Watershed Budget
Preliminary 2020 Budget August 1, 2019
Fund # Fund Name
Project #
Project Name
101-20970 101-20975 101-20976 101-19978
General Administration 595 Aldine Operations 1736 Thomas Operations MAWD Administrative Allocation
Priority / Comment
Date Printed
2020 Project Budget
Project Description
2020 Fund Total
ADMINISTRATION
101
Administration
Critical Critical Critical Beneficial Ongoing
General Admin. of Operations for CRWD General Operations for 595 Aldine General Operations for 1736 Thomas Provide support to MAWD Annual Cost Allocation to Project and Programs
$
722,700 64,000 55,800 5,000 (357,670) $
489,830
$
8,280
$
12,750
$
390,790
$
786,810
$
657,830
PROGRAMS 201 207
208
210
211
Groundwater Rulemaking/Rule Revisions
Permitting
Stewardship Grants
Monitoring and Data Collection
Provide grant reimbursements for well sealing
$
8,280
Conduct TAC process to update Rules
$
12,750
Continue Implementing District Permit Program Track and Manage Database for Permit Program Inspect active permits sites for compliance Inspect completed permit projects for compliance and maintenance
$
191,540 14,850 148,650 35,750
Important Important Important Important Critical
Administer, promote, and outreach on Stewardship Grants Provide Grants to Partners for Ed/Outreach Programming Provide design & projects funds for City ICP Program Assist Blvd raingardens as part of City's Street Reconstruction Program Assist with Boulevard Rain Gardens in Como and McCarron's Subw.
$
432,450 130,200 20,540 20,150 183,470
Critical Critical Critical Important Critical Important Important Beneficial Important
Monitoring of stormwater baseline, water level and rain gauge sites Monitor 5 lakes for chemical, biological and qualitative parameters 2 FWQ sites in Villa Park, 2 level loggers, Lake McCarrons flow only Monitor wetlands, IBI assessments, wq & data analysis Long term monitoring database for effective data management Implement Remote Data Access Program Monitor BMP sites-Como 7, CCLRT, Upper Villa Exfiltration Monitoring of an Underground Infiltration BMP Monitoring at Midway Office Warehouse
$
327,070 105,190 32,900 20,050 57,480 14,680 50,050 20,360 30,050
201-20130
Groundwater Protection - Well Sealing
Beneficial
207-20120
Evaluate Rules Hold TAC Meetings
Critical
208-20000 208-20101 208-20102 208-20103
District Permit Program Permit Tracking and Database Management Construction Inspection Closure & Post Construction Inspection
Critical Critical Critical Critical
210-20143 210-20144 210-20145 210-20146 210-16147
Stewardship Grants Partner Grants Inspiring Communities Program SPS Rain Garden Projects TWP - Blvd Rain Gardens
211-20200 211-20205 211-20210 211-20215 211-20220 211-20225 211-20230 211-15231 211-17232
Baseline Monitoring & Data Collection Lake Monitoring & Data Collection Villa Park Monitoring & Data Collection Wetland Bio-Monitoring WISKI Database & Website Remote Data Access & Set Up BMP Monitoring Upper Villa Exfiltration Monitoring Midway Office Warehouse Monitorng
Page 1
2020 Capitol Region Watershed Budget
Preliminary 2020 Budget August 1, 2019
Fund # Fund Name
220
Education and Outreach
225
Technical Resources and Information Sharing
228
Future Trends: Research and Positioning
230
Geographic Information Systems
240
Safety Program
Project #
Project Name
220-20250 220-20255 220-20260 220-20270 220-20271 220-20265 220-20275 220-20285 220-20262 220-20263 220-20268 220-17274 220-16277 220-16278 220-20279 220-20280
General Outreach and Communication Leaf & Litter Clean Ups Municipal Training Website Master Water Stewards Sponsorships and Partnerships Events Awards Program Youth Outreach Communication Training Adopt a Drain TWP Communiations TWP - Adopt a Drain TWP - Leaf & Litter Clean Ups Social Media 595 Aldine Education and Outreach
