EXHIBITOR manual
Dear Exhibitor,
As a host and organizer of the event EXPOVINIS BRAZIL 2010, the 14th International Wine Event, EXPONOR BRAZIL has prepared this Exhibitor Manual specifically for your guidance and in order to resolve any questions you may have regarding your participation. This manual should be read in its entirety by the Exhibitor and by the assembler so that they are aware of all procedures, dates and times required for their participation in our event. Compliance with the dates and times is fundamental to the success of the event and their participation and for this reason; we ask that you pay particular attention to them. Exponor Brazil has put into place a system allowing Exhibitors to contract all services necessary for them to take part in the event via the Internet portal www. exponor.com.br. With its easy to use mechanism, exhibitors can access information, make payments required and make additional requests. Filling in the FORMS is mandatory and it`s essential that the Exhibitor complies with the terms of the contract and provides the necessary information for us to give you the best service possible. Our commitment is to get you the best results possible, and our goal is that your business will reap (wonderful) benefits as a result of this event. This is why our entire team of professionals, our commitment and structure are put completely at your disposal. Good luck in your preparations!
Domingos Meirelles Diretor Geral Exponor Brasil
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EXHIBITOR manual
BASIC PROCEDURES FOR A WELL OPERATED EVENT ________________________ 05 ABOUT BRAZIL AND EXPONOR EXPOVINIS BRAZIL ___________________________ 06 ASSEMBLY SCHEDULE, CONDUCT AND REMOVAL ____________________________ 07 CAEX – EXHIBITOR HELP CENTER _________________________________________ 08
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GENERAL INFORMATION 1.1. Loading and unloading / Transport and delivery of materials and products __ 1.2. Skilled labor __________________________________________________ 1.3. Maintenance and cleaning of the stand _____________________________ 1.4. Use of Sound / Shows in the stands _______________________________ 1.5. Health and safety ______________________________________________ 1.6. Fire Extinguisher ______________________________________________ 1.7. Insurance ____________________________________________________ 1.8. First Aid _____________________________________________________ 1.9. Damage _____________________________________________________ 1.10. Child labor __________________________________________________ 1.11. Correspondence _____________________________________________ 1.12. Visas for foreigners ___________________________________________ 1.13. State taxes of São Paulo ______________________________________ 1.14. Dispatch of goods / Legal conditions / Entry and exit of materials _______ 1.15. Important Information/ Exhibitor Duties ____________________________ 1.16. Useful contacts ______________________________________________ 1.17. Event Location ______________________________________________
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RULES AND REGULATIONS 2.1. Insurance and liability to third parties ______________________________ 2.2. Area / Assembly of stands _______________________________________ 2.3. Payment of participation costs ___________________________________ 2.4. Promotion of third parties _______________________________________ 2.5. Stand location ________________________________________________ 2.6. Gifts / Merchandising / Photos ___________________________________ 2.7. General _____________________________________________________ 2.8. Penalties ____________________________________________________ 2.9. Public relations offi ce __________________________________________ 2.10. Photo ______________________________________________________ 2.11. Artists / political authorities / Personalities / Other ____________________
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SERVICES INFRASTRUCTURE 3.1. Services and general information _________________________________ 3.2. Facilities ____________________________________________________ 3.3. Electric power supply __________________________________________ 3.4. Hydraulic installations __________________________________________
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ADDITIONAL SERVICES 4.1. Accessories for the stand _______________________________________ 4.2. Optical Pens _________________________________________________ 4.3. Security _____________________________________________________ 4.4. Cleaning ____________________________________________________ 4.5. Landscaping _________________________________________________ 4.6. Accommodation / Airfares _______________________________________ 4.7. Telephone / Internet ____________________________________________ 4.8. Receptionists / Bartender / Waiter / Maid ___________________________ 4.9. Parking _____________________________________________________
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BADGES AND INVITATIONS 5.1. Badges for exhibitors __________________________________________ 5.2. Badge for the assembly company _________________________________ 5.3. Badges for contracted companies _________________________________ 5.4. Professional printed invitations ___________________________________ 5.5. VIP Professional guests - online __________________________________ 5.6. VIP Consumer Invitations - printed ________________________________
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INFORMATION FOR THE ASSEMBLER
6.1. Area ________________________________________________________ 6.2. Basic assembly _______________________________________________ 6.3. Free area and project approval ___________________________________ 6.4. Technical specifi cations of the pavilion _____________________________
EXHIBITOR CHECK LIST __________________________________________ 28 ASSEMBLER CHECK LIST _________________________________________ 29
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EXHIBITOR manual
BASIC PROCEDURES FOR OPERATION OF A GOOD EVENT
OBS.: These additional items of equipment/accessories may not be available in the pavilion, where they have not been requested before the deadline. • Exhibitors who opt for the free area must submit their plan for their stand beforehand, where it will be assessed by the Event Organizer for approval, monitor the registration process of their suppliers and make sure that everyone is given badges. OBS.: Exhibitors are responsible for their suppliers regarding the standards and regulations established by the Event Organizer. • Amplifi ed sound is strictly prohibited in an open environment. Failure to observe this point may result in receiving a fi ne or the Exhibitor`s stand being banned by the Event Organizer. • We believe that it is the Exhibitors goal at this event to attend their customers / visitors. Therefore, we ask all exhibitors to keep their teams properly identifi ed and prepared for the entire duration of the event. • Any contracted service provider must be properly identifi ed by their credentials, and properly instructed as to their behavior and functions. All professionals who work on the stand should do so in accordance with labor laws.
• There are steps/rules for your participation that are stated in the contract with specifi c dates. These should be followed carefully. Exhibitors and their assemblers can access all information through the site available on our website www.exponor.com.br opting for the specifi c event in which they are participating via the link: I AM AN EXHIBITOR. All forms must be completed and at the end, the Exhibitor can make all the agreed payments as well as that of any additional requests. OBS.: In the event of noncompliance with the daes, the Event will reserve the right to forbid the Exhibitor/assemblers access to the assembly, who are not in good standing with respect to the transmission of information, compulsory payments and additional requests.
NOTE
• Exhibitors who opt for the Basic Assembly Model should check that you have all items that you require, and if applicable, shall request additional equipment/accessories.
NOTE: We encourage exhibitors to make sure the capacity of its service providers and assemblers, visiting their offi ce, checking their stocks and contractors or outsourced companies, as there are companies that are not able to provide the service you are expecting and constantly cause problems.
OBS.: The Labor Department does not allow work on events without work documents, so the Exhibitor must always hire reputable businesses that can prove that they have the relevant working paperwork. • Any technical demonstration will be permitted provided that it is developed strictly within the leased area, noting the following limitations: any type of tasting, giveaways, samples and brochures should be limited to the interior of the stand. The organizers of the event can stop them if at any time they disrupt the normal fl ow of visitors throughout the event.
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EXHIBITOR manual
ABOUT EXPONOR BRASIL AND EXPOVINIS BRASIL
EXPONOR BRAZIL FAIRS AND EVENTS is a Brazilian company which organizes trade shows and events, founded in 1999. In recent years it has been responsible for organizing more than 40 fairs as well as other more varied events, from the cultural to the corporate.
PERFORMANCE / ORGANIZATION
EXPONOR BRAZIL belongs to one of the most well known associations in Portugal, The Portugal Business Association - Chamber of Commerce and Industry founded in 1849 and is a member of the UFI - The Global Association of the Exhibition Industry.
