THE NATIONAL CONFERENCE SYNChronicity 2019 FOR HIV, HCV, AND LGBT HEALTH
THE NATIONAL CONFERENCE
FOR HIV, HCV, STDs, AND LGBT HEALTH
SPONSORSHIP PROSPECTUS
APRIL 14-16, 2019 JW MARRIOTT, WASHINGTON, DC
Photos from SYNChronicity 2018: featuring Conference Welcome, Plenary and Track Sessions
SYNChronicity I The National Conference for HIV, HCV, STDs, and LGBT Health
SYNC 2019
SYNChronicity 2019
This SYNChronicity 2019 prospectus provides the following information: About SYNChronicity 2019
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SYNChronicity 2019 Comments
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Sponsorship Opportunities
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Exhibitor Opportunities
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Advertising Opportunities
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CME/CE Credits Available
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Registration and Hotel Information
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Additional Information
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SYNChronicity I The National Conference for HIV, HCV, STDs, and LGBT Health
SYNC 2019
SYNChronicity 2019
About SYNChronicity 2019 The 6th SYNChronicity conference (SYNC 2019), the National Conference for HIV, HCV, STDs, and LGBT Health will take place April 14-16, 2019 at the JW Marriott Hotel, in Washington, District of Columbia. HealthHIV, HealthHCV, and the National Coalition for LGBT Health will organize SYNC 2019.
SYNC 2019 Program
 PLENARY SESSIONS SYNC 2019 will feature FIVE PLENARY SESSIONS that will focus on current topics and trends in HIV, HCV, STD, and LGBT healthcare access, usage, and availability. Plenary sessions are designed to reach across conference themes and topics and have widespread interest to the more than 1200 anticipated conference attendees.
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SYNChronicity I The National Conference for HIV, HCV, STDs, and LGBT Health
SYNC 2019
SYNChronicity 2019
SYNC 2019 Program TRACKS SYNC 2019 will also include PROGRAM TRACKS (with three sessions per track). Potential Tracks include: 1. P reventive Health: addresses the integration of public health and primary care in delivering effective preventive services to SYNC public health practice with primary care services and advance positive health outcomes 2. M SM of Color Health: identifies strategies to increase the engagement and retention in care of MSM of color by examining how cultural competence impacts access to HIV, HCV, STD, and LGBT health services. 3. H CV Health: convenes clinicians, allied health providers, and advocates facilitating HVC cure therapy and examine opportunities and barriers to HCV. 4. B lack Women’s Health: addresses the barriers and opportunities to bolster programs and find new interventions to address pressing healthcare access faced by Black women in the U.S. 5. S TD Health: explores best practices and activities to bridge HIV, HCV, and STD prevention and treatment efforts including increased testing and awareness among at-risk populations. 7. L GBT Health: mobilizes consumers, advocates, and providers to identify gaps in services, opportunities for improvement, and cultural competency needs for LGBT individuals to optimize overall health. 7. G enerational Health: explores the challenges opportunities related to engagement with the healthcare system across one’s lifetime, especially vulnerable LGBT populations and individuals aging with HIV. 8. S ystems Health: helps non-profit organizations working in HIV, HCV, STDs, and LGBT health achieve compliance with federal grants, think strategically about future opportunities, and identify program needs in the current healthcare environment. 9. C linical Health: helps HIV, HCV, and LGBT medical providers and clinicians navigate changes in the healthcare system and understand how culturally competent care can facilitate wellbeing among their patients. 5
Target Audiences SYNChronicity affords attendees a distinct opportunity to build relationships with a diverse range of medical providers, health care workers, government officials, faith and community-based organizations, advocates, healthcare consumers and others addressing HIV, HCV, STDs, and LGBT health across North America and around the world. Over 1,200 attendees are expected to participate in the conference, which will feature sessions designed to help participants “SYNC” systems, data, programs, models, interventions, and policies. Together they create targeted solutions within a dynamic healthcare environment. Free continuing education credits are available to conference attendees who qualify.
