Ordinary Meeting of Council Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 7 March 2016 commencing at 7.45pm
MINUTES
PRESENT ..............................................................................................................................3 APOLOGIES..........................................................................................................................3 LEAVE OF ABSENCE ...........................................................................................................3 CONFIRMATION OF MINUTES.............................................................................................3 DISCLOSURE OF INTERESTS .............................................................................................3 8. NOTICES OF MOTION....................................................................................................4 8.1 Remotely Piloted Aircraft (RPA or Drones)/Unmanned Aerial Vehicles (UAV) and Model Aircraft...................................................................................................4 8.2 Traffic Investigation - Rushworth Street and Reeves Street, and Watsonia Primary School .......................................................................................................5 8.3 Funding Safe Schools Coalition Australia Program in Schools...............................5 8.4 VetRide and its support to the Vietnam Veterans....................................................6 8.5 Advocacy for vital transport infrastructure in Banyule and the North East of Melbourne...............................................................................................................7 8.6 Review Advocacy Approach to Bullying ..................................................................8 8.7 Banyule City Council Procurement Policy ...............................................................8 8.8 Sealing of Macleod Park Car Park ..........................................................................9 4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT................................9 4.1 Heidelberg and Bell Street Mall Parking Plan (Revised Draft) .................................9 6. PERFORMANCE - USE OUR RESOURCES WISELY..................................................10 6.1 Items for Noting ....................................................................................................10 6.7 9 John Street, Ivanhoe - Proposed lease to Ivanhoe Bowling Club Inc..................10 6.8 Assembly of Councillors........................................................................................11 7. SEALING OF DOCUMENTS .........................................................................................14 7.1 Yarra Plenty Regional Library Supplemental Agreement ......................................14 1. PETITIONS....................................................................................................................14 1.1 Petition for Parking Restrictions - Olympic Leisure Centre ....................................14 2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT ....................................15 2.1 Petrie Park and Rattray Reserve Draft Master Plans ............................................15 These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 April 2016
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MINUTES ORDINARY MEETING OF COUNCIL
7 MARCH 2016
3. PLANET – ENVIRONMENTAL SUSTAINABILITY .......................................................16 Nil 4.2 Substituted Plans for VCAT hearing for development of five double storey dwellings at 34 - 36 Munro Street, Macleod. .........................................................16 4.3 Ivanhoe Grammar School - Transition to Compliance ...........................................21 4.4 Urban Planning and Building Activities Report ......................................................23 4.5 Draft Residential Parking Permit Policy - Consultation Timeframes ......................24 5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ...................24 Nil 6.2 Councillor Strategic Planning Workshop ...............................................................24 6.3 MAV - Provision of a Recruitment Services Contract ............................................25 6.6 Community Information and Support Services - Shop 48 The Mall, West Heidelberg ............................................................................................................26 6.4 Election Period Policy ...........................................................................................27 6.5 14-18 Livingstone Street, Ivanhoe - Hear submissions on proposed sale of land.......................................................................................................................28 9. GENERAL BUSINESS ..................................................................................................29 9.1 Attendance at Recent Events................................................................................29 9.2 Viewbank Primary 50th Anniversary .....................................................................29 9.3 Home Harvest Feast .............................................................................................30 10. URGENT BUSINESS.....................................................................................................30 CLOSURE OF MEETING TO THE PUBLIC.........................................................................30
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 April 2016
MINUTES ORDINARY MEETING OF COUNCIL
7 MARCH 2016
EXTENSION OF PUBLIC FORUM Resolution (CO2016/44) That the Public Forum be extended until 8.00pm. Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti
CARRIED
The Meeting opened at 8.00pm.
Acknowledgement of the Traditional Owner, the Wurundjeri willam people The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri willam people.
Present Mayor Cr Craig Langdon, Cr Wayne Phillips, Cr Mark Di Pasquale, Cr Rick Garotti, Cr Tom Melican, Cr Jenny Mulholland. Apologies Cr Steven Briffa
Leave of Absence Nil
Confirmation of Minutes That the following Minutes be confirmed: Ordinary Meeting of Council held 22 February 2016 Moved: Cr Rick Garotti Seconded: Cr Jenny Mulholland
CARRIED
Disclosure of Interests Cr Jenny Mulholland declared an indirect interest in item 8.6 due to conflicting duties. Cr Mark Di Pasquale declared a conflicting personal interest in item 8.4. Cr Tom Melican declared a conflicting personal interest in item 8.4.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 April 2016
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MINUTES ORDINARY MEETING OF COUNCIL
7 MARCH 2016
PROCEDURAL MOTIONS Resolution (CO2016/45) That items 8.1, 8.2, 8.3, 8.4, 8.5, 8.6, 8.7 and 8.8 be considered before all other items listed on the Agenda. Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale
CARRIED
Resolution (CO2016/46) That the items 4.1, 6.1, 6.7, 6.8 and 7.1 be considered together and resolved without discussion. Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti
CARRIED
8. NOTICES OF MOTION 8.1
REMOTELY PILOTED AIRCRAFT (RPA OR DRONES)/UNMANNED AERIAL VEHICLES (UAV) AND MODEL AIRCRAFT
Cr Craig Langdon submitted a Notice of Motion. Mr Roger Fyfe spoke to the item. Resolution (CO2016/47) That Council advocate to the Australian Government to: 1.
Commence a public education program on Remotely Piloted Aircraft (RPA), Unmanned Aerial Vehicles (UAV) and model aircraft used for sport and recreation, eg. heavily promote the brochure “Flying with Control?”
2.
Require sellers of RPA’s, UAV’s and model aircraft used for sport and recreation to either attach: (a) (b)
the brochure, “Flying with Control?”, or a sticker on “Flying with Control?”
to the packaging of the RPA, UAV or model aircraft upon sale. 3.
Investigate opportunites to change/tighten the legislation, eg., enabling State Police to become Authorised Officers who can enforce the Civil Aviation Safety Regulations 1998, Part 101.
Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon
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CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 April 2016
MINUTES ORDINARY MEETING OF COUNCIL
8.2
7 MARCH 2016
TRAFFIC INVESTIGATION - RUSHWORTH STREET AND REEVES STREET, AND WATSONIA PRIMARY SCHOOL
Cr Rick Garotti submitted a Notice of Motion. Resolution (CO2016/48) That Council: 1.
Note the road safety concerns raised by residents at the intersection of Rushworth Street and Reeves Street, Watsonia.
2.
Note the actions that Council officers are already pursuing in response to these concerns, namely to: a. Seek approval from VicRoads to install 40km/h sign limits along Nell Street West, Knight Street and Meagher Street in Watsonia adjacent to Watsonia Primary School; b. Investigate introducing short-term parking at the southern end of Meagher Street between Nell Street West and the school crossing; c. Review the line marking, sight distance and turning circles at the intersection of Rushworth Street and Reeves Street; d. Undertake traffic speed and volume counts along Rushworth Street; e. Request from VicRoads an area-wide 40kph speed zone in local streets bounded by Grimshaw Street, Watsonia Road and Greensborough Highway.
3.