EXPONOR BRASIL FEIRAS E EVENTOS LTDA Rua Dr. Plinio Barreto, 285 – 2º floor – Bela Vista ZipCode: 01313.020 – São Paulo / SP Ph.: (+55 11) 3141-9444 Fax: (+55 11) 3141-9445 E-mail: operacional@exponor.com.br Site: www.exponor.com.br
EXPONOR BRAZIL is also responsible for administration and marketing of one of the most modern spaces for fairs, exhibitions, conferences, lectures, plays, among other events in Sao Paulo, The Fe Comercio Events Center, located in the new headquarters of the São Paulo State Federation of Trade. Member of UBRAFE, ABEOC, SINDIPROM.
DATES AND TIMES
April 26
13h - 21h | Trade Visitor
April 27
13h - 21h | Trade Visitor 18h - 21h | End Consumer
April 28
EXPOVINIS BRAZIL is the largest and most important wine event in Latin America and in three days brings together the best of this fascinating universe. Essentially a trade show, EXPOVINIS BRAZIL is an event that is part of the international calendar of this industry, with all the major brands from all over the world to professionals, opinion leaders and consumers.
13h - 20h | Trade Visitor 18h - 20h | End Consumer LOCATION
VISITING PUBLIC One of the strengths of EXPOVINIS BRAZIL is it`s notorious and qualifi ed visitors that anxiously await news of each coming edition. These are the key professionals involved in the distribution chain and retail in Brazil and other countries as well as journalists, opinion makers and distinguished consumers.
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RED PAVILLION ADRESS Rua José Bernardo Pinto, 333 Vila Guilherme | 02055.000 | São Paulo/SP Ph.: 11 2224.5900
EXHIBITOR manual
CRONOGRAM OF ASSEMBLY, PERFORMANCE AND DISSASEMBLY
ASSEMBLY
23 / APRIL
25 / APRIL
24 / APRIL
8H - 22H
ON APRIL 28TH, ALL EXHIBITORS MUST REMOVE ALL PRODUCTS THAT WERE ON DISPLAY ON YOUR STAND IN ORDER FOR IT TO BE DISMANTLED.
8H - 22H
8H - 22H
THE ASSEMBLERS MAY START THEIR WORK FROM 11pm BUT THEY MUST WAIT UNTIL 7am FOR THE MATERIALS TO BE REMOVED (WHEN THE TRUCKS ARE ALLOWED TO ENTER THE PAVILLION).
Exhibitors who fail to respect these deadlines made by the Event Organizer will be subject to penalties and fi nes.
PERFORMANCE
26 / APRIL
NOTE
13H - 21H TRADE VISITOR
27 / APRIL
13H - 21H TRADE VISITOR 18H - 21H END CONSUMER
28 / APRIL
All areas of stands are required to be cleaned up before April 29 at 3pm.
NOTE
NOTE
ALL assembly activity of the stands must be completed by 22h on April 26th. April 27th, between the hours of 8am to 12 will be reserved only for additional accessories and fi nal amendments.
We will not allow the access of children under the age of 18 years (even accompanied by their parents) during periods of assembly and disassembly.
13H - 20H TRADE VISITOR 18H - 20H END CONSUMER
Any type of maintenance or replacement of stock should becarried out between the hours of 8am and 12pm. During the event the Exhibitor will be allowed access to the stand from 8am.
REMOVAL
28 / APRIL FROM 21H
29 / APRIL TILL 15H
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EXHIBITOR manual
CAEX - Exhibitors Support Center
Once your membership has been completed through the commercial department of EXPONOR BRAZIL, our team will be at your disposal to guide you and answer any questions. 1) BEFORE THE EVENT: EXPONOR BRAZIL LTDA. Rua Dr. Plinio Barreto, 285 - 2nd fl oor ZipCode: 01313-020 - São Paulo / SP Ph: (+55 11) 3141-9444 Fax: (+55 11) 3141-9445 E-mail: operacional@exponor.com.br Site: www.exponor.com.br 2) DURING THE ASSEMBLY, DURATION AND REMOVAL: The CAEX – EXHIBITOR SUPPORT CENTER, located inside the pavilion will provide full support to exhibitors during the assembly and disassembly of the stands as well as throughout the event. THE HOURS OF OPERATION CAEX: Assembly: 8h - 18h Hours of Operation: 9h - 21h
NOTE
The Event Organizers will enable you to hire all the services you require, such as: cleaners, security, receptionists, bartenders, waitresses, optical pens etc., via our Internet portal.
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These services may not be available for the assembly and duration of the event.
EXHIBITOR manual
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GENERAL INFORMATION
1.1
LOADING AND UNLOADING / TRANSPORTATION AND DELIVERY MATERIALS / PRODUCTS
In order to LOAD and UNLOAD your materials, EXHIBITORS and ASSEMBLERS should use Gates 3 & 4 da Praça Cel. Marques Ribeiro. • It is prohibited to park trucks in areas adjacent to the main entrances. After the assembly and disassembly of the pavilion, all trucks must immediately leave the area; otherwise they will be removed from the site;
A. INSS SERVICE CONTRACTORS Receptionist, bartender, waitress, waiter, etc. Only hire companies who are legally bound to the Ministry of Labor. B. MINISTRY OF LABOUR Ref. Monitoring of the Ministry of Labor and employment of personnel. The Ministry of Labor, in order to regulate the differences in recruitment of personnel, has placed teams of inspectors on the premises of fairs for guidance and supervision. The hiring of receptionists, waiters, cleaners, assemblers and employees of service providers must comply with current labor legislations.
• Exhibitors are fully responsible for the loading and unloading of materials and equipment for their stands; • The Event Organizer recommends the use of a company/s specifi ed by the manual for the handling of materials and products inside the pavilion; • Access to the loading and unloading site will be under the direct responsibility of the Event Organizer; • Any means of transportation with a light load, to remain within the pavilion must be equipped with rubber wheels or equivalent; • As of April 27th, materials and equipment may only be moved into the exhibition hall up to 1 (one) hour before the event is open to the public.
1.2
SKILLED LABOR
Professionals who work on the stand must provide and keep the following documents with them at all times; • Employees of the exhibiting company: • •
econd copy of registration card for employees; S Time Card.
• Employees of companies providing service to others: • • •
ervice Contract; S Second copy of registration card or employee identifi cation card, containing full name, function, date of admission and PIS number, time card.
• Temporary work: The organizers ask that you pay particular attention not to accept any offers of skilled labor in the access and / or contracted by the pavilion. Do not try to receive any special treatment and notify the Event Organizer if there are any requests for extra pay from employees. If in doubt, please consult the Event Organizer, we can help you.
• • •
Contract signed with the company regarding temporary employment and registration of the same with the Ministry of Labor; List of workers employed in that condition; Time card.
• Self-Employed: •
Copy of registration of self-employment at the City Hall.
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EXHIBITOR manual
1.3
MAINTENANCE AND CLEANING OF THE STAND
Internal cleaning of stands is the responsibility of the exhibitor, and if needed, the Event Organizer will provide the hiring of this service. The maintenance of common areas of the pavilion will be held in the morning before the opening of the event and is the responsibility of cleaning staff employed by the organization. IN ORDER TO CONTRACT A CLEANING SERVICE, GO TO THE RELEVANT ITEM WITHIN OUR INTERNET PORTAL.
