CE Orientation Handbook by Amanda Hayman

CONTINUING EDUCATION AND WORKFORCE DEVELOPMENT DIVISION INSTRUCTOR’S HANDBOOK Revised: Fall 2010

Member of American Association of Community and Junior Colleges American Council on Education Accredited by Commission on Colleges of the Southern Association of Colleges and Schools 1866 Southern Lane, Decatur, Georgia 30033-4097 (404) 679-4500 The Technical College of the Lowcountry is an equal opportunity institution and does not discriminate on the basis of sex, race, handicap, religion, age, or national ethnic origin in its admission or educational policies, programs, activities, or employment practices. EQUAL OPPORTUNITY EMPLOYMENT/AFFIRMATIVE ACTION It is the policy of the Technical College of the Lowcountry to recruit, hire, train, and promote employees without discrimination because of race, color, religion, sex, handicap, veteran’s status, age or national origin. In addition to the above statements, the Technical College of the Lowcountry endorses the principle of Affirmative Action designed to remove any disparate effects of past discrimination because of race, sex, color, religion, age, handicap, veteran’s status, or national origin. This policy applies to all personnel actions including, but not limited to, recruitment, hiring, compensation, benefits, promotions, transfer, layoffs, and recall from layoffs, and educational, social or recreational programs of this College. The President, with the assistance of the Director of Personnel and the Vice President of Academic Affairs, and the Vice President for Administrative Services will have the overall responsibility for implementation of Affirmative Action and will have the full cooperation of all managers, supervisors, and other employees. AMERICANS WITH DISABILITIES ACT In accordance with the mission of the Technical College of the Lowcountry, to provide quality, affordable education to all citizens of the service area, the College will comply with the requirements of the Americans With Disabilities 3

Act (ADA). The President of the Technical College of the Lowcountry has appointed an ADA Coordinator and established an ADA committee to implement the procedures in compliance with the Americans With Disabilities Act. The ADA contacts are Rodney Adams at 843-525-8219 and Hayes Wiser at 843-525-8333.

DISCLAIMER This handbook does not constitute an expressed or implied contract between the College and any employee. Only the President of the College and/or designee is authorized to enter into contracts. As a state entity, the College is governed by the rules and regulations of the State of South Carolina and by the policies and procedures of the State Board for Technical and Comprehensive Education and of the Technical College of the Lowcountry Commission. The handbook contains the College’s general philosophy and many of its policies, procedures, and rules as approved by the appropriate governing bodies. However, this handbook is not intended to be all-inclusive. It is also subject to updates and revisions as may be necessary when new or revised policies and procedures are approved by the State of South Carolina, the State Board for Technical and Comprehensive Education and/or the TCL Commission. Copies of these governing policies and procedures are available in the Office of the President, Vice President of Academic Affairs, Vice President of Student Services, Vice President of Student Affairs, and the Director of Personnel, as well as the Learning Resources Center. The Instructor’s Handbook is designed to help the continuing education instructor prepare for, develop, and implement successful educational courses at the Technical College of the Lowcountry. This document should be used as a reference guide to administrative procedures for the instructor as well as a guide for preparing course content and development. Standards for instructors and students are addressed and information that will facilitate the instructor’s association with the College is included. Updates or amendments to this handbook will be distributed through email.

CONTINUING EDUCATION INSTRUCTOR CHECKLIST All TCL- Continuing Education employees must:  Provide appropriate Program Manager or Dean a current résumé, transcripts, and professional references  Provide a detailed course description and syllabus for course responsible for teaching  With a Program Manger or Dean’s assistance, determine whether you should be a TCL employee or if you are qualified to teach as an Independent Contractor o TCL Employee- Must completely fill out Personnel Packet o Independent Contractor- Must fill out IC form and sign MOA