Report back to Council on possible treatment options at the intersection of Rushworth Street and Reeves Street, Watsonia that would be suitable for installation on a trial basis and to seek funding for a trial in the 2016-17 budget.
4.
Write to local residents on this resolution and include the Ward Councillor’s contact details in the correspondence.
Moved: Cr Rick Garotti Seconded: Cr Jenny Mulholland
8.3
CARRIED
FUNDING SAFE SCHOOLS COALITION AUSTRALIA PROGRAM IN SCHOOLS
Cr Craig Langdon submitted a Notice of Motion. Resolution (CO2016/49) 1.
That Council advocate and write to the Federal Minister for Education, Senator the Hon Simon Birmingham to continue funding the Safe Schools Coalition Australia program in schools.
2.
That Council write to all Federal Members outlining this resolution.
Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 April 2016
CARRIED
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MINUTES ORDINARY MEETING OF COUNCIL
7 MARCH 2016
Cr Mark Di Pasquale and Cr Tom Melican declared a conflicting personal interest in item 8.4 VETRide and its Support to the Vietnam Veterans, being that both Councillors are participating in the event with both having paid a $300 entrance fee. In accordance with (s79B) of the Local Government Act 1989 both Councillors sought the Council’s approval to be excused from voting on the item. Resolution That Council consent to Cr Mark Di Pasquale and Cr Tom Melican being exempt from voting on item 8.4 VETRide and Its Support to the Vietnam Veterans due to a declaration of conflicting personal interest and notes that both Councillors have paid their own entrance fee of $300 each. Moved: Cr Rick Garotti Seconded: Jenny Mulholland Cr Mark Di Pasquale and Cr Tom Melican left the Chamber at 8.14pm, prior to the discussion and vote on the item.
8.4
VETRIDE AND ITS SUPPORT TO THE VIETNAM VETERANS
Cr Jenny Mulholland submitted a Notice of Motion. Resolution (CO2016/50) That: 1.
Council acknowledges its support for VetRide and the work it does in looking after the welfare of Vietnam Veterans and considers making a donation towards the Service and the Sacrifice Tour 2016.
2.
A report be presented to Council on the possible allocation of $5,000 towards the Sacrifice Tour 2016.
Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon
CARRIED
Cr Mark Di Pasquale and Cr Tom Melican returned to the Chamber at 8.16pm.
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 April 2016
MINUTES ORDINARY MEETING OF COUNCIL
8.5
7 MARCH 2016
ADVOCACY FOR VITAL TRANSPORT INFRASTRUCTURE IN BANYULE AND THE NORTH EAST OF MELBOURNE
Cr Mark Di Pasquale submitted a Notice of Motion. Resolution (CO2016/51) That Banyule Council strongly advocates for vital transport infrastructure improvements within Banyule and the wider North East of Melbourne with a focus on the following priorities: a)
Direct orbital connection of the Metropolitan Ring Road to Eastlink via a new north east link;
b)
Duplication of the Hurstbridge Railway Line through to Eltham (Heidelberg to Rosanna and Greensborough to Eltham) and provision of High Capacity Signalling to improve service frequency to at least 10 minutes throughout the day; Completion of the north east principal bicycle network with a focus on the link between Yallambie Road and Grimshaw Street adjacent to the Greensborough Highway;
c)
d)
Public transport improvements in the north east of Melbourne including a new rail line to Doncaster, extension of the South Morang Rail line through to Whittlesea, orbital connecting bus services to rail and tram corridors and other public transport initiatives as outlined in the Banyule Integrated Transport Plan and Northern Horizons Infrastructure Strategy.
Moved: Cr Mark Di Pasquale Seconded: Cr Rick Garotti
CARRIED
Cr Jenny Mulholland called for a division: FOR:
Cr Mark Di Pasquale, Cr Rick Garotti, Cr Tom Melican, Cr Jenny Mulholland, Cr Wayne Phillips, Cr Craig Langdon
AGAINST:
Nil
The Chairperson declared the motion
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 April 2016
CARRIED
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MINUTES ORDINARY MEETING OF COUNCIL
7 MARCH 2016
Cr Jenny Mulholland declared an indirect conflict in item 8.6 Review Advocacy Approach to Bullying, due to conflicting duties on the basis that her employer will be holding a fundraiser for the promotion of the anti-bullying video. Cr Jenny Mulholland left the room at 8.31pm prior to the discussion and vote on the item.
8.6
REVIEW ADVOCACY APPROACH TO BULLYING
Cr Craig Langdon submitted a Notice of Motion. Resolution (CO2016/52) 1.
That Council receives a report on the 4 April 2016 regarding promotional opportunities to school and the wider community in the documented affects associated with bullying.
2.
The report identifies locally produced documentaries based on the impacts of bullying in the community.
3.
Council receive advice on the best approach to advocate on the issues associated with bullying.
Moved: Cr Rick Garotti Seconded: Cr Craig Langdon
CARRIED
Cr Mulholland returned to the Chamber at 8.32pm.
8.7
BANYULE CITY COUNCIL PROCUREMENT POLICY
Cr Rick Garotti submitted a Notice of Motion. Resolution (CO2016/53) That Council: 1.
Takes into consideration the ethical business activities of our service providers when assessing the procurement of goods and services.
2.
Incorporate the requirement for Council officers to consider ethical business activities of service providers when conducting the annual review of Council’s Procurement Policy scheduled for August 2016.
Moved: Cr Rick Garotti Seconded: Cr Craig Langdon
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CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 April 2016
MINUTES ORDINARY MEETING OF COUNCIL
8.8
7 MARCH 2016
SEALING OF MACLEOD PARK CAR PARK
Cr Tom Melican submitted a Notice of Motion. Mr Domenic Di Cesare and Mr Roger Fyfe spoke to the item. Resolution (CO2016/54) That Council, as part of the 2016/17 budget, consider the allocation of funding to seal the car park at Macleod Park, to improve safety and accessibility for all users. Moved: Cr Tom Melican Seconded: Cr Craig Langdon
CARRIED
4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT 4.1
HEIDELBERG AND BELL STREET MALL PARKING PLAN (REVISED DRAFT)
EXECUTIVE SUMMARY The Heidelberg and Bell Street Mall Parking Plan (HBSMPP) considers parking trends and strategies to manage parking in the Heidelberg Activity Centre, the Bell Street Mall area, and their immediate surrounds. The initial draft HBSMPP was prepared and released for community input in June 2016. Following feedback from the community and external stakeholders, additional work was completed to further refine the draft document. A revised draft Heidelberg and Bell Street Mall Parking Plan incorporating this additional work is now proposed for public consultation. Responses to the draft will help inform a final HBSMPP. A final document is planned to be presented to Council for adoption later in the year. Resolution (CO2016/55) That: 1.
Council approve the revised draft Heidelberg and Bell Street Mall Parking Plan and associated parking overlays for public consultation with community feedback invited on the draft documents.
2.
A further report be presented to Council on feedback received during the consultation period.
Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 April 2016
CARRIED
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7 MARCH 2016
6. PERFORMANCE - USE OUR RESOURCES WISELY 6.1
ITEMS FOR NOTING
Resolution (CO2016/56) That Council note the following minutes/reports: 1.