225-20300 225-20303
Plan Review & Tech Committee BMP Database
228-20330 228-20333 228-20334 228-20335 228-20336
District Research Program Public Art Program 595 Aldine Art Diversity & Inclusion Climate Change Impacts-Research and Action
230-20370
GIS Program Development
240-20390 240-19395 240-20396
Safety Training Safety Program Updates Safety Equipment
Priority / Comment
Date Printed
2020 Project Budget
Project Description $ Provide general Outreach and Communication for the District Implement a Leaf and Litter Clean Up Program Provide training for municipal staff Maintain and provide content for CRWD website Implement Master Water Stewards Program Sponsor and support partner organizations Community and CRWD-sponsored events and activities Support CRWD Recognition Program Develop and Implement Outreach Prgramming to District Youth Provide communication, diversity and media training for staff, board and partner Promote and implement Adopt A Drain Program Implement communications to support TWP Promote and implement Adopt a Drain in Como and McCarrons subwatersheds Leaf and Litter Clean Ups in Como & McCarrons Subw for TWP Maintain and update District Social Media accounts Provide for Education and Outreach at 595 Aldine
259,510 10,460 14,820 24,990 30,840 28,420 15,060 14,100 10,870 10,070 18,530 7,140 4,460 6,460 7,530 85,000
Review plans and serve on committees as appropriate Update and maintain BMP Database
$
15,050 50,680
Important Important Beneficial Important Important
Develop and Implement Comprehensive Research Program Work with watershed artist on District public art projects Create and install art in CRWD's new office Implement CRWD Diversity & Inclusion Plan Research Climate Change impacts on design Standards (Atlas--14)
$
50,850 29,560 10,640 10,000 20,020
Important
Manage GIS needs for CRWD
$
50,390
Provide Safety training for staff Update safety program, protocols, procedures, and equipment Purchase, maintain and repair Safety Equipment
$
13,430 10,630 11,940
Administrative Allocation
$
-
Critical Critical Important Important Important Beneficial Beneficial Important Important Important Beneficial Important Critical Critical Important Important Critical Critical
Critical Critical Critical
PROGRAMS TOTAL
Page 2
2020 Fund Total
$
548,260
$
65,730
$
121,070
$
50,390
$ $
36,000 236,062
$
2,913,972
2020 Capitol Region Watershed Budget
Preliminary 2020 Budget August 1, 2019
Fund # Fund Name
301
305
Shoreline & Streambank Maintenance Como Lake Subwatershed
310
Lake McCarron's Subwatershed
313
Loeb Lake Subwatershed
315
317 325
Trout Brook Subwatershed
Crosby Lake Subwatershed Wetland, Stream, and Ecosystem Restoration
330
Mississippi River Subwatershed
370
Watershed Management Planning
390
Special Projects and Grants
Priority / Comment
Date Printed
2020 Project Budget
Project #
Project Name
Project Description
301-20405
St. Paul Natural Resources Intern Program
Important
Sponser intern with St. Paul for BMP maintenance or other activities
8,000
305-20421 305-20424 305-20425 305-20427
Como BMP Maintenance Como Lake Aquatic Plant Management Curtiss Pond Opti RTC O&M Como Lake Shoreline Management
Critical Beneficial Important Important
Conduct inspection and maintenance of Como subwatershed BMPs Management of Nusiance Aquatic Plants Operate, Maintain and Inspect Opti RTC System Plan and Implement Shoreline Improvements
26,120 45,400 9,800 32,220
310-19470 310-19477 310-18476 310-20477 310-20478
AIS Mgt Lake McCarrons Management Plan Upper Villa Maintenance Parkview O & M Williams St. Pond O & M
Beneficial Important Critical Critical Important
Manage Aquatic Invasive Plants Develop a Lake McCarrons Mgt Plan Upper Villa Maintenance Maintain Parkview BMP Maintain Williams Street Pond BMP
