Ordinary Meeting of Council Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 30 May 2016 commencing at 7.45pm
MINUTES
PRESENT ..............................................................................................................................3 APOLOGIES..........................................................................................................................3 LEAVE OF ABSENCE ...........................................................................................................3 CONFIRMATION OF MINUTES.............................................................................................3 DISCLOSURE OF INTERESTS .............................................................................................4 PRESENTATION ...................................................................................................................4 1. PETITIONS......................................................................................................................4 Nil 2.2 Spirit Walk & Babarrbunin Beek Activation: Employment of an Aboriginal and Torres Strait Islander Cultural Development Worker ...............................................4 2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT ......................................5 2.3 Rushworth Street and Reeves Street, Watsonia - Possible Treatment Options.......5 4.3 Erect a carport within the front setback on a lot less than 500 sqm at 1/33 Coventry Street Montmorency (P1070/2012) ..........................................................7 6.2 Assembly of Councillors..........................................................................................9 8.3 Banyule Theatre ...................................................................................................12 5.1 Proposed City Plan & Budget - Consideration of Submissions Received ..............13 2.1 Request for Over Mass Fire Truck Access on Local Roads ..................................14 3. PLANET – ENVIRONMENTAL SUSTAINABILITY .......................................................15 3.1 Resilient Melbourne - metropolitan strategy for a sustainable, liveable and prosperous Melbourne ..........................................................................................15 4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT..............................16 4.1 Banyule Planning Scheme Amendment C110 - Results of Public Exhibition .........16 4.2 Status of Closure of Myrtle Street, Linden Avenue and Forster Street, Ivanhoe.................................................................................................................17 4.4 Naming of the new public open space between Bonar and Haig Street, Heidelberg Heights ...............................................................................................18 4.5 Heidelberg Road, Ivanhoe - New Pedestrian Crossing .........................................18 4.6 Grimshaw Street / Flintoff Street, Greensborough Intersection Improvement Funding.................................................................................................................19 These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 June 2016
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MINUTES ORDINARY MEETING OF COUNCIL
4.7
30 MAY 2016
Reallocation of 2015/2016 Local Roads Resurfacing Program Funding................19
5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ...................20 6. PERFORMANCE - USE OUR RESOURCES WISELY..................................................20 7. SEALING OF DOCUMENTS .........................................................................................21 7.1 Sealing of Documents...........................................................................................21 8. NOTICES OF MOTION..................................................................................................22 8.1 Banyule Mobile App and Smart-Device Functionality ............................................22 8.2 Access on to the M80 Ring Road from the Greensborough By-pass (north bound) ..................................................................................................................22 8.4 Stormwater Harvesting and Pollution Mitigation at Olympic Park ..........................23 9. GENERAL BUSINESS ..................................................................................................24 9.1 Fund Raiser for Jack’s Story .................................................................................24 9.2 Volunteers Celebrations........................................................................................24 9.3 Acknowledgement of Montmorency Traders' Association .....................................24 9.4 National Story Time ..............................................................................................24 9.5 Turning the Sod Pavilion in Ivanhoe......................................................................24 9.6 Sorry Day Flag Raising Ceremony and Plaque Unveiling......................................24 9.7 50th Birthday of Ivanhoe Chargrill Steak House.....................................................25 9.8 Mosque Open Day ................................................................................................25 9.9 Staff Acknowledgements.......................................................................................25 10. URGENT BUSINESS.....................................................................................................25 CLOSURE OF MEETING TO THE PUBLIC.........................................................................25
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 June 2016
MINUTES ORDINARY MEETING OF COUNCIL
30 MAY 2016
EXTENSION OF PUBLIC FORUM (CO2016/159) Resolution That the Public Forum be extended until 8.05pm Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican
CARRIED
EXTENSION OF PUBLIC FORUM (CO2016/160) Resolution That the Public Forum be extended until 8.10pm Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican
CARRIED
The Meeting opened at 8.13pm.
Acknowledgement of the Traditional Owner, the Wurundjeri willam people The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri willam people.
Present Mayor Cr Craig Langdon, Cr Wayne Phillips, Cr Mark Di Pasquale, Cr Rick Garotti, Cr Tom Melican, Cr Jenny Mulholland. Apologies Cr Steven Briffa Cr Mark Di Pasquale left the Chamber at 8.13pm. Cr Mark Di Pasquale returned to the Chamber at 8.15pm Leave of Absence Nil
Confirmation of Minutes That the following Minutes be confirmed: Ordinary Meeting of Council held 9 May 2016 Special Meeting of Council held 9 May 2016 Moved: Cr Tom Melican Seconded: Cr Jenny Mulholland These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 June 2016
CARRIED 3
MINUTES ORDINARY MEETING OF COUNCIL
30 MAY 2016
Disclosure of Interests Nil Presentation The Mayor, Cr Craig Langdon, made a presentation acknowledging National Reconciliation Week. This is a time when Council publically promotes its ongoing contribution to support, acknowledge and work alongside our Aboriginal and Torres Strait Islander communities.
PROCEDURAL MOTION (CO2016/161) Resolution That items 2.2, 2.3, 4.3, 5.1, 6.1, 6.2 and 8.3 be considered before all other items to allow for speakers.
