Parent Student Handbook 2017 Welcome to TRIO and the Upward Bound Math Science Center
This Book Belongs to: _____________________
Contents PROGRAM PROFILE .................................................................... 4 Cost .................................................................................................. 4 Summer Session – Program Dates................................................... 5 Orientation ...................................................................................... 6 The Educational Excursion............................................................... 7 Stipends ........................................................................................... 8 Academic Year Activities (The Leadership Academy)...................... 8 Mentoring Minutes ....................................................................... 10 Summer Residential Life ................................................................ 10 Residential Staff ......................................................................... 11 Disability Services ...................................................................... 11 Identification Cards ................................................................... 11 Security ...................................................................................... 12 Visitors ....................................................................................... 12 Off-Campus Passes .................................................................... 13 Automobiles .............................................................................. 13 Residence Hall Rooms ............................................................... 14 Personal Property ...................................................................... 14 How Much is Too Much to Bring ............................................... 15 Telephones ................................................................................ 16 Dining Services........................................................................... 17 Keys............................................................................................ 18 Parent Student Handbook
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FACILITIES .................................................................................. 18 Laundry .................................................................................. 18 Tornadoes .................................................................................. 19 Medical Conditions .................................................................... 20 Accidents ................................................................................... 20 ACADEMICS & ACTIVITIES ......................................................... 20 Weekly Schedule of Classes and Activities ................................ 20 Projects and Presentations........................................................ 21 Books and Supplies .................................................................... 21 Field Trips & Attire..................................................................... 22 Professional Dress Day .............................................................. 22 Religious Services ...................................................................... 24 Campus Recreation ................................................................... 24 World Day Celebration .............................................................. 25 Bethel Summer Science Institute .............................................. 25 4th of July .................................................................................. 25 Annual Awards Ceremony ......................................................... 26 Program Policies ........................................................................ 27 ADDITIONAL POLICIES & GUIDELINES ....................................... 29 Personal Hygiene & Attire ......................................................... 29 Laundry Room ........................................................................... 30 Lounge Areas ............................................................................. 31 Residence Hall Rooms ............................................................... 31 Parent Student Handbook
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Residence Hall Office ................................................................. 31 Classes ....................................................................................... 32 Elevators .................................................................................... 32 Cafeteria .................................................................................... 32 Study Hall ................................................................................... 33 Computer Policy ............................................................................ 33 Internet Use Policy ........................................................................ 35 Acceptable Use .......................................................................... 35 Privilege ..................................................................................... 35 Monitoring ................................................................................. 35 Network Etiquette ..................................................................... 36 Vandalism and Harassment ....................................................... 36 Procedures for Use .................................................................... 36 Code of Conduct ............................................................................ 37 Packing Checklist ........................................................................... 52 Personal Items ........................................................................... 52 Items of Comfort and Protection: ............................................. 52 Professional Attire for Career and Research Exploration and Awards Ceremony: .................................................................... 52 Items for participation on Campus visits or non-bridge educational field trips: ............................................................... 52
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TRIO UBMS MISSION It is the mission of the TRIO Upward Bound Math Science Center to: Educate students with the Stimulate propensity for and sustain study in Science, Technology, interest in Engineering, and STEM Math (STEM) areas careers for post-secondary education Motivate low-income
PROGRAM PROFILE
The TRIO Upward Bound Math Science Center and potential first (UBMS) is 100% federally generation college students to funded and hosted by Wichita realistically consider the attainment of a State University (WSU) in Wichita, post secondary degree in STEM Kansas. With the support of WSU and the cooperation of schools throughout Kansas the program is designed to serve seventy four disadvantaged high school students who have the potential to be the first in their family to attend college and earn a four-year degree, preferably in a science or mathematics field.
Cost Participation is absolutely free to qualifying students. Transportation to and from WSU can be arranged by UBMS. Reimbursement for parents or guardians providing family transportation to WSU is possible based on availability of funds (an area and campus map are attached). The family reimbursement rate must be less than the cost of program-arranged transportation. Students will also be provided housing, meals, and necessary school supplies. Students are responsible for personal clothing, toiletries, sheets, towels/washcloths
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and any incidental items desired or required during the Summer Session.
Summer Session – Program Dates The Summer Session is not to be considered your typical “summer camp,” in the traditional sense. It is an educational program designed to provide students with the opportunity for academic enrichment in a college setting. For six weeks participants attend a variety of classes located on the WSU campus, designed to stimulate their interest in math and the sciences. Students’ academic enrichment is supplemented with social, cultural, and diversity awareness activities, field trips, career and academic counseling, guest speakers, and tutoring. The 2017 UBMS Summer Session dates for all students are as follows: Student Status
Arrival Date
Departure Date
Class of 2017- Bridge Students
June 4
July 1
Bethel SSI Attendees
June 4
July 23
All rising Freshman, Sophomores, Juniors and Seniors
June 9
July 23
All students must report to Fairmount Towers, South Tower, 4th floor on the appropriate date between 3:00pm — 5:00pm. Parents should pick up students at the conclusion of the program, July 23rd, at a time to be Parent Student Handbook
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determined later. Students that were transported by UBMS may leave on the 23rd as well. This is the case for all students except those students enrolled in college courses, who will depart from WSU on Friday, July 29th.