1.4
USE OF SOUND / SHOWS IN THE STANDS
Acceptable outside "ambient" sound will always be allowed, limited to 85 decibels and measured on the isle in front of the stand but must not in any way hinder the development of the work of neighboring stands. Failure to keep to the rules and regulations established above, subject the exhibitor to the following penalties, in order: 1st Notice 2nd Notice 3rd Notice 4th Notice
- Written warning by the Event Organizer - Power Cut 15 minutes - Power Cut 1 hour - Power Cut 24 hours Whenever there is a musical event on the stand, the exhibitor must give the copyright fees to the ECAD - Central Bureau of Collections and Distribution. Enquiries: Phone: (+55 11) 3287-6722 Fax: (+55 11) 3285-6790 E. Mail: ecadsp@ecad.org.br Site: www.ecad.org.br
1.5
HEALTH AND SAFETY
• Emergency exits must be kept clear throughout the event; • It is the responsibility of the exhibitor, assemblers 10
and other service providers that all employees (where required) use helmets and protective clothing required for their work, as well as gloves and boots during assembly and disassembly of stands; • It is prohibited for people wearing shorts, sandals, or bare-chested to enter the pavilion during assembly and disassembly of the event; • It is compulsory to use badges inside the pavilion at all times (including assembly and disassembly). It is essential, if requested, that everyone can provide an identity document with photo; • According to the Law No. 13,541, of 07 May 2009, it is prohibited within the state of São Paulo, in an environment of collective use, private or public; to consume cigarettes, or smoke any product, whether or not derived tobacco. • It is the responsibility of the exhibitor to ensure that all equipment is in accordance with local regulations, before being installed; • It is not permitted to have power cables around the emergency exits and corridors; • Although all the basic precautions are taken to ensure the safety and security of people and equipment as well as around the clock monitoring of the facilities, we can not assume any responsibility for any injury, loss or damage that may occur to your employees and / or equipment; • The Event Organizer advises special attention to be taken with all bags and belongings, which should not be left on the stand, especially at closing time and during the assembly and disassembly of the event; • In the case of any incident involving the loss of objects or belongings, immediately notify the security offi ce or CAEX – EXHIBITER SUPPORT CENTER, located inside the pavilion; • If you need more information on the safety of the event, please contact the Event Organizer.
1.6
FIRE EXTINGUISHER
It is prohibited to store products which may endanger the safety and well being of the event (toxic, fl ammable, explosive, etc.). As for technical standards ABNT: Dec. Est 46072/01, all exhibitors must maintain on their stand, a fi re extinguisher loaded with compatible products for those materials used on the stand, according to the specifi c technical standards, from the beginning of the assembly to the end of the disassembly.
EXHIBITOR manual
The PQS-type fi re extinguisher (dry chemical powder), with a minimum weight of 4 kg and / or CO2 (carbon dioxide) with a minimum weight of 6 kg, have the ability to protect/cover up to 25 meters. The choice to be used depends on the assembly material used for the stand, furniture and products displayed. The extinguisher should be easily accessible, properly positioned and fl agged. The organizers of the event will put into place a fire fighting team trained to inspect the stands and guide exhibitors according to the technical rules of the Fire Department of the State of Sao Paulo. It is mandatory to have fi re extinguishers on all stands, suffi cient and proportionate to the area and the materials used, identified and marked, complying with the technical standards of the fi re department. In accordance with the requirements of CONTRU for every 25 meters of space you require (1) fi re extinguisher, which can be CO2 (6kg) and / or dry chemical powder (4 kg) – depending on the materials used during the assembly.
TO RENT FIRE EXTINGUISHERS, GO TO THE RELEVANT ITEM ON OUR INTERNET PORTAL.
1.7
1.8
FIRST AID
There will be a mobile clinic located inside the pavilion, which will be open throughout the event, including during assembly and disassembly.
1.9
MATERIAL DAMAGE
The exhibitor is liable for compensating any damage made to the structure of the pavilion and / or damage to other exhibitors and visitors by a representative of your company, its agents or contractors. Therefore, to avoid any confusion, we advise you to check the conditions of the location of the stand before mounting it and after disassembly. • Every time you use carpet or other material on the floor, it should be fi xed with double sided tape from 3M ref.: 4880. It is forbidden to use glue directly on the ground to lay carpet or any other type of material. ALL CARPET TAPE MUST BE REMOVED at the end of the event; • Do not use on fl oors of cement, lime and sand, without the fl oor being properly protected;
INSURANCE
It is the responsibility of EXPONOR BRAZIL to provide general liability insurance, secured only by property damage and / or personal visits to the public IN THE DESIGNATED WALKING AREAS. The Event Organizer recommends that each exhibitor, in its sole discretion and in accordance with current legislation, make insurance coverage of their booths, products, goods and employees. This policy should also ensure coverage for any damage and / or personal injury to third parties during the periods of assembly and disassembly. BRAZIL EXPONOR is not liable for loss or damage to persons and / or products during the event, including theft, sabotage, public outbursts, failure of power outages or any other such claims. It is understood that it is the responsibility of the exhibitor or his/her agents, any accidents which are caused after the presence of their employees or any other person whom he/she has hired or allowed entry into the event.
• Do not drill holes into fl oors and walls (both internal and external) • Do not paint on walls, fl oors or ceiling (internal or external) • Any expenditure defrayed by the Organization of the event as a result of failure to comply with the rules mentioned above will be charged to the exhibitor.
1.10
CHILD LABOR The work of children is regulated. Exhibitors with minors working on their stand must obtain special authorization from the regional police work and the juvenile court of children and youth. More information: Regional Labor / SP Rua Martins Fontes, 109 - 3 º floor - Centro - SP Ph(+55 11) 3150-8152 / 8153 / 8154 Gal Av. Ataliba Leonel, 2764 - Santana - SP Ph (+55 11) 6973-2865 11
EXHIBITOR manual
Juizado da Infância e da Juventude / Lapa Aurelia Road, 650 - Vila Romana - SP Ph (+55 11) 3673-1577 Or the site www.tj.sp.gov.br
CORRESPONDENCE
If you need to mail to your booth during the event, send all correspondence to the following address: EXPO CENTER NORTE – RED PAVILION Attn: (name of company) - (name of event) Rua José Bernardo Pinto, 333 Vila Guilherme | 02055.000 | São Paulo / SP.
1.12
1.13
STATE TAXES OF SAO PAULO
All stands must pay the State Taxes of Sao Paulo, mandatory, as directed below; In accordance with laws 13.474 and 13.477 of 30/12/2002, the collection of the rates below necessary for the exhibitor`s participation in the event should be done by the Event Organizer, in this case EXPONOR BRAZIL. •
TFA Bulletin 90042 - *R$ 70,91 Referring to the display of brand / ad by stand - PAYMENT: REQUIRED FOR ALL EXHIBITORS.
•
TFA Code 97110th - *R$ 70,91 Regarding the distribution of gifts, promotional material and tasting - PAYMENT SHOULD BE MADE IF THERE ANY ONE OF THESE ACTIVITIES.
