Banyule City Council Minutes 8 August 2016 by Banyule City Council

Ordinary Meeting of Council Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 8 August 2016 commencing at 7.45pm

MINUTES

PRESENT ..............................................................................................................................3 APOLOGIES..........................................................................................................................3 LEAVE OF ABSENCE ...........................................................................................................3 CONFIRMATION OF MINUTES.............................................................................................3 DISCLOSURE OF INTERESTS .............................................................................................3 9.1 Banyule Fantastic Scout Race 2016 .......................................................................4 9.2 National Tree Day...................................................................................................4 9.3 30 Years of the University of the Third Age.............................................................4 9.4 Impressions Exhibition ............................................................................................5 9.5 Ivanhoe Grammar School Design Exhibition ...........................................................5 1. PETITIONS......................................................................................................................5 Nil 2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT ......................................5 Nil 3. PLANET – ENVIRONMENTAL SUSTAINABILITY .........................................................5 Nil 4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT................................6 4.1 Naming of Reserve in Ironbark Crescent, Ivanhoe ..................................................6 4.2 Construction of a multi-level apartment building at 1 Vine Street, Heidelberg P326/2016 ..............................................................................................................7 4.3 LaTrobe National Employment Cluster..................................................................17 4.4 Supreme Court Decision - 16 Odenwald Road, Eaglemont...................................18 4.5 Proposed five to six storey apartment building at 15-17 Livingstone Street, Ivanhoe - P1244/2015...........................................................................................18 5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ...................23 5.1 Municipal Association of Victoria (MAV) - State Council Motions 2016..................23 5.2 Garage Sale Trail..................................................................................................24

These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 22 August 2016

MINUTES ORDINARY MEETING OF COUNCIL

8 AUGUST 2016

6. PERFORMANCE - USE OUR RESOURCES WISELY..................................................25 6.1 Report on property transactions for the six months ending 30 June 2016 .............25 6.2 Items for Noting ....................................................................................................26 7. SEALING OF DOCUMENTS .........................................................................................26 7.1 Sealing of Documents...........................................................................................26 8. NOTICES OF MOTION..................................................................................................27 Nil 9. GENERAL BUSINESS ..................................................................................................27 10. URGENT BUSINESS.....................................................................................................27 CLOSURE OF MEETING.....................................................................................................27

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 22 August 2016

MINUTES ORDINARY MEETING OF COUNCIL

8 AUGUST 2016

EXTENSION OF PUBLIC FORUM (CO2016/259) Resolution That the Public Forum be extended until 7.50pm Moved: Cr Tom Melican Seconded: Cr Jenny Mulholland

CARRIED

The Meeting opened at 7.50pm.

Acknowledgement of the Traditional Owner, the Wurundjeri willam people The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri willam people.

Present Mayor Cr Craig Langdon, Cr Wayne Phillips, Cr Mark Di Pasquale, Cr Rick Garotti, Cr Tom Melican, Cr Jenny Mulholland. Apologies Cr Steven Briffa Leave of Absence Nil

Confirmation of Minutes That the following Minutes be confirmed: Ordinary Meeting of Council held 25 July 2016 Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale

CARRIED

Disclosure of Interests Nil

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 22 August 2016

MINUTES ORDINARY MEETING OF COUNCIL

8 AUGUST 2016

PROCEDURAL MOTION (CO2016/260) Resolution That the General Business items be moved to the start of the meeting and considered before all other items on the agenda. Moved: Cr Tom Melican Seconded: Cr Craig Langdon

9.1

CARRIED

BANYULE FANTASTIC SCOUT RACE 2016

Cr Tom Melican acknowledged that starting at Rosanna Station on 31 July, in lovely sunny weather, 251 scouts from the Banyule area visited 10 “countries” (stations on the Hurstbridge Line), and completed questions and physical challenges in each “country”, to score points. The event was supported by the CFA and SES, who did a fantastic job. Cr Melican noted that it was great to see all the Scouts out and about, enjoying each other’s company and spreading a bit of joy to all of the other commuters on the Hurstbridge Line. Cr Melican further noted that the hard work and dedication of many volunteers ensured there were no incidents, and that the kids all had a great day and learnt some valuable life skills, whilst developing memories they will treasure forever.

9.2

NATIONAL TREE DAY

Cr Tom Melican acknowledged that over the weekend of 30 & 31 of July, the Friends of Salt Creek and Associated Parklands and the Warringal Conservation Society, along with the great support of hardworking Banyule staff, ensured that hundreds of trees and shrubs were planted within the Rosanna Parklands and the Banyule Flats. Cr Melican commented that it was another great example of Council and residents working together to improve our environment.

9.3

30 YEARS OF THE UNIVERSITY OF THE THIRD AGE

Cr Jenny Mulholland advised that the University of the Third Age celebrated 30 years on 28 July 2016, and the event was attended by the Mayor, Cr Craig Langdon, and herself. Cr Mulholland noted that five tutors gave amazing presentations and Dr Beth Wilson AM was the guest speaker who presented “Fair Health Care: Lessons Learned from Constructive Consumer Complaints.”

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 22 August 2016

MINUTES ORDINARY MEETING OF COUNCIL

9.4

8 AUGUST 2016

IMPRESSIONS EXHIBITION

Cr Jenny Mulholland advised that the Impressions Exhibition was held at Hatch on 27 July 2016, and the exhibition was attended by the Mayor, Cr Craig Langdon, and herself.

9.5

IVANHOE GRAMMAR SCHOOL DESIGN EXHIBITION

Cr Jenny Mulholland advised that Ivanhoe Grammar School held their years 7 to 11 Design Exhibition on 27 July 2016.

1. PETITIONS Nil

2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT Nil

3. PLANET – ENVIRONMENTAL SUSTAINABILITY Nil

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 22 August 2016

MINUTES ORDINARY MEETING OF COUNCIL

8 AUGUST 2016

4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT 4.1

NAMING OF RESERVE IN IRONBARK CRESCENT, IVANHOE

Ms Gilda May spoke to the item. EXECUTIVE SUMMARY The development of the former Bellfield Primary School site at 229 Banksia Street, Ivanhoe (development site), provided for the creation of two reserves, which will vest in Council’s name on registration of Plan of Subdivision 733197P. Reserve No. 2, having an area of 794m2, will be known as 63 Ironbark Crescent and Reserve No. 3, having an area of 158m2, will be known as 10 Ironbark Crescent. At its meeting on 9 May 2016, Council considered and supported a Notice of Motion which suggested that one of the reserves be named to commemorate Margaret Heathorn OAM. Consistent with the Notice of Motion the local community was consulted on the naming proposal. Consultation closed on 21 July 2016. Two telephone calls were received both in support of the proposal. The Notice of Motion also requested an investigation as to the most appropriate location within the development site for the reinternment of a time capsule, discovered when the improvements on the development site were demolished. This report provides an overview of the consultation undertaken, which supports the suggested name of ‘Margaret Heathorn Park’ for one of the reserves, and provides options on the location of a gabion wall, which will provide for the reinternment of the time capsule. Resolution (CO2016/261) That: 1.