SYNC Series Webinars Throughout the year and in advance of the conference, HealthHIV, HealthHCV, and the National Coalition for LGBT Health will facilitate the SYNC Webinar series on topics of interest to attendees. On average, 600-1200 participants will SYNC on a broad range od topics and engage wach other with new content which is also available on the SYNC App. SYNC webinar topics include: PrEP access, Behavioral Health and Men Who Have Sex with Men of Color, Gender Expansive Youth, Long-term Survivors, HCV and Opioids; How to SYNC with Board Leadership.
SYNChronicity I The National Conference for HIV, HCV, STDs, and LGBT Health
SYNC 2019
SYNChronicity 2019
SYNC 2018 Comments SYNChronicity 2018 was evaluated very highly by participants. Advocates, administrators, program managers, clinicians, and consumers representing 39 states, the District of Columbia, Puerto Rico, and Canada from a wide array of professional and community settings attended the conference and provided feedback following the three-day event.
“Amazing conference
with a lot of information packed into too few days. Please add another day. Great speakers and staff.
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“Great Conference Overall!”
“SYNC 2018 was a
great conference, although the rooms were not large enough for meeting. You have outgrown the space.
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“Overall SYNChronicity was an
excellent conference that was well-orchestrated and provided good information and resources concerning PrEP, HIV, HCV, and their impact on LGBT and women’s health.
“I enjoyed and appreciate
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all conference topics. Many met me at my doorstep, many informed me to learn more and do better to serve those in need of HIV, LGBT and black community issues.
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SYNChronicity I The National Conference for HIV, HCV, STDs, and LGBT Health
SYNC 2019
SYNChronicity 2019
SYNC 2018 Partners AIDS Alliance for Women, Infants, Children, Youth and Families Cascade AIDS Project Coalition on Positive Health Empowerment DC Department of Health Healthy Meeting Pledge Hepatitis C Mentor and Support Group, Inc. Let’s Kick ASS – AIDS Survivor Syndrome NAESM National Association of County and City Health Officials National Black Women’s HIV/AIDS Network National Coalition of STD Directors National Council for Behavioral Health National LGBTQ Task Force National Viral Hepatitis Roundtable NYC Health Department O’Neill Institute for National and Global Health Law Project Inform SAGE Advocacy and Services for LGBT Elders The LGBT Health Resource Center of Chase Brexton Health Care TransLatin@ Coalition Urban Coalition of HIV/AIDS Prevention Services These Partners and additional ones will be utilized in the planning of SYNC 2019 activities.
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SYNChronicity I The National Conference for HIV, HCV, STDs, and LGBT Health
SYNC 2019
SYNChronicity 2019
2019 Sponsorship Opportunities SYNC 2019 Sponsors have a unique opportunity to engage our diverse audience through: • SYNC 2019 App: for the past two years, the SYNC Conference and Web Series App, available free of charge on Apple iTunes and Google Play has connected SYNC participants with each other and provides new content throughout the year. Sponsors have the opportunity to send push notifications to conference participants before, during, and after the conference. • SYNC Webinar Series: Throughout the year, sponsors will be able to reach attendees before, during, and after the conference through the SYNC Webinar series. Sponsors will be highlighted at the start and end of each webinar, and their logo(s) prominently displayed throughout the webinar. Webinars garner between 600-1000 participants, which are recorded according to Section 508 compliance standards, and disseminated through the agency’s e-newsletter, social media networks, and website. • Branding on HealthHIV’s Websites: Sponsors will have the option of placing hyperlinked logos for their organization and/or featured programs on HealthHIV’s websites, including HealthHIV.org, HelathHCV. org, HealthLGBT.org and PozitivelyHealthy.org. These websites collectively receive 100,000 unique page views each quarter. • Branding via SYNC Promotions: Sponsors will be featured in SYNC e-newsletters and social media posts before during and after the conference. Each message will reach nearly 30,000 people. • Branding Opportunities in Online and Electronic Promotions: Sponsor logos and advertisements will be featured in the SYNC 2019 collateral, which will be published in print and online. These include SYNC advertisements, program book, signage, and conference/session welcome screens. • Participation in the SYNC Exhibit Area: The exhibit area enables sponsors to engage directly with participants and provide them with one-on-one information about their organization’s program and services. • Conference Bag Inserts: Sponsors can further their reach by placing printed materials and promotional items in the SYNC 2019 conference bag. • Conference Registrations: Registrations include complementary breakfast and lunch both days of the conference. Sponsors may opt to gift one or more of their complementary registrations to the pool of registration scholarships set aside for emerging leaders.