Banyule Environment Advisory Committee February 2016 Notes
Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti
6.7
CARRIED
9 JOHN STREET, IVANHOE - PROPOSED LEASE TO IVANHOE BOWLING CLUB INC
EXECUTIVE SUMMARY Ivanhoe Bowling Club Inc (Club) currently operates from Council-owned land at 9 John Street, Ivanhoe. The former Heidelberg Council leased the land and improvements to the Club. That lease has now expired. The proposal, which is to enter into a new lease with the Club, triggered the need to give public notice under section 190 of the Local Government Act 1989 (Act). Public notice was given in the “Heidelberg Leader” on 12 January 2016 with the public invited to make submissions on the proposal in accordance with section 223 of the Act. The submission period closed at 5:00pm on 10 February 2016, with one submission being received. The submission was received and considered by Council at its meeting of 22 February 2015. This report seeks Council’s decision on the granting of the lease to the Club for the term of five (5), with no further term, for the commencing rent of $104.00 per annum plus GST and annual CPI increments. Resolution (CO2016/57) That: 1.
Having complied with sections 190 and 223 of the Local Government Act 1989: a. by giving public notice in the “Heidelberg Leader” on 12 January 2016; and b. by recording that one (1) submission was received; and c. by providing an opportunity to those who have requested to be heard at Council’s Ordinary Meeting of 22 February 2016 to be heard at that meeting; and d. noting that the submitter’s concerns had been satisfied; Council grants to the Ivanhoe Bowling Club Inc (Club), a lease of the Council-owned land and improvements currently occupied by the Club at 9 John Street, Ivanhoe, for the term of five (5) years at the commencing rent of $104.00 per annum plus GST and annual CPI increments.
2.
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The necessary documentation to effect the lease to the Club be signed and sealed at the appropriate time.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 April 2016
MINUTES ORDINARY MEETING OF COUNCIL
3.
7 MARCH 2016
The submitter be advised of Council’s decision and the reason for that decision.
Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti
6.8
CARRIED
ASSEMBLY OF COUNCILLORS
EXECUTIVE SUMMARY Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be: a) b)
the subject of a decision of the Council or; subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee.
In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council. RECORD OF ASSEMBLIES 1
Date of Assembly:
20-21 February 2016
Type of Meeting:
Councillor Strategic Planning Workshop
Matters Considered:
• • • • •
Councillors Present:
Staff Present:
Others Present:
Current Local Government sector context and associated implications Key priorities/deliverables over the next 12 months Key advocacy priorities over the next 12 months – Budget/City Plan Priorities Portfolio Updates Planning for the future, key issues, Opportunities and Challenges Governance (Councillor Code of Conduct review, election Period Policy, Local Government Act Amendments)
Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Marc Giglio – Director Corporate Services Geoff Glynn – Director Assets & City Services Gina Burden – Manager Governance & Communication Peter Utri – Manager Organisational Systems James Kelly – Manager Assets & Infrastructure Lydia Wilson - Facilitator
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 April 2016
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MINUTES ORDINARY MEETING OF COUNCIL
2
Conflict of Interest:
Nil
Date of Assembly:
22 February 2016
Type of Meeting:
Multicultural Advisory Committee
Matters Considered:
• •
Councillors Present:
Staff Present:
Others Present:
Conflict of Interest: 3
Overview of Multicultural Advisory Committee Discussion with Mary Wooldridge MP and Inga Peulich MLC • Bell Street Mall Cultural Precinct • Bus Tour for new arrivals in Banyule – update • Engagement with Victorian Multicultural Commission • Cultural Diversity Week 2016 – Activities • 2016 Census • Banyule Litter Strategy • Banyule Safe Travel Plan Steve Briffa Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland Allison Beckwith – Director Community Programs Theonie Tacticos – Team Leader Community & Social Planning India Mortlock – Community & Social Planner Margaret Morgan – Waste Education Coordinator Michelle Herbert – Senior Transport Engineer Inga Peulich MLC Mary Wooldridge MP Karen Cosson – Consultant Committee Members: Uma Vijay Rosemary Crosthwaite Ryoko Williams Bev Moss Jane Grace Albert Fatileh Nil
Date of Assembly:
22 February 2016
Type of Meeting:
Councillor Briefing
Matters Considered:
2.1 2.2 4.1 4.2 4.3 5.1 6.1 6.2 6.3
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7 MARCH 2016
Watsonia Pilot Busking Project Northern Region Trails Strategy Taxi Rank Safety Program 2015-2016 Draft Residential Parking Permit Policy Victorian Government Review of the New Residential Zones Community Development Grants Proposal Proposed Leases for Montmorency, Rosanna and Ivanhoe Bowling Clubs Proposed Lease to The Scout Association of Australia, Victorian Branch Quarterly Financial Management Report for
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 April 2016
MINUTES ORDINARY MEETING OF COUNCIL
Councillors Present:
Staff Present:
4
7 MARCH 2016
Period Ended 31 December 2015 6.4 Assembly of Councillors 7.1 Sealing of Documents 22 February 2016 8.1 75th Anniversary of Heidelberg Repatriation Hospital 8.2 Bell St Mall Improvements Steven Briffa Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips
Others Present:
Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Marc Giglio – Director Corporate Services Geoff Glynn – Director Assets & City Services Daniel Kollmorgen – Manager Transport, Sustainability & Municipal Laws Joseph Tabacco – Manager, Property & Economic Development Peter Benazic – Manager Parks & Gardens Jeff Parkes – Open Space Planning Co-Ordinator Vivien Ferlaino – Governance Co-ordinator Ellen Kavanagh – Governance Officer Nil
Conflict of Interest:
Nil
Date of Assembly:
29 February 2016
Type of Meeting:
Councillor Briefing
Matters Considered:
2016/17 Budget: Capital Works Fees and Charges Budget Timetable Steven Briffa Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips
Councillors Present:
Staff Present:
Others Present:
Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Marc Giglio – Director Corporate Services Geoff Glynn – Director Assets & City Services James Kelly – Manager Assets & Infrastructure Tania O’Reilly – Manager Finance & Procurement Nil
Conflict of Interest:
Nil
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 April 2016
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MINUTES ORDINARY MEETING OF COUNCIL
7 MARCH 2016
Resolution (CO2016/58) That the Assembly of Councillors report be received. Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti
CARRIED
7. SEALING OF DOCUMENTS 7.1
YARRA PLENTY REGIONAL LIBRARY SUPPLEMENTAL AGREEMENT
Resolution (CO2016/59) That the Common Seal of the Banyule City Council be affixed to the Yarra Plenty Regional Library Supplemental Agreement. Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti
CARRIED
1. PETITIONS 1.1
PETITION FOR PARKING RESTRICTIONS - OLYMPIC LEISURE CENTRE
EXECUTIVE SUMMARY A petition with 34 signatures has been received from residents of Heidelberg Heights, Heidelberg West, Bellfield and surrounding areas requesting the installation of 2 hour parking restrictions for the Olympic Leisure Centre. The petition prayer is as follows: “To Banyule Council As patrons of the Olympic Leisure Centre we would request that times of parking spaces be extended so we can atten (sic) classes without fear of a fine. Most classes are an hour, Mondy (sic) yoga is 1¼ hrs, so we need parking for at least 1.5 hours.” Following the collection of signatures, the main applicant wrote: “To the Councillors, There have been mutterings at the gym about parking for some time and people say they’re afraid of fines for overstaying. Many people come early just to get a park. While collecting signatures, some people commented that they’d like to go to the bakery for coffee but couldn’t unless they get a 2hr park. Of course, not all cars in the area belong to gym patrons, but we’d like you to consider our request.” Further investigation and consultation will need to be undertaken to determine the appropriate parking arrangements required for this area. 14
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 April 2016
MINUTES ORDINARY MEETING OF COUNCIL
7 MARCH 2016
Resolution (CO2016/60) That Council: 1.
