Work Plan
Agora Asturias -
Agora Kyiv
Agora Asturias – Agora Kyiv 05/04/15 – 30/11/15 Work Plan
Agora Asturias – Agora Kyiv 05/04/15 – 30/11/15 Work Plan
Dear Network, We started our term as Network Commission already on April 5, when we were still in Gijon, all full of ideas and enthusiasm, looking forward to all adventures and challenges the upcoming months will bring. With the beginning of our term, we also had to face our first challenge as a team – joining all these ideas into a coherent vision and transforming them into our Work Plan. And here we are proud to present to you the vision we developed for our term. This Activity Plan defines our goals and priorities for the upcoming months. It presents a variety of improvements and initiatives we intend to carry out during our term. We are all already working hard on them and looking forward to continue working for and with you till the end of the term. So for any needs or ideas, please contact us on netcom@aegee.org. And, also like our page on Facebook, as well as constantly check our pages on Members Portal, especially the Activity Reports every first week of the month for updates on our progress through this plan. Your Network Commission Speaker
Mario Galea
netcom-mario@aegee.org
Vice-Speaker
Tekla Hajdu
netcom-tekla@aegee.org
Andrea Schmelz Boudewijn Steenhof Danae Matakou Hanna Alajõe Jovana Trajković Marta Wnuk Olga Rivero Orkhan Babayev Tereza Tokmajyan
netcom-andrea@aegee.org netcom-boudewijn@aegee.org netcom-danae@aegee.org netcom-hanna@aegee.org netcom-jovana@aegee.org netcom-marta@aegee.org netcom-olga@aegee.org netcom-orkhan@aegee.org netcom-tereza@aegee.org
Assistant of the Network Commission
Julia Fuß
netcom-julia@aegee.org
Agora Asturias – Agora Kyiv 05/04/15 – 30/11/15 Work Plan
NetCom External Work Plan Antenna Criteria Antenna Criteria for dummies Create a clear and understandable description of antenna criteria. This antenna criteria description is to be made available in the Members’ Portal. Standardising assessment of Active Communication criterion Currently it is up to each Network Commissioner's personal judgement whether an antenna fulfils the active communication criterion. To prevent large discrepancies in judging to which extent this criterion is accomplished, NetCom together with the Network Director will develop a common measurement of active communication. Defining and implementing assessment process of LTC criterion To ensure that the content delivered during Local Training Courses complies with the HR Strategy of AEGEE-Europe, an assessment process of the content of LTCs is to be established. Together with the Comité Directeur and EQAC, NetCom aims to start creating this assessment process to be used for the whole Network.
Network Unification Map of Local Activities Based on repeatedly voiced interests, NetCom aims to develop a platform which shows local events all over the Network. If possible, NetCom would like to incorporate this map of local activities into the new Online Membership System. Present a Long Term Strategy for Network Unification At Agora Kyiv, the Network Commission aims to present a three year strategy which counteracts recent tendencies of nationalisation and regionalisation present within our Network. NetCom strives to encourage cooperation among antennae which are not located geographically close to each other. By promoting activities such as best practice Skype meetings, antennae from all over the Network can get to know each other and create new cross-national cooperations.
Agora Asturias – Agora Kyiv 05/04/15 – 30/11/15 Work Plan
Network Development Support with Strategy for Learning & Training implementation NetCom aims to support the implementation of the new HR strategy of AEGEEEurope. In this regard, NetCom will help antennae in the process of organizing Local Training Courses featuring the content outlined in AEGEE-Europe’s HR strategy. Create strategies to support locals in big cities The Network Development Research results demonstrate that antennae in big cities face unique challenges and tend to struggle more than antennae located in smaller cities. NetCom aims to create a platform for sharing best practices which can be used to create a strategy for antennae located in big cities. Network SWOT Analysis NetCom aims to establish an overview of the strengths and weaknesses featured in different parts of our Network. To achieve a periodic Network status overview, a standardized SWOT analysis is to be created and conducted for all antennae.
Collaboration Effective collection of information from locals for use of European Bodies Collect information directly from all locals through a single means so as to reduce repetitive and multiple periodic surveys. Establish clear Collaboration Policies with more European Bodies Evaluate NetCom’s current relations with European bodies and define overlapping fields of action among these bodies. Collaboration policies are to be created together with these bodies in order to ensure effective cooperation. Support clear task division during events organised between European Bodies and locals To avoid confusion regarding the responsibilities of local organizers and European level bodies when organizing European events such as Network Meetings, NetCom aims to create task agreements for NWMs, and possibly templates for the use of locals and European bodies during their joint projects.
