Banyule City Council Minutes 19 September 2016 by Banyule City Council

Ordinary Meeting of Council Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 19 September 2016 commencing at 7.45pm

MINUTES

PRESENT .............................................................................................................................. 3 APOLOGIES .......................................................................................................................... 3 LEAVE OF ABSENCE ........................................................................................................... 3 CONFIRMATION OF MINUTES ............................................................................................. 3 DISCLOSURE OF INTERESTS ............................................................................................. 3 PRESENTATION ................................................................................................................... 3 1. PETITIONS ...................................................................................................................... 4 1.1 Reichelt Avenue and Buena Vista Drive Intersection, Montmorency - Petition for the 'Road Closure Repositioning' Trial not to proceed ............................................. 4 2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT ...................................... 5 2.1 Sporting Reserve User Guide 2017-2020 ............................................................... 5 3. PLANET – ENVIRONMENTAL SUSTAINABILITY ......................................................... 6 Nil 4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT................................ 6 4.1 Planning Scheme Amendment C98 - 117 -123 Bonds Road, Lower Plenty ............ 6 4.2 Award Contract No 0892-2016 - Panel of Contractors for Minor Building Works ..... 7 4.3 Ford Park Masterplan ............................................................................................. 8 4.4 Better Apartments draft design standards ............................................................... 9 4.5 Hurstbridge Railway Line Improvement - Lower Plenty Road Level Crossing Removal - Project Update ..................................................................................... 10 4.6 Consideration of Air Conditioners and Site Services within Development Planning Applications .......................................................................................................... 11 4.7 Supervised Children's Crossings .......................................................................... 12 4.8 St Helena Road, Greensborough - Pedestrian Access to Anthony Beale Reserve 16 5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE ................... 17 5.1 Council Meeting Dates - 2017 ............................................................................... 17 6. PERFORMANCE - USE OUR RESOURCES WISELY .................................................. 18 Council is now in the ‘caretaker period’ leading up to the elections being held on 22 October 2016. Due to the requirements of the caretaker period, this copy of the minutes is not a full record of the proceedings of the Council Meeting of the 19 September 2016. A full copy of the minutes will be made available after the elections. These Minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

6.1 6.2 6.3 6.4

19 SEPTEMBER 2016

Certification of the financial statements and performance statement for the year ended 30 June 2016 ............................................................................................. 18 Items for Noting .................................................................................................... 19 Bolton Street, Montmorency, Upgrade .................................................................. 20 Assembly of Councillors ........................................................................................ 21

7. SEALING OF DOCUMENTS ......................................................................................... 23 7.1 Sealing of Documents - Lease Renewal - Tenancy 3 460 Lower Heidelberg Road, Heidelberg ............................................................................................................ 23 8. NOTICES OF MOTION .................................................................................................. 23 Nil 9. GENERAL BUSINESS .................................................................................................. 23 9.1 Mayoral Duties and Attendance Summary 2015/2016 .......................................... 23 9.2 Councillor Jenny Mulholland Duties and Attendance Summary 6 – 18 September 2016 ..................................................................................................................... 23 9.3 Community Events ................................................................................................ 23 10. URGENT BUSINESS..................................................................................................... 24 CLOSURE OF MEETING..................................................................................................... 24

Council is now in the ‘caretaker period’ leading up to the elections being held on 22 October 2016. Due to the requirements of the caretaker period, this copy of the minutes is not a full record of the proceedings of the Council Meeting of the 19 September 2016. A full copy of the minutes will be made available after the elections. These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

19 SEPTEMBER 2016

EXTENSION OF PUBLIC FORUM Resolution (CO2016/307) That the Public Forum be extended until 7.55pm. Moved: Cr Rick Garotti Seconded: Cr Tom Melican

CARRIED

The Meeting opened at 8.00pm.

Acknowledgement of the Traditional Owner, the Wurundjeri willam people The Mayor read an acknowledgement of the traditional land owners, the Wurundjeri willam people.

Present Mayor Cr Craig Langdon, Cr Mark Di Pasquale, Cr Rick Garotti, Cr Tom Melican, Cr Jenny Mulholland. Apologies Nil

Leave of Absence Cr Steven Briffa – Leave of Absence from 16 September – 30 September 2016 Confirmation of Minutes That the following Minutes be confirmed: Ordinary Meeting of Council held 5 September 2016 Moved: Cr Tom Melican Seconded: Cr Mark Di Pasquale

CARRIED

Disclosure of Interests Nil Presentation A presentation was viewed by Council on Youth Fest 2016 which was held Sunday 11 September at Birdwood Avenue Macleod Park.