TABLE OF CONTENTS .............................................................................................................................................................1 ..........................................................................................................................................................................1 Organization................................................................................................................................................11 History of the College.................................................................................................................................13 New Look for Continuing Education and Workforce Development..........................................................15 Continuing Education Staff.........................................................................................................................15 2. Personnel Services......................................................................................................................................17 Application..................................................................................................................................................17 Employment Agreements............................................................................................................................17 Dual Employment.......................................................................................................................................17 Grievance Procedures.................................................................................................................................17 Sexual Harassment......................................................................................................................................18 Payroll Procedures and Time Sheets...........................................................................................................18 Probation.....................................................................................................................................................19 Transcripts...................................................................................................................................................19 3. Business Office...........................................................................................................................................20 Independent Contractor Form.....................................................................................................................20 Memorandum of Agreement (MOA or MOU)...........................................................................................20 4. Instruction...................................................................................................................................................21 Audio-Visual Support.................................................................................................................................21 Children on Campus TCL Policy 6-1-612.................................................................................................21 Class Cancellation TCL Policy 3-1-306....................................................................................................21 Class Hours.................................................................................................................................................21 Class Roster................................................................................................................................................22 Classroom Condition..................................................................................................................................22 Course Completion.....................................................................................................................................22 Course Description and Syllabus (See Appendix A)..................................................................................23 Instructor Compensation.............................................................................................................................23 Eating, Drinking or Smoking in Instructional Areas.................................................................................23 Evaluation of Instructors TCL Procedure 6-1-601.13 (See Appendix B)..................................................23 Expectations for Instructors........................................................................................................................24 Course Advertising.....................................................................................................................................24 The CE Division utilizes marketing funds for comprehensive advertising. Individual course advertising is limited and up to the discretion of the division. Courses are listed on the CEWD website and flyers are available for distributions. .........................................................................................................................24 Immigration (New Mandated State Law)...................................................................................................24 The South Carolina Illegal Immigration Reform Act (S. C. Code Ann. §59-101-430 (Westlaw 2008)) prohibits those unlawfully present in the United States from attending a public institution of higher education in South Carolina and from receiving a public higher education benefit. ................................24 We are required to have all students sign a form indicating that they attain they are a valid citizen. Any students that register in the office must present ID and read and sign the form. Any students that register over the phone or online must sign the form the first class period in your presence. You must ask for ID and then ask them to read and sign the form. Please return the form to the Registration/Information Desk ASAP (preferably before the course ends). If any student refuses to read and sign the form or show ID, please make a note on the registration form and contact the Registration/Information office ASAP so we can pursue that situation. ...........................................................................................................................24 Instructor Attendance TCL Procedure 3-1-301.5.......................................................................................24 Grading.......................................................................................................................................................25 Learning Resources Center TCL Procedure 3-1-302.1, 2, 3, 4...................................................................25 Orientation..................................................................................................................................................26 Emergency Procedures................................................................................................................................26 Emergency telephone numbers.......................................................................................................................29 DIAL 911(When using a phone campus, dial 9-9-1-1)..................................................................................29 5. Appendices.................................................................................................................................................31 9

Appendix A.................................................................................................................................................33 Syllabus.......................................................................................................................................................33 I. COURSE DESCRIPTION..................................................................................................................35 II. COURSE OBJECTIVES/LEARNING OUTCOMES.......................................................................35 Appendix B.................................................................................................................................................37 Instructor Packet.........................................................................................................................................37 Appendix C.................................................................................................................................................46 Payroll Procedures......................................................................................................................................46 1. Contract- Sample..............................................................................................................................47 3. Payroll and Timesheet Due Dates.....................................................................................................49 Appendix D.................................................................................................................................................52 Business Office...........................................................................................................................................52 1. Independent Contractor Form- Sample..............................................................................................53 ................................................................................................................................................................53 2. Memorandum of Agreement (MOA) - Sample..................................................................................54 54 Appendix E.................................................................................................................................................56 Expectations for instructors of Allied Health courses................................................................................56

1. The College

Organization Technical College of the Lowcountry Mission Statement The Technical College of the Lowcountry is one of sixteen colleges comprising the South Carolina Technical and Comprehensive Education System. Tracing its origin to the Mather School founded in 1868, the Technical College of the Lowcountry is a rural, comprehensive, public two year college dedicated to serving the diverse educational needs of Beaufort, Colleton, Hampton and Jasper counties. An open admissions institution, the College annually serves approximately 5,000 credit and continuing education students representing a mix of traditional, nontraditional, full-time, and part-time students. The Technical College of the Lowcountry provides quality, affordable transfer and career programs leading to Associates Degrees, Diplomas, and Certificates in an environment conducive to achieving excellence in teaching and learning. The College serves as an effective partner in economic and human resource development in the Lowcountry by offering vocational and technical education, including programs in industrial technology, business, public service, and health sciences; general education; developmental education; career development; specialized courses for business and industry; continuing education; and community service. Committed to quality, affordable instruction, the Technical College of the Lowcountry offers comprehensive student development services in support of its educational programs and services to all who seek to better their lives through education. The College prepares graduates with knowledge and skills for careers in industrial technology, business, health science, and public service and for transfer to senior colleges and universities. In addition to responding to local and regional needs, the College recognizes that state, national and international issues affect the lives of the citizens of the Lowcountry and has responded to these issues by developing alliances with state, national and international organizations. In an open atmosphere of shared values, the College encourages creativity, innovation, and resourcefulness among its students, faculty, staff and administrators. With 11

a commitment to excellence in teaching and learning, the Technical College of the Lowcountry creates a positive, student-centered environment. The College empowers individuals by enabling them to learn and to develop throughout their lifetimes. Adopted by the TCL Commission, November 18, 2002 Approved by the Commission on Higher Education, January 9, 2003 Reaffirmed by the TCL Commission, October 11, 2007