Agora Asturias – Agora Kyiv 05/04/15 – 30/11/15 Work Plan
Qualitative Analysis of current external collaboration of AEGEE locals with universities Collect the current status of collaboration between antennae and universities on a local level. Using this information, NetCom aims to inform the Network about current collaborations as well as possibilities to increase future cooperation with universities. Qualitative Analysis of current external collaboration of AEGEE locals with other NGOs To promote greater collaborations with other NGOs, the current extent to which antennae collaborate with other NGOs is to be collected, before recommendations for strengthening future cooperations can be made. Analysis of national level collaborations between locals in collaboration with the Comité Directeur Create a proposal for Agora Kyiv which identifies the stakeholders of national level collaborations and clarifies the competences necessary to address these tendencies of nationalisation.
NetCom Projects Implementation of Pro-Active Local Founding Follow-up on the Pro-Active Local Founding strategy which was established during the previous NetCom term. The aim for this term is to start implementing the existing strategy to actively identify places where new Contacts of AEGEE-Europe can be founded. Implementation of Mentorship Project Continue working on the implementation of the mentorship project by matching antennae which can share best practices and support each other. Increase in Twinning Antennae contract signing NetCom aims to foster more cross-national cooperation among antennae by reviving a new ‘dating concept’ for antennae to take part in. Through the promotion of virtual, as well as live meetings, a common ground can be established between antennae and ultimately lead to more antennae signing twin contracts.
Agora Asturias – Agora Kyiv 05/04/15 – 30/11/15 Work Plan
Visibility & Transparency Increase presence and reach on Social Media and Members Portal Actively use social media platforms such as Facebook to increase the visibility of the Network Commission and the Network among AEGEE members and beyond. Also, move information to NetCom’s section in the Members’ Portal and update this information regularly.
Agora Asturias – Agora Kyiv 05/04/15 – 30/11/15 Work Plan
Individual Work with Locals SubCom Team We will each appoint and work with an adequate team of Subcommissioners according to our needs and those of our assigned locals. Subcommissioners are now also signing Non-Disclosure Agreement to further safeguard the privacy of every local.
Communication We will each build our communication strategies with our locals in the best way to fit our and their way of working. Good communication is the most fundamental asset of our work with individual locals.
NetCom Trips Getting to know the members we’re working with face to face and build that personal connection is also important. Depending on resources and needs, we will try to reach out your cities to get full grasp of your local situations.
NWM We will each organise a NWM close to our locals focusing on sharing best practices, updating about last progresses in AEGEE and launching initiatives. The Network Meetings will improve the functioning of the locals, increase cooperation between them, and inspire and renew the motivation of active members.
Local Development We will support our locals with own initiatives and advice, provide information for their functioning, and encourage them to organise and participate in European Events and Trainings.
Collaboration between locals We will promote cooperation and integration between all locals in the network, especially through our NetCom Projects.
Antenna Criteria Fulfilment We will follow, help and make sure that every antenna fulfils all the criteria up to its potential.
Agora Asturias – Agora Kyiv 05/04/15 – 30/11/15 Work Plan
Agora Asturias – Agora Kyiv 05/04/15 – 30/11/15 Work Plan
Mario Galea netcom-mario@aegee.org Agrigento, Bari, Bergamo, Bologna, Brescia, Cosenza, Ferrara, Firenze, Foggia, Messina, Milano, Napoli, Padova, Palermo, Pisa, Reggio Calabria, Roma, Salerno, Siena, Torino, Treviso, Valletta SubCom: Andrea Frascisco Michele Minuti
AEGEE-Torino AEGEE-Brescia
andrea.frascisco@fastwebnet.it micheleminuti@gmail.com
Work Plan
Follow the tasks as stated by the Working Format of the Network Commission Most of the points we normally write on the individual work plan are already stated in our Working Format which we are bounded to, therefore not to be redundant, I will just quote it. Furthermore, to safeguard neutrality and the network as a whole, I expanded my ideas towards the whole network, and together with the team, I will promote initiatives and improvements which will benefit to the network, reducing the separation effect and regionalism that sometimes can be perceived by a NetCom's locals.
Work on and implement the Work Plan of the Network Commission within the Network Instead of inventing 11 different wheels every term, with the whole team, I will aim to invest more in contributing to the assembly of more wheels working together moving towards a common direction - at least in the form of a bicycle.
