Banyule City Council Agenda 5 September 2016 inc Attachments by Banyule City Council

Ordinary Meeting of Council Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 5 September 2016 commencing at 7.45pm Following the public forum commencing at approximately 7.30pm and may be extended to 8pm if necessary.

AGENDA

Acknowledgement of the Traditional Owner, the Wurundjeri willam people "Our meeting is being held on the Traditional Land of the Wurundjeri willam people and, on behalf of Banyule City Council, I wish to acknowledge them as the Traditional Owners. I would also like to pay my respects to the Wurundjeri Elders, past and present, and to the Elders of other Aboriginal peoples who may be here today” Apologies and Leave of Absence

Confirmation of Minutes Ordinary Meeting of Council held 22 August 2016 Disclosure of Interests 1. Petitions 1.1 Central Kindergarten Enrolment - Priority of Access ............................................... 3 1.2 Petition for a pedestrian crossing - Turnham Avenue, Rosanna.............................. 6 REPORTS: 2. People – Community Strengthening and Support 2.1 Age-friendly Banyule Policy Statement ................................................................... 9 2.2 Jets Creative Arts Program - Options under the National Disability Insurance Scheme (NDIS) .................................................................................... 12 2.3 Nets Stadium - Court Resurfacing......................................................................... 21 3. Planet – Environmental Sustainability Nil

AGENDA (Cont’d) 4. Place – Sustainable Amenity and Built Environment 4.1 Award of Construction of Telfer Reserve Pavilion Contract No 0891-2016 ............................................................................................................ 25 4.2 Banyule Safe Travel Plan 2016-2026.................................................................... 29 4.3 Plannning Scheme Amendment C108 - Heidelberg Central and Bell Street Mall Parking Overlays - Schedule 2 & 3 ............................................... 35 4.4 Urban Planning and Building Department Activity Report - January 2016 - July 2016 ................................................................................................... 42 5. Participation – Community Involvement in Community Life 5.1 Victorian Local Governance Association (VLGA) Membership .............................. 47 6. Performance - Use Our Resources Wisely 6.1 Amended Council Meeting Schedule for the Remainder of 2016 .......................... 51 6.2 Review of the Meeting Procedures Code (2015) ................................................... 54 6.3 Councillor Expense & Resource Policy ................................................................. 58 6.4 Contract No. 0893-2016 Audio Visual Equipment for Council Office at 1 Flintoff St, Greensborough ............................................................................. 62 6.5 Assembly of Councillors ........................................................................................ 66 6.6 Local Government Act Review - Directions Paper and Submission....................... 70 6.7 Re-appointment of independent Audit Advisory Committee member ................................................................................................................ 76 6.8 Items for Noting .................................................................................................... 78 6.9 Provision of Multifunction Devices and Related Products & Services ................................................................................................................ 82 7. Sealing of Documents Nil 8. Notices of Motion Nil 9. General Business 10. Urgent Business Closure of Meeting

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1.1

Petitions

CENTRAL KINDERGARTEN ENROLMENT PRIORITY OF ACCESS

Author: Roberta Colosimo - Acting Manager Youth & Family Services, Community Programs

EXECUTIVE SUMMARY A petition with 86 signatures has been received in relation to the Central Kindergarten Enrolment- Priority of Access process. The petition proposes that children who are currently attending three year old kindergarten be considered as first choice in the first round of offers to continue their education journey into the four year old funded kindergarten program at the same kindergarten. The petition prayer reads as follows: “At present the process for 4 year old kindergarten placements in the Banyule City council area do not offer existing 3 year old kindergarten children already attending designated centre, the first priority in a placement for the following year. The current preference order Council use in determining which children are offered first placement in 4 year old kindergarten does not include the children already attending there! Therefore if new applicants in the Banyule Area submit their application forms first they have priority over the children that are already attending at the kindergarten. Our concern is for our children. 3 year old kinder is a very important development stage. Most children will learn to build the confidence to be apart from their parent/carer for the first time. They build a rapport and trust at kindergarten where they feel safe, to then build their own friendships for the very first time. The familiarity of the kindergarten and their teachers is very important and fundamental to the development of their social skills and confidence. Moving our children out of their familiar surroundings to a new centre with unfamiliar teachers and children is unnecessary. We strongly suggest that the children attending 3 year old kindergarten to be given first choice in the first round of offers, to continue in their placement.” Council’s current Priority of Access for Central Kindergarten Enrolment for funded four year old kindergarten does not include this as a priority listing. Three year old kindergarten is not a funded program and not seen as a priority in the processing of four year old kindergarten offers. Current lease agreements with kindergartens in Council buildings clearly articulates that four year old funded kindergarten is a priority and is in line with the legislative requirements for State Government the Department of Education and Training (DET). Council in collaboration with Kindergarten Licensee’s completed a review of the Central Kindergarten Enrolment Policy which was endorsed and enacted on 1 January 2014.

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Petitions

CENTRAL KINDERGARTEN ENROLMENT - PRIORITY OF ACCESS contâ&#x20AC;&#x2122;d

The policy was also reviewed by DET and Municipal Association of Victoria (MAV) to ensure that all key priority groups and the process demonstrated fair and equitable access to funded four year old kindergarten programs across the municipality. Banyule currently manages all central enrolment applications for funded four year old kindergarten programs. Council does not manage three year old kindergarten programs and as such the petition request cannot be managed in a fair and equitable manner across the community. RECOMMENDATION That Council receives and notes the petition.

DISCUSSION After consultation with key stakeholders (including Department of Education and Training, Municipal Association of Victoria and all kindergarten licensees- Cluster Managers and Committee Presidents), Councilâ&#x20AC;&#x2122;s Kindergarten Central Enrolment Policy was adopted in September 2013 and has been implemented from 1 January 2014. It is reviewed bi-annually in consultation with the above stakeholders in response to directives from the State Government. All applications for four year old kindergarten are processed in the following priority groups: 1.

Deferrals - Children who have deferred their place from the previous year. Approved second year - children who currently attend the kindergarten who have been approved for a second year of four year old kindergarten are placed at the same kindergarten or a kindergarten of their choice. Child Protection/Children at risk - Children who have been referred by Child Protection or families who have accessed ChildFIRST, this may require verification from a Child and Family Support Team (Including Maternal and Child Health) Aboriginal or Torres Strait Islander - Children identified by a parent, carer or legal guardian as being Aboriginal or Torres Strait Islander. Asylum Seeker & refugee children - visa documentation required to identify child and/or parents as a refugee or asylum seeker. Children eligible for the kindergarten fee subsidy - children or parents who hold Commonwealth Health Care Cards, Pensioner Concessions Cars, Veteran Affair Cards and multiple birth children (triplets or more). Children with Additional needs - Children who require additional assistance in order to fully participate in the kindergarten, children who require a

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Petitions

1.1

CENTRAL KINDERGARTEN ENROLMENT - PRIORITY OF ACCESS cont’d combination of services which are individually planned, children who have identified specific disability or developmental delay. Early Start Kindergarten (ESK) - Children who have attended kindergarten through ESK funding. 2.

Banyule City Council residents - including new residents.

Non-residents with a link to Council - including children whose carers reside in the municipality, children with a parent or guardian who work within Banyule City Council.

All other applications including non-residents.

The Kindergarten enrolment process offers over three (3) rounds. With each criterion, applications are processed in date of application received, except for priority group 1. After the third round, offers are processed as vacancies arise or late application forms are received. The above processes are in line with the legislative requirements from DET to allow for transparency and ensure fair and equitable processes for the community across the municipality. The petitioners request to add in children attending 3 year old kindergarten to be given first choice in the first round of offers to continue their placement does not allow for fair and equitable processes for families who may be disadvantaged for the following reasons: 1.

2. 3.

3 year old kindergarten is not funded by DET- it is not seen as a priority unless a child presents with additional needs, or the other DET funding priority groups (in which case they can access a four year funded program through Early Start Kindergarten). As it is not funded, 3 year old kindergarten programs cost a significant amount of money, therefore not all residents can afford to participate. 25 out of the 28 kindergartens across Banyule City Council operate a 3 year old kindergarten program. Banyule does not currently manage any of the enrolment of 3 year old programs, with the exception of Audrey Brooks Memorial Preschool. Officers have no knowledge of which children are enrolled in programs. 3 year old programs are also often accessed by non-residents.

This issue was raised at meetings with Early Years Managers (formerly known as Kindergarten Cluster Managers) and Council’s Kindergarten Network on 10 August 2016 as per the petitioner’s request. The feedback from the meetings supported Council’s current priority of access, with the online applications raised as an opportunity for improvement. Staff are currently in the process of investigating options that will deliver all kindergarten enrolments communication through an online Parent Portal. ATTACHMENTS Nil

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PETITION FOR A PEDESTRIAN CROSSING TURNHAM AVENUE, ROSANNA

Author:

Elissa Blake - Team Leader Traffic & Transport, City Development

Ward:

Ibbott

EXECUTIVE SUMMARY A petition with 104 signatures has been received from users of the child care centre on Turnham Avenue and the surrounding area requesting the installation of a crossing on Turnham Avenue outside the child care centre. The petition prayer is as follows: “Dear Parents, As many of you know I have been petitioning the Council since last year to get speed limit changed to 40km in Turnham Ave and a safe crossing point outside the centre, while the 40km limit has gone in I am very disappointed to say that our council has not included the crossing in their budget and after a meeting today with the Manager Transport, Sustainability and Municipal Laws I have decided we need to Lobby together to get this crossing.” RECOMMENDATION That Council: 1.

Receives and notes the petition.

Notes that “children crossing” advisory signs have been installed in the proximity of the existing informal pedestrian crossing on Turnham Avenue, Rosanna, close to the Rosanna Village Childcare Centre and Kindergarten.

As part of the streetscape works programmed for Rosanna Village, considers the installation of a raised pedestrian crossing on Turnham Avenue, Rosanna, to facilitate safer pedestrian access to Rosanna Village Childcare Centre and Kindergarten.

Advises the primary petitioner accordingly.

DISCUSSION The petition refers to the crossing on Turnham Avenue outside the child care centre, in Rosanna. Figure 1 shows the location of the crossing and the surrounding area. It is noted that a permanent 40km/h speed limit has been installed in Turnham Avenue by Council in May 2016.

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Petitions

PETITION FOR A PEDESTRIAN CROSSING - TURNHAM AVENUE, ROSANNA contâ&#x20AC;&#x2122;d

Figure 1. Locality Plan The signatories of the petition have requested the installation of the crossing. A breakdown of the location of petition signatories is shown in Table 1. Table 1. Suburbs of Signatories of Petition

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1.2

Petitions

1.2

Petitions

PETITION FOR A PEDESTRIAN CROSSING - TURNHAM AVENUE, ROSANNA cont’d Currently there is a splitter island and kerb outstand outside 28 Turnham Avenue to assist pedestrians crossing Turnham Avenue. ‘Children crossing’ advisory signs were installed on both approaches to the crossing. Streetscape works within Rosanna Village are currently being investigated and a raised pedestrian crossing on Turnham Avenue can be considered in order to improve pedestrian access to Rosanna Village Child Care Centre and Kindergarten. To facilitate safer pedestrian access to Rosanna Village Childcare Centre and Kindergarten, the existing crossing could be upgraded to a raised pedestrian crossing on Turnham Avenue, Rosanna.

ATTACHMENTS Nil

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People – Community Strengthening and Support

AGE-FRIENDLY BANYULE POLICY STATEMENT

Author: Catherine Simcox - Senior Community Services Development Officer, Community Programs

EXECUTIVE SUMMARY In November 2014, Banyule was accepted as a member of the World Health Organisation Global Network of Age-friendly Cities (GNAFC). In joining the Global Network, Council made a commitment to a cycle of continual improvement to influencing the health and quality of life of older people Council has established mechanisms to include older people in developing an Agefriendly Banyule through the implementation of the Age-friendly Banyule Advisory Committee and Champion’s program. Council has also worked with the World Health Organisation to create local indicators which will allow Council to measure age-friendliness within Banyule. On 10 June 2016, the Age-friendly Banyule Advisory Committee recommended that Council adopts the Age-friendly Banyule Policy Statement. This Age-friendly Banyule Policy Statement supports Council’s commitment to the GNAFC and the development of the Age-friendly Banyule Policy Statement is the next step in generating the Age-friendly Banyule Strategy and Action Plan. RECOMMENDATION That Council adopt the Age-friendly Banyule Policy Statement.

CITY PLAN This report is in line with Council’s City Plan key direction to “promote and support health and wellbeing”. In the City Plan 2016-2017 there are 49 actions which have a link to Age-friendly Banyule. With the main focus area being 1.1.3 build community capacity to support and create opportunities for all people to live healthy and fulfilling lives. BACKGROUND The population in Banyule is ageing, with older residents (aged 60 years and over) making up a relatively high proportion of the total population (21.7%), compared with the State of Victoria (19.7%). Forecast data for Banyule indicates that the proportion of older residents is expected to increase to 24.1% (almost 34,000 residents) by the year 2025. In November 2014, Banyule City Council was accepted as a member of the World Health Organisation Global Network of Age-friendly Cities (GNAFC). In joining the Global Network, Council made a commitment to a cycle of continual improvement to

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People – Community Strengthening and Support

AGE-FRIENDLY BANYULE POLICY STATEMENT cont’d influencing the health and quality of life of older people. This Age-friendly Banyule Policy Statement supports our commitment to the GNAFC. To date, Council has established mechanisms to include older people in the Agefriendly Banyule cycle (Advisory Committee and the Champion program). Council has also worked with the World Health Organisation to create local indicators which will allow us to measure age-friendliness within Banyule. The development of the Age-friendly Banyule Policy Statement is the next step in generating the Age-friendly Banyule Strategy and Action Plan. On 10 June 2016, the Age-friendly Banyule Advisory Committee recommended that Council adopts the Age-friendly Banyule Policy Statement. LEGAL CONSIDERATION There are no direct legal implications arising from the recommendation contained in this report. Having an Age-friendly Banyule Policy Statement will support Council’s commitment to the GNAFC and also the Age-friendly Victoria Declaration. HUMAN RIGHTS CHARTER The Age-friendly Banyule Policy Statement demonstrates Councils commitment to meeting human rights and supports the Victorian Charter of Human Rights and Responsibilities. POLICY IMPLICATIONS This Age-friendly Banyule Policy Statement covers Council’s commitment to an Agefriendly Banyule. It will support better planning that will address the needs of Banyule residents, enhancing the quality of life for people as they age. Policy Statement: An Age-friendly Banyule enables people to actively participate in their community and treats everyone with respect, regardless of their age. Banyule is a place that enables and encourages older people to stay connected to their community. That is a community which helps people stay healthy and active at all ages and provides support and advocacy for those who require it. Integral to the process is the inclusion of older people as active participants in the process. CONSULTATION The Age-friendly Banyule Policy Statement was developed in consultation with the Age-friendly Banyule Advisory Committee. TIMELINES The Age-friendly Banyule Policy Statement will direct the development of an Agefriendly Banyule Strategy and Action Plan which will be presented to Council in 2017.

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People – Community Strengthening and Support

2.1

AGE-FRIENDLY BANYULE POLICY STATEMENT cont’d OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CONCLUSION The Age-friendly Banyule Policy is a statement of commitment to Banyule’s continual improvement in enhancing the health and quality of life of older people. The development of the Age-friendly Banyule Policy Statement is the next step in generating the Age-friendly Banyule Strategy and Action Plan.

ATTACHMENTS No.

Title

Age friendly Banyule Policy Statement final version

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JETS CREATIVE ARTS PROGRAM - OPTIONS UNDER THE NATIONAL DISABILITY INSURANCE SCHEME (NDIS)

Author: Frances Gianinotti - Youth & Community Services Co-Ordinator, Community Programs

EXECUTIVE SUMMARY Council conducted a review of its disability services over the past 12 months in preparation for the introduction of the National Disability Insurance Scheme (NDIS) in Banyule from 1 July 2016. Council determined to not register as a National Disability Insurance Scheme service provider at its 9 May 2016 meeting. Council resolved to strongly advocate to the Victorian Department of Health and Human Services (DHHS) and the National Disability Insurance Agency (NDIA) for continued funding to support an extended transition period beyond December 2016 for current Jets Creative Arts Program (CAP) clients until appropriate choices are available for Jets clients to receive similar services under NDIS. The NDIS is expected to bring about new and expanded service organisations and a greater range of choice and control to people with a disability to access the support services they require. The current environment is new and emerging and will take time to become fully operational and mature under the new NDIS regime. Currently there is a recognised service gap for young people aged 13-25 years in the region. A petition from Jets families was considered by Council on the 9 May 2016 requesting that Council retain Jets CAP within Council and provide ongoing funding. As a result, officers have explored service options for Council’s consideration. The four options are: Option 1 – Retain current service and maintain status quo Option 2 – Transition service to other organisations - building community capacity Option 3 - Remodel service to meet identified strengths Option 4 – Discontinue service and build Council’s capacity to be more inclusive Option 2 is recommended as the preferred option as it provides continuity of service for families whilst giving Council time over a 12 month period to identify and collaborate with appropriate organisations to successfully transition the service. This report outlines the Jets CAP program, details of the four service options, and the considerations and risks relating to Council’s ongoing role in supporting young people with a disability.