Orientation Bridge student Orientation will take place on Sunday, June 4th from 5:00 pm - 7:00 pm. Parents are invited to remain after move-in for this activity. The rules for Bridge students are significantly different. Those attending will learn about the differences and how to support their student during this transition to college. Non-Bridge Student Orientation will take place on Friday and Saturday, June 9th & 10th at varied times beginning at 6:00 pm, Friday, June 9th. Students will review program goals, objectives, rules and governing policies; get-acquainted and teambuilding activities will also be featured. This year, UBMS is offering a Parent Orientation in Kansas City on Thursday, May 11th from 5:45 pm – 7:15 pm and on Thursday, May 24th from 6:00 pm – 8:00 pm at Wichita State University. All UBMS parents will have the opportunity to learn more about the UBMS program, review the UBMS Summer Calendar and gain a better understanding of program goals, objectives and practices.
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The Educational Excursion Each summer, participants are taken on an Educational Excursion at the culmination of the summer program. This trip is a reward for academic achievement and good behavior, not an entitlement. Students without disciplinary problems, effort grades higher than a C+ average (2.5) are allowed to go. Non-Bridge students will have the opportunity to visit college campuses, local museums and tourist attractions as well as enjoy the local theme park if available. The program covers all expenses for this excursion. All trip attendees will be assessed a $50.00 fee to help offset the cost of participation. Limited Scholarships are available for families for whom this is a hardship. Please contact the office. The trip will take place from July 20th through July 23rd. Notification of intended participation in the Summer Trip must be made no later than Monday, May 19th. Please return the enclosed “Intent to Participate form” in order to assist us in making the proper arrangements. Students not eligible to attend will be sent home July 19th at the expense of their family. Parents will be notified of their student’s ineligibility by phone by July 18th, the last day of finals. Bridge students will not participate in the campus tour.
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Stipends Stipends are monetary rewards provided on debit cards that are given to students for fulfilling their responsibilities as participants of the Summer Session. Please note that the stipend is a reward, not an entitlement. Therefore, proper behavior is necessary to receive the weekly allowance. Stipends can/will be withheld to cover facility damages or other program infractions. Stipends are awarded as follows: Program Tenure
Amount per Week
First year Second year Third and fourth year Bridge
$8 per week for 6 weeks $8 per week for 6 weeks $10 per week for 6 weeks $12 per week for 4 weeks
Total $48 $48 $60 $48
Academic Year Activities (The Leadership Academy) All students participate in Academic Year services. Students receive monthly newsletters via Mail Chimp throughout the school year. All students are encouraged to submit articles for the UBMS newsletter, The Wichita Star. In addition, students will be sent questionnaires periodically. These questionnaires usually focus on the impact of program services or educational achievement. Students are required to submit
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academic transcripts each semester. It is important that students complete each questionnaire completely and in a timely manner. This information is used by the program to determine the impact of services and educational attainment. All students participate in weekly tutoring and academic support sessions either in-person, virtually, or via school assignment. These sessions are expected to support the academic growth demonstrated during the summer program. Local students also participate in a bi-weekly leadership academy. The Academy is designed to strengthen and create leadership skills that are linked to academic and post-secondary success. Statewide students will receive similar services on a less frequent schedule. UBMS staff members regularly schedule visits to student’s home communities to maintain contact with students and provide support. Visits to student high schools and communities are announced in advance, and students and parents are invited to attend. Other program services include semester workshops offered via interactive television, monthly Internet chats/ blogs, and regular communication using the program’s group e-mail system, Facebook page and twitter presence.
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Mentoring Minutes The UBMS Mentoring Initiative will continue this year where students will have the opportunity to participate in five (5) speed mentoring activities on Wednesday’s during breakfast. Mentoring Minutes will provide UBMS students with opportunities to engage campus and community leaders, STEM professionals and current students in question and answer periods created to prompt curiosity and connect students to additional resources. All freshmen students will have a bridge mentor in addition to the Wednesday mentors and bridge students will be mentored by a professional in their chosen field or vocation.
Summer Residential Life During their six-week stay, students are housed in WSU residence halls. The residential experience is unique for most high school students. For some, it is a chance to get a feel for living away from home and the responsibilities that come with it. For others, it is an opportunity to develop lifelong friendships with students from diverse backgrounds. It is a valuable lesson for all students on how to live in a closeknit community that holds very high expectations of its Parent Student Handbook
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members – a community that regards respecting others, self-discipline, and continual learning as essential.
Residential Staff The Residence Hall Coordinator (RHC), with the assistance of Residential Tutor/Counselors (TCs), are responsible for the administration of the residence hall. The residential staff has been selected on the basis of experience, education, training, understanding of the goals of the Program, and desire to be supportive of students. The staff are available to provide students with any help and information they may require. Students should feel free to talk to the members of the residence hall staff about any concerns they may have. The residence hall staff resides on the same floor as the students, at either end of the hall.
Disability Services Every effort has been made to accommodate students with special needs. Curb ramps and elevators facilitate access to most buildings, and the Office of Disability Services provides assistance including, but not limited to: Braille; adaptive equipment; volunteer interpreters and escorts; and classroom assistance. Advance arrangements must be made for use of these services.
Identification Cards At the start of each summer component students will receive student identification cards (Shocker Cards) from the program/ university. Returning students will be expected to bring their cards with them when they return Parent Student Handbook
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to the program. Any returning student who does not bring his/her Shocker Card with him/her will be responsible for the $10 replacement fee.