$
14,100 10,700 29,160 9,800 4,960
313-20510
Willow Reserve Management
Critical
Assist with the Mgt of Willow Reserve
$
49,880
315-20550 315-14552 315-20560 315-20570 315-20575
TBI Inspection and Maintenance TBI Easement Verification & Documentation TBI Subwatershed Study NPDES MS4 Stormwater Program Illicit Discharge Detection & Elimination
Manage, operate, inspect, maintain, and repair TBI Conduct TBI easement verification, acquisition and documentation work Conduct a Subwatershed Study on a Priortiy TBI Catchment Implement MS4 SWPP Implement IDDE program
$
180,000 150,250 50,050 10,060 20,000
317-20631
Highland Ravine BMP Maintenance
2020 Fund Total
PROJECTS
330-20620 330-19621 330-18622 330-20625 330-20624 330-18623
Green Infrastructure for Innovation Districts Snelling Midway Redevelopment O & M Ford Site Planning Snelling Midway Site Green Line BMP Maintenance Ford Site - Area C
370-18650
2020 Watershed Management Plan
390-20660
Special Grants - Project Development
Critical Critical Important Critical Important Critical
Critical Critical Important Important Critical Important Critical Important
$
8,000
$
113,540
$
68,720
$
49,880
$
410,360
$
28,860
$
-
28,860
Maintain Gully Stabilization BMPs
75,070 49,570 150,900 43,750 34,530 31,300
Planning for green infrastructure in innovation districts Maintenance of BMPs Provide Design and Planning Assistance for Former Ford Site Plan for Stormwater BMPs Inspect and maintain the Green Line BMPs Plan Review and Comment on Area C
$
385,120
$
155,510
Administrative Allocation
$ $
99,050 121,608
PROJECTS TOTAL
$
1,440,648
Prepare and adopt 2020 WMP Support feasibility studies by special grant partners
Page 3
$
155,510
$
99,050
2020 Capitol Region Watershed Budget
Preliminary 2020 Budget August 1, 2019
Fund # Fund Name
401
405
410 413
Como Lake BMP's
Lake McCarron's BMP's Loeb Lake BMP's Trout Brook BMP's
417
Crosby Lake BMP's
425
Wetland, Stream, and Ecosystem Restoration Mississippi River Subwatersheds BMP's
440
Special Projects and Grants
450
Future Trends: Implementation
490
Project Name
405-19703
Como Lake In-Lake Management
405-20702
Como Lake BMP Engineering
405-16705
TWP - Como BMPs
410-16752
TWP-McCarrons BMP - Parkview
413-19790 413-16720
Loeb Lake Shoreline Restoration Willow Reserve Restoration Project
415-20820
TBI Repair - Station x+00 - y+00
2020 Project Budget
Priority / Comment
Project Description CAPITAL IMPROVEMENT PROJECTS
Shoreline and Streambank Restoration
415
430
Project #
Date Printed
Debt Service
2020 Fund Total
$ 357,550
Critical
Plan & Implement In-Lake Project(s) Provide partner funding to the City of Roseville for the acquisition of an emergency generator. Design and construct stormwater BMPs in Como subwatershed
Critical
Design of Parkview Elementary BMP
755,540
Critical Completed
Beneficial Critical Critical
Restore shoreline of Loeb Lake Conduct Restoration work at Willow Reserve
149,840 940,220
$
1,447,610
$
755,540
$
13,540
$ $
566,250 -
$
30,000
$
1,344,650
$
1,677,700
$
50,000
$
1,059,503
$
6,944,793
13,540 -
425-19850
Land Conservation Funding
Important
Provide resources for Land Protection Initiatives
430-19890 430-16886 430-20xxx 430-20xxx
Midway Peace Park Lauderdale Stormwater Improvement Project Ford Site Science Museum of Minnesota
Beneficial Important Critical Beneficial
Support for Green Infrastructure at Midway Peace Park Complete design and conduct bidding for Seminary Pond improvements Support Implementation of Central Water Feature Support BMP Installation
440-19910 440-16920 440-20913 440-20916
Special Grants TWP - Grant Administration CRWD Opportunity Fund CRWD Long Term Fund (103B.241
Critical Critical Important Critical