Council confirms its intention to name 229 Banksia Street, Ivanhoe, ‘Margaret Heathorn Park’ and undertakes to comply with the Office of Geographic Names and its guidelines to enact such naming.

The local community be informed of Council’s intention to name 229 Banksia Street, Ivanhoe, ‘Margaret Heathorn Park’.

If objections are received in relation to the naming process, and within 30 days of such notification, a further report will be presented to Council.

If no objections are received within 30 days of such notification, a submission be lodged with the Office of Geographic Names to formally name 229 Banksia Street, Ivanhoe, ‘Margaret Heathorn Park’.

Following registration of the name, and completion of landscaping works, one sign identifying the name of the park and an interpretive sign highlighting Margaret Heathorn’s life and commitment to the community be placed in the park.

A gabion wall, which provides for the reinternment of time capsule, be constructed in the south eastern corner of 10 Ironbark Crescent, Ivanhoe, in a location that avoids any possible complications with nearby trees.

Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon 6

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 22 August 2016

MINUTES ORDINARY MEETING OF COUNCIL

4.2

8 AUGUST 2016

CONSTRUCTION OF A MULTI-LEVEL APARTMENT BUILDING AT 1 VINE STREET, HEIDELBERG - P326/2016

Mr Mark Garro, Mr Frank Leahy and Ms Claire Helfer spoke to the item. EXECUTIVE SUMMARY It is proposed to construct a building extending to four storeys in height above a semibasement car park on the site, which is located on the corner of Vine Street and Jika Street. The building will accommodate a total of 16 apartments, with 19 car parking spaces provided. The height of the building will exceed the guideline height outlined by the Design and Development Overlay by up to 4.2 metres, with the greatest height proposed at the eastern side of the Vine Street frontage. However, the site is included in the Residential Growth Zone and the proposed building is considered to respond appropriately to the neighbouring properties, the Warringal Village heritage area and the broader policy context. On this basis the proposal should be supported. Resolution (CO2016/262) PART A: That Council having complied with Section 52, 58, 60, 61 and 62 of the Planning and Environment Act 1987, resolves to issue a Notice of Decision to Grant a Planning Permit in respect of Application No. P326/2016 for Construction of a multi-dwelling apartment building containing 16 dwellings at 1 Vine Street HEIDELBERG subject to the following conditions: Plans 1.

Before the development permitted by this permit starts, amended plans to the satisfaction of the Responsible Authority must be submitted to and approved by the Responsible Authority. When approved, the plans will be endorsed and will then form part of the permit. The plans must be drawn to scale with dimensions and three copies must be provided. The plans must be generally in accordance with the advertised plans submitted with the application but modified to show: Height modifications (a)

A reduction in the floor-ceiling height of the basement level by 300mm, as indicated on the plans submitted to Council on 14 July 2016;

(b)

A reduction in the height of the retaining walls at the street boundary to no more than 900mm within 2.5m of the proposed accessway to Jika Street, with a corresponding reduction in height of retaining walls along the remainder of this frontage and to Vine Street, as indicated on the amended plan submitted to Council on 14 July 2016, but modified to include a maximum retaining wall height of 900mm between the site frontage and the basement along the southern edge of the vehicle accessway.

Boundary setbacks (c)

Deletion of the terrace to Dwelling G.01 which is located within the Vine Street frontage setback;

(d)

Provision of a minimum setback of 3.0m from Vine Street to the terrace to dwelling G.06;

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 22 August 2016

MINUTES ORDINARY MEETING OF COUNCIL

8 AUGUST 2016

(e)

The provision of a setback of approximately 4.5m to Vine Street to the Dwelling 1.01 balconies; and of approximately 4.6m to Vine Street to the Balcony to Dwelling 2.1;

(f)

A reduction in the length of the canopy over the north-eastern façade of dwelling G.06 so that it does not extend over the living room window;

Vehicular access and entry: (g)

The provision of a minimum height clearance of approximately 2300mm to the basement, including the entry ramp and ramp gradients which comply with Clause 52.05 of the Banyule Planning Scheme. It is anticipated that this may be achieved by a reduction in the size of the roofed area of the basement and

(h)

(i)

Providing a single ramp gradient of 1:10, with an increase in the finished floor level of the basement by 170mm; or

(ii)

Providing a ramp gradient of 1:10 for the first 5m into the property and 1:8m for the remaining length of the ramp, with an increase in the finished floor level of the basement by 140mm.

The provision of 60 degree radial turnouts to the proposed vehicular crossing;

Works in the road reservation (i)

The road reservation in Vine Street immediately adjacent to the site to be excavated such that the retaining wall previously built partially within the Vine Street road reservation is removed.

(j)

The provision of a footpath along the full length of the Vine Street frontage, connecting with the existing footpath within Jika Street;

(k)

The footpath in Jika Street adjacent to the site widened to accommodate the area between the site boundary and the kerb;.

Landscaping and tree protection (l)

A detailed landscape plan, generally in accordance with the plan submitted with the application, but providing:

(m)

(i)

The size and soil volume of all planter boxes and details of any integration with the structural slab of the basement car park.

(ii)

A schedule of all proposed trees and shrubs, which includes the location and size at maturity of all plants, the botanical names of such plants and the location of all areas to be covered by surface materials as specified.

(iii)

Location and details of paving, steps, retaining walls, water tanks, clotheslines, fence design details and other landscape works including cut and fill.

(iv)

Details of how any climbing plants are to be secured to walls and then maintained.

(v)

Details of irrigation for plants within private courtyards.

(vi)

A notation indicating ‘Provision of street tree planting to the satisfaction of and at no cost to the Responsible Authority’.

The Tree Preservation Fencing in accordance with Condition 15 of this permit;

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 22 August 2016

MINUTES ORDINARY MEETING OF COUNCIL

8 AUGUST 2016

Services and facilities (n)

The location of air conditioning units and other services, which shall be communally located and screened to reduce noise and visual impacts to abutting properties and the area generally. Facilities are to be sited and designed so as to not effectively increase the height of the building as viewed from the immediately surrounding area, and to be unobtrusive when viewed from a greater distance

(o)

Detailed plans and elevations of any proposed service facilities within the frontage setbacks, including screening or other detailing to minimise the impact of the facilities upon the streetscape.

