Coaches Manual LAST UPDATED SEPTEMBER 2022
Contents 1.0 STAFF DIRECTORY............................................................................................................................................ 5 2.0 BROCK SPORTS OVERVIEW........................................................................................................................... 5 2.1 Vision.....................................................................................................................................................................5 2.2 Brock Sports Core Business Statement............................................................................................................6 2.3 Our Values ...........................................................................................................................................................6 2.3.1 Who We Serve.....................................................................................................................................................6 2.4 Stakeholders .......................................................................................................................................................6 2.5 Norms of Behaviour ...........................................................................................................................................6 3.0 STUDENT-ATHLETE REGULATIONS & SERVICES.........................................................................................7 3.1 Eligibility ............................................................................................................................................................... 7 3.1.1 Brock (OUA) Eligibility .......................................................................................................................................7 3.1.2 U SPORTS Eligibility ..........................................................................................................................................7 3.1.3 Coach Involvement Process .............................................................................................................................7 3.1.4 Disqualification ..................................................................................................................................................8 3.1.5 Brock Academic Resources ...............................................................................................................................8 3.2 Financial ...............................................................................................................................................................9 3.2.1 Student-Athlete Fees (include BSP/BSM) .....................................................................................................9 3.2.2 Scholarships, Bursaries and Financial Support.............................................................................................9 3.2.3 Special Funding................................................................................................................................................10 3.3 Code of Conduct and Policies..........................................................................................................................10 3.3.1 Relationships with Student-Athletes ...........................................................................................................10 3.3.2 Codes of Conduct.............................................................................................................................................10 3.3.3 Coach Required Conduct ............................................................................................................................... 11 3.3.4 Orientation (Formerly called “Rookie Nights”), Hazing & Initiation.....................................................12 3.3.5 Sexual Violence ...............................................................................................................................................12 3.3.6 Harassment .....................................................................................................................................................12 3.3.7 Social Gatherings Policy ................................................................................................................................13 3.3.8 Alcohol, Cannabis, Vaping/Smoking & Chewing Policy............................................................................13 3.3.9 Social Media Usage - Individual and Team..................................................................................................14 4.0 ADMINISTRATIVE DUTIES.............................................................................................................................15 4.1 League Scheduling ............................................................................................................................................ 15 4.2 Financial............................................................................................................................................................. 15 4.2.1 Team Budget .....................................................................................................................................................15 4.2.2 Assistant Coaches and Support Staff ..........................................................................................................15 4.2.3 Honoraria/Stipend Payments ......................................................................................................................15 4.2.4 Workday: Teams Cheat Sheet........................................................................................................................16 4.2.4.1 Reimbursement of Allowable Expenses .......................................................................................17 4.2.4.2 Non-Reimbursable Expenses .........................................................................................................18 4.2.5 Brock Sports Clothing Order Procedures ...................................................................................................18 4.2.6 Fundraising and Support Strategies.............................................................................................................18 4.2.6.1 Strategic Partnerships.......................................................................................................................18
4.3 Parking Services ................................................................................................................................................19 4.4 Travel..................................................................................................................................................................19 4.4.1 Team Travel Guidelines ...................................................................................................................................19 4.4.2 Travel Arrangements ......................................................................................................................................19 4.4.3 Accommodation Policies ...............................................................................................................................19 4.4.4 Student Communication While Travelling ................................................................................................ 20 4.4.5 Out of Country Medical Coverage .............................................................................................................. 20 4.4.6 Vehicle Policies................................................................................................................................................ 20 4.5 Recruitment ......................................................................................................................................................21 4.5.1 Regulations and Conduct................................................................................................................................21 4.5.2 Letter of Intent (LOI) ......................................................................................................................................21 5.0 MAJOR SERVICES........................................................................................................................................... 22 5.1 Walker Sports Complex: Facilities/Central Equipment Room ....................................................................22 5.2 Brock Sports Performance Centre (BSPC) ................................................................................................... 23 5.3 Brock Sports Medicine (BSM) ........................................................................................................................ 23 5.3.1 Mission Statement: ......................................................................................................................... 23 5.3.2 Staff and Services ........................................................................................................................................... 24 5.3.3 Custom Knee Braces ..................................................................................................................................... 24 5.3.4 How to Book an Appointment to See the Doctor or Therapist.............................................................. 24 5.3.5 Cancellation Policy......................................................................................................................................... 25 5.3.6 Varsity Trainers Room (VTR)........................................................................................................................ 25 5.3.7 Concussions and Post-Concussion Instructions ....................................................................................... 25 5.3.8 Drug Education Program............................................................................................................................... 26 5.3.9 Drug Testing......................................................................................................................................................27 5.3.10 Therapeutic Use Exemptions (TUE)............................................................................................................27 5.3.11 Permitted use..................................................................................................................................................27 6.0 BROCK INITIATIVES AND INVOLVEMENT ................................................................................................ 27 6.1 Badgers 4 Badgers .............................................................................................................................................27 6.2 Student Athletic Leadership Council (SALC) and BIPOC Athletic Council.............................................. 28 6.3 Badgers Care Community Outreach ............................................................................................................ 28 7.0 MEDIA AND SPORT INFORMATION............................................................................................................ 29 7.1 Media/League Responsibility .......................................................................................................................... 29 7.2 Game Sheets ..................................................................................................................................................... 29 7.3 Media Guidelines.............................................................................................................................................. 29 7.4 Brock Sports Website Policies......................................................................................................................... 30 7.5 Reporting of Scores/Events ............................................................................................................................ 30 7.6 Photography ..................................................................................................................................................... 30 7.7 Recruit Signings and Announcements ........................................................................................................... 30 8.0 CRISIS MANAGEMENT PLAN....................................................................................................................... 30 8.1 Steps or Sequence of Actions........................................................................................................................... 31 8.2 Further resources.............................................................................................................................................. 31
Message from the Executive Director of Athletics and Recreation Brock Badgers Coaches Welcome to the 2022-23 Season! As coaches, you all play such a vital role in the success of our student-athletes. The student-athlete experience goes beyond athletic achievements. Your leadership in bridging the student-athlete experience with academic excellence, leadership development and community engagement is a key component to the development of our future leaders and serves the four pillars of our department. As coaches, your own dedication, responsibility and leading by example shows the commitment required for student-athletes to achieve their own successes. The 2021-22 season was an unprecedented year with the impacts of COVID-19 and remarkable athletic success. As we come out of the year with an incredible, historic season, we recognize the 2022-23 season will be a year of renewal. We anticipate there will continue to be significant ongoing transitions as we move through new policies and operations. We will also continue to address the next waves of the COVID-19 pandemic. Please ensure you stay apprised of the latest COVID-19 information, which is available at: brocku.ca/coronavirus This handbook serves as a base orientation guide to our varsity program at Brock University and answers questions you may have regarding policies and procedures. Please recognize, new processes may be implemented as provincial and public health guidelines are updated. There are many administrative responsibilities that are included in your role as coaches and support staff. It is important that you have a clear understanding of them. These policies and responsibilities are in place to protect both our coaching staff and our student-athletes. Should you have any questions or inquiries, please don’t hesitate to stop in our offices to speak to me or any one of our varsity staff. Further, as you read through this guide, you will also see that as of August 1, 2022, Brock Sports has amalgamated into a broader administrative department - Brock Sports & Recreation. The intent is to create new efficiencies and leverage greater opportunities. As such, you should expect that the department will continue to look to broaden and innovate with your continued support on how best to service our students and our community. Thank you for your continued support! Go Badgers!
Melissa Krist Executive Director, Brock Sports & Recreation
1.0 Staff
Directory
Melissa Krist Executive Director Work: 905-688-5550 ext. 4350 Cell: 416-420-6477 Email: mkrist@brocku.ca Emily Allan Associate Director, Athletics Work: 905-688-5550 ext. 3380 Cell: 905-359-3953 Email: eallan@brocku.ca Steve Lidstone Associate Director, Performance Work: 905-688-5550 ext. 5799 Cell: 289-668-7869 Email: slidstone@brocku.ca Tim Stang Manager, Varsity Student-Athlete Services & Compliance Work: 905-688-5550 ext.3776 Cell: 289-668-1374 Email: tstang@brocku.ca David Velasco Manager, Varsity Operations Work: 905-688-5550 ext. 4138 Cell: 289-241-0896 Email: dvelasco@brocku.ca Ivana Frajdenfeld Administrative Assistant Work: 905-688-5550 ext. 3384 Cell: 905-353-5077 Email: brocksports@brocku.ca Erica Wortley Manager, Events & Partnerships Work: 905-688-5550 ext. 4517 Cell: 437-214-2711 Email: ewortley@brocku.ca Stephen Leithwood Communications Officer Work: 905-688-5550 ext. 4752 Cell: 289-241-1899 Email: sleithwood@brocku.ca
Jordon Hall Sports Information Coordinator Work: 905-688-5550 ext. 4368 Cell: 289-241-2960 Email: jhall@brocku.ca Carli Tingstad Sports Club & Leadership Coordinator Work: 905-688-5550 ext. 6656 Cell: 250-550-7093 Email: ctingstad@brocku.ca To view the full Brock Badgers staff directory, please see: gobadgers.ca/staff-directory
2.0 Brock Sports
Overview
Brock Sports & Recreation Mission UNDER CONSTRUCTION: A newly combined unit of both Brock Sports and Brock Recreation, the overall mission statement is being revamped with input from coaches, staff and students to better service our students. Brock Sports has four pillars: 1. Academic Success 2. Athletic Excellence 3. Leadership 4. Engagement Each pillar is developed with a student-centred perspective that, together, encompasses a holistic approach to provide student-athletes a well-rounded experience.
2.1
Vision
When we look into the future, we see: • Student-athlete centeredness in an environment of excellence • Gender equity in programming • Quality sport experience for student-athletes 5 Coaches Manual 2022-2023
• Student-athletes training and competing at the highest level in the U SPORTS system, OUA or equivalent league • Competitive opportunities for student-athletes in a context of fair play • Departmental activities which are horizontally coordinated on campus • Community involvement through outreach, charity activities, community fan support and sponsorship
2.4 Stakeholders Individuals and organizations who assist in the provision of delivering programs and activities to our clients: Ontario University Athletics (OUA) U SPORTS • Other universities
• Our student-athletes and our coaches recognized as leaders in their sport
• Multi-sport organizations
2.2 Brock Sports Core Business
• Donors to the program
• Local media partners
Statement
• Corporate Niagara
To enrich the overall student-athlete life experience by providing quality sport programs and leadership in the pursuit of athletic excellence.
• National Sport Organizations (NSOs) and Provincial Sport Organizations (PSOs)
2.3 Our Values Integrity: We will act with integrity, honesty and personal accountability.
• Sponsors and business partners
2.5 Norms of Behaviour • We are honest and open in communications • We respect the individual differences of people on campus
Respect: We will celebrate a culture of mutual respect and inclusion by recognizing each individuals’ contributions.
• We respect the individual differences of people in the OUA & U SPORTS
Student-Athlete Centredness: Every decision is measured to ensure we achieve a holistic approach for our studentathletes.
• We support innovation, creativity and risk taking
Strong Community Ties: We seek opportunities that provide meaningful ways to engage and give back to our community, the community Brock University was founded on.