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SYNChronicity I The National Conference for HIV, HCV, STDs, and LGBT Health
SYNC 2019
SYNChronicity 2019
Sponsorship Levels Sponsorship registration is available at http://tinyurl.com/SYNCSponsor. Levels are:
SYNCHRONIZER: $75,000
OPTIMIZER: $60,000
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One speaking session (welcome and introduction) opportunity at a plenary session
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Branded Sponsorship signage in prominent locations
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Co-Sponsorship of SYNCing Reception
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Branded Sponsorship signage in prominent locations
Prominent branded sponsorship placement on the SYNC app
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Prominent branded sponsorship placement on the SYNC app
Prominent branded sponsorship placement on all SYNC series webinars in 2018-2019
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Prominent branded sponsorship placement on all SYNC series webinars in 2018-2019
Prominent hyperlinked/branded sponsorship placement on all HealthHIV Websites including SYNC.org, HealthHIV.org, HealthHCV.org and HealthLGBT.org
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Prominent hyperlinked/branded sponsorship placement on all HealthHIV Websites including SYNC.org, HealthHIV.org, HealthHCV.org and HealthLGBT.org
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Prominent hyperlinked/branded sponsorship placement on all electronic conference promotions
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Prominent hyperlinked/branded sponsorship placement on all electronic conference promotions
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Prominent hyperlinked/branded sponsorship placement on all printed/electronic collateral
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Expanded exhibit area, two-times the regular exhibit space (2 tables)
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Prominent hyperlinked/branded sponsorship placement on all printed/electronic collateral
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Largest exhibit area, four-times the regular exhibit space (4 tables)
Access to the hospitality suite for the duration of the conference
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Access to the hospitality suite for the duration of the conference
Up to 4 push notifications sent out via the SYNC app (iPhone and Android)
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Up to 4 items in the conference bag
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Up to 5 push notifications sent out via the SYNC app (iPhone and Android)
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10 complementary registrations
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Up to 5 items in the conference bag
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12 complementary registrations
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SYNChronicity I The National Conference for HIV, HCV, STDs, and LGBT Health
SYNC 2019
SYNChronicity 2019
Sponsorship Levels
COLLABORATOR: $30,000
HARMONIZER: $15,000
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Branded Sponsorship signage in prominent locations
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Branded Sponsorship signage in prominent locations
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Prominent branded sponsorship placement on the SYNC app
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Prominent branded sponsorship placement on the SYNC app
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Prominent branded sponsorship placement on all SYNC series webinars in 2018-2019
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Prominent branded sponsorship placement on all SYNC series webinars in 2018-2019
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Prominent hyperlinked/branded sponsorship placement on all HealthHIV Websites including SYNC.org, HealthHIV.org, HealthHCV.org and HealthLGBT.org
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Prominent hyperlinked/branded sponsorship placement on all HealthHIV Websites including SYNC.org, HealthHIV.org, HealthHCV.org and HealthLGBT.org
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Prominent hyperlinked/branded sponsorship placement on all electronic conference promotions
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Prominent hyperlinked/branded sponsorship placement on all electronic conference promotions
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Prominent hyperlinked/branded sponsorship placement on all printed/electronic collateral
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Prominent hyperlinked/branded sponsorship placement on all printed/electronic collateral
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Expanded exhibit area, two-times the regular exhibit space (2 tables)