Communication Strategy
The Network Commissioner will communicate to his assigned locals through announcements via the locals’ official email address.
Each local or board member shall contact the Network Commissioner through the designated facebook chat comprising the Network Commissioner and all board members of the local. The local is responsible of and shall update the people in the chat with every change in the board.
Each local or AEGEE member can contact the Network Commissioner through the official email: netcom-mario@aegee.org
Each local can request a meeting appointment via Skype call.
With the help of the boards, the Network Commissioner will keep the members of his assigned locals informed with the latest important happenings in AEGEE.
Agora Asturias – Agora Kyiv 05/04/15 – 30/11/15 Work Plan
Tekla Hajdu netcom-tekla@aegee.org Bratislava, Brno, București, Budapest, Chişinău, Cluj-Napoca, Debrecen, Iaşi, Pécs, Piliscsaba, Ploiesti, Plzen, Praha, Sibiu, Wien SubCom: Petra Védlová Victor-Vlad Alexandrescu
AEGEE-Brno AEGEE-Iaşi
Work Plan
Finishing the NetCom trip in the area In my previous term, I put an emphasis on getting to know the locals personally - I would like to continue with this, and visit the rest of the locals who has been off the list so far.
Organizing an Autumn Network Meeting After NWM Brno, I plan to organize an Autumn Network Meeting in the area as well to continue the process and the flow that has been started in Budapest and continued in Brno for the locals. I want to once more create a Network Meeting that is according to their needs and fulfils their expectations.
Continuing the improvement of the area with the locals I believe that after the last period, my area is starting to improve and stability is starting to get steady. I would like to keep the communication flow that was working in last term (e-mails, Facebook group and increasing Skype activity). I would also like to support the locals' individual ideas about collaborating (shared workspace, etc.)
Implementation of LTC criteria As now organising an LTC is compulsory for locals, I would like to give my assistance in the thematic part of LTC-s. I plan to help out locals by assisting them with the content of the LTC-s, and if possible, give trainings as well.
Putting emphasis on internal NetCom work As I have been elected as one of the Vice-Speakers of Network Commission, I would like to put more effort into our internal work as well.
Agora Asturias – Agora Kyiv 05/04/15 – 30/11/15 Work Plan
Andrea Schmelz netcom-andrea@aegee.org Aachen, Bamberg, Berlin, Darmstadt, Dresden, Düsseldorf, Erfurt, Frankfurt am Main, Heidelberg, Kaiserslautern, Karlsruhe, Köln, Konstanz, Leipzig, Maastricht, Mainz-Wiesbaden, Mannheim, München, Osnabrück, Passau, Stuttgart SubCom: Dominik Goldschmidt AEGEE-Darmstadt dominik.goldschmidt@aegee-darmstadt.eu Darmstadt, Frankfurt, Heidelberg, Mainz-Wiesbaden Julia Fuß AEGEE-Mannheim netcom-julia@aegee.org Kaiserslautern, Karlsruhe, Konstanz, Mannheim, Stuttgart Mareike Wegener AEGEE-Aachen mareike@aegee-aachen.org Aachen, Düsseldorf, Köln, Maastricht, Osnabrück Veronika Hönes AEGEE-Passau Veronika.Hoenes@gmail.com Bamberg, München, Passau Kristina Baitalow AEGEE-Aachen kristina@aegee-aachen.org Marius Beckermann AEGEE-Mannheim marius@aegee.org Philipp zu Hohenlohe AEGEE-Mannheim philipp.zuhohenlohe@aegee-mannheim.de Order of mentions does not represent importance.
Communication flow between locals and Netcommie
individual Skype meetings with every local at the beginning of this term Skype meetings afterwards on demand from either side Monthly activity reports by locals Monthly newsletter via Deutsch-L
Communication flow between locals
Subarea Skype and live meetings according to antennae assigned to Subcommie (Rhein-Neckar, Bayernstammtisch)
Best-practice Skype meetings among locals who can help each other by either mentoring or developing ideas together
NWM Osnabrück and Autumn NWM
Cooperation among antennae
foster further cooperation among antennae, especially close-by locals (tWinder, Skype meetings, exchanges etc.)