• We are committed to carrying our share of the responsibilities and workload
Excellence: We pursue the highest levels of teaching, coaching and student-athlete experience.
• We respect levels of authority and jurisdiction
2.3.1 Who We Serve The individuals for whom we administer our programs and our activities: • All students including student-athletes and coaches of the University • All faculty and administrators of the University • Alumni • Members of the community
• We celebrate our successes and share our failures • We are fair and honest in all our business dealings
• We confront problems and issues openly, directly and in a timely manner • We will work as a partner to make the OUA and U SPORTS a success • We respect the rights of other institutions
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3.0 Student-Athlete
Regulations & Services
3.1 Eligibility 3.1.1 Brock (OUA) Eligibility Requirements The following eligibility regulations apply to ALL studentathletes at Brock University. 1. A student-athlete is declared a full-time student during the current academic year (September - April). Full-time status at Brock, as of September, means enrollment in a minimum of three (3) credits (1.5 credits must be taken in each of the Fall and Winter terms). Returning student-athletes must have completed three (3) credits in the previous year to be eligible to compete in the current year (certain sports only). The above declaration of full-time status is based on the Registrar’s Academic Records regarding a student’s official enrollment in courses and payment of fees. Intending to enroll, being on a waiting list, or deferring enrollment does not constitute official enrollment. 2. A student-athlete becomes immediately ineligible for any competition by: A. Dropping from full-time status to less than three (3) credits at any time during the academic year. B. Falling below the minimum requirement of 1.5 credits in any given term. Should a student-athlete drop a course, which places them below the minimum required, a course must be added at the same time to retain their full-time eligibility status. Should a student-athlete participate in any contest while ineligible, the department will be required to report that it has used ineligible student-athletes, and the league will apply the appropriate penalties and fines (i.e. loss of points gained, forfeiture of game, etc.).
CHAMPIONSHIP BANNERS CAN BE REVOKED WHEN IT IS DETERMINED A STUDENT-ATHLETE COMPETED WHILE INELIGIBLE. Loss of academic eligibility can only be rectified by successful completion of three (3) credits during a subsequent calendar year. During this time period, the student-athlete is not allowed to compete. Sitting out or not attending an institution for one year or more does not restore one’s academic eligibility. Academic eligibility, once lost, can only be regained by completing three (3) credits in the following academic year.
3.1.2 U SPORTS Eligibility Student-athletes who take part in any of the U SPORTS aligned sports (Basketball, Cross Country, Curling, Hockey, Women’s Rugby, Soccer, Swimming, Track and Field, Volleyball and Wrestling) must follow the instructions provided by U SPORTS, including signing into the U SPORTS portal. U SPORTS will send a login and password; if the student-athlete does not have this information, please contact Tim Stang, Manager, Varsity StudentAthlete Services & Compliance. ANY ELIGIBILITY ISSUE THAT IS UNCLEAR TO THE COACH SHOULD BE CHECKED WITH THE MANAGER, VARSITY & STUDENT-ATHLETE SERVICES & COMPLIANCE, PRIOR TO COMPETITION.
3.1.3 Coach Involvement Process 1. Student-Athletes are required to fill out the online ‘Athlete Form’ prior to participating in ANY team training (tryouts included). This form is available on-line for all student-athletes registered at Brock University through the Brock University portal and must be completed prior to any team participation. A. Student-athletes need to sign in to their Brock Portal through my.brocku.ca and then click on the ‘Applicant & Student Self-Serve’ tab. B. Next, click on ‘Student Self-Serve Menu’, then proceed to ‘ATHLETICS’ then ‘Athlete Form’- hit ‘NEW’ button, then pick sport, fill in all fields and save at the end.
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It is mandatory that all student-athletes (returning athletes included) complete this form when trying out or participating for any team. At the time of submission, student-athletes may get an “ineligible” notification which may be dependent on their answers to questions, or because they are not registered in the required number of credits. Student-athletes and coaches will be notified by the department if they are ineligible. 2. Brock Sports will receive notification of all eligible/ ineligible student-athletes. If the student-athlete is under the age of 19 years, they must complete the form, print a copy and have their legal guardian sign it. These signed forms must then be returned a minimum of three (3) days prior to participation to Tim Stang, Manager, Varsity Student-Athlete Services & Compliance. 3. Coaches are responsible for checking their athlete’s online verification of student-athlete eligibility A. Login to my.brocku.ca B. Click ‘Brock DB’ on left hand option menu C. Under ‘Athletics’, click ‘Athlete Eligibility’ Coaches are to regularly monitor eligibility. It is good practice to check the site for ineligible student-athletes prior to any league competitions to avoid forfeiture and/ or loss of championship titles. Please notify your studentathletes to not drop courses unless they have the required amount of credits to ensure full-time status, or they add another course prior to dropping a course. 4. The coach will receive a copy of the completed Eligibility Certificate for verification and signature. The coach is responsible for ensuring the certificate is accurate. This is achieved by either crossing off players that are no longer on the team, or by adding the information of student-athletes who are missing from the certificate and confirming the years of eligibility. Please ensure any student-athletes added to the roster by you have completed their on-line forms and you have notified Tim Stang, Manager, Varsity Student Athlete Services & Compliance, so appropriate steps can be taken.
5. The coach will return the corrected, signed Eligibility Certificate to Tim. If you are unsure of an athlete’s eligibility, please contact Tim Stang, Manager, Varsity Student-Athlete Services & Compliance.
3.1.4 Disqualification Disqualification happens when: 1. A student-athlete is not officially registered in the required number of credits. The eligibility processes within BrockDB make no allowance for individuals on waiting lists to get into courses, hoping to get into courses, or intending to add courses later. This individual is ineligible to participate until they are officially registered. 2. A student-athlete has not successfully completed three (3) credits in the previous academic year, and therefore, is academically ineligible. This individual must regain their academic status to be eligible to compete the following year. 3. The participating student-athlete has dropped below the minimum number of required credits for the year or term. If a student drops below three (3) credits for the year, or one and one-half (1.5) credits for the term, the student-athlete becomes immediately ineligible and must be removed from further participation. The student-athlete is not eligible until they have officially added courses to their registration. Brock Academic Regulations and University Policy: brocku.ca/webcal/2022/undergrad/areg.html#sec63
3.1.5 Brock Academic Resources Study Hall for First Year Student-Athletes Piloted in the 2021-22 season, a mandatory study hall has been implemented for many first and second-year students for the 2022-23 season. Study hall also includes free access to both subject and writing tutors. For more information contact Brandon Edwards, StudentAthlete Academic Support Coordinator bedwards@brocku.ca 8 Coaches Manual 2022-2023
Learning Services (formerly A-Z Learning Services) Student-athletes can attend Learning Services (formerly A-Z Learning Services) Drop-In to get personalized support. Brock Sports will share rosters with Learning Services, including those student-athletes whose average falls below 65% or those who have been mandated by their coaches to attend this service on a weekly basis. Learning Services will provide Brock Sports a weekly/bi-weekly attendance report to ensure compliance. Learning Services staff will work collaboratively with student-athletes on: • Essay writing • Problem solving (math and science) • General study skills (time management, exam preparation, etc.) Learning Services will also review essays and assignments with student-athletes to help them develop their ability to identify problem areas. Additionally, Learning Services staff can show studentathletes’ ways to: • Integrate research • Organize ideas • Correct sentence and grammar errors • Edit effectively IMPORTANT: Student-athletes will need to be prepared for service; they will need to bring their class material (i.e. assignments, syllabus, books) or they will not be allowed to swipe in and get their name on the reports provided to Brock Sports. https://brocku.ca/student-life-success/learning-services/
3.2 Financial 3.2.1 Student-Athlete Fees (include BSP/
BSM) Mandatory fees will automatically be applied to studentathlete accounts. YOU MUST MAKE YOUR STUDENTATHLETES AWARE OF THE FEES TO BE CHARGED PRIOR TO THE SEASON. You will be notified once the
fees have been applied, so please ask your student-athletes to check their outstanding fees through their Brock Portal (my.brocku.ca) to ensure fees are paid prior to any interest being added. Non-payment of fees could “lock” the account, preventing them from registering in further credits, receiving marks and even graduating. A detailed outline of the charges Brock Sports will be issuing all student-athletes will be sent to you in advance of the season. You can also find these fees and rationale in OneDrive in the ‘Fees’ folder. Cost of participation is based on sport classification. Fees are subject to change every year. Some teams may assign additional fees outlined by the coach – these amounts need prior approval from the department. Coaches are to set additional fees by the start of the season and have a complete list of who is to be charged and the amount, sent to Emily Allan, Associate Director, one week prior to the charge date.
3.2.2 Scholarships, Bursaries and Financial
Support Academic Scholarships, Bursaries and Financial Support Student-athletes can apply to hundreds of awards and bursaries at once through the OneApp via their Brock Student Portal at my.brocku.ca. ALL students (returning and new entrants) should apply between August 1 and October 15 for best selection. However, the app remains open until May 31. For further details, visit brocku.ca/safa/awards
Athletic Financial Awards Student-athletes at Brock University can qualify for Athletic Financial Awards (AFA) according to the following criteria: • Incoming first year student-athletes must hold an incoming admit average of 80% or better and appear on their sport’s eligibility certificate. • Returning student-athletes (second year and each subsequent year) must have attained a 70% overall average in coursework calculated on credits achieved 9 Coaches Manual 2022-2023
in the previous academic year, from September 1st to August 31st. Additionally, nominated student-athletes must appear on their sport’s eligibility certificate. Athletic financial awards cannot exceed $4,500 and/or the maximum of tuition and fees paid during the Fall/Winter term.
Black or Indigenous Heritage Award (BIHS) Up to $2,000 is available to OUA student-athletes appearing on the eligibility certificate of an OUAsanctioned sport, whose heritage is self-identified as either Black or Indigenous. The BIHS Bursary provides support to those demonstrating financial need. To be eligible for consideration: • Returning student-athletes must have achieved a minimum 65% average during the prior academic year. • New entering student-athletes require a minimum 80% admission average or must achieve a 65% minimum average during the Winter or Spring term of their initial year. Application deadlines: October 15 via OneApp https://brocku.ca/safa/awards-and-bursaries/oneapp/ Application decision: November 15 Any combination of an Athletic Financial Award (AFA) and BIHS Bursary cannot exceed the student-athlete’s total tuition and fees for that academic year.
Athlete Tuition Relief Brock University tuition fees are assessed either on a per credit cost (those enrolled in 3.5 credits or less) or by a flat rate (4.0 credits or more). All varsity student-athletes enrolled in 4.0 or 4.5 credits during the Fall/Winter terms may apply for Tuition Relief by filling out the Tuition Relief Waiver Form (form found on the gobadgers.ca website under ‘Student-Athlete’), allowing them to pay the per credit cost, rather than the flat rate fee. Applications close Oct 31st at 11:59 p.m., processing begins the following work week and the adjustments on student accounts occur within two (2) weeks of processing.
3.2.3 Special Funding
FISU Games Coaches shall be granted up to $750 in funding for coaching a FISU team that represents a Brock varsity sport. Athletes shall be granted up to $500 in funding for representing Canada in a FISU Games sport as a representative of a Brock-sanctioned varsity team. Please contact Emily Allan, Associate Director, if this applies to you or your student-athlete(s).
