Distance Learning Plan by Incarnate Word Academy

Distance Learning Plan for Instructional Continuity Fall 2020 (Revised on November 13, 2020)

TABLE OF CONTENTS DISTANCE LEARNING OVERVIEW....................................................................................................................................................... 2 INTRODUCTION ............................................................................................................................................................................... 3 PARTICIPATION................................................................................................................................................................................ 3 KEY TERMINOLOGY........................................................................................................................................................................ 4 WHAT YOU CAN EXPECT FROM ADMINISTRATORS......................................................................................................... 4 WHAT YOU CAN EXPECT FROM TECH................................................................................................................................... 5 GOOGLE MEET AND ZOOM ETIQUETTE................................................................................................................................ 5 STUDENT WORKLOAD............................................................................................................................................................... 5-6 SUGGESTED WORKLOADS PER WEEK ..................................................................................................................................... 6 ELEMENTARY LEVEL ..................................................................................................................................................... 6 MIDDLE LEVEL ................................................................................................................................................................ 6 HIGH SCHOOL LEVEL ................................................................................................................................................... 6 SPECIFICATIONS/REQUIREMENTS FOR USING GOOGLE CLASSROOM ..................................................................... 7 GET THE CLASSROOM APP ......................................................................................................................................... 7 SUPPORTED BROWSERS ............................................................................................................................................... 7 DO I NEED ANY OTHER APPS FOR MOBILE DEVICES? ..................................................................................... 7 STUDENT INFORMATION.............................................................................................................................................................................. 8 STUDENT ROLES AND RESPONSIBILITIES ............................................................................................................................. 9 PARENT INFORMATION ............................................................................................................................................................................... 10 PARENT ROLES AND RESPONSIBILITIES ............................................................................................................................... 11 ELEMENTARY LEVEL OVERVIEW ............................................................................................................................................................. 12 WHAT YOU CAN EXPECT FROM ADMINISTRATORS....................................................................................................... 13 WHAT YOU CAN EXPECT FROM TECH................................................................................................................................. 13 MANDATORY VS. OPTIONAL DISTANCE LEARNING ....................................................................................................... 13 MANDATORY DISTANCE LEARNING ..................................................................................................................................... 14 SAMPLE SCHEDULES FOR MANDATORY DISTANCE LEARNING ............................................................................ 14-17 OPTIONAL DISTANCE LEARNING ........................................................................................................................................... 18 MIDDLE LEVEL OVERVIEW ........................................................................................................................................................................ 19 MANDATORY VS. OPTIONAL DISTANCE LEARNING ....................................................................................................... 20 THE DIFFERENCE BETWEEN MANDATORY AND OPTIONAL DISTANCE LEARNING .................................... 20-21 SAMPLE SCHEDULES FOR MANDATORY DISTANCE LEARNING ................................................................................. 22 SYNCHRONOUS LEARNING SCHEDULE ............................................................................................................................... 23 HIGH SCHOOL LEVEL OVERVIEW ........................................................................................................................................................... 24 THE DIFFERENCE BETWEEN MANDATORY AND OPTIONAL DISTANCE LEARNING .......................................... 25 SAMPLE SCHEDULES FOR MANDATORY DISTANCE LEARNING ................................................................................. 26 SYNCHRONOUS LEARNING SCHEDULE ............................................................................................................................... 27 FACULTY AND STAFF OVERVIEW............................................................................................................................................................. 28 ANTICIPATED CHALLENGES IN SHIFTING ONLINE ......................................................................................................... 29 DISTANCE LEARNING TEACHING...................................................................................................................................... 30-31 TECHNOLOGY REQUIREMENTS FOR FACULTY.................................................................................................................. 32 SET UP GOOGLE MEET (REQUIRED) .................................................................................................................... 32 RECORD GOOGLE MEET (REQUIRED)................................................................................................................... 32 TEST DRIVE GOOGLE MEET IN DEPARTMENTS (REQUIRED) ...................................................................... 32 FACULTY EXPECTATIONS............................................................................................................................................................ 33 LESSON PLANS................................................................................................................................................................ 33 COMMUNICATION....................................................................................................................................................... 33 WORKLOAD..................................................................................................................................................................... 33 FACULTY AND STAFF ROLES AND RESPONSIBILITIES................................................................................................ 34-35 ATTENDANCE................................................................................................................................................................. 34 OFFICE HOURS............................................................................................................................................................... 34 ASSESSMENTS AND GRADING................................................................................................................................. 34 BEST PRACTICES FOR ONLINE TEACHING AND LEARNING......................................................................................... 36 EIGHT TIPS FOR RUNNING A SYNCHRONOUS CLASS .................................................................................................... 37 OPERATIONAL ADJUSTMENTS FOR CAMPUS CLOSURES AND ONLINE SCHOOL................................................ 44 WHAT YOU CAN EXPECT FROM ADMINISTRATORS....................................................................................................... 45 WHAT YOU CAN EXPECT FROM TECH.................................................................................................................................. 45 CONTINGENCY PLANS IF YOU'RE SICK AND CAN'T FACILITATE CLASS............................................................... 45 TUTORIAL QUICK LINKS....................................................................................................................................................... 46

DISTANCE LEARNING

INTRODUCTION TO DISTANCE LEARNING Incarnate Word Academy’s concern is always for the safety and well-being of all of our students and employees. As a school serving more than 500 families and employing more than 140 people, we have an obligation to ensure the continuity of education during periods of school closure. This Distance Learning Plan (DLP) outlines learning practices and strategies that IWA will use to continue teaching during extended school closure or student-selected DLP. As a caring, creative, and faithful community of educators, the IWA faculty will adapt teaching practices to support our students’ well-being, academic progress, and spiritual wholeness during times when distance learning is necessary. The following pages describe expectations for teachers, students and parents along with terminology, schedules, and best practices that will help provide everyone with a mutual understanding of their role for creating a successful and impactful learning environment during school closure. While educating through the DLP, the effective use of technology is essential. The IWA Help Desk will be available via email at helpdesk@iwacc.org to help teachers, parents and students. Please note that the tuition rate does not change during distance learning. To sustain IWA's quality education, we must continue to support our teachers and invest in innovative ways to deliver our curriculum to our students.