Implement Special Grant Program Administer TWP Grant Program Support CRWD Watershed Management Plan projects Implement Stormwater Improvements
$
402,900 4,800 350,000 920,000
450-16950
New Office Facility
Critical
Complete buildout of 595 Aldine Office
$
50,000
490-14960
Debt & Loan Service
Critical
Annual Payments for Bonds and Loan (Debt Service)
$
1,059,503
Page 4
$
566,250
Engineering Design for next segment of TBI Repairs
CAPITOL IMPROVEMENT PROGRAM TOTAL
-
$
30,000
20,000 500,250 749,600 74,800
2020 Capitol Region Watershed Budget
Preliminary 2020 Budget August 1, 2019
Fund # Fund Name
Project #
Project Name
Priority / Comment
Date Printed
2020 Project Budget
Project Description
2020 Fund Total
2020 Fund Total
Fund
BUDGET SUMMARY
ADMINISTRATION PROGRAMS PROJECTS
$ $ $
489,830 2,913,972 1,440,648
$
4,844,450
CAPITOL IMPROVEMENT PROGRAM
$
6,944,793
TOTAL 2020 BUDGET
$ 11,789,243
OPERATIONS TOTAL
Update Notes June 5, 2019 June 19, 2019 July 10, 2019 July 24, 2019 August 1, 2019 August 21, 2019 September 4, 2019 December 4, 2019 December 18, 2019
Board Workshop - 2020 Budget Overview Regular Board Meeting Discussion - Operations Budget Regular Board Meeting Discussion - 2020 Budget Review Board Workshop - Review and discussion of 2020 Budget Financing Regular Board Meeting - Authorize Public Comment Draft Budget, set public hearing Public Hearing on 2020 Budget and Levy Board Adopts Preliminary Budget and Levy Final Budget Amendments Board Adopts Final Budget and Levy
Page 5
2020 CRWD Expenditure, Revenue and Levy Summary 8/1/2019 Operations and Capital
OPERATIONS 2017 Actual
OPERATIONS
Revenue
Expenditures
Fund Balance
(1)
2018 Estimated
Tax Levy Intergovernmental (MVHC) Fees Interest Income Other Total
$ $ $ $ $ $
3,112,860 62,581 41,700 17,827 15,407 3,250,375
Administration Programs Projects Total
$
$
$
625,386 1,787,083 679,364 3,091,833
Beginning Balance
$ $
Ending Balance
(2)
$
2019 Estimated $
2020 Proposed
$
3,530,000 45,000 20,000 1,000 3,596,000
$
4,752,220 45,000 20,000 1,000 4,844,450
$
658,516 2,247,976 596,878 3,503,370
$ $ $ $
638,595 2,006,318 783,326 3,428,239
$ $ $ $
489,830 2,913,972 1,440,648 4,844,450
1,912,725
$
2,071,267
$
2,211,785
$
2,379,546
2,071,267 ok
$
2,211,785 ok
$
2,379,546 ok
$
2,379,546 not ok
$
4,759,091
$
3,504,968 26,605 27,400 55,756 29,159 3,643,888
$
$
1,222,220 34.62%
50% of Budget $2,422,225 not ok $ 42,679
CAPITAL 2017 Actual Revenue
(1)
Property Tax Levy Intergovernmental (MVHC) Other Bond Proceeds
$
1,742,958
$
57,533
2018 Estimated $ $
2019 Estimated
2,978,321 431,612
2020 Proposed
$3,525,479
$3,525,479 $
$9,997,239 (3)
Villa Park Wetland Partner Funding Thomas Property Sale Deed Grant Met Council/MNDOT (TBI) (4) MPCA Loan - Villa Park Wetland McCarrons Subw - Upper Villa Grants (5)
$200,000
CAPITAL
McCarrons Subw - Upper Villa Partner Funding (6) CWL - Highland Ravine (7) Como Subwater 7 Partner Funding (8) Clean Water Grant - East Kittsondale Met Council Stormwater Improvement Grant Clean Water Grant - Central High School Other - Clean Water Grant (9) Targeted Watershed Program Grant Stormwater Impact Fund Interest Income Fund Balance Total
$500,000 $100,000 $87,500 $700,000 $11,262 $
1,899,253
$128,915 $
13,536,087
$100,000 $
3,925,479
$50,000 $
4,775,479
Expenditures Capital Improvement Program
4,132,370
9,706,602
3,965,834
6,944,793
Total
$
4,132,370
$
9,706,602
$
3,965,834
$
6,944,793
Beginning Balance
$
3,458,551
$
1,225,434
$
5,054,919
$
5,014,564
Ending Balance
$
1,225,434
$
5,054,919
$
5,014,564
$
2,845,250
Fund Balance (unencumbered)
8/1/20195:31 PM
0.00%
2020 CRWD Expenditure, Revenue and Levy Summary 08/01/19 Combined Operations and CIP
Combined Operations and CIP Budget 2017 Actual 2018 Estimated Revenues
Expenditures
Fund Balance
(1)