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People – Community Strengthening and Support

2.2

JETS CREATIVE ARTS PROGRAM - OPTIONS UNDER THE NATIONAL DISABILITY INSURANCE SCHEME (NDIS) cont’d RECOMMENDATION That Council 1.

2. 3.

Support the continuation of the delivery of Jets Creative Arts Program for up to 12 months after Department of Health and Human Services (DHHS) funding ceases in December 2016. Allocate $56,500 each year from the 2016/17 and 2017/18 annual budgets to accommodate the extension period of the Jets Creative Arts program. Continue to advocate to the National Disability Insurance Agency and the Brotherhood of St Laurence for appropriate services to be established for young people aged 13-25 years.

CITY PLAN This report is in line with Council’s City Plan key direction to “promote and support health and wellbeing”. BACKGROUND Council conducted a review of its disability services over the past 12 months in preparation for the introduction of the National Disability Insurance Scheme (NDIS) in Banyule from 1 July 2016. The disability review highlighted that Council is involved in supporting people with a disability in a variety of ways including the delivery of direct services and working within the community to make Banyule more accessible and inclusive. The review also identified that as a result of the introduction of the NDIS Council needed to consider its future role in disability given significant changes to the funding arrangements for current services. The report noted that Council was extremely well placed and legislatively required to continue its efforts to reduce barriers, advocate for and increase the inclusion of people with a disability in community life. It was highlighted that this important function should be the primary focus of how Council supports people with a disability. The report also pointed out that while Council has provided valued direct services (HACC & Jets Creative Arts) to people with a disability, continued provision of these services under the NDIS was not the preferred direction. This conclusion was based on various factors including consideration of Council’s most effective role in supporting people with a disability, the increased cost to Council of providing services within the NDIS, and the fact that Council is not well placed to be a specialist provider of its current disability services within an NDIS environment. Subsequently, Council resolved at its 9 May 2016 meeting: That Council; 1. 2.

Not register as a National Disability Insurance Scheme service provider. Assist the transition of current Home and Community Care clients that will be eligible for the National Disability Insurance Scheme through the support of a dedicated transition officer.

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2.2

People – Community Strengthening and Support

JETS CREATIVE ARTS PROGRAM - OPTIONS UNDER THE NATIONAL DISABILITY INSURANCE SCHEME (NDIS) cont’d 3.

Strongly advocates to both the Department of Health and Human Services and the National Disability Insurance Agency for continued funding to support an extended transition period beyond December 2016 for current Jets Creative Arts clients until appropriate choices are available for Jets clients to receive similar services under the National Disability Insurance Scheme. Continue to expand its core role to reduce barriers, advocate for and increase the inclusion of people with a disability in community life, including through; advocating to Department of Health and Human Services (DHHS) and the National Disability Insurance Agency (NDIA) for the continuation of the MetroAccess program and furthering Council’s partnership with the Brotherhood of St Laurence in the delivery of Local Area Coordination services within the National Disability Insurance Scheme. Write to the Federal and State Minister noting no funding has been available to Local Government to support the transition to NDIS and seek support for funding.

In addition, and in response to a petition to Council from CAP families tabled at the meeting to retain the program within Council, Council resolved as follows: 1. 2.

Receives and notes the petition. Strongly advocates to both the Department of Health and Human Services and the National Disability Insurance Agency for continued funding to support an extended transition period beyond December 2016 for current Jets Creative Arts clients until appropriate choices are available for Jets clients to receive similar services under the National Disability Insurance Scheme. Writes to local Federal and State Members of Parliament advocating for continued funding support for the Jets Creative Arts Program.

Since this time staff have reviewed and explored options for future consideration. DHHS subsequently wrote to Council in July 2016 advising that no additional funding for an extended transition period would be made available to continue the Jets CAP delivery. NDIS – current profile On 1 July 2016, the NDIS was introduced to the North East Metropolitan Area (NEMA) of Melbourne comprising the municipalities of Banyule, Whittlesea, Nillumbik, Yarra and Darebin. The NDIS is expected to bring about new and expanded service organisations and a greater range of choice and control over where people with a disability can access the supports they require. The NDIA, which is an independent statutory agency, is responsible for the implementation of the NDIS and this includes identifying service gaps and building community capacity to respond to them. The Brotherhood of St Laurence has been contracted to deliver the Local Area Coordination of NDIS for the next 3 years and this includes individual client planning for NDIS services and community capacity building. The five Local Government Authorities in the NEMA region have signed a Memorandum of Understanding (MOU) with the Brotherhood of St Laurence to work collaboratively in meeting the NDIS objectives to ensure better services for people with a disability. The MOU

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JETS CREATIVE ARTS PROGRAM - OPTIONS UNDER THE NATIONAL DISABILITY INSURANCE SCHEME (NDIS) cont’d offers a broad outline of the commitments by both parties but the details of what Local Government’s role is expected to be is part of ongoing discussions and negotiations. The current environment is new and emerging and will take time to become fully operational and mature. There is a recognised service gap under the NDIS for young people aged 13-25. NDIS will continue to implement its core functions over the next three years and funding opportunities will become available under the Information, Linkages and Capacity Building (IAC) area. This area offers roles that are consistent with Local Government’s core roles of advocacy, leadership and coordination. It is unclear what the timelines for the roll out is at this stage. Many people with a disability will not be eligible for the NDIS. NDIS targets those with the most need for support. Initial information from the NDIS suggests that approximately 1,650 people with a disability will be eligible for the NDIS in Banyule. This is approximately 75% of the identified cohort. Council has an important role in supporting the whole of the population of people with a disability. It has broader responsibilities to increase community inclusion, accessibility and advocacy. Within this context, Council will need to advocate to ensure provision of service for young people under the NDIS and work with key stakeholders to meet families and young people’s needs, particularly during the transition phase. The role that Council plays in supporting people with a disability through advocacy, community development and community planning work has been complimented through the Metro Access Community Building Program, a partnership between DHHS and local government designed to make local communities more inclusive of people with a disability. Under the NDIS the future of this program and the funding Council receives is uncertain. The program is currently funded until June 2017. Jets Creative Arts Program – current service Jets CAP is fully funded by DHHS and in the 2015/16 financial year received $168,000. The program has been operating at Jets since its original pilot funding allocation from DHHS in 2004. From that time it has continued to grow in scope and funding to its current format. Whilst CAP is funded as a respite program, it should be noted that, as a result of family and community consultation and changes in the disability sector over time, program objectives have evolved. They are aligned within the broader objectives and context of Council’s Youth Service i.e. engagement, development and support and are defined as follows:    

To provide young people with creative and meaningful engagement and access to knowledge, resources and services to support their skills development, including festivals, events, further education, training and other links; To empower young people and identify and focus on their strengths; To provide young people with the opportunity to set creative and personal goals achieved through group activities; To ensure that young people can express themselves creatively and feel safe as part of a strengths based culture in a mainstream service;

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2.2

People – Community Strengthening and Support

2.2

People – Community Strengthening and Support

JETS CREATIVE ARTS PROGRAM - OPTIONS UNDER THE NATIONAL DISABILITY INSURANCE SCHEME (NDIS) cont’d  

To connect young people with other like-minded young people in a facilitated and supported social setting that promotes their sense of belonging; To provide opportunities for young people to celebrate their culture, diversity and achievements.

Jets CAP offers 6 activities for two main age cohorts i.e. 13 to 17 year old’s and 18 to 25 year olds. Activities include Monday Night Rockstars, Art Detectives, Holiday Makers, Art Lounge, Jets Band and Jets Singers. The Arts Mentor Program is a one to one program and involves focused skills development with employment pathways. Currently Jets has 60 places available which are filled by 40 families with a number of participants accessing two or more programs. All programs provide opportunities to socialise with like-minded young people in a safe and inclusive environment as well as opportunities to participate in a range of community based events and activities such as Banyule Festival, Youth Fest and exhibitions at Hatch Contemporary Arts Space. In December 2015, Jets CAP received re-accreditation under the DHHS Service Standards for a second three year period and was acknowledged as being a ‘unique’ service for young people in the disability sector. The Impact of NDIS on Jets CAP DHHS has advised that funding to Council for CAP will cease from December 2016 to May 2017 incrementally as clients become eligible for the NDIS. It is estimated that approximately 75% of the 40 current Jets clients will be eligible for the NDIS and will have the option to transition to receive the services they require from registered disability service providers under the NDIS. It is expected that these clients will gradually transition into the NDIS from December 2016. The key concerns for all Jets families relates to there being no youth specific similar social programs to transition to, the negative impact of change on vulnerable young people at a critical life stage and ultimately the lack of continuity of service. There are no existing organisations planning or currently able to offer these services under the NDIS. At the current time, there are no appropriate choices available for Jets clients to receive similar services from other providers in Banyule. Consultations with existing service providers in the past three months has highlighted the uniqueness of the services provided by Jets. They regard Jets as creative arts experts. Whilst expressing interest in securing Jets’ clientele, organisations are not ready or able to expand into this age group. Some have suggested that with Council subsidised funding, they may consider it, continuing to deliver the service from Jets. Options for Future Service Delivery Four options for future service delivery were outlined at the 9 May Council Meeting. Council officers were charged to further investigate these options for Council consideration and they are presented below:  

Option 1 – Retain current service and maintain status quo Option 2 – Transition service to other organisations - building community capacity

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People – Community Strengthening and Support

 

2.2

JETS CREATIVE ARTS PROGRAM - OPTIONS UNDER THE NATIONAL DISABILITY INSURANCE SCHEME (NDIS) cont’d Option 3 - Remodel service to meet identified strengths Option 4 – Discontinue service and build Council’s capacity to be more inclusive

Option 1 – Retain current service and maintain status quo This is the minimal interruption to participants and service and meets families’ wishes (petition); fills an identified service gap under the NDIS. This results in Council taking up the full cost of the current program recurrently. No. of programs 6

No. of places 60

No. of participants 40

EFT 1.41 (Includes part time & casual staff)

Cost (p/a) $168,000

Option 2 – Transition to other organisations - building community capacity There are limited options to transition Jets CAP to other organisations at this time. The sector will require time to evolve and strengthen under the NDIS. Jets could work with the community and collaborate with the Brotherhood of St Laurence and the NDIA to build capacity to meet this sector service gap, providing appropriate choices for Jets clients to transition to. Investigations have revealed potential transition opportunities but they will take time to develop over the next 12 to 18 months. To ensure minimal disruption to families, it is proposed that Council retain service delivery with a reduced program allowing capacity building to be realised. This includes realignment of current staff resources to create a transition / community building officer whose focus would be on identifying and working with organisations and families to secure appropriate transition of CAP objectives and programs. Council funding would be for up to 12 months from 1 January 2017 or from when DHHS funding ceases if later. No. of programs 4

Program consumables 8 Training sessions on Jets CAP model

No. of places Up to 40

No of participants Up to 35

EFT 0.8 EFT Arts support workers .2 EFT Mgt and coordination .4 EFT transition officer

Cost (p/a) $70,500 $18,000 $16,500

$4000 Up to 8 per session

Variable

$4000 Total Cost

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$113,000 for 12 months

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People – Community Strengthening and Support

JETS CREATIVE ARTS PROGRAM - OPTIONS UNDER THE NATIONAL DISABILITY INSURANCE SCHEME (NDIS) cont’d Option 3 – Remodel service to meet identified strengths A remodelling of the current Creative Arts Programs focused on the two main age streams, a school aged program (13-17 year olds) that covers expression and socialisation through creative arts and an 18+ events program for those who want to have more social opportunities. No. of programs 2

No. of places 25-30

No of participants 25-30

Up to 4 events per year

Approx 400 people ( in attendance over year)

Approx 400

EFT ..8 EFT includes Arts support workers and mgt/coordination) & program consumables

Total Cost $70,000 pa

Option 4 – Discontinue the Jets CAP and build Council’s capacity to be more inclusive This option would see Jets CAP cease as at 31 December 2016 when DHHS funding ceases. Council would continue to advocate to the NDIA and the Brotherhood of St Laurence to build community capacity for young people’s services under the NDIS. There is limited capacity under current resources to modify programs and this option would require additional staffing resources. No. of programs A minimum of 4 programs Appropriate Youth Service programs would be identified

No. of places 2-3 per program

No of participants 2-3 per program, depending on the activity

EFT .4 EFT Youth Programs Officer

Total Cost $38,000 pa

Considerations and Risks It is unclear how many of the current Jets CAP participants will be eligible for or transition to the NDIS and this will become evident over the next six to twelve months. Council needs to consider what its response will be for those young people who will be left without any appropriate service. Officers’ recommendation of Option 2 provides families and young people with continuity of service whilst the sector consolidates and matures. During the next 12 months, it is anticipated that Council will identify and work with suitable organisations to appropriately transition CAP. There is the real possibility that the market may take longer than 12 months to establish and therefore Council may not have definitive transition strategies in place by December 2017. Council will be provided with advice and options if this was to occur. The Local Area Coordination (LAC) has a role to build mainstream services’ capacity to meet need. There is the possibility that it might approach Council to advocate for inclusive space within Jets and the broader youth service. Council will need to

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2.2

JETS CREATIVE ARTS PROGRAM - OPTIONS UNDER THE NATIONAL DISABILITY INSURANCE SCHEME (NDIS) cont’d consider how it responds in the event that this occurs. Option 4 outlines the requirements to build a more inclusive service and the associated costs. Organisations are starting to proactively position themselves by anticipating NDIS clients’ demands. They are liaising directly with families to secure their ‘business’ and to ensure families include the organisations’ services in their NDIS plans. As a result of this movement in the sector, Jets has seen an increase in enquiries of its service. People/advocates would like to add Jets CAP to their plans. Jets CAP is seen as an expert in delivering creative arts and innovative disability programs and in turn is regarded as an attractive part of an individual’s package. LEGAL CONSIDERATION There are no direct legal implications arising from the recommendation contained in this report. HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. It is considered that the subject matter does not conflict with any human rights issues but supports the principles contained in the Charter by seeking to further support and advocate for people with a disability. FUNDING IMPLICATIONS DHHS funding to Council is due to cease from January 2017 onwards and by no later than May 2017. The CAP participants will potentially have no other options available under the NDIS at that time because of the identified service gap for this age cohort. CONSULTATION Consultations with existing service providers in the past three months has highlighted the uniqueness of the services provided by Jets. They regard Jets as creative arts experts. Whilst expressing interest in securing Jets’ clientele, organisations are not ready or able to expand into this age group. Some have suggested that with Council subsidised funding, they may consider it, continuing to deliver the service from Jets. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter.

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JETS CREATIVE ARTS PROGRAM - OPTIONS UNDER THE NATIONAL DISABILITY INSURANCE SCHEME (NDIS) cont’d CONCLUSION Option 2 is the preferred option for discussion for the following reasons:   

It provides continuity of service for families and young people; It acknowledges that the sector is in a state of change and that existing or new organisations might emerge over the next several months that might be suitable to transition Jets CAP to. It gives Council the opportunity over a 12 month period to actively support CAP families and young people whilst working on identifying and collaborating with organisations to appropriately transition the service.

ATTACHMENTS Nil

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NETS STADIUM - COURT RESURFACING

Author: Darren Bennett - Manager Leisure, Recreation & Culture, Community Programs

EXECUTIVE SUMMARY In 2003 Council entered into a Development and Licence Agreement to develop a four court netball stadium at the Macleod College. Council is responsible for managing and operating the facility including maintenance and renewal. In 2016 Council allocated $55,000 to restore the surface of courts 1 & 2 and a further $30,000 to repair the internal wall lining of the stadium (a total of $85,000). Over the past 18 months Banyule Leisure has received a number of complaints from users in relation to the slipperiness of courts 3 & 4. The slipperiness is generally a seasonal issue and is directly related the dirt and mud coming into the stadium on shoes. These courts were scheduled to be resurfaced in 2017/18. Officers believe courts 3 & 4 presents a risk to Council. This report recommends Council re-priorities the scheduled renewal works within Nets Stadium and allocates an additional $15,000 within the 2016/17 capital works budget to enable the resurfacing of all courts be undertaken as soon as possible. RECOMMENDATION That Council: 1.

Acknowledge the scheduled renewal works within Nets Stadium will be reprioritise and the re-surfacing of Courts 1 & 2 (timber) and Courts 3 & 4 (synthetic rubber) will be undertaken as soon as possible.

Allocate an additional $15,000 within the 2016/17 capital works budget to allow the re-surfacing project of all courts at Nets Stadium to be completed.

Consider the repair of the internal wall lining (approximately $74,000) within the 2017/18 capital works budget.