History of the College The South Carolina Technical Education System was organized in 1961 under the leadership of Governor Ernest F. Hollings, in cooperation with key state and business leaders to help stem the out-migration of South Carolinians by providing more educational opportunities to support economic and industrial development in the state. The plan included two components: (1) a Special Schools Program to provide pre-employment training for new and expanding industries, and (2) a system of permanent Technical Education Centers offering technical, occupational, and continuing education programs. The Technical Education Centers organized in South Carolina during the 1960’s adhered to a philosophy of “open admissions,” affordable tuition, and equal access to insure maximum educational opportunities for all citizens of the state. As these centers evolved they began to perform many of the broader educational functions of community colleges in other states. Thirteen Technical Education Centers were established in the state prior to 1970. Each of these institutions was established through a cooperative partnership between local county officials and the State Committee for Technical Training (the predecessor of the State Board for Technical and Comprehensive Education). In each instance, an Area Commission representing the designated service area was appointed as a local Board of Trustees with local governing authority and responsibility to help each college obtain financial support from the service area. The South Carolina General Assembly provided the funding for personnel salaries, equipment, and operations; the local supporting counties were to furnish funds for land, physical facilities, and on-going maintenance and operational costs of the institutions. In 1972, Act 1268 of the General Assembly Established a statewide system of public two-year Technical Education Centers, placing comprehensive post-secondary education within economic and geographical reach of almost all citizens within the state. Included in Act 1268 was a provision which transferred responsibility for three area trade schools (the South Carolina Area Trade Schools in West Columbia, Denmark and Beaufort) from the State Department of Education to the jurisdiction of the newly

formed State Board for Technical and Comprehensive Education. The South Carolina Area Trade School in Beaufort traces its roots to the Mather School, an historically black institution for women founded by Mrs. Rachel Cane Mather of Boston in 1868 and supported by the American Baptist Home Mission Society between 1881 and 1968. The Mather School closed on its centennial in 1968, and its Board deeded the property to the State of South Carolina for educational purposes, as specified in Mrs. Mather’s will. Act 1268 provided for the establishment of a Technical Education Center in Beaufort. Having become a post-secondary institution, the Beaufort Technical Education Center applied for candidate status with the Commission on Colleges of the Southern Association of Colleges and Schools in 1973. This was achieved, but admission to membership in the Association was not sought until 1977. The Center undertook a self-study during 1977 and 1978, and initial accreditation of Beaufort Technical Education Center was awarded by SACS in December 1978. Following accreditation, the State Board approved the change in name of the institution to Beaufort Technical College in January 1979. In 1986, the College’s Local Area Commission was formed. In 1987, the College’s name was changed to the Technical College of the Lowcountry to reflect more accurately its four county service area. In 1990, TCL offers Associate in Arts and Associate in Science degrees. 2005 marked the groundbreaking for the New River Campus located in Bluffton, SC and in 2006; the campus opened its doors for classes.

New Look for Continuing Education and Workforce Development

Innovative Workforce Solutions = businesses and corporations and individual career focused programs. For Business and Industry- Customized training in technology, customer service, management, employee development, coaching and counseling, leadership and more are available to any business that desires the need. For the Individual- Courses for career path jobs

Life Enrichment Center = courses for individuals to explore passions, interests and have the ability to learn something new

Continuing Education Staff BEAUFORT CAMPUS (Normal hours of operation are Monday through Thursday, 8:00AM to 5:30PM, and Fridays from 8:00AM to 11:30AM) Nancy Weber, Vice President for Continuing Education & Institutional Advancement Harriett Hilton, Dean Continuing

nweber@tcl.edu

5258226

hhilton@tcl.edu

47015

Education & Workforce Development Wendy Walls, Director of Business & Community Relations Lynn O'Neal, Training & Special Projects Coordinator

8385 4708405 4708404

wwalls@tcl.edu

loneal@tcl.edu

Amanda Hayman, Program Manager

ahayman@tcl.edu

Marilynn Koerber, Allied Health Program Manager

mkoerber@tcl.edu

Allen Grayson, Program Manager

agrayson@tcl.edu

Denise Caesar, Administrative Assistant & Fiscal Tech

djust@tcl.edu

Jayne Goff, Registration/Receptionist

jgoff@tcl.edu

5258308 5258368 5258269 5258214 5258205

H. MUNGIN CENTER – HAMPTON Joan Brown, H. Mungin Center, Business Associate

jbrown@tcl .edu

(803) 9434262

NEW RIVER CAMPUS Jill D’Errico, Administrative Support

jderrico@tc 470-6000 l.edu

2. Personnel Services Application In order to be employed at the Technical College of the Lowcountry, an individual must have a completed application packet and applicable supporting documents (official transcripts, a résumé, documentation of training, or proof of ability to perform services offered) on file in the Personnel Office. In addition to the application, other forms related to payroll are included in the application packet. A list of the current forms to be completed and signed is included in the appendices. To be certain that the file is complete, each instructor should check with one of the Program Managers or the Personnel Office. The Personnel Department will not accept contracts for instructors with incomplete files.

Employment Agreements All instructors are employed under a temporary employment agreement for the length of the course(s) being taught. In addition to showing the beginning and ending dates, the employment agreement also indicates the total number of hours of service and the total dollar amount being paid to the instructor. Special circumstances such as “Dual Employment” or “pay in intervals/end of employment agreement” will be explained in the employment agreement in the section defined as “Other Considerations.”