•
Code TFE 34932 - *R$ 85.08 Regarding the supervision of the establishment - PAYMENT REQUIRED BY ALL EXHIBITORS.
* PRICES SUBJECT TO CHANGE.
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Information: Finance Department of São Paulo Rua Pedro Américo, 32 / 20 floor Center • Sao Paulo • SP Ph: (+55 11) 3225-5568 website: www.prefeitura.sp.gov.br
1.14
VISA FOR FOREIGNERS
As specified in Brazilian legislation (law) all foreign exhibitors need to have a Business Work Visa. If you have any queries, consult the consulate or embassy of Brazil in the country of origin of the exhibitor / visitor.
NOTE
NOTE
1.11
GATHERING OF THE MUNICIPAL FEES MUST BE MADE THROUGH OUR INTERNET PORTAL.
DISPATCH OF GOODS / LEGAL CONDITIONS / ENTRY AND EXIT OF MATERIALS
The exhibitor must fi ll out the ratio of input and output of materials that will be sent by the Commercial Event Dept. In it, the exhibitor must list the quantity, description and number of (tax) invoices. This list is intended for furniture, electronics and decorative items, for example: tables, chairs, TVs, DVDs, computers, desks, etc.
It is extremely important that you make 2 (two) copies, one copy therefore, should be delivered to security with the entrance of the materials, at the Expo Center Norte where it will be conferred and checked. When the Exhibitor leaves, the Exhibitor along with security, check the list to make sure that the list and materials match. This service is non taxable and the materials are in no way the responsibility of the Event Organizer. It is extremely important that you make 2 (two) copies, one copy therefore, should be delivered to security with the entrance of the materials, at the Expo Center Norte where it will be conferred and checked. When the Exhibitor leaves, the Exhibitor along with security, check the list to make sure that the list and materials match. This service is non taxable and the materials are in no way the responsibility of the Event Organizer. MAILING OF NATIONAL PRODUCTS The invoice should be issued in the name of the Exhibitor himself, with his/her details. There should be the following observation included: GOODS ARE INTENDED FOR AN EVENT (full name of the event, time, name and address of the pavilion). Invoices should be completed according to the State of the sender.
EXHIBITOR manual
RETURNING OF GOODS For product returned to the company's exhibitor there shall be issued a memo, which reads: "RETURNING OF GOODS FOR THE EXHIBITION” (full name of the event, time, name and address of the pavilion).
NOTE
Remember that the goods that are not returned to the establishment of origin, such as those for tasting and gifts will be taxed. These should also be accompanied by a corresponding invoice, but with a different tax procedure.
OBS.: For goods coming from other states it is necessary to consult the laws of the State of origin. Although the matter is subject to agreements between states, there may be specifi c laws to follow. IPI: According to the Federal Decree 4.544/02 of 26/12/2002, the regulation of the IPI, products shipped directly to the exhibition to be displayed and similar promotions are exempt from the IPI.
Please consult your tax records to see if there is any recent change in legislation in your State. There may be changes, in view of the economic policy in force.
ADDRESS ON SHIPPING INVOICES Recipient Name: (name and address of the participant, IE, CNPJ). Rua José Bernardo Pinto, 333 | Vila Guilherme ZipCode: 02055.000 | São Paulo / SP. Expo Center Norte Pavilhão Vermelho (Red Pavilion) Any questions regarding the information presented may be clarifi ed through the tax dept. of the Secretary of State for the State of São Paulo, located at Al Barão de Limeira, 1138, Champs Elysees. Ph (+55 11) 3326-9276. A complete list with the tax codes for the tax service of the State of Sao Paulo can be found at www.pfe.fazenda.sp.gov.br OTHER INFORMATION ICMS: Regulation of goods from the State of Sao Paulo. Disclaimer: the shipment and returning of goods to the establishment of origin are exempt from GST. Legal basis: the ICMS Regulation, Decree 45,490 of 30/11/2000, especially the eighth article of the Regulation and Article 33 of Annex I. Destination of goods, state registration, corporate tax number (CNPJ) and address of the participant. Rua Bernardo Pinto, 333 | Vila Guilherme ZipCode: 02055.000 | São Paulo / SP. CFOP: 5914 for remittance and CFOP: 1914 to return to the establishment of origin. 13
EXHIBITOR manual
IMPORTANT INFORMATION / EXHIBITOR DUTIES
1.15
• All basic assembly of the equipment must be done by the offi cial assembler of the event; • It is a free choice of the exhibitor to choose the company responsible for the execution of the project, assembly and decoration of the stand;
NOTE
• It is the duty of the exhibitor to charge the assembler for conveying the design chosen for approval to the Event Organizer;
The project must be submitted via e-mail: projetos@exponor.com.br By March 15, 2010 at the latest.
• It is the duty of exhibitor to meet the deadlines for submission of information / deal with questions that come up during the completion of the form and submitting the forms available on our web portal; • The hiring of a specialized company to provide installation and removal services does not release the exhibitor from responsibility of the Event, the Expo Center Norte or the public bodies responsible for monitoring the event; • It is important to have contracts for services provided between the exhibitor and the assembly company so that all legal and labor laws are in agreement
1.16
OFFICIAL ASSEMBLER Propórtio Mounts and Promotion Ltda. Celestine Av Bourroul, 685 - Bairro do Limão Cep: 02710.001 - São Paulo / SP Tel: (+55 11) 3857-7763 Contact: Gilberto Vasconcelos / Adilson Sampaio E-mail: proportio@proportio.com.br Site: www.proportio.com.br OFFICIAL TRAVEL AGENT Season Event Travel Rua João Cachoeira, 571 cj. 15 – Itaim Bibi Cep: 04535-011 - São Paulo / SP Tel.: (+55 11) 3078-8446 Fax: (+55 11) 3079-1120 Contato: Ana Paula E-mail: season@season.tur.br Site: www.season.tur.br OFFICIAL TRANSPORTER FIORDE INTERNATIONAL LOGISTICS / INTERLOG LTDA. Rua Frei Caneca, 739 - 1º andar - Bela Vista Cep: 01307-001 - São Paulo / SP Tel.: (+55 11) 3218-8183 Fax: (+55 11) 3218-8199 Contato: Alexandre Bordini E-mail: abordini@fi orde.com.br Site: www.fi ordi.com.br / www.interlog.com.br
• It is the duty of the exhibitor check all scheduling prior to the placement of large machinery or vehicles in order not to disrupt the assembly of their stand, the neighboring stand and the event itself, as well as hiring a company capable of moving all equipment in the pavilion appropriately.
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NOTE
• Any decorative element, constructive, product or equipment must be strictly contained within the vertical projection of the area rented; • It is the responsibility of the exhibitor, subject to a fi ne, to assemble and disassemble their stand within the time specifi ed by the Event Organizer.
USEFUL CONTACTS
There is no obligation to use the services of companies listed or offi cial partners of EXPONOR BRAZIL. The Event Organizer only recommends these companies, but is not responsible for the hiring of them or the services they provide.
EXHIBITOR manual
1.17
EVENT LOCATION
Privileged Location:
Check out our various advantageous access points: • Beside the Tietê subway station. • Next to the Bus Terminal Tietê. • Direct access to major state highways and the interstate highway of Marginal Tiete. • 20 km from Guarulhos International Airport. • 16 km from Congonhas Airport. • Neighbour to the Campo do Marte, used for private planes and air taxis.