CITY PLAN This report is in line with Council’s City Plan key direction to “promote and support health and wellbeing”. BACKGROUND In 2003 Banyule City Council entered into a Development and Licence Agreement with the Minister of Education and the Macleod Secondary College to develop a four court netball stadium at the Macleod Secondary Collage. The agreement is for 50 years and Council is responsible for managing and operating the facility including

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NETS STADIUM - COURT RESURFACING contâ&#x20AC;&#x2122;d maintenance and renewal. Banyule Leisure manage the facility and hire the facility to a number of organisations for netball and futsal. Courts 1 & 2 has timber flooring and Courts 3 & 4 has a synthetic rubber flooring. Macleod College have exclusive use of courts 3 & 4 during school hours and the synthetic rubber floor is durable and accommodates a variety of indoor courts sports, table tennis, volleyball and badminton. LEGAL CONSIDERATION There are no direct legal implications arising from the recommendation contained in this report. HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. It is considered that the subject matter does not raise any human rights issues. CURRENT SITUATION Over the past 18 months Banyule Leisure has received a number of complaints from users in relation to the slipperiness of courts 3 & 4. The slipperiness is generally a seasonal issue and is directly related the dirt and mud coming into the stadium on shoes. Banyule Leisure has replaced the matting at the entrances, increased the cleaning regime of the courts during the winter months and worked in partnership with the users to dry mop the floor prior and in between games. Officers contacted the manufacture of the synthetic rubber floor on courts 3 & 4 in 2015. The manufacturer suggested the courts would need to be re-surfaced within the next two years and the resurfacing of courts 3 & 4 was scheduled for 2017/18. However during this winter Banyule Leisure has continued to receive complaints regarding the slipperiness of courts 3 & 4 and officers are recommending the resurfacing of courts 3 & 4 be priorities to manage risk. FUNDING IMPLICATIONS In 2016 Council allocated $55,000 to re-surface courts 1 & 2 and a further $30,000 to repair the internal wall lining of the stadium (a total of $85,000).

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NETS STADIUM - COURT RESURFACING contâ&#x20AC;&#x2122;d Officers have received the following quotes: Component Repair the internal wall lining - Courts 1 & 2 Repair the internal wall lining - Courts 3 & 4 Floor restoration courts 1 & 2 Synthetic Floor resurfacing courts 3 & 4

Cost $37,000 $37,000 $28, 475 $71,480

Given the increasing complaints regarding the slipperiness of courts 3 & 4 officers are recommending the resurfacing of these courts is prioritised as well as restoring courts 1 & 2. The total cost estimate for all of the court resurfacing/restoration is $100,000. Officers are recommending the allocation for the repair the internal wall lining ($30,000) be re-allocated to the resurfacing project and a further allocation of $15,000 be made within the 2016/17 capital works budget to allow the resurfacing of courts 3 & 4 to proceed as soon as possible. The repair the internal wall lining (approximately $74,000) can be considered within the 2017/18 capital work budget. DISCUSSION The re-surfacing of all courts within the stadium is a high priority and should be undertaken as soon as possible. The repair the internal wall lining will certainly improve the aesthetics of the stadium however this project is not related to managing risk. Surface options for courts 3 & 4 have been considered. While the synthetic rubber is durable, timber flooring performs better for netball and basketball and provides a greater level of grip. Officers have investigated overlaying the existing floor with strip timber over ply and the cost estimate for this is $350,000 + GST. While the synthetic rubber floor will not perform as well as the timber flooring in regard to slipperiness, officers believe given the multipurpose nature of the school use and the cost associated with the timber floor retrofit, the renewal of the synthetic rubber floor is the best cost effective option at this stage. CONSULTATION Ongoing discussions with the key users in relation to managing the slipperiness of courts 3 & 4 have occurred over the past 18 months. Officers have also recently met with the Principal of Macleod College to discuss the situation of courts 3 & 4. Macleod Collage agree the courts require re-surfacing however the College is not in a position to contribute to the cost of the re-surfacing. The Principal has confirmed an application to the Educations Department for the court renewal would be required and has expressed a willingness to submit an application, however it is not certain the application will be supported. The major users agree the floors require re-surfacing and have encouraged Council to consider a timber floor option.

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NETS STADIUM - COURT RESURFACING contâ&#x20AC;&#x2122;d TIMELINES Officers are recommending the court re-surfacing / restoration occurs as soon as possible. This work will require a two week period and officers will work with the key stakeholders to confirm a time which has the least impact. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CONCLUSION Officers believe courts 3 & 4 presents a risk to Council. The re-prioritising of the scheduled renewal works within Nets Stadium this financial year and allocating additional funding to progress the re-surfacing project ahead of schedule will enable Council to manage the risk. ATTACHMENTS Nil

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4.1

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4.1

AWARD OF CONSTRUCTION OF TELFER RESERVE PAVILION CONTRACT NO 08912016

Author:

Frank Salamone - Civil Construction Coordinator, Assets & City Services

Ward:

Grimshaw

EXECUTIVE SUMMARY This report is to consider the awarding of Contract No 0891-2016 for 'Construction of NJ Telfer Reserve Pavilion’, Bundoora. This project involves the construction of a new pavilion facility at Telfer Reserve which includes 2 unisex change rooms with associated toilets and showers, multipurpose function room, kitchen with pantry, umpires room with associated toilets and showers, community meeting room, 2 store rooms, 3 accessible toilets, male and female toilets and a covered outdoor area. A Request For Tender was advertised in the local government tender section of The Age newspaper on Saturday 23 July 2016. Tenderers were requested to submit a lump sum tender. The tender closed on Tuesday, 16 August 2016. The Tender Evaluation Panel has recommended that the submission from Stokes Rousseau Pty Ltd be accepted for the Construction of NJ Telfer Reserve Pavilion, Bundoora, for a total fixed price lump sum of $1,289,606.11. RECOMMENDATION That : 1.

Contract No 0891-2016 for 'Construction of NJ Telfer Reserve Pavilion’ be awarded to Stokes Rousseau Pty Ltd for $1,289,606.11 (exclusive of GST).

The Common Seal of the Banyule City Council be affixed to the contract agreements.

CITY PLAN This report is in line with Council’s City Plan key direction to “maintain and improve Banyule as a great place to live”. BACKGROUND Construction of NJ Telfer Reserve Pavilion, Bundoora, is part of the Councils adopted Capital Works Programme for the 2016/17 financial year. This project involves the construction of a new pavilion facility at Telfer Reserve which includes 2 unisex change rooms with associated toilets and showers, multipurpose function room, kitchen with pantry, umpires room with associated toilets and

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AWARD OF CONSTRUCTION OF TELFER RESERVE PAVILION CONTRACT NO 0891-2016 cont’d showers, community meeting room, 2 store rooms, 3 accessible toilets, male and female toilets and a covered outdoor area. Design of the project was completed in July 2016 and included extensive consultation with the relevant clubs at various stages. A Request For Tender (RFT) was advertised in the local government tender section of The Age newspaper on Saturday 23 July 2016. Tenderers were requested to submit a lump sum tender. The tender closed on Tuesday, 16 August 2016. LEGAL CONSIDERATION Section 186 of the Local Government Act 1989 (Act) requires councils to undertake a competitive process to test the market by giving public notice and invite tenders before entering into a contract when the value of the contract is equal to or greater than:  

$150,000 (including GST) for contracts for the purchases of goods or services; or $200,000 (including GST) for contracts for the carrying of works.

These thresholds have been set in alignment with the thresholds that apply to State Government and are reviewed from time to time. The threshold for the ‘carrying out of works’ was set by Ministerial Direction by order in Council dated 5 August 2008. The awarding of this contract complies with the tendering provisions of Section 186 of the Local Government Act 1989. Additional confidential information is contained in Attachment 1, as circulated in the confidential section of the agenda attachments. This is in accordance with Section 89(2) of the Local Government Act 1989, as the information relates to contractual matters and premature disclosure of the information could be prejudicial to the interests of Council or other persons. BANYULE PROCUREMENT POLICY Councils Procurement Policy is made under Section 186A of the Local Government Act 1989. The purpose of this Policy is to:     

provide policy and guidance to the Council to allow consistency and control over Procurement activities; demonstrate accountability to ratepayers; provide guidance on ethical behaviour in public sector purchasing; demonstrate the application of elements of best practice in purchasing; and increase the probability of obtaining the right outcome when purchasing goods and services.

The Act and the Procurement Policy of Council are the primary reference points for how all procurement should be performed.

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AWARD OF CONSTRUCTION OF TELFER RESERVE PAVILION CONTRACT NO 0891-2016 contâ&#x20AC;&#x2122;d HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. It is considered that the subject matter does not raise any human rights issues. TENDER EVALUATION A Tender Evaluation Panel (TEP) evaluated each tender using a weighted matrix based on financial, technical and commercial criteria. Prior to the opening of the tenders the evaluation panel convened to set the weightings and establish how the tenders would be evaluated using a weighted matrix based on the tender selection criteria. The panel members individually scored the tenders using a pre-set scoring guide and then a consensus meeting was held to agree on the scores. Following this, the scores were inputted into the weighted matrix with Stokes Rousseau Pty Ltd scoring the highest score. Tenders were evaluated by the TEP comprising officers from Capital Projects, Leisure and Culture and the Procurement Units. In undertaking the assessment, all members of the TEP completed and signed the conflict of interest and confidentiality declaration. The Tender Evaluation Panel has recommended that the submission from Stokes Rousseau Pty Ltd be accepted for the Construction of NJ Telfer Reserve Pavilion, Bundoora. FUNDING IMPLICATIONS Council has allocated $1,500,000 in its 2016/17 capital works budget for the Construction of NJ Telfer Reserve Pavilion which is expected to be sufficient to undertake the construction and associated consultant architect fees. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter.

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AWARD OF CONSTRUCTION OF TELFER RESERVE PAVILION CONTRACT NO 0891-2016 cont’d TIMELINES It is envisaged that construction on the project will commence in September 2016 with practical completion expected by the end of June 2017. CONCLUSION As a result of the quotation evaluation, the Tender Evaluation Panel recommends that Council award Contract No 0891-2016 for 'Construction of NJ Telfer Reserve Pavilion’ Bundoora to Stokes Rousseau Pty Ltd for $1,289,606.11 (exclusive of GST).

ATTACHMENTS No.

Title

NJ Telfer Reserve Pavilion - Tender Evaluation Results - CONFIDENTIAL

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4.2

BANYULE SAFE TRAVEL PLAN 2016-2026

Author:

Michelle Herbert - Senior Transport Engineer, City Development

Ward:

All

4.2

Place – Sustainable Amenity and Built Environment

Previous Items Council on 9 May 2016 (Item 4.5 - Draft Banyule Safe Travel Plan 2016 - 2026) EXECUTIVE SUMMARY The Banyule Safe Travel Plan 2016-2026 has been prepared in response to a key action in Council’s Banyule Integrated Transport Plan. The document will help guide safe travel decisions in the municipality, providing an overall framework to address safe travel issues and create a more accessible, safe, sustainable and active community. It sets a long-term vision, high-level themes and objectives, and outlines strategic directions and actions to achieve this. The Banyule Safe Travel Plan has been shaped by community input and external partnership expertise. Information collected through the various consultation periods has been used to develop the plan’s vision and themes, as well as the supporting strategic directions and actions. Overall approximately 900 community members and stakeholders have been engaged during the development of the Banyule Safe Travel Plan. The draft Banyule Safe Travel Plan was placed on public exhibition from 10 May 2016 to 6 June 2016. Community feedback from all levels of consultation was collated, analysed and incorporated into the final Banyule Safe Travel Plan. RECOMMENDATION That Council: 1.

Adopt the Banyule Safe Travel Plan 2016-2026 included as Attachment 1.

Provide a copy of the Banyule Safe Travel Plan 2016-2026 on the Council’s website.

Advise all stakeholders and submitters to the Banyule Safe Travel Plan 20162026 of the adoption of the Plan, thank them for their input and provide a copy of the Plan for their future reference.

CITY PLAN This report is in line with Council’s City Plan key direction to “support sustainable transport”. LEGAL CONSIDERATION Having a strategic framework and plans to address safe travel and road safety, combined with regular funding for implementation, helps to manage any liability that Council may have associated with travelling in the public realm within Banyule.

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BANYULE SAFE TRAVEL PLAN 2016-2026 contâ&#x20AC;&#x2122;d There are no direct legal implications arising from the recommendation contained in this report. HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. It is considered that the draft Banyule Safe Travel Plan has wide ranging positive human rights implications including: Your right to life (section 9) The accessibility of essential services is important in ensuring the community have access to medical care and associated facilities. The Banyule Safe Travel Plan further enhances this right by encouraging safe transport access to these services. The Plan strives to ensure safe travel for the whole community, reducing the occurrence of injuries and fatalities on our roads and transport infrastructure. Right to protection of families and children (section 17) Every child has the right, without discrimination to such protection as is in his or her best interests and is needed by him or her by reason of being a child. This right is enhanced by a wide range of behavioural safety programs proposed by the Banyule Safe Travel Plan. Your right to take part in public life (section 18) Ensuring the community is able to attend public and council meetings contributes to well-informed decision making involving the community. This right is further enhanced by ensuring the key destinations, including Council facilities, are both safe and universally accessible. Right to protection of cultural rights (section 19) The community is becoming more culturally and linguistically diverse. These differences may restrict access to some transport modes, reducing the ability to connect to social, education and employment opportunities. The Banyule Safe Travel Plan ensures cultural and language differences are considered when planning and providing transport services and information.

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4.2

BANYULE SAFE TRAVEL PLAN 2016-2026 cont’d BACKGROUND Banyule recently adopted the Banyule Integrated Transport Plan (BITP) which encourages people to make a change from private vehicular transport to active transport – walking, cycling and using public transport. To help achieve this, Action A56 of the Banyule Integrated Transport Plan states: Review and Update the Banyule Road Safety Plan. The Banyule Safe Travel Plan (BSTP) recognises that unless our transport network becomes safer, the safety of our transport users could become a barrier to sustainable transport. The Banyule Safe Travel Plan extends on the BITP and focuses on safety for walkers, cyclists and public transport users. The scope of the BSTP has been widened to improve safety for all travellers and environments rather than limiting the Plan to road users and the road/footpath space. This allows the new Plan to align better with other Council plans such as the Banyule Integrated Transport Plan, Safer Banyule Plan and the Place: Health and Wellbeing Plan. The BSTP has been developed under a Governance structure consisting of a Project Steering Group, Project Management Group, Key Stakeholder Group and a wider external reference group, similar to the process adopted for the Banyule Integrated Transport Plan. DISCUSSION The BSTP (Attachment 1) is a ten year plan which will provide long-term direction in safe travel decisions in the municipality. It provides an overall framework to address safe travel issues and create a more accessible, safe, sustainable and active community. The Plan also includes two appendices: 1. 2.

Consultation Paper – Feedback Summary – What you told us (Attachment 2) Community road safety programs and opportunities in Victoria (Attachment 3)

Overall approximately 900 community members and stakeholders have been engaged during the development of the BITP. Following consultation undertaken with the community, key stakeholders, wider reference group and Council advisory committees, the following Vision, Themes and Objectives have been developed: Vision, Themes and Objectives The Vision for the BSTP is: Pathways to safer journeys – moving freely via people-friendly streets. The vision describes physical and attitudinal pathways to safer journeys within a safe, people friendly path and street network. The vision is supported by four themes considering different aspects of safe travel. Each theme is guided by objectives and supported by strategic directions and actions that will help achieve the vision.

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BANYULE SAFE TRAVEL PLAN 2016-2026 cont’d Theme One: Safer Walking, Cycling and Travelling by Public Transport 

Improve the safety of walking, cycling and travelling by public transport in Banyule.



Remove barriers to safe, convenient and confident local journeys on foot, by bike, and by bus, tram and train.

Theme Two: Reduce Vehicle Impacts  

Reduce towards zero the negative impacts of vehicular road traffic on the health, safety and well-being of local people and visitors to Banyule, and on the long term health of the planet. Reduce the number, distance and speed of vehicular journeys within Banyule.

Theme Three: Think Safe Travel 

Integrate safe travel thinking into all policy, planning and operational decisions within Banyule City Council.



Seek to embed safe travel thinking into decisions made by Council’s partners.

Theme Four: Shift Community Safety Culture 

Shift community awareness towards a clearer appreciation of the negative effects of private vehicular transport in Banyule.



Obtain active support and participation by individuals, community groups and businesses in efforts to achieve safe travel.

Strategic Directions and Actions The BSTP has 19 strategic directions and 83 actions across the four themes. The strategic directions provide guidance and a framework for decision making relating to a wide range of safe travel issues. This includes directions on promoting safe travel, reducing vehicle speed limits, and removing barriers to safe and confident local travel. The actions within the BSTP include development of a sequential program of safe pedestrian and cyclist access audits, making the most of funding opportunities, implementation and support of behaviour change programs and advocating for change on a local and regional scale. The BSTP includes an implementation plan detailing the actions, the partnerships and relevant external stakeholders, and the expected timing and anticipated resources over the ten year plan. CONSULTATION Consultation on the draft BSTP was carried out over four weeks from 10 May 2016 to 6 June 2016. This included: -

Publication of the draft Plan and feedback summary paper on Council website. Distribution and Display of the draft Plan at Council Customer Service Centres and at Ivanhoe, Rosanna, Watsonia and Greensborough libraries.

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BANYULE SAFE TRAVEL PLAN 2016-2026 cont’d -

Distribution of information to relevant Council Advisory Committees - Banyule Aged Friendly City Committee, Banyule Disability and Inclusion Committee, Banyule Bicycle Advisory Committee, Banyule Community Safety Working Group and the Banyule Multicultural Advisory Committee. Discussions with an external reference group, comprising stakeholders from Government departments and agencies, neighbouring councils, trader association representatives and key community, employment and education groups.