Security The safety of students is of the utmost importance to the Center Staff. Many of UBMS policies are in place with security in mind. UBMS staff is primarily responsible for making sure students are safe. Main residence hall entrances are locked 24 hours a day. In addition, the residence halls will be under the constant surveillance of a Student Patrol Officer (SPO), from the University Police Department, daily from 3:00pm to 7:00am the following day. Anyone not associated with the Center or the University Housing Department is not allowed on the Center’s residence hall floor.
Visitors The purpose of the UBMS Summer Session is to simulate a typical college environment, which will help prepare students for college life away from home. In order to accomplish this task, we kindly ask that parents or guardians notify the UBMS Main Office at least 24 hours in advance if they plan to visit their son or daughter. Additionally, visits by persons other than family members are not permitted. All visitors not approved by UBMS will be asked to leave. With the exception of the day of check-in and check-out no one will be allowed to enter a student’s room with the exception of staff and other
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same-gender program students. Visiting family members will be required to meet with their students in the residence hall office or student lounge. Please do not attempt to visit your student without 24hour-prior approval or notification. Should you choose to do so, you will be asked to leave. This is to protect both your child, as well as the other UBMS participants.
Off-Campus Passes Each student is awarded two (2) “off-campus passes� to use during their participation in the summer program. Each pass is good for two days. While it is our hope, and program design, for students to remain on campus for the duration of the summer program, we understand that other things may prohibit that. Students can use passes for home visits, participation in family activities, attendance at other camps and for other like purposes. Passes are used in a two-day format. They are for two separate occasions, and should not be used together. No student will be allowed more than the four days permitted by use of both passes. Questions regarding this policy should be forwarded to the Center. As with visitation, 24-hour prior notice of intended pass use is required and appreciated.
Automobiles Bridge students are the only students allowed to have vehicles on campus. Non-bridge
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students are not permitted to have vehicles, or ride in cars with anyone other than UBMS staff, administrators, or approved volunteers. UBMS can provide transportation for students to and from Wichita State University, and will provide safe transport for all programsponsored field trips and activities. Students are not to ride in any vehicle of someone not directly affiliated with the Center.
Residence Hall Rooms Each student will have at least one roommate assigned by the staff. Students will not be permitted to alter room assignments in any way. Assignments may be changed with the approval of the Director and Peer Mediation Board if circumstances warrant. Each room is furnished with two or three beds, desks, closets, and a sink. In addition, the occupants of one room will share a bathroom with suite mates who will occupy a room on the other side of the bathroom. Students are expected to keep their rooms and bathrooms clean at all times. Both impromptu and scheduled room inspections will be carried out throughout the summer session.
Personal Property The security of all personal items is the responsibility of the student. Students should, therefore, keep their rooms locked at all times—even at those times when a student leaves his or her room but remains on the floor. Students should not loan clothing, personal items or room keys to anyone. This will prevent any uninvited guests and the
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loss of personal property. All personal belongings should be labeled clearly with the student’s name. A list of things to bring is located on page 53. No valuables should be brought to UBMS; there will not be the means for securing these items. Wichita State University and UBMS will not be responsible for items lost or stolen during the residential program.
How Much is Too Much to Bring For those students being transported by the program, you are limited to two pieces of luggage and a carry-on bag. This is all the space our vans will permit. Stereos, televisions, video game equipment, computers, and refrigerators may be brought with the understanding that the equipment will be confiscated until the end of the session without question. If a staff member has any problems with noise or any other rule infringements. The UBMS staff and the Peer Mediation Board will make the determination on the noise level and not the individual students involved. While there are many items that students are encouraged to bring in order to make their surroundings as “homey� as possible, there are also things that should be avoided. Due to local fire codes and the limits of the wiring system there are restrictions on the kind of appliances that are allowed in the halls. All appliances should be Underwriters Laboratories (UL) approved. This
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approval is denoted by a UL on the cord and the appliance. This approval is also necessary for all extension cords or power strips. Other items that are prohibited include: hot plates, firearms and weapons, flammable items, pets, and incense or candles. No exposed heating elements, please.
Telephones The phone number for the UBMS residence hall office will be sent by mail prior to student arrival and will be shared at student orientation; it can be used to leave messages. Parents, when calling or expecting a call, please keep in mind your child’s busy schedule. The UBMS residence hall office will be open daily from 7:00 AM to 12:00 midnight, except during meals. You may call the main office of the UBMS Center at (800) 531-4984 or (316) 978-3316 from 8:00am to 5:00pm Monday-Friday until the number at the residence hall office phone is provided. Students with cell phones will be allowed to use them during the day. The Center has adopted a philosophy that empowers students to utilize their phones as educational tools. It is the expectation that these “pocket computers” be used to the largest degree to support the students’ educational pursuit. All phones will be collected each evening prior to lights out. Students should check their cellular phones in with the UBMS Residential staff upon their arrival. This “checkout” system will help ensure that phones are only used Parent Student Handbook
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during designated times. Students that fail to adhere to the “check-out” policy will have their phones confiscated, not to be returned. Students without the use of a cell phone will be allowed to use the office phone during free time. Long-distance calls cannot be made from this phone without the use of a calling card. Therefore, UBMS recommends equipping your child with a calling card. Students are NOT allowed to have a phone in their rooms or use cellular phones outside of program-designated times. In case of emergency the Director can be reached by cell phone (316) 648-3375, or her home phone (316) 6825208. Please be considerate of her family when using her home number. Cellular phones confiscated during the program that were not previously disclosed to the staff (checked-in) will be donated to the YWCA’s Women’s Crisis Center in the name of the student.