Moved: Cr Rick Garotti Seconded: Cr Jenny Mulholland
CARRIED
Cr Wayne Phillips left the Chamber at 8.18pm. 1. PETITIONS Nil
2.2
SPIRIT WALK & BABARRBUNIN BEEK ACTIVATION: EMPLOYMENT OF AN ABORIGINAL AND TORRES STRAIT ISLANDER CULTURAL DEVELOPMENT WORKER
Mr Brian Grace and Mr Terry Makin spoke to the item. Cr Wayne Phillips returned to the Chamber at 8.20pm. EXECUTIVE SUMMARY Council has undertaken significant work to support the Aboriginal and Torres Strait Islander community through the development of the Inclusion Access and Equity Framework, the establishment of the Aboriginal and Torres Strait Islander Advisory Committee and capital investment in the Babarrbunin Beek Aboriginal Gathering Place. Council is currently in its planning phases for the Commemorative Spiritual Walk at Babarrbunin Beek. Council will continue to hold a number of events in recognition of Reconciliation Week. In March 2016, Council employed an Aboriginal Cultural Development contractor in a temporary capacity to support the development and activation of Babarrbunin Beek. Since this appointment considerable outcomes have been achieved. A further investment over a three year period is recommended to support current projects and initiatives.
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 June 2016
MINUTES ORDINARY MEETING OF COUNCIL
30 MAY 2016
The Banyule Aboriginal & Torres Strait Islander Advisory Committee at its meeting of the 14 April 2016, made a recommendation to Council to consider the employment of an Aboriginal and Torres Strait Islander Cultural Development worker which was considered by Council on the 9 May 2016. Council resolved that officers prepare a report for consideration of the employment of an Aboriginal and Torres Strait Islander Cultural Development worker to assist with the further development of the Commemorative Spiritual Walk and the further activation of the Babarrbunin Beek Gathering Place Costings, benefits and opportunities of the Aboriginal and Torres Strait Islander Cultural Development position are outlined in this report. Resolution (CO2016/162) That: 1. Council support the allocation of $50,000 per annum, for a three year period, to employ an Aboriginal and Torres Strait Islander Cultural Development Officer for 20 hours per week. 2.
A further report be presented to Council of the development of the Commemorative Spiritual Walk once concepts for the design are established.
3.
Council receives a 6-monthly report providing updates and outcomes achieved by this additional resource.
Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon
CARRIED
2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT 2.3
RUSHWORTH STREET AND REEVES STREET, WATSONIA - POSSIBLE TREATMENT OPTIONS
Mr Bryan Kearney spoke to the item. EXECUTIVE SUMMARY At its meeting on 7 March 2016 Council resolved to investigate road safety concerns at the intersection of Rushworth Street and Reeves Street, Watsonia. Investigations found that the speed and volume of traffic in Rushworth Street are within acceptable limits and consistent with other local residential roads of similar status within the municipality. There are many locations in Banyule which have more significant traffic issues and have a higher priority for road safety consideration. Notwithstanding, due to the width and alignment of the intersection, modifications can be made to reduce the speed of turning vehicles and improve pedestrian facilities. It is proposed that alterations to the intersection layout be trialled using rubber kerbing and line marking, funded at a cost of $12,000 as part of the 2016-17 budget. This item was originally listed for consideration at the 9 May 2016 Council meeting but was deferred.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 June 2016
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MINUTES ORDINARY MEETING OF COUNCIL
30 MAY 2016
Resolution (CO2016/163) That Council: 1.
Notes the concerns from residents regarding traffic and speeding in the area bounded by Grimshaw Street, Watsonia Road and Greensborough Highway.
2.
Notes that $12,000 has been allocated in the 2016/17 Capital Works budget for trial road safety improvements at Rushworth Street and Reeves Street, Watsonia. The scope of the project will include the redesign and modification of the intersection by installing temporary kerb outstands, a splitter island and line marking.
3.
Notes that VicRoads has indicated that it will approve 40km/h speed limits in Nell Street West and Knight Street adjacent to Watsonia Primary School.
4.
Seeks a meeting with VicRoads and the Local State Member to explore the long-term opportunity for an area based 40km/h speed zone in the area bounded by Grimshaw Street, Watsonia Road and Greensborough Highway.
5.
Informs residents adjacent to the intersection of Rushworth Street and Reeves Street, Watsonia of this resolution. The communication to residents is to occur in consultation with the Ward Councillor and on the Ward Councillor's letterhead.
Moved: Cr Rick Garotti Seconded: Cr Jenny Mulholland
CARRIED
Cr Rick Garotti left the Chamber at 8.34pm. Cr Garotti returned to the Chamber at 8.34pm.
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 June 2016
MINUTES ORDINARY MEETING OF COUNCIL
4.3
30 MAY 2016
ERECT A CARPORT WITHIN THE FRONT SETBACK ON A LOT LESS THAN 500 SQM AT 1/33 COVENTRY STREET MONTMORENCY (P1070/2012)
Mr Kevin Biaggini spoke to the item. EXECUTIVE SUMMARY This report considers a planning permit application for the erection of a carport within the front setback of a dwelling on a lot less than 500sqm. It is considered that the proposal fails to adequately address Council’s Residential Neighbourhood Character local policy in respect to the bulk of a carport structure being located within the front setback of the dwelling. It is considered that the application should be refused. Resolution (CO2016/164) That Council having complied with Section 52, 58, 60, 61 and 62 of the Planning and Environment Act 1987, resolves that a Planning Permit be issued in respect of Application No. P1070/2015 for Erect a carport at the front of the dwelling on a lot less than 500sqm at 1/33 Coventry Street MONTMORENCY subject to the following conditions: Plans 1.