(p)

The provision of appropriate details to verify that at least three (3) dwellings are to incorporate compliance with Council's Liveable Housing Guidelines;

(q)

All sustainable design features indicated in the submitted SMP. Where sustainable design features outlined in the SMP cannot be visually shown, include a notes table providing details of the requirements (i.e. energy and water efficiency ratings for heating/cooling systems and plumbing fittings and fixtures, etc).

Additional plans and documents (r)

(s)

The Sustainable Management Plan (SMP) amended to incorporate: (i)

Details of the proposed heating and cooling facilities;

(ii)

Measures to discourage the use of clothes dryers.

Engineering plans showing a properly prepared design with computations for the internal drainage and method for of disposal of stormwater from all roofed areas and sealed areas including: (i)

The use of an On-site Stormwater Detention (OSD) system;

(ii)

The connection to the Council nominated legal point of discharge;

(iii)

The integration, details and connections of all Water Sensitive Urban Design features in accordance with the endorsed Sustainable Design Assessment and STORM report and include drainage details as a result of landscaping.

Please note the Engineering plans must show all protected and/or retained trees on the development site, on adjoining properties where tree canopies encroach the development site and along proposed outfall drainage and roadway alignments (where applicable) and every effort must be made to locate services away from the canopy drip line of trees and where unavoidable, details of hand work or trenchless installation must be provided. (t)

A schedule of external building materials and colours, including details of cladding and roofing materials; the schedule should be presented on a separate sheet and must include colour samples. This is to include use of bluestone or similar to the retaining wall along the site boundary to the satisfaction of the Responsible Authority.

General 2. The use and development as shown on the endorsed plans or described in the endorsed documents must not be altered or modified except with the written consent of the Responsible Authority. 3.

Unless otherwise agreed in writing by the Responsible Authority the development permitted by this permit must not be commenced until:

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 22 August 2016

MINUTES ORDINARY MEETING OF COUNCIL

8 AUGUST 2016

(a)

The Construction Management Plan required by Condition 5 has been submitted to, and approved by, the Responsible Authority.

(b)

The Section 173 Agreement required by Condition 14 has been entered into and registered on Title;

(c)

The tree protection measures required by Condition 15 are installed to the satisfaction of the Responsible Authority.

(d)

The Waste Management Plan required by Condition 17 of this permit has been submitted to and approved by the Responsible Authority.

Unless otherwise agreed in writing by the Responsible Authority the development permitted by this permit must not be occupied until the development has been completed to the satisfaction of the Responsible Authority in accordance with the permit and endorsed plans (including, but not limited to built form and layout, parking, landscaping, drainage, street numbering, replacement of street trees).

Construction Management Plan 5.

Before the development starts, a Construction Management Plan must be prepared and submitted to the Responsible Authority for approval. The plan must be to the satisfaction of the Responsible Authority. Once approved, the plan must be implemented to the satisfaction of the Responsible Authority. The plan must address the following issues: (a)

measures to control noise, dust and water runoff;

(b)

prevention of silt or other pollutants from entering into the Council's underground drainage system or road network;

(c)

the location of where building materials are to be kept during construction;

(d)

site security;

(e)

maintenance of safe movements of vehicles to and from the site during the construction phase;

(f)

a Construction Phase Parking Plan that addresses parking and traffic arrangements associated with construction vehicles, including the use of the abutting road(s) with provision for on-site car parking for workers as soon as practicable;

(g)

wash down areas for trucks and vehicles associated with construction activities;

(h)

cleaning and maintaining surrounding road surfaces.

Baffled lighting 6.

Outdoor lighting must be designed, baffled and located to the satisfaction of the Responsible Authority such that no direct light is emitted outside the boundaries of the subject land.

Urban Design / External Appearance 7.

All pipes, fixtures, fittings and vents servicing any building on the site must be concealed in service ducts or otherwise hidden from external view to the satisfaction of the Responsible Authority.

The walls of the development on the boundary of adjoining properties must be cleaned and finished in a manner to the satisfaction of the Responsible Authority.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 22 August 2016

MINUTES ORDINARY MEETING OF COUNCIL

10.

8 AUGUST 2016

Any walls or spaces accessible to the public must be treated in accordance with Safer Design and CPTED (Crime Prevention Through Environmental Design) Principles. Where appropriate the following measures must be implemented to the satisfaction of the Responsible Authority: (a)

textured or rough services that make it difficult to apply graffiti;

(b)

permeable fencing instead of solid walls;

(c)

buildings with high-density, low absorbency materials;

(d)

anti-graffiti coating to protect the surface when building or revitalising the walls (including faรงade);

(e)

sensor lighting and/or enhanced surveillance to deter graffitists;

(f)

the break up of large surfaces to minimise the canvas available for graffitists; and

(g)

measures to make surfaces less liable to graffiti.

The permit holder/occupier must promptly remove or obliterate any graffiti on the subject site which is visible to the public and keep the site free from graffiti at all times to the satisfaction of the Responsible Authority.

Car Parking / Access 11.

Areas set aside for the parking of vehicles together with the aisles and access lanes must be properly formed to such levels that they can be utilised in accordance with the endorsed plans and must be drained and provided with an all-weather seal coat. The areas must be constructed, drained and maintained in a continuously useable condition to the satisfaction of the Responsible Authority.

12.

Areas set aside for the parking and movement of vehicles as shown on the endorsed plan(s) must be made available for such use and must not be used for any other purpose.

13.

Vehicular access or egress to the subject land from any roadway or service lane must be by way of a vehicle crossing constructed in accordance with Council's Vehicle Crossing Specifications to suit the proposed driveway(s) and the vehicles that will use the crossing(s). The location, design and construction of the vehicle crossing(s) must be approved by the Responsible Authority. Any existing unused crossing(s) must be removed and replaced with concrete kerb, channel and naturestrip to the satisfaction of the Council prior to occupation of the building. All vehicle crossing works are to be carried out with Council Supervision under a Memorandum of Consent for Works which must be obtained prior to commencement of works.

Section 173 Agreement 14.

Unless otherwise agreed in writing by the Responsible Authority, prior to the commencement of the development hereby permitted, the owner/s of the land at 1 Vine Street, Heidelberg must enter into an Agreement under Section 173 of the Planning and Environment Act 1987 with the Responsible Authority which requires that: Parking Provision for Residential Apartments (a)

The owner acknowledges that and will bring to the attention of all tenants of the subject site that there should be no expectation of obtaining permanent car parking, whether or not, in the vicinity of the development hereby approved and that there will be no entitlement to on street parking by way of parking permits. Tenants are encouraged to utilise alternative means of transport or park within existing parking restrictions.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 22 August 2016

MINUTES ORDINARY MEETING OF COUNCIL

8 AUGUST 2016

Waste Collection (b)

The owner acknowledge that all refuse and recycling collection will occur by way of a private contractor in accordance with the approved Waste Management Plan.