Dining Services UBMS students and residence hall staff will eat at the Shocker Hall Dining Hall cafeteria, which is located on the main campus of Wichita State University. Each student will receive three meals Monday through Friday. On Saturdays and Sundays, they will be provided brunch and dinner.
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Meal Reqs.
UBMS students are required to attend every meal and to check in with a designated food checker who will ensure that students select a healthy and well-balanced meal. Students are not permitted to remove food from the cafeteria and are expected to clean up after themselves. Students will not be permitted to enter the cafeteria without their UBMS student identification card. Students failing to follow the guidelines outlined may face disciplinary action.
Keys Each student will receive one individual key card to open his or her room and second outside door key card to the building. The cards must be returned to the residence hall staff at the time of checkout. The cost of replacing a lost or broken card is currently $25.00 and will be charged to the student.
FACILITIES Laundry
Washing and drying machines are available on the first Parent Student Handbook
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floor of each residence hall. The washing machine costs $1.25 and the dryer costs $1.00.
Tornadoes The tornado season for the Wichita area is mid-April through the end of July. In the event the Weather Bureau issues a tornado warning (meaning a tornado has been sighted), students must leave their rooms and move in a quiet and orderly manner to the first floor of the building using the stairs. UBMS staff will be on hand for assistance. The safest location during a tornado is the first floor of the building. In the event that it is not possible to make it to the first floor, students should go into the bathroom area of their room with all doors closed. Students that are in the cafeteria or other parts of the campus should follow the instructions of the staff member with them. Do not attempt to return to the halls. Stay away from windows and do not use elevators. As long as the siren is sounding, a tornado warning or sighting is in effect, and students and staff should remain in shelter. WSU’s main campus houses one of Sedgwick County Emergency Management's tornado sirens. During inclement weather, sirens will only sound in the event of a tornado warning. The siren is loud enough to be heard in any part of any building on campus and is tested each Monday at noon provided skies are clear. In addition, the ShockerAlert System will be activated when a tornado warning is issued for a WSU campus. In the event of a tornado warning, move to the lowest level Parent Student Handbook
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of the building and seek shelter immediately. Every building on campus has a designated tornado shelter area marked by red signs giving specific directions.
Medical Conditions All students who have special medical conditions are required to make the program staff aware of the medical condition prior to attendance. Each student is required to inform UBMS staff of all medications taken, how often it is to be taken, purpose, and how much of the medicine will be brought to the Program. It is important that UBMS Staff has this information to best assist each student. In some cases medication will be kept in the main office and administered by program staff. All occurrences are noted in the program medicine distribution log.
Accidents Students are NOT covered by accident insurance obtained by the program. However, in the event a minor illness occurs during regular business hours, students will be attended to at the Student Health Center at Ahlberg Hall on the WSU campus. In case of emergency illness or injury, students will be taken to Wesley Medical Center. UBMS will endeavor to keep parents or guardians abreast of any health concerns involving their son or daughter.
ACADEMICS & ACTIVITIES Weekly Schedule of Classes and Activities A full range of academic, co-curricular and cultural Parent Student Handbook
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activities has been scheduled for the academic, social, and overall development of the students. Each student will be required to take seven classes. One math course and two science classes are mandatory. All students are required to attend all classes and UBMS activities as scheduled.
Projects and Presentations Students will complete a culminating research project in one of their science classes that demonstrates both their interest and learning during the Summer Session. Students are encouraged to work on projects collaboratively. Science instructors act as a mentor to the groups. Forty-five (45) minutes at the end of each day is designated for project work as well as two hours on Monday afternoons. Research findings are formally presented during the UBMS Research Symposium, Friday, July 14, 2017. Projects will be published in the UBMS Research Journal and displayed on the UBMS website at www.webs.wichita.edu/ubms .
Books and Supplies Books and supplies needed for classes are provided. However, students with interests in specialty items will need to bring them. The students will have access to a limited number of IBM-compatible computers. Certain items provided to the student for use during the summer (i.e. calculators, CPS clickers, geometry kits, three-ring binders) are to be returned at the end of the Parent Student Handbook
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program. Students will be given an acknowledgement form to sign upon receipt of these items and will be financially responsible for the replacement value of said items should they not be returned at the end of the summer program.
Field Trips & Attire All students will have the opportunity to participate in academic and career focused field trips during the summer experience. Each student is expected to dress in khaki pants with a white polo shirt and leather, closedtoe shoes for these excursions. Fun-focused field trips will still feature comfort (casual) clothing. Each student will receive a TRIO Works tee shirt. This shirt is a uniform of sorts. Students can replace their shirt for $10 by placing an order with the UBMS office.