PARTICIPATION IN DISTANCE LEARNING The DLP will be activated for all students in the case of a full campus closure. When the campus is open for instruction, the DLP can be activated for: • Students whose parents choose DLP over campus instruction • Students who are quarantined at home due to personal illness or an ill family member Sick or quarantined children will be on DLP for the duration of their time away from campus and may conclude DLP as soon as they are cleared to return to school. Students whose parents select DLP must participate in DLP for at least two weeks before changing to on-campus learning. Changes based on personal preference between DLP and on-campus learning can only be made once a quarter. Changes between DLP and on-campus instruction must be scheduled and approved by the principal prior to the student returning or engaging in DL. Any student failing a subject must return to campus for the following quarter.

Distance Learning

KEY TERMINOLOGY FOR ONLINE LEARNING Though much of teaching and learning online is the same as in the shared physical classroom, there are a few key terms that will help you navigate the shift. Asynchronous: Class interactions happen via a Learning Management System (Google Classroom) without real-time interaction. Students engage in class materials and complete work at their own pace, typically within a given timeframe, often using G-Suite apps to drive peer-to-peer engagement. If youâ&#x20AC;&#x2122;re comfortable using Google Classroom, you are ready for asynchronous learning/teaching. Synchronous: Class interactions happen in real time. Students may virtually attend class together via video conference, livestream, or chat. We will use Google Meet and Zoom for synchronous meetings. Screencast: A digital video recording of your computer screen, usually including audio narration. Screencasts are a form of instructional video. Screencastify, Zoom, and Google Meet can be used for your screencast. Video Conference: A virtual meeting in which participants in different locations are able to communicate with each other with audio and video. The school will use Google Meet and Zoom for this function. Mandatory Distance Learning: Distance learning provided when all students are required to be off-campus. Optional Distance Learning: Distance learning provided any time the campus is open either for students who have selected DL or students who are quarantined at home.

WHAT YOU CAN EXPECT FROM ADMINISTRATORS School Administration will communicate to faculty and parents via email with updates, announcements, and a reminder that school is still in session.

Distance Learning

WHAT YOU CAN EXPECT FROM TECH In the event of a school closure, the tech department may still be working from campus. In the event of a campus-wide closure, they may be working remotely. The tech department will be monitoring email (helpdesk@iwacc.org) during normal school hours. Please include a phone number so that they can contact you quickly. All effort will be made to quickly contact you to resolve the issue. This may include remoting into your computer (with permission), sending you a screencast, calling you, emailing, or opening a Google Meet session.

GOOGLE MEET AND ZOOM ETIQUETTE • • • • • • • • • •

Students should appear on screen with their face in frame Be on time Position your camera properly Wear IWA apparel (any uniform top or spirit shirt) No eating during the meeting Have paper and pen ready to take notes If synchronous lesson, have classroom materials on hand as needed Host of meeting should be the last one to leave the meeting Attire and Grooming should support a distraction-free environment Cell phones should be turned off during synchronous learning (unless being used for the Google Meet or Zoom session)

WORKLOAD (OPTIONAL DISTANCE LEARNING) During Optional Distance Learning, the campus is open and teachers will be instructing students face to face and via Distance Learning at the same time. To facilitate this dual instruction, the requirements and schedule for Optional Distance Learning will be different than during Mandatory Distance Learning . Please see level-specific Optional Distance Learning guidelines on the following pages: Elementary Level - page 18 Middle Level - pages 20-21 High School Level - page 25

Distance Learning

WORKLOAD (MANDATORY DISTANCE LEARNING) The times below represent suggested workloads and are meant to serve as a general guide for expectations by subject during Mandatory Distance Learning instruction. Times will fluctuate from class to class and from week to week. During Distance Learning, students will participate in multiple forms of learning including synchronous, asynchronous, guided practice, reading, listening, and engaging with peers/teachers via Google Meet and/or Zoom. Students are required to turn in assignments and tests as required when we are on campus. Principals may choose to follow the Optional Distance Learning schedule during segments of Mandatory Distance Learning that are anticipated to be of short duration.

SUGGESTED WORKLOADS PER WEEK: Elementary Level (Traditional and Montessori) Early Childhood Pre-K: Approximately 2.5 hours Kindergarten–1st Grade* • English/Language Arts ~ 2.5 hours • Math ~ 2 hours • Science/Social Studies/Enrichment ~ 2 hours • Religion/Atrium ~1 hour 2nd–3rd Grade* • English/Language Arts ~ 3 hours • Math ~ 2.5 hours • Science/Social Studies/Enrichment ~ 2 hours • Religion/Atrium ~1 hour 4th–5th Grade* • English/Language Arts ~ 5 hours • Math ~ 3 hours • Science/Social Studies/Enrichment ~ 2 hours • Religion/Atrium ~1 hour

Distance Learning

*Additional Recommended • Spanish ~ 0.5 hours • Fine Arts ~ 0.5 hours • STEM ~ 0.5 hours • P.E. ~ 2.5 hours

Middle Level

6th–8th Grade • English/Language Arts ~ 4-5 hours • Math ~ 3-4 hours • Foreign Language ~2 hours • Religion ~ 2 hours • Science ~ 3 hours • Social Studies ~ 2-3 hours • Speech ~ 1 hour • Elective ~ 1 hour *Note: High School credit classes may require more time.

High School Level • • • • • • • •

English ~ 5-6 hours Math ~ 4 hours Foreign Language ~ 2 hours Religion ~ 2 hours Science ~ 2 hours Social Studies ~ 3 hours Electives ~ 1 hour AP classes may require more time

SPECIFICATIONS /REQUIREMENTS FOR USING GOOGLE CLASSROOM Google Classroom only requires an active internet connection. All the data is stored on your Google Drive and can be accessed using a web browser or the Classroom app

Get the Classroom app As a teacher or student, you can install the Classroom app on Android, Apple iPhone and iPad, or Chrome OS mobile devices (Chromebook). Once youâ&#x20AC;&#x2122;ve downloaded the Classroom app, sign in using G Suite/school email and get started. Note: No installation required if you are using a desktop or laptop. Open a browser window and sign in to Classroom. You can access Google Gmail, Drive, Docs, Sheets and Slides through the browser as well.