Expo Center Norte Rua José Bernardo Pinto, 333 Vila Guilherme CEP: 02055-000 São Paulo / SP Phone: (+55 11) 2224-5900 15
EXHIBITOR manual
RULES AND REGULATIONS
THESE FEES ARE TO BE PAID BY EXHIBITOR THROUGH OUR INTERNET PORTAL AND IT IS THE RESPONSIBILITY OF THE EXHIBITOR TO ARRANGE THIS WITH THE ASSEMBLERS.
The rules and regulations listed below were created for the protection and safety of exhibitors, with the goal that everyone can benefi t in the same way. The exhibitors and their staff must follow the explicit rules and regulations in this manual.
2.1
INSURANCE AND LIABILITY FOR THIRD PARTIES
• The Event Organizer and the offi cial assemblers do not take any responsibility for any material or physical damage resulting from fi re, water, etc. caused to the material on display. Loss, disappearance, damage or theft of any materials on display, including during the period of assembly and disassembly; • The exhibitor is responsible for insurance against all risks, including fi re, explosion, theft, accident, etc. during the transport of material, assembly, disassembly and the event itself; • The exhibitor will be responsible for any harm done to others while participating in the event, including damage to building structures, areas, facilities and individuals in the exhibit area.
2.2
AREA / ASSEMBLY OF STANDS
• Exhibitors who opt for their own assembly companies in the planning and construction of their stand must be able to guarantee the good reputation of the assemblers to the approval/satisfaction of the Event Organizer. THE RECOMMENDATION OF THE ASSEMBLY COMPANY MUST BE DONE THROUGH OUR INTERNET PORTAL. • Assemblers hired by exhibitors, will have to pay a rate equivalent to R$10.00 per m² of leased area, to cover the technical costs of cleaning during the assembly and disassembly of the event; 16
2
• Exhibitors should ask the Event Organizer for service badges that will allow access to the event for people who work in the assembly, disassembly and in the maintenance of the stand; TO REQUEST FOR BADGES FOR THE ASSEMBLERS, ACCESS THE ITEM IN OUR FORMS ON OUR INTERNET PORTAL.
2.3
PAYMENT OF PARTICIPATION COSTS
Exhibitors will have the right to occupy the space / stand only after full payment of the value of the lease of space and all fees related to their participation in the event.
2.4
PROMOTION OF THIRD PARTIES.
You are prohibited from any promotion of products or services from companies not attending the event, subject to a fi ne established by the Event Organizer.
2.5
STAND LOCATION
The location of the stand is the sole and exclusive right of the Event Organizer, which as far as possible will try to address the requests of all exhibitors;
EXHIBITOR manual
2.6
GIFTS / MERCHANDISING PHOTOS
The distribution of promotional gifts and merchandising items from the company itself is only permitted within the stand.
2.9
PUBLIC RELATIONS OFFICE
We ask exhibitors to inform the Event of their contacts at their public relations offi ce, so we can contact him/ her and develop a working partnership.
It is prohibited to fi lm or photograph any product displayed at the event without proper authorization from the exhibitor and / or the Event Organizer.
2.7
EVENT ORGANIZER
The Event Organizer has the right to settle all cases not covered in this manual, as well as making changes aimed at improving the functioning of the event. The organizers of the event can also make changes to times, places, dates or to other points in the interest of the event, where it considers appropriate, without any kind of compensation. If necessary, the Event Organizer can change the layout of the event, postpone it`s opening periods and stop its implementation. For any changes of any kind, signed contracts remain valid, with all the terms and conditions. The Event Organizer will not be liable for any damages suffered by exhibitors as a result of any disturbances or unrest caused by the infl ux of people, either via natural disturbance, congestion or collision of patrons which are perfectly possible in a public place. The organizers of the event will send forms, information and guidance to the exhibitor and reserves the right not to allow the participation of the exhibitor, and / or provide the services requested in the event of noncompliance with established rules and dates.
2.8
THE REGISTRATION OF YOUR PUBLIC RELATIONS OFFICE MUST BE DONE VIA OUR INTERNET PORTAL. Os profissionais terceirizados que prestarão serviços serão credenciados por nossa assessoria de imprensa e seus crachás estarão disponíveis na sala de assessoria de imprensa durante o evento.
2.10
Each exhibitor will be responsible for his or her own photography services for your stand IF THE EXHIBITOR HIRES PHOTOGRAPHY AND FILMING SERVICES, THE SUPPLIER MUST BE ACCREDITED THROUGH OUR INTERNET PORTAL THROUGH THE SPECIFIC ONLINE ITEM FORUMS.
2.11
ARTISTS / POLITICAL AUTHORITIES / PERSONALITIES / OTHER
The organizers of the event must be informed in advance of visits from artists, political authorities and personalities, in order to take the necessary security procedures at the event.
PENALTIES
THE PRESENCE OF ANY OF THE ABOVE SHOULD BE CONFIRMED VIA OUR INTERNET PORTAL.
NOTE
The Event Organizers do not expect to use any kind of sanction or penalty. If this should occur by virtue of not meeting standards set forth in this manual, the penalty can result in the closing of the stand, as well as a fi ne, which will vary depending on the seriousness of the action.
PHOTOS
If the stand will receive a celebrity/ personality likely to cause turmoil and further problems, the exhibitor will be liable for all problems caused as a result of the visitor and to prevent chaos and disorder should include the hiring of security. 17
EXHIBITOR manual
SERVICES INFRASTRUCTURE
3.1
SERVICES AND GENERAL INFORMATION
NOTE
During the assembly and disassembly, there will be an electrician on call. According to safety standards, only the Event is authorized to provide electrical connections to the stand. Exhibitors may, however, work with their own electrician for electrical installations within the perimeter of your stand. Any electrical service to be performed on the stand should be done by qualifi ed and experienced electricians only. You will be required to show documentary evidence of competence, such as a specifi c degree or equivalent qualifi cation in the necessary fi eld.
3.2
The general lighting of the pavilion is carried out by the Event Organizer.
INSTALLATIONS
• The following power supplies will be available for the participating Exhibitors: - 220V - single phase: 1 phase + neutral / 60 Hz - 380V - three phase: 60 Hz OBS.: In need of another kind of current (for ex. In case of use of any device 110V), you must use a transformer, which must be arranged by the exhibitor.
ALL EXHIBITORS MUST ENTER THE NECESSARY POWER SUPPLY AND VOLTAGE FOR HIS/ HER STAND VIA OUR INTERNET PORTAL. • The exhibitor must take responsibility for the earthing of the stand, using the existing earth wire at the point of input energy; 18
3
• For stands in a free area, it is the responsibility of the exhibitor to provide a framework for circuit breakers with circuit breakers or transformers of appropriate capacity for the load requested. If the table does not meet the technical specifi cations required, at the sole discretion of the Event Organizer, the stand`s electronic circuit will not be connected to the main system in the pavilion, until the fuse box has been replaced; • If you install a command center in the stand, the Event Organizer will receive a copy of the access key; • It is strictly forbidden to use any light switches and transformers whose high voltage may cause interference to electrical or electronic equipment on display on the other stands; • Exhibitors should be aware of the fact that all the stands and display units have to comply with the standards established by the offi cial electrical ABNT (Brazilian Association of Technical Standards) and Eletropaulo (NBR 5410). Failure to comply with these rules may result in their entire stand being banned. The Event Organizer holds the exhibitor fully responsible for any rectifi cation of electrical installations; • When ready to install, there should be an inspection carried out by the Event Organizer, who will allow the connection to the main power systems of the pavilion. The source of electrical power is switched off every night, 30 minutes after the conclusion of the event (5 minutes on the last day), for maintenance reasons. If the exhibitor requires an electrical supply at a later time, you should ask the Event Organizer, 12 hours in advance. • Any exhibitor who needs electricity for the removal of equipment after the closing ceremony on the last day needs to inform the Event Organizer 17 hours before on the previous day.