Property Tax Levy $ Bond Proceeds Partner Funding Met Council Intergovernmental Fees Other Other - Clean Water G Interest Income Fund Balance Total $
4,855,818 -
Administration $ Programs Projects Capital Improvement Total $
625,386 1,787,083 679,364 4,132,370 7,224,203
Beginning Balance
$ $
Ending Balance
(2)
TAX LEVY Operations Capital Improvement Total Difference from previous year % Change Historical Adopted Levy Increase
62,581 41,700 72,940 87,500 29,089 5,149,628
$
2019 Estimated $
458,217 27,400 29,159 184,671 $
17,179,975
$
$
$
$
658,516 2,247,976 596,878 9,706,602 13,209,972
5,371,276
$
3,296,701
$
2017 Actual $ $
6,483,289 9,997,239
3,112,860 $ 1,742,958 $ $4,855,818 $588,047 13.78% 15.18%
7,055,479 97,000 200,000 45,000 20,000 100,000 101,000 7,618,479
2020 Proposed $
8,277,699 500,000 125,000 20,000 700,000 51,000 9,673,699
$
$
638,595 2,006,318 783,326 3,965,834 7,394,073
$
489,830 2,913,972 1,440,648 6,944,793 11,789,243
3,296,701
$
7,266,704
$
7,394,110
7,266,704
$
7,394,110
$
5,224,796
2018 Estimated 3,504,968 $ 2,978,321 $6,483,289 $ $2,215,518 $ 51.91% 15.18%
$
2019 Estimated
2020 Proposed
3,530,000 $ 3,525,479 7,055,479 $ 572,190 $ 8.83% 8.83%
4,752,220 3,525,479 8,277,699 1,222,220 17.32% 17.32%
Debt Levy
$
1,059,503
General Levy Total Levy
$ $
7,218,196 8,277,699
Note (1) The Property Tax Levy is based on actual or projected property tax collections. The Tax Levy Note (2) Not Used Note (3) Partner Funding - Villa Park Wetland from Projects Partners, $321,364 (2014) Note (4) MPCA Loan for Villa Park Project Note (5) McCarron's Subw - Upper Villa -CWP -MPCA-total grant $275,000. $110,000 received in 2012. Note (5) McCarron's Subw - Upper Villa -Clean Water Legacy Grant from BWSR-total grant $360,000. Note (7) Clean Water Legacy - BWSR, total grant $150,000, $75,000 received in 2012, $60,000 when Note (8) Partner Funding for Curtis Field (Pond) Improvements, estimated to be $200,000 in 2014. Note (9) Final Payment of Clean Water Legacy Grant from BWSR for Central Corridor BMPs to be received in 2013 Note (10) Fund Transfer of BWSR CCLRT Grant of $598,500 from Operations to Capitol The CIP Fund Balance includes the Boulevard Restoration Fund with a $10,000 balance. Current year Fund Balance based on mid year revenue and expenditure estimates
8/1/20195:31 PM
DATE: TO: FROM: RE:
August 2, 2019 CRWD Board of Managers and Staff Mark Doneux, Administrator July 2019 Administratorâ&#x20AC;&#x2122;s Report
1) Administrator Approved or Executed Agreements a) Construction Services Agreement with Rachel Contracting for Parkview Erosion and Sediment Control Maintenance for an amount not to exceed $8,000. b) Consultant Services Agreement Amendment with Applied Ecological Services for Willow Reserve Bid Assistance for an amount not to exceed $12,350. c) Well Sealing Grant Agreement with Audrey Barr for an amount not to exceed $750.00. d) Well Sealing Grant Agreement with Aleisha Kiley for an amount not to exceed $750.00. e) Consultant Services Agreement with Windmill Design for CRWD Ongoing Services for an amount not to exceed $10,000. f) Consultant Services Agreement Amendment with Barr engineering for Trout Brook Nature Sanctuary engineering support for an amount not to exceed $19,800. 2) Board Approved Agreements a) Consultant Services Agreement with Tunheim Partners for Communications and Engagement Plan for an amount not to exceed $63, 525.00. 3) General Updates
4) Upcoming CRWD events and meetings a) Wednesday, August 14, 2019 CAC Meeting, 7:00 PM b) Wednesday, August 21, 2019 Board Meeting, 6:00 PM
W:\04 Board of Managers\Correspondence\Administrator's Report 2019\Administrator's Report 8-2-19.docx
Our Mission is to protect, manage and improve the water resources of Capitol Region Watershed District.