establish also cooperation on political terms encourage active participation in partner organisations such as European Movement Germany
investigate the need of a map for local activities
Agora Asturias – Agora Kyiv 05/04/15 – 30/11/15 Work Plan
Visual Identity Check until December
responsible Subcommie for support and implementation update all locals’ websites to Visual Identity
Guidelines on legal issues, insurances and tax declaration
create a task force create guidelines for legal issues for the German locals according to Bundesländer
Implementation of LTC criterion
support with LTCs ensuring enough trainers in the locals, train them personally or online
Teamwork with Subcommies
find substitutions for departing Subcommies build up a strong, well-communicating team with specialized positions
Teamwork with Network Commission
contribute actively to internal work attend NCM Brussels mid-May
Pro-active local founding
help actively in new local founding in regards of the new strategy support interested founders
NetCom trips
visit the locals I have not visited in my first large Netcom trip focus on smaller Netcom trips that stay longer in the locals eventually one more large tour
Agora Asturias – Agora Kyiv 05/04/15 – 30/11/15 Work Plan
Boudewijn Steenhof netcom-boudewijn@aegee.org Amsterdam, Brussel-Bruxelles, Delft, Eindhoven, Enschede, Groningen, Leiden, Leuven, Louvainla-Neuve, Luxembourg, Nijmegen, Tilburg, Utrecht SubCom: Svenja van der Tol (until July) AEGEE-Nijmegen Wietske Jousma (til September)AEGEE-Enschede Folckert van der Molen AEGEE-Utrecht Loes Rutten AEGEE-Utrecht
Communication
Fast and efficient communication Usage of Nedertop2-L and Facebook group Internal communication about projects
Area projects
Categorisation (resumed from July) NetCom trip (resumed from July) European bodies / thematics Contact of AEGEE in Wageningen Integration Knowledge Transfer
Activities
NWM Eindhoven (12-14 June) Autumn NWM RTC Thematic evenings
svenja.aegee@gmail.com wietske.jousma@aegee-enschede.nl
Agora Asturias – Agora Kyiv 05/04/15 – 30/11/15 Work Plan
Assistance
KT assistance for smaller locals PR assistance for smaller locals Communication strategy for struggling locals Board exchange / Local exchange
NetCom team
Work Plan topics (from July)
Agora Asturias – Agora Kyiv 05/04/15 – 30/11/15 Work Plan
Danae Matakou netcom-danae@aegee.org Athina, Çanakkale, Eskişehir, Heraklio, Ioannina, Istanbul, Izmir, Kastoria, Mağusa, Nicosia, Pátra, Peiraiás, Tekirdağ, Thessaloniki SubCom: in appointment process The working plan is in a big part based on the work of previous Network Commissioners (Arsenis Tselengidis and Lia Tuska) as it is my goal to create a consistency for the area.Many goals remain the same, but will be expanded and/or improved depending on the feedback and comments of the locals and the experiences of what worked or didn’t in the past.
Communication
Have regular and direct communication with the locals with skype or (if possible) live meetings.
Keep active communication with all the locals through e-mails and facebook. NetCom trip to visit all my locals (at least once). Have “in depth” meetings with my locals (live or through skype) where they can give feedback, offer their suggestions, discuss their problems and the help they need, and the ways they would like to work with me at least twice/once per “term”.
Improve communication and co-operation between the locals of the area and strengthen their bonds.
Create venues where people from all locals of the area can communicate. (facebook page,mailing list).
Create facebook group with representatives of locals so I can have direct communication with the local boards.
Support the locals
Assist the locals with fulfilling the criteria. Help the locals prepare for the Agora by informing them of the deadlines, make sure they have a Local Agora to elect delegates and discuss the proposals and pre-Agora meetings to prepare the delegates.
Promote "Twin Antennae" and Mentorship System with the locals. Ensure proper knowledge transfer for the new board members (making sure they are aware of their tasks, have proper task distribution etc) and help them with their Activity Plan.
Agora Asturias – Agora Kyiv 05/04/15 – 30/11/15 Work Plan
Promote training of old and especially new members through the organization of RTCs and LTCs (at least once a year) and encouraging the members of the local to attend training events.
Encourage the co-operation of the locals with other NGOs and to apply for Erasmus+ programs.
Organize NWMs.
Information Sharing
Create a “Common Materials” database with Knowledge Transfer and helpful documents on the subjects of HR,FR,PR etc where all the locals can have access.
Encourage the locals to actively contribute to above database by creating and sharing guidelines, tutorials and Knowledge Transfer documents.