Supported Browsers You can access Google Classroom using a web browser, such as Chrome (recommended), Firefox, Internet Explorer, Edge, or Safari.

Do I need any other apps for mobile devices? To use all the features of the Classroom app, you need Google Gmail, Drive, Docs, Sheets, and Slides. If they arenâ&#x20AC;&#x2122;t already on your mobile device, you can get them from the Google Play Store (Android) or App Store (iOS). All of these features can be accessed with the same G Suite login.

Distance Learning

STUDENTS

STUDENT ROLES AND RESPONSIBILITIES The below information should serve as a guide for you at times that the Incarnate Word DLP is activated. We want you to be successful, but you must be willing to adapt to fluid situations and continue to thrive during adversity. This is a great opportunity that will prepare you for the many challenges that you will face following graduation, and your ability to pivot and be flexible in the face of uncertainty is one of the reasons we know you will succeed when you graduate from Incarnate Word Academy. Own the challenge. Own your education. Embrace it, and â&#x20AC;&#x153;Make it Yours.â&#x20AC;?

STUDENT ROLES & RESPONSIBILITIES - Refer to Page 7 for tech requirements related to Google Classroom. - Establish daily routines for engaging in the learning experience (example, 8:30 a.m. start time). - Identify a comfortable, quiet space in your location to learn effectively and successfully. Lighting and space for books, computer or iPad (if needed) and a comfortable chair contribute to an effective learning environment. - Regularly check your IWA email and Google Classroom for announcements and feedback from your teachers. - Complete assignments with integrity and academic honesty. - Be a good digital citizen and comply with the IWA Acceptable Use Policy. - Be diligent to meet timelines, commitments, and due dates. - Any student failing a subject must return to campus for the following quarter.

For questions about...

Contact

A course assignment, tasks or feedback

Corresponding teacher

A personal or social-emotional concern

Principal, Counselor, or Campus Minister

Issues related to academics

School Principal

A technology-related issue

helpdesk@iwacc.org

Students

PARENTS

PARENT ROLES AND RESPONSIBILITIES The information below should serve as a guide for you at times when the Incarnate Word DLP is activated. We understand the challenges that lie ahead for our parents, and we want to make it as easy on you as possible. Our teachers are well-prepared and excited to continue teaching each student in their virtual classes, but they will not be able to help with what are sometimes the most challenging aspects of education â&#x20AC;&#x201C; discipline and scheduling. We are asking for your help to keep your child in a routine, and we believe that your (and your childâ&#x20AC;&#x2122;s) Distance Learning experience will be vastly improved if students stay on a set schedule. We are always an email or phone call away. Please do not hesitate to reach out for help. You can call your school level office or email helpdesk@iwacc.org and we will do all we can to make your experience in distance learning as positive as possible.

PARENT/GUARDIAN ROLES & RESPONSIBILITIES - Establish routines and expectations. - Identify a space in your home for your child to work without distraction on their assigned work, where you can also occasionally monitor them, and encourage good digital citizenship practices when he/she works online. - Make sure that your student is checking his/her assignments on Google Classroom daily, and staying in communication with his/her teachers. - A daily check-in with your child about progress on learning experiences to see if they have questions or need support. - Establish times for reflection, mindfulness and relaxation practices. - Encourage physical activity and/or exercise.

For questions about...

Contact

A course assignment, tasks or feedback

Corresponding teacher

A personal or social-emotional concern

Principal, Counselor, or Campus Minister

Issues related to academics

School Principal

A technology-related issue

helpdesk@iwacc.org

Parents

ELEMENTARY LEVEL

WHAT YOU CAN EXPECT FROM ADMINISTRATORS School Administration will communicate to faculty and parents via email with updates, announcements, and a reminder that school is still in session.

WHAT YOU CAN EXPECT FROM TECH In the event of a school closure, the tech department may still be working from campus. In the event of a campus-wide closure, they will be working remotely. The tech department will be monitoring email (helpdesk@iwacc.org) during normal school hours. Please include a phone number so that they can contact you quickly. All effort will be made to quickly contact you to resolve the issue. This may include remoting into your computer (with permission), sending you a screencast, calling you, emailing, or opening a Google Meet session.

MANDATORY VS. OPTIONAL DISTANCE LEARNING For the purpose of this document, Mandatory Distance Learning refers to times when all students are required to be off campus. Optional Distance Learning refers to time periods in which students are learning from home (either by preferences or due to required quarantine) even when class has resumed in-person on campus.

Grades

During both Optional and Mandatory Distance Learning, grades will be updated weekly through Google Classroom/Parentâ&#x20AC;&#x2122;s Web.

Lesson Plans

During both Optional and Mandatory Distance Learning, teachers will post lessons and assignments on Google Classroom/Parentâ&#x20AC;&#x2122;s Web weekly.

Montessori Method Instruction

During both Optional and Mandatory Distance Learning, the Montessori students will be engaged in a more traditional approach to learning. Although the Montessori teachers will be involved with distance teaching, instruction will be modified to better fit with distance learning.

Elementary Level

MANDATORY DISTANCE LEARNING ELEMENTARY LEVEL Small Groups and Tutoring

During mandatory distance learning there will be several variations of the schedule (see pg. 14-16) for each grade level to accommodate smaller virtual class sizes. Language arts and math will have whole group lessons to introduce the concept and then will be broken down into sub-groups for more intimate practice time with the teacher. There will also be open tutoring sessions provided by teachers and instructional aides available throughout the day. Independent work time will be used to complete independent and asynchronous assignments.

MANDATORY DISTANCE LEARNING SAMPLE SCHEDULES ELEMENTARY LEVEL Mandatory Distance Learning for Elementary Level

During Mandatory Distance Learning, the elementary level will be divided into three groups: early childhood (K4-K5), lower elementary (1st-3rd) and upper elementary (4th-5th). See Pages 15-17 for sample schedules during Mandatory Distance Learning.