3.3 Code of Conduct and Policies 3.3.1 Relationships with Student-Athletes The relationship between a coach and a student-athlete is unique. It is very important for each coach to realize this relationship is not one of equality but one with an unequal balance of power. As such, at no time shall coaches, assistant coaches or other team support staff become intimately involved with a student-athlete or student support staff such as a therapist, trainer or team manager (from their own team, or from another Brock Badgers team). An intimate relationship includes suggestive behaviour such as requests for sexual favours, or threat of reprisal for the rejection of such requests; flirting, physical contact, dating, sexual activity, living together, engagement or marriage. Professionalism and respect should be shown at all times when dealing with studentathletes. You are not only setting a norm of behaviour with your student-athletes and one that they can emulate, but you are also representing Brock University as a whole.
3.3.2 Codes of Conduct
OUA Code of Conduct The OUA Governance policy outlines the norms of behaviour and Conduct and Ethics for all OUA stakeholders, athletes, coaches, officials and administrators. All OUA members are bound by these policies in our participation in OUA sport. The OUA Governance policy can be found here: https://oua.ca/documents/2022/6/28/OUA_Governance_ Policies.pdf 10 Coaches Manual 2022-2023
U SPORTS Code of Conduct The U SPORTS Governance policy 90.60 to 90.70 outlines the code of conduct, code of ethics and relief from policies for all U SPORTS stakeholders including athletes, coaches, officials and administrators. U SPORTS Policy 90.60 can be found here: https://usports.ca/hq/by-laws-policies-procedures
Safe Sport Brock Sports & Recreation is committed to a safe sport environment that includes educating all of our coaching staff to engage with student-athletes in safe sport principles. This include the principles of the rule of two, ensuring our hiring practices include background screening for all of our coaching support staff and creating a safe environment that is free of discrimination and harassment. Coaches must complete the Coaching Association of Canada’s (CAC) Safe Sport Training. https://safesport.coach.ca/
3.3.3 Coach Required Conduct Coaches are expected to promote standards of fair play and safety by their student-athletes, including following the OUA Policy on Member, Administrator, Participant, and Coach Discipline Coaches are responsible for disciplining student-athletes for acts of misconduct or unethical behaviour during competitions, practice and team related functions. Coaches must ensure that student-athletes are medically fit to compete. If there is any doubt as to the medical condition of a student-athlete prior to, or during a competition, the coach shall refrain from allowing that student-athlete to compete. Coaches are not permitted to enter or attempt to enter the locker room of a sporting official preceding or following a contest. Coaches are to remain in their designated coaching and team areas and refrain from any action that would incite others in attendance at the contest. Coaches are to be mindful that the continuation of play of any scheduled contest is the responsibility of the officials and
that taking a team from any playing area is not the coach’s right. However, in instances where institutional policies related to safety direct a coach to vacate a playing area, the coach should respond accordingly. There is a growing trend of disrespect for officials in all sports, and at all levels of sport. Coaches, participants, fans and administrators of sport programs exhibit such disrespect. As leaders in sport, universities have the ability to positively influence sport, but also have a duty to do so. It is our responsibility, as primary role models, to provide a positive influence in this area, not only to our participants, but also to those who look at sport in an educational setting as establishing and carrying out a leadership role. Disrespect to officials includes: • The use of abusive or foul language toward an official; • Continuing to argue a ‘call’ or the failure to make a ‘call’ by an official; • Direct verbal or non-verbal insults at officials; • Invading an official’s space, even when instructed not to; • Physical abuse of officials; • Attempting to influence, intimidate or manipulate officials (‘working the officials’); • Post-competition complaining about officials, which undermines their credibility. It is our duty as leaders in sport to support and enhance the reputation of officials. Disrespect of those who are an integral part of the sport does little to enhance the value of the activity itself, nor the enjoyment of those who support and participate in it. As representatives of Brock Sports and Brock University, it is our expectation that you, as a coach, take your leadership role in this area very seriously. It is expected that you will not only examine your behaviour towards officials but will make a concerted effort to ensure that your staff and student-athletes’ behaviour is exemplary. You are a role model in terms of your behaviour toward officials and you should not engage in unacceptable behaviour. The rules of the sport may or may not have repercussions for disrespect, but Brock Sports will not tolerate such behaviour.
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3.3.4 Orientation (Formerly called “Rookie
Nights”), Hazing & Initiation Brock University has established standards of behaviour to promote and maintain respect for the rights, responsibilities, and well-being of all members of our community and prohibits activities that reasonably can be construed as hazing for the purpose of initiation, admission into, or as a condition for continued membership in a group, team or student organization both on and off university premises. Hazing is defined as any implicit or explicit initiation activity that creates an environment where dignity and respect are absent by degrading, abusing, humiliating, intimidating, harassing, sexually harassing, inflicting harm and threatening the mental and physical health of a person regardless of their willingness to participate in such acts. As per the Brock University Student Code of Conduct, hazing is regarded as a non-academic misconduct. The Student Conduct Council will define the outcomes (sanctions) of such offences. Everyone who participates (directly or indirectly) in the process of such activities has a personal responsibility for the potential outcome of the acts engaged in, and therefore, the consequences of those acts. In addition to the Student Conduct Council sanctions, Brock Sports will use its discretion to severely penalize teams and individuals engaging in such unacceptable practices. Furthermore, sanctions may include but are not limited to individual suspensions from competition for one or more competitions, team suspensions for one or more competitions, suspension of individuals or teams from competition for one competitive season or cancellation of the program. Student-athletes, coaches and staff have the responsibility to report to the Executive Director of Brock Sports if someone is planning or has acted in any such activities.
3.3.5 Sexual Violence Brock University is committed to promoting and maintaining a respectful work, learning and living environment for all its community members - one that is free from all forms of harassment, discrimination and bullying. This includes all forms of sexual violence.
Sexual violence is a spectrum of non-consensual sexual contact and behaviour, which includes sexual assault, sexual harassment, stalking, sexual exploitation, indecent exposure and voyeurism. Sexual violence is an attack on an individual’s bodily integrity and can cause lasting mental, physical and emotional damage to a victim or survivor. Brock University recognizes that sexual violence is a serious and complex issue that can adversely affect Brock community member’s work and learning environment. Brock prohibits and will not condone, tolerate or ignore any form of sexual violence. For individuals impacted by sexual violence, directly or indirectly, Brock University will provide access to supports, services and appropriate accommodations for all Brock community members as required. Brock community members’ conduct will be held in accordance with the Brock Sexual Assault and Harassment Policy. Any breaches of this policy should be reported to the Brock University Human Rights & Equity Office. For information on how to approach reporting sexual violence, visit https://brocku.ca/human-rights/sexual-violence-2/ Victims and survivors will be provided confidential support, guidance, referrals, and accommodations in accordance with the Policy.
3.3.6 Harassment Harassment is defined as a course of vexatious comments or conduct that is known or ought reasonably to be known to be unwelcome. Single acts of sufficient severity may also constitute harassment. This definition includes Workplace Harassment under the Occupational Health and Safety Act. Harassment may include: verbal, written (including electronic, digital communications whether by email, text messages, posting on internet sites or otherwise), and/or actual or threatened physical actions directed at an individual or group by another individual or group who know(s) or reasonably ought to know that the behaviour is unwanted. Brock University and Brock Sports is committed to building and maintaining a diverse and inclusive community where our students, staff, volunteers and visitors can work, learn, 12 Coaches Manual 2022-2023
train and compete in an environment that respects the dignity and worth of members of the Brock community. Any form of harassment will not be tolerated, and will be dealt with as applicable. See Brock University’s Respectful Work and Learning Environment Policy: https://brocku.ca/policies/
3.3.7 Social Gatherings Policy
• No litter or debris is left visible to the public. • Access to neighbouring properties is not impeded. These restrictions apply during the academic calendar year.
Restriction against attendance at events • It is recommended student-athletes avoid large social gatherings that have the potential to violate university policies.
Student-athletes are considered representatives of Brock University and as such, are expected to conduct themselves, both on and off campus, in a responsible manner that brings respect to the University and its athletic teams. Student-athletes and Brock Sports benefit from your neighbours’ and community support.
• If attending any external social gathering that includes alcohol or drugs, student-athletes must not wear any identifiable team gear or Brock Badgers insignia (both athletic and general).
In addition to complying with Brock’s Student Code of Conduct, student-athletes are reminded of their additional responsibilities, with respect to social gatherings, to ensure that all students are viewed as responsible members of the University and the local community, and that the wellbeing and safety of all students is not compromised.
Consequences for violating Social Gatherings Policy
A responsible student gathering would ensure the below, but not be limited to: • An unofficial (social) team gathering will only be advertised to team members and only team members will be invited. • All applicable provincial alcohol regulations will be followed, including with respect to minors. • If alcohol is present at an unofficial team gathering, no social media postings with alcohol and Brock Badgers logos are to be posted from the gathering. • If alcohol is served, non-alcoholic drinks must be provided/available. • Gathering will strictly follow city noise bylaws. Quiet hours generally begin at 11:00 p.m. and end at 7:00 a.m. in the City of St. Catharines. For links to city bylaws please see: • St. Catharines: https://stcatharines.civicweb.net/ filepro/documents/806/?preview=2643 • Thorold: https://www.thorold.ca/en/city-hall/ resources/Documents/By-law-37-2014.pdf
• Student-athletes are highly encouraged to avoid large crowds or areas known to be prone to violence.
Infractions will be dealt with on a case-by-case basis. In the first instance, the case will be reviewed by the department who will review the case and impose the sanction (if any) and inform all necessary individuals, including University Administration. Sanctions may be in addition to sanctions or discipline by University Administration applicable to all students. Sanctions may include but are not limited to individual suspensions from competition for one or more competitions, team suspensions for one or more competitions, suspension of individuals or teams from competition for one competitive season or cancellation of the program.
3.3.8 Alcohol, Cannabis, Vaping/Smoking
& Chewing Policy Alcohol Code Coaches should be aware that many incoming studentathletes will be under the legal age to consume alcohol. The standard for Brock Sports for all student-athletes are as follows: • No alcohol shall be consumed by student-athletes 36 hours prior to the competition start time for all HOME games. 13 Coaches Manual 2022-2023
• No alcohol shall be consumed at AWAY events including 36 hours prior to the competition start time and continues to be prohibited for the entire trip, to the time the team arrives back on campus. • No alcohol shall be consumed in any Brock University facility, including but not limited to team rooms, labs, and classrooms. Alcohol shall never be brought onto a bus/van. • No alcohol is to be served for student athlete team specific functions such as orientations and team building events. Note: Social norms and special circumstances may apply. These special circumstances need permission prior to the event from the Associate Director/Executive Director. In addition, coaches are expected to drink responsibly, limiting and using discretion with alcohol when traveling and representing the University. This includes not consuming alcohol in the presence of student-athletes or bringing alcohol onto the bus or into hotel rooms. All other restrictions can be found within the Brock University alcohol policy at brocku.ca/policies/wpcontent/ uploads/sites/94/Alcohol-Policy.pdf
Cannabis Cannabis is strictly prohibited for all student-athletes during the competitive season (from the start of training camp to the last competition day).