Receives and notes the petition.
2.
Investigates the installation of short-term parking restrictions in the vicinity of Olympic Leisure Centre.
3.
Advises the primary petitioner accordingly.
Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon
CARRIED
Cr Rick Garotti left the Chamber at 8.44pm.
2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT 2.1
PETRIE PARK AND RATTRAY RESERVE DRAFT MASTER PLANS
EXECUTIVE SUMMARY In January 2015, Council appointed SGL Consulting Group to work with the community and Council to develop a master plan for Petrie Park and Rattray Reserve, Montmorency. The objective of the project was to prepare a master plan for Petrie Park and Rattray Reserve to ensure the best outcomes for the community, with improved facilities, better linkages and access, and a long term sustainable plan for the precinct. Extensive consultation occurred throughout 2015 with community and sporting groups at Petrie Park and Rattray Reserve, local schools and businesses, Councillors, Council officers and local residents of Montmorency to assist with the development of the draft plan. The draft plans are now ready for the final consultation phase and this report recommends that Council adopt the draft master plan for the purpose of public consultation between 8 March and 19 April 2016 and invite written submission during this period. Resolution (CO2016/61) That Council: 1.
Release the Petrie Park and Rattray Reserve draft master plans for the purpose of community consultation 8 March – 19 April 2016
2.
Invite community members to submit written submissions in relation to the draft plan via communication in the Leader Newspaper (Banyule in brief), Council’s website, Facebook page, direct email to the user groups at Petrie Park and Rattray Reserve
3.
Receive a further report following the community consultation period.
Moved: Cr Mark Di Pasquale Seconded: Cr Tom Melican
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 April 2016
CARRIED
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7 MARCH 2016
3. PLANET – ENVIRONMENTAL SUSTAINABILITY Nil
4.2
SUBSTITUTED PLANS FOR VCAT HEARING FOR DEVELOPMENT OF FIVE DOUBLE STOREY DWELLINGS AT 34 - 36 MUNRO STREET, MACLEOD.
Mr James Livingston, Mr Simon Prien, Mr Malcolm Simpson and Mr Kevin Biaggini spoke to the item. EXECUTIVE SUMMARY The applicant has submitted revised plans for the upcoming Victorian Civil and Administrative Tribunal hearing (VCAT ref: P1617/2015) seeking to modify the original application from 19 dwellings over three stories in an apartment building to five double storey dwellings. Two dwellings will now present to Munro Street with three presenting to Leith Walk each provided with single vehicle crossings. A review has been lodged by the applicant against Council’s refusal of a planning permit for 19 dwellings in an apartment style typology at 34 – 36 Munro Street, Macleod. The applicant has substituted revised plans for the upcoming Tribunal hearing which modifies the proposal to five double storey dwellings. Two dwellings will now present to Munro Street with three presenting to Leith Walk. At this stage in the process, Council must form a view on the modified proposal which will then form the basis of Council’s position at VCAT. Council must also provide ‘without prejudice conditions’ to the Tribunal and all parties. These conditions will be considered in the event the Tribunal directs that a permit be issued for the modified proposal. The substituted plans represent an improved outcome, however it is considered that the modified proposal should not be supported without further changes. Cr Rick Garotti returned to the Chamber at 8.55pm. Resolution (CO2016/62) RECOMMENDATION PART A That Council: 1.
Note that the substituted plans represent an improved proposal for a multi-dwelling out come at 34-36 Munro Street, Macleod.
2.
Does not support the substituted plans due to: a)
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The bulk and mass of the built form in particular with regards to sheer walls of Dwellings 1, 2 and 3 of the proposal and is contrary to both the existing and preferred character of the neighbourhood, would erode the spacious and well landscaped character and have an adverse visual impact on the streetscape contrary to Clauses 15.01-1 – Urban Design, 21.04-1 – Housing, 22.02 Residential Neighbourhood Character Policy and Standards B1 – Neighbourhood Character and B31 – Design detail of Clause 55 (ResCode) of the Banyule Planning Scheme.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 April 2016
MINUTES ORDINARY MEETING OF COUNCIL
3.
7 MARCH 2016
b)
The internal amenity of Bedroom 2 Dwelling 1 is considered to be compromised by poor solar access and excessive reliance on highlight windows which is considered contrary to Standard B27 – Daylight to new windows objective of Clause 55 (ResCode) of the Banyule Planning Scheme.
c)
The proposal has not demonstrated adequate storage facilities to Dwelling 1 contrary to Standard B30 – Storage Objective of Clause 55 (ResCode) of the Banyule Planning Scheme.
d)
The development incorporates a design which is considered contrary to the preferred neighbourhood character in terms of sheer walls presenting to the street, and roof forms of Dwellings 1 and 2 presenting to Munro Street, contrary to Standard B31 – Design Detail Objective of Clause 55 (ResCode) of the Banyule Planning Scheme.
e)
The proposed vehicle crossings to Dwellings 3, 4 and 5 which present to Leith Walk are insufficiently setback form the road reserve to prevent parked vehicles overhanging which is considered contrary to the Objectives and Polices of Clause 52.06.
f)
The development proposes a continuous built form at the ground level of Dwellings 3, 4 and 5 and at the upper level of dwellings 4 and 5 as it presents to Leith Walk which is contrary to the established and preferred neighbourhood character.
g)
The proposed building coverage exceeds 40% which is the maximum sought by the Schedule to the General Residential Zone Clause 32.08 and as such, does not reflect a built form which respects the neighbourhood character of the area.
h)
The layout, built form and building coverage fails to provide adequate opportunities for meaningful canopy tree planting which would contribute to the continuous canopy sought for sites located near significant ridgelines within the municipality as per Clause 22.02 of the Garden Suburban Precinct 2.
i)
In accordance with Clause 52.06-5 the proposal fails to provide the required visitor parking space required for five dwellings or more.
Considers that to respond to the issues raised in point 2, the development should include no more than four dwellings and retreats should be deleted from all upper levels with the upper levels reduced in scale accordingly. This would enable separation between the current dwelling 4 & 5.
RECOMMENDATION PART B That Council provide to the Victorian Civil and Administrative Tribunal the following draft conditions to consider in the event that the Tribunal approves the proposal: Plans 1.