Elementary Level

MANDATORY DISTANCE LEARNING SAMPLE SCHEDULES Early Childhood K4/K5

The early childhood group will be taught by Mrs. Arnold, Sr. Elizabeth, Mrs. McCracken, Mrs. Trudi and Coach Lopez. Early childhood content areas will include fine motor skills, language arts, math, P.E., religion, science/social studies, and writing. Sample Schedule for K4/K5 during Mandatory Distance Learning

Monday

Tuesday

Wednesday

Thursday

8:45 a.m.9 :00 a.m.

Class Mtg.

9:00 a.m.9:45 a.m.

P.E.

L.A. Yellow A (E)

P.E.

L.A. Yellow A (E)

P.E. (asynchronous)

10:00 a.m.10:45 a.m

L.A.

Math

L.A.

Math

L.A.

Lunch

S.S. Yellow

Math Yellow A (E) Sci/STEAM

S.S. Yellow

Math Yellow A (E) Sci/STEAM

11:00 a.m.11:45 a.m. 11:45 a.m.12:30 p.m. 12:30 p.m1:00 p.m 1:00 p.m.1:30 p.m. 1:30 p.m.2:00 p.m 2:00 p.m.2:30 p.m. 2:30 p.m.3:00 p.m.

Elementary Level

Religion

Mass 8:00 a.m.9:00 a.m.

Friday

Religion

Class Mtg.

Religion (asynchronous)

MANDATORY DISTANCE LEARNING SAMPLE SCHEDULES Lower Elementary 1st-3rd Grades

The lower elementary group will be taught by Mrs. Boyce, Mrs. Benavides, Mrs. Mary Ellen Galvan, Mrs. Ledesma, Coach Lopez, Mrs. Rangel, Mrs. Rivera and Mrs. Smith. Lower elementary content areas will include language arts, math, P.E., religion, science/STEAM, and social studies. Sample Schedule for 1st-3rd Grade during Mandatory Distance Learning

Monday

Tuesday

Wednesday

Thursday

8:45 a.m.9 :00 a.m.

Class Mtg.

9:00 a.m.9:45 a.m.

L.A.

Math

L.A.

Math

L.A.

10:00 a.m.10:45 a.m

P.E.

L.A. Orange A (E)

P.E.

L.A. Orange A (E)

P.E. (asynchronous)

11:00 a.m.11:45 a.m. 11:45 a.m.12:30 p.m. 12:30 p.m1:00 p.m 1:00 p.m.1:30 p.m. 1:30 p.m.2:00 p.m 2:00 p.m.2:30 p.m. 2:30 p.m.3:00 p.m.

S.S.

Lunch

L.A. Orange B (E) Lunch

Lunch

L.A. Orange B (E) Lunch

Lunch

Sci/STEAM

Religion

Sci/STEAM

Religion

Math Orange A (E)

Math Orange B (E)

Math Orange A (E)

Elementary Level

Mass 8:00 a.m.9:00 a.m.

Friday Class Mtg.

Religion (asynchronous) Math Orange B (E)

MANDATORY DISTANCE LEARNING SAMPLE SCHEDULES Upper Elementary 4th-5th Grades

The upper elementary group will be taught by Mr. Boostrom, Mrs. James, Mrs. Mary Ellen Galvan, Coach Lopez, Ms. Patty Lichtenberger and Mrs. Perez. Upper elementary content areas will include language arts, math, P.E., religion, science/ STEAM, and social studies. Sample Schedule for 4th-5th Grade during Mandatory Distance Learning

Monday

Tuesday

Wednesday

Thursday

8:45 a.m.9 :00 a.m.

Class Mtg.

9:00 a.m.9:45 a.m.

L.A.

Math

L.A.

Math

L.A.

10:00 a.m.10:30 a.m

Religion

Sci/STEAM

Religion

Sci/STEAM

Religion (asynchronous)

Math Red A (E)

Math Red B (E)

Math Red A (E)

Math Red B (E)

Lunch

11:00 a.m.11:30 a.m. 11:45 a.m.12:30 p.m. 12:30 p.m1:00 p.m 1:00 p.m.1:30 p.m. 1:30 p.m.2:00 p.m 2:00 p.m.2:30 p.m. 2:30 p.m.3:00 p.m.

Elementary Level

Lunch

Mass 8:00 a.m.9:00 a.m.

Friday

L.A. Red A (E)

L.A. Red A (E) L.A. Red B (E)

P.E.

Class Mtg.

S.S.

L.A. Red B (E) P.E.

S.S.

P.E. (asynchronous)

OPTIONAL DISTANCE LEARNING ELEMENTARY LEVEL Students who are enrolled in Montessori classrooms will be placed in the same grade level in the traditional classroom for optional distance learning. Upon a Montessori student’s return to campus, they will then return to their originally assigned Montessori classroom. Students who choose distance learning will be provided a schedule indicating times to log in to participate in a live lesson from their grade level teacher. Attendance for live classes will be taken every day. Attendance expectations include having your camera on, being attentive, and participating in class. Please see “Google Meet and Zoom Etiquette” on page 4 of this document. Assignments and other important class information will be available in each student’s Google Classroom. Please contact a school-level administrator to discuss if your student is unable to attend a class or submit assignments by the due date. Students who do not have approval from the school to miss live classes will be marked absent. Students who choose distance learning can only change between DL and on-campus learning once per quarter. Quarantined students participating in DL, can change to on-campus learning as soon as they are medically cleared to return to campus.

Elementary Level

MIDDLE LEVEL

MANDATORY VS. OPTIONAL DISTANCE LEARNING For the purpose of this document, Mandatory Distance Learning refers to times when all students are required to be off campus. Optional Distance Learning follows the standard bell schedule and refers to time periods in which students are learning from home (either by student preference or due to required quarantine) even when class has resumed in-person on campus. Principals may choose to follow the Optional Distance Learning schedule during segments of Mandatory Distance Learning that are anticipated to be of short duration.