Encourage the communication/co-peration between locals and the sharing of experiences, best practices, input on problem solving etc.
Create a “pool of experts” on topics like PR,HR,FR etc that the locals can contact for advice.
SubCom Team
Create a group of SubComs from both greek-speaking and turkish-speaking locals. Keep active communication with all members of the SubCom team through e-mails and facebook.
Have regular (skype or live-if possible-) meetings with the Subcom Team to discuss their work with their locals,the situation of the locals and the ways we can improve our communication and co-operation with them.
Co-operation with and participation in European Bodies
Increase awareness and inform about the purpose and activities of European Level bodies.
Inform the locals on how they can co-operate with European Bodies and encourage them to do so.
Motivate the members to contribute and become active in European Bodies. Promote implementation of the Action Agenda and the Strategic plan by the locals and co-operation with ACT.
Agora Asturias – Agora Kyiv 05/04/15 – 30/11/15 Work Plan
Hanna Alajõe netcom-hanna@aegee.org Aberdeen, Canterbury, Durham, Hamburg, Helsinki, Kaunas, Kiel, London, Manchester, Minsk, Newcastle-upon-Tyne, Ogre, Rīga, Sankt-Peterburg, Sevastopol, Tallinn, Tartu SubCom: Bryn French AEGEE-Manchester London, Durham, Canterbury, Aberdeen, Newcastle-upon-Tyne Promotion of LTCs, RTCs, NWMs Hanna Juntunen AEGEE-Helsinki Tartu, Tallinn, Sankt-Peterburg, Hamburg, Kiel, Manchester European activities promotion Kristin Moppel AEGEE-Tartu Helsinki, Kaunas, Ogre, Riga, Minsk, Sevastopol Action Agenda implementation inspiration
Work Plan
Inform locals about the activities of AEGEE’s European bodies I will make sure the locals know what is happening around them in AEGEE, both in European bodies and in other locals, who are organizing international events. I will have one Subcommissioner who will help me with this.
Have at least one Skype meeting or face-to-face meeting per local These meetings will be between me, a local and their Subcommissioner. They will be organized to help the local with any problems they have, answer their questions, get updated and also to get to know each other better.
Have at least three Skype meetings together with all the locals This will give the locals a place to contact each other, share practices, help each other, but also to contact me and the Subcommissioners. The first one will be more about getting to know each other, the second one about their plans for autumn and the third one will be preparation for the Agora.
Help new contacts grow There are quite a few contacts and contact antennas that are very motivated to grow. I will do my best to try to help them in any way and to give them even more motivation to go far in AEGEE.
Help antennae with their problems Many antennae have problems with for example motivating members, getting new members, organizing international events or filling the antennae criteria. I will try to give the antennae a personal approach and help them with the things they find the most problematic.
Agora Asturias – Agora Kyiv 05/04/15 – 30/11/15 Work Plan
Promote trainings As organizing an LTC is now an antenna criterion, I want to make sure that all the locals are aware of that and know how to organize one. Besides that I will also promote organizing RTCs and encourage people to attend them and also European trainings. I will also have one Subcommissioner helping me with this task.
Put more emphasis on contributing to the Action Agenda I will have one Subcommissioner whose task will be to encourage and inspire locals to contribute to the Action Agenda and of course, first of all, to make sure that all the locals know what the Action Agenda and the Strategic Plan is. I will of course be working closely with the Subcommissioner and also try to strengthen the connection between locals and the ACT, thus hopefully pushing more locals to seeing the importance of this.
Visit some of my locals Some of the locals need instant attention and I believe it’s best to have meetings in person. If there is a possibility, I will definitely attend to those who need my help the most. I will try to visit all of my locals by the end of my term, but probably it will mostly happen after Agora Kyiv. Before Agora Kyiv I will try to visit the Baltic locals and maybe also Scandinavia.
Make sure new boards have the proper Knowledge Transfer It has happened many times that after the board election a lot of problems arise just because of an improper or missing knowledge transfer. I will contact all the locals after they have elections to make sure the new board is informed and ready to work.
Organize a NWM One NWM has been organized by the Nordic locals for many years after the fall Agora and it has worked well to, besides everything else, discuss the results of the Agora. But if locals wish to do it before the Agora, we will change that. I will issue an open call very soon.
Try to find mentors for locals Mentorship can be very useful and motivating for smaller and/or weaker locals to get inspired and get some help from bigger/stronger locals. I will try to pair up a few locals and build some stronger bonds.