Dual Employment The college adheres to the state guidelines for dual employment when it becomes necessary to employ a person from another state agency or when a TCL employee performs services independent and additional to the employee’s primary duties. Requests to engage in dual employment must be made in advance of work beginning, reviewed, and approved by the immediate supervisor, department head and the President. Requests for dual employment are also subject to approval by the State Budget and Control Board.

Grievance Procedures

As established in Act #402 of Acts and Joint Resolution of SC, 1982, classified and non-teaching faculty personnel who have attained permanent status by virtue of having satisfactorily completed their initial one (1) year probationary period and teaching faculty who have attained permanent status by virtue of satisfactorily completed two (2) academic years have the right to present complaints and grievances and to seek redress without fear of restraint, interference, coercion, discrimination, or reprisal. Employees who are hired in temporary positions, either full-time or part-time, and those hired in permanent positions but have not yet attained permanent status, may seek redress of grievance arising only from acts of alleged discrimination because of race, color, creed, religion, sex, national origin, age and disability. Employees are urged to read and familiarize themselves with the provisions of the grievance procedure. The complete text of the procedure is furnished to all employees.

Sexual Harassment It is the policy of the Technical College of the Lowcountry that any unwanted or unwelcome attention of a sexual nature, whether verbal or physical, will not be tolerated. Any employee who feels that he/she is the victim of sexual harassment is encouraged to contact the Personnel Office for assistance. Because of the sensitive nature of most sexual harassment incidents and the emotional and moral complexities surrounding such issues, every effort should be made to resolve such problems on an informal basis. There are various avenues for pursuing relief. The Personnel Office can provide the information employees will need in deciding which course of action will be most appropriate for their situation.

Payroll Procedures and Time Sheets The College enters into agreements with instructors according to an approved compensation schedule based on credentials and other factors. This compensation schedule takes into account the normal preparation time for a course. Instructors are normally paid upon completion of the course, unless it runs for several weeks. Time sheets 18

are required for all instructors. There is generally a twoweek time lag for payment (see pay schedule in appendix). No payment can be processed unless accurately completed time sheets are forwarded to the Personnel Office by the Department Head in accordance with the deadlines stipulated on the Payroll Schedule. Time sheets received after the due date will be processed on the next available payroll (see payroll dates in appendix).

Probation

The first year of your employment is considered probationary (two academic years for faculty positions). A probationary period of six (6) months applies to promotions or transfers into a new position. This is a period of orientation during which you will be acquainted with your specific duties, job responsibilities, and the general operation of your department. During your probationary period, your supervisor will assess and discuss your progress with you. Prior to the end of the probationary period, your supervisor will formally evaluate your job performance. This evaluation could result in dismissal for failure to receive a Meets Requirement at any time during this probationary period.

Transcripts

Official college transcripts (when appropriate) must be on file for all instructors teaching continuing education courses. Instructors must request that official copies be sent to the College Personnel Office immediately upon hire. If no transcripts are required, a resume or other documentation of qualifications must be submitted to the Continuing Education Office.

3. Business Office Independent Contractor Form Individuals who provide personal services to the Technical College of the Lowcountry requesting to be treated as an Independent Contractors instead of employees should complete the form required in order to assist the College in establishing the proper classification. Prior to completing the form, the individual providing this service is encouraged to review the attached information and/or other Internal Revenue Publications regarding Employee/Independent Contractor classifications. The Finance/ Personnel Office will review the given information and may or may not approve the classification status for the services provided.

Memorandum of Agreement (MOA or MOU) The purpose of the MOA is to maintain an agreement between the contractor and the College that may vary by the seminar. The MOA will state what the contractor intends to provide and also what the College will provide based on prior meeting and negotiating. Provisions can include, but are not limited to compensation, required materials, dates and times of the seminar, and anything else necessary or agreed upon. The College has the right to cancel or make changes the MOA when necessary.

4. Instruction Audio-Visual Support Audio-visual and multimedia equipment is usually available in each academic building on the Beaufort Campus, but not necessarily in every classroom. It is important that instructors identify their needs prior to scheduling the classroom. If unforeseen needs arise, refer to the Instructor Packet you will receive for each course taught. It is recommended that you check any of the equipment ahead of time to make sure it is adequate for your usage and also to foresee any possible issues. If assistance is needed immediately, please contact the DL Tech at 843-470-8406; at New River, 843-592-0120; Beaufort, 843-812-2427.

Children on Campus TCL Policy 6-1-612 In order to promote an environment conducive to teaching and learning, it is the policy of the Technical College of the Lowcountry to ensure that children are not left unattended on any campus and those classes or services are not disrupted by children. Faculty, staff and students of the College shall not bring children to work or class even if the children are being watched by someone else while the employee is working or the student is in class. The College cannot assume the responsibility for supervision of children of faculty, staff or students.

Class Cancellation TCL Policy 3-1-306 The College reserves the right to cancel classes that fail to enroll a sufficient number of students. Any class that shows fewer than the minimum number of students as determined by the Continuing Education Department will be canceled unless justified by the Department Head. Students enrolled will be contacted and receive a full refund.