MINUTES ORDINARY MEETING OF COUNCIL

19 SEPTEMBER 2016

1. PETITIONS 1.1

REICHELT AVENUE AND BUENA VISTA DRIVE INTERSECTION, MONTMORENCY - PETITION FOR THE 'ROAD CLOSURE REPOSITIONING' TRIAL NOT TO PROCEED

Mrs Kate Roberts, Mr Richard McGibbon and Mr Michael Ballock spoke to the item. EXECUTIVE SUMMARY At its meeting on 25 July 2016, Council resolved to consult and notify residents on Reichelt Avenue, Montmorency of its decision to initiate the process to conduct a 3-month trial to modify the existing road closure at the intersection of Buena Vista Drive and Reichelt Avenue. Two similar petitions have been submitted to Council requesting for the trial to not take place. One with 76 signatures from the residents located in the western section of Reichelt Avenue, and another with 39 signatures from residents of various adjacent streets in Montmorency. The prayer for the petition with 76 signatures is as follows: “We, the undersigned, petition Council to keep the 1979 closures of Reichelt Avenue in place and NOT undertake a trial opening of the barricades that are currently in place on either side of the park west of the intersection of Buena Vista Drive and Reichelt Avenue in Montmorency. We request this because we do not want and [sic] change to the access arrangements that has served this community and local primary school well for the past 37 years. We also do not want additional traffic in our street, we do not want cars driving through the park when there are other, less onerous, options to address the perceived access issues of the residents of 32-28 Reichelt Avenue.” The prayer for the petition with 39 signatures is as follows: “We, the undersigned, petition Council to keep the 1979 closures of Reichelt Avenue in place and NOT undertake a trial opening of the barricades that are currently in place on either side of the park west of the intersection of Buena Vista Drive and Reichelt Avenue in Montmorency. We request this because we do not want and [sic] change to the access arrangements that has served this community and local primary school well for the past 37 years. We also do not want additional traffic in our street, we do not want cars driving through the park when there are other, less onerous, options to address the perceived access issues of the residents of 32-28 Reichelt Avenue. Safe pedestrian access to Montmorency South Primary School and Panorama Heights Preschool must be preserved and this park is used daily for the school commute for families. With no safe pedestrian access to the school in Reichelt Avenue, this will increase the cars driving past the school placing students at risk.” Petitioners argue that the proposed trial will have negative impacts on traffic volumes on Reichelt Avenue and have raised concerns with pedestrian safety in the area. The change in traffic using Reichelt Avenue is expected to be minimal as only five (5) dwellings will have changed access arrangements, and the conflict between pedestrians and vehicles raised are not considered to be unusual or unsafe. Notwithstanding, the purpose of the trial is to understand whether this is actually the case. Council is now in the ‘caretaker period’ leading up to the elections being held on 22 October 2016. Due to the requirements of the caretaker period, this copy of the minutes is not a full record of the proceedings of the Council Meeting of the 19 September 2016. A full copy of the minutes will be made available after the elections. These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

19 SEPTEMBER 2016

Given the above, it is considered reasonable to trial the changes for a three (3) month period to assist the affected residents to form a view in relation to the impact the potential repositioning will have on them. Resolution (CO2016/308) That Council: 1.

Receives and notes the two petitions.

Defer the process under the Local Government Act 1989 to conduct a three (3) month trial of repositioning the bollards and chain from west of the intersection of Reichelt Avenue and Buena Vista Drive, Montmorency, to the southern end of Buena Vista Drive.

Further community consultation occur which may include an onsite public meeting and a further report be presented to Council at the completion of the consultation.

Notifies the primary petitioners of the above resolution.

Moved: Cr Tom Melican Seconded: Cr Wayne Phillips

CARRIED

2. PEOPLE – COMMUNITY STRENGTHENING AND SUPPORT 2.1

SPORTING RESERVE USER GUIDE 2017-2020

EXECUTIVE SUMMARY Council has recently reviewed the Sporting Reserves User Guide (SRUG) which establishes the general terms and conditions that seasonal sporting clubs must abide by and also provides the basis for allocating sporting facilities to clubs on a seasonal basis. The SRUG includes two key documents: • •

Sporting Reserve Allocation Policy which provides the basis for allocating sporting facilities to clubs Sporting Reserve Terms and Conditions of Use which identifies the roles and responsibilities required of both tenant clubs and Council

These documents were last reviewed and adopted by Council in 2011. The current review process included benchmarking with similar municipalities, club surveys, internal and external workshops and conversations with club representatives. The feedback indicates the overall document is sound. Minor changes have been proposed including the length of agreement, changes to the demerit points program, maintenance of sports field lighting, fencing of grounds to host promotional games and competition finals and preseason training guidelines for winter sporting clubs. The final public consultation phase has now concluded and this report recommends Council consider adopting the Sporting Reserve User Guide 2017 to 2020. Council is now in the ‘caretaker period’ leading up to the elections being held on 22 October 2016. Due to the requirements of the caretaker period, this copy of the minutes is not a full record of the proceedings of the Council Meeting of the 19 September 2016. A full copy of the minutes will be made available after the elections. These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

19 SEPTEMBER 2016

Resolution (CO2016/309) That Council: 1.

Adopt the Sporting Reserve User Guide 2017 to 2020 (Attachments 1 and 2).

Provide a hard copy and an electronic copy to all Sporting Clubs governed by the Sporting Reserve User Guide 2017 to 2020.

Thank the Community Reference Group members and provide a letter of acknowledgement for their contribution during the review process.