Agora Asturias – Agora Kyiv 05/04/15 – 30/11/15 Work Plan
Jovana Trajković netcom-jovana@aegee.org Banja Luka, Beograd, Kragujevac, Ljubljana, Maribor, Niš, Nova Gorica-Gorizia, Novi Sad, Podgorica, Sarajevo, Skopje, Sofia, Split, Tiranë, Tuzla, Zadar, Zagreb SubCom: Ana Potočnik AEGEE-Ljubljana anna.potocnik@gmail.com Beograd, Maribor, Tuzla Helping locals with new boards (delivering board training + presenting board toolkit) Aleksandra Mojsova AEGEE-Skopje mojsovass@gmail.com Niš, Sofia Ivana Mijanac AEGEE-Beograd ivymijanac@gmail.com Novi Sad, Sarajevo, Skopje Ivana Račić AEGEE-Novi Sad ivana.m.racic@gmail.com Kragujevac, Podgorica Silvija Perić AEGEE-Zagreb silvija.perich@gmail.com Ljubljana, Tiranë, Zadar Action Agenda + Strategic Plan responsible (helping locals in better understanding and implementing) Tsveti Stojčeva AEGEE-Sofia tsu.stoycheva@gmail.com Training responsible (helping locals with LTC, RTC...)
Communication with locals Skype meeting once per month, opened for all locals Reviving the Balkan mailing list Creating a folder on Google Drive where we will store useful materials for locals
Monthly activity reports After revising activity report of each local, together with SubCommie assigned to it, I will arrange meeting with each local to point them what they are doing right and what wrong Depending on local's report, the Skype meeting can be after one or the latest, three monthly reports
Štafeta Organising Štafeta for the second time, in the middle of October - something similar to Renove in Spain
Promoting tWinder Promoting tWinder between my locals and encourage them to fill the form
Online trainings Establishing them together with SubCom team, at least once per two months
Agora Asturias – Agora Kyiv 05/04/15 – 30/11/15 Work Plan
Local activities guidelines Since Balkan locals have problem with it, together with my SubCom team we will collect interesting ideas and successful local activities of the rest of our locals and send them the guidelines
Improvement of visual identity of locals when Mayri will send us the final list of what should be improved, I will push my locals to change/improve it
NetCom trip My plan is to visit at least half of the locals until Agora Kyiv, but it also depends on locals
Agora Asturias – Agora Kyiv 05/04/15 – 30/11/15 Work Plan
Marta Wnuk netcom-marta@aegee.org Białystok, Dnipropetrovsk, Gdańsk, Gliwice, Ivano-Frankivs'k, Katowice, Kharkiv, Kraków, Kyiv, L'viv, Lublin, Odessa, Poznań, Toruń, Vinnytsia, Warszawa, Wrocław, Zielona Góra SubCom: Aleksandra Domejko AEGEE-Poznań PR Responsible Anna Para AEGEE-Kraków HR Responsible Mateusz Muszalski AEGEE-Kraków FR Responsible Dawid Cegła AEGEE-Katowice IT Responsible Elżbieta Krótka AEGEE-Kraków LTC Responsible Monika Duda AEGEE-Wrocław European Activity Responsible
aleksandra.domejko@aegee.poznan.pl anna.para91@gmail.com matmus92@gmail.com ceglasty@gmail.com elzbieta.krotka@aegee.krakow.pl monika.duda.pl@gmail.com
Communication with locals
Strong focus on regular and efficient communication with all the locals Skype meetings with presidents of the locals as a way collecting monthly reports and providing help and guidance
Informing about Antenna Criteria and providing help with fulfilment Stressing importance of strategic approach to development of locals
Network Meeting
Further development of format and content of Network Meetings in a way that would answer local needs in the most efficient way and bring benefit the Network
Selection of the local organisers of the Autumn NWM and close cooperation with them during the preparation period
Local Training Course
Supervision of quality implementation of the LTC criterion by the antennae Providing guidance to the locals that need support in this area
Agora Asturias – Agora Kyiv 05/04/15 – 30/11/15 Work Plan
Team of Subcommies
Subcommies will be providing help and guidance in the area of their expertise (PR, FR, HR, IT, LTC, European Activity) by regular communication with locals
Subcommies will be involved in creation of content of Autumn NWM as well as will be supporting me in my regular work with locals
European Activity of AEGEE
Support with preparation of delegates for Agora Kyiv Informing about all relevant open calls that can be of benefit for the locals Encouragement for more involvement in European Bodies
Work within Netcom Team
Contribution to fulfilment of Work Plan Active and regular communication with other team members
Agora Asturias – Agora Kyiv 05/04/15 – 30/11/15 Work Plan