Before the development permitted by this permit starts, amended plans to the satisfaction of the Responsible Authority must be submitted to and approved by the Responsible Authority. When approved, the plans will be endorsed and will then form part of the permit. The plans must be drawn to scale with dimensions and three copies must be provided. The plans must be generally in accordance with the advertised plans submitted with the application but modified to show: (a)
One dwelling modified to comply with Councils Livable Housing Design Guidelines.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 April 2016
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(b)
Bedroom 2 serving Dwelling 2 to be deleted with the associated reduction in the extent of upper floor.
(c)
Dwellings 3, 4 and 5 to have front setbacks to Leith Walk of 5.0m from the wall of the dwelling with associated reduction to the private open space.
(d)
The retreat room on the upper floor of Dwelling 3 to be setback from the ground footprint of the building by 1.0m.
(e)
The water tank serving Dwelling 2 be relocated to the service yard on the southern boundary.
(f)
Dwelling 1 to provide 6.0m3 of externally accessible storage.
(g)
The use of a pitched style roof applied to Dwellings 1 and 2.
(h)
The introduction of differential building materials and colours pallets between the faรงades of Dwellings 1 and 2 to aid variation between the two dwellings.
(i)
Landscaping as required by Condition 2 of this permit;
(j)
Engineering plans showing a properly prepared design with computations for the internal drainage and method for of disposal of stormwater from all roofed areas and sealed areas including: (i)
The use of an On-site Stormwater Detention (OSD) system;
(ii)
The connection to the Council nominated legal point of discharge;
(k)
A schedule of external building materials and colours, including details of cladding and roofing materials which are of muted non-reflective tones; the schedule should be presented on a separate sheet and must include colour samples.
(l)
A Sustainable Design Assessment (SDA) assessment using: The online Built Environment Sustainability Scorecard (BESS) or Sustainable Tools for Environmental Performance Strategy (STEPS) tool providing the STEPS report, STORM report and FirstRate certificates for each unique dwelling and any further information in support of the assessment. www.sustainablesteps.com.au
2.
(m)
The integration details and connections of all Stormwater treatment features in accordance with the endorsed Sustainable Design Assessment required by Condition 1 (j) and STORM report and a reference to further details on the landscape plan
(n)
The provision of 2 advanced street trees at the cost of the developer and to the satisfaction of Councils Parks and Gardens Department.
(o)
Corner splay areas at least 50 per cent clear of visual obstructions extending at least 2m along the frontage road from the edge of the exit lane and 2.5m along the exit lane from the frontage to each vehicle crossing, to provide a clear view of pedestrians on the footpath of the frontage road. The area clear of visual obstructions may include an adjacent entry or exit lane where more than one lane is provided.
The development permitted by this permit must not be commenced until a satisfactory detailed landscaping plan is submitted to and approved by the Responsible Authority. Such plan must be prepared by a person suitably qualified or experienced in landscape design and shall include: (a)
18
Details of planting within the secluded outdoor living areas and front setbacks;
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 April 2016
MINUTES ORDINARY MEETING OF COUNCIL
7 MARCH 2016
(b)
The identification of existing vegetation (which is not intended to be removed), and nomination of vegetation for removal throughout the site;
(c)
Provision of formed garden beds with edging around the landscape zone within the front setback to prevent cars parking within those areas
(d)
Planting adjacent to driveways and within landscaping zones to consist of varying heights and species;
(e)
Provision of replacement planting for vegetation that is to be removed including a minimum of (4) large canopy trees (mature height of at least 12m) planted at a semi-advanced state (minimum pot size 40 litre) within the front setback of Dwelling 1 and 2 fronting Munro Street and the seclude outdoor living area of Dwelling 4 and 5, and (2) medium canopy trees (mature height of at least 10m) planted at a semi-advanced state (minimum pot size 16 litre) along the northern boundary and (5) small canopy trees (mature height of at least 8m) planted throughout the site;
(f)
An indigenous and/or drought tolerant planting theme;
(g)
A schedule of all proposed trees, shrubs and ground cover, which includes the location and size at maturity of all plants, the botanical names of such plants and the location of all areas to be covered by grass, lawn or other surface material as specified;
(h)
Location and details of paving, steps, retaining walls, water tanks, clotheslines, fence design details and other landscape works including cut and fill.
(i)
Location, details and cross section drawings of all Water Sensitive Urban Design features in accordance with the endorsed Sustainable Design Assessment/Sustainable Management Plan and STORM report required by Condition 1(j) of this permit, with reference to connection details on the engineering plans.
General 3.
The development as shown on the endorsed plans or described in the endorsed documents must not be altered or modified except with the written consent of the Responsible Authority.
4.
Unless otherwise agreed in writing by the Responsible Authority the development permitted by this permit must not be occupied until the development has been completed to the satisfaction of the Responsible Authority in accordance with the permit and endorsed plans (including, but not limited to built form and layout, parking, landscaping, drainage, street numbering, replacement of street trees).
Urban Design / External Appearance 5.
The walls of the development on the boundary of adjoining properties must be cleaned and finished in a manner to the satisfaction of the Responsible Authority.
Car Parking / Access 6.
Areas set aside for the parking of vehicles together with the aisles and access lanes must be properly formed to such levels that they can be utilised in accordance with the endorsed plans and must be drained and provided with an all weather seal coat. The areas must be constructed, drained and maintained in a continuously useable condition to the satisfaction of the Responsible Authority.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 April 2016
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MINUTES ORDINARY MEETING OF COUNCIL
7 MARCH 2016
7.
Areas set aside for the parking and movement of vehicles as shown on the endorsed plans must be made available for such use and must not be used for any other purpose.
8.
Vehicular access or egress to the subject land from any roadway or service lane must be by way of a vehicle crossing constructed in accordance with Council’s Vehicle Crossing Specifications to suit the proposed driveways and the vehicles that will use the crossings. The location, design and construction of the vehicle crossings must be approved by the Responsible Authority. Any existing unused crossings must be removed and replaced with concrete kerb, channel and naturestrip to the satisfaction of the Council prior to occupation of the building. All vehicle crossing works are to be carried out with Council Supervision under a Memorandum of Consent for Works which must be obtained prior to commencement of works.
Tree Protection / Landscaping 9.
Except with the further written consent of the Responsible Authority, no vegetation (other than that indicated on the endorsed plan, or exempt from planning permission under the provisions of the Banyule Planning Scheme) shall be damaged, removed, destroyed or lopped.
10.
Unless otherwise agreed in writing by the Responsible Authority, prior to the commencement of works (including demolition) on the site Tree Preservation Zones must be established around Council Street tree within the road reserve on Munro Street. You must contact Council’s Development Planning Arborist on 9457 9878 once the Tree Preservation Fencing is erected so that an inspection of the fencing can be carried out. Once installed and inspected the Tree Preservation Zones must be maintained to the satisfaction of the Responsible Authority, and meet the following requirements: (a)
Extent Tree Preservation Zones are to be provided to the extent of the canopy of the trees indicated as being retained on the endorsed plan within the road reserve.
(b)
Weed control Any weeds located within the Tree Preservation Zone are to be removed and the area mulched with 100mm of composted coarse grade woodchips.