EXHIBITOR manual
ELECTRIC POWER SUPPLY
All exhibitors must respect the obligatory minimum power consumption set at 0.10 KVA's per m² of rented area. This is the minimum amount of energy needed to maintain the operation of the stand if there are no tools of exceptional power consumption. If there is insuffi cient power for the correct operation of your stand and equipment, the exhibitor must request additional power.
NOTE
• Free area Exhibitors who have contracted a free area should contact their assemblers and prospective suppliers of equipment such as lighting, coffee machines, plasma TVs etc. These suppliers can indicate the consumption of such equipment during the period of the event. The Event Organizer will provide an installation of electrical wiring in place close to your stand, however, is the responsibility of the assembler hired to assemble the stand and to ensure that internal systems and power points are working.
3.4
HYDRAULIC INSTALLATIONS
The pavilion has hydraulic points in various locations to meet the needs of all exhibitors.
NOTE
3.3
For installation point(s) in your hydraulic stand is necessary that it has raised fl oor, so that the pipeline can go to the relevant point.
REQUESTS FOR SINKS AND HYDRAULICS CAN BE MADE ON OUR WEBSITE PORTAL.
• Basic Assembly Model The minimum consumption requirement should support the needs of all the basic equipment, but where there are other electrical appliances on the stand, exhibitors must check the consumption of additional items and request more energy when needed. THE CALCULATIONS AND PAYMENTS WITH RESPECT TO THE USE OF MINIMUM ADDITIONAL ELECTRICITY ARE AVAILABLE ON OUR INTERNET PORTAL.
The company responsible for the installation shall inspect the stands to check the amount of KVA's used. If there is consumer surplus, the payments will be taken care of up until the last day of the event.
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EXHIBITOR manual
4
NOTE
ADDITIONAL SERVICES
4.1
The Event Organizer facilitates the hiring of all services through its official suppliers. These are companies able to meet the needs of your company and have all the legal requirements to perform their respective functions.
ACCESSORIES FOR THE STAND
REQUESTS FOR ACCESSORIES FOR YOUR STAND MAY BE DONE THROUGH OUR INTERNET PORTAL.
Accessories will only be supplied for those stands using the Basic Assembly Model.
4.2
OPTICAL PENS
By using the data collector, the exhibitor can gather all the information from the visitors who have passed by his/her stand.
NOTE
This is possible because each credential has a bar code that is supplied with the information given when they were given there credentials.
20
INTERAÇÃO is the offi cial supplier of this service. For recruitment, please contact via telephone (+55 11) 2678-7050 or e-mail: coletores@interacao.com.br
THE REQUEST FOR A DATA COLLECTOR ON YOUR STAND SHOULD BE DONE DIRECTLY VIA THE COMPANY IN CHARGE OF ISSUING THE CREDENTIALS FOR THE EVENT.
4.3
SECURITY
It is the responsibility of the Event Organizer to put into place a security service in common areas of the fair during assembly, disassembly and the duration of the event, but we will not be responsible for any problems related to thefts in the stands. It is the responsibility of the Security Company to look after products displayed at each stand. This responsibility lies solely with the exhibitor.
The hiring of security guards during the assembly, disassembly and during the event, should be carried out exclusively with the Event Organizer. We do not permit other security companies.
HIRING OF SECURITY MAY BE MADE THROUGH OUR INTERNET PORTAL FOR ACCESSING THE ITEM FORMS.
EXHIBITOR
4.4
CLEANING
It is the responsibility of the Event Organizer to clean the common areas of the pavilion, basically understood as access corridors; however, is not the responsibility of the Event Organizer to clean the inner area of the stands. If the exhibitor needs help with this, you can choose the services below; 1. Basic It consists of the total cleaning of the stand before the opening of the event, as well as regular trash during the performance and attendance of events if necessary. 2. Complete Hiring of a professional uniform and cleaning equipment during the entire period of the event.
TO HIRE CLEANING SERVICES FOR YOUR STAND, GO TO OUR INTERNET PORTAL.
4.5
LANDSCAPING
A Organização do Evento disponibiliza a contratação de vasos e plantas para decoração de seu stand. The Event Organizer provides a service for you to hire vases and plants for the decoration of your stand.
4.6
ACCOMODATION / AIRFARES
NOTE
manual
Through Season Event Travel, exhibitors will have access to special packages negotiated exclusively for our exhibitors.
PARA CONTATOS Season Event Travel Rua João Cachoeira, 571 cj. 15 – Itaim Bibi Cep: 04535-011 São Paulo / SP Tel.: (55 11) 3078-8446 Fax: (55 11) 3079-1120 E-mail: season@season.tur.br Site: www.season.tur.br Contato: Ana Paula
4.7
TELEFONE / INTERNET
To meet the communication needs of your company during the course of the 2010 Brazil Expovinis, TELEFONICA, responsible for enterprise telecommunications at Expo Center Norte, will provide a temporary rental of telephone and internet; The installation of telephone lines and other services should be requested directly by phone before 15th of March 2010, via the following number: Tel: 0800-127368 / fax: (+55 11) 2221-5512 e-mail: ecnorte@telefonica.com.br
4.8
RECEPTIONISTS / BARTENDER / WAITER / MAID
The Event Organizer provides the hiring of all services through its offi cial suppliers. These are companies able to meet the needs of your company and have all the legal requirements to perform their respective functions.
The Event Organizer recommends the company: Season Event Management, which offers several options for accommodation and airfares with special rates for exhibitors. Remember that during this event stays are very popular,so we recommend that your reservation is made well in advance.
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EXHIBITOR
NOTE
manual
After hiring, our offi cial supplier will contact you for the selection of the professionals who will work on your stand. The badges for these service providers will not be charged and will be provided directly by the offi cial supplier.
THE CONTRACTING SERVICES FOR RECEPTIONIST, BARMEN, WAITERS AND CLEANERS ARE AVAILABLE VIA OUR INTERNET PORTAL.