A memorandum of the Agreement is to be entered on title and the cost of the preparation and execution of the Agreement and entry of the memorandum on title is to be paid by the owner. Tree Protection / Landscaping 15.

Unless otherwise agreed in writing by the Responsible Authority, prior to the commencement of works (including demolition) on the site Tree Preservation Zones must be established around Trees 1 and 10. You must contact Council’s Development Planning Arborist on 9457 9808 once the Tree Preservation Fencing is erected so that an inspection of the fencing can be carried out. Once installed and inspected the Tree Preservation Zones must be maintained to the satisfaction of the Responsible Authority, and meet the following requirements: (a)

Extent Tree Preservation Zones are to be provided to the extent of the identified Tree Protection Zone of: • Tree 1 within the Vine Street road reservation; and • The Pittosporum hedge (Tree 10) at 3 Vine Street where it is located within the site. The fencing can be realigned and suitable ground protection provided to allow the approved construction therein only to the satisfaction of the project arborist and only when approved by the Responsible Authority.

(b) Management of works (i)

A suitably qualified arborist must supervise or undertake all approved activity within the calculated TPZ of a retained tree. Any root severance within the TPZ must be undertaken to their satisfaction using a clean sharp and sterilised pruning saw. There must be no root pruning within the SRZ unless consent is received in writing by the Responsible Authority, and there must be no root pruning within the TPZ for works other than those endorsed by the Responsible Authority.

(ii)

All and any excavations within the TPZ of retained trees must be undertaken by hand or by approved non-destructive techniques suitable in the vicinity of trees, and must only be undertaken by, or directed and supervised by, a suitably qualified arborist for endorsed works or for works subsequently approved by the Responsible Authority.

(i)

Protective fencing must consist of chain wire mesh panels held in place with concrete feet. Fencing must comply with Australian Standard AS 46872007 Temporary fencing and hoardings.

(ii)

The fences must not be removed or relocated without the prior consent of the Responsible Authority.

(iii)

Canopy and Limb protection must be provided in accordance with the guidelines detailed in AS4970-2009 Protection of Trees on Development Sites.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 22 August 2016

MINUTES ORDINARY MEETING OF COUNCIL

8 AUGUST 2016

(d) Signage Fixed signs are to be provided on all visible sides of the Tree Preservation Fencing, stating “Tree Preservation Zone – No entry without permission from the City of Banyule”. (e)

(f)

Irrigation The area must be irrigated during the summer months with 10 litres of clean water for every 1 cm of trunk girth measured at the soil / trunk interface on a monthly basis during summer (or a percentage thereof equivalent to the percentage of TPZ area occurring within the subject site). Access to Tree Preservation Zone (i) (ii)

(iii) (iv) (g)

No persons, vehicles or machinery are to enter the Vegetation Protection Zone except with the consent of the Responsible Authority; No fuel, oil dumps or chemicals are allowed to be used or stored within the Vegetation Preservation Zone and the servicing and re-fuelling of equipment and vehicles must be carried out away from the root zones; No storage of material, equipment or temporary building is to take place within the Vegetation Preservation Zone; Nothing whatsoever, including temporary services wires, nails, screws or any other fixing device, is to be attached to any tree.

Underground services Any underground service installations transecting a Tree Protection Zone of any retained tree must be bored beneath the entire TPZ to a depth of at least 600mm. Any excavation within the calculated TPZ of a retained tree required for the connection of services must be: (i) Undertaken after written approval is received from the Responsible Authority; and, (ii) Undertaken by hand or by approved non-destructive techniques suitable in the vicinity of trees under the supervision of the project arborist.

NOTE: Requests for consent of the Responsible Authority (City of Banyule) pursuant to this Condition should be directed to Council’s Arborist – Development Planning on 9457 9808. Consent for the conduct of further works within a Tree Protection Zone, where granted, may be subject to conditions. Such conditions may include a requirement that: • Any further works that are approved are to be supervised by the project arborist, and a written component may be required also; • All root excavation be carried out by hand digging or with the use of ‘AirExcavation’ techniques; • Canopy and Limb protection is provided in accordance with the guidelines detailed in AS4970-2009 Protection of Trees on Development Sites. Or other conditions, as relevant, to ensure the ongoing health and stability of the subject tree/s. 16.

Unless otherwise agreed in writing by the Responsible Authority, the landscaping areas shown on the endorsed plans must used for landscaping and no other purpose and any landscaping must be maintained to the satisfaction of the Responsible Authority, including that any dead, diseased or damaged plants are to be replaced.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 22 August 2016

MINUTES ORDINARY MEETING OF COUNCIL

8 AUGUST 2016

Waste Management 17.

Prior to the commencement of development, a Waste Management Plan must be submitted to and approved by the Responsible Authority. Such plan must specify that collection is to be by way of private contractor and detail: (a)

The location and dimensions of waste areas and allocation for commercial and residential waste.

(b)

The number of bins to be provided and capacity.

(c)

Details of method and frequency of cleaning and maintenance of waste areas.

(d)

Details of ventilation.

(e)

Details of unwanted goods storage.

(f)

Method of waste and recyclables collection including the need to provide for private waste collection services.

(g)

Hours of waste and recyclables collection.

(h)

Measures to minimise impact upon local amenity.

(i)

Method of presentation of bins for waste collection.

(j)

Strategies for how the generation of waste and recyclables from the development will be minimised.

When approved, the plan will be endorsed and will then form part of the permit and must be complied with at all times. Waste collection from the development must be in accordance with the plan, to the satisfaction of the Responsible Authority. 18.

The waste bin area must be provided prior to the commencement of the use permitted by this permit, maintained and used to the satisfaction of the Responsible Authority and must not be used for any other purpose.

19.

No receptacles for any form of rubbish or refuse (other than public waste bins) may be placed or allowed to remain in view from a public road or thoroughfare except during collection. Odour must not be emitted from any such receptacle(s) so as to cause offence to any person(s) outside the subject land, to the satisfaction of the Responsible Authority.

Time Limits 20.

In accordance with section 68 of the Planning and Environment Act 1987, this permit will expire if one of the following circumstances applies: (a)

The development is not commenced within two years of the date of this permit;

(b)

The development is not completed within four years of the date of this permit.

In accordance with section 69 of the Planning and Environment Act 1987, the Responsible Authority may extend the periods referred to if a request is made in writing:

(a)

Before the permit expires, or

(b)

Within six months afterwards, or

(c)

Within 12 months afterwards if the development started lawfully before the permit expired.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 22 August 2016

MINUTES ORDINARY MEETING OF COUNCIL

8 AUGUST 2016

PERMIT NOTES (A)

Expiry of Permit In the event that this permit expires or the subject land is proposed to be used or developed for purposes different from those for which this permit is granted, there is no guarantee that a new permit will be granted. If a permit is granted then the permit conditions may vary from those included on this permit having regard to changes that might occur to circumstances, planning scheme provisions or policy.