The feedback has been very positive. There was general agreement throughout the consultation period that the draft Plan was heading in the right direction, with some specific comments received about the themes, strategic directions and actions within the document. Overall approximately 900 community members and key stakeholders have been engaged during the development of the BSTP. Appendix 1: the consultation feedback paper ‘What You Told Us’ summarises the feedback received during the development of the BSTP. (Attachment 2). FUNDING IMPLICATIONS The BSTP is very much a partnership between Council and several external partners. Many of the actions are advocacy based while others can be funded with relevant grants from State government agencies. Some actions are solely the responsibility of Council but the majority of these actions are currently being undertaken and funded. The remaining new actions can be funded through the Engineering Services operating budget, integration of the BSTP into Council practices and the Capital Works budget process. Relevant grants pertaining to transport safety and education programs and projects will also be sought from Federal and State government agencies as they become available. CONCLUSION The Banyule Safe Travel Plan 2016-2026 has been prepared following community consultation through publication of the draft Plan on Council website; presentations to a wide range of Council advisory committees; and through an external key stakeholder and wider reference group. Approximately 900 community members and key stakeholders have been engaged during the development of the BSTP. The document delivers on Action A56 of the Banyule Integrated Transport Plan states: Review and Update the Banyule Road Safety Plan. The document will help guide safe travel decisions in the municipality, providing an overall framework to address safe travel issues and create a more accessible, safe, sustainable and active community. The BSTP sets the long-term vision: “Pathways to safer journeys – moving freely via people-friendly streets.” This vision is supported by four themes considering different aspects of safe travel. Each theme is guided by objectives and supported by strategic directions and actions that will help to achieve the vision.

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4.2

Place – Sustainable Amenity and Built Environment

BANYULE SAFE TRAVEL PLAN 2016-2026 cont’d ATTACHMENTS No.

Title

Banyule Safe Travel Plan 2016-2026

Banyule Safe Travel Plan Appendix 1: BSTP Consultation Paper Feedback Summary - What you told us

134

Banyule Safe Travel Plan Appendix 2: Community road safety programs and opportunities in Victoria

154

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4.3

PLANNNING SCHEME AMENDMENT C108 HEIDELBERG CENTRAL AND BELL STREET MALL PARKING OVERLAYS - SCHEDULE 2 & 3

Author:

Andrea Meagher - Strategic Planner, City Development

Ward:

Griffin & Olympia

Previous Items Council on 18 April 2016 (Item 4.1 - Heidelberg and Bell Street Mall Parking Plan) EXECUTIVE SUMMARY In April 2016 Council adopted the Heidelberg Central and Bell Street Mall Parking Plan (“Parking Plan”). The Parking Plan has key objectives to guide the management of parking in the study area. It also informed the preparation of Parking Overlays for both Heidelberg Central and the Bell Street Mall area. This work was done during the development of the Parking Plan and a draft Planning Overlay and maps were presented to Council on the 18 April 2016. Amendment C108 implements the recommendations of the Parking Plan by introducing two new Schedules to the Parking Overlay which give:    

New on-site parking rates based on actual demand. A framework for financial contributions where on-site parking does not meet the statutory requirement (Schedule 2 - Heidelberg Central only) Make provision for bicycle and motorcycle parking. Use of green travel plans to reduce parking demand and encourage sustainable transport modes.

C108 also makes changes to the Banyule Planning Scheme’s Municipal Strategic Statement for objectives and strategies in the Banyule Integrated Transport Plan 2015-2035. C108 was publicly exhibited from 12 July to 19 August 2016. Six submissions were received. Given that the submissions request changes to Amendment C108 that cannot be resolved at this time, Council can now request the Minister for Planning to establish a planning panel. Concept work will need to be undertaken to establish the scope and timing of any future multi-level car-parking facility. Preliminary concept plans will be prepared for the purpose of informing the C108 amendment process.

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4.3

Place – Sustainable Amenity and Built Environment

PLANNNING SCHEME AMENDMENT C108 - HEIDELBERG CENTRAL AND BELL STREET MALL PARKING OVERLAYS - SCHEDULE 2 & 3 cont’d RECOMMENDATION That Council: 1.

Determines that public exhibition of Amendment C108 is now complete, and no further submissions will be considered for this Amendment.

Request the Minister for Planning appointment of an independent planning panel, to consider referred submissions.

Advises submitters to Amendment C108 of Council’s decision.

Acknowledges that the Parking Plan anticipates that: a.

funds to be collected for the construction of a future multi-level carparking to support future floor-space growth in the Centre. b. The priority site for construction of a future multi level car park is the Cartmell Street site. c. The final scope and timing will be informed by future budget planning available funding sources, as well as preparation of permits and plans for a proposal that considers car-parking and other community needs for the site. That preliminary concept plans for the Cartmell St site be prepared for the purpose of informing the C108 amendment process.

OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CITY PLAN This report is in line with Council’s City Plan key direction to “support sustainable transport”, with a focus area to “improve parking management in activity areas” and a key initiative to “complete the Heidelberg Parking Plan.” Council’s City Plan also includes a key direction to “maintain and improve Banyule as a great place to live”, with a focus area to “promote the preferred character of neighbourhoods and preferred places for development” and a key initiative to “prepare a planning scheme amendment for the Heidelberg Car Parking Plan.” BACKGROUND The Banyule Integrated Transport Plan 2015-2035 (BITP) provides long term direction for transport and associated land use decisions for the municipality. One of the strategic directions under the BITPs ‘Streets and Public Spaces’ theme is parking will be approached as a limited, shared resource.

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PLANNNING SCHEME AMENDMENT C108 - HEIDELBERG CENTRAL AND BELL STREET MALL PARKING OVERLAYS - SCHEDULE 2 & 3 cont’d The BITP anticipates that this limited resource will be better understood and planned for by developing and implementing Parking Plans for activity centres, with a priority for Heidelberg. The adopted Heidelberg Central and Bell Street Mall Parking Plan, April 2016 gives strategies to manage current and future car parking demand across Heidelberg Central and the Bell Street Mall. Planning Scheme Amendment C108 has been prepared to implement some of the priority recommendations of the Parking Plan in order to improve statutory guidance for parking in the area. LEGAL CONSIDERATION Amendment C108 has been prepared and exhibited on behalf of Council. Submissions have been received and the Planning and Environment Act 1987 requires appointment of an independent Planning Panel before Council can consider the proposal. HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with the Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. It is considered that the subject matter does not raise any human rights issues. Locality Plan The Locality Plan shows the land affected by Amendment C108:

1. 2.

Heidelberg Central Area – Proposed Parking Overlay – Schedule 2 Bell Street Mall Area – Proposed Parking Overlay – Schedule 3

Figure 1: Map of Land affected by Amendment C108

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4.3

Place – Sustainable Amenity and Built Environment

PLANNNING SCHEME AMENDMENT C108 - HEIDELBERG CENTRAL AND BELL STREET MALL PARKING OVERLAYS - SCHEDULE 2 & 3 cont’d

On 24 May 2016 the Minister for Planning gave Authorisation to prepare Planning Scheme Amendment C108 (Attachment 1). Public Exhibition then ran from 12 July to 19 August 2016. Notice of this exhibition was sent to landowners and occupiers in the mapped area and abutting properties. AMENDMENT C108 The Amendment proposes changes the Banyule Planning Scheme to:     

Amend Clause 21.07 (Transport and Infrastructure) to implement the key strategies and objectives of the Banyule Integrated Transport Plan 2015-2035. Amend Clause 21.09 to include reference to the Banyule Integrated Transport Plan 2015-2035 and the Heidelberg Central and Bell Street Mall Parking Plan, April 2016. Amend the Schedule to Clause 61.03 to include new planning scheme overlay maps (14PO, 15PO and 16PO) in the Banyule Planning Scheme). Insert a new Schedule 2 & Schedule 3 to Clause 45.09 Parking Overlay; and Insert new Planning Scheme Maps 14PO, 15PO & 16PO.

The proposed Schedule 2 (Heidelberg Precinct Core Area) to the Parking Overlay introduces lower minimum parking rates, in accordance with Column B in Clause 52.06. It also introduces a financial contribution scheme, in lieu of on-site parking for instances where the minimum rate is not feasible. This financial contribution approach uses funds collected from future planning permit decisions for on-site parking to pool funds for the future constructions of a multi-level car parking facility, in a location that is associated with Council’s adopted Heidelberg Structure Plan and the Parking Plan. No contributions will be collected for residential and accommodation type uses. The proposed Schedule 3 (Bell Street Mall & Heidelberg West Precinct Core Area) to the Parking Overlay introduces lower minimum parking rates in accordance with Column B in Clause 52.06. A financial contribution is not required in this location as Council’s priority for mulit-level car parking at Cartmell Street does not service the Bell Street Mall. Schedule 2 & 3 both introduce motor-cycle parking rates requiring 1 motor-cycle space per every 20 car spaces for all developments requiring more than 20 car spaces. Furthermore, a reduced car parking rate can occur where there is an approved Green Travel Plan. Changes to the Clause 21.07 have also been made to reflect the key transport issues, objectives and strategies identified in the BITP. A copy of Notice of Amendment and related documents is in Attachment 2. CONSULTATION Draft Parking Plan In addition to the consultation done during the development of the Parking Plan, public exhibition for C108 included:

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PLANNNING SCHEME AMENDMENT C108 - HEIDELBERG CENTRAL AND BELL STREET MALL PARKING OVERLAYS - SCHEDULE 2 & 3 cont’d      

Approximately 2800 Letters to all landowners and occupiers in the area affected by Parking Overlay – Schedule 2 & 3 as well as neighbouring streets. Letters to prescribed Ministers, as per the Planning and Environment Act. Public Notice in local Leader Newspapers and the Government Gazette. Information on Council website at: http://www.banyule.vic.gov.au/Services/Planning/Banyule-Planning-Schemeand-Amendments/Exhibited-AmendmentsCurrent-Amendments Meetings with interested parties. A ‘Drop-In’ information session held at Rosanna on Wednesday 27 July 2016.

Collectively, the consultation done for the draft Parking Plan and the above actions for public exhibition of C108, reflects Council’s commitment to ensure effective community awareness and participation that exceeds statutory obligations. A total of six written submissions were received, all seeking changes or raised issues with the proposal. Review of submissions indicates that some of the issues raised in submissions do not directly relate to the proposed amendment whilst others need to be resolved before Council can consider the C108 proposal. DISCUSSION The received submissions are summarised in Attachment 3. An outline of the main issues raised in the submissions is provided below along with a brief response. 1.

Do Not Support the Reduced Car Parking Rate

The proposed parking rates align with the empirical rate that has been provided for the centre. The parking study identified there is parking available within the core of the activity centre, particularly in the off-street areas, and Council has committed to providing additional off-street parking in key locations as the activity centre grows. 2.

Do Not Support Paid Parking

This matter relates to the Parking Plan recommendations and not the Amendment C108. There are no plans at this time to introduce paid parking within the retail area of the Heidelberg Activity Centre or the Bell Street Mall area. Council would undertake further consultation prior to any decision to introducing any further paid parking. The financial contribution proposed as part of Amendment C108 will only apply to developers that seek to provide less car parking than that which is required under the planning scheme provisions. As this contribution will be directed towards the construction of additional parking facilities within the activity centre, this ensures there is sufficient parking available to support the ongoing economic viability of the centre. 3.

Request to Remove VicTrack land from Parking Overlay

The proposed amendment will not affect VicTrack land unless development is proposed. As part of this land has been marked as a potential future development opportunity within the Heidelberg Structure Plan, it is considered that this land may

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Place – Sustainable Amenity and Built Environment

4.3

Place – Sustainable Amenity and Built Environment

PLANNNING SCHEME AMENDMENT C108 - HEIDELBERG CENTRAL AND BELL STREET MALL PARKING OVERLAYS - SCHEDULE 2 & 3 cont’d be developed in the future. If the subject land is to be removed from the overlay, the developer/land owner would not benefit from the reduced parking rates. 4.

Appropriateness of the ABS statistics to determine motor vehicle ownership

The use of Australian Bureau of Statistics (ABS) data is industry standard, and allows for comparison of areas with similar characteristics. Council recognises that the ABS data is averaged across the statistical area, and as such it used the more conservative rate for the Heidelberg Statistical area rather than the study area only. 5.

Do not agree with the Parking Overlay boundary in Heidelberg

The zone boundaries align with the direction of the Banyule Activity Centre Car Parking Policy and Strategy, which specifies Zone A as the Core Area where the bulk of the development will take place, and Zone B as a 5-minute walking period beyond the Core Area core (approximately 400 metres). 6.

Concerned about the amenity impacts of developments not having car parking

A number of submitters were concerned that the reduced rates will result in an increase demand for on-street car parking and increase in the traffic in some residential streets (i.e. Darebin Street). The Parking Plan identified that there is on-street parking in the Heidelberg Central area that is fully or nearly fully utilised during the peak weekday period and is therefore unlikely to be able to accommodate any future demand. In order to adequately provide for future car parking demand, particularly related to future residential development, and to prevent additional stress on the current onstreet car parking supply, the circumstances in which exemptions cannot be granted has been proposed as follows:  

The availability of on-street parking spaces or off-street parking; or Sharing of car parking spaces in mixed use developments.

In other words, approval for the reduction in the number of car parking spaces for residential development cannot be granted based on availability of nearby on-street car parking. In terms of non-accommodation parking demand, the Parking Plan identified that the future parking demand will not be able to be accommodated within the current supply. As such, the proposed financial contribution scheme allows Council to collect funds from developers when they cannot meet their parking obligations on site to fund the construction of a consolidated public car park. This public off-street car park will increase the supply of available off-street car parking for visitors within Heidelberg Central. A more detailed response to each of the issues raised can also be found in Attachment 1 including a recommended action for each issue raised.

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4.3

PLANNNING SCHEME AMENDMENT C108 - HEIDELBERG CENTRAL AND BELL STREET MALL PARKING OVERLAYS - SCHEDULE 2 & 3 cont’d RECENT SIMILAR AMENDMENTS The recently released Panel Report for Planning Scheme Amendment C132 – Introduction of a Parking Overlay into the Moonee Valley Planning Scheme highlighted the importance of specifying where and when any proposed off-street car parking facility will be constructed. The Panel concluded that whilst ‘potential locations’ were identified, ‘….the lack of specificity made it difficult to satisfy the financial contributions test of need, equity or accountability.’ Unlike C132, Banyule’s Scheme amendment makes a clear link between the nonaccommodation car parking shortfall and the need for an off-street car parking facility. The Heidelberg Structure Plan identified a number of future stand-alone car parking locations which have been referred to in the Parking Plan. More specifically, its implementation plan identifies the Cartmell Street Car Park as having the most potential, as it is the largest at grade car park owned by Council. The implementation plan recommends that the carpark be constructed in 5-10 years and be included in the Capital Works Program accordingly. It is recommended that more detailed work is undertaken to establish the scope and timing of any future multi-level car-parking facility. In the short term, Council should acknowledge the need for future multi-level car-parking to support future floor-space growth in the Centre. The priority site that Council will consider for future budget planning will be the Cartmell Street site. Preliminary concept plans will be prepared for the purpose of informing the C108 amendment process. CONCLUSION The Parking Plan has been completed and was adopted by Council on the 26 April 2016. Banyule Planning Scheme Amendment C108 was identified as a high priority in Parking Plan. Banyule Planning Scheme Amendment C108 translates the recommendations of the Parking Plan into the planning scheme provisions. These changes were publicly exhibited from 12 July to 19 August 2016. Six submissions raising issues were received. All submissions will be referred to a Panel. Further concept work will be undertaken to establish the scope and timing of any future multi-level car-parking facility. Preliminary concept plans will be prepared for the purpose of informing the C108 amendment process.

ATTACHMENTS No.

Title

Banyule C108 Signed letter from Minister to Council - Authorisation to Exhibit Amendment C108 Exhibition Documents

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4.4

URBAN PLANNING AND BUILDING DEPARTMENT ACTIVITY REPORT - JANUARY 2016 - JULY 2016

Author:

Paul Wood - Development Planning Co-ordinator , City Development

EXECUTIVE SUMMARY This report details the activities of the Urban Planning and Building Department (consisting of Development Planning, Strategic Planning and Banyule Building Permits and Inspections (BPi)) for the period January to June 2016. For Development Planning, detail is provided in relation to applications received and determined, the backlog of undetermined applications, processing timeframes, planning investigations including infringements and planning appeals. Key highlights for this period include:  Maintaining a consistent level of determination against applications received in an environment of increased applications and requests.  80% of VicSmart applications were determined in less than 10 business days which is an improvement from 50% in the 2014/2015 financial year.  The number of tree removal and pruning applications continues to be the highest application type with approximate 600 applications in the last financial year and a jump in the last six months.  Planning investigations held steady over the last six months with an average of 105 live investigations. On average 21 new investigations were both lodged and finalised each month.  39 appeals were lodged at the Tribunal in the last six months which is a continual decrease in appeals against Council decisions.  Progressed development of online lodgement tools to facilitate a paperless planning process. For BPi there has been continual focus of building the business while also maintaining statutory functions. This has seen a continued financial return for Council. Profit for this period has been above expectation. Key highlights for the first half of the 2015/2016 financial year include:  A 12% increase in permits processed based on annualised performance of July – December 2015 compared with the previous financial year.  Continued growth in operating profit.  Resolution of 11% in outstanding building investigations over the 6 month period.  Progressed development of electronic lodgement of applications and record storage plan. For Strategic Planning there has been conclusion of the Ivanhoe Structure Plan and delivery of the Picture Watsonia Vision. The team has also made substantial progress in relation to Urban Design Guidelines for a number of precincts within the Greensborough Activity Centre and anticipate this moving towards the exhibition of a Planning Scheme Amendment. A key achievement was the implementation of the Special Building Overlay and its progression through a Planning Panel convened in July 2015.