Class Hours Each scheduled class session should begin promptly on time and students should not be dismissed earlier than the scheduled ending time. A class hour is 50 minutes out of every 60 minutes. Class length is shown on the registration form and course syllabus. Instructors are expected to hold

classes for the full length of time as indicated by the class schedule.

Class Roster The instructor will be provided and must maintain a class roster for each class session. (See Appendix F) Instructors must keep attendance. Check the roster carefully the first class. If anyone comes to class who is not on the roster, ask for the yellow receipt of the registration form. Inform the Continuing Education Department of the discrepancy on the next working day. These rosters should be signed and returned to the Continuing Education Department at the end of the course, or at an earlier time if so directed by the Program Manager.

Classroom Condition Classrooms used by Continuing Education are shared with other instructors. All instructors will assume the responsibility for leaving the classroom in good condition. All furniture should be put back in its original configuration at the end of each class period. Lights will be turned off, doors and windows will be shut, chalkboards/whiteboards erased, and chairs left in an orderly arrangement. Classroom temperatures are set by campus policy at 73 degrees Fahrenheit in an effort to standardize and regulate buildings. When inclement weather exists such as heavy winds and extreme cold conditions, building temperatures may seem that much colder, etc. Also note that space heaters are NOT permitted on campus per state law and anyone who chooses to use them will be asked to leave the campus. Space heaters are a fire-hazard as they may blow fuses, etc. The Fire Marshal may shut down the entire campus if they are used and caught.

Course Completion

When the instructor has completed the course, he or she should bring the following to the Continuing Education Division within 48 hours of the last class period (unless the course ends on a weekend, then the instructor must turn in the required paperwork no later than the first businessday of the week):  Attendance Roster with Grades 22

 Course Evaluations  Textbooks and equipment that are property of TCL Failure to turn in the required paperwork on time may restrict your privilege from teaching.

Course Description and Syllabus (See Appendix A)

Instructors will provide a course description and syllabus for each course to be taught and develop a schedule of instruction for inclusion in the syllabus. These are used for advertising and information for potential students as well as provided to students at the first class meeting. In order to maintain consistency and quality in instruction, a set of objectives will be established for each course. While each instructor is encouraged to use a variety of teaching methods, it is expected that all course objectives will be met by the students. The Continuing Education Department has adopted a common syllabus and course objectives format that is to be used for each course (See Appendix A). The Course syllabus is to be distributed to each student at the first class meeting. A copy of each course syllabus will be kept on file in the Continuing Education Office.

Instructor Compensation

Instructors fees are paid based on education and/or business expertise. Instructors are not paid for course development, but may be compensated an extra hour or two for set up, take down, drive time, etc. All cases are individual and will be discussed with the Program Manager or the Dean prior to the start of class.

Eating, Drinking or Smoking in Instructional Areas Neither instructors nor students are permitted to eat or drink in classrooms, laboratories or shops. Smoking is prohibited in all College buildings.

Evaluation of Instructors TCL Procedure 6-1-601.13 (See Appendix B) Instructor evaluation is an important part of the College’s commitment to providing quality education. Instructors are evaluated periodically by the Continuing Education Division and at the end of each course by the student. Students’comments, submitted as part of the evaluation process, will be available to you after the end of the 23

course. Evaluations of your instructional performance by the Continuing Education Division are available from the Program Managers or Dean at the instructor’s written request.

Expectations for Instructors The personal conduct of instructors must be above reproach. The success or failure of any course may well rest on the conduct and behavior of the instructor. Prudent and mature judgement should always be exercised. A professional demeanor (attitude, dress, promptness, speech, etc.) should be maintained.

Course Advertising

The CE Division utilizes marketing funds for comprehensive advertising. Individual course advertising is limited and up to the discretion of the division. Courses are listed on the CEWD website and flyers are available for distributions.

Immigration (New Mandated State Law)

The South Carolina Illegal Immigration Reform Act (S. C. Code Ann. §59-101-430 (Westlaw 2008)) prohibits those unlawfully present in the United States from attending a public institution of higher education in South Carolina and from receiving a public higher education benefit. We are required to have all students sign a form indicating that they attain they are a valid citizen. Any students that register in the office must present ID and read and sign the form. Any students that register over the phone or online must sign the form the first class period in your presence. You must ask for ID and then ask them to read and sign the form. Please return the form to the Registration/Information Desk ASAP (preferably before the course ends). If any student refuses to read and sign the form or show ID, please make a note on the registration form and contact the Registration/Information office ASAP so we can pursue that situation.

Instructor Attendance TCL Procedure 3-1-301.5

The instructor’s attendance is vitally important to the functioning of the Continuing Education Department and 24

success of your class. An instructor’s absence can inconvenience students greatly. Instructors are expected to maintain acceptable attendance levels as part of the job performance standards. If, for any reason, an instructor is unable to attend a scheduled class session, he or she should notify the Continuing Education Department as soon as possible. The instructor may recommend a substitute instructor who is qualified to teach the class in his or her absence. However, substitutes will be appointed by the Department. In an emergency situation where there is not time to identify a substitute, the Department must still be notified. The instructor will receive an emergency notification card to use as necessary. Instructors who are unable to meet a class may have timesheets and contracts amended to reflect actual dates/time worked. Timesheets already held in the Continuing Education Department will be modified before submission and you will receive a copy of the amended timesheet. With then prior approval of the Program Managers and agreement of students in the class, the instructor may elect to extend class to make up the missed time.