The development as shown on the endorsed plans or described in the endorsed documents must not be altered or modified except with the written consent of the Responsible Authority.
2.
The carport shall remain an open structure on all sides except where it abuts the existing dwelling.
Landscape 3.
Within 3 months of the completion of the carport, the land owner shall plant a small canopy tree between the carport and the western side boundary.
4.
A landscape buffer a minimum of 2 metres high shall be maintained along the front boundary to screen the carport from the street at all times and to the satisfaction of the responsible authority.
Time Limits 5.
In accordance with section 68 of the Planning and Environment Act 1987, this permit will expire if one of the following circumstances applies: •
The development is not commenced within two years of the date of this permit;
•
The development is not completed within four years of the date of this permit.
In accordance with section 69 of the Planning and Environment Act 1987, the Responsible Authority may extend the periods referred to if a request is made in writing: (a)
Before the permit expires, or
(b)
Within six months afterwards, or
(c)
Within 12 months afterwards if the development started lawfully before the permit expired.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 June 2016
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MINUTES ORDINARY MEETING OF COUNCIL
30 MAY 2016
PERMIT NOTES (A)
Expiry of Permit In the event that this permit expires or the subject land is proposed to be used or developed for purposes different from those for which this permit is granted, there is no guarantee that a new permit will be granted. If a permit is granted then the permit conditions may vary from those included on this permit having regard to changes that might occur to circumstances, planning scheme provisions or policy.
(B)
Additional approvals required Building Permit Required A Building Permit must be obtained prior to the commencement of any works associated with the proposed development.
Moved: Cr Wayne Phillips Seconded: Cr Jenny Mulholland
6.1
CARRIED
ITEMS FOR NOTING
Mr Roger Fyfe spoke to the item. Resolution (CO2016/165) 1.
That Council note the following minutes/reports: (a) (b) (c) (d) (e) (f) (g) (h)
2.
Arts and Cultural Advisory Committee Meeting on 18 February 2016 Age Friendly City Advisory Committee Meeting on 11 March 2016 Arts and Cultural Advisory Committee Meeting on 5 April 2016 LGBTI Advisory Committee Meeting on 12 April 2016 Disability and Inclusion Advisory Committee Meeting on 13 April 2016 Aboriginal and Torres Strait Islander Advisory Committee Meeting on 14 April 2016 Age Friendly City Advisory Committee Meeting on 15 April 2016 Multicultural Advisory Committee Meeting on 18 April 2016
That the Banyule Environmental Advisory Committee (BEAC) Notes for April 2016 and May 2016 be referred to a future Council Meeting.
Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti
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CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 June 2016
MINUTES ORDINARY MEETING OF COUNCIL
6.2
30 MAY 2016
ASSEMBLY OF COUNCILLORS
Mr Roger Fyfe spoke to the item. EXECUTIVE SUMMARY Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be: a) b)
the subject of a decision of the Council or; subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee.
In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council. RECORD OF ASSEMBLIES 1
Date of Assembly:
2 May 2016
Type of Meeting:
Confidential Councillor Briefing / Strategic Planning
Matters Considered:
Conflict of Interest:
Confidential Matters considered: Proposed Developments Contractual Matters Steven Briffa Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland Simon McMillan – Chief Executive Officer Scott Walker – Director City Development Joseph Tabacco – Manager Property & Economic Michael Hutchison – School Sites Redevelopment Project Coordinator Nil
Date of Assembly:
2 May 2016
Type of Meeting:
Strategic Planning
Matters Considered:
La Trobe Employment Cluster
Councillors Present:
Steven Briffa Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland Simon McMillan – Chief Executive Officer Scott Walker – Director City Development Marc Giglio – Director Corporate Services Geoff Glynn – Director Assets & City Services Joseph Tabacco – Manager Property & Economic Michael Hutchison – School Sites Redevelopment Project Coordinator
Councillors Present:
Staff Present:
2
Staff Present:
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 June 2016
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MINUTES ORDINARY MEETING OF COUNCIL
Others Present:
3
30 MAY 2016
Conflict of Interest:
Members of the Metropolitan Planning Authority: Peter Seamer, Paul Byrne and Lucy Botta Nil
Date of Assembly:
9 May 2016
Type of Meeting:
Councillor Briefing
Matters Considered:
Items on the Council Agenda for the Special and Ordinary Meetings of 9 May 2016 (excluding confidential items) as listed below: Special Meeting: 6.1 Councillor Code of Conduct – review Ordinary Meeting: 1.1 Request for Council to fund the continuation of JETS Programs and Services. 2.1 Rushworth Street and Reeves Street, Watsonia - Possible Treatment Options 2.2 Draft Child Youth and Family Plan 2016-2020 2.3 2016-2017 Community Sports Infrastructure Fund Application Outcome 2.4 Disability Review - Provision of services within the National Disability Insurance Scheme (NDIS) 4.1 Residential Parking Permit Policy 2016-2020 4.2 Progress report for a Development Contribution Plan 4.3 Chandler Highway Widening 4.4 Metropolitan Over-Dimensional Vehicle Routes 4.5 Draft Banyule Safe Travel Plan 2016 - 2026 4.6 Watsonia Railway Station Infrastructure and Amenity Improvements 4.7 54-62 Main Street, Greensborough - proposed mixed use development (P1024/2015) 4.8 Proactive Enforcement of Replacement Tree Planting - Results 4.9 Public Open Space Plan 4.10 Greensborough War Memorial Sculptures 5.1 Olympic Park - Sports Field Training Lights Upgrade 5.2 Seniors festival morning tea 5.3 Defence Force School of Signals (DFSS) to exercise its right to march in Banyule City by Granting of Freedom of Entry (FOE) 6.1 Items for Noting 6.2 Quarterly Financial Management Report - 31 March 2016 6.3 Assembly of Councillors 6.4 Sale of 14A Bannerman Avenue, Greensborough 6.5 Extension for Banyule Support and Information Centre 's (BANSIC) use of 80 Hawdon Street until 31 July 2016 7.1 Sealing of Documents 8.1 Spirit Walk Babarrbunin Beek 8.2 Managing amenity impacts and construction activity for large development sites