Moved: Cr Tom Melican Seconded: Cr Mark Di Pasquale

CARRIED

3. PLANET – ENVIRONMENTAL SUSTAINABILITY Nil

4. PLACE – SUSTAINABLE AMENITY AND BUILT ENVIRONMENT 4.1

PLANNING SCHEME AMENDMENT C98 - 117 -123 BONDS ROAD, LOWER PLENTY

Mr Phillip Rygl spoke to the item. Councillor Mulholland left the Chamber at 8:30 pm. Councillor Mulholland returned to the Chamber at 8:33 pm. EXECUTIVE SUMMARY The purpose of the amendment is to rezone land previously used by Eastern Energy for an electrical substation, which has been decommissioned. The rezoning from Public Use Zone (PUZ) to Low Density Residential Zone (LDRZ) is being coupled with a nine lot land subdivision so a development outcome can be achieved. The proposal will be considered under Section 96A of the Planning and Environment Act 1987 (the Act). A draft planning permit has been prepared as required for public exhibition. The draft permit considers implications for vegetation protection and removal, habitat implications, constructing servicing infrastructure, addressing stormwater overlay flow, sensitive siting of building envelopes and appropriate subdivision design. Following public exhibition of the proposed rezoning and draft planning permit, future consideration of submissions will inform further reporting to Council on this matter.

MINUTES ORDINARY MEETING OF COUNCIL

19 SEPTEMBER 2016

Resolution (CO2016/310) That Council: 1. Supports the preparation and exhibition of Amendment C98 to the Banyule Planning Scheme, to rezone the subject land from Public Use Zone (PUZ) to Low Density Residential Zone (LDRZ) and allow the subdivision of the land into nine lots. 2. Supports the Draft Planning Permit to subdivide the subject land into 9 lots. 3. Requests the Minister for Planning Authorise the preparation and exhibition of Amendment C98. Moved: Cr Wayne Phillips Seconded: Cr Tom Melican

4.2

CARRIED

AWARD CONTRACT NO 0892-2016 - PANEL OF CONTRACTORS FOR MINOR BUILDING WORKS

EXECUTIVE SUMMARY This report is to consider the awarding of Contract No 0892-2016 for ‘Panel of Contractors for minor building works’. Council delivers a range of projects across its Capital Works and building maintenance programme which require contractors to be registered commercial builders and perform a range of building extension and renovation projects. These projects are typically between $10,000 to $200,000 and range from new builds, upgrades and building maintenance works. Given the nature of the future proposed works, this contract will aid to facilitate delivery of minor building projects and also provide Council with better value for money. The contract term is one (1) year initially with extension options of one plus one (1+1) years at Councils discretion and satisfactory performance. The total value of this Contract (over three years) will be approximately $ 3,000,000. A Request For Tender was advertised in the local government tender section of The Age newspaper on Saturday the 25th of June 2016 and closed on Tuesday the 26th of July 2016. The Tender Evaluation Panel has recommended that five contractors be appointed to the panel. Resolution (CO2016/311) That: 1. Contract No 0891-2016 for 'Panel of Contractors for Minor Building Works Panel’ be awarded to the following panel of five (5) contractors for a one year contract with the option to extend the contract by a further two (2) years in one (1) year periods at an estimated total expenditure of $3,000,000 over the three years: • Ducon Maintenance Pty Ltd • Building Impressions Council is now in the ‘caretaker period’ leading up to the elections being held on 22 October 2016. Due to the requirements of the caretaker period, this copy of the minutes is not a full record of the proceedings of the Council Meeting of the 19 September 2016. A full copy of the minutes will be made available after the elections. These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016

MINUTES ORDINARY MEETING OF COUNCIL • • •

19 SEPTEMBER 2016

Sherwood Construction Solutions Pty Ltd Ecobuilt Vic Pty Ltd Kingdom Construction Group Pty Ltd.

The Common Seal of the Banyule City Council be affixed to the contract agreements.

Council authorise the Chief Executive Officer or delegate to approve future extensions under the contract subject to continued satisfactory performance of the contractors.

Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale

4.3

CARRIED

FORD PARK MASTERPLAN

EXECUTIVE SUMMARY Council has prepared a Masterplan for Ford Park to guide sustainable planning and improvements for this ‘Significant’ Neighbourhood Park. The preparation of the Masterplan is identified as an action by Council’s Public Open Space Plan 2016-2031. Ford Park is an established reserve within Bellfield and includes formal sporting and passive recreation facilities. The overwhelming sentiment of the community is improve the facilities in the park to achieve a good balance between active sport and informal recreation, including increasing opportunities for walking, play and picnicking. The Masterplan vision is to create a park that is able to cater for both informal and formal activities and serve the projected increased population of the area over the coming decade. An extensive consultation process has been undertaken with key internal and external stakeholders to gather information, identify the needs of key users and determine future improvements and development opportunities. The Masterplan’s key objectives were developed with the community and there was strong community support shown for the Masterplan during the consultation phase. The Masterplan is consistent with the objectives of Council’s Public the Open Space Plan 2016-31 and has been developed in consultation with the community and stakeholders and once adopted, will help guide reserve and facility improvements to serve the local community for decades to come. Resolution (CO2016/312) That Council: 1. 2.

Adopt the Masterplan for Ford Park, Bellfield. Refer projects and cost estimates within the Masterplan to future capital work budgets.

Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon

CARRIED

MINUTES ORDINARY MEETING OF COUNCIL

4.4

19 SEPTEMBER 2016

BETTER APARTMENTS DRAFT DESIGN STANDARDS

Mr Kevin Biaggini and Mr Dennis O’Connell spoke to the item. EXECUTIVE SUMMARY The Department of Environment, Land, Water and Planning (DELWP) has released the Better Apartments Draft Design Standards (Attachment 1). The draft Standards are part of a Victorian Government initiative to improve the internal design and amenity of apartments. DELWP is now seeking feedback on the proposed standards. The Victorian Government’s approach to regulate the design of new apartments is supported. However, the detail of some of the proposed standards raises concern for side and rear building setbacks, light wells, private open space, noise impacts, energy efficiency, waste and water management. There is also an opportunity to include more, such as guidance for preferred external design responses, support for sustainable transport modes and how standards can integrate with other types of development, such as mixed use. A submission (Attachment 2) has been prepared to give detailed feedback on these matters and has been provided to DELWP to meet their 19 September deadline. Councillor Phillips left the Chamber at 8:51 pm. Councillor Phillips returned to the Chamber at 8:52 pm. Resolution (CO2016/313) That Council notes a submission has been made to the Victorian Government’s Better Apartments Draft Design Standards. The submission gives support to: a)

The Government’s commitment to improve the sustainability, amenity and liveability of new apartments;

Draft Design Standards, subject to: • Including guidance for facades and public realm integration; • Providing more comprehensive design guidance when rolling-out future planning scheme changes, particularly for residential components in mixed-use developments; • Strengthening standards for energy efficiency, waste and water and translating into State wide provisions for Environmentally Sustainable Development.

Moved: Cr Jenny Mulholland Seconded: Cr Tom Melican

CARRIED

MINUTES ORDINARY MEETING OF COUNCIL

4.5

19 SEPTEMBER 2016

HURSTBRIDGE RAILWAY LINE IMPROVEMENT - LOWER PLENTY ROAD LEVEL CROSSING REMOVAL - PROJECT UPDATE

Mr Kevin Biaggini, Ms Alicia Curry and Mr Dennis O’Connell spoke to the item. EXECUTIVE SUMMARY The Level Crossing Removal Authority is delivering the $140 million Heidelberg to Rosanna track duplication and Lower Plenty Road level crossing removal as an Alliance project. The work will include a new Rosanna Railway Station and planning for future track duplication between Greensborough and Eltham. The Authority has appointed Laing O’Rourke, Fulton Hogan and Jacobs as the design and construction consortia for the project and has arranged the next stage of community consultation for 22 and 24 September 2016. The Authority has indicated that the design options and costing will be finalised to present to Government by the end of the year. Council is working with the Authority during the options development stage to achieve the best possible community outcome. Following Government confirmation of the preferred option, early works will commence in the first half of 2017 with construction commencing in mid-2017. Completion is scheduled in 2019. Although this is a State Government project, Council meets regularly with the Authority to input into the design development and has engaged consultants to provide transport planning and drainage advice to assist in determining the impact of the project on Council assets. Council is also developing plans for the Rosanna Village streetscape works funded under the 2016/17 Capital Works Program. A consultant has been engaged to prepare Urban Design Guidelines to guide the development of streetscape works on both sides of the railway line. The draft Guidelines which have been developed will be used to input into the track duplication and level crossing removal project and will be refined for further consultation in November. Councillor Di Pasquale left the Chamber at 9:04 pm. Councillor Garotti left the Chamber at 9:04 pm. Councillor Garotti returned to the Chamber at 9:08 pm. Councillor Di Pasquale returned to the Chamber at 9:15 pm. Resolution (CO2016/314) That Council: 1. Notes the status of the Heidelberg to Rosanna track duplication and Lower Plenty Road level crossing project; and 2. Notes that the draft Rosanna Village Urban Design Guidelines will be used to guide discussion with the Rosanna Traders Association and the Level Crossing Removal Authority. 3. Write to the Level Crossing Removal Authority seeking that they brief the Heidelberg Central Traders. Moved: Cr Tom Melican Seconded: Cr Jenny Mulholland

CARRIED

MINUTES ORDINARY MEETING OF COUNCIL

4.6

19 SEPTEMBER 2016

CONSIDERATION OF AIR CONDITIONERS AND SITE SERVICES WITHIN DEVELOPMENT PLANNING APPLICATIONS

Councillor Melican left the Chamber at 9:18pm. Councillor Melican returned to the Chamber at 9:20 pm. Mr Kevin Biaggini spoke to the item. EXECUTIVE SUMMARY At the Council Meeting of 18 April 2016, Council resolved that a report be prepared providing an overview of the consideration of air conditioners and site services within Development Planning applications. This report outlines the scope of consideration for Development Planning with reference to the existing policy framework including urban design policy, ResCode considerations and the Neighbourhood Character Strategy. It also considers matters of noise impact from air conditioners. The report provides a set of principles that consider appropriate locations for air conditioners as part of the assessment of planning applications and recommendations for staff professional development training regarding good design outcomes for site services. Resolution (CO2016/315) That Council: 1.