MANDATORY & OPTIONAL DISTANCE LEARNING FOR THE MIDDLE LEVEL MANDATORY DISTANCE LEARNING Lesson Plans

Lessons

Recorded Lessons

Posting Assignments Quarter Exams

Middle Level

OPTIONAL DISTANCE LEARNING

Teachers will post lessons and assignments on Google Classroom/Parentâ&#x20AC;&#x2122;s Web by Monday morning. Teachers will host synchronous or recorded lessons 2-3 times per week. Teachers will host at least one live meeting per week with classes. Synchronous lessons, timed quizzes, tests and Quarter tests will be assigned during your normal class period.

Teachers will host live (Google Meet or Zoom) meetings with all distance learning students each day. Teachers will record and upload lessons to their Google Classroom.

Students who are unable to participate in synchronous (live) Google Meet or Zoom lessons will be able to watch a recording of the lesson. Teachers will upload the lesson to their Google Classroom.

Teachers will record lessons during assigned class periods. Recordings will only be the daily lesson. Not everyday will have a recording. When the class is taking a quiz, test or doing a class activity there will be no recording.

Quizzes, tests, assignments and projects will be posted on Google Classroom/Parentâ&#x20AC;&#x2122;s Web. Exams will be conducted virtually. Precautions will be taken to ensure exam integrity and that students are upholding the Incarnate Word Academy honor code.

MANDATORY & OPTIONAL DISTANCE LEARNING FOR THE MIDDLE LEVEL CONT'D MANDATORY DISTANCE LEARNING Grades Office Hours

Attendance

Mass

Middle Level

OPTIONAL DISTANCE LEARNING

Grades will be updated weekly through Google Classroom/Parentâ&#x20AC;&#x2122;s Web Teachers will have tutoring/office hours assigned. This will be posted on Google Classroom.

Office hours will be determined by teachers and posted in their Google Classroom.

Attendance will be recorded on Wednesdays and Fridays. Teachers will base attendance on class meetings and assignments. Students must attend synchronous classes. If a student must be absent, the parent must contact the teacher or an administrator by e-mail as to the reason the student is absent. This may be counted on the student's attendance record.

Attendance will be taken during each class period. Students are expected to log in to each class on time every day.

Live-streamed Mass schedules will be posted on our Distance Learning Plan webpage.

Students will watch a live-streamed Mass on the same schedule as when they are participating in on-campus learning.

MANDATORY DISTANCE LEARNING SAMPLE SCHEDULES MIDDLE LEVEL

Period 1 8:00 a.m.8 :50 a.m.

Monday

Tuesday

Wednesday

Thursday

Friday

07 Science

Mass (during any "open" time)

07 Science

Faith Formation, Outreach, SEL

07 Literature

Tutoring, Office Hours, Writing Lab

07 TX History

Lunch

07 Pre Algebra

07 Literature

Period 2 8:54 a.m.9:44 a.m. Period 3 9:48 a.m.10:38 a.m

07 Wellness Boys

Period 4 10:42 a.m.11:32 a.m.

07 Language

07 Language 07 TX History

Period 5 11:36 a.m.12:26 a.m.

Lunch Period 6 1:04 p.m1:54 p.m Period 7 1:58 p.m.2:48 p.m. Period 8 2:52 p.m.3:42 p.m

3:46 - 4:16

Lunch

07 Pre Algebra

07 Religion 07 Art Tutoring / Office Hours

ML Faculty Meeting

07 Religion 07 Art

Tutoring / Office Tutoring / Office Tutoring / Office Hours Hours Hours

NOTE: MASS CAN BE CELEBRATED AT ANY TIME DURING THE DAY WHEN LIVE CLASSES ARE NOT IN SESSION. NOTE: OPEN TIME REFERS TO ASYNCHRONUS WORK AND INDEPENDENT STUDY TIME

Middle Level

MANDATORY DISTANCE LEARNING SYNCHRONOUS LEARNING SCHEDULE Middle Level Students will engage in Synchronous Learning in the following classes on the following days: Monday • Language • Math • Science • Spanish 6 / Wellness • Tutoring / Office Hours

Thursday • Science • Literature • Social Studies • Math • Tutoring / Office Hours

Tuesday • Science • Literature • Social Studies • Elective • Faculty / Staff Meeting

Friday • Faith Formation, Outreach, SEL • Social Studies • Religion • Elective • Tutoring / Office Hours

Wednesday (Mass) • Language • Math • Religion • Spanish 6 / Wellness 6-8 • Tutoring / Office Hours The teachers work very hard to conduct virtual class meetings for students. In the event a student enters or assists anyone in entering Google Meets or Zoom meetings without permission, he/she will receive punitive punishment. This will be treated as a violation of the Technology Policy.

Middle Level

HIGH SCHOOL LEVEL

MANDATORY & OPTIONAL DISTANCE LEARNING FOR HIGH SCHOOL LEVEL Optional Distance Learning follows the standard bell schedule.

MANDATORY DISTANCE LEARNING Lesson Plans

Lessons

Recorded Lessons

Posting Assignments Quarter Exams Grades Office Hours

Attendance

Mass

High School Level

OPTIONAL DISTANCE LEARNING

Teachers will post lessons and assignments on Google Classroom/Parent’s Web by Monday morning. Teachers will host synchronous or recorded lessons 2-3 times per week. Teachers will host at least one live meeting per week with classes. Synchronous lessons, timed quizzes, tests and Quarter tests will be assigned during your normal class period.

Teachers will host live (Google Meet or Zoom) meetings with all distance learning students each day. Teachers will record and upload lessons to their Google Classroom.

Students who are unable to participate in synchronous (live) Google Meet or Zoom lessons will be able to watch a recording of the lesson. Teachers will upload the lesson to their Google Classroom.

Quizzes, tests, assignments and projects will be posted on Google Classroom/Parent’s Web. Exams will be conducted virtually. Precautions will be taken to ensure exam integrity and that students are upholding the Incarnate Word Academy honor code. Grades will be updated weekly through Google Classroom/Parent’s Web Teachers will have tutoring/office hours assigned. This will be posted on Google Classroom.