(B)

Additional approvals required Building Permit Required A Building Permit must be obtained prior to the commencement of any works associated with the proposed development. Building over Easements No structure (including but not limited to sheds, retaining walls, eaves, water tanks, paving and landings) shall be built over any easement on the subject land except with the consent of the relevant Responsible Authority. Access to Council Reserve No permission can be granted either temporary or otherwise by Council and/or its employees with respect to access to the adjacent Council owned land (including the road reserve) for any purposes relating to the proposal (eg. parking of surplus vehicles, delivery of materials etc.), without application being made for the requisite permit (ie. Local Law Permit). Supervision of works undertaken on Council Assets Council’s Construction Department must supervise all works undertaken on Council assets within private property, Council Reserves, easements, drainage reserves and/or road reserves, including connection of the internal drainage system to the existing Council assets. Prior to the commencement of any works, an application must be made and a permit received for: •

A “Memorandum of Consent for Works” for any works within the road reserve; and/or

•

A “Drainage Connection Permit” for any works other than within a road reserve. .

Asset Inspection Fee Prior to the commencement of building works on site in accordance with Local Law 1, a non-refundable Asset Inspection Fee is payable to Council for the inspection of existing Council assets. For further information in relation to this process and the relevant fee please contact Council’s Construction Department on 9490 4222. (C)

Ongoing restrictions Tree Protection Zones Requests for the consent or approval of tree protection measures pursuant to Condition should be directed to Council’s Arborist – Development Planning on 9457 9808. Consent for the conduct of works within the Tree Protection Zone, where granted, may be subject to conditions. Such conditions may include a requirement that: •

Any underground service installations within the Tree Protection Zone be bored to a depth of 1.5 metres;

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 22 August 2016

MINUTES ORDINARY MEETING OF COUNCIL

8 AUGUST 2016

•

All root excavation be carried out by hand digging or with the use of ‘AirExcavation’ techniques;

•

Roots required to be cut are to be severed by saw cutting and undertaken by a qualified arborist.

Or other conditions, as relevant, to ensure the ongoing health and stability of the subject tree/s. (D)

Action on/for completion Completion of Development Immediately upon completion of the development permitted by this permit, the owner or developer of the subject land must notify Council’s Development Planning Section that the development is complete and complies with all requirements of the permit. The development will then be inspected to ensure compliance. An early inspection process will ensure that the subdivision approvals including the Statement of Compliance can be issued without delay. Street Numbering Please note that property addresses are allocated by Council. This is usually formalised at the time of the issue of a certified plan, however it is Council’s intention to number the proposed allotments as follows: Dwelling G.01 Dwelling 1.01 Etc.

Apartment G.01, 1 Vine Street, Heidelberg Apartment 1.01, 1 Vine Street, Heidelberg

Residential Noise (spa pump/pool pumps/air-conditioning unit/vacuum unit etc) The operation of the (spa pump/pool pumps/air-conditioning unit/vacuum unit etc) shall comply with the Environment Protection (Residential Noise) Regulations 2008. Prohibited times of use (if audible from a habitable room of a neighbouring property) as specified by the Regulations are: Monday to Friday before 7am and after 10pm Weekends and public holidays before 9am and after 10pm. The operation of the (spa pump/pool pumps/air-conditioning unit/ vacuum unit etc) must not cause a nuisance pursuant to the Public Health and Wellbeing Act 2008. A nuisance may include issues such as noise, odour or any other thing deemed to be a nuisance under the Act. It is recommended that the (spa pump/pool pumps/airconditioning unit/ vacuum unit etc) is not located within close proximity to neighbouring properties and where practicable, enclosed. PART B: That the status of the Vine Street footpath be investigated with regard to the Planning Permit issued for 9-11 Vine Street, or considered in next year’s budget. Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon

CARRIED

Cr Jenny Mulholland left the Chamber at 8.14pm, and returned at 8.16pm. 16

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 22 August 2016

MINUTES ORDINARY MEETING OF COUNCIL

4.3

8 AUGUST 2016

LATROBE NATIONAL EMPLOYMENT CLUSTER

Mr Kevin Biaggini spoke on the item EXECUTIVE SUMMARY The Metropolitan Planning Authority (MPA) is preparing a planning framework for the LaTrobe National Employment Cluster, with a focus on job opportunities and business growth. An ideas brochure has been released. The MPA’s brochure is an opportunity for Council to acknowledge the progress made, make requests for the final planning framework and explore future work with the MPA for the Heidelberg West Industrial Estate and Heidelberg Activity Centre. Resolution (CO2016/263) That the Mayor write to the Minister for Planning to give Council’s response to the Metropolitan Planning Authority’s (MPA) June 2016 ideas brochure for the LaTrobe National Employment Cluster. The letter would: 1.

Acknowledge the MPA’s progress towards a planning framework for the cluster.

Request the Cluster’s future framework consider:

2.1

Connections: North-East Link as a direct orbital to Eastlink at Ringwood; prioritised movement and improved public transport across the cluster; redeveloped Heidelberg railway station for modal interchange and hospitals access; new walking and cycling access over the Yarra River into the Cluster and grade separation for the Hurstbridge railway line in Macleod.

2.2

Businesses: Vision for Heidelberg West Industrial Estate and broadband access; better environmental sustainable development; redeveloped Heidelberg railway station to support commercial, medical and allied industries.

2.3

Homes: Precinct planning for housing change in Heidelberg West; promote innovative housing models; refresh the Heidelberg Structure Plan for priority places; and support the Olympia Housing initiative including additional project phases.

2.4

Facilities and Spaces: Recognise aboriginal cultural heritage and environmental attributes for waterways (with a focus on Darebin Creek); improved sporting facilities; government leadership for schools to work with councils for access to play spaces and investing in the Olympic Village Learning Hub.

Seek discussion with the MPA to explore future planning for the Heidelberg West and Heidelberg Activity Centre Precincts in the Cluster.