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4.4

URBAN PLANNING AND BUILDING DEPARTMENT ACTIVITY REPORT JANUARY 2016 - JULY 2016 cont’d RECOMMENDATION That Council note the Urban Planning and Building Activities Report for the period January 2016 to June 2016.

CITY PLAN This report is in line with Council’s City Plan key direction to “maintain and improve Banyule as a great place to live” and “maintain and improve Banyule as a great place to live”. BACKGROUND Regular six (6) monthly reports are provided on the activities of the Urban Planning and Building Department which comprises Development Planning, Strategic Planning and Banyule Building Permits and Inspections (BPi). The following report and attachment provides general information about changes in population and housing development in Banyule as well as specific updates on activity in the Urban Planning and Building Department for the period January to June 2016. DEVELOPMENT PLANNING High numbers of applications and related requests continued to be submitted during the first half of 2016, with the total number of these requests increasing by approximately 5% on 2014/2015 financial year. In real terms this was an increase in of 119 applications in the last financial year. Processing Timeframes Planning Permit Activity Report (PPAR) is a State Government reporting framework for all Council’s and reports on key processing criteria associated with the delivery of Statutory Planning functions within Council. A key reporting mechanism is statutory timeframes including those for VicSmart applications. The report shows that Council has determined 57 per cent of all reportable applications (planning permit applications and Section 72 amendment applications) within the statutory timeframe of 60 days. In addition to this, Development Planning has processed 80 per cent of VicSmart applications within the statutory timeframe of 10 days. This represents a 3 per cent increase over the last reporting period and an impressive increase from 50 per cent in the 2014/2015 financial year. The high proportion of VicSmart applications within statutory timeframes is attributed to the proportion of tree applications that are within the VicSmart category, as well as improved processes in place to fast track minor applications. Planning Investigations An average of 24 breaches per month of Planning Permits and the Planning Scheme were brought to the attention of the Development Planning Unit in the 2015/2016 financial year which is consistent with the previous financial year.

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URBAN PLANNING AND BUILDING DEPARTMENT ACTIVITY REPORT JANUARY 2016 - JULY 2016 cont’d 293 planning investigations were initiated in the 2015/2016 financial year, generally consistent with those initiated in the previous financial years. Planning Appeals Appeals lodged: There have been fewer appeals lodged in the last six months than any but one previous half yearly period recorded (this being the first half of 2014). The total number of appeals received for each six month interval since 2009 is detailed in Figure 10 of the attachment. Decisions Received: Council has traditionally lost the majority of appeals against refusal of applications, and this has continued to be the case in the last six months, with the percentage very similar to the last financial year. A total of 37 Tribunal decisions were received in the first half of 2016, with Council having limited success with respect to appeals by permit applicants overall. BANYULE BPI (BUILDING SERVICES) Banyule Building Permits and Inspections (BPi) has continued to provide building permit services commercially, both locally and state-wide, an enterprise that supports Council’s delivery of the statutory functions including the Municipal Building Surveyor and enforcement requirements. BPi has seen increased enforcement requirements in the past six months, and has maintained this function along with its other statutory functions and private business development. The key highlights/overview from this reporting period include: 

Continued growth in operating profit by 12 per cent.



Closure of a high proportion of outstanding building investigations.



Commenced electronic building permit assessments and issuing of permits.



Implemented an electronic storage plan for Building Permit lodgements done by external private building surveyor.



Continued the development of an online submissions portal for statutory applications.



A total of 730 building permits were issued by Banyule BPi between January and June 2016. Of the 730 permits, 201 were for properties within the Banyule municipality.



5191 inspections were conducted throughout January to June. This is 820 more than the 4371 inspections conducted in the same months in the 2014/2015 financial year.



136 dispensation applications submitted for assessment.



158 complaints received between January and June and 193 complaint investigations closed

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URBAN PLANNING AND BUILDING DEPARTMENT ACTIVITY REPORT JANUARY 2016 - JULY 2016 cont’d Business Improvements The business unit has maintained a focus on customer service, delivering a consistent building permit service. Business development designed to enhance the customer service experience across the unit include:  Continuing professional development with certificates issued by the Victorian Building Authority to all registered building inspectors and building surveyors.  Registration with the Australian Institute of Building Surveyors for professional services listing.  Ongoing refinement of reporting on statutory enforcement actions and building permit assessment data to ensure best practice.

STRATEGIC PLANNING In the past six months Strategic Planning has progressed the following activities:  

  

Gaining ministerial authorisation to prepare Planning Scheme Amendment C111 to introduce a municipal wide Public Open Space Contribution of 5% into the Banyule Planning Scheme (BPS) in the future. Completing public exhibition of Amendment C110 for the ‘Greensborough Activity Centre - Urban and Landscape Design Guidelines for Precincts 2, 5 and 6’ and referring unresolved submissions to an Independent Planning Panel. Starting public exhibition of Amendment C108 to introduce a Parking Overlay into the BPS for the Heidelberg Activity Centre and the Bell Street Mall Neighbourhood Centre. Progressing work for a future Developer Contribution Plan (DCP), by preparing a framework and continuing investigations to consider line-items for Council’s 16/17 capital budget and four year budget planning - for the future DCP. Continuing work with the Victorian Government for: o Future introduction of a land use and transport framework for the LaTrobe National Employment Cluster (NEC) in Banyule and Darebin. o Reviewing planning scheme provisions for land along the Yarra River Corridor in various municipalities. o Making a submission to a Ministerial Advisory Committee, that is reviewing planning scheme provisions for previously introduced residential zones.

Strategic Planning has also carried out Council’s role as the Planning Authority by giving input and guidance for several proponent-led proposals to change the BPS for:  C107 for a Tree Tops Adventure Park near the Yarra River in Ivanhoe East.  C106 for a rezoning and subdivision of land at the Heidelberg Golf Club in Lower Plenty.  C98 for a rezoning and subdivision of land at Bonds Road in Lower Plenty  C113 for a revision to the Heritage Overlay in the BPS at the Austin Hospital in Heidelberg. Project/Amendment Consultation Strategic Planning had two planning scheme amendments on public exhibition during the last six months. These were: 

C110 for the review of Precincts 2, 5 and 6 of the Greensborough Activity Centre

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4.4

Place – Sustainable Amenity and Built Environment

URBAN PLANNING AND BUILDING DEPARTMENT ACTIVITY REPORT JANUARY 2016 - JULY 2016 cont’d 

C108 to introduce a Parking Overlay in Heidelberg and the Bell Street Mall.

Consultation was also done with previous submitters to Amendment C100 for the new residential zones, to enable their input to a Ministerial Advisory Committee’s review of these zones. For the two exhibited amendments and new residential zones, Strategic Planning consulted with about 4,200 people in the last six months. To deliver efficiencies and savings, Strategic Planning recently developed an online submission form to collect incoming written submissions for Amendment C108. LEGAL CONSIDERATION There are no direct legal implications arising from the recommendation contained in this report. HUMAN RIGHTS CHARTER In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CONCLUSION The report identifies the key outputs of the functions within the Urban Planning and Building Department. The report and attachment provides general information about changes in population and housing development in Banyule as well as specific updates on activity in the Urban Planning and Building Department for the period January to June 2016.

ATTACHMENTS No.

Title

Urban Planning & Building Department Activity Report - Jan - June 2016

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Page

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189

5.1

VICTORIAN LOCAL GOVERNANCE ASSOCIATION (VLGA) MEMBERSHIP

Author:

Vivien Ferlaino - Governance Co-ordinator, Corporate Services

5.1

Participation – Community Involvement in Community Life

EXECUTIVE SUMMARY The Victorian Local Governance Association (VLGA) is unique in Australia, being a peak body that has local government, community organisations and individuals making up its membership. Council has previously been a member of the VLGA. The VLGA advocates for social change and empowers local governments by strengthening their capacity to engage with their communities. It is governed by an elected Board of Councillors and individual members and is broad-based both geographically and politically. Members are from rural and regional, interface and metropolitan areas and from a wide range of (or no) political affiliations. Joining the VLGA would provide many benefits including Advocacy on a whole of sector level. The purpose of this report is for Council to consider re-joining the VLGA. RECOMMENDATION That Council become a member of the Victorian Local Governance Association (VLGA) and the budget be allocated for $31,780 (excluding GST).

CITY PLAN This report is in line with Council’s City Plan key direction to “advocate on behalf of our community”. BACKGROUND The Victorian Local Governance Association was established in August 1994 as a community and local government response to the removal of local democracy and the silencing of community voices in the days of amalgamations. The formation of the VLGA was to restore democracy at a local level. The VLGA was incorporated as an association in 1995 and has been advocating for democracy and democratic governance since it was formed. It has transformed from primarily being an advocacy and advice body to one that promotes democratic governance through its numerous programs, projects, training and presence in the sector. The VLGA supports local government members in three key ways: 

Providing expert analysis and commentary about local government and governance issues through reports, submissions, a weekly eNews and regular media commentary. The Governance by Design seminar series brings

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5.1

Participation – Community Involvement in Community Life

VICTORIAN LOCAL GOVERNANCE ASSOCIATION (VLGA) MEMBERSHIP cont’d leading experts together to directly answer questions and discuss a variety of governance issues. 

Working directly with their members on putting governance into practice, by providing practical advice and development and training. Facilitating networking and working with peers through the Essential Mayors’ Weekend and ongoing activities throughout the year. Upcoming work includes workshops about contemporary approaches to community and participatory budgeting.



Advocacy and influence to State government, politicians and policy-makers to ensure Council has the support to govern within their communities. Recent work includes advocacy about rate capping, Rainbow, Gambling, Infrastructure and Growth, Regional & Rural, Cost Shifting and the Local Government Act review.

The VLGA's membership includes local governments, organisations and individual community members. Membership brings many benefits such as regular updates on pertinent issues, participation in the organisation's decision-making and discounts to VLGA events and training. Banyule has previously been a member up until the 2014/15 financial year. The VLGA recently met with Council and outlined the support it provides the local government sector and provided an overview of the past 12 months and the future focus including:  Focus on policy and advocacy  Support for Council and Councillors through training  Leading the Agenda – raising the big topics and asking the hard questions  Governance by design panels – smart thinking on sector issues Council is currently a member of the Municipal Association of Victoria (MAV) and along with the VLGA the two bodies are the two peak bodies for Victorian local governments. Other councils have reported that both associations have provided valuable support to Council and its officers over the past 12 months being involved in facilitation of the Good Governance Plan, and lobbying on a broad range of issues that impact on Local Government. Re-signing with the VLGA will ensure that along with the MAV that Council has a strong advocacy base going forward. LEGAL CONSIDERATION There are no direct legal implications arising from the recommendation contained in this report. HUMAN RIGHTS CHARTER It is considered that the subject matter does not raise any human rights issues.

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Participation – Community Involvement in Community Life

5.1

VICTORIAN LOCAL GOVERNANCE ASSOCIATION (VLGA) MEMBERSHIP cont’d FUNDING IMPLICATIONS The budget for the VLGA membership is $31,780 excluding GST. The budget to be allocated from existing resources. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CONCLUSION The VLGA is one of two local government peak bodies for Victorian councils and provides advocacy, lobbying, training and support to the sector. Advocacy is a key area for all councils and membership to peak bodies provides an additional avenue for Council to utilise. Council will need to determine whether or not it becomes a member of the VLGA.

ATTACHMENTS Nil

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6.1

Performance - Use Our Resources Wisely

6.1

AMENDED COUNCIL MEETING SCHEDULE FOR THE REMAINDER OF 2016

Author:

Emily Outlaw - Council Governance Liaison Officer, Corporate Services

EXECUTIVE SUMMARY Council annually sets Council meeting dates for the following year. In August 2015 Council resolved meeting dates for the 2016 year including the meetings for after the General Election. A change in the meeting schedule is required due to the recent making of the new Local Government (Electoral) Regulations 2016 which were made on 26 July 2016 and came into effect on 7 August 2016. The new Regulations prescribe a range of processes and activities in relation to the conduct of Council elections. In particular the receipt date for Postal Votes to be received was extended to 12 noon on Friday 28 October 2016. Whilst Banyule is conducting attendance voting, residents are still entitled to apply for postal voting. This affects the date for determining provisional results as it means that certain activities cannot be completed by the VEC before Friday 28 October 2016. The VEC has advised that by Friday November 4 all Elections will be declared. The new extended declaration date requires Banyule to cancel the current date for the Mayoral Election (27 October) and rearrange the proceeding Council meetings and arrange a new Mayoral Election date. A revised meeting schedule for the remainder is presented:  cancel meetings originally scheduled for the 27 October, 21 November and 5 December  reschedule the Mayoral Meeting and include the formal Swearing into Office of Councillors for the 7 November 2016  Set new meetings for 14 November and 28 November The Local Government Act 1989 (Act) provides for the setting of meeting dates and Council is required to give public notice of the proposed change. RECOMMENDATION That the Council Meeting schedule for the new Council term until the end of the year be amended and meetings scheduled as follows. 

7 November 2016 for the Swearing in ceremony & Mayoral Election  14 November 2016  28 November 2016  19 December 2016.

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6.1

Performance - Use Our Resources Wisely

AMENDED COUNCIL MEETING SCHEDULE FOR THE REMAINDER OF 2016 cont’d CITY PLAN This report is in line with Council’s City Plan key direction to “engage meaningfully with our community”. BACKGROUND On 17 August 2015 Council resolved (CO2015/268) to set the current Council meeting schedule. Amendments to the Local Government (Electoral) Regulations made on 26 July 2016 affect the timelines of the upcoming Council Elections which as a result affects Banyule’s schedule of Council meetings. Election Day is the 22 October 2016, all Council Election results will now be declared by Friday 4 November 2016. The current Council meeting schedule does not allow time for Councillors to be sworn in and a new Mayor to be elected before going into the first Council meeting of the new Council. The Mayoral Election must be held after the 4th Saturday in October, but not later than 30 November each year. The current and proposed schedule for the commencement of the new Council term until the end of the year are outlined as below: Current 27 October 2016(Thursday) - Mayoral Election 7 November 2016 21 November 2016 5 December 2016 19 December 2016

Proposed

7 November 2016– Mayoral Election 14 November 2016 28 November 2016 19 December 2016

HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. It is considered that the subject matter does not raise any human rights issues.

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AMENDED COUNCIL MEETING SCHEDULE FOR THE REMAINDER OF 2016 contâ&#x20AC;&#x2122;d Council officers involved in the preparation of this report have no conflict of interest in this matter. CONCLUSION Due to the extended timeframe for declaration of results of Council Elections, Banyule City Council is required to change its current Council meeting schedule. ATTACHMENTS Nil

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6.1

Performance - Use Our Resources Wisely

6.2

REVIEW OF THE MEETING PROCEDURES CODE (2015)

Author:

Vivien Ferlaino - Governance Co-ordinator, Corporate Services

File:

D16/129115

6.2

Performance - Use Our Resources Wisely

EXECUTIVE SUMMARY Council’s Meeting Procedure Code (Code) governs the conduct of Council meetings including the rules of behaviour for those participating in or present at Council Meetings. The Code is incorporated in Banyule’s Governance Local Law No.2. The Governance Local Law and Meeting Procedures Code were made in April 2015. Since the making of the Local Law and Code there have been substantial changes made to the Local Government Act 1989 (Act) that requires changes to be made to the Code. In accordance with best practice other changes are also recommended to enhance the Code. This report outlines the review of the Code and the proposed amendments and recommends adoption of the revised Code.

RECOMMENDATION That: 1. 2.

Council adopts the reviewed Banyule Meeting Procedures Code and; A notice be published in the Government Gazette advising of the amendments to Council’s Meeting Procedures Code.

CITY PLAN Council is committed to good governance and will employ the best possible processes to operate transparently, efficiently and make informed decisions. This report is in line with Council’s City Plan key direction to “enable good governance and accountability with minimal risk”. BACKGROUND In 2015 Council reviewed its Governance Local Law and Meeting Procedures Code (Code) as they were due to expire. The Code is incorporated into the Governance Local Law and changes are required to the Code only. Unlike other Council local laws which are discretionary, a Council must adopt a local law governing the conduct of Council meetings. Councils are also required to have a common seal which must be used in accordance with the local laws of a Council.

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REVIEW OF THE MEETING PROCEDURES CODE (2015) cont’d The objectives of the proposed Governance Local Law and Meeting Procedures Code, are to: 

    

Provide for the election of the Mayor; Regulate the use of the common seal; Prohibit unauthorised use of the common seal or any device resembling the common seal; Provide for the procedures governing the conduct of Council meetings, Set the rules of behaviour for those participating in or present at Council Meetings Provide for the role of the Mayor

The proposed Meeting Procedures Code (Attachment 2) is attached. LEGAL CONSIDERATION Section 112(2) of the Local Government Act 1989 provides that if Council amends any matter in a document or code incorporated in a Local Law, Council must first publish a notice in the Government Gazette advising of the amendment. The amendment does not take effect until the notice has been published. HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. The Governance Local Law No. 2 (2015) and incorporated Meeting Procedure Code were originally assessed against the Human Rights Charter. The assessment indicated that five rights were impacted or affected.     