Professional Dress Day All students are required to dress in professional/business attire on Wednesdays. Professional attire for females includes: skirt, slacks, dress and heels or flats, hose and appropriate undergarments. Women are permitted to wear sandals if they also wear the proper hosiery. Professional attire for males includes: slacks (no denim jeans), dress shirt and tie, or suit. Students are asked to wear Business Casual Attire on Parent Student Handbook
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Friday mornings for Financial Literacy class. Casual constitutes:
Business
Khaki pants/skirt, neatly pressed, Pressed long-sleeved, buttoned solid shirt or unwrinkled polo/golf shirt Shoes/Belt: Wear a leather belt and leather shoes. Athletic shoes and flip-flops are inappropriate. Everything should be clean and well-pressed. Even the nicest khakis after 100 washings may not be your best choice for a reception.
Students not properly outfitted will be sent back to their rooms to re-dress. Anyone repeatedly violating this policy will be required to meet with the Director. Below you will note some dress policies from other entities. Five Point Capital, a San Diego-based equipmentleasing specialist, allows jeans with no rips or holes on Fridays for operations and support departments. No T-shirts, tank tops or exposed thong undergarments are allowed. The company asks that no body parts from the shoulders to the knees be seen, except for arms. The goal is to keep cleavage and belly views at a minimum.
At Texas A&M University, the interim president in May sent out a note to more than 10,000 faculty and staff establishing a new summer dress code in an effort to make employees comfortable while the school tries to reduce costs by keeping building thermostats Parent Student Handbook
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turned to 75 degrees. "Examples for men are golf or polo shirts and khaki pants, and capri pants and summer sweaters for women," the memo says. Fridays are designated school spirit days, when employees are encouraged to wear clothes with Texas A&M or department logos. 
The National Basketball Association has adopted an off-court dress code for players. It requires them to adhere to a business-casual dress policy that includes a long- or short-sleeved dress shirt and/or a sweater, dress slacks, khakis or dress jeans. Appropriate shoes and socks, including dress shoes, dress boots or other presentable shoes, but not including sneakers, sandals, flip-flops or work boots. Sunglasses are not allowed indoors, and NBA players cannot wear chains or medallions when on team or league business.
Religious Services UBMS respects students’ need/desire to attend religious services. Both Saturday and Sunday mornings have been blocked out as free time to accommodate this need. During this block of time, students can choose to attend one of a variety of places of worship located near the WSU campus. UBMS will provide transportation when possible.
Campus Recreation UBMS has a strong desire to have heart-healthy students. To that end, all UBMS non-bridge students are involved in Parent Student Handbook
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a morning exercise routine at the campus Heskett Center. Students will work out in small groups on Monday, Tuesday, Thursday and Friday. Staff members are encouraged to lead by example, but are not required to work out with students as a condition of their employment.
World Day Celebration The World Day celebration is a cultural activity, which will allow students to learn about different ethnic backgrounds, and gives students the opportunity to celebrate their distinct heritage. It will take place on Saturday, July 1st, on main campus, Wichita State University, Beggs Ballroom, 3rd floor of the Rhatigan Student Center. The program will take place from 7:00pm to 10:00pm. Parents and UBMS Alumni are invited to attend the event. Invitations will be mailed with a RSVP date in early June.
Bethel Summer Science Institute This year select UBMS participants will be attending the Bethel Summer Science Institute from June 4 to June 9.
4th of July Students will get a Fourth of July break that starts after 5:00 pm on Saturday, July 1st and will end at 5:00 pm on Tuesday, July 4th. Every student should be checked-in on July 4th between 3:00 PM-5:00 PM as normal activities will resume at 5:00pm on Tuesday, July 4th. UBMS cannot pay for students to return home. However, if parents would like to pick up their child and return him/her to the Parent Student Handbook
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campus during this period, they are welcome to do so. These students will surrender door keys when they checkout for the weekend; keys will be returned when they return. All students remaining on the campus will continue to be supervised by staff and participate in UBMS-planned activities. Any parent wishing to visit their student at UBMS may do so. Parents planning to pick up students for the weekend should complete the attached planning form and submit it to the UBMS office by May 19th.
Annual Awards Ceremony The Center will host the Annual Awards Ceremony to honor students on Wednesday, July 19, 2017 from 11:30am to 1:30pm, on main campus, Wichita State University, Beggs Ballroom, 3rd floor of the Rhatigan Student Center. Parents and staff members will recognize students for their academic achievements and leadership skills during this ceremony. Dress is semiformal, with long or short dresses for females, and suits with shirt and tie for males being most appropriate for this occasion. Invitations, with more details and lodging information will be mailed in early June. Parents/Guardians are encouraged to attend. UBMS will absorb the meal costs for one guest per student; extra tickets can be purchased in advance for $18.00 each. Students may arrange for guests by submitting the enclosed Banquet Reservation Form and purchasing additional tickets in advance. The absolute deadline for Parent Student Handbook
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notification of attendance is July 10.