Support a principles based approach for considering an appropriate location for air conditioners as part of planning applications, internal training of the Development Planning Team to implement the principles and consideration as part of the planning assessment process.

Notes that an architect will be engaged to work with the Development Planning Team to provide professional development training on how to achieve high quality site service design outcomes.

Write to the Minister for Planning seeking a review of air conditioners and site services associated with new developments to ensure they have the least visual and noise impacts on surrounding properties.

Moved: Cr Jenny Mulholland Seconded: Cr Craig Langdon

CARRIED

Council is now in the â&#x20AC;&#x2DC;caretaker periodâ&#x20AC;&#x2122; leading up to the elections being held on 22 October 2016. Due to the requirements of the caretaker period, this copy of the minutes is not a full record of the proceedings of the Council Meeting of the 19 September 2016. A full copy of the minutes will be made available after the elections. These minutes are circulated subject to confirmation by Council at the next Ordinary Meeting to be held on 14 November 2016

MINUTES ORDINARY MEETING OF COUNCIL

4.7

19 SEPTEMBER 2016

SUPERVISED CHILDREN'S CROSSINGS

EXECUTIVE SUMMARY A review of the number of children crossing and the volume of traffic at every children’s crossing is undertaken every three years as part of the annual application that Council submits to VicRoads for the subsidy of employing school crossing supervisors. The subsidy for supervisors is considered by VicRoads at locations where the number of children crossing and the volume of traffic meet the required warrants, or where conditions on the road suggest that the safety risk for pedestrians crossing is high. Recent surveys reveal that three (3) crossings in Banyule do not meet VicRoads’ warrants. Council has made decisions on two (2) of these sites previously: at Wungan Street and Fernside Avenue the supervision should be maintained on safety grounds and at Fernside Avenue to continue advocating to the State for funds for the employment of a supervisor at the crossing. The supervision at Watsonia Road should be maintained and is discussed further within the report. Council should submit its annual application for school crossing supervisor funding based on the current traffic and pedestrian counts and road safety considerations. Resolution (CO2016/316) That Council: 1.

Continue to advocate to VicRoads on behalf of the Sherbourne Primary School community to reinstate the subsidy for the supervision at the children’s crossing at Fernside Avenue, Briar Hill.

Continue to fully fund on safety grounds the supervision of the children’s crossings at: a. Wungan Street, MacLeod, between Portree Street and Highview Crescent; b. Fernside Avenue, Briar Hill.

Writes to VicRoads requesting a review of the safety of the crossing on the northeast slip lane of the intersection at Plenty Road / Bent Street intersection, Bundoora.