Moved: Cr Rick Garotti Seconded: Cr Craig Langdon

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 22 August 2016

MINUTES ORDINARY MEETING OF COUNCIL

4.4

8 AUGUST 2016

SUPREME COURT DECISION - 16 ODENWALD ROAD, EAGLEMONT

Ms Jane Crone spoke to the item. EXECUTIVE SUMMARY The property at 16 Odenwald Road, Eaglemont, contains a ‘single dwelling’ which resembles a dual occupancy (two dwellings). The property has been subject to numerous planning permit applications and Victorian Civil and Administrative Tribunal (VCAT) appeals in an attempt to convert the premises into two dwellings. All applications have been refused by both Council and VCAT. The most recent VCAT decision has resulted in the owner of the property lodging a proceeding at the Supreme Court seeking leave to appeal against the VCAT decision. The Supreme Court has refused to grant leave to appeal the matter. Given the local community’s interest in this matter, this report outlines the history of the site and the recent Supreme Court decision for Council’s noting. Resolution (CO2016/264) That Council notes the decision set out by the Supreme Court on 25 July 2016 to refuse to grant leave to the applicant to appeal the Victorian Civil and Administrative Tribunal decision in relation to 16 Odenwald Road, Eaglemont. Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican

4.5

CARRIED

PROPOSED FIVE TO SIX STOREY APARTMENT BUILDING AT 15-17 LIVINGSTONE STREET, IVANHOE - P1244/2015

Mr Kevin Biaggini spoke to the item. EXECUTIVE SUMMARY An appeal has been lodged with the Victorian Civil and Administrative Tribunal (VCAT) in regard to planning permit application P1244/2015 for a five to six storey apartment building at 15-17 Livingstone Street, Ivanhoe. The development was not supported by Council based on a number of grounds including building bulk and scale and lack of landscaping contrary to the Ivanhoe Structure Plan, overland stormwater flow and flood risk and inappropriate vehicle access. As part of the appeal process, a Compulsory Conference was held at VCAT on 20 July 2016. The conference was chaired by the Tribunal with the permit applicant, one objector party to the review and a Council representative in attendance. As a result of the proceeding, the permit applicant tabled ‘Without Prejudice’ amended plans incorporating a number of key changes. Additional modifications to the plans were agreed to by Consent Order by the permit applicant and objector party to the review. In addition, permit conditions are required to be drafted as part of the settlement. Based on a review of the terms of the Consent Order, it is considered that Council should agree to the Consent Order.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 22 August 2016

MINUTES ORDINARY MEETING OF COUNCIL

8 AUGUST 2016

Resolution (CO2016/265) That Council: A.

Agree to the Consent Order of the Compulsory Conference of 20 July 2016 and without prejudice plans (Drawing numbers: 1612, Sheets TP02 to TP016, Revision D, Drawn 6 July 2016) received by Council 8 July 2016 subject to the following without prejudice conditions:

Plans 1 Before the development starts, amended plans to the satisfaction of the Responsible Authority must be submitted to and approved by the Responsible Authority. When approved, the plans will be endorsed and will then form part of the permit. The plans must be drawn to scale with dimensions and three copies must be provided. The plans must be generally in accordance with the application plans drawn by Kincaid Projects, Project No.1612 Revision D dated 6 July 2016 but modified to show: (a) Vehicular access to the site to the satisfaction of the Responsible Authority; (b) Built form to be compliant with Standard B17 – Side and rear setbacks of Clause 55.04-1 of the Banyule Planning Scheme unless otherwise agreed by the Responsible Authority (c) The height of the ground level of the building to be raised to address any flooding concerns to the satisfaction of the Responsible Authority; (d) Overlooking to be compliant with Standard B22-Overlooking of Clause 55.04-6 of the Banyule Planning Scheme (e) Allocation of car parking to specific apartments within the development (f) Basement access ramp designed and car parking laid out in accordance with Clause 52.06-8 – Design standards for car parking of the Banyule Planning Scheme (g) Number of bicycle parking spaces reduced to a maximum of 14 and designed in compliance with Clause 52.34 – Bicycle facilities of the Banyule Planning Scheme (h) Details of external facing materials, colours and finishes (i) Engineering plans showing a properly prepared design with computations for the internal drainage and method for of disposal of stormwater from all roofed areas and sealed areas including: (i) The use of an On-site Stormwater Detention (OSD) system; (ii) The connection to the Council nominated legal point of discharge; (iii) The specified flood level for the property. (iv) Flood modelling to prove that flooding of neighbouring properties will not be increased (vi) The integration, details and connections of all Water Sensitive Urban Design features in accordance with the endorsed Sustainable Management Plan and STORM report and include drainage details as a result of landscaping. Please note the Engineering plans must show all protected and/or retained trees on the development site, on adjoining properties where tree canopies encroach the development site and along proposed outfall drainage and roadway alignments (where applicable) and every effort must be made to locate services away from the canopy drip line of trees and where unavoidable, details of hand work or trenchless installation must be provided.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 22 August 2016

MINUTES ORDINARY MEETING OF COUNCIL

8 AUGUST 2016

The development as shown on the endorsed plans or described in the endorsed documents must not be altered or modified except with the written consent of the Responsible Authority.

Landscape Plan 3 Before the development starts, a landscape plan to the satisfaction of the responsible authority must be submitted to and approved by the responsible authority. When approved, the plan will be endorsed and will then form part of the permit. The plan must be drawn to scale with dimensions and three copies must be provided. The plan must show: (a) a survey (including botanical names) of all existing vegetation to be retained and/or removed; (b) buildings and trees (including botanical names) on neighbouring properties within three metres of the boundary; (c) details of surface finishes of pathways and driveways; (d) a planting schedule of all proposed trees, shrubs and ground covers, including botanical names, common names, pot sizes, sizes at maturity, and quantities of each plant to be planted throughout the site including four medium sized canopy trees within the front setback and three medium sized canopy trees within the rear setback (mature height of at least 10 metres) planted at a semi-advanced state (minimum pot size 16 litres); (e) All species selected must be to the satisfaction of the responsible authority. (f) The landscape plan must also include an in-ground irrigation system provided to all landscaped areas. (g) Before the use/occupation of the development starts or by such later date as is approved by the responsible authority in writing, the landscaping works shown on the endorsed plans must be carried out and completed to the satisfaction of the responsible authority. (h) The landscaping shown on the endorsed plans must be maintained to the satisfaction of the responsible authority, including that any dead, diseased or damaged plants are to be replaced. Residential Noise 4

The operation of fixed plant and equipment (spa pump/pool pumps/air-conditioning unit/ vacuum unit etc.) must not cause a Nuisance (as defined under the Public Health and Wellbeing Act 2008). A Nuisance may include noise, odour or any other thing deemed a â&#x20AC;&#x153;nuisanceâ&#x20AC;? under the Act. It is recommended that fixed plant is not located within close proximity to neighbouring residential properties and where practicable, enclosed.

Urban Design / External Appearance 5

All external materials, finishes and paint colours are to be to the satisfaction of the Responsible Authority.

Any air-conditioning or cooling units, condensers and the like must not be located on external walls or on balconies without the prior written consent of the Responsible Authority.