Grading

The only grading used for Continuing Education Courses reflects either Satisfactory or Unsatisfactory course completion. These grades are to be indicated on the class roll. S The grade “S” represents satisfactory work. “S” does not affect GPA Calculations and earns no quality points, but it does cause CEU’s to be earned as specified for that particular course. U The grade “U” represents unsatisfactory progress or withdrawal prior to completion of the course. “U” does not affect GPA calculations and no CEU’s are earned for the course.

Learning Resources Center TCL Procedure 3-1-302.1, 2, 3, 4

The Learning Resources Center at the Beaufort Campus is the central location for TCL’s books, periodicals, and audio-visual materials and equipment. Instructors should call the LRC at 525-8304 for information or assistance with any issues relating to 25

library services. LRC hours are Monday–Thursday, 8 AM–8 PM; Friday, 8 AM–11:30 PM. LRC hours vary during the summer and during breaks between sessions.

Orientation At least one month before a class begins, the Instructor should meet with a Program Manager or Dean in the Continuing Education Department. During this meeting, specific materials and guidance related to the Department and course for which the Instructor is contracted to teach will be discussed. Discussion items include, but are not limited to: a. Instructor Handbook (if not previously discussed). b. Course Syllabus to include course description. c. Continuing Education Division Staff support. d. Books/materials to be ordered or duplicated for student use.

Emergency Procedures

Technical College of the Lowcountry plans for the safety and security of students, employees and guests and is committed to providing as safe an environment as possible. The Business Office has procedures and methods to respond to reports of crime, accident and other emergencies on the Beaufort campus and will, along with local police, investigate crimes, which occur on campus. The College maintains a security staff on the Beaufort and New River campus responsible for security, safety and emergency assistance during all normal business hours, evening hours and weekend hours when classes are in session. During regular business hours, accidents, crimes or other incidents may be reported directly to the Vice President for Administrative Services on the Beaufort campus at 5258333. If an incident involves personal injury, fire or other threat to personal safety, report it immediately to local emergency personnel by dialing 911 (dial 9 first from campus phones). Finally, please notify one of the Continuing Education Program Managers after the previous steps have been taken. Incase of emergency, phones have been placed in every classroom on campus. Please make sure to locate this upon usage of the room. 26

To: All Technical College of the Lowcountry Instructors From: Rosemary Hunt, Chairperson, Safety and Business Continuity Committee Date: July 27, 2010 The Safety and Business Continuity is enlisting your aid to help provide a safe campus for students and everyone who works at TCL. Please read the following statements about AED’s and Emergency Text Message Alerts to students at the beginning of each semester: Remember:

IN AN EMERGENCY, DIAL 911

AED’s TCL provides AED’s (Automatic External Defibrillators) on its campuses. Because quick action is needed in a situation in which someone has collapsed, everyone needs to know the location of the closest AED. Understand that the AED’s are “automatic.” This means that the equipment gives audio prompts to the person operating the device and is designed so that it will not deliver a shock to a patient if that person actually has a heartbeat. Please note where AED’s are located. At the New River Campus, on the first floor, in the main lobby, on the wall nearest the restrooms At the Mungin Center, at the front of the building, on the wall by the door to room 108 On the West side of the Beaufort Campus, in building 12, on the first floor, in the lobby On the East side of the Beaufort Campus, in building 2 (Coleman Hall), on the first floor on the wall next to the cashier’s window. Emergency Text Message Alert Students, faculty and staff are highly encouraged to opt in to the Emergency Text Message Alert System. Participants receive immediate notification of emergency events and weather cancelations via text messaging on their cell phones. Participants can also opt in to receive nonemergency news and announcements. It is easy to sign up by filling out a simple online form. Go to www.tcl.edu. On the homepage, click on “Emergency TextAlert at TCL” and fill out the form OR Go to www.tcl.edu/textalert.asp

Please do it today. 27

All faculty and staff members need to familiarize themselves with the location of the AED and fire extinguisher closest to their classroom. The Safety Committee asks the help of faculty and staff in keeping our emergency notification system operational. Please DO NOT unplug classroom phones or turn down the ringer. These phones were installed as a means to notify room occupants of emergency situations and lockdowns. If you should find a phone that is not working, notify Floyd Henderson, Director of Information Technology at 525-8271 or fhenderson@tcl.edu. The Safety Committee would also like to make faculty and staff aware of the following services available: If you are working late and would like security to check on you, or if you would like to be escorted to your car, simply call security and someone will be happy to assist you. Beaufort Campus: Officer Rhoades New River Campus: 470-6006 Mungin Center Office: 943-4262

476-8933

Our College Campus Officer, PT II Daryl B. Rhoads, Jr., is available and pleased to speak to your class or other group about campus safety or a related topic. Please contact officer Rhoads at 470-6046 or 986-6971 or at tclbpd@tcl.edu . Officer Rhoads is most easily reached after 2:00 pm through the evening. Remember: IN AN EMERGENCY, DIAL 911 In a non-emergency situation, dial: Beaufort Campus Security: x 8301 or New River Campus Security: 470-6006 Mungin Center Office: 943-4262

986-6971

Everyone at TCL has a responsibility to protect our students and co-workers from unsafe situations. If you have any non-emergency concerns about safety hazards, please contact me, or any member of the committee. I can be reached at 525-8274 or at rhunt@tcl.edu.