Office hours will be determined by teachers and posted in their Google Classroom.

Attendance will be taken during each class period. Students are expected to log in to each class on time every day.

Live-streamed Mass schedules will be posted on our Distance Learning Plan webpage.

Students will watch a live-streamed Mass during their religion class each week.

MANDATORY DISTANCE LEARNING SAMPLE SCHEDULES HIGH SCHOOL LEVEL Monday Period 1 8:00 a.m.8 :50 a.m.

Tuesday

Eng 2 PAP

Wednesday Eng 2 PAP

Spanish 2PAP

Period 2 8:54 a.m.9:44 a.m.

Thursday

Friday Eng 2 PAP

Spanish 2PAP

Period 3 9:48 a.m.10:38 a.m

Alg 2PAP

Period 4 10:42 a.m.11:32 a.m.

Chem 1 PAP

Courts

Period 5 11:36 a.m.12:26 a.m.

Lunch Period 6 1:04 p.m1:54 p.m Period 7 1:58 p.m.2:48 p.m. Period 8 2:52 p.m.3:42 p.m

Lunch

Courts Lunch

Religion 2 WHist AP

Lunch Religion 2

WHist AP Athletics

Lunch

WHist AP Athletics

NOTE: TEACHERS MAY CHOOSE TO HOLD MORE SYNCHRONOUS LESSONS THROUGHOUT THE WEEK.

High School Level

MANDATORY DISTANCE LEARNING SYNCHRONOUS LEARNING SCHEDULE High School Level Students will engage in Synchronous Learning in the following classes on the following days: Monday • English • Math • Science • Social Studies

Thursday • Religion • Languages • Electives • Athletics

Tuesday • Religion • Languages • Electives • Athletics

Friday • English • Math • Science • Social Studies

Wednesday (Mass) • English • Math • Science • Social Studies NOTE: TEACHERS MAY CHOOSE TO HOLD MORE SYNCHRONOUS LESSONS THROUGHOUT THE WEEK.

The teachers work very hard to conduct virtual class meetings for students. In the event a student enters or assists anyone in entering Google Meets or Zoom meetings without permission, he/she will receive punitive punishment. This will be treated as a violation of the Technology Policy.

High School Level

FACULTY AND STAFF

ANTICIPATED CHALLENGES IN SHIFTING ONLINE When traditionally on-ground schools move unexpectedly to fully online learning, there are some anticipated challenges. Fortunately, we aren’t the first school to think through this move. The questions below come from colleagues in our profession around the world who have generously offered their insights and experiences. We are especially grateful to the Regis School in Houston for sharing lessons learned. We have responded to each of these questions in our plan. Schedule. What’s the schedule? This is useful even if there aren’t any synchronous classes being held. It gives kids predictability. Attendance. How will you take attendance? What constitutes “present?" In order to receive credit for a class, a student must be in attendance 90% of the time. Community. How will you support kids’ needs to socialize and connect? Opportunities for peer-to-peer connection will be especially important. Clarity. For kids’ sake, clearly put all assignments in one place, explain objectives and expectations up front, and meter the workload. Administrators. Train administrators on how to walk the halls of a digital school and provide some measure of accountability and support for students and staff. Decide what the school will record and who will have access. Assessment. Have a game plan for assessments (Formative only? Allow summative? What happens to AP courses?). Screen time. Think creatively about what students are doing/working on so they aren’t glued to a screen for 8 hours each day. Set Expectations. Clarify expectations for students/families, including attendance, participation, work load, communication if absent, etc. Tech Check. Clarify expectations for home technology requirements. Verify that all of our families have WiFi and a home computer. Transition. What’s your transition back plan? Pastoral needs can be high.

Faculty and Staff

MANDATORY DISTANCE LEARNING TEACHING The school will be closed and all students will be learning remotely. Faculty and staff may also be working remotely, but could work from school unless there is a campus closure. This determination is made by the administration of the school. If the school is closed, but the campus is open, teachers might be able to collaborate in real-time at school. During Distance Learning, the way we teach fundamentally changes. You need to think about teaching in chunks. It is very hard to post work every day for all your classes. Instead, you want to make some decisions. Do you want to post everything for a week-long chunk? Do you want to post a 2-week unit? How are you going to scaffold the work for students? How often are you going to commit to do updates and post resources? Make sure to be available to “see” your students via Google Meet or Zoom multiple times per week. You will also use other tools to communicate with them (webpage, email, screencasts, individual Google Meet sessions) and may need to rethink how you lay out your class. Remember your students are not just taking your subject, but trying to keep up with all subjects. Doing this totally online will be different and take some practice. The shift may be particularly challenging for students with executive functioning learning differences. You will not be able to “read the room” to gauge their understanding, so you need to figure out ways to check-in on every student individually. It is super easy to fall behind virtually and hide in the back of the virtual "classroom". You’ll need to double-down on checking for understanding and touch points. Thorough Update in Google Classroom. With every step away from the physical classroom and into the virtual one, updates within Google Classroom need to be more comprehensive and detailed. You’ll need to give context for the weeks’ worth of work, including your objectives (in student-facing language), expectations for learning, a preview of the assignments, and where to find the resources, assignments, and assessments. Think: Lesson Planning 101. Start with the end in mind: what do my students need to know and how will I know they learned this? If you do one big post with everything in it, you will help students plan out their week. If the unit spans several weeks, you will still need weekly updates with assignment checkpoints to ensure they are progressing and not waiting until the very end.

