b. c. d. e.
f.
g.
h. D.
membership shall be proportional to the respective number of units within the different sites. It has adopted bylaws and abides by them. It has conducted elections in a timely manner in accordance with its bylaws as specified in 24 CFR 964.7 Its bylaws call for regular Board meetings at least once every three months, open to all members. Its bylaws, notices, or other forms of communication show evidence of good-faith efforts to inform all members of meetings and issues pertaining to the represented area. It complies with all applicable laws, ordinances and regulations including, but not limited to, statutes affecting non-profit corporations, employee/employer requirements, and land use and health codes. It can show evidence of good-faith efforts to achieve reasonable representation on its governing Board of all racial and ethnic groups within the local housing site. It agrees to participate in a mediation discussion or, if necessary, an arbitration hearing in the event of an unresolved dispute with the SFHA.
Procedure for Recognizing Resident Councils 1. Resident Council's seeking recognition shall submit a written request to the Administrator of the Customer Service Department. The request must contain the following information: a. The official name of the established Resident Council. b. The name, mailing address, and phone number of a designated Resident Council contact person. c. A copy of the Resident Council by-laws. d. The date of the most recent Resident Council Board election and the name and address of each Board member. e. A description of how the election was conducted (e.g. efforts to achieve a balanced slate of nominees, the method of balloting, and the number of votes cast). f. The transcript or minutes of all Board and general Resident Council meetings in the past 12 months. g. A description of how residents are notified of meetings. h. A letter signed by the Resident Council President certifying the Resident Council's willingness to enter into a mediation/arbitration process in the event of a dispute with the SFHA. 2. All decisions on recognition shall be made by the SFHA based solely upon the evidence required in C(1) and D(1).