Vaping, Smoking & Chewing Vaping, smoking and chewing is prohibited at all practices and competitive events, including in buses, hotel rooms, when on the sidelines or in front of fans, etc. https://brocku.ca/policies/
3.3.9 Social Media Usage - Individual and
Team The use of new technologies comes with both rights and responsibilities. Blogs, digital media and social networks, such as Facebook, Twitter, Instagram, Snapchat and TikTok, offer new and exciting opportunities for Brock University faculty, staff and students to share knowledge, express creativity and connect with people who have common
interests. Student-athletes and staff are reminded that images, postings, dialogues and information about themselves or others posted on the internet are public information. When participating in social media, it is important to always be upfront and honest about who you are and what you represent, to use common sense before you post or comment, and to respect the values and etiquette of communities you join. Examples of inappropriate and offensive social media behaviour that falls under Brock Sports expectations of behaviour for student-athletes, coaches and staff include, but are not limited to: • photos, videos, comments or posters showing the personal use of alcohol, drugs, and tobacco; • photos, videos, comments that are of a sexual nature. This includes links to websites of pornographic nature, and other inappropriate material; • pictures, videos, comments or posters that condone drug-related activity. This includes but is not limited to images that portray the personal use of drugs and drug paraphernalia; • content that is unsportsmanlike, derogatory, demeaning, or threatening toward any other individual or entity (such as derogatory comments regarding another institution, taunting comments aimed at a studentathlete, coach or team at another institution and derogatory comments against race, culture, and/or gender); • information that is sensitive or personal in nature or is proprietary to Brock Sports or the university which is not public information (future schedules, student-athlete injuries, eligibility status, travel plans and itineraries). For your own safety, please keep your security setting up to date so that only your friends can view your profile and information. While University officials do not actively monitor staff and student social media sites, content that is brought to the attention of the University that describes or documents behaviour that reasonably suggests breach of University policy (i.e. The Student Code of Conduct, The Respectful Work and Learning Environment Policy, Academic Integrity Policy, Acceptable Use Policy, etc.) may be subject to 14 Coaches Manual 2022-2023
further investigation. The University reserves the right to appropriately respond to these incidents, which may include disciplinary action.
4.2 Financial
The Brock Media Relations Policy can be found at: https://brocku.ca/policies/
Coaches are responsible for reviewing and managing their team budget on a consistent basis throughout the season/ year. All coaches have access to their team programs in Workday. If access is not available, a request for access can be submitted by the Administrative Assistant. All equipment and supply requests and services must be approved by the department prior to ordering.
Team Social Media If a coach or student-athlete initiates, creates, or manages a team account on any social media platform with the purpose of promotion and/or dissemination of information for the Brock Sports & Recreation program, and in doing so uses the brand, likeness, and/or name of the University, the Brock Badgers brand or the specific team, they will need to contact Jordon Hall, Sports Information Coordinator, to provide the department administration rights. All new and existing team-managed social media accounts are considered the property of Brock University and Brock Sports must maintain administrative access to all accounts.
4.0 Administrative
Duties
Note: Administrative access (including email, BrockDB, OneDrive, Workday and other user features) will be determined by the time period of your contract. Once expired, your Workday access will be suspended automatically. Please call the Brock Sports Administrative Assistant to request information in your respective offseason.
4.1 League Scheduling The department must approve all non-conference events, including scrimmages, exhibition and tournament participation. All OUA league/tournament schedules are generated by the OUA. Any adjustments to those schedules must be approved by Emily Allan, Associate Director, prior to being arranged through the department. Changes to the OUA schedule after publication are subject to a fine.
4.2.1 Team Budget
To view the Workday Handbook for all instructions pertaining to access and use, please use the following shared drive link: brocku-my. sharepoint.com/:f:/r/personal/eallan_brocku_ca/ Documents/Brock%20Sports%20-%20Coaches/ Workday?csf=1&web=1&e=cm2Q1Q
4.2.2 Assistant Coaches and Support Staff Anyone that represents the University and is in contact with student-athletes or prospective student-athletes must sign a volunteer or employment contract before commencing any duties on behalf of Brock University. Requirements for assistant coaches and support staff: • Must provide a Criminal Record Check dated two years or less and continue to provide a valid Criminal Record Check every three years. • Must have at minimum the equivalent to NCCP Competition Introduction certification or equivalent for the sport you coach, to be an Assistant Coach that sits on the bench with the team during events; • Must go through all the training requirements including Brock University Health & Wellness, AODA, CCES, Rowan’s Law, and those required by the Department and/ or University annually.
4.2.3 Honoraria/Stipend Payments Receipt of payment for stipend will not occur until the CONTRACT OF EMPLOYMENT has been completed. Please make sure that completed forms are submitted to the Administrative Assistant and not Human Resources. Once entered into Workday, an email from payroll will be sent outlining instructions for online signature.
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1. The stipend portion will be payable bi-weekly, in two installments, or at the termination of the sport season, as indicated by the contract of employment. 2. The contract of employment is for the timeline as outlined on the contract and can be terminated by either party with a minimum of thirty days’ notice.
4.2.4 Workday: Teams Cheat Sheet Below is a list of common SPEND CATEGORIES that teams use when they purchase items. Please use the spend categories outlined below when purchasing these goods/services for consistency and reporting purposes (this is not a complete list, but includes the most commonly used in Brock Sports): EXPENSE
SPEND CATEGORY / EXPENSE ITEM (WORKDAY)
Team Apparel
Uniforms
Coaches Gear
Uniforms
Camp Shirts
Uniforms
Balls/Skates/Pads/Sticks/Shoes etc.
Athletic Equipment Purchase
Team Equipment
Athletic Equipment Purchase
Equipment Repair/Maintenance
Athletic Equipment Repairs & Maintenance
Tape/Training Aids
Athletic Supplies
Referees/Umpires/Officials
Memberships
Tournament Fees/Registration Fees
Entry Fees
Professional Dues/Registration
Membership/Dues - Professional/Individual
Ice Time/Ball Field Rental etc.
Facilities Rental
Software License Subscription
Software and Licenses Purchase
Team Meals (Home)
Meals (Hospitality)
Team Meals (Away)
Meals (Travel)
Tips
Tips
Airplane Tickets
Airfare
Rental Cars/Vans
Car Rental
Taxi/Cab/Uber
Taxi/Cab
Hotel Charges
Accommodation
Gas
Fuel (Travel)
Mileage
Mileage
Parking Charges
Parking and Tolls
407 Charges, etc.
Parking and Tolls
Bus Travel
Transportation
Promo Ad for Camps/Academy
Print (Advertising)
Sponsorships for Camp/Academy attendance
Sponsorship/Donations
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REMINDERS
Professional Development Expenses:
Every transaction line will need the following information:
• Costs incurred related to professional development/ conference attendance need to receive PRIOR approval from Emily Allan, Associate Director
Cost Center • Varsity Teams: CC0755 - Team Operating Cost Centre CC0753 - Team Fundraising Cost Centre • Recruiting Expenses: CC0750, Program: Varsity Athletics Recruitment • Professional Development Expenses: CC0755, Program: Professional Development
Spend Category / Expense Item To find a spend category not on the above list: • In the search bar in Workday type in “Spend Category” • Select “Spend Category in Outline Form” • Select “All Spend Categories”, then “Non-Personnel Costs”, this will list all the spend categories available
Program To find a list of programs: • Try typing your sport name (e.g., “Basketball”), or in the search bar in Workday, type in “Programs” • Select “Programs in Outline Form” • Select “Brock Program”, then “Athletic Programs”, this will list all the team programs Recruitment Expenses: • Costs incurred related to varsity athlete recruitment need to receive PRIOR approval from Emily Allan, Associate Director • When completing expense reports relating to recruitment expenses, select CC0750, program ‘Varsity Athletics Recruitment’
• When completing expense reports relating to professional development expenses, select CC0755, program ‘Professional Development’
4.2.4.1 Reimbursement of Allowable Expenses Coaches are responsible for their own expense reports. Reports are completed in Workday and receipts are attached directly in the program. Full-time coaches have purchasing cards (P-cards) and should make all team purchases on that card. Expenses are to be reconciled monthly. Coaches who do not have a P-card will incur the expense on Brock’s behalf and are to submit their own expense report in Workday for direct reimbursement. To complete an expense report in Workday, please refer to the Workday Handbook (link to OneDrive shared folder above) and cheat sheet above. All expenses must be submitted at the end of each month they were incurred. For the current athletic season (September to April), expenses must be claimed no later than April 25 so they can be included in the current fiscal budget. Expenses submitted after April 25, but incurred during the previous season, may not be reimbursed, and if reimbursed, will come out of the next fiscal budget. Receipts MUST show taxes and tips if applicable. When dining out, the itemized receipt that shows what was consumed is needed, along with debit/visa receipt (if applicable). Coaches also need to list the people that were there consuming the meal. Note: Alcohol cannot be expensed. Coaches will be responsible for their own alcohol purchases. Please make sure to request a separate receipt for alcohol from your server. • Maximum tip allowed at a restaurant is 15%; please note that some restaurants will already include gratuity with larger groups so please make sure to double check, so you do not tip twice. • Maximum tip for a taxi fare is 10%. 17 Coaches Manual 2022-2023
HINT: Immediately after you get a receipt, take a picture with your phone. This way you can have a record in case it goes missing, and you can also upload to Workday using the mobile app (which is slightly different looking than the cloud version).
departmental Equipment Manager will inventory, ensure there are no issues, and notify for coach pickup. Invoices will be sent to the Administrative Assistant for payment.
4.2.4.2 Non-Reimbursable Expenses
• In order to ensure an August delivery, team orders need to be approved and finalized by May. Orders submitted after this date may be subject to backorder. These bookings are made to secure inventory for your team.
Expenses that will NOT be reimbursed include: • Alcohol purchases • Parking infractions, tickets, or fines. This includes parking tickets on campus • Any personal expenses In the event a receipt is not available, you will need to complete a Missing Receipt form.
4.2.5 Brock Sports Clothing Order
Additional Notes:
• The turnaround time for T. Litzen orders placed throughout the year is a minimum of 6-8 weeks but varies - ask for a delivery date before ordering. • Should you need to make changes to your order or require further information, please make sure you provide the order number and send your request to Erica Wortley at ewortley@brocku.ca
Procedures
4.2.6 Fundraising and Support Strategies
Product Inquiries: Coaches are encouraged to access catalogues and product information. Inquiries are to go directly to Erica Wortley, Manager, Events & Partnerships at ewortley@brocku.ca
Teams may be interested in fundraising to supplement their team operations. All proposed fundraising initiatives MUST RECEIVE PRIOR APPROVAL from Emily Allan or David Velasco. This is to ensure that such initiatives not only follow the law, but also those guidelines established by the University. This includes solicitation of donations of service and/or goods from suppliers, restaurants, etc. If your team will be fundraising externally, or for information on the Adopt a Badger fundraising program, contact Erica Wortley, Manager, Events & Partnerships at ewortley@brocku.ca
Submitting Orders: Orders will ONLY be accepted on the official order form. Once your order is submitted, a ‘Quotation’ will be sent to you for approval, and also to the department. Coaches need to review for accuracy and confirm with the T. Litzen representative, whereas the department will confirm funds for the purchase. Following the ‘Quotation’ an ‘Order Acknowledgment’ will be sent to the coach for approval. Art Approval: Following coach approval of the ‘Order Acknowledgment’, T. Litzen will send an ‘Artwork Approval’ to Erica Wortley to approve. Following approval, the order will process and ship when ready. Order Inquires: Please email Erica Wortley at ewortley@ brocku.ca with all order inquiries. When possible, please provide the order number which is located at the top of your ‘Order Acknowledgement’. Order Pick Up: The order will arrive at central Shipping & Receiving and be delivered to the department. Our
The university has a policy regarding off-campus “pub-related” events sponsored by Brock related groups. Such events must not use the name of the University or Brock Sports. Use of the university or department name places a degree of liability on the university.