Olga Rivero netcom-olga@aegee.org A Coruña, Alicante, Barcelona, Bilbao, Burgos, Castelló, Las Palmas, León, Lille, Lyon, Madeira, Madrid, Oviedo, Paris, Porto-Invicta, Santander, Sevilla, Tarragona, Tenerife, Toulouse, Valencia, Valladolid, Zaragoza SubCom: Inana Namet AEGEE-Toulouse inananamet@gmail.com Paris Léa Charlet AEGEE-Paris lea.charlet@gmail.com Lille, Lyon and Toulouse Iker Iraizoz AEGEE-Valladolid ikeriraizoz@gmail.com Madeira, Porto and Valladolid Marta Martínez AEGEE-Santander martam.aegee@gmail.com Burgos, Las Palmas, Oviedo and Santander Olga Rivero AEGEE-Oviedo netcomolga@aegee.org A Coruña, León, Madrid and Tenerife Pablo Ruiz AEGEE-Zaragoza pruiz1988@gmail.com Barcelona, Bilbao, Tarragona and Zaragoza Sora Chung AEGEE-Alicante chungyoon.sora@gmail.com Alicante, Castelló, Sevilla and Valencia This following Work Plan has been developed by the Tripulacion 7.0 which is a team of hard workers and motivated people that I introduced you here above, along with the locals they will be responsible for.
Work Plan
Keep on improving our proactiveness towards the antennae Even though we try to be present in the daily work of locals and provide them help when needed, there is still a gap sometimes in communication, as some locals tend to keep their problems and fail at solving them because they are not letting us know them. We will try to arrange more Skype meetings and even visits if possible to keep on getting closer to these locals which aren’t still cooperating perfectly with us.
Pay attention to weaker antennae We will support them so they get to be more active in the local level and encourage them to organise local and even regional events to try to increase their members number and motivate the ones that they already have. Define a strategy together with newly elected Network Commissioner Tereza Tokmajyan (currently living in Portugal) and former Subcommissioner of Portuguese locals Mário Branco for reviving the already existing antennae in the country (Porto Invicta, Madeira) and supporting the possible creation or refoundation of other possible locals.
Agora Asturias – Agora Kyiv 05/04/15 – 30/11/15 Work Plan Keep on supporting the French locals that are going through a tough time, so they can survive. Encourage them to organise at least one RTC for French speaking antennae.
Improve knowledge transfer and knowledge management Keep on stressing out the importance of transferring the knowledge among experimented members and new members (active ones, board members) to ensure the efficiency of the work within an antenna: encourage locals to include this matter as a session in their future LTCs and RTCs, so best practises can be shared and common strategies defined among them. Also encourage locals to have a Board roles Knowledge Transfer document or template, in case they still don’t have created one.
Spread a cooperation feeling not only among the locals of the area but among the whole Network We will keep on spreading the use of the shared document folder we have with all the material, files and data available for everyone on the area (that could be opened for the whole Network if wanted). Keep encouraging locals to cooperate with each other and not just for TSUs or RTCs but for growing with the help of other’s experience, such as including helpers from other antennae in their events (especially those who come from weak locals, so they can learn how other antennae work and perhaps implement it in their own local). We will also keep on working on making the Mentorship System appealing and successful, so new, developing or weak locals, or even new members willing to grow fast as an AEGEE member, can be matched with some experienced member from other antenna (not necessarily from the same area) or even the proper antenna to help the local through administrative issues, conflict resolution and other things that they might need. Particular attention will also be given to encouraging locals to find a Twin antenna thanks to tWinder and make this union fruitful and lasting, so both locals can learn from each other and become more open minded about cooperating with antennae that are not from the same area.
Promote and improve the quality of training events Since each local should organise at least one LTC, we will help them to develop useful material for these events, to develop the program for the trainings according to the new antenna criteria, to find trainers and support them in the follow up. For Renove, a weekend event that is held in September every year focused on the activation of new motivated members after Summer Universities, we will rethink about the concept of the workshops given as we want them to be a more present part of the event, useful for experienced and inexperienced attendees. For autumn NWM, our priority is keeping on involving locals in the process of defining the content of the event, which we want it to be as bidirectional as possible (promote discussion and debate). For example, one new session we will include will feature the presentation of the activities organised by each local during those months as a sharing best practises session related to events and activities.