Emergency telephone numbers To report a crime in progress, a fire, a heart attack, a serious injury, or any situation where there is IMMEDIATE danger to life and property. DIAL 911(When using a phone campus, dial 9-9-1-1) THE TECHNICAL COLLEGE OF THE LOWCOUNTRY TELEPHONE NUMBERS BEAUFORT CAMPUS:

TCL Telephone

External Phone

Vice President for Administrative Services 8333 525-8333 Security Office 8301 5258301 Security Emergencies 986-6971 986-6971 Physical Plant 8282 5258282 Campus Operator 8211 NEW RIVER CAMPUS: Associate Vice President 6033 Security Office 6006 Security Emergencies 812-4115

6033

470-

6006

470812-4115

HAMPTON CAMPUS: Administrative Support 943-4262

2000

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5. Appendices

5. Appendices........................................................................................... Error: Appendix A.............................................................................................Error: Syllabus.................................................................................................Error: Appendix B............................................................................................ Error: Instructor Packet.................................................................................... Error: Appendix C............................................................................................ Error: Payroll Procedures...................................................................................Error: Appendix D............................................................................................Error: Business Office....................................................................................... Error: Appendix E.............................................................................................Error: Expectations for instructors of Allied Health courses....................................Error:

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Appendix A Syllabus

APPENDIX A

REQUIREMENTS FOR COURSE SYLLABUS The following elements must be included in each syllabus: A. SYLLABUS 1. Course Title and Number 2. Course Description 3. Pre-requisites or Co-requisites 4. Course Text (including author, publisher, edition and date) and other required course material, if any. 5. Course Objectives 6. Course Topic Outline 7. Course Requirements: Will include, as appropriate, course policies and procedures, and any other necessary course requirements and/or information to include attendance and sat/unsat. standards. B. SAMPLE

(can be emailed)

B. SAMPLE BELOW

TECHNICAL COLLEGE OF THE LOWCOUNTRY COURSE SYLLABUS Name of Course

I. COURSE DESCRIPTION Please describe the course in three to four sentences. Prerequisite: Any requirements needed for course or none Textbooks: Any required texts go here User Responsibility on Use and Duplication of Computer Software: Students are responsible for the legal use of computer software and applicable copyright laws and are prohibited from copying software on College computers and from installing personal software.

ADA Information: The Technical College of the Lowcountry provides access, equal opportunity and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation, contact the counselor for students with disabilities at (843) 525-8228 during the first ten business days of the academic term. The syllabus is an outline of the course material, does not constitute a contract, and is subject to change with adequate notice.

II. COURSE OBJECTIVES/LEARNING OUTCOMES Bullet-list objectives of course II.

COURSE TOPIC OUTLINE Detail list including dates and what student will cover each day

III.

COURSE REQUIREMENTS, POLICIES, AND PROCEDURES •

Any other specifics for course

Appendix B Instructor Packet 1. Letter to Instructor 2. Extra Registration Forms 3. Roster (printed and blank) 4. Propaganda 5. Evaluations 6. Declaration of Citizenship or Legal Presence in the United States Form

1. Letter to Instructor-Sample Hello Instructor: Thank you for teaching for the Technical College of the Lowcountry. You have been provided with an Instructor Packet. Your Instructor Packet includes important documentation that will assist you, the students, and our department in a smooth seminar from the beginning to the end. Enclosed you will find: • Attendance & Grade Roster: You must keep attendance records as your seminar meets. A roster will be provided to you in your Instructor Packet. Let the front desk know immediately if there is a problem with the roster. If a printed roster is not included, please use the provided blank roster enclosed. Make sure the front desk is aware of the written roster and give a copy ASAP.

•

You will also use the attendance roster to assign grades. A grade “S” indicates successful attendance and participation. A grade “U” indicates a student never attended, attended less than half the classes or did not complete any required assignments or tests. Make sure to sign, include a reachable telephone number and the date. The South Carolina Illegal Immigration Reform Act (S. C. Code Ann. §59-101-430 (Westlaw 2008)) prohibits those unlawfully present in the United States from attending a public institution of higher education in South Carolina and from receiving a public higher education benefit. If indicated on your roster, you must ask the student to present ID and ask them to read and sign the form. Please return all signed forms to the Registration/Information desk ASAP (preferably before the course ends). In any student refuses to present ID, read or sign the form, make a note by that student’s name and contact the registration/information desk, ASAP. Course Evaluations: Evaluations are an important tool required for Audit purposes. Please make sure to take time in your last class meeting to have the students all fill one out. Evaluations must be returned to the front desk in the sealed envelop provided. The last student to fill it out should seal it. You are not to 38

review the evaluations before the front desk receives them. Failure to comply will result in termination. You can request a collaborated report from your seminar evaluations only if requested in writing by you. •

Certificates of Completion: Your instructor packet may have certificates waiting on your signature and ready to hand to students after they have turned in the evaluation. Not all classes will have certificates.