Approves the list of school crossing supervised crossing locations: Road Name

Nearest Intersecting Road

Name of School(s) Served

Number of Supervisors at the site

Alamein Road

Southern Road and Morobe Street

Olympic Village Primary School

Altona Street

Waterdale Road and Kokoda Street

St Pius Primary School

Balmoral Avenue

Crabtree Court and Maple Grove

Bundoora P.S

Banyule Road

McAuley Drive and McCrae Drive

Banyule Primary School

MINUTES ORDINARY MEETING OF COUNCIL

19 SEPTEMBER 2016

Banyule Road

West of Graham Road

Viewbank College

Brassey Avenue

Interlaken Parade and Pyalong Avenue

Rosanna Golf Links Primary School

Calendonia Drive

Ungara Close and Liddesdale Grove

Glen Katherine Primary School

Calendonia Drive

Weidlich Road and Highland Court

Glen Katherine Primary School

Cameron Parade

Dundee Street and Sharpes Road

Watsonia North Primary School

Cape Street

Burgundy Street and Yarra Street

St Johns Primary School

Cape Street

Cartmell Street and Darebin Street

Heidelberg Primary School

Carwarp Street

Edward Street and Strathallan Road

Macleod Primary School and S.C

Darebin Street

Cape Street and Rosanna Road

Heidelberg Primary School

Davies Street

Bellvue Avenue and Grandview Grove

Rosanna Primary School

Dundee Street

Dallas Crescent and Busst Drive

Watsonia North Primary School

Elder Street

Russell Street and Gladman Street

Watsonia Heights Primary School

Fernside Avenue

Hyacinth Street and Outlook Crescent

Sherbourne Primary School

Finlayson Street

Ferguson Street and Hill Court

Rosanna Golf Links Primary School

Graham Road

North of Banyule Road

Viewbank College

Grand Boulevard

Buenavista Drive and Reichelt Road

Montmorency South Primary School

Grandview Grove

Davies Street and Victoria Avenue

Rosanna Primary School

Greenhill Road

Mine Street and Palmyra Court

Greenhills Primary School

Greenwood Drive

Maple Grove and Noorong Avenue

Bundoora P.S

MINUTES ORDINARY MEETING OF COUNCIL

19 SEPTEMBER 2016

Grimshaw Street

The Circuit and Henry Street

Greensborough Primary School

Grimshaw Street

Plenty Road

St Damiens Primary School

Grimshaw Street

Greensborough Road

St Mary's Primary School

Grimshaw Street

Dandaryl Drive and Sharpes Road

Loyola S.C

Grimshaw Street

Greensborough Bypass

St Mary's Primary School

Haughton Parade

Lionel Street and Banyule Road

Banyule Primary School

Heidelberg Road

Fairy Street and Merton Street

Ivanhoe Grammar

Henry Street

Elder Street and Glenise Street

Watsonia Heights Primary School

Lascelles Avenue

Winston Road and Nevin Parade

Viewbank Primary School

Livingstone Street

West of Waterdale Road

Ivanhoe Primary School

Lower Heidelberg Road

East of Burton Street

Mother of God & East Ivanhoe Primary School

Macorna Street

Busst Drive and Elwers Street

Watsonia North Primary School

Main Road

Para Road and Prosperity Road

Lower Plenty Primary School

Mountainview Road

Bridge Court and Mayona Road

St Xavier Primary School

Mountainview Road

Campbell Road and Fernside Avenue

Briar Hill Primary School

Noel Street

Norman Street and Upper Heidelberg Road

Ivanhoe Girls Grammar

Oriel Road

Ford Street and Stanley Street

St Bernadettes Primary School

Plenty Road

Bent Street

St Damien's Primary School

Rattray Road

Wellington Street and Were Street

Montmorency Primary School

MINUTES ORDINARY MEETING OF COUNCIL

19 SEPTEMBER 2016

Rattray Road

Looker Road and Sylvan Street

Montmorency Primary School

Rosanna Road

Banyule Road

Banyule Primary School

Rosanna Road

Darebin Street

Heidelberg Primary School

Russell Street

Lower Heidelberg Road and Scotts Parade

Ivanhoe Grammar

Sharpes Road

Grimshaw Street and Cameron Parade

Watsonia North Primary School

Sherbourne Road

Gladstone Road and Beaconsfield Road

Briar Hill Primary School & Montmorency S.C

Sherbourne Road

Baldwin Avenue and Outlook Crescent

Sherbourne Primary School

Silk Street

Lower Plenty Road and Finlayson Street

St Martins of Tours Primary School

St Helena Road

Maxine Drive and Wallowa Road

St Helena S.C

Warncliffe Road

Lower Heidelberg Road and Veitch Street

East Ivanhoe Primary School

Waterdale Road

Alisa Grove and Lowe St

Ivanhoe Primary School

Watsonia Road

Nell Street and Princes Street

Watsonia Primary School

Weidlich Road

Cambrian Court and Street Clems Street

Holy Trinity Primary School

Winston Road

Lascells Avenue and Martins Lane

Viewbank Primary School

Wungan Street

Portree Street and Highview Crescent

Macleod College

Yallambie Road

The Grange and Elonera Avenue

Yallambie Primary School

Yarra Street

Hawdon Street and Cape Street

St Johns Primary School

Yarra Street

Lower Heidelberg Road and Cape Street

Our Lady of Mercy College

MINUTES ORDINARY MEETING OF COUNCIL

19 SEPTEMBER 2016

Applies to VicRoads for subsidy of employing school crossing supervisors.

Writes to Local State members seeking their support for VicRoads to continually fund these crossings.

Moved: Cr Wayne Phillips Seconded: Cr Rick Garotti

4.8

CARRIED

ST HELENA ROAD, GREENSBOROUGH - PEDESTRIAN ACCESS TO ANTHONY BEALE RESERVE

EXECUTIVE SUMMARY This report has been written in response to a recent resolution to consider the possible installation of pedestrian crossing facilities in St Helena Road, Greensborough, near Anthony Beale Reserve. This matter has previously been raised by Council and a subsequent investigation undertaken. The investigation found that pedestrian count data obtained at this location did not meet the warrants for the installation of a signalised pedestrian crossing or zebra crossing. However, it is concluded that pedestrian crossing facilities would improve the safety of pedestrians, unlock the latent demand for a crossing within the local community and encourage walking to these facilities. Following this, the design and construction was included in the ten (10) year capital works program and is scheduled for consideration next financial year 2017/2018. Resolution (CO2016/317) That Council consider allocating funds to design and construct safe pedestrian crossing infrastructure on St Helena Road, Greensborough, at the entrance to the Anthony Beale Reserve as part of future Capital Works Programs. Moved: Cr Wayne Phillips Seconded: Cr Jenny Mulholland

CARRIED

MINUTES ORDINARY MEETING OF COUNCIL

19 SEPTEMBER 2016

5. PARTICIPATION – COMMUNITY INVOLVEMENT IN COMMUNITY LIFE 5.1

COUNCIL MEETING DATES - 2017

Mr Rowan Harrison and Mr Murray Newman spoke to the item. EXECUTIVE SUMMARY The Local Government Act 1989 requires Council to fix the dates, times and place of Council Meetings and to provide public notice of the Meeting schedule which requires 7 days’ notice of an Ordinary meeting or Special meeting. The dates and venues of Council Meetings are published in Council’s annual calendar, The Banner and the local Leader newspapers. A review of other Councils’ meeting structure schedules has occurred and it is proposed to move to a 3 weekly cycle. The proposed dates for 2017 are based on a meeting every 3 weeks and takes into consideration public holidays, the legislative requirements for the Budget & City Plan timetable, Election of Mayor, and the Australian Local Government Association (ALGA) conference. The purpose of this report is to consider and approve a schedule of meeting dates for the Council Meetings for 2017 and to commence Council meetings at 7.00pm. Resolution (CO2016/318) 1.