4.2.6.1 Strategic Partnerships Through Strategic Partnerships, Brock Sports & Recreation maintains policies that govern partnership activities such as donations for community benefits and sponsorships. Brock Sports & Recreation is approached annually by many potential partners seeking varying levels of support. Unfortunately, Brock Sports & Recreation is unable to support all charities in need. Moving forward, Brock Sports & Recreation will leverage the name, brand and likeness 18 Coaches Manual 2022-2023
for partnerships with the following organizations, all to create successful partnerships and ensure consistent treatment for every potential partner: U SPORTS and OUA initiatives (including Shoot for the Cure/Shoot for Change), Movember, United Way Charities, and the Niagara Health Foundation. For more information, please connect with Erica Wortley at ewortley@brocku.ca
4.3 Parking Services To obtain a parking permit, please request through our Administrative Assistant. For Stipend and Volunteer Coaches using an Athletic Coaches parking permit: The Athletic Coach permit allows for coaches to park in Reserved B Lot before 8:00 a.m. and after 3:30 p.m. on weekdays and all day on weekends (with the exception of 2 a.m.- 5 a.m.). Outside of the above stated times, coaches must park in Zone 3 (formerly Lot S). Coaches - Overnight: Overnight parking for away competitions/events will be provided for coaches that have a valid parking permit or Athletic Coaches permit; coaches should park on the east side of Zone 3 (formerly Lot S), closest to the daycare, for overnight parking. Overnight parking with a permit is not permitted in any other lot on campus. Please note that anyone with balances owing on their parking account must clear them before any further parking arrangements can be made. Parking outside of the arrangements above will result in vehicles being ticketed and/or towed. Coaches and staff are responsible for any parking fines incurred.
4.4.1 Team Travel Guidelines Same Day Competition: • Coaches may drive a rental vehicle a maximum of 300km (to the venue), coach their event, followed by the return trip (300 km) back to Brock. • If the venue is over 300 km from the University, coaches must either hire a driver or rent a bus. • If the competition is over 4 hours away from Brock, it is recommended that the trip includes an overnight stay. • Only the allowable travel roster is permitted to travel with the team for away competitions. Overnight Competition: If the competition involves an overnight stay, the coach may drive up to 400km with at least one 15 minute rest stop. • Anything over 400km will require the hiring of a driver or the rental of a bus. • Only the allowable travel roster is permitted to travel with the team for over-night competitions. • No other students, parents or fans are permitted to travel on the bus with the team or in the rental vehicle. Please note – all travel plans are dependent on approval from Emily Allan, Associate Director.
4.4.2 Travel Arrangements All booking of vehicles for team travel must be done through David Velasco, Manager, Varsity Operations. The department will determine appropriate travel based on the coaches’ departure and return times (see below re: Vehicle Policies).
4.4 Travel
4.4.3 Accommodation Policies
Important: All coaches/assistants are required to travel with the Coaches Manual as the emergency response plan is outlined clearly and contains the necessary contact numbers.
1. All booking of accommodations must be made through David Velasco, Manager, Varsity Operations. 2. Room assignments for the team are to be determined by the coach. These assignments must be submitted to David one week prior to the date of travel. Adjustments to the final rooming list can be made if necessary (sickness, not travelling, etc.). Maximum 1 person per bed. Coaches and team staff are never to share a
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room with a student (including student-athletes, student therapists, etc.). 3. Coaches are reminded to have student-athletes check all rooms immediately upon arrival for any disrepair, etc. Any problems found should be reported to the management of the establishment immediately, to ensure that such problems are not attributed to your team’s occupancy. 4. Student-athletes are PERSONALLY RESPONSIBLE for any charges to the room other than the base cost of the room rental. 5. Student-athletes are PERSONALLY RESPONSIBLE for any damage to the rooms and any items reported missing from the rooms. 6. The coach is responsible for ensuring the studentathletes’ behaviour and deportment, during their occupancy, is above reproach. 7.
Student-athletes may be granted permission, with valid reason, to stay at accommodations other than those provided for the trip.
8. Alcoholic beverages are NOT permitted in room accommodations or in any mode of transportation (vehicle, bus, flight, etc.) when representing Brock at any competition. Student-athletes are to be reminded of the alcohol code when on away trips.
4.4.4 Student Communication While
Travelling 1. Single day travel (no overnight) – student-athletes should be informed of the departure time AND the proposed return time, as well as pick-up location. They should be aware of any penalties associated with not adhering to the established times. 2. Overnight Trips – Prior to departure, student-athletes should be given an itinerary which includes the name of the accommodation, phone number, departure time, expected return time, mealtimes, curfew, etc. If there is an emergency while travelling (ie. Injury requiring trip to hospital), please contact your BSM staff to make appropriate arrangements for an assistant coach to be with the student-athlete if parent/guardian is not present.
4.4.5 Out of Country Medical Coverage Please be advised that all student-athletes must have their own medical coverage for out-of-country travel. Should a student-athlete not have this insurance, or is not covered through another policy, they can purchase insurance through BUSU. More information regarding the Brock BUSU undergraduate Health and Dental plans: https://www.studentvip.ca/ Graduate students can find information at: https://brocku. ca/graduate-students-association/services/gsa/healthand-dental-plan/ To check validity of a student’s status on supplementary BUSU coverage: If planning an international student trip, please email Joanne Matko (healthplan@brockbusu.ca) the names and student ID #’s of the students participating. Joanne can then verify whether or not they are enrolled or have opted out. If the student is not insured on BUSU’s plan, the department can advise the student they need to obtain travel coverage from another source prior to departure. Part-time coaches, assistant coaches and team support staff must also have their own out-of-country coverage for hospital or emergency care if they plan on travelling with the team. Brock Sports must have this information (for student-athletes, coaches and support staff) on file, and ensure it is available to coaches who are traveling out of country with their team.
4.4.6 Vehicle Policies 1. All vehicle rentals are booked through David Velasco, Manager, Varsity Operations using a pre-established vendor relationship. Departure and return times are to be discussed in consultation with the coach. 2. Coaches/staff are required to rent a vehicle (rather than using their own) when travelling a distance greater than 500 km, round-trip. Not only is this more economical, but people travelling on Brock business should not incur potential personal liability. 3. All drivers MUST complete a Driver Authorization Form prior to driving a rental vehicle for the first time. This is to occur once every year at the start of the season. 20 Coaches Manual 2022-2023
Forms can be found on the website or through the administrative office. 4. Rental vehicles (cars/vans) should be visually checked, internally and externally, for any damage PRIOR to departure. Items in question should be reported to and noted by the dealer prior to use of the vehicle (if possible, take pictures). 5. Rental vehicles (cars/vans) should be cleaned (removal of garbage, etc.) internally upon return. Additional charges are levied for cleaning. 6. Any problems with the vehicle during its use should be reported to the dealer AND David Velasco, Manager, Varsity Operations immediately upon return. 7.
On return, we recommend that you fill the vehicle’s gas tank prior to drop off. Gas charges are substantially less at regular outlets as compared to those at the rental agency. When dropping off, take pictures of vehicle (inside, outside and gas gauge) and keep as visual evidence.
8. Drivers of rental vehicles – any rental vehicle that exceeds ten (10) passenger capacity, must be driven by an individual who holds a minimum of an “F” class license. 9. 407 ETR usage - must be preapproved by the department. 10. Alcoholic beverages are not to be carried or consumed in any vehicles used for team transportation. 11. Student-athletes’ personal vehicles – the department does not encourage or promote the use of studentathletes’ personal vehicles to transport themselves. It is not permitted that student-athletes transport any other student-athletes to an away competition when transportation is provided. The coach may grant permission, with valid reason, for individuals to drive their own vehicles to an away contest, however, other team members will not be allowed to travel with that individual. The student-athlete should clearly understand that permission absolves the university of any responsibility during such travel, and no reimbursement will be provided for such travel. Details must be noted on the Varsity Travel Sheet prior to departure and the student-athlete must complete
and submit a Travel Release Form, found here: https:// gobadgers.ca/documents/2021/10/8/Travel_Release_ Form_2021_22.pdf 12. The expectation is that all student-athletes who travel with the team to an away contest will return with the team. A coach may grant permission to a studentathlete, for valid reason, to not return with the team. This must be noted on the Varsity Travel Sheet prior to departure.
4.5 Recruitment 4.5.1 Regulations and Conduct Coaches are responsible for being aware of and adhering to all league recruiting policies. League rules establish limitations on official recruit visits, reimbursements and gifts. Offers of Athletic Financial Awards (AFAs) should be confirmed prior to making the offer with Tim Stang, Manager, Varsity Student Athlete Services & Compliance. All AFAs should be presented to recruits in an official letter of offer from Brock Sports. U SPORTS: usports.ca/uploads/hq/By_Laws-PoliciesProcedures/2018/EN/Policy_40.10.7_Recruiting_ Regulations_%282018-2019%29.pdf OUA: oua.ca/documents/2021/6/18/OUA_Procedures.pdf
4.5.2 Letter of Intent (LOI) The Letter of Intent (LOI) is specific to U SPORTS teams. The LOI creates a formal acknowledgement of the recruit’s intent to attend Brock University and provides notice to all other institutions that they can no longer actively recruit the student-athlete. LOIs can be issued no more than 12 months prior to the start of the recruit’s academic year. In order to have an LOI issued, the recruit must hold an account with U SPORTS Central (U SPORTScentral. ca/StudentCentre) and pay the mandatory one-time fee of $50. U SPORTS will generate a unique ID which can then be provided to Tim Stang, Manager, Varsity Student Athlete Services & Compliance for the online issuing of a letter. U SPORTS: usports.ca/hq/eligibility/letter-of-intent 21 Coaches Manual 2022-2023
5.0 Major Services 5.1 Walker Sports Complex: Facilities/
Central Equipment Room
On August 1, 2022, the Departments of Brock Sports and Brock Recreation merged again to become the Department of Brock Sports & Recreation. While we have functioned together for many years, it is important to understand that we are all one team, working to provide great programming for students, faculty, staff and community. Walker Sports Complex is home to several departments, programs and facility members. Brock Sports & Recreation is proud of our full-time and student staff who provide customer service to our university partners and guests. Please remember with so much going on, the staff doesn’t know everyone. A quick introduction and request to our staff will help enable them to provide assistance. Please always include facilities staff in your planning and ask for a facility supervisor on duty if you need assistance. 1. Membership Facility Walker Sports Complex is a membership-based facility. Every registered Brock University student pays ancillary fees that cover their facility membership. During individual training, student-athletes and coaches should provide their student card/membership ID at the Central Equipment Room desk for activity space access. Booked time such as team practice does not require individuals signing in at the Central Equipment Room desk. 2. Booking Requests A Coaches Request Form must be filled out for any event outside of the regular practice schedule (eg. fundraising/ recruiting events). The request form helps Brock Sports & Recreation make the most of our space allocation and helps provide information to other staff in the building. The digital form can be sent to David Velasco, Manager, Varsity Operations, with a copy to Brent Schulz, Facilities Manager, for consideration and approval. The approval will be provided by David Velasco, Manager, Varsity Operations.
