Top Reasons of Deployment of Print Management System in a Firm The dependency of the printing companies has been increasing with a rapid speed for the last few years and now it has become essential for all the companies to apply this system in any case. The print service market growth is astonishing for many experts as it is being noticed that it will be at $12.3 billion in 2018 as it was at $10 billion in the last year. These facts tell us that the printing industry is not going anywhere as the only change is the transfer of manual system to a web based print management system.
The basic reason behind the shortfall of profits was the cost as with the passage of time, the cost increased while the customers were complaining about the rates. The main driver of the deployment of print management solution was to achieve the cost efficiency. Online business strategies were exerting the pressure also on the normal functionality of the printing companies so, to meet the challenges of the current situation, it became essential to apply this online system. IT has now become the most integral part of any industry as the companies are trying to capture the online industry where the quantity of potential customers is increasing. Another major aspect of IT based management systems is that it minimizes the risks of security, standards and printing activities. It increases the efficiency of the employees and workers as they have to meet the timeline and minimum standards in any case. The multi-functional printer MFD network has a need of support to include the additional values for extracting the maximum profits also.
The top reasons against the usage of the print management system in the printing industry are many, but we are targeting only a few of them. These points will give you guidelines for getting the support of this system. It supports Corporate Governance in the organization In the normal scenario, it is almost impossible to have a check on the printing activities. You do not know, as a corporate owner, to find out the exact situation. The print management system gives you the opportunity to calculate the exact number of customers, the quantity of printing material and the timeline of the project. This system also has the features of priority customers and projects so you can give additional benefits for completing these projects well before the time. The security threats have also become the serious concerns as you have to see what is printed in your company so you can stop those items which can be a problem in the future. The confidential documents can also be checked through this system and it can define the boundaries of the business activity by applying some restrictions and checks. Wastage of the material can be stopped The customers and clients are very sensitive about the print material and they want to stop the sensitive marketing material into the wrong hands. It can be happened if some visitor finds it in your premises or any disgruntled employee can manipulate the situation. In the presence of print management system, it becomes almost impossible for anyone to see what is printed in the company as the physical presence has no more value. The customer can stop any of the printing projects just by coming online and delete the job. It helps you to stop immediately and by doing so, you can save your material while in the manual system, if the job has been started, it cannot be stopped. Cost reduction – A Main Reason The main reason behind the launching of print management system is the cost reduction policy. The printing company can give you the opportunity to manage the cost accordingly. As, normally, the customers send the request online so there is the possibility of 100% potential customer as only those people will visit the printing platform like MyPrintCloud.com who have the need of printing. Another advantage of this system is that the samples are available online so the wastage of paper will automatically decrease as you have no need to print dozens of pages as a sample. The samples, which have been sent to the customer, are also in the form of soft copy so the use of colors, machines and papers reduces and has a great impact at the end of the assignment. Productivity increases as the workflow is in the right direction The major concern of any printing company can be the productivity as with the increase in the production, the cost reduces and profit increases. The digitization of the production gives you an edge over the competitors. The print management system is opening new windows of operations through which you get the orders from different locations. If you are using a platform, like MyPrintCloud.com, where people love to go and trust the companies, you will get the definite response. If your profile is strong and you have presented yourself in a smart way, you will have many customers and with the help of this system, you can manage these people as well. There is the possibility of integration of third party tools as well like ERP or any other financial application so you can utilize the print management system according to your wish and demand. All these efforts are to achieve the highest level of production through proper management and overlook.
Advancements should be implemented immediately for bringing more people The recent studies tell us that the use of mobile devices has been increased up to 72% and Citrix is one of those organizations which conducted such types of studies. Now the experts claim that it is up to 80% at the moment while the search engine optimization cannot be completed for those organizations which have no responsive websites as almost 40% of the traffic, which used to come on desktops and laptops, has been shifted to mobile devices. These results insist the printing companies to use the advanced technologies for getting more positive results. Digital marketing has already dented the printing industry so it is the way of survival to use advanced technologies and techniques for the promotion of the business. It will not only give an edge, but support you to maximize your profits up to that limit which will give you an exceptional advantage. We have discussed only a few of the reasons why the print management system is important for all the printing organizations. There are many platforms like MyPrintCloud.com where you can find out the suitable printing organizations which can manage your orders, provide proper feedback and complete the assignment within the specified time with the help of web based print management system. Originally published On: https://blog.myprintcloud.com/top-reasons-of-deployment-of-printmanagement-system-in-a-firm/