Agora Asturias – Agora Kyiv 05/04/15 – 30/11/15 Work Plan We will keep on encouraging locals to become partners of the different programs included in Erasmus +, as hosting or sending organisation. We will also keep on informing the members about training opportunities within AEGEE as well as trainings organized by AEGEE partners: we will check the training opportunities and inform the antennae using subealanave mailing list, La Nave Facebook group and adding them to the monthly AeGEeNDA (newsletter that summarizes all the events the members can apply for, available in French, Spanish and Portuguese). We will investigate the need of a common calendar or a map for local activities.
Stress the importance of Action Agenda and Strategic Plan to antennae Encourage locals to use the Guidelines that ACT has developed to help them to understand and implement it, and also stress the importance of organising activities and event related to the aims and goals gathered in them. We think that the new session in autumn NWM will be helpful in this sense.
Prepare actively for Agora Kyiv We will make sure that the boards prepare their delegates to Agora and clear all doubts for visitors, organising at least one board meeting with them. We will also create a Facebook group in order to discuss the proposals and candidatures with all delegates of the area and other members (attending or not to the Agora) that want to join. We will organise a Skype meeting if needed.
Presence of AEGEE in Youth Councils Keep on remarking the importance of being actively present in the different Youth Councils (regional and national) and making bigger our cooperation with them.
Agora Asturias – Agora Kyiv 05/04/15 – 30/11/15 Work Plan
Orkhan Babayev netcom-orkhan@aegee.org Adana, Ankara, Bakı, Erzincan, Gaziantep, Gəncə, Hatay, Kayseri, Lənkəran, Naxçıvan, Sumqayit SubCom: in appointment process
Work Plan
Supporting new founded locals Using FB group for communication Having Skype meetings with locals in order to get known with circumstances of locals
Agora Asturias – Agora Kyiv 05/04/15 – 30/11/15 Work Plan
Tereza Tokmajyan netcom-tereza@aegee.org Grodno, Moskva, Rostov-na-Donu, Ryazan, Samara, Tbilisi, Tyumen, Voronezh, Yaroslavl, Yekaterinburg, Yerevan SubCom: in appointment process
SubCom team
Open call for a SubCom team members with specified fields of work Creation of a stable SubCom team, Communication and support Skype meetings at least 1/month Efficient division of the tasks
Internal Work
Participation in NetCom Meetings (offline and online) Raising the visibility of the Network Commission Improvement and suggestions for KT and Knowledge Sharing
Communication
Using the Facebook group for non formal discussions, knowledge, experience and opportunities sharing between the locals
Individual Skype meetings with representatives of the locals Creation of “Presidents Fast Knowledge Sharing Chat” in Facebook, in order to give possibility to share problems, ask questions and get problem solving ideas not only from NetCom and Subcom team but also from the other locals
Manage and promote local’s individual mailing lists usage Promote Subscription to the AEGEE Mailing Lists in order to be up to date with all AEGEE news
Reform the Monthly Report system Make sure that KT in local boards were done properly Organize NetCom trips with the help of the SubCom team Creation of the newsletter with the best initiatives of the locals, promotion of the importance of being involved in European Level Projects, WGs, Committees and Commissions as well as with presenting the open calls and possibilities through them
Agora Asturias – Agora Kyiv 05/04/15 – 30/11/15 Work Plan
Cooperation
Communication with AEGEE-Academy for sharing and providing the materials for the training courses
Communication and cooperation with ACT for improving the AA fulfilment Communication and cooperation with EQAC for raising the quality of the events Communication and cooperation with HRC for the Mentorship system during the Statutory Events
Cooperation with NetComs for organizing more projects between different locals Communication and cooperation with PRC for improving the VI in the locals
Events
Promotion and assisting locals with LTC and RTC organization using the toolkits Choose the best time and place for the NWM meeting Organization of Autumn NWM Prepare delegates for AGORA-Kyiv Raise awareness about possibilities given to visitors during the AGORA
Erasmus +
Inform locals about Erasmus + opportunities Assist locals with applying for the projects
Other
Help locals as much as possible with antennae criteria fulfilment Provide help to contacts and contact antennae Promote NetCom Projects through “tWinder”
Agora Asturias – Agora Kyiv 05/04/15 – 30/11/15 Work Plan