3. Regular Practices Practice schedules will be provided by David Velasco, Manager, Varsity Operations prior to your season. Any changes or cancellations should be reported to David a minimum of 1 week in advance. 4. Last 10 Minute Rule Walker Sports Complex operates on a 10 minute cleanup/set-up rule. The last 10 minutes of your booking is the transfer time for one booking to end and another to set up. For example, if your booking is 2-4 p.m. then at 3:50 p.m. practice is over and clean up begins while set up for the next booking begins. Please be sure to adhere to and respect this rule. 5. University Events There are many other departments and events that require space in Walker Sports Complex, including academic programs, exams, convocation and student initiatives. There will be times when services we provide are stretched thin (eg. during student exams, team practices may be limited or unavailable). 6. Gameday Apparel A Varsity Equipment Request Form should be obtained from the Central Equipment Room, filled out and submitted to the supervisors at least 24 hours in advance of the pick-up time. Please check what has been packed for you upon pick-up, before leaving Walker Sports Complex. 7.
Laundry Service
Laundry service can include a towel, a laundry loop and gameday apparel. Not all teams are provided with towels or laundry loops. These services are terminated at the end of the teams’ regular season. 8. Seasonal Locker/Team Room The Walker Sports Complex has limited team room and locker availability. We are committed to supporting U SPORTS and OUA policies where possible. Often the number of daily events puts a strain on our resources. Some teams will be issued a team room and/or locker use during their regular season based on availability. These team rooms may be shared by other teams, home and/or visiting. Student-athletes will be asked to vacate lockers 22 Coaches Manual 2022-2023
once the team has completed its season. It is the coach and managers duty to assist with the issue and care of these services.
• Gym Aware Implementation with High Training Age Athletes
9. Travel Access To/From Walker Sports Complex
Expectations of Coaches for BSP:
Please notify your department coordinator and facilities staff of departure and arrival times for away competitions. Facilities staff will help where possible in providing access to your equipment and the facility. If the departure or arrival times are outside of building hours, you will be directed to contact Campus Security at ext. 3200 (after hours #) to gain access to the facility.
1. Lead Sports Performance Coaches are to be treated as an extension of your team staff.
*Services subject to change based on University guidance in unforeseen circumstances eg. COVID safety measures, budget constraints, etc.
5.2 Brock Sports Performance Centre
(BSPC)
Brock Sports Performance (BSP) offers expert performance coaches and quality strength and conditioning programming to our varsity student-athletes. Brock Sports Performance is comprised of four lead sports performance coaches and 45 kinesiology undergraduate student volunteer coaches. For bios on the BSP coaches visit brocku.ca/bsp The BSP oversees the development of many varsity programs. These teams receive annual testing, programming, periodization and expert coaching in order to improve performance in their given sport. Based on the sport model, services that are offered to sports include:
• Program demo by sports performance lead interns
2. Student volunteer coaches and interns are to be treated as an extension of your team staff. 3. To access training sessions athletes are to always track their progress on Team Buildr via iPads (provided in the BSPC) or personal cell phones, have a water bottle and wear Brock or Neutral Gear (when possible). 4. T-shirts with sleeves are required to access the BSPC and Rowing Centre Weight Room. 5. Team attendance will be tracked via Team Buildr. 6. Expectations are that the athlete will complete all sessions with their team unless otherwise communicated with sport coach and lead performance coach via email. 7.
Communication and collaboration via email is necessary. Please be sure to communicate any changes in the schedule in advance and for any changes regarding the workouts, please allow the BSP lead coaches to communicate this to the student-athletes.
8. Coaches are to communicate the annual competition schedule to their lead performance coaches as soon as it is released by the OUA. 9. For applicable teams, coaches are to meet weekly with lead performance coaches and lead Brock Sports Medicine staff for Integrated Support Team (IST) meetings.
• Testing completed by sports performance coaches and/ or interns (spot testing completed as needed)
10. Coaches are to trust that if lead performance coaches need to discipline tardy or frequently absent studentathletes by removing BSPC or Rowing Centre Weight Room privileges, it needs to be supported.
• Performance coach led sessions each week
5.3 Brock Sports Medicine (BSM)
• Strength & conditioning workouts either in the BSP Centre or in the Rowing Centre weight room
• Combative vs. non-combative training • Student interns assigned to lead warmup/cooldown at as many games/practices when possible
5.3.1 Mission Statement: To provide Brock University students with exceptional care and education in the prevention, assessment and treatment of sport and exercise related injuries.
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Student-athletes are encouraged to have their athletic injuries assessed and treated at the Brock Sports Medicine Clinic in Harrison Hall (next to Campus Security). Sports Medicine physicians are available Monday, Wednesday and Thursday at varying times during the varsity season. Three Certified Athletic Therapists and one Sport Physiotherapist are available in the clinic during the varsity season. The Varsity Trainer’s Room (VTR) is located in the Walker Sports Complex on the lower level, just left of the change room entrance, and is open daily from 3:00 p.m. to approximately 7:30 p.m. (ext. 4835). Student-athletes who are being taped before a competition or practice must allow enough time for taping and preparation or they may be late for their practice or competition.
5.3.2 Staff and Services For contact information and more information on the Physicians, Lead Therapists, and Consultants, please visit: https://brocku.ca/sports-medicine
5.3.3 Custom Knee Braces BSM fits and sells custom knee braces to student-athletes who require them. The student-athlete will need a doctor’s prescription if claiming under extended health care. BSM will do the sizing, ordering and fitting of the braces here at Brock and receipts will then be provided for insurance needs. When buying braces through BSM, the studentathlete can be assured the sizing and fitting is done properly and is done here on campus. Book an appointment via the BSM receptionist at x3791.
5.3.4 How to Book an Appointment to See
the Doctor or Therapist Student-athletes may be asked to book an appointment with a Sports Medicine physician preferably prior to treatment with a lead therapist. In order to book an appointment: 1. Contact the Brock Sports Medicine Clinic via email: sportsmed@brocku.ca or phone (905) 688 5550 ext 3791. The administrative staff will assist in booking your appointment and confirm via email or phone.
2. Contact the lead BSM therapist for your team and they can schedule your therapy and/or doctor’s appointment via the Brock Sports Medicine EMR software. 3. If a student athlete sees a doctor in Student Health Services (SHS) because the sports medicine doctor was not available, please ask the SHS doctor for a referral slip so the therapist can see the doctor’s diagnosis and suggest therapy prior to the clinic appointment. Student-athletes who drop in before practice cannot be assured they will be assessed and treated during this very busy time. What to bring for your physicians’ appointment: 1. All student-athletes need to bring their Ontario Health Card or international Health Card with them in order to see a BSM physician. Brock Sports Medicine Clinic, Harrison Hall: Monday to Friday, 9:00 a.m.-5:00 p.m., ext. 3791 Sports Medicine physicians are available Monday, Wednesday and Thursday at varying times during the varsity season. Three Certified Athletic Therapists and one Sport Physiotherapist are available in the clinic during the varsity season. All student therapists have first responder certification, CPR, First Aid and Emergency Action Plan Training. All student therapists carry the team’s medical cards and emergency contact numbers for family, as well as all emergency first aid supplies (i.e. masks, gloves, Band-Aids, tape, etc.) in their kits. The clinic’s staff is dedicated to the student-athlete’s health and welfare during competition. At times an athlete may be advised not to participate for fear of future serious injury. If the University’s Sports Medicine Doctor or lead Therapist indicates that a student-athlete should not compete then the athlete is required to follow the doctor’s or therapist recommendation. Please Note: First year athletes of select teams will be assessed with a pre-season medical once selected to your team. BSM staff will review the medical information immediately and refer any student-athletes to the sport doctor(s). 24 Coaches Manual 2022-2023
5.3.5 Cancellation Policy To better serve more student-athletes and meet the high demand for therapy, the Brock Sports Medicine Clinic requires 24 hours’ notice to cancel a scheduled therapy appointment. Students who miss appointments deny fellow students the opportunity to receive prompt care. Therefore, patients who do not follow the cancellation policy may be charged $25 before receiving their next treatment. Additional missed appointments may result in suspension of therapy privileges.
5.3.6 Varsity Trainers Room (VTR) The Varsity Trainer’s Room is located in the Walker Sports Complex on the lower level, just left of the change room entrance, and is open daily from 3:00 p.m. to approximately 7:30 p.m. (ext. 4835). It is also available during the day if teams are practicing prior to 3:00 p.m. Services include pre-practice/pre-competition taping and support techniques, hot pack applications, hydrotherapy, Game-ready and Normatec compression recovery tools as well as therapist-related stretching when required. Student-athletes who are being taped before a competition or practice must allow enough time for taping and preparation or they may be late for their practice or competition. Post-game/practice services include icing, cold whirlpool and acute injury assessment to determine if the athlete should see a Sports Medicine Physician for further evaluation. A certified Therapist will be on duty MondayFriday from 3:00 p.m. to approximately 7:30 p.m. to help service the student-athletes and to be available for any emergency situations.
participation. Should the student-athlete or coach report ANY of the following symptoms, the student-athlete is to be safely and immediately removed from the field: 1. headache 2. dizziness 3. ringing in the ears 4. memory loss 5. nausea 6. light sensitivity 7.
drowsiness
8. depression 9. increasing confusion or irritability 10. repeated vomiting 11. seizure or convulsion 12. weakness or tingling / burning in arms or legs 13. deteriorating conscious state 14. unusual change in behavior 15. double vision Every student-athlete who has a possible concussion must see a Physician in the Brock Sports Medicine Clinic and follow the Return to Play and Return to Learn process. Link for the Brock Sports Medicine Concussion Protocol: https://gobadgers.ca/documents/2022/8/23/BROCK_ SPORTS_MEDICINE_CONCUSSION_PROTOCOL__V2_.pdf Once the student-athlete makes an appointment, our physicians, in collaboration with our lead therapists, will oversee and help the student-athlete navigate the Return to Learn and Return to Play protocols.
Please note that the VTR closes at 7:30 p.m. at the latest (depending on the evening varsity practice schedule) during weekday practices and is open for 15 minutes after every home game.
In addition, to ensure student-athletes get the required academic accommodation, they need to request a Brock University Student Health Services Medical Concussion Certificate, which is available from the Physicians in Student Health Services and the Brock Sports Medicine Clinic.