4.9
PARKING
Parking is the responsibility of the Expo Center Norte, in partnership with PATROPI - PARKING. Table of parking prices: FAMILY CAR (visitors)
TRUCK <20 TON. (2hs tolerance)
TRUCK <20/40 TON. (4hs tolerance)
R$ 20,00 per day
R$ 50,00 per day
R$100,00 per day
Exhibitors wishing to purchase parking tickets for cars with 50% discount for the period of assembly and disassembly of the event must request them from the fi rst day of mounting, 24.04.2010, directly with the Company Patropi: R. José Bernardo Pinto, 300 - Gate 13 - Vila Guilherme - São Paulo - SP, Tel: (+55 11) 2909-4488 r. 445/448 with Marcia / Jackie. Only 2 people with credentials will be given a discount per stand. Exhibitors with credentials will have 1 hour for loading and unloading services at the gates of the Expo Center Norte, if they exceed this time; they will be charged R$20.00 even if the vehicle is registered. LOADING AND UNLOADING Trucks and other vehicles used during the assembly and disassembly do not have to pay to stay in the parking lot however, their time is limited: • Trucks - 2 hours - after R$50.00 • Carts - 4 hours - after R$100.00 • Utilities (Pick-up, van, Vans) - 1 hour – R$20.00 after
22
NB. Passenger vehicles are prohibited in the loading and unloading areas for vehicles and cargo inside the pavilions RED PAVILION (PAVILHÃO VERMELHO) Cel. Marques Ribeiro - Gate 4 Any additional questions: Tel: 11 2909-4488 R. 445 / 448, Marcia or Jackeline
EXHIBITOR manual
BADGES AND INVITITATIONS
5.1
REQUESTS FOR BADGES FOR COMPANIES TO BE ENTERED INTO THROUGH OUR INTERNET PORTAL FOR ACCESSING THE ITEM FORMS.
BADGES FOR EXHIBITORS
Your entire staff on your stand must be with proper credentials at all times in the Pavilion. They will not be allowed to circulate the pavilion, without the use of the exhibitor's badge in a visible place. Extra badges for exhibitors will cost R$20.00 each.
ALL REQUESTS FOR EXHIBITOR`S BADGES MUST BE DONE THROUGH OUR INTERNET PORTAL.
BADGES FOR ASSEMBLY COMPANY
If the exhibitor chooses a free area, you should request credentials for the entire staff of the company contracted assemblers. The issuing of credentials for the assembly company (other than the offi cial assembly company) is subject to the cost of R$10.00 per badge. ALL BADGE REQUESTS FOR THE ASSEMBLY COMPANY MUST BE DONE VIA OUR INTERNET PORTAL.
5.3
All credentials will be available on the fi rst day of assembly and may be withdrawn by the head of the company CAEX (EXHIBITOR SUPPORT CENTER).
5.4
This is an important tool, use it at your discretion to improve the performance of your company at our event, therefore, we suggest you send them sparingly and in a timely manner so your customers and prospects can appreciate it. As well as all the marketing communication, we will also distribute invitations to professionals in targeted major media outlets. Invitations will be distributed to exhibitors at no additional cost at all, at a rate of 100 units for each 12 meters purchased and will be forwarded to the exhibitors 1 month in advance (if the closing date of the contract is 45 days before the event date).
BADGES FOR CONTRACTED COMPANIES
All companies and / or individuals contracted to provide services (catering, concierge, cleaning, etc.) during the event must be properly accredited and these credentials should be requested by the Exhibitor. The issuing of credentials to persons and / or companies hired from the list of offi cial suppliers, is subject to the cost of $ 30.00 per badge.
PROFESSIONAL PRINTED INVITATIONS
This invite ensures unrestricted access to the sector in question, and they must identify themselves and present a business card to confi rm their activity, carrying the presentation of the invitation does not exempt the confi rmation of their professional activities.
NOTE
5.2
5
For contracts signed on or after 20th March 2010, the Event will offer invitations at it`s own headquarters for the exhibitor to pick up, but shall not be liable in any way if they are not received. 23
EXHIBITOR manual
REQUESTS FOR PROFESSIONAL PRINTED INVITATIONS SHOULD BE DONE THROUGH OUR INTERNET PORTAL
5.5
VIP PROFESSIONAL GUEST ONLINE
The Event Organizer offers the exhibitor the opportunity to register their VIP PROFESSIONAL GUESTS to receive an e-mail to enroll for the event and have access to the facilities of a special guest. These customers will receive their credentials through the mail, and receive the catalogue of The Offi cial Event so they can fi nd your company.
NOTE
Your customer will receive a personalized e-mail through our system, which will tell you who has been invited by his/her company and will give him/her access to EXPOVINIS BRAZIL as a VIP PROFESSIONAL GUEST where they will be asked to register.
The credential that they will receive will not have the name of the company that invited them, so that a customer can be a VIP CUSTOMER of more than one company, but can only register once.
NOTE
THE REGISTRATION OF ALL VIP PROFESSIONAL GUESTS MUST BE DONE VIA OUR INTERNET PORTAL.
24
The organizers of the event will send VIP credentials to customers within the State of Sao Paulo 10 days before the event; we only accept accreditation by 15 March 2010. Customers from other states should print a receipt of their registration and present it at the VIP booth at the event.
5.6
VIP CONSUMER GUEST - PRINTED
This invite ensures unrestricted access to any person, without the need for any type of identifi cation. The visitor will have access to the event at any time regardless of the schedule. This invitation is available as an important networking tool and we ask to use it with discretion, in order to maintain the level of visitation qualifi ed at the event.
NOTE
The organizers of the event will allow exhibitors to request more PROFESSIONAL PRINTED INVITATIONS, if there is a need.
Invitations will be sent up to 1 month in advance (if the closing date of the contract is 45 days prior to the date of the event).
EXHIBITOR manual
INFORMATION FOR THE ASSEMBLER
6.1
should ask the Event Organizer. AREA
The distribution of the stands, as well as their location is the right of the Event Organizer. It is the responsibility of the exhibitor to examine the your company`s area to avoid costly adjustments to stand structures, as well as other diffi culties in which we can not assume liability for, that are not provided for in the plans of the event
6.2
• The panels can not be painted or covered with wallpaper. Exhibitors who are in need of painted panels should check with the Event Organizer, which will send a quote and after the payment, will carry out the requested work; • No items can be placed on the roof of the exhibition hall, and nothing can be fi xed to the fl oor, columns, walls, or in any other parts of the building; • There can be no change in the type and color of the carpet provided in the package; • The Event Organizer will not provide any fi nancial credit for items not used in the assembly of the stands.
BASIC ASSEMBLY
ALL REQUESTS FOR ADDITIONAL FURNITURE MUST BE DONE THROUGH OUR INTERNET PORTAL.
The stand assembly shall have the following basic features:
Overhead Sign Backlit sign with name of company size 1.00 m x 0.5 m WIRING AND LIGHTING Wiring single phase 220V. 1 outlet will be provided for each 3m ² in area and a single phase 220V module electrical outlet for every 12m ², with a capacity of 1 KVA. FURNITURE Exhibitors who opt for the basic assembly model should observe the following: table(s)
chair(s)
shelf(s) (1m x 0,30)
BASIC ASSEMBLY MODEL
STAND ESQUINA
PARTITION WALLS AND BACKGROUND Rear and side walls framed with aluminum profi les, leaving the front open to the circulation of people.
m²
6
• It will not be allowed to place ads or extra facilities such as tables, covers, logos, balloons, etc.., nailed, screwed or drilled into the walls. If this instruction is ignored, the Event reserves the right to charge the exhibitor any damage caused to the material. If exhibitors need any help to suspend the material, you
STAND BOX
over 36
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EXHIBITOR manual
6.3
FREE AREA AND PROJECT APPROVAL
Exhibitors who choose a "Free Area" will be responsible for planning and building their own stand, and should note the following: • No structure may exceed the maximum height (5.0 m from the fl oor of the pavilion). The request for approval to exceed this height limit will be reviewed by the Event Organizer; • All installations over 4.0 m in height shall have to be 1.00 m behind the frontal part of the stand, and also in relation to its neighbor’s, including “island” stands; • Stands located below the mezzanine shall not exceed a height of 4m; • Stands taller than 2.20 m will be responsible for the fi nishing of their neighbor`s walls. The walls should be done in white. Except in the islands, the exhibitor will be responsible for building the side walls and the background to your stand, with a height of 2.20 m. Requests for permission to exceed this height limit will be reviewed by the Event Organizer.