Right to recognition and equality before the law Right to privacy and reputation Right to freedom of expression Right to take part in public life Right to a fair hearing

The proposed changes to the Code do not further impact the rights. MEETING PROCEDURE CODE CHANGES Since making of new Code in 2015, there have been a number of amendments to the Act and the revision of the Code reflects a number of these amendments, as well as clarifying clauses. The changes or modifications to the Code include: New Legislative requirements Changes to the Local Government Act 1989 made by the recent Improved Governance Amending Act included changes to section 94A (da) of the Act Functions of the Chief Executive Officer (CEO) which requires the CEO to ensure that the Council receives timely and reliable advice about its legal obligations under this Act and any other Act.

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6.2

Performance - Use Our Resources Wisely

6.2

Performance - Use Our Resources Wisely

REVIEW OF THE MEETING PROCEDURES CODE (2015) cont’d Apart from the functions already assigned to the CEO, the legislative amendments include a responsibility for the CEO to ensure Council receives timely and reliable advice about its legal obligations under the Local Government Act and any other legislation. This means there is an obligation on CEOs (or their delegates) to inform Councillors about the legal implications of decisions or actions Council is considering. Changes were made to the Council report template to ensure the legal considerations were provided. Changes have been made to the ‘motions’, ‘amendments’ and ‘notice of motions’ clauses to include written motions in advance and to seek relevant advice on the proposed motions of the Chief Executive Officer. The Notice of Motion clause has also been amended further to include:  prior notification to all Councillors  clarified criteria and  opportunity for Councillors to reword a Notice of Motion that has not met the criteria. Urgent Business It is proposed to move Urgent Business as the first items of business to be considered (before petitions). The beginning of the meeting is when the gallery is at its fullest and ensures there is greater transparency around current practice of bringing forward urgent business items for consideration. Photos/Recordings The current clause in the Code allows for recording of meetings by Council which will be introduced in the new term of Council and made available on Council’s website. The current clause has been amended, however, to make it clearer about the permission required of those wishing to record the meetings and allow Council staff to record or take photographs. Reports A clause has been inserted to provide for supplementary reports as an item of business that has arisen since the preparation of the Agenda, this is consistent with best practice. Presently the timing of some planning matters and VCAT orders require an urgent business item, this new provision will assist these matters and also provide for greater transparency by making the item available to the public. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter.

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6.2

REVIEW OF THE MEETING PROCEDURES CODE (2015) contâ&#x20AC;&#x2122;d CONCLUSION A review of the Meeting Procedures Code has been undertaken to incorporate legislative changes made to the Local Government Act 1989 and best practice. For the changes to the Code to be effective a notice is required in the Government Gazette. ATTACHMENTS No.

Title

Draft review - Meeting Procedures Code (2015)

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6.3

COUNCILLOR EXPENSE & RESOURCE POLICY

Author:

Vivien Ferlaino - Governance Co-ordinator, Corporate Services

6.3

Performance - Use Our Resources Wisely

EXECUTIVE SUMMARY The Councillor Resource Expense and Entitlement Policy has been reviewed and amended to include a number of updated provisions. The Policy has been reviewed to ensure that leading up to the Council election on 22 October 2016, the resourcing needs and requirements for a newly elected Council are covered, and that the policy includes adequate provisions for the return of equipment and resources upon the completion of a Councillor’s term. In accordance with section 75B of the Local Government Act 1989 (Act), a council must adopt a policy in relation to the reimbursement of expenses for Councillors. The Policy also outlines the support, resources and facilities available for Councillors to allow them to perform their roles and undertake their official duties. It ensures that reimbursement of expenses and access to resources and support are provided in an equitable manner to cater for the full participation of all Councillors in Council business and with their communities, while also recognising individual needs and circumstances. The current Banyule Councillor Expense, Resource and Entitlement Policy has been reviewed and is presented for adoption by Council, the changes include:  Provision of minimum level of resources for Councillors – recognition of role of Councillors  New paragraph in relation to Candidature of Councillors at State or Federal Elections based on guidelines issued by Local Government Victoria during the last State election  New shortened title RECOMMENDATION That Council adopt the amended Councillor Expense and Resource Policy. (Attached). CITY PLAN This report is in line with Council’s City Plan key direction to “enable good governance and accountability with minimal risk”. BACKGROUND Banyule Council has a policy titled “Councillor Resource, Expense and Entitlement Policy” (Policy) which was last reviewed and adopted by Council in 2013. The Policy provides an overview of how a Council can provide assistance to its Councillors in carrying out their functions. It does not prescribe for every possible situation that may arise. The Policy acknowledges:

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COUNCILLOR EXPENSE & RESOURCE POLICY cont’d  Diversity in participation and access to local representation contributes to wellinformed decision making involving the community.  Councillors need to be accessible to a wide range of constituents and to stay informed about issues in their communities is an important part of the role. Use of the Internet is now essential to facilitate access. (Council’s IT Policy for Councillors is referenced in the Councillor Expense & Resource Policy and provides guidance on the use of these resources).  The Victorian State Government guides and minimum toolkit on Mayor and Councillor entitlements. Mayor and Councillor Entitlements The Victorian State Government previously issued two guides in recognition and support of the roles Councillors perform: 1. Information Guide on Mayor and Councillor Entitlements – Reimbursement of Expenses and Provision of Resources and Facilities Support for Victorian Mayors and Councillors, November 2008 2. Local Government Mayoral and Councillor Allowances and Resources April 2008 (Recognition and Support); the following minimum toolkit for Councillors is detailed below: Resources/facilities mandatory  Administrative support for the Mayor  Office for Mayor  Vehicle for Mayor  Computer – desktop or laptop  Mobile phone and landline  Stationery  Access to fax/copier  Website development as part of Council website

Reimbursement  Travel - including reimbursement of public transport costs  Phone –re-imbursement of relevant call costs  Internet  Child care/family care

These documents outline the minimum resources to be made available to Councillors and recognise the contributions made by those elected to voluntary, part time roles in the community. These documents acknowledge the value and significance of the role of local government Councillors – both through their skills and ability to represent and engage with their constituents and their leadership in developing solutions to the pressing social and cultural, environmental and economic challenges facing communities everywhere. LEGAL CONSIDERATION Section 75B of the Local Government Act 1989 (the Act) requires that a council must adopt and maintain a policy in relation to the reimbursement of out-of-pocket expenses for Councillors and members of Council committees. Section 75C of the Act requires councils to provide for resources and facilities for Councillors as prescribed. The reimbursement of expenses for Councillors must be consistent with the prescribed type of Councillor out-of-pocket expenses that must be reimbursed if the expenses are reasonable and bona fide.

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Performance - Use Our Resources Wisely

6.3

COUNCILLOR EXPENSE & RESOURCE POLICY cont’d Under the Act and Local Government (General) Regulations 2015, the following documents and registers relating to Councillors’ duties are required for public inspection:  Councillor Expense and Resource Policy (also available on Councils website)  Details of current allowances fixed for the Mayor and Councillors  Details of overseas or interstate travel, with the exception of interstate travel to a neighbouring municipality, undertaken in an official capacity by Councillors or any member of Council staff in the previous twelve months. HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. Diversity in participation and access to local representation contributes to wellinformed decision making involving the community. It is important that the Councillor role attracts and retains a wide cross section of people, particularly those from under-represented groups such as women, young people, those with disabilities and those in primary caregiver roles (whether of children, the disabled and the aged/infirm). The following rights further protect the privacy of individuals and enhance Councillors rights to participate in local democracy. Your right to privacy and reputation (section 13) New references have been included for Councillors to recognise the requirements of the Privacy & Data Protection Act 2014, Banyule Privacy Policy and Records Information Management Policy regarding access, use and release of personal information, further enhances this right and links to the Policy. You right to take part in a public life (section 18) The new amendments to the Act include the role of a Councillor and these new provisions as incorporated into the Policy and include:  to participate in the decision-making of the Council  to represent the local community in that decision-making  a new clause that supports any Councillors with disabilities to access further support. This Policy outlines access to resources and provides support in an equitable manner to cater for the full participation of all Councillors in Council business and with their communities. POLICY REVIEW Policies are reviewed on a regular basis to ensure currency within current legislative frameworks and organisational processes. Council’s policy has been reviewed against the minimum toolkit. It is considered that the current policy more than adequately covers the requirements of the minimum toolkit. A summary of the changes are detailed below:

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6.3

COUNCILLOR EXPENSE & RESOURCE POLICY cont’d  Nominating for State or Federal Elections: New References made to State Government and Municipal Association of Victoria guidelines on nominating for State or Federal Elections, this has been incorporated in the Policy to provide guidance to Councillors who are candidates, or are considering being candidates, for State or Federal elections, that they must take into consideration these guidelines and Council’s Election Period Policy apply to a nominated candidate.  New documents referenced: MAV Policy Position – Candidature of Councillors State or Federal Elections Internal Council Policies such as Corporate Identity Policy & Guidelines, Media Comment and Press Release Guidelines and Social Media Policy and Guidelines Recognition and Support, the Victorian Government’s Policy Statement on Local Government Mayoral and Councillor Allowances and Resources April 2008 (Recognition and Support) Mayor and Councillor Entitlements - Information Guide November 2008.  Other updates:  Includes clarification on training and development opportunities, attendance at events and functions, and the use of social media. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CONCLUSION The Councillor Expense & Resource Policy is an important document which sets out the resources available to Councillors to assist them in effectively and diligently performing their duties in the best interest of the Banyule community. It is appropriate that the Policy is regularly reviewed to ensure it remains current. The recent review has strengthened the Policy in a number of areas including guidelines on social media, training and Councillors nominating for Federal or State elections. ATTACHMENTS No.

Title

Councillor Expense & Resource Policy (draft)

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Page 238

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6.4

CONTRACT NO. 0893-2016 AUDIO VISUAL EQUIPMENT FOR COUNCIL OFFICE AT 1 FLINTOFF ST, GREENSBOROUGH

Author: Services

Kate Chapell - Coordinator Greensborough Office Project, Corporate

EXECUTIVE SUMMARY This report is to consider the awarding of Contract No 0893-2016 for the supply of “Audio Visual Equipment for Council Office at 1 Flintoff St, Greensborough” as part of the construction of the staff accommodation and community facilities over WaterMarc at Greensborough. Public tenders were invited in the local government tender section of The Age newspaper on Saturday 2 July 2016. Tenderers were requested to submit schedule of rate prices for the supply of audio visual equipment and associated fittings and licenses. The tender closed on Tuesday, 26 July 2016. The Tender Evaluation Panel has recommended that the submission from Pro AV Solutions (Vic) trading as IBS AV (Aust) Pty Ltd be accepted for the provision of Audio Visual Equipment for 1 Flintoff St, Greensborough

RECOMMENDATION That: 1. The Contract 0893-2016 be awarded to Pro AV Solutions (Vic) trading as IBS AV (Aust) Pty Ltd be for the supply of audio visual equipment for the Council office at 1 Flintoff St, Greensborough for the amount of $503,667.56 (excluding GST) 2. The Common Seal of the Banyule City Council be affixed to the contract agreements.

CITY PLAN This report is in line with Council’s City Plan key direction to “plan and manage the systems and assets that support Council’s service delivery”. BACKGROUND The construction of the staff accommodation and community facilities at 1 Flintoff St, Greensborough in underway. The construction contractor, ADCO Constructions, now requires the audio visual equipment to be selected to enable the cabling and other preparation works to begin. It was always intended that Council provided the AV equipment. Public tenders were invited in the local government tender section of The Age newspaper on Saturday 2 July 2016. Tenderers were requested to submit schedule

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CONTRACT NO. 0893-2016 AUDIO VISUAL EQUIPMENT FOR COUNCIL OFFICE AT 1 FLINTOFF ST, GREENSBOROUGH contâ&#x20AC;&#x2122;d of rate prices for the supply of audio visual equipment and associated fittings and licenses. The tender closed on Tuesday, 26 July 2016. This tender included a schedule of rates for the supply of audio visual hardware and associated fixtures and fittings for 1 Flintoff St, Greensborough. The tender also included a lump sum optional component for the installation and commissioning of the same equipment and a room booking system. This was added to the tender in order to test the market and determine whether there was value in consolidating the supply and installation. LEGAL CONSIDERATION Section 186 of the Local Government Act 1989 (Act) requires Councils to undertake a competitive process to test the market by giving public notice and invite tenders before entering into a contract when the value of the contract is equal to or greater than: 1. 2.

$150,000 (including GST) for contracts for the purchases of goods or services; or $200,000 (including GST) for contracts for the carrying of works.

These thresholds have been set in alignment with the thresholds that apply to State Government and are reviewed from time to time. The threshold for the 'carrying out of works' was set by Ministerial Direction by order in Council dated 5 August 2008. The awarding of this contract complies with the tendering provisions of Section 186 of the Local Government Act 1989.There are no direct legal implications arising from the recommendation contained in this report. Additional confidential information is contained in Attachment 1, as circulated in the confidential section of the agenda attachments. This is in accordance with Section 89(2) of the Local Government Act 1989, as the information relates to contractual matters and premature disclosure of the information could be prejudicial to the interests of Council or other persons. This item has been included in the public agenda to facilitate transparency and accountability in Council's decision making. HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. It is considered that the subject matter does not raise any human rights issues.

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Performance - Use Our Resources Wisely

CONTRACT NO. 0893-2016 AUDIO VISUAL EQUIPMENT FOR COUNCIL OFFICE AT 1 FLINTOFF ST, GREENSBOROUGH cont’d Banyule Procurement Policy

6.4

Councils Procurement Policy is made under Section 186A of the Local Government Act 1989. The purpose of this Policy is to:     

The Act and the Procurement Policy of Council are the primary reference points for how all procurement should be performed. TENEDER EVALUATION A Tender Evaluation Panel (TEP) evaluated each tender using a weighted matrix based on financial, technical and commercial criteria. Prior to the opening of the tenders the evaluation panel convened to set the weightings and establish how the tenders would be evaluated using a weighted matrix based on the tender selection criteria. During the tender evaluation process the TEP reviewed contract 0839-2015 – Construction of Council Office 1 Flintoff Street, Greensborough and also consulted with several internal stakeholders. As a result, it was decided to remove the following items from this tender: • The room booking system – further requirements and integrations have been identified that require additional scoping before an appropriate system can be selected. • The installation, commissioning and support of the audio visual equipment – this work is within the scope of Contract 0839-2015 - Construction of Council Office 1 Flintoff Street Greensborough and will be managed by ADCO Constructions. As a result of these changes, the scope of works now includes the supply of audio visual (AV) equipment as well as fixtures and fittings and some software licenses as listed in the specification. Tenders were evaluated by the TEP comprising officers from Major Capital Projects, Organisational Systems and Procurement Units. In undertaking the assessment, all members of the TEP completed and signed the conflict of interest and confidentiality declaration. The TEP has recommended that the submission from Pro AV Solutions (Vic) trading as IBS AV (Aust) Pty Ltd be accepted for the provision of Audio Visual Equipment for 1 Flintoff St, Greensborough

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6.4

CONTRACT NO. 0893-2016 AUDIO VISUAL EQUIPMENT FOR COUNCIL OFFICE AT 1 FLINTOFF ST, GREENSBOROUGH cont’d FUNDING IMPLICATIONS The funding for this project has been factored into Council’s Strategic Budget and included in the Budget 2016/2017 under the One Flintoff project. TIMELINES The construction of the new staff accommodation and community facilities is well underway. The delivery of AV Equipment needs to occur prior to the expected construction completion in December 2016. Upon awarding of this tender, AV equipment brackets and cabling will be delivered to the building site by the end of September for installation by Council’s building contractor.

OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CONCLUSION This report is to consider the awarding of Contract No 0893-2016 for the supply of “Audio Visual Equipment for Council Office at 1 Flintoff St, Greensborough” as part of the construction of the staff accommodation and community facilities over WaterMarc at Greensborough. Public tenders were invited in the local government tender section of The Age newspaper on Saturday 2 July 2016. Tenderers were requested to submit schedule of rate prices for the supply of audio visual equipment and associated fittings and licenses. The tender closed on Tuesday, 26 July 2016. The Tender evaluation panel has recommended that the submission from Pro AV Solutions (Vic) trading as IBS AV (Aust) Pty Ltd be accepted for the provision of Audio Visual Equipment for 1 Flintoff St, Greensborough ATTACHMENTS No.

Title

Confidential Attachment - Contract 0893-2016 AV Equipment for 1 Flintoff St, Greensborough - CONFIDENTIAL

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Page

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6.5

ASSEMBLY OF COUNCILLORS

Author:

Kellie O'Shea - Senior Governance Officer, Corporate Services

6.5

Performance - Use Our Resources Wisely

EXECUTIVE SUMMARY Under the Local Government Act 1989 an Assembly of Councillors is defined as: A meeting of an advisory committee of the Council, if at least one Councillor is present or; A planned or scheduled meeting of at least half of the Councillors and one member of Council staff which considers matters that are intended or likely to be: a) b)

the subject of a decision of the Council or; subject to the exercise of a function, duty or power of the Council that has been delegated to a person or committee.

In accordance with Section 80A of the Local Government Act 1989 Council is required to report as soon as possible to an Ordinary Meeting of Council a record of any assemblies of Councillors held. Below is the latest listing of notified assemblies of Councillors held at Banyule City Council. RECORD OF ASSEMBLIES 1

Date of Assembly:

15 August 2016

Type of Meeting:

Councillor Briefing

Matters Considered:

1. 2. 3. 4.