Program Policies The UBMS Summer Session is a structured residential program. Students live and work in a community of others with similar goals, but often disparate backgrounds. Therefore, certain rules and regulations are necessary to ensure UBMS’—and the students’— success, and to warrant the TRUST placed in WSU and the Center. Some adjustments are naturally required in order to function in a group living environment. Consequently, policies have been developed, with the help of students for the protection of each participant’s safety, dignity, and academic fulfillment. These policies have been found to have the greatest success in providing a productive, mature, and rewarding experience for all. During the six weeks, students and staff bear a mutual responsibility that ensures the comfort and safety of all. Violations of these policies mean that the student and, by extension, the community suffers. The Center staff, particularly the residential staff, bears full responsibility for each student. As a result, the students will be accountable to the staff at all times for their whereabouts and behavior. The residential staff has the responsibility of monitoring, supervising, and tutoring students, along with the authority to discipline students if necessary. The UBMS discipline structure is a three-tiered system. The first tier is the confronting staff member (the Parent Student Handbook
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Tutor/Counselor or Teacher). Students are typically reprimanded on site without a jury of peers. The second level is the Peer Mediation Board. This type of infraction is more serious in nature and requires a community response. The third level is the discipline meeting with the Program Director. At any level, disciplinary action may include, but is not limited to, requiring students to write an essay, taking away certain privileges like free time or the weekly stipend, or program termination. Our disciplinary policy is intended to demonstrate to students how inappropriate behavior detracts from their community and to provide them with the opportunity to replace what they have taken. Students will not . . . …display behavior which is abusive or threatening to anyone, including physical, psychological and/or sexual harassment. …steal, abuse and/or deface WSU and/or UBMS property and facilities. …possess, distribute and/or use illegal drugs, alcohol, and/or any form of tobacco. …possess weapons, explosives, fireworks, and/or any other items that would put anyone at risk of injury and/or death. …be in areas that have been identified as “off limits”, such as buildings on campus where they do not have Parent Student Handbook
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class, residence hall floors other than UBMS’ and in the room of a member of the opposite gender. …tamper with fire safety equipment. …gossip or spread rumors about anyone. …engage in unauthorized Physical Displays of Affection (PDA). Unauthorized PDA includes the touching of any body parts below the shoulders and above the knees. Arms are exempt. Kissing is strictly prohibited and will not be tolerated by the students or the staff. …hold hands, or otherwise display authorized or unauthorized affection during structured program activities, (i.e. field trips, workshops, classes). ...flirt or fraternize with any staff member.
ADDITIONAL POLICIES & GUIDELINES Personal Hygiene & Attire 1. Students are required to shower, brush their teeth, and wear deodorant every day. 2. Students are required to wear clean, odor-free shoes and clothing. 3. Hats and sunglasses are to be worn outside only and not in any building. 4. Bandanas are not to be worn anyplace by anyone. 5. Students are to be fully dressed and presentable any time they leave their rooms. Sagging pants and revealing clothes are not acceptable. Parent Student Handbook
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6. Skirts and shorts are to be no higher than the length of the student’s fully extended arms, including fingertips. Both are at the discretion of staff. 7. No halter-tops or midriff shirts of any sort. Students wearing such attire will be asked to change. 8. Students will not be allowed to wear sleepwear outside their rooms. 9. Shoes must be worn at all times. 10. Students are required to wear appropriate undergarments at all times outside their residence hall rooms. 11. Music players are to be used only during free time and while being driven in program vehicles. Music players are not allowed during classes, lectures, study hall, field trip tours, and presentations or any other time when students are being addressed. 12. On Wednesdays, students must dress in professional attire; no denim, no tee shirts, no sports shoes, and no wrinkles. 13. Students will have their program-issued, student identification cards (Shocker Cards) visible at all times. UBMS issues a lanyard and ID holder for the card to be displayed.
Laundry Room 1. No sitting on the furniture or machines. 2. No “hanging out." 3. Plan! Plan! Plan! Students need to make sure that their laundry is complete before that night’s curfew.
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Lounge Areas 1. 2. 3. 4. 5. 6. 7.
No feet on the furniture. No sitting on tables or arms of chairs and sofas. Do not drag the furniture. No lying down on the furniture or on one another. No pillows or blankets. No turning off the lights. Noise, including the TV volume, must be kept at a minimum. 8. Bridge students are not permitted on the non-bridge floor, and likewise, non-bridge students are not permitted on the bridge floor.
Residence Hall Rooms 1. Students are to maintain a clean room and bathroom at all times. UBMS will provide cleaning supplies. 2. No full trash cans. 3. No open containers of food or beverages. 4. Residence hall room doors are to be kept shut and locked at all times when students are not in their rooms. 5. Windows are to remain shut at all times, and screens should not be removed. 6. UBMS will provide an iron and ironing board for student use. Absolutely no ironing on the floor or on room furniture. 7. No candles, incense, or any other burning items allowed.
Residence Hall Office 1. Students must knock and get permission before entering the office.
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2. The office and entryway are not to be used as a “hang out." 3. Students may use the office phone only in the case of a dire emergency. Otherwise, they must use the phone in the designated phone area.
Classes 1. Students will attend their classes on time. 2. Rain or shine, students are to walk cautiously and in groups of no less than five (5) to and from campus. 3. Students are to be prepared for their classes. Late and/or incomplete assignments will not be tolerated. 4. Students will be attentive and respectful of others. 5. Students will not yell across campus and they will keep their noise levels down at all times. 6. Students will not walk around campus before and/or after classes in areas that do not pertain to UBMS.
Elevators 1. Under normal conditions, the elevator is to be used at all times, not the stairs. 2. Holding the elevator is not permitted. 3. Do not overcrowd the elevator. 4. No noise, jumping or abusing the elevator. 5. Wait for people to unload before entering the elevator.
Cafeteria 1. Students must present their program identification badge at every meal. 2. Students must check with the meal checker before sitting down to eat.