•

Extra Registration Forms: In the case you have walk-in students, you are provided extra registration forms. Please have the student fill out the top portion of the registration form and their payment type with payment included. You will need to drop off the completed registration form to the front office ASAP. Or, if during office hours, have the student report to the front office immediately to make their payment and register for your seminar.

•

Propaganda: We have included some fliers and information we’d like you to hand out or place on a desk somewhere for students to browse. Our best customers are returning customers! Please help us in promoting classes.

Please make sure to return the instructor packet to the front desk within 48 hours of the last day of the seminar with your completed attendance roster, grades and sealed course evaluations envelop enclosed. All CE documents are necessary components to fulfill and maintain our quarterly Audit. We appreciate your assistance. Important Phone numbers: Front Desk (8a-5:30p, M-TH, and F 8a-11:30a) 843525-8205 Security (to open doors/student behavior issues) 843525-8301 IT (computer problems) 843-470-8379 843-470-8376 843-470-8377 Tech Equipment (projector, TV/VCR/etc problems) 843525-8240

843-470-8406 843-812-2427 Continuing Education and Workforce Development 843.525.8205 www.tcl.edu/CEWD

2. Extra Registration Forms- Sample

3. Roster (printed and blank)

4. Propaganda- Samples

5. Evaluation Information

6. Declaration of Citizenship or Legal Presence in the United States Form- Sample

Declaration of Citizenship or Legal Presence in the United States The South Carolina Illegal Immigration Reform Act (S. C. Code Ann. §59-101-430 (Westlaw 2008)) prohibits those unlawfully present in the United States from attending a public institution of higher education in South Carolina and from receiving a public higher education benefit. By signing this statement, you attest that you are a US citizen, a legal permanent resident in the United States, or an alien lawfully present in the United States. In addition, the college may require you to submit documentation that supports your claim. Any student providing false information may be subject to dismissal from the college. Any student who is found to be unlawfully present in the United States will be dismissed from the college.

_________________________________________ (Print Name)

____________ (Date of Birth)

_________________________________________ (Signature)

____________ (Date)

Appendix C Payroll Procedures 1. Contract 2. Timesheet 3. Payroll and Timesheet Due Dates 4. WebAdvisor (Direct Deposit)

1. Contract- Sample

2. Timesheet- Sample

3. Payroll and Timesheet Due Dates

4. WebAdvisor (Direct Deposit)

Appendix D Business Office 1. Independent Contractor Form 2. Memorandum of Agreement (MOA)

1. Independent Contractor Form- Sample

2. Memorandum of Agreement (MOA) - Sample

Appendix E Expectations for instructors of Allied Health courses

APPENDIX E In addition to complying with the other provisions of this handbook, instructors of Allied Health Courses will do the following: 1. Review with the Allied Health Coordinator the course outline and modify as needed. 2. Be on time for each class. Maintain a professional demeanor (dress, speech, and attitude). 3. Keep attendance. Check roster carefully the first class. If anyone comes to class who is not on the roster, ask for the pink receipt of the registration form. Inform the Continuing Education Office of the discrepancy on the next working day. 4. The Continuing Education Office will copy or type handouts for Allied Health classes. Please bring them at least two full working days before needed. 5. Discuss with Allied Health Program Coordinator any problems or concerns of students or instructor. 6. If a. b. c.

clinical component is involved: Schedule students for their clinical experience. Be sure students have required health documents. Act as liaison between clinical site and TCL. 1. Provide a copy of the course outline 2. Provide a copy of the student’s health documents. 3. Provide a copy of the student’s final exam. 4. Take/pick up contract. d. Monitor student’s progress.

7. If certification examination is involved, coordinate application and administration of exam. 8. Bring to Continuing Education office course information within 96 hours of the last class period: a. Attendance Roster b. Course Evaluations c. Textbooks that are property of TCL d. Personal evaluation of course: What went well & what to do differently next time. (May be verbal)

TECHNICAL COLLEGE OF THE LOWCOUNTRY STATEMENT OF TRANSMITTAL This Faculty Handbook has been given to you to make clear the requirements, due dates and CE expectations for the course(s) you will be teaching; Amanda Hayman or another Program Manager has discussed the Faculty Handbook with you, and you have been given sufficient opportunity to ask questions concerning it. Please sign below to indicate that you have received an appropriate and adequate orientation, and turn this sheet in to Amanda Hayman or the appropriate Program Manager.

I have received the Faculty Handbook for Continuing Education’s Faculty Orientation. It has been explained to me, and I understand the requirements, and instructor expectations. ____________________________ Signature

____________ Date