All pipes (except down-pipes), fixtures, fittings and vents servicing any building on the site must be concealed in service ducts or otherwise hidden from external view to the satisfaction of the Responsible Authority.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 22 August 2016

MINUTES ORDINARY MEETING OF COUNCIL

8 AUGUST 2016

Car Parking / Access 8 Areas set aside for the parking of vehicles together with the aisles and access lanes must be properly formed to such levels that they can be utilised in accordance with the endorsed plans and must be drained and provided with an all weather seal coat. The areas must be constructed, drained and maintained in a continuously useable condition to the satisfaction of the Responsible Authority. 9

Areas set aside for the parking and movement of vehicles as shown on the endorsed plan(s) must be made available for such use and must not be used for any other purpose.

Vehicular access or egress to the subject land from any roadway or service lane must be by way of a vehicle crossing constructed in accordance with Councilâ&#x20AC;&#x2122;s Vehicle Crossing Specifications to suit the proposed driveway(s) and the vehicles that will use the crossing(s). The location, design and construction of the vehicle crossing(s) must be approved by the Responsible Authority. Any existing unused crossing(s) must be removed and replaced with concrete kerb, channel and nature strip to the satisfaction of the Council prior to occupation of the building. All vehicle crossing works are to be carried out with Council Supervision under a Memorandum of Consent for Works which must be obtained prior to commencement of works.

The boundaries of all car spaces, access and egress lanes and the direction in which vehicles should proceed along the access lanes must at all times be clearly indicated on the ground to the satisfaction of the Responsible Authority.

Rubbish Collection 12 Prior to the commencement of the use, a Waste Management Plan must be submitted to and approved by the Responsible Authority. The Waste Management Plan must include: (a) Dimensions of waste areas. (b) The number of bins to be provided and capacity. (c) Details on method and frequency of cleaning and maintenance of waste areas. (d) Details of ventilation. (e) Details of unwanted goods storage. (f) Method of waste and recyclables collection including the need to provide for private services. (g) Hours of waste and recyclables collection. (h) Measures to minimise impact upon residential amenity. (i) Method of presentation of bins for waste collection. (j) Strategies for how the generation of waste and recyclables from the development will be minimised. (k) Details as to how prospective purchasers will be advised that all refuse and recycling collection for the property shall be provided internally by a private contractor at the expense of the owner of the land. When approved, the plan will be endorsed and will then form part of the permit and must be complied with at all times. Waste collection from the development must be in accordance with the plan, to the satisfaction of the Responsible Authority. 13

Unless otherwise agreed in writing by the Responsible Authority, prior to the Certification of the Plan of Subdivision, the owner/s of the land at 15-17 Livingstone Street, Ivanhoe must enter into an agreement with the Responsible Authority pursuant to Section 173 of the Planning and Environment Act 1987 to the satisfaction of the Responsible Authority. Such agreement shall require that all refuse and recycling collection for the property shall be provided internally by a private contractor at the expense of the owner of the land.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 22 August 2016

MINUTES ORDINARY MEETING OF COUNCIL

8 AUGUST 2016

A memorandum of the Agreement is to be entered on title and the cost of the preparation and execution of the Agreement and entry of the memorandum on title is to be paid by the owner. ESD Report and Plan 14 Unless otherwise agreed in writing by the Responsible Authority, prior to commencement of the development hereby approved, a Sustainability Management Plan must be submitted to and approved to the satisfaction of the Responsible Authority. Such a plan may consider an implementation plan for measures such as: (a) An average Energy Rating of 6 Stars (b) Central solar gas boosted hot water system (c) Double Glazing. (d) Energy efficient glazing. (e) Energy efficient Heating and Cooling. (f) Reduction of car park mechanical Ventilation including CO2 sensors installed throughout the two car parking areas and connected to mechanical exhaust equipment to lower operational time while maintaining good air quality. (g) Storm water control. (h) Rainwater storage and grey water recycling. (i) Indoor Environment Quality. (j) Ceiling fans to create air movement for warmer winters and cooler summers without air conditioning (k) Light roof colour to help reduce the material heat gains to top floor apartments by reflecting sun rays. (l) Solar roofing panels installed to power all shared lighting systems and car park lighting. (m) Provision of indigenous and/or drought tolerant plants in landscaping areas. Prior to Occupation 15 Unless otherwise agreed in writing by the Responsible Authority the proposed development must not be occupied until:(a) The parking area(s) shown on the endorsed plan(s) have been constructed to the requirements and satisfaction of the Responsible Authority; (b) The garden and landscape area(s) shown on the endorsed plan(s) have been planted to the requirements and satisfaction of the Responsible Authority; (c) Drainage works have been undertaken and completed to the requirements and satisfaction of the Responsible Authority; and (d) The submission and approval of a Waste Management Plan in accordance with condition (12) of this permit. (e) The bicycle parking area is made available for residents and commercial tenants. (f) Basement and under croft lighting is installed in accordance with the relevant Australian Standards. (g) At least one replacement street tree has been replanted within Cape Street. VicRoads 16 All discussed or redundant vehicle crossings must be removed and the area reinstated to kerb and channel to the satisfaction of the Responsible Authority and at no cost to the roads Corporation prior to the commencement of the use hereby approved.

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 22 August 2016

MINUTES ORDINARY MEETING OF COUNCIL

8 AUGUST 2016

Please note that the proposed development requires reinstatement of disused crossovers to kerb and channel. Separate approval under the Road management Act for this activity may be required from VicRoads (the Roads Corporation). Please contact VicRoads prior to commencing works. Time Limits 17 In accordance with section 68 of the Planning and Environment Act 1987, this permit will expire if one of the following circumstances applies: • •

The development is not commenced within two years of the date of this permit; The development is not completed within four years of the date of this permit;

In accordance with section 69 of the Planning and Environment Act 1987, the Responsible Authority may extend the periods referred to if a request is made in writing: (a) Before the permit expires, or (b) Within six months afterwards, or (c) Within 12 months afterwards if the development started lawfully before the permit expired. B.

Advise the Victorian Civil and Administrative Tribunal, all parties to the Tribunal proceeding and other parties to the proposal of this decision.

Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon

CARRIED

5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE 5.1

MUNICIPAL ASSOCIATION OF VICTORIA (MAV) - STATE COUNCIL MOTIONS 2016

EXECUTIVE SUMMARY The Municipal Association of Victoria (MAV) is holding its State Council Meeting on 9 September 2016. Councils are encouraged to submit motions to the State Council Meeting for voting on by other member councils. Any motions submitted must be approved by Council and submitted by 12 August 2016. The MAV holds two State Council Meetings per year. The meetings are an opportunity for Councils to put on the agenda issues of common interest and importance to all Victorian Councils. The MAV then advocates on behalf of Local Government in relation to these matters. This report proposes that Banyule submits the following motions to the MAV for inclusion on the agenda of the September State Council Meeting relating to the: • •

Indian Myna Bird Control; Appointments to the Vision Super Board.