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Expanded exhibit area, two-times the regular exhibit space (2 tables)
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Access to the hospitality suite for the duration of the conference
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Access to the hospitality suite for the duration of the conference
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Up to 3 push notifications sent out via the SYNC app (iPhone and Android)
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Up to 2 push notifications sent out via the SYNC app (iPhone and Android)
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Up to 3 items in the conference bag
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Up to 2 items in the conference bag
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8 complementary registrations
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6 complementary registrations
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SYNChronicity I The National Conference for HIV, HCV, STDs, and LGBT Health
SYNC 2019
SYNChronicity 2019
Sponsorship Levels
CONNECTOR: $5,000 •
Branded Sponsorship signage in prominent locations
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Prominent branded sponsorship placement on the SYNC app
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Prominent branded sponsorship placement on all SYNC series webinars in 2018-2019
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Prominent hyperlinked/branded sponsorship placement on all HealthHIV Websites including SYNC.org, HealthHIV.org, HealthHCV.org and HealthLGBT.org
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Prominent hyperlinked/branded sponsorship placement on all electronic conference promotions
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Prominent hyperlinked/branded sponsorship placement on all printed/electronic collateral
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Feature exhibit area (1 table)
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Access to the hospitality suite for the duration of the conference
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Up to 1 push notifications sent out via the SYNC app (iPhone and Android)
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Up to 1 item in the conference bag
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2 complementary registrations
ADDITIONAL SPONSORSHIP PACKAGE OPTIONS WILL BE ADDED THROUGH OUR CONFERENCE REGISTRATION AND WEBSITE PORTALS.
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SYNChronicity I The National Conference for HIV, HCV, STDs, and LGBT Health
SYNC 2019
SYNChronicity 2019
Sponsorship Opportunities
SCHOLARSHIP SPONSORSHIP In keeping with the commitment to promote and advance HIV, HCV, STD, and LGBT health, HealthHIV would like to provide at least 50 registration-only scholarships to attend SYNC 2019. Eligible applicants include youth, consumers, transgender individuals, and community based organization staff Three major factors will be considered in awarding these scholarships: 1) the applicant’s commitment to HIV, HCV, STD and/or LGBT health; 2) leadership; and 3) demonstration od need. A scholarship sponsorship of $3,000 will support 10 registrations valued at $300 each. Conference registration includes two complementary breakfast plenaries, two lunch plenaries, and one reception. Scholarship recipients are responsible for their own travel and accommodation arrangements.
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SYNChronicity I The National Conference for HIV, HCV, STDs, and LGBT Health
SYNC 2019
SYNChronicity 2019
Exhibitor Opportunities We invited all government agencies, HIV-Service organizations, faith-based and community-based organizations, other allied groups and corporate and pharmaceutical companies to exhibit. Our approach to conference exhibition uses tabletops and places the exhibition spaces in major footpaths of the conference to encourage SYNChronization among exhibitors and conference attendees.
The exhibits will be tabletops, and include: • 1 8’ skirted table • 2 chairs • 1 table tent sign or identifier • 1 wastepaper basket • 2 complimentary registrations
The SYNC 2018 exhibit rates are: • $750 for corporate/pharmaceutical exhibitors • $300 for all other exhibitors
Exhibition Notes Exhibitors may opt to gift one or more of their complimentary registrations to the pool of scholarship registrations for emerging leaders. Exhibitors are permitted to use tabletop and wall displays, but exhibit booths and additional furniture are not allowed. Exhibitors must indicate their need for power, Internet access, audio/visual and/or computer equipment to the hotel property directly. Drayage services will not be provided by SYNC. Exhibitors are responsible for facilitating materials for their tabletops. Exhibitors are encouraged to participate in both plenary and track sessions. All exhibitors are required to cover their space during the SYNC Reception.