JETS & NDIS Review Rosanna (Lower Plenty Road) Level Crossing Removal – rail duplication VicRoads general update Victorian Local Government Association (VLGA) presentation

Councillors Present:

Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present:

Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Marc Giglio – Director Corporate Services Geoff Glynn – Director Assets & City Services Frances Gianinotti – Coordinator Youth & Community Partnerships Lisa Raywood – Manager Health & Aged Services Roberta Colosimo - Acting Manager Youth & Family Services Daniel Kollmorgen - Manager Transport, Sustainability and Municipal Laws David Bailey - Transport Advocacy Manager

Others Present:

Steve Brown – Level Crossing Removal Authority

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ASSEMBLY OF COUNCILLORS cont’d (LXRA) Jay Furness – LXRA Sally Peters – LXRA David Teague - VicRoads Vince Punaro - VicRoads Brian Westley - VicRoads Sebastian Klein – VLGA Michelle Kleinert - VLGA

Conflict of Interest:

Date of Assembly:

15 August 2016

Type of Meeting:

Confidential Councillor Briefing

Matters Considered:

Confidential Contractual Matter

Councillors Present:

Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present:

Others Present:

Conflict of Interest:

Date of Assembly:

22 August 2016

Type of Meeting:

Multicultural Advisory Committee

Matters Considered:

Business arising: - Previous Minutes - Review of 2016/17 Multicultural Plan New business: - Stepping Stones – business program for women from refugee & migrant backgrounds - Achievement Report 2015/16 - Review of Advisory Committee Other business: - Youth Services update – Youth Summit outcomes - Youth Services update – African Women’s Action Group

Councillors Present:

Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland

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ASSEMBLY OF COUNCILLORS cont’d Allison Beckwith – Director Community Programs Theonie Tacticos – Coordinator Community & Social Planning India Mortlock – Community & Social Planner Jess Sayers – Local Area Development & Support Officer Erica Hardie – Coordinator Economic Development

Others Present:

Conflict of Interest:

Date of Assembly:

22 August 2016

Type of Meeting:

Councillor Briefing

Matters Considered:

Items on the Council Agenda for the Ordinary Meeting of 22 August 2016 as listed below:

6.5

Staff Present:

2.1 2.2 2.3 3.1 4.1

4.2 4.3

5.1 6.1 6.2 6.3 7.1

Appointment of the North East Link Focus Group Banyule Surveillance in Public Places Policy 2017 - 2018 Community Sport Infrastructure Fund 2016 Environmental Sustainability Grants Contract No. 0876-2016 For Construction of Concrete Paving and Kerb and Channel Ivanhoe Community Library and Learning Hub 60 Buckingham Drive, Heidelberg Update on application to Heritage Victoria 2016 Banyule Youth Summit Assembly of Councillors Supply & Delivery of Three 22m³ Side Loading Refuse Trucks Items for Noting Sealing of Documents

Councillors Present:

Mark Di Pasquale Craig Langdon Tom Melican Jenny Mulholland Wayne Phillips

Staff Present:

Simon McMillan – Chief Executive Officer Allison Beckwith – Director Community Programs Scott Walker – Director City Development Geoff Glynn – Director Assets & City Services Marc Giglio – Director Corporate Services Gina Burden – Manager Governance & Communication Emily Outlaw – Council Governance Liaison Officer

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ASSEMBLY OF COUNCILLORS cont’d Joseph Tabacco – Manager Property & Economic Development Others Present:

Conflict of Interest:

RECOMMENDATION That the Assembly of Councillors report be received.

ATTACHMENTS Nil

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6.6

LOCAL GOVERNMENT ACT REVIEW DIRECTIONS PAPER AND SUBMISSION

Author: Services

Gina Burden - Manager Governance & Communication, Corporate

6.6

Performance - Use Our Resources Wisely

EXECUTIVE SUMMARY The Victorian State Government is undertaking a comprehensive review of the Local Government Act 1989 (the Act) and is seeking submissions on its Directions Paper – ‘Act for the Future’. The review of the Act responds to calls from the local government sector for legislative reform after over 90 amending acts have resulted in hundreds of individual amendments to the principal Act in the past 25 years. The outcome of the review will result in a new Local Government Act likely to be proclaimed in 2018. The Government’s Directions Paper is the next step in the consultation process and follows on from a series of discussion papers covering all aspects of the Act that were released in 2015. ‘Act for the Future’ outlines 150 reforms with the stated aim of making councils more effective, autonomous and democratic. Submissions from councils and individuals are being encouraged and are open until 16 September 2016 Banyule Council made an initial submission to the Review back in December 2015 and given the importance of this key reform process for local government, it is proposed that a further submission outlining Council’s position on the key directions of the review be endorsed and forwarded.

RECOMMENDATION That Council endorse and lodge the (attached) Banyule Submission in response to the State Government’s Directions Paper ‘Act for the Future – Directions for a New Local Government Act’.

CITY PLAN This report is in line with Council’s City Plan key direction to “enable good governance and accountability with minimal risk”. BACKGROUND In consultation with the community and other key stakeholders, the government is conducting the first comprehensive review of the Local Government Act since its creation in 1989. In reviewing the Act the government has three stated aims:

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LOCAL GOVERNMENT ACT REVIEW - DIRECTIONS PAPER AND SUBMISSION cont’d 

Recognising that our communities want consistent and modern democratic council structures and voting rules, they will encourage greater participation in councils across Victoria.



Freeing up councils to be innovative, collaborative and as efficient as possible in contributing to Victoria’s economy.



Providing greater autonomy for councils so they can serve their communities in the way they want to, provided they are transparent and accountable to those communities.

For much of the past year the government has been consulting with communities, individuals and councils on ideas for local government reform. Banyule Council made a submission in December 2015 to initial discussion papers which were released. These consultations have culminated in the release of a detailed Directions Paper titled’ Act for the Future – Directions for a New Local Government Act’. A full copy of the Directions Paper is available at www.yourcouncilyourcommunity.vic.gov.au. Council is being encouraged to consider the 157 directions that have been detailed in the Directions Paper and to make a further submission. Submissions for this round of consultations close on 16 September 2016. LEGAL CONSIDERATION There are no direct legal implications arising from the recommendation contained in this report. HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. CONSULTATION As part of the consultation process to inform the review, Local Government Victoria has provided significant resource and background material and has conducted community forums including in regional and outer metropolitan centres. While individuals and councils have been encouraged to make submissions, local government sector and professional groups have also been coordinating submissions which reflect the particular interests of those groups. This includes: the Victorian Local Government Association (VLGA); the Municipal Association of Victoria (MAV), Local Government Professionals (LGPro); and the Local Government

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6.6

Performance - Use Our Resources Wisely

6.6

LOCAL GOVERNMENT ACT REVIEW - DIRECTIONS PAPER AND SUBMISSION cont’d Financial Professionals (FinPro). None of the submissions of these organisations were finalised or available at the time of preparing this report. Banyule’s submission has been prepared using the template provided online. This template sets out all 157 directions and asks whether the submitter agrees or disagrees with each of the directions and allows opportunity for comment on each. The submission has been drafted in consultation with officers and Councillors and were relevant Council’s previously stated position on any of the provisions have been reiterated. For example, Council’s preference for attendance voting at council elections. Councillors, officers or any other interested residents or individuals are also being encouraged to have their say and contribute to this important reform. It is not necessary to complete a lengthy submission, as submissions in any format are accepted and there is also a convenient quick poll which can be undertaken at www.yourcouncilyourcommunity.vic.gov.au the government’s website set up for the review. DISCUSSION The reforms proposed in the Directions Paper are significant and as stated in the Executive Summary, can be traced back to one or more of the principles that are guiding the work. The first is that the government seeks to create ‘an Act that is contemporary and meets the future needs, is clear and comprehensive, and does not duplicate other legislation’. Two additional principles informing the proposed reforms are to “improve corporate efficiency and reduce the administrative burden’ and to ‘facilitate collaborative arrangements’. The final principle is to ‘create a systematic legislative hierarchy of legislative obligations’ with a rational, principles based Act. The intention is to have an Act that is less prescriptive with processes to assist councils meet their obligations included in Regulations and supported by non-statutory guidelines. There are 157 directions which have been proposed and discussed in the Directions Paper. Some of the major reform directions include: Mayors leading Councils – A stronger role  Elect all mayors for two-year terms.  Expand the role of the mayor.  To lead engagement with the community on the development, and the reporting to the community at least annually about the implementation, of the council plan.  To appoint chairs of council committees and appoint councillors to external committees that seek council representation.  To mutually set council meeting agendas with the CEO.  Require all councils to appoint a deputy mayor.  Remove from the Act provisions regulating assemblies of councillors. Consistent representative structures and voting  Increase the number of Councillors to be determined by formula by the VEC.  Uniform voting method.  Consistent, simpler voting arrangements.

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LOCAL GOVERNMENT ACT REVIEW - DIRECTIONS PAPER AND SUBMISSION cont’d Community Engagement  Require a council to prepare a community consultation and engagement policy early in its term to inform the four-year council plan and ten-year community plan.  Require a council to complete its council plan by 31 December in the second year of its term, recognising the time required to conduct a deliberative community engagement process.  Regulate for minimum standards and include in guidelines best-practice processes for ensuring transparency and accountability in council operations and administration, basing the guidelines on current Melbourne City Council practices.  Require councillors to actively participate in engagement processes mandated by the Act.  Include in regulations that an engagement strategy must ensure: o the community informs the engagement process o

the community is given adequate information to participate

the scope/remit of the consultation and areas subject to influence are clear

those engaged are representative of the council's demographic profile.

Accountable and high performing Councils  Increased transparency - Regulate for minimum standards and include in guidelines best-practice processes for ensuring transparency and accountability in council operations and administration, basing the guidelines on current Melbourne City Council practices  All councils will have a formal complaints handling policy and to include an independent review of council operations.  Require a council to prepare and adopt a rolling community plan of at least 10 years by 31 December of the second year after a general election to guide strategic planning and inform the preparation of the council plan.  Require all councils to prepare and adopt a rolling financial plan of at least ten years by 31 December of the second year after a general election, in accordance with the principles of sound financial management, and for council to review and approve this plan annually.  Require all councils to prepare and adopt a rolling asset plan of at least ten years by 31 December of the second year after a general election  Set out in Regulations and guidelines what is to be included in the community plan, including a community vision statement.  Remove the requirement for a council to prepare a strategic resource plan.  Remove the current best value provisions, as value for money is included in the new principles of sound financial management Require all councils to establish an audit and risk committee with an expanded oversight.  Remove from the Act the requirement for councils to have public liability and professional liability insurance. Power to innovate and collaborate  Removal of prescriptive council decision making rules and replacing with high level principles.  Council will have more financial autonomy – provided they meet sound financial management.  Remove the requirement to request ministerial exemption from public tenders.

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LOCAL GOVERNMENT ACT REVIEW - DIRECTIONS PAPER AND SUBMISSION cont’d

6.6



Removal of antiquated processes i.e. the requirement to send copies of documents to the Minister i.e. Council plan, annual report, and local laws.

A consistent rating system  Bring all provisions (and all other elements) of the Fair Go Rates System into the new Act consistent with the legislative hierarchy in Chapter 10.  Use a single land valuation method.  Modernise the process for rate exemptions.  Increase transparency in the levying of differential rates.  Require a council to prepare a revenue and rating strategy. Staffing  Remove matters about employing council staff from the Act.  Remove the power relating to senior officers from the new Act as all staff employment matters should be dealt with by relevant employment laws.  Extend the offence of release of confidential information to council staff who unlawfully disclose confidential information. - This will make councillors and council staff liable to criminal prosecution. Council’s draft submission (attached) predominantly agrees with the majority of the proposed directions. Comments have been provided against those that Council does not agree with, or there is some qualification to the agreement. TIMELINES The phasing for the Local Government Act Review is represented in the table below. The current stage involves the release of the Directions Paper with formal submissions closing on 16 September 2016. The intention is to have a new Act in place in mid 2018 most of which will become operational post the 2020 Council Elections.

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LOCAL GOVERNMENT ACT REVIEW - DIRECTIONS PAPER AND SUBMISSION cont’d OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CONCLUSION Given the significance of the proposed reforms to the future of local government, it is appropriate that Council makes a submission to the Directions Paper released by the government on the new Local Government Act. Overall, Council’s draft submission is supportive of the government’s proposed reforms. Council will continue to be informed of progress of the review and will be advised if there are further opportunities to contribute to the conversations and consultation on the development of a new Act. A new Local Government Act will be introduced into the Victorian Parliament in 2017 and is likely to be enacted in 2018.

ATTACHMENTS No.

Title

Local Government Act Review - Banyule Submission

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6.7

RE-APPOINTMENT OF INDEPENDENT AUDIT ADVISORY COMMITTEE MEMBER

Author:

Marc Giglio - Director, Corporate Services

EXECUTIVE SUMMARY A Council must establish an Audit Committee in accordance with Section 139 of the Local Government Act 1989. It is an advisory Committee of Council. The Audit Committee Charter outlines the role of the Committee and terms of reference. The Audit Committee plays a vital role in reviewing Council’s governance arrangements and includes oversight responsibilities on financial reporting, compliance requirements, internal control systems and risk and fraud prevention management systems. The two-year appointment for one of the current Independent Representatives, John Purcell, is due to conclude as at 30 September 2016. This reports seeks to review the appointment term for John Purcell, Independent Representative, on Council’s Audit Committee.

RECOMMENDATION That 1.

The Report be received.

John Purcell be re-appointed as an Independent Representative of the Audit Committee with his new one-year term of appointment concluding on 30 September 2017.

CITY PLAN This report is in line with Council’s City Plan key direction to “enable good governance and accountability with minimal risk”. BACKGROUND In accordance with the Audit Committee Charter, the role of the Audit Committee is to assist Council in fulfilling its governance responsibilities by overseeing compliance with laws and regulations, accountability requirements, ensuring sound ethical standards are practised and the necessary system controls are in place to manage risks and prevent fraud and corruption. The Charter also includes details on the appointment of Independent Representatives. The current Independent Representative, John Purcell, two-year appointment is due to conclude as at 30 September 2016.

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RE-APPOINTMENT OF INDEPENDENT AUDIT ADVISORY COMMITTEE MEMBER contâ&#x20AC;&#x2122;d John Purcell has provided professional support to Councillors and the Chairman of the Audit Committee since his appointment and has demonstrated sound knowledge of effective governance requirements which assists Council in the discharge of its legal responsibilities. John Purcell has offered his services again to Council, if it so chooses. Council appreciates that Independent Representatives need to be highly skilful professionals with considerable commercial and Local Government knowledge and expertise. Accordingly, it is suggested that John Purcell be re-appointed for a further period of one-year from 1 October 2016 and continue as an Independent Representative given his qualifications, experience and excellent contribution on the Committee over the last two years. LEGAL CONSIDERATION There are no direct legal implications arising from the recommendation contained in this report. HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. It is considered that the subject matter does not raise any human rights issues.

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ITEMS FOR NOTING

Author: Shawn Neilsen - Inclusion Access & Equity Social Planner, Community Programs

RECOMMENDATION That Council 1. Note the following minutes: a. b. c. d.

Inclusion, Access and Equity Achievements Report 2015/16. Disability and Inclusion Advisory Committee Meeting on 10 August 2016; Age-Friendly Banyule Advisory Committee meeting on 12 August 2016; Lesbian, Gay, Bisexual, Transgender and Intersex (LGBTI) Advisory Committee Meeting on 16 August 2016; e. Multicultural Advisory Committee Meeting on 22 August 2016 f. Banyule Environment Advisory Committee (BEAC) August Meeting Minutes

2. Write letters to all new members of the new Federal Parliament, advising them of Council’s support for marriage equality.

The following Minutes or Reports are presented for noting: A

Report: .Officer: Brief explanation:

Inclusion, Access and Equity Achievements Report 2015/16 India Mortlock The Inclusion, Access and Equity Achievements Report 2015/16 (Attachment 1) captures the highlights from the second year of Council’s work in Inclusion, Access and Equity. The Inclusion Access and Equity Framework guides Council’s works with diverse communities in Banyule. The three goals of the Framework are to increase: Health and Wellbeing; Community Participation; and Economic Participation. The three strategies that Council uses to achieve these goals for each of its diverse communities are: Improving access and equity in Council services and practices; Partnership with community organisations and advocacy; and Increasing community awareness.

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ITEMS FOR NOTING cont’d The Framework is supported by four specific plans: • Multicultural Plan • Disability Action Plan • Lesbian, Gay, Bisexual, Transgender and Intersex (LGBTI) Plan • Aboriginal and Torres Strait Islander Plan Each plan is overseen and supported by an advisory committee. The Multicultural Advisory Committee and LGBTI Advisory Committee were established in March 2014; the Disability and Inclusion Advisory Committee was established in December 2014 and the Aboriginal and Torres Strait Islander Advisory Committee was established in July 2015. Council develops 12 month implementation plans for all four plans, outlining the specific actions that Council will take each year. This Achievements Report captures the actions that were implemented in 2015-16 across the four plans. The 2015-16 Disability Action Plan contained 18 actions and Council achieved 89% of these. The 2015-16 Multicultural Plan contained 31 actions, of which 83% were achieved. The 2015-16 Aboriginal and Torres Strait Islander Plan contained 39 actions, with 88% now completed and the 2015-16 LGBTI Plan contained 30 actions with Council achieving 97%. Council is currently implementing the 2016-17 implementation plans, which are the third and final implementation plans for the current set of plans. Council officers will develop the next set of plans for the period 2017-21 through consultation with the community and these will be proposed to Council in June 2017. B

Committee .Name:

Disability and Inclusion Advisory Committee

Officer: Brief explanation:

Shawn Neilsen The Disability and Inclusion Advisory Committee met on Wednesday 10 August 2016 in the Rosanna meeting rooms. The minutes from the meeting are in Attachment 1. The aim of the Disability and Inclusion Advisory Committee is to provide Council with advice and information on issues facing people with disabilities and on the development and implementation of Council’s Disability Action Plan. Cr Mulholland chaired the meeting and Cr Langdon also attended the meeting. Nine committee members attended the meeting.