Faculty and Staff

MANDATORY DISTANCE LEARNING TEACHING CONT'D Preload & Vary Your Resources. Preload all your resources and point to them in your weekly post. Consider the types of resources you expect students to access. It’s good practice to add PDFs of readings and to vary the type of media (ie: screencasts, TED talks, video tutorials, etc.) to make up for you not being in front of them. Assessments. Assessments with online students require careful planning. Traditional assessments can put remote students in a tricky position where a quick Google search makes cheating both easy and tempting. It’s our job to create a learning environment that sets students up for success rather than for a moral dilemma. This is a good time to consider other types of assessment. If a traditional test is out, how else can you evaluate what students understand? How else can you assess the development of a key skill? Project based learning, with multiple checkpoints along the way, is a great fit for remote learning. If assessments are postponed until students are back on campus, be sure to plan for review sessions so that students are not tested over material that was only taught remotely with a long period of time between the lesson and the assessment. Check-in points. Make sure you are checking in with students at least twice each week. You will want to do this before posting your attendance on Wednesday and Friday. Attending virtual classes, posting to discussion stream, email, submitting assignments, etc., all constitute check-ins. The point is that you want to know students are working and not falling behind. If they are not checking in, we want to catch them early. Consider creating a “water cooler” discussion question for students to post questions and write about issues they are having. You can call it “Questions, Concerns, Comments” as an example. An open forum like this will allow not just you, but classmates to respond as well. Flexibility. This is the time to adjust your curriculum to fit into a virtual school world. What is your comfort level? How will you use the synchronous and asynchronous tools? Make your plans, lay out your course, take a deep breath, and be flexible. If something doesn’t work, just like in your classroom teaching, adjust and go back or move on. Remember to reach out to your colleagues and tech team for support. We can do this... together.

Faculty and Staff

TECHNOLOGY REQUIREMENTS FOR FACULTY SET UP GOOGLE MEET (REQUIRED) or ZOOM (MIDDLE AND HS LEVELS ONLY) Classroom teachers and Administrators will have accounts allowing for participants and the ability to record your meeting. Recordings can only be made on a laptop or desktop (see below).

RECORD GOOGLE MEET (REQUIRED) or ZOOM (MIDDLE AND HS LEVELS ONLY) Recordings can only be made on a laptop or desktop. See page 19 for links to tutorials.

TEST DRIVE GOOGLE MEET IN DEPARTMENTS (REQUIRED)

Practice the five essential skills listed below with at least one other person in Google Meet. For tutorials on how to do each of these tasks, please refer to the Quick Links to Tutorials at the end of this guide.

Faculty and Staff

1. Joining a meeting 2. Scheduling a meeting 3. Sharing your screen 4. Troubleshooting audio 5. Setting chat/mute parameters for participants

FACULTY EXPECTATIONS LESSON PLANS 1. Teachers will post weekly lesson plans on FACTS (RenWeb) and Google Classroom. a. Include the learning objective for lessons. b. Include links to resources (Google Meet invitations, videos, notes, slide presentations, etc.). c. Include expectations for homework. 2. Use the scheduling feature within your Google Classroom to have your weekly lesson plans post at 7:00 a.m. on Monday morning. 3. Include expectations for assessments. 4. Include TEKS based lesson plans.

COMMUNICATION 1. Teachers should be available to students and/or parents throughout the day, from 7:30 a.m. to 3:30 p.m. 2. Teachers should check their email at least three times per day (7:30 a.m., 11:30 a.m., and 3:30 p.m.) 3. Communications sent to students and/or parents should include specific expectations for students rather than general overviews. 4. Instruct students to use email to ask questions about lessons and/or homework. 5. Be overly-clear; we donâ&#x20AC;&#x2122;t have the benefit of reading the room and clarifying on the fly.

WORKLOAD 1. Please reference Workload on page 5-6. 2. Weekly workload includes time that students spend reading/watching/listening, engaging with peers via G-Suite apps and docs, attending class virtually via Google Meet or Zoom, homework, and other learning tasks.

Faculty and Staff

FACULTY AND STAFF ROLES AND RESPONSIBILITIES Many stakeholders will contribute to the effective implementation of the Incarnate Word Academy Distance Learning Plan. The roles and responsibilities of school personnel are described below.

ATTENDANCE 1. During Mandatory Distance Learning, submit attendance in FACTS twice per week (Wednesday and Friday) by 3:00 p.m. 2. During Optional Distance Learning, submit attendance for every class each day. 3. Use code “PP” for students who are Present and Participating. 4. Use code “NP” for students who are Not Present and Participating. 5. Teachers are expected to establish overly-clear guidelines on what it means to be present in their class. Examples include, but are not limited to: a. Completing an online assignment b. Commenting in the stream section of a Google Classroom c. Answering a question in a Google Classroom discussion d. Participating in a Google Meet or Zoom session e. Participating in a Google Hangout Chat f. Responding to an email

OFFICE HOURS 1. Teachers should post an update on their Google Classroom explaining to students how you can be reached and/or how students or parents can schedule a time with you during the school day.

ASSESSMENTS AND GRADING 1. All online assignments will be due no later than 8:59 p.m. 2. Teachers should schedule assignments and emails to be delivered during school hours (7:30 a.m. – 3:30 p.m.)

Faculty and Staff

SCHOOL PERSONNEL ROLES & RESPONSIBILITIES Leadership Team

Administrative Team

Subject/Homeroom Teachers

Counselors Campus Ministry

Librarians

Create and distribute Incarnate Word Academy Distance Learning Plan (DLP) Establish clear channels of communications between faculty, staff, families, and students Support faculty and students/families shifting to a remote learning environment Help teachers to ensure high-quality learning experiences for all students Monitor and celebrate teaching and learning Support all teachers and teams in the implementation of IWA DLP Provide models and examples of outstanding remote learning units and lessons Recommend new methods and techniques for providing feedback to students Support teachers and teams as they design new methods to assess student learning Support teachers and teams in developing strategies to differentiate their instruction Collaborate with other members of your team or department to design remote learning experiences for your students Communicate frequently with your students and, as needed, with their parents Provide timely feedback to support your studentsâ&#x20AC;&#x2122; learning Communicate frequently with your Department Chair or Principal Serve as liaison for communication with students/families in crisis Maintain bank of social-emotional lessons Accessible during school hours to students, parents and faculty via email Collaborate with colleagues to find resources for high-quality remote learning experiences and research Regularly check in with subject and classroom teachers to identify ways to support their design of remote learning experiences Maintain and update online library site for obtaining resources Be available for teachers and students as needed for support

EL Auxiliary Teachers

Collaborate with classroom teachers on how to integrate STEM, art, Spanish, and physical education into classroom projects and experiences Staying mindful of the instruments or resources families may not have in their home, develop a bank of activities for students and share these with classroom teachers

Instructional Aides Instructional Coaches

Communicate regularly with classroom teachers and/or students to identify ways you can support students and contribute to IWA Distance Learning Plan

Help Desk

Faculty and Staff

Continually monitor the needs of teachers, students, and parents, and troubleshoot their challenges as needed. Be available remotely to provide on-demand tech support

BEST PRACTICES FOR ONLINE TEACHING & LEARNING The flow of online learning is unique. In any given week, we recommend each course accomplish three tasks: preview, prepare, and engage in learning.