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3. Students must attend and eat each and every meal, unless ill, in which case staff will bring a meal. 4. Students will clear their trays and clean their eating area.
Study Hall Study Hall has a twofold purpose. The first purpose is to provide students with a structured environment where they can focus on completion of daily assignments and receive one-on-one attention from teachers and tutors to increase comprehension of concepts covered in class. The second purpose is to learn study habits that will assist in successful completion of high school and college.
General guidelines covering Study Hall are as follows: Students are to be seated at their desks, reading or writing something that pertains to their classes. Students should bring their program-issued dry erase board and marker to all study hall sessions so that tutors may assist them with homework Music is not allowed. This includes the use of headphones and personal music devices. Noise and talking must be kept at a minimum. All necessary supplies and materials needed for a productive study session must be gathered before the beginning of Study Hall. Tutor/Counselors and Instructors will monitor the study area to help students in need of assistance.
Computer Policy A lot of money has been spent in order to provide computers and software to help students with their instruction and
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learning. To protect the machines and software, students must abide by the following regulations: 1. Using the computer is a privilege. Students must be respectful of the equipment. Students must not abuse or mistreat the machines, software, thumb drives, or manuals. 2. Students must show good behavior while using the computers, just as they would in any classroom environment. Students must behave and communicate in an appropriate manner. 3. Students will not do any of the following: a) Place food or drink at any workstation b) Act out around equipment that could be accidentally damaged c) Download any material (programs or program enhancements) from the Internet d) Search the Internet for any pornographic sites e) Copy material from a CD-ROM to the hard drive of the computer f) Install any software on the machines, including games g) Set up any instant messenger service h) Use the computer to express obscene language, harass, insult, or attack others i) Send or display offensive messages or pictures j) Violate copyright laws k) Create, view, distribute, or store libelous material (false statements about another person, organization, etc. that could harm their reputation) 4. Any CD-ROMs or jump drives used to store student work will be issued by the program. No outside storage media should be brought into the classrooms. 5. Computers, software programs, and Internet access are available to students for the sole purpose of education as Parent Student Handbook
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directed by their instructor or other UBMS staff.
Internet Use Policy The UBMS Program has actively pursued making advanced technology and increased access to learning opportunities available to our students and staff. With this learning tool, students and staff must understand and practice proper and ethical use.
Acceptable Use The purpose of the Internet is to facilitate communication in support of research and education by providing access to unique resources and an opportunity for collaborative work. Transmission of any material in violation of any United States or state regulation is prohibited. This includes, but is not limited to, copyrighted material, threatening or obscene material, or material protected by trade secret.
Privilege The use of the Internet is a privilege, not a right. Inappropriate use, including any violation of these conditions and rules, may result in cancellation of the privilege. The UBMS Staff determines appropriateness.
Monitoring UBMS reserves the right to review any material on user accounts and to monitor fileserver space in order for UBMS to make determinations on whether specific uses of the network are inappropriate. Parent Student Handbook
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Network Etiquette All users are expected to abide by the generally accepted rules of network etiquette. These include, but are not limited to the following: 1. Be polite. 2. Use appropriate language. Do not swear, use vulgarities or any other inappropriate language. Do not engage in activities, which are prohibited under state or federal law. 3. Refrain from revealing your personal address or phone numbers to students or colleagues.
Vandalism and Harassment 1. Vandalism is defined as any malicious attempt to harm, modify, and destroy data of another user, Internet, and other networks. Vandalism will result in immediate revocation of all Internet/computer access. 2. Harassment is defined as any activity specifically designed to annoy, tease, or otherwise distress another user, and is strictly prohibited.
Procedures for Use 1. Students must always get permission from their instructors before using the Internet or accessing any specific file or application. Follow written and oral classroom instructions.
2. Users shall not play games or use the computer resources for other non-academic activities, unless permission has been granted to do so.
3. Users may encounter material, which is controversial, and which users, parents, teachers, or UBMS administrators may consider inappropriate or offensive. However, on the Internet, it is impossible to control the content of data. It is
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the user’s responsibility not to initiate access. UBMS shall not be held liable for any decision to restrict or regulate access to Internet materials.
Code of Conduct As an Upward Bound Math Science student, it is expected that you will conduct yourself in a responsible manner on and off campus. The major emphasis of the summer program is academics. Therefore, rules and regulations have been developed to provide a stimulating learning environment. All students must comply with the following code of conduct.
1.
2.
3.
4.
RULE
REASON
Parental permission and administrative approval must be submitted in writing and granted prior to leaving campus. Students must attend all classes and scheduled study sessions (tardiness and skipping will not be tolerated.) All UBMS students have a 10:00pm floor curfew Sunday—Saturday. This indicates the time that you should be on your floor.
The UBMS Office needs an accurate count of students on and off campus.
All UBMS students must be in rooms by 10:15pm and in bed at 11:00pm.
Parent Student Handbook
Participation in UBMS requires attendance at all academic sessions. UBMS must account for all students at all times. The curfew supports the academic program. UBMS must account for all students at all times. Your safety and academic progress are our primary concern.
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UBMS must account for all students and guests at all times. Students are not permitted to have guests unless permitted by the Residence Hall Coordinator and by parents. Knowledge of your guests and their whereabouts is important.
5.
