Quick reference guide: Profit and Loss - Financial ¾
Categorisation/Aggregation of Report
The remaining selectors relate to level of detail you wish to have contained in the report. A useful overview of how you can use the prompt screen to determine the level of aggregation you wish to see in your report is summarised below. This takes into account both Business Streams and Group Codes/Group Types.
¾ Business Streams The business stream selectors allow for the profit and loss information to be broken down by business stream. Individual business streams can be selected (for example BEVE, BSPEX etc), or B* can be used to select all business streams. N/A can be chosen if you do not wish the data to be broken down by business stream. Selecting 1 – as Total will group all selections together in one table, whilst Selecting 2 – as Section will provide a separate table for each selection. ¾ Group Codes/ Group Types The group code selectors allow you to obtain profit and loss information broken down by Group codes. The first Group code selector defaults to 2GD – Group Division, which allows the report to break down the profit and loss statement by Group Division. Provided they are set up and maintained in CODA, other group codes that can be used to break down the profit and loss statement include: ¾ ¾ ¾ ¾
2DV - Local Division 2TM - Team 2PM - Producer 2MK - Marketeer
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2GT – Group Product Type 2PT – Local Product Type 2SE – Sector/Topic
Once you have chosen which group code you wish to analyse with, the second selector allows you to choose individual codes within that group code range to analyse. However if you wish for the report to include all codes within the selected grouping, you should enter *. The final stage is to enter the grouping level at the next prompt. Selecting “1 – As Total” will group all individual group codes into one table. Selecting “2 – As Section” will provide a separate table for each group code within the selected grouping. In both cases, the last section of the report will be the Total Company result, reflecting the sum of all preceding sections. TIP: The accuracy of the breakdown by group code is dependent upon the relevant group codes being accurately established and maintained in CODA
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Exclusions
The exclusion selector provides and additional means of tailoring the report to your specific needs. It allows you to choose specific GL Account Codes or Departments to be excluded from the report. Related Reports • • •
PL12 Monthly Summary Report Statistics Report