Preview

Teacher Posts...

Using These Tools...

Online Update: • Overview of the lesson • Objectives & connections to prior lessons/learning • Quick attendance check (to ensure students are present and following along)

•

Prepare

Assignment: • Course readings (textbook, novel, packets), digital texts, podcasts, video content, recorded lecture, screencast lesson, etc

Create/Post Content: Upload audio, video, screencast, text, links to docs, images... Access existing curated content: Library of Congress, TED, NatGeo, PBS, Smithsonian, Bio.com, Discovery Education, History Channel, Khan Academy, Bozeman Science, CommonLit, NYTimes Learning, Newsela

Engage

Assignments: • Reflective writing, journaling, guided note-taking • Discussion boards, assignment submission, post/ share/ respond to audio, video, images, media • Writing, collaborating, peer editing Team docs • Virtual labs/simulations; home labs/observations • Remote synchronous class • Practice problems • Research, writing, projects • Online assessments (AP) • Quiz, formative assessment Summative assessment

Asynchronous Tools: • Google (docs, slides, forms/surveys, sheets) • Screencastify • Quizlet, Kahoot • Flipgrid • Checking for Understanding

Faculty and Staff

Renweb (Facts) & Google Classroom

Synchronous Tools: • Google Meet • Zoom

EIGHT TIPS FOR RUNNING A SYNCHRONOUS CLASS 1. Login ahead of students and greet them when they enter â&#x20AC;&#x153;class.â&#x20AC;? 2. We recommend allowing public chatting only. We do not recommend allowing students to chat privately. If available, use the private chat to nudge students who are not jumping in, ask everyone to respond to a question like you might in class to get a heat check of student understanding. 3. Once class begins, change your settings to mute students. 4. Remind students that the same tech rules apply to a virtual classroom as to the physical classroom. No taking or posting images/video of classmates and instructors to the web or to social media without permission. Students have the ability to screenshot and screencast. 5. Begin your instruction by sharing your screen and toggling over to your Google Classroom. Show the update that you posted for the class; this should have the outline of the work for the week. Walk students through the update, pointing out where the resources and assignments for that week are located. 6. Preview your objectives for the virtual class and any expectations you have of them during the call (notes, participation, response online after class, etc.). 7. Start your presentation, discussion, lesson, etc. 8. About five minutes before ending class, go back to your Google Classroom and remind students about the upcoming work for the week. This may seem overly-redundant. Just remember: this will be a monumental shift for students and they will need all the clarity and support they can get.

Faculty and Staff

OPERATIONAL ADJUSTMENTS FOR CAMPUS CLOSURES AND ONLINE SCHOOL Schedule—Schedules will vary by School Level. Attendance—Students will be expected to complete coursework as outlined in the new online schedule. During Mandatory Distance Learning, attendance will be submitted on Wednesday and Friday at 3:00 p.m., but it should assess a student’s engagement throughout the week. During Optional Distance Learning, attendance will be submitted for each class every day. Incarnate Word Academy will continue to enforce the "90% Rule" as adopted by the Texas Education Agency. This rule sates that students must attend school for 90% of the time it is in session in order to receive course credit for the year. Community—Even though campus may be closed, school is still in session. Through efforts of our faculty, staff and administration, students and families will have several daily touchpoints with IWA. These include weekly announcements and a prayer request board. Administrators—Administrators will be checking with the faculty and staff on a regular basis. The School Administration will communicate meeting schedules with faculty directly.

Faculty and Staff

WHAT YOU CAN EXPECT FROM ADMINISTRATORS School Administration will communicate to faculty and parents via email with updates, announcements, and a reminder that school is still in session.

CONTINGENCY PLANS IF YOUâ&#x20AC;&#x2122;RE SICK AND CANâ&#x20AC;&#x2122;T FACILITATE CLASS If you are unable to facilitate your class, please communicate with your School Principal. Please be sure to submit your sick leave in the faculty portal. If you require additional support, please contact our Business Office. Remember, we are all in this together. We are all going to have to step in to help our colleagues through this.

Faculty and Staff

TUTORIAL QUICK LINKS If the links below do not answer your questions, a great next step is to search for the software/program name + function + tutorial (such as “Google Meet record meeting tutorial”). And of course, you can email the tech team with questions at helpdesk@iwacc.org. FOR STUDENTS Google Classroom • Google Classroom Help • See Your Work for a Class • Turn in an Assignment • Troubleshooting for Students

FOR TEACHERS Google Classroom • Google Classroom Help • Create an Assignment • Set Up Grading • Email Your Students

Google Meet • Google Meet Training and Help • Start and Join Video Meetings • Record a Meeting • Google Meet Cheat Sheet

Google Meet • Google Meet Training and Help • Start and Join Video Meetings • Record a Meeting on Windows 10 • Record a Meeting on Mac • Meet Cheat Sheet

FOR PARENTS Google Classroom • Google Classroom Help • Parents Guide to Google Classroom Google Meet • Google Meet Training and Help • Start and Join Video Meetings • Record a Meeting • Meet Cheat Sheet

Faculty and Staff

Gmail and G Suite • Gmail Training and Help • G Suite Training and Help by Product • Google for Education Training • Google for Education Resources • Google Edu OnAir Webinars Zoom • Zoom Video Tutorials