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SYNChronicity I The National Conference for HIV, HCV, STDs, and LGBT Health
SYNC 2019
SYNChronicity 2019
Advertising Opportunities Non-sponsoring organizations and businesses may purchase advertisement space by directly submitting an Advertiser Application/Contract and payment on or before February 28, 2019.
Rates: • Full Page Advertisement: $500 • 1/2 Page Advertisement: $275 • 1/4 Page Advertisement: $150
Ads must be pre-paid and require submission of print/camera-ready artwork. Submission must include: • High resolution (or at least 300 DPI) EPS, PNG, JPEG, or PDF files, preferably created with Adobe Creative Suite in CMYK (4:4 full color) • All support files (individual design elements, images, fonts, etc.)
Ad Specifications: • Color: CMYK (4:4 full color) • Bleeds: No Bleeds • 1 Page Trim Size: 8.375” x 10.75” (no bleed) • 1/2 Page Trim Size horizontal 7.125” x 4.875” (no bleed) • 1/2 Page Trim Size vertical 2.5” x 9.75” (no bleed) • 1/4 Page Trim Size Vertical only 3.5625” x 2.4375” (no bleed)
Please DO NOT SEND: Word, PowerPoint, GIF, BMP files using RGA* color profiles. SYNC 2019 cannot provide any assistance with ad preparation and reserves the right to adjust any submissions that do not comply with the provide specifications. Submission that fail to comply with these standards may not render properly and may appear distorted. To request an ad placement, please contact Scott Brawley at 202.507.4733 or scott@healthhiv.org
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SYNChronicity I The National Conference for HIV, HCV, STDs, and LGBT Health
SYNC 2019
SYNChronicity 2019
CME/CE Credits Available SYNChronicity 2019 is proud to offer free, complimentary continuing medical education (CME) hours for Physicians, Osteopathic Doctors; continuing education (CE) hours for Nurse Practitioners and Physicians Assistants; and CHES credits for allied health professionals. Credits for Social Workers likely will be provided. The Postgraduate Institute Medicine and HealthHIV will jointly provide CME/CE/CHES. SYNC 2019 is planned an implemented in accordance with the accreditation requirements and policies of the Accreditation Council for Continuing Medical Education (ACCME) through the joint providership of Postgraduate Institute for Medicine and HealthHIV. The Postgraduate Institute for Medicine is accredited by the ACCME to provide continuing medical education for physicians.
Hotel Information SYNC 2019 will take place at the JW Marriott in Washington, DC located at 1331 Pennsylvania Avenue, NW Washington, DC 20004. The conference has secured rooms at the discount rate of $235 per night (the prevailing government rate), for the nights of Sunday to Monday April 14-16, 2019. To reserve your room, please contact the hotel directly at 202.393.2000 and mention that you are part of “SYNC 2019.�
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SYNChronicity (SYNC 2019) is HealthHIV, HealthHCV, and the National Coalition for LGBT Health’s national conference addressing HIV, HCV, and STD disease prevention, care and treatment and includes topics on LGBT health. The conference is titled SYNChronicity because the approach is to SYNC various audiences with a wide variety of topics with the intended outcomes of advancing HIV, HCV, STD, and LGBT health. Additional SYNChronicity sponsorship opportunities will be provided following the conference via webinars and via an app with available resources to keep attendees synched through the year. For more information visit our website at www.HealthHIV.org.
SYNChronicity 2019
For additional information visit www.SYNC2019.org or Contact Scott Brawley, Director of Development at 202.507.4733 or scott@healthhiv.org.
We look forward to your participation in SYNC 2019.
@HealthHIV
2000 S St. NW
@HealthLGBT
Washington, DC 20009
www.Facebook.com/HealthHIV
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202.232.6749