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 June 2016
MINUTES ORDINARY MEETING OF COUNCIL
30 MAY 2016
8.3 Safety and Amenity Improvements - Rosanna Road and Station Street, Rosanna Dedication and launch of new reserve celebrating Margaret Heathorn OAM
Others Present:
General Business: Youth Summit Ivanhoe Ladies Golf Club 80th Birthday Luncheon Aida Ivanhoe Girls Grammar Duplication of the Rosanna and Heidelberg Railway Line Steven Briffa Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Geoff Glynn – Director Assets & City Services Marc Giglio – Director Corporate Services Vivien Ferlaino – Governance Co-ordinator Gina Burden – Manager Governance and Communication Joel Elbourne – Manager Urban Planning and Building Bailey Byrnes – Transport Planning Team Leader Joseph Tabacco – Manager Property & Economic Development Daniel Kollmorgen – Manager Transport, Sustainability & Municipal Laws Peter Benazic – Manager Parks and Gardens Jeff Parks – Open Space Planning Co-Ordinator Stephanie Neville – Executive Customer Support Officer Nil
Conflict of Interest:
Nil
Councillors Present:
Staff Present:
Resolution (CO2016/166) That the Assembly of Councillors report be received. Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale
CARRIED
Cr Mark Di Pasquale left the Chamber at 8.48pm. Cr Mark Di Pasquale returned to the Chamber at 8.50pm.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 June 2016
11
MINUTES ORDINARY MEETING OF COUNCIL
8.3
30 MAY 2016
BANYULE THEATRE
Mr Dennis O’Connell spoke to the item. Cr Steven Briffa and Cr Craig Langdon submitted a joint Notice of Motion. Resolution (CO2016/167) That Council: 1.
Seek a report from Council officers on the status of the Banyule Theatre site located off Beverley Road, Viewbank. The report to consider: (a) (b) (c)
(d)
2.
the State Government's position on the site - ie. is it surplus land or to be used for a future Government use?; the State Government's position on possible uses which enhance the local arts community for which this area is well known; The State Government's proposal to protect the community asset from vandalism and prevent damage to the buildings whilst vacant noting Council concern of past examples of excessive damage which occurred at the three school sites in Olympia Ward; and whether or not the Education Department is prepared to commence negotiations on the Banyule Theatre site which may become surplus to the requirements of Viewbank College after 2018/19.
Advocate its position by: (a) writing to all State Members of Parliament seeking their support in transferring this site to the Banyule Council for Community use. (b) Seeking grants to upgrade the facility; (c) writing to the Viewbank College and local Primary Schools that may use the facility confirming this resolution; and (d) writing to local residents within the catchment area of Viewbank College (east of Rosanna Road and south of Yallambie Road to the Plenty River) - note costs associated with this point to be included in the report outlined in 1 above.
3.
Write to the Federal Member and all Candidates for the Federal Seat of Jagajaga seeking: a. b. c. d.
their support to keep the Banyule Theatre and associated buildings in public hands; assurance that the buildings will be protected from vandalism in any interim period; advocate for Federal Funding to enhance the facility; and the opportunity to present the views of the local Federal (including all Candidates) and State Members in a report to Council.
Moved: Cr Tom Melican Seconded: Cr Craig Langdon
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CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 June 2016
MINUTES ORDINARY MEETING OF COUNCIL
5.1
30 MAY 2016
PROPOSED CITY PLAN & BUDGET - CONSIDERATION OF SUBMISSIONS RECEIVED
Mr Jeremy Richards, Mr Mark Baigent, Ms Amy Coote and Mr Roger Fyfe spoke to the item. EXECUTIVE SUMMARY This report is to enable Council to formally hear and consider written submissions received regarding the Proposed Budget 2016/2017 and the Proposed City Plan 2013-2017 (Year 4). At the Council Meeting on 18 April 2016, Council resolved to give notice for ‘Preparation of Budget for period 1 July 2016 to 30 June 2017’ and ‘Preparation of City Plan 2013-2017 (Year 4)’. Subsequently, Council commenced the public exhibition period in accordance with the Local Government Act 1989. Copies of the proposed Budget 2016/2017 and City Plan 2013-2017 (Year 4) were made available for community consideration from 19 April 2016 to 19 May 2016, enabling members of the community to provide formal written submissions. Copies of the plans were available via Council’s website, customer service centres, local libraries and neighbourhood houses. Two public information sessions were held during this period, in Greensborough and Ivanhoe. The public notice informed the community of Council’s intention to adopt Banyule’s City Plan 2013-2017 (Year 4) and Budget 2016/2017 at a Council Meeting on Tuesday, 14 June 2016. Formal submissions were received until close of business on Thursday 19 May 2016, with thirty five (35) formal submissions received in relation to the Budget and City Plan. This report provides summary information on the submissions received to date. Full copies of all submissions have been provided to Councillors for their information and review prior to the 30 May 2016 Council Meeting. All eligible submitters have been informed of their right to be heard regarding their submission, on the night they are considered by Council. Resolution (CO2016/168) That: 1.