Resolution (CO2016/266) That Council adopt the following motions for submission to the MAV State Council Meeting to be held on 9 September 2016:

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 22 August 2016

MINUTES ORDINARY MEETING OF COUNCIL

8 AUGUST 2016

(a)

Indian Myna Bird Control ‘That the Municipal Association of Victoria advocates to the State and Federal Government to ensure the Indian Myna Bird is classified as a pest species in relevant legislation and to establish a coordinated Indian Myna bird control strategy.’

(b)

Appointments to the Vision Super Board ‘That the Municipal Association of Victoria establish a formal and structured application process to nominate and appoint members to the Vision Super Board and that all Victorian Councillors and Executive Officers (ie. CEO and Directors) be encouraged to apply as part of this process.’

Moved: Cr Tom Melican Seconded: Cr Jenny Mulholland

5.2

CARRIED

GARAGE SALE TRAIL

EXECUTIVE SUMMARY Garage Sale Trail is a not-for-profit program which can provide assistance to Local Government in promoting waste reduction in their communities. The once a year event fosters the opportunity for people to de-clutter, reuse, meet the neighbours, and make a few extra dollars all at the same time. The program organisers have approached Council to seek Banyule’s involvement. At its meeting on the 27 June 2016, Council called for a report on assessing the benefits and costs associated with participating in the Garage Sale Trail program and to consider taking part in the 2016 event as a one year trial. Garage Sale Trail program organisers have offered Council a reduced rate of $8,500 for a one year trial of the program. There would also be additional costs associated with Council promoting the events estimated at $7,000 and a time commitment of Councils communication team of approximately 25 hours to participate in the program. There has been no allocation in the 2016/17 Council budget to participate in the 2016 Garage Sale Trail. At the current time, there is no data to indicate whether the program has provided an increase in the activities of garage sales or merely co-ordinated everyone to hold a sale on one day. It should be noted that one nominated day may not suit all interested participants and garage sales can be held on any weekend. There is no tool available to estimate the reduction in waste versus the cost of implementing the Garage Sale Trail Sale. It is considered that although there may be some environmental benefit to Garage Sale Trail, the amount gained is quite small and advantages only relatively small number of households in the municipality who participate. There is however social benefit in that it gives residents an opportunity to get out and about and to meet other people. Resolution (CO2016/267) That Council do not participate in the 2016 Garage Sale Trail. Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 22 August 2016

MINUTES ORDINARY MEETING OF COUNCIL

8 AUGUST 2016

6. PERFORMANCE - USE OUR RESOURCES WISELY 6.1

REPORT ON PROPERTY TRANSACTIONS FOR THE SIX MONTHS ENDING 30 JUNE 2016

Mr Dennis Oâ&#x20AC;&#x2122;Connell spoke to the item. EXECUTIVE SUMMARY At its Ordinary Meeting on 11 July 2016, Council (CO2016/228) requested to receive six monthly reports identifying all land acquired, transferred, exchanged or sold by Council. This report provides an update to the Council and the community in circumstances where settlement of such land and property transactions occurred in the six month period from 1 January 2016 to 30 June 2016. An update of this information will be presented to Council in February and August in each year reporting on the land or property transactions that have been finalised and settled within the preceding six month period ending 31 December and 30 June. Resolution (CO2016/268) That: 1.

Council notes this report which identifies the land and property acquired, transferred, exchanged or sold by Council in the preceding six months ending on 30 June as follows: Land and Property Acquired Address

Zoning

Status/Land Use

14A Bannerman Avenue Greensborough

NRZ3

292 Lower Heidelberg Road Ivanhoe (splay corner)

GRZ1

Reserve for Drainage and Municipal Purposes Road

Area m2 405

Land and Property Sold Address

Zoning

Rear 43 Haig Street Heidelberg Heights Adjacent to 7 Dudley Street Ivanhoe 14-18 Livingstone Street Ivanhoe (settled 30/6/2016) 9-13 Flintoff Street Greensborough (settled 1/4/2016) 22 and 24 Peters Street Watsonia (settled 28/6/2016 and 8/6/2016) 29 Alamein Road Heidelberg West (settled 11/4/2016)

GRZ1

Former Status/ Land Use Part road

Area m2 22

GRZ2

Part road

194

C1Z

Car park

5355

ACZ1

Office building

2458

GRZ1

Open Space

1050

GRZ1

Kindergarten

1167

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 22 August 2016

MINUTES ORDINARY MEETING OF COUNCIL

A further report be presented to Council in February 2017 identifying the land and property acquired, transferred, exchanged or sold by Council in the preceding six months ending 31 December, which also includes the value of each transaction.

Moved: Cr Wayne Phillips Seconded: Cr Jenny Mulholland

6.2

8 AUGUST 2016

CARRIED

ITEMS FOR NOTING

Resolution (CO2016/269) That Council: 1.

Note the following minutes/reports: a) b) c) d)

Aboriginal and Torres Strait Islander Advisory Committee Meeting on 9 June 2016; Lesbian, Gay, Bisexual, Transgender and Intersex (LGBTI) Advisory Committee Meeting on 21 June 2016; Multicultural Advisory Committee Meeting on 27 June 2016; Disability and Inclusion Advisory Committee Meeting on 29 June 2016.

Write to the Municipal Association of Victoria (MAV) to commend their work over the past three years supporting Aboriginal employment and inclusion, and encourage the MAV to continue funding their Aboriginal Employment Advisory position.

Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican

CARRIED

7. SEALING OF DOCUMENTS 7.1

SEALING OF DOCUMENTS

Resolution (CO2016/270) That the Common Seal of the Banyule City Council be affixed to the following documents: 1.

Contract No 0873-2016 Construction of Civil Works Projects.

Deed of Renewal and Variation of Lease between Banyule City Council and Ivanhoe Park Croquet Club Inc for the Council-owned land and improvements at 132 Lower Heidelberg Road, Ivanhoe East for the term of five (5) years commencing 1 July 2016 and ending 30 June 2021, with a commencing rental of $114.08 increased annually by CPI.

Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican

CARRIED

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 22 August 2016

MINUTES ORDINARY MEETING OF COUNCIL

8 AUGUST 2016

8. NOTICES OF MOTION Nil

9. General Business Please refer to Procedural Motion on Page 4.

10. Urgent Business Nil

Closure of Meeting The Meeting was closed at 8.52pm.

DATED:........................... DAY OF ........................... 2016

............................................. MAYOR

These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 22 August 2016