That the public forum begin at 7pm and Council meetings commence at 7.15pm and the dates for 2017 be as follows: 30 January

5 June

16 October

20 February

26 June

30 October

14 March (Tuesday)

17 July

20 November

3 April

7 August

22 November (Mayoral Election)

24 April

28 August

11 December

15 May

18 September

Moved: Cr Mark Di Pasquale Seconded: Cr Rick Garotti

CARRIED

MINUTES ORDINARY MEETING OF COUNCIL

19 SEPTEMBER 2016

6. PERFORMANCE - USE OUR RESOURCES WISELY 6.1

CERTIFICATION OF THE FINANCIAL STATEMENTS AND PERFORMANCE STATEMENT FOR THE YEAR ENDED 30 JUNE 2016

Ms Alicia Curry spoke to the item. EXECUTIVE SUMMARY Council is required to complete and forward to the Minister for Local Government its Annual Report by 30 September 2016. The Council must not submit the financial statements or the performance statement to its auditor or the Minister unless it has passed a resolution giving its approval in principle to the financial statements and performance statement. Council is required to produce audited Annual Financial Statements and a Performance Statement pursuant to the requirements and process outlined in the Local Government Act 1989 and the Local Government (Planning and Reporting) Regulations 2014. The Financial Statements and Performance Statement form part of Council’s Annual Report 2015/16. The Financial Statements and Performance Statement are subject to external audit by the Victorian Auditor-General. The detailed audit of the Financial Statements and Performance Statement for the year ended 30 June 2016 was undertaken by an agent of the Victorian Auditor-General during August 2016. The Audit Committee held its meeting on 8 September 2016, to review the Financial Statements and Performance Statement for the year ended 30 June 2016. Following Audit clearance, the Audit Committee recommends to Council that it approves ‘in principle’ the Financial Statements and Performance Statement pursuant to Section 132 of the Act, prior to formal presentation to the Auditor General. In accordance with Section 134(2) of the Local Government Act 1989 a Public Notice will be placed outlining the: • •

availability of the Annual Report and Audit Reports for inspection, and meeting of Council on Monday, 17 October 2016 to consider the Annual Report.

It is recommended that the Annual Financial Statements and Performance Statement, be approved in principle and the Annual Report be forwarded to the Minister. Resolution (CO2016/319) That Council: 1.

Approve in principle the Financial Statements and the Performance Statement for the year ended 30 June 2016.

Authorise its Councillor representatives on the Audit Committee, being Cr Garotti and Cr Langdon, and in either of their absence, Cr Di Pasquale and Cr Melican respectively, as substitutes to sign the Financial Statements and Performance Statement for the year ended 30 June 2016 in their final forms, after any changes recommended or agreed to by the Victorian Auditor-General, have been made.

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19 SEPTEMBER 2016

Upon receipt of the Victorian Auditor-General’s Audit Reports on the Financial Statements and Performance Statement, a report be prepared as soon as is practicable to consider and adopt the Annual Report 2015/16, inclusive of the Report of Operations, Financial Statements and Performance Statement.

Forward a copy of the Annual Report 2015/16 to the Minister on or before 30 September 2016.

Give Public Notice: a)

of the availability of the report of the auditor under Section 9 of the Audit Act 1994; and

of the Annual Report to be considered at the Special Council Meeting on 17 October 2016.

Moved: Cr Rick Garotti Seconded: Cr Mark Di Pasquale

6.2

CARRIED

ITEMS FOR NOTING

Resolution (CO2016/320) That Council note the following: 1.

Response from the Hon. Jacinta Allen MP, Minister for Public Transport to the Mayor’s letter of 29 June 2016 regarding the Hurstbridge Line Upgrade – Lower Plenty Road Level Crossing Removal.

Minutes from the Aboriginal & Torres Strait Islander Advisory Committee Meeting on 11 August 2016.

Letter from the Chief Executive Officer VicTrack.

Moved: Cr Tom Melican Seconded: Cr Craig Langdon

CARRIED

MINUTES ORDINARY MEETING OF COUNCIL

6.3

19 SEPTEMBER 2016

BOLTON STREET, MONTMORENCY, UPGRADE

EXECUTIVE SUMMARY Bolton Street, Montmorency, is located on the boundary between Nillumbik Shire Council and Banyule City Council. It is a council road jointly managed by both Councils, with maintenance provided under agreement by the Shire of Nillumbik. The State Government has allocated $10.2 million for improvements to Bolton Street and appointed VicRoads to manage the works. VicRoads has developed two options for consideration, however further information has been requested to enable a thorough assessment of the proposed improvement options. VicRoads is seeking Council approval to carry out improvements to Bolton Street and for VicRoads to be appointed the Coordinating Road Authority for construction. Council has advocated for many years for Bolton Street to be declared an Arterial Road under the Road Management Act (2004). VicRoads has indicated that Bolton Street does not meet its requirements for declaration. VicRoads has previously been requested to supply additional data supporting its decision, however this has not been received. Given that there are significant gaps in the provision of information, it is considered premature to form a view on the preferred option. Resolution (CO2016/321) Amended Recommendation That Council: 1.