Council receives, hears and considers the submissions in respect of Council’s intention to adopt the proposed Budget 2016/2017 and proposed City Plan 2013-2017 (Year 4) in accordance with sections 125, 129, and 223 of the Local Government Act 1989.
2.
Following the adoption of the Budget 2016/2017 and Banyule City Plan 2013-2017 (Year 4), Council write to submitters advising of the outcomes of their submissions. Council acknowledges the three (3) additional submissions received since the issue of the report and includes these for consideration (thirty eight (38) submissions being received in total to 30 May 2016).
3.
Moved: Cr Tom Melican Seconded: Cr Rick Garotti
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 June 2016
CARRIED
13
MINUTES ORDINARY MEETING OF COUNCIL
30 MAY 2016
ADJOURNMENT (CO2016/169) Resolution That the Meeting be adjourned for 5 minutes.
Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican
CARRIED
The meeting was adjourned at 9.20pm. The Meeting resumed at 9.26pm.
Crs Wayne Phillips and Tom Melican were not present at resumption of the meeting.
2.1
REQUEST FOR OVER MASS FIRE TRUCK ACCESS ON LOCAL ROADS
EXECUTIVE SUMMARY A request has been received from VicRoads for the Department of Environment, Land, Water and Planning (DELWP) to use Unimog 4000M fire trucks in emergency situations on Council’s local roads. The vehicles will be the primary mode of transport in emergency situations, mainly in rural bush fire areas, and the last mile access on local roads is critical. However, they exceed the mass axle limit that VicRoads would normally allow for a special purpose fire truck of this type. Investigations have found that in terms of effects on bridges, the vehicle has no greater impact than a Higher Mass Limit (HML) vehicle. Currently there are no local roads within Banyule that have been granted approval for HML access, in accordance with a Council resolution of 4 February 2008. Resolution (CO2016/170) That Council: 1.
Grants approval for the Department of Environment, Land, Water and Planning (DELWP) to use Unimog 4000M fire truck vehicles in emergency situations on all local roads within Banyule, except for Henty Road, Lower Plenty, which has a 2 tonne bridge load limit.
2.
Notifies VicRoads of this resolution.
Moved: Cr Rick Garotti Seconded: Cr Jenny Mulholland
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CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 June 2016
MINUTES ORDINARY MEETING OF COUNCIL
30 MAY 2016
3. PLANET – ENVIRONMENTAL SUSTAINABILITY 3.1
RESILIENT MELBOURNE - METROPOLITAN STRATEGY FOR A SUSTAINABLE, LIVEABLE AND PROSPEROUS MELBOURNE
EXECUTIVE SUMMARY Resilient Melbourne is Melbourne’s first metropolitan wide strategy for a viable, sustainable, liveable and prosperous Melbourne. The strategy presents the synthesis of over 12 months work developing the evidence base for how to improve the resilience of metropolitan Melbourne’s in ways that benefit our communities, relevant to local government. This has involved research into existing and emerging shocks and stresses, understanding resilience building efforts already underway and the identification of opportunities as a result of facilitating and liaising with a dynamic network of resilience practitioners. Banyule was a lead partner in the development of the “healthier environment” focus area which resulted in the Resilient Melbourne flagship action for the development of a metropolitan wide urban forest strategy, and a further key action to develop an integrated water management framework. There are further flagship and supporting actions in the strategy under the themes of Adapt, Survive and Embed. The purpose of this report is to seek Council’s endorsement of the Resilient Melbourne Strategy. Resolution (CO2016/171) That Council: 1.
Endorse the Resilient Melbourne strategy.
2.
Consider future opportunities for involvement in, and resourcing implications for the implementation of the Resilient Melbourne strategy beyond the first year, as they arise.
Moved: Cr Rick Garotti Seconded: Cr Jenny Mulholland
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 June 2016
CARRIED
15
MINUTES ORDINARY MEETING OF COUNCIL
30 MAY 2016
4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT 4.1
BANYULE PLANNING SCHEME AMENDMENT C110 - RESULTS OF PUBLIC EXHIBITION
EXECUTIVE SUMMARY In February 2014 Council resolved to review the Greensborough Structure Plan by reexamining the development guidelines for Precincts 2, 5 and 6 and translating them into better controls in the planning scheme. This review is strengthening the ‘Vision’ for the Centre with clearer opportunities for development in these precincts. A review of Precincts 2, 5 and 6 has been completed and guidelines were adopted by Council on 30 November 2015. Banyule Planning Scheme Amendment C110 proposes to translate the reviewed guidelines into planning scheme provisions, with changes to the details in the Activity Centre Zone (ACZ). These changes were publicly exhibited from 22 March to 3 May 2016. Nine submissions raising issues and seven supporting submissions were received. A summary of submissions is in Attachment 1. It is considered that Council should continue discussions with submitters until the end of June 2016 to address issues raised with remaining unresolved submissions then referred to an Independent Planning Panel. Resolution (CO2016/172) That Council: 1.
Determines that public exhibition of Amendment C110 is now complete, and no further submissions will be considered for this Amendment.
2.
Continue discussions with submitters to determine final, unresolved submissions and explore beneficial refinements to the exhibited proposal to address issues raised with discussions to be completed by 30 June 2016.