(c)
(d)
Fencing (i)
Vegetation Preservation fences with a minimum height of 1.2 to 1.5 metres of chain mesh or like and a top line of high visibility plastic hazard tape must be erected around the perimeter of the zone.
(ii)
The posts must be strong enough to sustain knocks from on site excavation equipment.
(iii)
The fences must not be removed or relocated without the prior consent of the Responsible Authority.
Signage Fixed signs are to be provided on all visible sides of the Tree Preservation Fencing, stating “Tree Preservation Zone – No entry without permission from the City of Banyule”.
(e)
Irrigation The area must be irrigated during the summer months with 1 litre of clean water for every 1 cm of trunk girth measured at the soil / trunk interface on a weekly basis.
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 April 2016
MINUTES ORDINARY MEETING OF COUNCIL
(f)
7 MARCH 2016
Access to Tree Preservation Zone (i) (ii)
(iii) (iv)
No persons, vehicles or machinery are to enter the Vegetation Protection Zone except with the consent of the Responsible Authority; No fuel, oil dumps or chemicals are allowed to be used or stored within the Vegetation Preservation Zone and the servicing and re-fuelling of equipment and vehicles must be carried out away from the root zones; No storage of material, equipment or temporary building is to take place within the Vegetation Preservation Zone; Nothing whatsoever, including temporary services wires, nails, screws or any other fixing device, is to be attached to any tree.
Time Limits 12.
In accordance with section 68 of the Planning and Environment Act 1987, this permit will expire if one of the following circumstances applies: (c)
The development is not commenced within two years of the date of this permit;
(d)
The development is not completed within four years of the date of this permit.
In accordance with section 69 of the Planning and Environment Act 1987, the Responsible Authority may extend the periods referred to if a request is made in writing: (a)
Before the permit expires, or
(b)
Within six months afterwards, or
(c)
Within 12 months afterwards if the development started lawfully before the permit expired.
Moved: Cr Tom Melican Seconded: Cr Craig Langdon
4.3
CARRIED
IVANHOE GRAMMAR SCHOOL - TRANSITION TO COMPLIANCE
Cr Tom Melican left the Chamber at 9.15pm, and returned at 9.18pm. Mrs Robyn Roberts, Ms Robin Edwards, Ms Robyn Sullivan and Mr Ken Whiteman spoke to the item. EXECUTIVE SUMMARY The development of Ivanhoe Grammar School is currently transitioning between the old development plan (February 2000) and the new plan approved in June 2015 and now recently endorsed. There are expectations set under the previously approved development plan that have not been fulfilled, such as the provision of car parking. These expectations will be resolved with the completion of projects scheduled under the newly approved development plan. The school has also provided written confirmation that its staff and student numbers are in excess of the maximums allowed under the February 2000 Development Plan.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 April 2016
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MINUTES ORDINARY MEETING OF COUNCIL
7 MARCH 2016
Council, at its meeting on 5 October 2015, resolved to extend the existing development plan for a transitional period on the condition that Ivanhoe Grammar School carry out certain actions (including increasing on site car parking) by the commencement of school in Term 1 of 2016. As these conditions have not been satisfied by the school within the specified timeframe, an alternative outcome is required. On 8 February 2016, Council was asked to consider a plan for the school to transition to compliance however, the matter was deferred to allow time for the school to provide some further detail, particularly with regards to the location of additional car parking spaces on site. This report outlines a number of methods the school can use to reduce the demand for onsite car parking and while it will not reach complete compliance, a smaller shortfall can be achieved. The school has asked Council to consider accepting a reduction of 41 car parking spaces (based on the statutory rate, which can be reduced to 30 based on the empirical rate used under the 2000 development plan) for an additional period until the commencement of term 1 2017. It is considered that it is reasonable to accept this shortfall for this period. Resolution (CO2016/63) That Council: 1.
Agree to additional staff and student numbers until the commencement of term one 2017 on the basis that: a.
The additional staff increase of 43 (total of 254 as of 17 February 2016) is reduced to no more than 31 additional staff onsite at any one time.
b.
An agreed car parking plan showing a total of 152 car parking spaces available for all staff at the Ridgeway Campus is accepted.
c.
Student numbers do not exceed a total of 1505 (an excess of 105 students) for the transition period.
d.
2.
The school further explore opportunities to provide additional parking which will be available to staff during the period of transition and also during construction of buildings under the new development plan. Agree to transition arrangements which vary the plan including an additional shortfall of 41 on-site car parking spaces until the commencement of term one, 2017.
3.
Where the transition arrangement agreed to in 1 above is not met, undertake appropriate action to ensure that the transition arrangement or any other formal approval as appropriate that applies to the land is met. This includes the principle of limiting the increase in staff (above the maximum approved under the 2000 Development Plan) to 0.833 to each new car parking space (above the number of spaces required under the 2000 Development Plan).
4.
Write to the school to inform them of Council’s decision.
5.
Write to residents in the locality to inform them of Council’s decision.
Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale
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CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 April 2016
MINUTES ORDINARY MEETING OF COUNCIL
4.4
7 MARCH 2016
URBAN PLANNING AND BUILDING ACTIVITIES REPORT
Mr Kevin Biaggini spoke to the item. EXECUTIVE SUMMARY This report presents and provides commentary on the activities of the Urban Planning and Building Department (consisting of Development Planning, Strategic Planning and Banyule Building Permits and Inspections (BPi)) for the period July – December 2015. For Development Planning, detail is provided in relation to applications received and determined, the backlog of undetermined applications, processing timeframes, planning investigations including infringements and planning appeals. Key highlights for the first half of the 2015-16 financial year include: • Reduction in the live backlog of planning applications from 488 to 431 over the 6 month period. • Less applications were received and more determinations made. • 77% of VicSmart applications were determined in less than 10 business days which is an improvement from 50% in the 2014-15 financial year). • There was greater complexity in the applications received and more activity shown with a 30% increase in multi-dwelling applications and a 41% increase in subdivision applications compared to the previous 6 months. • The number of tree removal and pruning applications lodged reduced by 17% compared to the previous 6 months. • The backlog of live planning investigations was reduced from 454 to 106 over the 6 month period. • Less appeals were lodged at the Tribunal (reduction from 43 by 4) and a greater number of appeal decisions were upheld in the previous 6 months compared with the previous financial year. BPi has continued to generate a financial return for Council, by operating a business building surveying arm, as well as subsidising the statutory Building Regulation requirements of the building service. Profit for the half year has exceeded expectations, highlighting the efforts of the building team in continuing to perform at a high level, while maintaining a quality service. Key highlights for the first half of the 2015-16 financial year include: • An increase in permits processed of 12% based on annualised performance of July – December 2015 compared with the previous financial year. • Continued growth in operating profit to date, with current profit showing as almost that of the previous full financial year. • Closure of significant level of outstanding building investigations with reduction in live backlog by 11% over the 6 month period. • Progressed development of electronic lodgement of applications and record storage plan. Strategic Planning has seen the conclusion to the Ivanhoe Structure Plan while delivering the Picture Watsonia Vision. The team has also made substantial progress in relation to Urban Design Guidelines for a number of precincts within the Greensborough Activity Centre which will form the basis of a Planning Scheme Amendment Exhibition while managing the Special Building Overlay up to a Planning Panel which was convened in July 2015. Resolution (CO2016/64) That Council note the Urban Planning and Building Activities Report for the period July – December 2015. Moved: Cr Wayne Phillips Seconded: Cr Rick Garotti These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 April 2016
CARRIED 23
MINUTES ORDINARY MEETING OF COUNCIL
4.5
7 MARCH 2016
DRAFT RESIDENTIAL PARKING PERMIT POLICY - CONSULTATION TIMEFRAMES
Mr Dennis O’Connell spoke to the item. EXECUTIVE SUMMARY Consistent with the Council resolution of 22 February 2016, the draft Residential Parking Permit Policy is currently open for public comment. Due to delays with the printing and delivery of the document to Council’s customer service centres, it is proposed to extend the consultation period to 24 March 2016. Resolution (CO2016/65) That Council extend consultation on the draft Residential Parking Permit Policy to 24 March 2016. Moved: Cr Jenny Mulholland Seconded: Cr Mark Di Pasquale
CARRIED
5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE Nil
6.2
COUNCILLOR STRATEGIC PLANNING WORKSHOP
Mr Brian Grace spoke to the item. EXECUTIVE SUMMARY It is important for Councillors to have access to conferences, forums and other training opportunities to develop their skills and ability to represent and engage with their constituents. There is also an expectation that Councillors, as part of their strategic role, make time to plan for the ongoing viability and long term direction of the municipality. As part of the training and development program for Councillors at Banyule, a facilitated weekend workshop was held offsite between 20 – 21 February 2016, involving the Councillors and key Senior Officers. The focus of this year’s Strategic Planning Workshop was to review Council’s achievements over the past term and to discuss the challenges, areas for improvement and key deliverables for the future. This report has been prepared to provide an overview and record of the Strategic Planning Session. Resolution (CO2016/66) That: 1.