5.3.7 Concussions and Post-Concussion
Rowan’s Law
Instructions Any student-athlete with a suspected concussion should be IMMEDIATELY REMOVED FROM PLAY. The student-athlete is not to return to the activity until they are assessed medically and cleared for further
ontario.ca/page/rowans-law-information sportsorganizations-and-schools ontario.ca/page/rowans-law-concussion-safety coachesontario.ca/programs-resources/concussion 25 Coaches Manual 2022-2023
5.3.8 Drug Education Program All student-athletes are required to complete an online drug education program as a condition of their eligibility. The program ensures a consistent and up-to-date message is delivered to all student-athletes and coaches. This can be done at the student-athlete’s convenience and takes approximately 50 to 60 minutes to complete. The online course may be completed in a single session or you may choose to exit at any time and return to where you left off when you next log in. ALL COACHES MUST COMPLETE THIS COURSE AS WELL. Student-Athlete and Support Personnel Instructions If you have taken the CCES online course previously: 1. Please use this link to login: http://education.cces.ca 2. Use the login information you previously created. 3. Can’t remember your username? Try your email address. 4. Use the “Forgot Password?” function to retrieve your password if you have forgotten it. 5. Contact the CCES if you have forgotten your login information. 6. Do not use the enrollment key below to create a new account. 7.
One you have logged in, follow the appropriate steps to complete the True Sport Clean Quiz.
If you are taking the CCES online course for the first time: 1. Please follow this link: https://cces.myabsorb. com/?KeyName=USPORTS-2022 2. Copy-and-paste the key below into the appropriate text box and press Sign Up. 3. Enrolment Key: USPORTS-2022 4. You will be prompted to enter your name and your email address. Your email address will become your username. Enter a password that you will remember.
5. Log in with your new username and password. Go to “My Courses”. You must complete the “Profile” module before you can start the course. 6. Return to “My Courses” to begin the course True Sport Clean Quiz. Note: If you return at a later date to start the course or to continue a partially completed course, you must log in with your unique username and password. If you use the enrollment key again you will be creating a duplicate account and will have to start your training from the beginning. If you have trouble logging in, please contact the CCES for assistance. Canadian Centre for Ethics in Sport 1-613-521-3340 x3236 or 1-800-672-7775 education@cces.ca Student-athletes and coaches should note that there has been some relaxation of the guidelines around cold and flu over-the-counter medication. BSM can provide you with a partial list of acceptable remedies. If a studentathlete is taking a banned medication that is prescribed by their physician, they must have their physician or a Brock Sports Medicine Physician complete a “Therapeutic Use Exemption Form” (Forms can be requested from Brock Sports Medicine at sportsmed@brocku.ca), to be faxed to CCES. The student-athlete will then be notified by CCES as to the status of their eligibility. This can be time consuming, so the student-athlete is encouraged to have the form completed and faxed to CCES immediately upon discovery of taking such banned medication. Additional Resources To check your medications to ensure they are not banned please go to the Global Dro Website https://www.globaldro.com/Home Regarding information pertaining to Cannabis in sport, please go to the CCES website cces.ca/cannabis To Check the prohibited list published by WADA on January 1, 2022 please go to https://www.wada-ama.org/en/ resources/science-medicine/prohibited-list-documents 26 Coaches Manual 2022-2023
5.3.9 Drug Testing
How long is a TUE valid?
U SPORTS student-athletes and coaches should note that they are subject to random, no-notice drug testing according to the Canadian Centre for Ethics in Sport (CCES) guidelines. These guidelines forbid the use of cannabinoids (marijuana and its derivatives). A positive test will result in a student-athlete sanction.
A TUE granted by the CCES is valid for the duration of the treatment as prescribed by the physician, up to a maximum of four years. It is the student-athlete’s responsibility to know when the TUE expires and to apply for renewal before this date if necessary.
5.3.10 Therapeutic Use Exemptions (TUE)
All student-athletes who are subject to doping control must be aware of the TUE rules and requirements that apply to them. These rules and requirements will vary depending on the student-athlete and will determine when and to which organization an athlete must submit a TUE application. Talk with BSM personnel for more info.
What is a Therapeutic Use Exemption? Student-athletes, like all others, may have illnesses or conditions that require them to take particular medications. If the medication a student-athlete is required to take to treat an illness or condition happens to fall under the World Anti-Doping Agency’s Prohibited List, a Therapeutic Use Exemption (TUE) may give that student-athlete the authorization to take the needed medicine. Student-Athletes are not automatically granted authorization, but must submit a TUE application to the appropriate governing body. Go straight to the TUE forms and requirements (cces.ca/en/ medicalforms) Under what circumstances will a TUE application be approved? The substance or method is needed to treat an acute or chronic medical condition, such that the athlete would experience a significant impairment to health if the prohibited substance or method were to be withheld; the use of the prohibited substance or method would produce no additional enhancement of performance other than that which might be anticipated by a return to a state of normal health following the treatment of a legitimate medical condition; and there are no reasonable therapeutic alternatives or other alternatives are ineffective. Examples include: • Insulin for the treatment of Type 1 Diabetes Mellitus; • Beta-2 Agonist inhaler, such as terbutaline, for the treatment of asthma; or • Methylphenidate for the treatment of ADD or ADHD.
Who should apply for a TUE?
IF YOU ARE UNSURE, YOUR STUDENT-ATHLETE SHOULD CHECK WITH BSM STAFF BEFORE TAKING ANY MEDICATION – THIS INCLUDES HERBAL REMEDIES.
5.3.11 Permitted use To check medications to ensure they are not banned, please go to the Global Dro Website https://www.globaldro.com/Home To Check the prohibited list published by WADA on January 1, 2022 please go to https://www.wada-ama.org/en/ resources/science-medicine/prohibited-list-documents Please Note: If medications are available at local pharmacy, the student-athlete can speak with a pharmacist to ask any questions or if they are unsure of the medication contents.
6.0 Brock
Initiatives and Involvement 6.1 Badgers 4 Badgers This program is on hold for the 2022-23 season. What is Badgers 4 Badgers? Badgers 4 Badgers is a program that is meant to create support for all Brock Sports varsity teams and generate an increased sense of
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school pride. With varsity student-athletes supporting and cheering for one another, Badgers 4 Badgers develops pride and spirit at Brock. How does it accomplish this? All teams participating in Badgers 4 Badgers are awarded points based on their attendance at sporting events, achieving academic excellence, participating in community service and through athletic achievements. By playing/performing in front of fellow Badgers, teams receive support from other varsity teams. This also helps student-athletes get to know one another and develop relationships outside of sport. As a result, spirit and a sense of togetherness grows amongst our teams and students due to Badgers 4 Badgers. How do points get awarded? Points are awarded to teams based on their attendance at Badgers 4 Badgers events. To distribute points fairly, the percentage of student-athletes a team has in attendance at select events will dictate how points are awarded. For example, if 20% of a team’s student-athletes attend a rugby game, they will gain 200 points. However, if 100% of the student-athletes on the team attend, they would earn 1000 points. The more the team accomplishes throughout the year, the more points they will earn based on their achievements. If a team qualifies for the OUA playoffs, they are awarded 50 points. The team with the highest GPA wins 1000 points. What do these points mean? At the end of the year the team with the highest point total will receive recognition at the Brock Sports athletic banquet for winning the Badgers 4 Badgers competition, as well as $2000 for the team! The team can choose what to do with the money, but ultimately the coach makes the final decision. The second-place team will receive $1000 and the third place team will receive $500. Get your team involved and help develop Brock’s spirit and pride while cheering on and receiving support from fellow student-athletes.
6.2 Student Athletic Leadership
Council (SALC) and BIPOC Athletic Council
Re-instated in 2021-22, SALC is ready for 2022-23 season! The Student-Athlete Leadership Council is comprised of Brock University varsity student-athletes and is designed to both represent the interests of student-athletes, while also providing feedback to the department on policy creation and overall operations that affect the lives of Brock student-athletes. The mission of the SALC is to enhance the total student-athlete experience by promoting advocacy, protecting student-athlete welfare and fostering a sense of community. Contact Erica Wortley, Manager, Events & Partnerships at ewortley@brocku.ca for details.
6.3 Badgers Care Community
Outreach
The Badgers Care Community Outreach program coordinates efforts in a centralized approach when we represent our brand in the community. The Badgers Care coordinator manages and develops partnerships with a variety of Niagara Region community outreach programs. The objective is to consolidate, connect and enhance current practices into a Badgers Care program. Badgers Care is using sport as a means of social change and a vehicle to empower positive change in the Niagara Region through student-athletes, enabling them to become wellrounded leaders and role models, proving they are not only dedicated in the pursuit of excellence on the playing field, but off the field of play as well. The program also looks to establish a community service baseline and to develop a community service plan for Brock Sports. By aligning teams, we will increase our impact on the organizations we are working with. For 2022-23 we are reviewing this program. For teams that are interested in finding out about potential opportunities to get involved in the community, please contact Erica Wortley, Manager, Events & Partnerships at ewortley@brocku.ca
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7.0 Media
and Sport Information 7.1 Media/League Responsibility We have a responsibility to the OUA, U SPORTS and the media to provide results and information regarding all Brock Sports events. The Sports Information Coordinator will provide you with details regarding the procedure expected in your particular sport. Please note, there are league fines associated with not providing the official score sheet to the league, and not phoning event results to the appropriate media by the deadlines required. These fines will be charged back to your team operating account.
7.2 Game Sheets In events/games where there is not an official scorekeeper, it is the coach’s responsibility to: 1. Obtain a supply of Official Score Sheets from the Manager, Events and Partnerships, and ensure that both coaches involved in the event properly complete the Official Score Sheet. 2. Ensure the Official signs the score sheet, and the proper recording of results is included on the sheet. Return the Official Score Sheet, immediately following the event, to the location as outlined in the information provided by the Manager, Events & Partnerships. This process also needs to be followed in exhibition games, including outside the college/ university circuit, out of province and out of country.
7.3 Media Guidelines Suggestions for coaches regarding media relations: Brock University and the Brock Badgers enjoy a strong partnership with the media and co-operating with reporters is an important part of being a coach. In the past few years, many Badgers teams and student-athletes have generated media coverage with stories of overall success and human-interest profiles. Local, regional and national media have taken notice of what the Badgers and their fans have been doing.
Here are some pointers for dealing with members of the media: Be polite to members of the media. You might be asked a question that seems odd or the reporter might not know much about your sport, but it’s important to be respectful. Use the opportunity to educate the interviewer about you as a coach and your sport. Coaches who are courteous and are known to be quotable are the ones reporters come back to. Avoid “yes” or “no” answers. Reporters are looking for complete quotes, so try to answer questions in full sentences. For example, if a reporter says, “they played great today, didn’t they?”, rather than answering with a simple “yes, thanks”, a better answer would be “I feel like they played well, it was a good team effort…etc.” Nothing is off the record. If you’re talking to a reporter, assume that anything you say could potentially end up in the newspaper or on the radio. If you’re asked a question that you don’t want to answer, don’t feel comfortable answering or know you shouldn’t answer, don’t be afraid to tell the reporter “no comment”, or “I’m not able to answer that question for you”. If you feel as though a reporter is harassing you or attempting to get you to say something you’re not comfortable saying, don’t be afraid to direct them to Stephen Leithwood, our Communications Officer, at 289-214-1899, or 905-688-5550 x4752 or Maryanne St. Denis, the university Content and Communications Manager, at 905-688-5550 x4420, or 905-246-0256 and they will handle the situation. Be on time for an interview. Reporters sometimes show up late for interviews, but you should be there early. Media deadlines are often tight and making a member of the media wait an extra 10 minutes could mean the difference between a story about Brock and your team being printed or not. Be honest, but positive. Honesty is crucial when talking to the media, but talking negatively about competition officials, opponents, or student-athletes doesn’t serve any purpose. Give the opponents credit where credit is due.