3.
Refer any unresolved submissions remaining after 30 June 2016 to an Independent Planning Panel.
Moved: Cr Rick Garotti Seconded: Cr Jenny Mulholland
CARRIED
Crs Wayne Phillips and Tom Melican returned to the Chamber at 9.28pm
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 June 2016
MINUTES ORDINARY MEETING OF COUNCIL
4.2
30 MAY 2016
STATUS OF CLOSURE OF MYRTLE STREET, LINDEN AVENUE AND FORSTER STREET, IVANHOE
EXECUTIVE SUMMARY At its meeting on 8 February 2016, Council considered a Notice of Motion in relation to the status of the closure of Myrtle Street, Linden Avenue and Forster Street, Ivanhoe and whether they were formally gazetted as permanent road closures. There are no Council records or Titles Office records to indicate that the closure of Myrtle Street, Linden Avenue and Forster Street, Ivanhoe, were formally gazetted. Notwithstanding, Schedule 11 of the Local Government Act 1989 does not require a notice in the Government Gazette for a road closure to be carried out. Community consultation was undertaken at the time and the road closures were implemented following Council resolution in February 1991. Given the above, it is considered that all necessary steps were undertaken for the closure of Myrtle Street, Linden Avenue and Forster Street, Ivanhoe, and as such they are recognised as permanent road closures. Resolution (CO2016/173) That Council: 1.
Notes that there are no records of the road closures of Myrtle Street, Linden Avenue and Forster Street, Ivanhoe, being formally gazetted.
2.
Notes that the road closures of Myrtle Street, Linden Avenue and Forster Street, Ivanhoe are recognised as permanent road closures, as necessary steps were undertaken prior to closures as per Schedule 11 of the Local Government Act 1989.
Moved: Cr Mark Di Pasquale Seconded: Cr Craig Langdon
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 June 2016
CARRIED
17
MINUTES ORDINARY MEETING OF COUNCIL
4.4
30 MAY 2016
NAMING OF THE NEW PUBLIC OPEN SPACE BETWEEN BONAR AND HAIG STREET, HEIDELBERG HEIGHTS
EXECUTIVE SUMMARY At its meeting on 2 February 2015, Council resolved to “Initiate a consultative exercise to name the public open space between Bonar Street and Haig Street, Heidelberg Heights nearer to the finalisation of its construction and present finding to a future meeting of Council”. Consistent with the resolution and content of the Council report the local community was consulted on the proposal to name the new reserve in honour of the late Vin Heffernan OAM. Consultation closed on 15 April 2016. This report provides an overview of the consultation undertaken and seeks Council support for naming the new reserve ‘Vin Heffernan Park’. Resolution (CO2016/174) That: 1.
At the appropriate time, a formal submission be lodged with the Office of Geographic Names to name the new public open space between Haig Street and Bonar Street, Heidelberg Heights, ‘Vin Heffernan Park’.
2.
Following the outcome of the submission to the Office of Geographic Names the local community and relevant authorities be advised of the renaming.
3.
Appropriate identification signage be placed at ‘Vin Heffernan Park’ after the park landscape works are completed.
Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon
4.5
CARRIED
HEIDELBERG ROAD, IVANHOE - NEW PEDESTRIAN CROSSING
EXECUTIVE SUMMARY Council wrote to the Minister for Roads and Road Safety and VicRoads on 22 March 2016 requesting that consideration be given to the provision of a new formalised pedestrian crossing facility on Heidelberg Road, Ivanhoe, in the vicinity of The Boulevard. The Minister has responded, confirming that VicRoads will investigate the provision of a new pedestrian crossing facility on Heidelberg Road, Ivanhoe, near The Boulevard. Resolution (CO2016/175) That Council note that a letter has been received from the Minister for Roads and Road Safety confirming that VicRoads will investigate the provision of a new pedestrian crossing facility on Heidelberg Road, Ivanhoe, near The Boulevard. Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti
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CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 June 2016
MINUTES ORDINARY MEETING OF COUNCIL
4.6
30 MAY 2016
GRIMSHAW STREET / FLINTOFF STREET, GREENSBOROUGH INTERSECTION IMPROVEMENT FUNDING
EXECUTIVE SUMMARY At its meeting on 30 November 2015 Council resolved to approve a design for the reconfiguration of the intersection of Grimshaw Street and Flintoff Street, Greensborough, including the installation of pedestrian operated signals. Council included $400,000 in the draft 2016-17 budget ($300,000 Council and $100,000 Transport Accident Commission (TAC) funding) to part fund the project. Council sought financial support from the State Government for the delivery of the project on a 50/50 basis given that Grimshaw Street is a declared Main Road under the care and responsibility of VicRoads. The project was not included within the Victorian State Budget for 2016-17, which means that Council must now decide how to proceed. The high concentration of trip attractors in the area generates a great number of pedestrian and cyclist movements. This, coupled with the high volume and speed of vehicles on Grimshaw Street and Flintoff Street, increases the risk and severity of pedestrian and cyclist crashes. It is considered appropriate that Council continue to pursue the delivery of the project during the 2016-17 financial year due to the importance of the project to the Activity Centre. Resolution (CO2016/176) That the item be deferred to a future meeting.