24
Council note the report on the Councillor Strategic Planning Workshop held 20 – 21 February 2016; and
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 April 2016
MINUTES ORDINARY MEETING OF COUNCIL
2.
7 MARCH 2016
Officers report back to Council on the development and implementation of any strategies or initiatives, resulting from the Strategic Planning Workshop, which will either require Council endorsement or a budget allocation.
Moved: Cr Rick Garotti Seconded: Cr Craig Langdon
6.3
CARRIED
MAV - PROVISION OF A RECRUITMENT SERVICES CONTRACT
EXECUTIVE SUMMARY In order to ensure effective and continuous service delivery across Council, operational and administrative areas engage temporary agency labour when requirements dictate. Temporary labour usage is driven primarily to: • • • • • •
Meet legislative requirements for carer/child ratios in Early Childhood services when staff are absent due to illness or annual leave; Operate waste collection trucks when drivers are absent to due to illness or annual leave. Backfill staff who are subject to modified duties or absent as a result of WorkCover; Maintain operations in vacancies during the time between resignation and recruitment of a new starter. Satisfy peak demands as a result of seasonal work, for example, Parks and Gardens and Cleansing have additional demands in Spring and Autumn. Replace vacancies temporarily in areas that are undergoing change processes, such as Local Laws.
Temporary labour is accessed through 15 different agencies. Each operational area manages its own budget, suppliers and requirements which ensures quick and appropriate turnarounds. Good relationships exist between client and suppliers. The disadvantage with such a decentralised approach is that real time reporting on agency staff numbers and length of assignment is currently unavailable or time consuming to construct. MAV Procurement have recently tendered for the provision of a Neutral Vendor Managed Service for temporary labour supply in accordance with S186 of the Local Government Act 1989 (Act). The successful tenderer was Comensura Pty Ltd ABN 30 120 725 902 (Comensura). Comensura operate like a broker and provide cost efficiencies through competitive rates, consolidated invoicing, on demand reporting on activity and expenditure as well as the efficiencies that come from improved accountability and oversight.
Cr Jenny Mulholland and Cr Mark Di Pasquale left the Chamber at 10.07pm, and returned at 10.09pm. Resolution (CO2016/67) That: 1.
Council approve Banyule City Council entering into a Client Services Agreement with Comensura Pty Ltd (ABN 30 120 725 902) under the Municipal Association of Victoria contract RS8017-2015NV for the provision of a Recruitment Neutral Vendor Managed Service suppling agency labour for temporary or short term requirements.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 April 2016
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MINUTES ORDINARY MEETING OF COUNCIL
7 MARCH 2016
2.
The Service Agreement be effective from the date of signing until 9 November 2018, and will be in accordance with the MAV contract of an initial 3 year period with two extension options of 2 plus 2 years, at Council’s discretion, noting the MAV contract having taken effect on 9 November 2015.
3.
The Common Seal of Banyule City Council be affixed to the Client Services Agreement between Council and Comensura Pty Ltd (ABN 30 120 725 902).
Moved: Cr Tom Melican Seconded: Cr Rick Garotti
CARRIED
PROCEDURAL MOTION Resolution (CO2016/68) That Item 6.6 be considered as the next item. Moved: Cr Tom Melican Seconded: Cr Rick Garotti
6.6
CARRIED
COMMUNITY INFORMATION AND SUPPORT SERVICES - SHOP 48 THE MALL, WEST HEIDELBERG
Mr Ian Parker spoke to the item. EXECUTIVE SUMMARY Council resolved on 21 September 2015 to reconfirm its commitment to a Community Information and Support Service model with a service presence in the geographic locations of Heidelberg West and Greensborough and seek a service provider for the new West Heidelberg site via a public tender process. Following an unsuccessful public tender outcome, Council proceeded to engage a consultant as Facility Manager, to deliver on the Community Information and Support Service objectives for Shop 48, The Mall, West Heidelberg, including the development of a strategic plan for the facility and overseeing the establishment of the overall service centre. Shop 48 is planned to commence service operations in late March 2016 building to a full suite of services over the next 18 months with the view to ultimately handing over a wellestablished and dynamic service centre to a community based model. In the interim, following completion of refurbishment works at Shop 48 in October 2015, Council in partnership with the community continues to run a series of planned programs activating the public access spaces at Shop 48. A community consultation process to name the new West Heidelberg centre was undertaken late 2015. There were clear common themes presented representing the location and community’ views for the ethos of the space going forward, with the centre name being confirmed as “SHOP 48 – The Harmony Centre” Full consideration of the options proposed by Banyule Support and Information Centre (BANSIC) and Volunteers of Banyule (VOB) has been undertaken in context with the service establishment progress of Shop 48, and it is proposed the agencies be supported with an extension to their current lease arrangements at 80 Hawdon Street, Heidelberg, until 30 June 2016.
26
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 April 2016
MINUTES ORDINARY MEETING OF COUNCIL
7 MARCH 2016
Resolution (CO2016/69) That Council: 1.
Reconfirm its commitment to a consistent Community Information and Support Service model across Banyule municipality with a service presence in the geographic locations of Heidelberg West and Greensborough.
2.
Following the establishment of the new service centre in West Heidelberg, enter into new service level agreements across both service centres that ensure consistent service outcomes across the municipality for both the north and south service locations.
3.