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STAY CALM AND HAVE FUN. Being interviewed by the media is a good opportunity to raise your profile as a coach, and your team’s profile. If you have any questions concerning the media, contact Stephen Leithwood at x4752 or Maryanne St. Denis at x4420.
7.4 Brock Sports Website Policies The Brock Sports website is used to provide information on all Brock varsity sports. Pages for each sport are included, with rosters, statistics (when available), schedules and results. Up-to-date scores and results will be available the same day as the event, as long as the results are reported to Jordon Hall, Sports Information Coordinator. Scores and competition summaries are posted on the Brock Sports website after Brock events, often within minutes of the end of a competition, allowing our supporters to find immediate scores and information, regardless of where the event is held. Again, results must be called in from road events for this to work, unless the Sports Information Coordinator has made arrangements with the opponent’s sports information office. Photos will also be used on the Brock Sports website to promote team and individual success. It is important to note that no other team website should be used. Anything that is connected to Brock and using the Brock name should run through our gobadgers.ca website.
7.5 Reporting of Scores/Events It is the responsibility of the head coach to call in results from road competitions, unless the Sports Information Coordinator has made arrangements with the opponent’s sports information office. Timely reporting (within 30 minutes) of results is necessary for media and the Brock Sports website. Please reach out to Jordon Hall, Sports Information Coordinator, at jhall@brocku.ca
7.6 Photography Stephen Leithwood or a hired photographer will take action photos, headshots and team photos of Brock student-athletes, coaches, staff and teams. These photos will be used on the Brock Sports website and in both oncampus and off-campus publications. Team photos will also be taken for publication use.
All coaches and student-athletes are required to have a head and shoulders shot taken for media purposes usage and website promotions. Social Media Website – gobadgers.ca Facebook – facebook.com/brockbadgers Twitter - @BrockBadgers
7.7 Recruit Signings and
Announcements
For all recruit signings, please contact Tim Stang, Manager, Varsity Student-Athlete Services & Compliance BEFORE posting information on social media. NOTE: As per Brock University policy, all recruits must be accepted to the University prior to any information being made public.
8.0 Crisis
Plan
Management
While it is never nice to think of the worst-case scenario, we in Brock Sports are particularly vulnerable to crisis by the nature of what we do. Obviously, crisis can range in severity from the use of an ineligible student-athlete or a positive drug test, to a situation involving personal injuries and death. It is critical that during a crisis there should only be one voice, one spokesperson. Depending on the nature of the crisis, the spokesperson might change, but it is important that a consistent message be delivered. What this means for all of us is to defer to the EXECUTIVE DIRECTOR, BROCK SPORTS & RECREATION immediately PRIOR to communicating, even if approached by media and other interested parties. The Executive Director is to ensure that the communication follows accepted practice of expressing regret, responsibility, restitution, and reform. We will have to work closely to ensure that not only are we working proactively, but we are also perceived as dealing with the problem in a caring, responsible, and professional manner. 30 Coaches Manual 2022-2023
8.1 Steps or Sequence of Actions
• Initial Contact Person (ICP) is responsible for notifying FIRST:
• Before travel ensure that your Team Travel Form is complete and filed with the department
7.
• Before travel, someone else in the travel group is aware of this procedure and has a copy (ideally an assistant coach, trainer, or team leader) • Local authorities (where incident occurs) are notified through appropriate emergency response in the situation of severe injury or death (911, ambulance, police, etc.) • Notify the Executive Director. If you cannot reach them, contact the next person on the list below. This person will become the Initial Contact Person (ICP) 1. Melissa Krist, Executive Director Work: 905-688-5550 ext. 4350 Cell: 416-420-6477 Email: mkrist@brocku.ca 2. Emily Allan, Associate Director, Athletics Work: 905-688-5550 ext. 3380 Cell/Home: 905-359-3953 Email: eallan@brocku.ca 3. Steve Lidstone, Associate Director, Performance Work: 905-688-5550 ext. 5799 Cell: 289-668-7869 Email: slidstone@brocku.ca 4. Tim Stang, Manager, Varsity Student-Athlete Services & Compliance Services Work: 905-688-5550 ext.3776 Cell: 289-668-1374 Email: tstang@brocku.ca 5. David Velasco, Manager, Varsity Operations Work: 905-688-5550 ext. 4138 Cell: 289-241-0896 Email: dvelasco@brocku.ca 6. Ivana Frajdenfeld, Administrative Assistant Work: 905-688-5550 ext. 3384 • Ensure the remainder of team is monitored for shock and taken care of by Lead Assistant Coach (if not present, captain or leadership group).
Matthew Terry, Executive Director, Marketing, Brand and Communications 905-688-5550, ext. 5888 E-Mail: mterry@brocku.ca
University Marketing and Communications will serve as the focal point contact for media, information and requests to speak on behalf of the institution. University Marketing and Communications will: • Provide an internal protocol for receiving and transmitting information. • Provide letter of condolences from University officials with appropriate signatures. • Contact: • Student Development Centre (counselors) • Campus Ministries • Campus Police (i.e. flags at half-mast) • Niagara Regional Police (contact parents or next of kin)
8.2 Further resources Brock’s main Emergency Management Plan: brocku.ca/ campus-security/wp-content/uploads/sites/80/ BrockEMP-MARCH-2018.pdf For coaches’ reference Manager, Personal Counselling And Student Health Services, Mehroon Kassam x3054 Campus Police: 905-688-5550 ext 3200. Niagara Regional Police: 905-688-4111 Sexual Violence Support Sexual Violence Support & Education Coordinator (Human Rights & Equity Office): Assists with reporting of incidents of sexual violence; helping survivors’ access accommodations and supports; training and education; and investigates breaches of the Sexual Violence Policy. X 6174 svsec@brocku.ca humanrights@brocku.ca
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ON-CAMPUS RESOURCES - 905-688-5550 Campus Security Services: 24-hour reporting of incidents of sexual violence, safety planning, crisis intervention, investigations. 24-Hr Emergency: X 3200 Main campus: X 4300 Marilyn Walker School: X 6300 Hamilton Campus: X 3623 security@brocku.ca brocku.ca/campus-security Student Wellness & Accessibility Centre: Free personal counselling on-campus. Crisis: X 3240 Appointments: X 4750 or visit ST 400 brocku.ca/health-wellness-accessibility/ personalcounselling-services brocku.ca/mental-health Department of Residences: Support for residence students X 3370 res@brocku.ca Crisis: X 3706 (North Service Desk) Crisis: X 4311 (South Service Desk) brocku.ca/residence Student at Risk: Threat assessments for students who may be/have become a threat to themselves or others. X 4041 brocku.ca/student-life/student-affairs/students-at-risk Student Health Services: Physical, mental, and sexual health services. X 3243 brocku.ca/health-wellness-accessibility/studenthealthservices OFF-CAMPUS RESOURCES: Sexual Assault and Domestic Violence Treatment Program (Niagara): St. Catharines General HospitaL 905-378-4647 X 45300 Regional unit for all sexual assault and domestic violence services, sexual assault evidence kit, medical attention, STI
and pregnancy testing & prevention. Free Counselling. niagarahealth.on.ca/site/sexual-assault-domesticviolencetreatment-program Sexual Assault and Domestic Violence Care Centre (Hamilton): Juravinski & Hamilton General Hospital 905-521-2100 X 73557 Response team for all sexual assault and domestic violence services, sexual assault evidence kit, medical attention, STI and pregnancy testing & prevention, free counselling. hamiltonhealthsciences.ca/areas-of-care/emergencycare/ sexual-assault-domestic-violence Niagara Region Sexual Assault Centre (CARSA): Free counselling, group therapy, advocacy, legal advice, and resources. 24-Hr Crisis Line: 905-682-4584 niagarasexualassaultcentre.com Sexual Assault Centre Hamilton (SACHA): Free counselling and advocacy, diverse communities outreach, accompaniments and transportation services. 24-Hr Crisis Line: 905-525-4162 sacha.ca Niagara Regional Police: Reporting of sexual violence, VICLAS report (anonymous report for crime tracking), Sexual Assault Unit. 24-Hr Emergency: 911 Non-emergencies: 905-688-4111 In-person: 68 Church Street, St. Catharines niagarapolice.ca/en/index.aspx Hamilton Police Service: Reporting of sexual violence, VICLAS report (anonymous report for crime tracking), Sexual Assault Unit. 24-Hr Emergency: 911 Non-emergencies: 905-546-2929 Sexual Assault Unit: 905-546-4925 In-person: 2825 King Street East, Hamilton hamiltonpolice.on.ca Victim Services Niagara: 24-hr crisis intervention for victims of crime and trauma, emotional support, referrals for additional community resources. 24-Hr Crisis Line: 905-682-2626 victimservicesniagara.on.ca 32 Coaches Manual 2022-2023
Victim Services - Hamilton Police Service: 24-hr crisis intervention for victims of crime and trauma, emotional support, referrals for additional community resources. 24-Hr Crisis: 905-546-4904 victimservicesniagara.on.ca City of Hamilton Sexual Health Clinics: Various locations in Hamilton area hamilton.ca/public-health/clinicsservices Distress Centre Niagara: 24-Hr crisis lines for Niagara. St. Catharines/Niagara Falls/Area: 905-688-3711 Port Colborne/Wainfleet/Area: 905-734-1212 Fort Erie/Area: 905-382-0689 Grimsby/West Lincoln/Area: 905-563-6674 distresscentreniagara.com Crisis Outreach and Support Team: Mental health support and mobile response team.
General Inquiries: 905-641-5222 info@cmhaNiagara.ca cmhaniagara.ca Canadian Mental Health Association - Hamilton Branch: Counselling, skills training, referrals, advocacy, primary health care clinics. General Inquiries: 905-641-5222 info@cmhaHamilton.ca cmhahamilton.ca Design for a New Tomorrow: Supporting individuals who have experienced abuse in intimate adult relationships. Individual & group counselling in St. Catharines, West Lincoln, Niagara Falls, Welland, Fort Erie, and Port Colborne. Phone: 905-684-1223 Email: dfnt@BellNet.ca | dfnt.ca Ontario Coalition of Rape Crisis Centres: Connects survivors of sexual violence and supporters with Sexual Assault Centres in any region across Ontario. sexualassaultsupport.ca
Niagara 24-Hr: 1-866-550-5205 (Press 1) cmhaniagara.ca/coast-niagara Hamilton 24-Hr: 905-972-8338 coasthamilton.ca LGBT Youthline: Confidential, non-judgemental, and informed peer support for Ontario LGBTTQQ2SI youth. Available: Sunday to Friday @ 4:00PM-9:30PM Hotline: 1-800-268-9688 Text: 647-694-4275 Email: AskUs@YouthLine.ca | youthline.ca Good 2 Talk: Free, confidential helpline providing professional counselling and information and referrals for mental health, addictions and well-being to postsecondary students. Ontario 24-Hr Phone: 1-866-925-5454 good2talk.ca Canadian Mental Health Association - Niagara Branch: Short-term/walk-in counselling, urgent support services, Safe Beds, residential services.
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