Moved: Cr Mark Di Pasquale Seconded: Cr Rick Garotti
4.7
CARRIED
REALLOCATION OF 2015/2016 LOCAL ROADS RESURFACING PROGRAM FUNDING
EXECUTIVE SUMMARY Council, through the 2015/2016 Capital Works Budget process allocated a total of $1,992,000 to the resurfacing of local roads. To date $1,751,229 has been spent leaving $240,770 currently underspent. This under expenditure is mainly due to the requirement to defer two roads while utility works are being completed. In conjunction to the above funding Council receives funding under the Roads to Recovery program each year from The Department of Infrastructure and Transport, the funding award for the 2016/2017 totals $1,276,388. Council has an obligation to fully expend all allocated fund received within the allocated year. The purpose of this report is to seek Council approval for the reallocation of the underspent $240,770 of Local Roads resurfacing funding within 2015/16 Capital Works Budget to roads identified in the 2016/17 capital works resurfacing program. It further seeks to approve the consideration of additional roads in the draft 2016/17 capital works budget.
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 June 2016
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MINUTES ORDINARY MEETING OF COUNCIL
30 MAY 2016
Resolution (CO2016/177) That Council: 1.
Reallocate the available funds from the 2015/2016 Local Roads Resurfacing Program to the following resurfacing projects: a. b. c. d. e. f. g.
2.
Beverley Road, Heidelberg Bonds Road, Lower Plenty Carmichael Street, Ivanhoe East Clifton Grove, Ivanhoe Derwent Place, Watsonia North Russell Street, Greensborough Sherbourne Road, Montmorency
Consider the inclusion in the draft 2016/2017 Local Roads Resurfacing Program the following Roads: a. b. c. d. e. f. g. h.
Milton Court, Heidelberg Heights Tobruk Avenue, Heidelberg West Leonard Crescent, Bundoora Mountain View Road, Montmorency Eileen Street, Viewbank Leslie Court, Lower Plenty Rhonda Court, Bundoora Paragrene Court, Montmorency
Moved: Cr Jenny Mulholland Seconded: Cr Rick Garotti
CARRIED
5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE Please refer to Procedural Motion on page 4.
6. PERFORMANCE - USE OUR RESOURCES WISELY Please refer to Procedural Motion on page 4.
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 June 2016
MINUTES ORDINARY MEETING OF COUNCIL
30 MAY 2016
7. SEALING OF DOCUMENTS 7.1
SEALING OF DOCUMENTS
Resolution (CO2016/178) That the Common Seal of the Banyule City Council be affixed to the following documents: 1.
Deed of Variation of Lease between Banyule City Council and Bellfield Community Centre Inc for the Premises located at 96 Oriel Road, Bellfield, to reflect the installation of a bin storage area adjacent to the existing building.
2.
Lease and Service Level Agreement between Banyule City Council and Heidelberg Occasional Child Care Inc in respect of the Council-owned land and improvements at 26 Leicester Street, Heidelberg Heights, for the two year period expiring on 30 June 2017.
3.
Lease and Service Level Agreement between Banyule City Council and Watsonia Occasional Child Care Inc in respect of the Council-owned land and improvements at 56 Gabonia Avenue, Watsonia, for the two year period expiring on 30 June 2017.
Moved: Cr Rick Garotti Seconded: Cr Jenny Mulholland
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 June 2016
CARRIED
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MINUTES ORDINARY MEETING OF COUNCIL
30 MAY 2016
8. NOTICES OF MOTION 8.1
BANYULE MOBILE APP AND SMART-DEVICE FUNCTIONALITY
Cr Craig Langdon submitted a Notice of Motion. Resolution (CO2016/179) That a report be prepared which reviews the current functionality available to residents through their mobile phones and tablets as well as the potential costs and benefits in Council developing a Banyule App. Moved: Cr Rick Garotti Seconded: Cr Craig Langdon
8.2
CARRIED
ACCESS ON TO THE M80 RING ROAD FROM THE GREENSBOROUGH BY-PASS (NORTH BOUND)
Cr Mark Di Pasquale submitted a Notice of Motion. Resolution (CO2016/180) That Council discuss with VicRoads facilitating the allowance of dual turning lanes to enter the M80 Ring Road from the Greensborough By-pass (north bound) instead of a single entry lane that is currently in place. Moved: Cr Mark Di Pasquale Seconded: Cr Rick Garotti
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CARRIED
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 June 2016
MINUTES ORDINARY MEETING OF COUNCIL
8.4
30 MAY 2016
STORMWATER HARVESTING AND POLLUTION MITIGATION AT OLYMPIC PARK
Cr Craig Langdon submitted a Notice of Motion. Resolution (CO2016/181) That Council: 1.
Consider the opportunity for stormwater harvesting in the draft Olympic Park Master Plan;
2.
Consider opportunities to reduce pollution and improve the quality of stormwater runoff from the Preston Industrial Estate and the Heidelberg West Industrial Estate flowing into the Darebin Creek as part of the Darebin Creek Masterplan;
3.
Advise the Darebin Creek Management Committee and associated community groups, and the tenants of Olympic Park of Council’s consideration of stormwater harvesting in the Olympic Park Masterplan and pollution mitigation measures as part of the Darebin Creek masterplan;
4.
Advocate to the Metropolitan Planning Authority to include stormwater harvesting and pollution mitigation measures for the Darebin Creek as part of the LaTrobe National Employment Cluster planning;
5.
Advocates by writing to:
6.