In relation to the licence at 80 Hawdon Street, Heidelberg, currently occupied by Banyule Support and Information Centre (BANSIC) and Volunteers of Banyule (VOB), give formal notice of Council’s intent to extend the current lease arrangements for a further three months until 30 June 2016.
Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale
6.4
CARRIED
ELECTION PERIOD POLICY
EXECUTIVE SUMMARY All levels of Government in Australia accept that during the period leading up to an election that the Government assumes a ‘caretaker role’. During the caretaker period, the business of government continues and ordinary matters of administration still need to be addressed. However, successive governments have followed a series of practices, known as the ‘caretaker conventions’, which aim to ensure that their actions do not bind an incoming government and limit its freedom of action. The recent amendments to the Local Government Act 1989 (Act), section 93B now requires all councils to adopt and maintain an ‘Election Period’ policy. The Election Period policy requires that councils publicly explain to their communities how they will conduct their business immediately prior to an election. This is to ensure council elections are not compromised by inappropriate electioneering by existing councillors and to safeguard the authority of the incoming council. The policy must cover the three matters outlined below: 1. Preventing inappropriate decisions and misuse of resources 2. Limiting public consultation and council events 3. Equitable access to council information For the 2016 general elections, the Election Period policy must be adopted by the 31 March 2016. The changes are in addition to the current requirements that prohibit councils from making ‘major policy decisions’ during the election period. The Policy must be published on the Council’s website.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 April 2016
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MINUTES ORDINARY MEETING OF COUNCIL
7 MARCH 2016
Resolution (CO2016/70) That Council adopt the Banyule Election Period Policy. Moved: Cr Tom Melican Seconded: Cr Craig Langdon
6.5
CARRIED
14-18 LIVINGSTONE STREET, IVANHOE - HEAR SUBMISSIONS ON PROPOSED SALE OF LAND
Mr Kevin Biaggini, Mr Roger Fyfe, Mr Dennis O’Connell and Miss Gilda May spoke to the item. EXECUTIVE SUMMARY Under section 189 of the Local Government Act 1989 (Act) statutory procedures were commenced to give public notice of Council’s intention to sell the Council owned land and improvements, being a two level car park, at 14-18 Livingstone Street, Ivanhoe, to Seacrest Pty Ltd. Public notice was given in the “Heidelberg Leader’ on 19 January 2016, with submissions on the proposal invited in accordance with section 223 of the Act. The submission period closed on 16 February 2016. Ten submissions were received, including one late submission. Five submitters requested to be heard in support of their submission and one submitter has indicated that she will be represented by another person. The purpose of this report is for Council to consider the written submissions received and to hear from the submitters who have requested to be heard in support of their submission. The submitters have been advised that Council will hear oral submissions at its Ordinary Meeting of 7 March 2016 and make a decision on whether or not to sell the land at a future meeting. Resolution (CO2016/71) That: 1.
Council receive and note that ten submissions, including one late submission, were received in response to the public notice given, pursuant to sections 189 and 223 of the Local Government Act 1989, of Council’s intention to sell the land and improvements, being a two level car park, on the Council owned land at 14-18 Livingstone Street, Ivanhoe (land).
2.
Council consider the submissions received and hear from the five submitters who have requested to be heard in support of their submission, noting that one submitter will be represented by another person.
3.
At its Ordinary Meeting on 4 April 2016, Council determine the proposal to sell the land to Seacrest Pty Ltd, noting that ten submissions including one late submission, on the proposal were received and considered, and the submitters heard by Council at its Ordinary Meeting on 7 March 2016.
Moved: Cr Wayne Phillips Seconded: Cr Jenny Mulholland 28
CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 April 2016
MINUTES ORDINARY MEETING OF COUNCIL
7 MARCH 2016
9. General Business 9.1
ATTENDANCE AT RECENT EVENTS
Cr Jenny Mulholland acknowledged the Councillor attendance and participation at some recent events within the community: Thursday, 25th February Heidelberg Park Pavilion Renovation & Cricket Net Project Official Opening Thank you to the Mayor Craig Langdon & Cr Tom Melican for supporting this project, as the facility is used by residents from all wards. Mayor Langdon and Cr Melican also attended the official opening. Saturday, 27th March Movie in the Park at Petrie Park where Cr Mulholland made the official speech on behalf of Cr Steven Briffa prior to the movie, ‘Shaun the Sheep’. The event was well attended by the community. Sunday, 28th February Fairy Hills Kindergarten Welcome Picnic, where a wonderful day was had by all who attended. Cr Mulholland wished to congratulate the organising committee of the event. Wednesday, 2nd March National Disability Insurance Scheme Information Evening was held at The Centre Ivanhoe, and was well attended by the Banyule community. Wednesday, 2nd March Create from a Crate Exhibition held at Hatch, which was held for the second time. Cr Mulholland stated how amazing it was to see what beautiful pieces were made from waste crates; items such as chairs, chess sets, and a desk to name a few. The function was well attended, and the Mayor and Cr Mulholland were both present. Friday, 4th March World Day of Prayer held in the morning at St John's Anglican Church in Heidelberg. Friday, 4th March World Day of Prayer held in the afternoon at Ivanhoe Baptist Church in Ivanhoe. Saturday, 5th March St John's Primary School Fair where a wonderful day was had by all that attended. There were plenty of rides and food stalls, and they also had a dunking machine where Council’s very own Cr Tom Melican was dunked! Cr Mulholland congratulated the parents and friends for organising a great day for the community.
9.2
VIEWBANK PRIMARY 50TH ANNIVERSARY
Cr Craig Langdon noted that he attend the 50th Anniversary of Viewbank Primary school on Saturday 28 February 2016 and was asked to speak at the event. Cr Langdon acknowledged all the teachers, staff, school council and students who made up the history of the school and Cr Langdon commented that he believed the school lived up to its motto of “Love of Learning. Learning for Life.”
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 April 2016
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MINUTES ORDINARY MEETING OF COUNCIL
9.3
7 MARCH 2016
HOME HARVEST FEAST
Cr Langdon noted that he joined the Mayor of Nillumbik Shire Council, Bonnie Hattam, former Mayor, Helen Coleman, and Cr Anika Van Hulsen at the Home Harvest Feast at Edendale Farm on Sunday 29 February 2016. Cr Langdon acknowledged the Nillumbik Shire Council for their management of Edendale Farm and noted that the Home Harvest Feast is in its 5th year and is sponsored by both Councils. Cr Langdon thanked the staff of both Councils, the Home Harvest Working Group and volunteers, Local Food Connect, Nillumbik Health, Edendale, Bulleen Art and Garden, Eltham High School and Real Food Catering. Cr Langdon further thanked the Hospitality VET students from Eltham High for all their preparations, cooking, serving and cleaning skills.
10. Urgent Business Nil
Closure of Meeting to the Public That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering confidential item 11.1. Moved: Cr Wayne Phillips Seconded: Cr Rick Garotti
CARRIED
The Meeting was adjourned at 10.59pm.
The Meeting was closed to the public at 11.04pm.
DATED:........................... DAY OF ........................... 2016
............................................. MAYOR
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 4 April 2016