No visitors are allowed in the Residence Hall w/o prior approval of the Residence Hall Coordinator. Visits by members of the opposite gender are NOT permitted at any time.
6.
All visitors must sign in at the UBMS Residence Hall Office.
7.
All students must sign in/out upon entering/leaving the Residence Hall, except when attending a class or UBMS function.
Students’ whereabouts must be known at all times.
8.
Music or noise in excess is not tolerated.
Common courtesy.
9.
No “horseplay� is allowed, including but not limited to, running in buildings, wrestling, water fights, etc.
Safety of others and respect for university property.
10.
Inappropriate, disparaging language or racial epithets are not tolerated.
Common courtesy.
11.
Students must be checked off each meal.
12.
If students are ill and unable to attend class, or other scheduled activities, they will remain in their rooms for the duration of the day, except at mealtime if they are able to attend.
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UBMS requirement and to ensure healthy eating habits by students. If you are sick, bed rest is necessary for your recovery. If you are unable to attend classes you are unable to participate in cocurricular activities.
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13.
14.
15.
No sleeping in class or outside of the classroom in the halls in which classes are held (even during breaks). No food or beverages, except an ice cream or a piece of fruit, leaves the cafeteria. No water fights or water guns will be tolerated within the dormitory.
School is serious business. Take your classes seriously. The University Cafeteria policy. Students are guests. As such, they should respect the property of others. Common courtesy and safety of all passengers.
16.
Misconduct is not allowed on buses/vans. No loud music or horseplay.
17.
Loitering in the main lobby and Residence Hall office is not allowed.
18.
Possession or consumption of any controlled substance, alcohol, or tobacco is forbidden.
19.
Possession or use of any weapon is forbidden.
Unlawful.
20.
Burning of candles, incense, and any open flame is forbidden.
For your personal safety and the safety of others. Also University policy.
21.
Assault of a staff member (physical or verbal)
Respect for others and unlawful.
22.
Theft, destruction, defacing, or vandalizing of personal property of students, staff or University property is forbidden.
Respect for others and unlawful.
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The lobby and the office are busy places and students have their own common area. Unlawful
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23.
Students are not permitted to visit the floor or room of a member of the opposite gender at any time or for any reason.
Respect for others.
24.
Students are not permitted to fondle or kiss a member of the opposite or same gender. See PDA rule.
Romantic relationships are not permitted in UBMS.
25.
Fighting, instigating or arguing intentionally or knowingly causing bodily harm to any person is forbidden.
Respect for others and unlawful.
26.
Firecrackers, etc., of any type are not permitted in the Residence Hall.
For the personal safety of all others in the Residence Hall.
27 .
Internet rule: Students are forbidden to access inappropriate internet sites, as deemed by staff. Students must follow the rules and regulations described in the Library Resource Handbook.
UBMS Policy.
29.
UBMS students are not allowed in the Heskett Center without staff supervision.
For your personal safety and the safety of others.
30.
Students are active participants in the classroom. NO disruptive behavior, leaving classroom without permission, socializing, chewing gum, eating or using any digital musical device. Students are not permitted to drive, operate, ride or maintain any type of motorized vehicle, bicycle, skateboard or skates.
School is serious business. Take your education seriously.
28.
31.
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Common courtesy. Preservation of university materials and resources.
For your personal safety.
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32.
No body mutilation (body piercing) during the program.
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For your personal safety.
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Student Weekly Planner
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Remember… Goals & Dreams
More Stuff to Do
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Student Weekly Planner Week
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Remember… Goals & Dreams
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Student Weekly Planner
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Remember… Goals & Dreams
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Student Weekly Planner
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Remember… Goals & Dreams
More Stuff to Do
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Student Weekly Planner Week
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Remember… Goals & Dreams
More Stuff to Do
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Packing Checklist Personal Items
Bath Soap
Alarm Clock
Deodorant
Camera
Tooth Brush & Paste
Stationary & Stamps
Dental Floss
Sheets (Twin)
Clothes Hangers
Pillows Provided
Shampoo / Conditioner
Items of Comfort and Protection:
Jeans
Swim Suit
Shorts
T-shirts
Tennis Shoes
Sweats
Umbrella
Sandals
Backpack
Professional Attire for Career and Research Exploration and Awards Ceremony:
Dress Shoes
Shoe Polish
Dress Skirt
Jewelry
Slacks
Jacket
Hosiery / Dress Socks
Shirt & Tie
Items for participation on Campus visits or non-bridge educational field trips:
Khaki Pants / Skirt
White Polo Shirt
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TRIO Works Shirt (if owned) Class of 2017: Bring Your Graduation Cap & Gown for Photos Items for the World Day Celebration:
Traditional Ethnic Clothing
Cultural Artifacts and Display Items
Recipes
Music
Students being transported by the Program are limited to two pieces of luggage and one carry-on bag. Any extra items will need to be shipped to and from WSU by mail and at the expense of the student.
Wichita State University does not discriminate in its programs and activities on the basis of race, religion, color, national origin, gender, age, sexual orientation, marital status, and political affiliation, status as a veteran or disability. The following person has been designated to handle inquiries regarding nondiscrimination policies: Jane Link, Director, Office of Equal Employment Opportunity, Wichita State University, 1845 Fairmount, Wichita KS 67260-0205; telephone (316) 978-3186.
TRIO Upward Bound Math Science Center is funded by the Department of Education.
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