(a)
Darebin City Council, LaTrobe University and Melbourne Water seeking their support for including stormwater harvesting and pollution mitigation measures in the Olympic Park Masterplan and Darebin Creek Masterplan;
(b)
The State Minister for Environment, Climate Change and Water and the State Minister for Employment identifying the opportunities for stormwater harvesting and pollution mitigation along the Darebin Creek and seeking support and funding for the specific projects that will be identified as a result of the current planning work;
(c)
All local Federal and State Members of Parliament seeking their commitment to improving the Darebin Creek and the Olympic Park area by reducing stormwater pollution and harvesting stormwater in a similar way to the successful projects at Kalparrin Gardens, Chelseworth Park and Dewinton Park;
(d)
All candidates for the Federal Seats of Jaga Jaga and Batman seeking their support for stormwater harvesting and pollution mitigation along the Darebin Creek and funding for the specific projects that will be identified as a result of the current planning work;
Receive a report collating the response received on the advocacy actions in resolutions 4 and 5 above.
Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 June 2016
CARRIED
23
MINUTES ORDINARY MEETING OF COUNCIL
30 MAY 2016
9. General Business 9.1
Fund Raiser for Jack’s Story
Cr Jenny Mulholland advised that a Fundraising event was held on 10 May 2016 in Ivanhoe for the launch of “Jack” - A story of bullying and the effects on individuals and families alike. This short film will be distributed to schools to bring attention to this issue.
9.2
Volunteers Celebrations
Cr Jenny Mulholland recognised The Banyule Volunteer Celebration held at The Centre Ivanhoe on 11 May 2016 incorporating presentations for the Banyule Volunteer and Citizen of the Year awards. The event, held during National Volunteer Week, recognises and thanks volunteers working in the Banyule community for their contributions to making Banyule a great place to work, live and play. Apart from the Citizen of the Year Award, there were six volunteer award categories, with recipients coming from across Banyule.
9.3
Acknowledgement of Montmorency Traders' Association
Cr Jenny Mulholland wanted to recognise the Montmorency Traders Association for their partnership with Council in hosting an event for International Day Against Homophobia and Transphobia on Tuesday, 17 May 2016. In previous years, Council has hosted an IDAHOT cocktail party in Ivanhoe and this year the Montmorency Traders’ Association volunteered to partner with Council and host the IDAHOT event at a number of venues in Were Street. In addition, the Traders’ Association took the initiative of running a local photography competition exploring the diversity of modern day families, including same sex parented families. All the photography entries were then displayed in the shopfront window of Hair and Body Works in Montmorency at the same time as the IDAHOT party. Cr Mulholland would again like to congratulate the Montmorency Traders’ Association on a great achievement with the IDAHOT event and the photography competition.
9.4
National Story Time
Cr Jenny Mulholland noted National simultaneous Story Time held 25 May 2016. Crs Jenny Mulholland, Tom Melican and The Mayor Craig Langdon also read stories as part of the event.
9.5
Turning the Sod Pavilion in Ivanhoe
On 25 May 2016 Cr Jenny Mulholland also attended the Ivanhoe Junior Football Club for the official turning of the sod for the new club rooms.
9.6
Sorry Day Flag Raising Ceremony and Plaque Unveiling
On 26 May Cr Jenny Mulholland acknowledged National Sorry Day and to mark the beginning of National Reconciliation Week. The ceremony was held out the front of the Centre Ivanhoe to acknowledge members of the Stolen Generations. A Wurundjeri Elder conducted a Welcome to Country and Smoking Ceremony. The ceremony concluded with a morning tea held at Hatch Contemporary Arts Space, where all could view the Nhalinggu Bagung (Come Gather) Aboriginal Art Exhibition.
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 June 2016
MINUTES ORDINARY MEETING OF COUNCIL
9.7
30 MAY 2016
50th Birthday of Ivanhoe Chargrill Steak House
Cr Jenny Mulholland acknowledged that an all day event was put on for the community to celebrate the 50th Birthday of the Ivanhoe Chargrill Steak House on 29 May 2016. 9.8
Mosque Open Day
Cr Craig Langdon acknowledged the Mosque Open Day held on Saturday 28th May 2016. Cr Langdon along with Crs Garotti, Melican and Mulholland attended the Mosque Open Day. Cr Langdon thanked the Elsedeaq Islamic Society and in particular the President Faisal Sheheta for opening the Mosque to the public to better enhance community understanding. Also in attendance was the Federal Member and two other candidates as well as members of Victoria Police, Banyule Interfaith Network, Spectrum Migrant Resource Centre and public. Cr Langdon further thanked the Project 3081 staff and in particular Rob Ball for all there great work to ensure this event is successful.
9.9
Staff Acknowledgements
Cr Craig Langdon acknowledged the following achievements by staff: Allison Beckwith That Council acknowledges that Allison Beckwith has finished her final exam of a 3 year Masters of Business Administration course. That Council appreciates that Allison has achieved this outstanding effort while never waiving from her duties and Manager and then Director. Peter Utri That Council extends its appreciation to Peter Utri for all his work as Manager and many months of acting Director of Corporate Services and wishes him well on his promotion at the Warrnambool Council. Peter should also be acknowledged for his great work at establishing WaterMarc and One Flintoff Street.
10. Urgent Business Nil
Closure of Meeting to the Public That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering confidential item 11.1. Moved: Cr Tom Melican Seconded: Cr Jenny Mulholland
These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 June 2016
CARRIED
25
MINUTES ORDINARY MEETING OF COUNCIL
30 MAY 2016
The Meeting was adjourned at 9.48pm.
The Meeting was closed to the public at 9.53pm.
DATED:........................... DAY OF ........................... 2016
............................................. MAYOR
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These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 June 2016