Provides in-principle support for Option 1 on the basis that Bolton Street, Montmorency, is declared an Arterial Road under VicRoads control and management;

Requests VicRoads to amend the design of Option 1 to: a. provide threshold treatments for an at-grade pedestrian/cyclist path across side roads; b. provide a single left/through/right stand-up lane at the Bolton Street (South) approach to the Main Road / Bolton Street intersection; c. provide connections from the proposed shared path to existing bicycle paths to the North and South of Bolton Street; d. adjust the vertical alignment to meet the appropriate design criteria; e. review the design at the Grand Boulevard intersection to minimise rat-running in Grand Boulevard; f. provide pedestrian-operated-signals at Grand Boulevard if warrants are met; and g. minimise impact on trees, particularly at the Bolton Street / Bridge Street intersection. 3. Writes to the Minister for Roads seeking a review of VicRoads’ recent decision not to declare Bolton Street, Montmorency an Arterial Road. 4. Write to all local state members seeking their support of the 3 points above

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5. Provides in-principle support to VicRoads to deliver the project. 6. Write to Nillumbik Shire Council to advise of Council’s resolution. Moved: Cr Wayne Phillips Seconded: Cr Craig Langdon

6.4

CARRIED

ASSEMBLY OF COUNCILLORS

EXECUTIVE SUMMARY Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be: a) b)

the subject of a decision of the Council or; subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee.

In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council. RECORD OF ASSEMBLIES 1

Date of Assembly:

5 September 2016

Type of Meeting:

Councillor Briefing

Matters Considered:

Items on the Council Agenda for the Ordinary Meeting of 5 September 2016 as listed below: 1.1 1.2 2.1 2.2 2.3 4.1 4.2 4.3

4.4 5.1

Central Kindergarten Enrolment - Priority of Access Petition for a pedestrian crossing - Turnham Avenue, Rosanna Age-friendly Banyule Policy Statement Jets Creative Arts Program - Options under the National Disability Insurance Scheme (NDIS) Nets Stadium - Court Resurfacing Award of Construction of Telfer Reserve Pavilion Contract No 0891-2016 Banyule Safe Travel Plan 2016-2026 Plannning Scheme Amendment C108 Heidelberg Central and Bell Street Mall Parking Overlays - Schedule 2 & 3 Urban Planning and Building Department Activity Report - January 2016 - July 2016 Victorian Local Governance Association (VLGA) Membership

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6.1 6.2 6.3 6.4 6.5 6.6 6.7 6.8 6.9

19 SEPTEMBER 2016

Amended Council Meeting Schedule for the Remainder of 2016 Review of the Meeting Procedures Code (2015) Councillor Expense & Resource Policy Contract No. 0893-2016 Audio Visual Equipment for Council Office at 1 Flintoff St, Greensborough Assembly of Councillors Local Government Act Review - Directions Paper and Submission Re-appointment of independent Audit Advisory Committee member Items for Noting Provision of Multifunction Devices and Related Products & Services

Councillors Present:

Steven Briffa Mark Di Pasquale Rick Garotti Craig Langdon Tom Melican Jenny Mulholland

Staff Present:

Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Marc Giglio – Director Corporate Services Geoff Glynn – Director Assets & City Services Gina Burden – Manager Governance & Communication Vivien Ferlaino – Governance Coordinator John Milkins – Acting Manager Transport, Sustainability and Municipal Laws

Others Present:

Nil

Conflict of Interest:

Nil

Resolution (CO2016/322) That the Assembly of Councillors report be received. Moved: Cr Rick Garotti Seconded: Cr Tom Melican

CARRIED

MINUTES ORDINARY MEETING OF COUNCIL

19 SEPTEMBER 2016

7. SEALING OF DOCUMENTS 7.1

SEALING OF DOCUMENTS - LEASE RENEWAL - TENANCY 3 460 LOWER HEIDELBERG ROAD, HEIDELBERG

Resolution (CO2016/323) That the Common Seal of the Banyule City Council be affixed to the following documents: 1.

The Deed of Renewal and Variation of Lease between Banyule City Council and Progression Group Services Pty Ltd and Banksia Partners Pty Ltd for the lease of Tenancy 3 460 Lower Heidelberg Road, Heidelberg, for the term of five (5) years commencing on 7 September, 2016.

The Instrument of Authorisation for Domenic Petrilli.

Moved: Cr Tom Melican Seconded: Cr Rick Garotti

CARRIED

8. NOTICES OF MOTION Nil 9. GENERAL BUSINESS 9.1

Mayoral Duties and Attendance Summary 2015/2016

Cr Langdon provided a summary of meetings and events he attended during his current term as Mayor.

9.2

Councillor Jenny Mulholland Duties and Attendance Summary 6 – 18 September 2016

Cr Jenny Mulholland provided a summary of events she attended from 6 – 18 September 2016.

9.3

Community Events

Cr Langdon raised a number of further items of general business related to community events held in the past weeks.

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10. Urgent Business

Closure of Meeting The Meeting was closed at 10.20pm.

DATED:........................... DAY OF ........................... 2016

............................................. MAYOR