• Any construction (fl oors, walls, etc.) made of concrete or similar material is prohibited to be put directly on the floor; • Mounting of the stand on a removable base (fl oor), obligatory when there are hydraulic installations, or when there is a use of a spatial structure to enable the distribution of electrical installations, so that they remain protected. • You are allowed to place on your stand, gardens, fl owers and ornamental plants in pots, baskets or containers. However, this is only permitted with the use of loose soil, sand and stones with the appropriate flooring; • It is prohibited to use neon signs, fl ashing, fl ash or animated motion to the detriment of other stands. The luminous letters with any type of decorative lighting, used on the stands, have suffi cient capacity to illuminate only the area and the overhead sign, not protruding on the neighboring stands; • It is forbidden to use products derived from petroleum or petroleum derived chemicals on the fl oor of the pavilion;
• Any constructed elements, such as windows, should not exceed the predetermined limits of the stand;
• There shall be no usage of internal combustion engines or any other equipment that will emit any gases, smoke or grease inside the pavilion;
• The use of PP cable for all electrical installations is mandatory.
• In addition to the offi cial assemblers, all assemblers hired by the exhibitors must comply with the rules and regulations set forth below:
• A panel with the company name will be displayed in a visible place for visitors. In case of non-observance of this item, the Event Organizer reserves the right to determine those factors in the stand that are obstructing it, and making the necessary changes for it to be visible. • No accessories or visual elements can be fi xed, nailed or screwed on the fl oor of the pavilion. If any exhibitor / assembler ignore this rule, he/she will be liable for damage caused; • All stands should have their fl oor covered with carpet or similar material; • No type of glue can be used to secure carpets directly on the fl oor of the exhibition pavilion. Exhibitors who need to fi x carpet directly on the fl oor of the pavilion should use double-sided tape (3M ref.: 4880). This tape should be removed by the company responsible for the assembly, when the stand is removed. If this standard is not met, the Event Organizer will remove the tape and recover the costs from the exhibitor service; • No object can be suspended from the ceiling or put into frames, attached to the fl oor, columns, walls or anywhere else in the pavilion; 26
Exhibitors should send the fi nal draft for the Event Organizer`s approval e-mail: projetos@exponor.com.br By the date of 15 March 2010, containing the following information: - Floor Plan - Front View - Aerial View • Plans, designs and specifi cations must be submitted in 1:200 scale and according to ABTN, and the breakdown of electrical or other installations, such as the mezzanine must be accompanied by ART (with technical responsibility notes) • The Event Organizers will immediately stop the installation of any stand that does not comply with the approved project; In agreement with the Expo Center, we will not allow any kind of construction: a) At a distance of less than 1.20 meters from a hydrant or in a position that prevents access to one;
EXHIBITOR manual
b) In areas that prevent or impede the free access to emergency exits, energy circuits and light generators; c) At distance of less than 04 (four) meters of the access stations for telecommunications services, banks, health centers and cafeterias, or in locations that prevent or hamper the movement thereof;
AIR CONDITIONING The Expo Center is equipped with a modern and effi cient air conditioning system, making it unnecessary for individual air conditioning systems. According to the rules established by Transamerica Expo Center, the Event Organizer informs the exhibitor that it is prohibited to install air-conditioning equipment in stands or closed rooms, as these devices emit hot air, destabilizing the climate of the pavilion.
STANDS WITH MEZZANINE No construction can exceed 50% of the total area of the stand and will cost 70% more for additional meters to be negotiated directly with the commercial department. The structure of the mezzanine has to be mounted in iron and in accordance with the ABNT. Brackets should be of the same material and supported directly to the floor of the pavilion. The structure should be sized according to the calculations of capacity per m², obeying the spreadsheet load capacity. The mezzanine fl oor has to be compatible with the load set in the spreadsheet load. It should express the maximum capacity of people allowed in the mezzanine at the very beginning of this stairway linking the ground fl oor to the mezzanine. It is not permitted to use glass panels on the mezzanine fl oor, the panels should be made of acrylic, polycarbonate or of a similar material, which will have maximum opening dimensions of 1m x 1.4 m. There will be exceptions to this rule only to cases in which the glass panels have received the application of a security fi lm type INSULFILM "or panels of laminated glass or tempered.
6.4
TECHNICALSPECIFICATIONS OF THE PAVILION
Standards of the Expo Center Norte: - - - - -
Overload static fl oor - 2 ton / m² Point of water and drainage Height: 5.0 m Air conditioning Petrol phone and Internet
The minimum distance allowed for the setback of the assembly of mezzanine shall be 1m from the 4.0 m on all sides of the stand, with maximum height of 6.50 m, being allowed to use up to 20% in linear feature on the front face of the stand without setback. RAMP ACCESS FOR DISABLED All stands should have ramp access for people with special needs (NBR 9050/94 - ABNT). The ramp should be at least 0.50 cm long by 1m wide to accommodate 1 wheelchair, starting from the level of the pavilion, the ramp should be incorporated into the stand and not be loose and mobile. If the fl oor of the ramp is made of slippery material, the installation of anti-slip band will be mandatory. For more information visit the website below: http://www.mj.gov.br/sedh/ct/corde/dpdh/corde/ABNT/ NBR9050.pdf O Não cumprimento deste item poderá acarretar multa e interdição do stand. 27
EXHIBITOR manual
EXHIBITOR CHECK LIST
1
Signed and returned the participation contract? Provided the payment of the contract? Accessed the forms available on the portal Exponor Brazil? Read the Exhibitor's Manual in its entirety? Chosen the company that will assemble the project stand? Chosen the companies who will be the service providers during the event? Registered the assembler and other suppliers on the portal Exponor Brazil? Requested badges for the assemblers and other contracted staff? Have you checked if you need additional accessories or materials? Have you made payment of mandatory fees and additional requests? Provided insurance for your stand? Asked for a fi re extinguisher? Requested telephone line / internet? Provided parking permits for all staff? Asked for the optical reader to capture information from visitors? Hired a customs broker? Hired a company for the transportation of heavy equipment to the pavilion in the inner area to your stand? Provided the invoices of products that will be exhibited? Provided graphic materials and business cards to be used in the event? Have you made hotel reservations and travel arrangements? Arranged transportation and food in Sao Paulo? Made sure that the contracted suppliers have already taken all the necessary steps? Approved the project stand with the Event Organizer?
28
EXHIBITOR manual
ASSEMBLER CHECK LIST
2
Read the Exhibitor's Manual in its entirety? Found the size and shape of the stand? Carefully observed rules for assembly, measurements and checked for any eventual columns within the area? Approved the fi nal design with the exhibitor? Made sure that the exhibitor has requested registration badges for all of your team? Approved the project with the Event Organizer? Do you have the ART (CREA / SP) and withdrawn the fee?
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