Committee Name: Officer:

There were no recommendations from the meeting. Age-friendly Banyule Advisory Committee Catherine Simcox

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ITEMS FOR NOTING cont’d Brief explanation:

The Age-friendly Banyule Advisory Committee met on Friday August 12. The minutes from the meeting are in Attachment 2.

6.8

The aim of Age-friendly Banyule Advisory Committee is to provide Council with advice on older adult issues and ageing well in Banyule. The Advisory Committee also oversees Councils involvement in the World Health Organisations Global Network of Age-friendly Cities. Cr Craig Langdon chaired the meeting and Cr Jenny Mulholland was an apology. Ten committee members attended the meeting. There were no recommendations from the meeting. D

Committee Name: Officer: Brief explanation:

LGBTI Advisory Committee India Mortlock The LGBTI Advisory Committee met on Tuesday 16 August 2016 in Rosanna. The minutes from the meeting are in Attachment 3. The aim of the LGBTI Advisory Committee is to provide Council with advice and information on issues facing the LGBTI community and on the development and implementation of Council’s LGBTI Plan. Councillor Mulholland chaired the meeting. Eight committee members attended the meeting. There was one recommendation from the meeting:

Committee Name: Officer: Brief explanation:

That Council write letters to all new members of the new Federal Parliament, advising them of Council’s support for marriage equality. Multicultural Advisory Committee India Mortlock The Multicultural Advisory Committee met on Monday 22 August. The minutes from the meeting are in Attachment 4. The aim of the Multicultural Advisory Committee is to provide Council with advice and information on issues facing the Multicultural community and on the development and implementation of Council’s Multicultural Plan. Councillor Di Pasquale chaired the meeting and Councillor Langdon, Cr Tom Melican also attended the meeting. Six committee members attended the meeting.

Committee Name: Officer:

There were no recommendations from this meeting. Banyule Environment Advisory Committee (BEAC) August Meeting Sian Gleeson – Environmental Sustainability Officer

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Brief explanation:

6.8

ITEMS FOR NOTING cont’d BEAC met on Wednesday 10th August in Rosanna. The Notes from the meeting are included in the Attachment. The aim of the Committee is to provide on-going community input to Council from residents committed to and concerned about a sustainable environment, particularly in relation to the development and implementation of strategic environmental documents and programs. The meeting was chaired by BEAC community member Denise Fernando. Eight committee members attended the meeting. No Councillors attended the meeting. The meeting covered the following topics:  Environmental Art Exhibitions  Town Hall - LED Lighting  Poison in the Darebin Creek  Habitat Protection Opportunities  Take2 Pledge  Beyond Zero Emissions – Energy Plan There was one action of note for Council:  16.28: BEAC provided in-principle support for the Take2 Pledge, noting it is compatible with Council’s existing carbon neutrality target. The TAKE2 Pledge (https://www.take2.vic.gov.au/ ) is a State government initiative which aims to encourage greenhouse gas emissions reduction across the community from local government authorities, individuals, community groups and businesses.

ATTACHMENTS No.

Title

Inclusion Access and Equity 2015 16 Achievements Report

301

Disability Advisory Committee Minutes 10 August 2016

309

3 4

Age-Friendly Banyule Committee Minutes 12 August 2016 LGBTI Advisory Committee Minutes 16 August 2016

313 319

Multicultural Advisory Committee - Minutes 22 August 2016

322

BEAC August Meeting Minutes

326

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6.9

PROVISION OF MULTIFUNCTION DEVICES AND RELATED PRODUCTS & SERVICES

Author:

Kerrie Boyle - IT Operations Coordinator, Corporate Services

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EXECUTIVE SUMMARY This report is to consider the awarding of Contract No PA1805/0835 for 'Provision of Multifunction Devices (MFDs) and Related Products and Services” to replace existing MFDs for which the existing lease agreement is due to expire 31st December 2016. Council is member of Procurement Australia (PA). PA facilitate public tenders for members. This particular contract provides benefits of collective purchasing and to improve efficiency in the procurement process of Council’s MFD equipment. A request for quotation was initiated through the Procurement Australia Tender for Provision of MultiFunction Devices and Related Products and Services (PA1805/0835). Six suppliers were invited to quote and five submissions were received, one of which was non-conforming. A comprehensive evaluation was undertaken of the four conforming solutions for compliance with council’s specification. The tender evaluation panel (TEP) has recommended that the submission from Sharp Corporation Australia Pty Ltd be accepted for the leasing of thirty-nine (39) devices plus estimated copy/print charges at an approximate cost of $614,388.00 (excluding GST) over three (3) years. RECOMMENDATION That: 1.

Contract No. ‘PA1805/0835’ for ‘Provision of Multifunction Devices and Related Products & Services’ be awarded to Sharp Corporation Australia P/L for approximately $614,388.00 (exclusive of GST) over three (3) years.

Council officers be authorised to sign a contract agreement with Sharp Corporation Australia Pty Ltd.

CITY PLAN This report is in line with Council’s City Plan key direction to “plan and manage the systems and assets that support Council’s service delivery”. BACKGROUND Banyule City Council’s existing lease agreement sourced through Procurement Australia (PA) collaborative contract with Sharp Corporation for 60 Multifunction Devices (MFDs) was extended after its initial 3 year term to expire in conjunction with our move into the new offices at One Flintoff. This contract extension timed with the consolidation of 3 offices into one has allowed the opportunity to rationalise the

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PROVISION OF MULTIFUNCTION DEVICES AND RELATED PRODUCTS & SERVICES cont’d number of devices down from 60 to 39 across Council, with only 8 devices being installed into One Flintoff compared with the 26 currently installed in Ivanhoe, Rosanna & Greensborough. Procurement Australia re-tendered for the Provision of Multifunction Devices and related Products & Services early 2016 and following evaluation appointed a panel of six (6) suppliers. In order to source next fleet of MFDs Requests for Quotation (RFQ) were issued to all suppliers on the new PA panel. Five submissions were received, one of which was non-conforming and a comprehensive evaluation was undertaken of the four conforming solutions for compliance with council’s specification. RFQ Objectives  To provide an effective printing infrastructure common to all sites.  To consolidate device numbers as we consolidate sites.  To reduce time spent maintaining print infrastructure with phone home capabilities direct from devices.  To demonstrate commitment to environmental sustainability. Functional Requirements (as a minimum): All devices to be compatible with PaperCut MF (device management & reporting software) for Copy Print and Scan functions  All devices to come with swipe card readers for on demand print release  All devices to support option of users being able to input an ID number if they do not have a swipe card  Ability to scan into RM8 (electronic records management) & Sharepoint (Intranet) systems, email & network folders  Solution for central and remote device management with phone home error reporting (automatic notification of errors to technical support)  Scanning must be Public Records of Victoria (PROV) compliant  Faxing from devices to include centralised faxing service  Supply & maintenance for 60 months including provision & delivery of toners  On-going valet support with maximum of 3 hour response time  On-going analyst support for swipe card technology  Reporting – usage per user, per department etc.  Maintenance of non-vendor equipment LEGAL CONSIDERATION Section 186 of the Local Government Act 1989 (Act) requires councils to undertake a competitive process to test the market by giving public notice and invite tenders before entering into a contract when the value of the contract is equal to or greater than:  $150,000 (including GST) for contracts for the purchases of goods or services; or  $200,000 (including GST) for contracts for the carrying of works. These thresholds have been set in alignment with the thresholds that apply to State Government and are reviewed from time to time. The threshold for the ‘carrying out of works’ was set by Ministerial Direction by order in Council dated 5 August 2008.

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PROVISION OF MULTIFUNCTION DEVICES AND RELATED PRODUCTS & SERVICES cont’d The awarding of this contract complies with the tendering provisions of Section 186 of the Local Government Act 1989. Additional confidential information is contained in Attachment 1, as circulated in the confidential section of the agenda attachments. This is in accordance with Section 89(2) of the Local Government Act 1989, as the information relates to contractual matters and premature disclosure of the information could be prejudicial to the interests of Council or other persons. This item has been included in the public agenda to facilitate transparency and accountability in Council's decision making. BANYULE PROCUREMENT POLICY Councils Procurement Policy is made under Section 186A of the Local Government Act 1989. The purpose of this Policy is to:  provide policy and guidance to the Council to allow consistency and control over Procurement activities;  demonstrate accountability to ratepayers;  provide guidance on ethical behaviour in public sector purchasing;  demonstrate the application of elements of best practice in purchasing; and  increase the probability of obtaining the right outcome when purchasing goods and services. The Act and the Procurement Policy of Council are the primary reference points for how all procurement should be performed. The process for inviting quotations and evaluation was undertaken in accordance with the Policy. HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. It is considered that the subject matter does not raise any human rights issues. QUOTATION EVALUATION Through Procurement Australia Contract PA1805/0835 Provision of Multifunction Devices and Related Products & Services, suppliers were provided with the following documents: Device specification including background and objectives, hardware requirements per site, details of minimum functional requirements, current printing/copying volumes for both colour and black & white to assist with their responses. -

Floor plans for One Flintoff

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PROVISION OF MULTIFUNCTION DEVICES AND RELATED PRODUCTS & SERVICES cont’d They were provided with the following advice: Council utilises PaperCut MF as its print on demand solution and has found this to be a stable and robust product and wishes to continue to leverage its investment in this product. All units proposed in your response should have full integration to PaperCut MF 15 and above; -

Council is currently in the process of upgrading our Electronic Digital Records Management System (EDRMS) from Trim to RM8 and would like to explore integration allowing profiling scanned documents into RM8.

The anticipated install date of late December or early January needed to be considered fluid as it relies on the completion date for One Flintoff being met from the building contractors.

Major construction works will be undertaken to the existing Ivanhoe office resulting in the possible need to further increase the number of devices under our contract and that any additional devices must be able to be co-termed on the new current leasing request.

Suppliers were required to provide: Leasing charges for both a 3 year & 5 year option -

Rates for colour and black & white copy/prints

Copy/Print rates to include maintenance & toner provision

A Tender Evaluation Panel (TEP) evaluated each quotation:using a financial matrix to consider the overall operating cost to Council over the life of the lease; -

considering non-conformances to the tender specification in the submissions;

In undertaking the assessment, all members of the TEP completed and signed the conflict of interest and confidentiality declaration. The submission by Sharp Corporation Australia Pty Ltd for the supply of 39 MFDs has been assessed with the best overall operating cost to Council over the life of the 3 year lease term and fully complies with Council’s specifications and is therefore recommended for acceptance. (Attachment 1 – Cost Comparison Matrix) FUDING IMPLICATIONS Council has budgeted for the leasing & software maintenance fees for the next three (3) years. Individual business units all have line items for copy/print charges. With the new rates being offered and the expectation that staff work toward a paperless work environment, we should realise significant copy/print charge savings over the life of the lease. The leasing charges of $346,425.00 (ex GST) and the software licencing charge for PaperCut (device management & reporting system) of $20,463.00 (ex GST) are fixed over the 3 year term, however copy/print charges are dependent on user requests. Average copy/print statistics were used to obtain estimates of copy/print charges for next 3 years from each supplier. Copy/Print charges of $247,500,000 based on 1,350,000 colour and 3,000,000 black & white copy/prints has been submitted by our preferred supplier but we are aiming to reduce this amount with staff working toward a paperless environment.

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PROVISION OF MULTIFUNCTION DEVICES AND RELATED PRODUCTS & SERVICES contâ&#x20AC;&#x2122;d

ATTACHMENTS No.

Title

Procurement Australia Contract No. 805/0835 Cost Comparison Matrix CONFIDENTIAL

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Page

Page 86

ATTACHMENTS

2.1

Age-friendly Banyule Policy Statement Attachment 1

4.2

Banyule Safe Travel Plan 2016-2026 Attachment 1 Attachment 2 Attachment 3

4.3

Attachment 2

Councillor Expense & Resource Policy (draft) ............................... 238

Local Government Act Review - Directions Paper and Submission Attachment 1

6.8

Draft review - Meeting Procedures Code (2015) ............................ 209

Councillor Expense & Resource Policy Attachment 1

6.6

Urban Planning & Building Department Activity Report - Jan June 2016 ..................................................................................... 189

Review of the Meeting Procedures Code (2015) Attachment 1

6.3

Banyule C108 Signed letter from Minister to Council Authorisation to Exhibit Amendment .............................................. 165 C108 Exhibition Documents .......................................................... 167

Urban Planning and Building Department Activity Report - January 2016 - July 2016 Attachment 1

6.2

Banyule Safe Travel Plan 2016-2026 .............................................. 92 Banyule Safe Travel Plan Appendix 1: BSTP Consultation Paper - Feedback Summary - What you told us ............................ 134 Banyule Safe Travel Plan Appendix 2: Community road safety programs and opportunities in Victoria ................................ 154

Plannning Scheme Amendment C108 - Heidelberg Central and Bell Street Mall Parking Overlays - Schedule 2 & 3 Attachment 1

4.4

Age friendly Banyule Policy Statement final version ........................ 88

Local Government Act Review - Banyule Submission .................. 261

Items for Noting Attachment 1 Attachment 2 Attachment 3 Attachment 4 Attachment 5 Attachment 6

Inclusion Access and Equity 2015 16 Achievements Report.......... 301 Disability Advisory Committee Minutes 10 August 2016 ................ 309 Age-Friendly Banyule Committee Minutes 12 August 2016 ........... 313 LGBTI Advisory Committee Minutes 16 August 2016 .................... 319 Multicultural Advisory Committee - Minutes 22 August 2016 ......... 322 BEAC August Meeting Minutes ..................................................... 326

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Attachment 1: Age friendly Banyule Policy Statement final version

Attachment 1

2.1

Item: 2.1

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2.1

Attachment 1: Age friendly Banyule Policy Statement final version

Attachment 1

Item: 2.1

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Attachment 1: Age friendly Banyule Policy Statement final version

Attachment 1

2.1

Item: 2.1

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2.1

Attachment 1: Age friendly Banyule Policy Statement final version

Attachment 1

Item: 2.1

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Attachment 1: Banyule Safe Travel Plan 2016-2026

Attachment 1

4.2

Item: 4.2

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Attachment 1: Banyule Safe Travel Plan 2016-2026

4.2

Item: 4.2

Executive Summary

Banyule City Council is committed to a community where residents and visitors can enjoy high quality amenity, and access services and destinations in a safe and sustainable manner. The Banyule Integrated Transport Plan (BITP) encourages people to make a change from private vehicular transport to active transport – walking, cycling and using public transport. In aligning with the Banyule Integrated Transport Plan, unless our transport network becomes safer, the safety of our transport users could become a barrier to sustainable transport. The Banyule Safe Travel Plan (BSTP) compliments the Banyule Integrated Transport Plan that sets out Council’s long term transport goals. The scope of the Banyule Safe Travel Plan has been widened to improve safety for all travellers and environments rather than limiting the Plan to road users and the road/footpath space. This allows the Plan to align better with other Council plans such as the Banyule Integrated Transport Plan, Safer Banyule Plan and the Place: Health and Wellbeing Plan. Council’s Transport System Hierarchy gives priority to sustainable active modes of transport. Active transport users cause the least harm to other road users and the environment; however sustain the most severe injuries if involved in a crash. The Banyule Safe Travel Plan seeks to reduce deaths and serious injuries towards zero over the ten year period of the plan. In the most recent five year period, 274 crashes occurred in Banyule, resulting in 11 fatalities and 316 serious injuries. Vehicle drivers and passengers make up 63% of all road fatalities and serious injuries within the municipality, and the remaining 37% involve pedestrians (15%), cyclists (9%) and motorcyclists (12%). There are high numbers of heavy vehicles using the arterial network within Banyule causing concern for Council and residents.

Vision and Key Safe Travel Themes To achieve the safe travel goals of the Banyule Safe Travel Plan, a Vision has been established in consultation with the local community:

Pathways to safer journeys – moving freely via people-friendly streets Key safe travel themes for the Plan have been identified through the analysis of crash statistics, community engagement, and consideration of the strategic context of Council and the State and Federal Governments. The safe travel themes are: 1. Safer Walking, Cycling and Travelling by Public Transport 2. Reduce Vehicle Impacts 3. Think Safe Travel 4. Encourage safe behaviour by all road users, and 5. Support the community to take action on safe travel issues

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Attachment 1

Transport impacts all aspects of our lives. It is used to participate in our work, education, family and social activities, and contributes to the economy, environment and infrastructure of our community.

Attachment 1: Banyule Safe Travel Plan 2016-2026

The Vision, key themes and objectives set out in the Plan will help lead Council and the community towards a safer Banyule for everyone.

Attachment 1

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Contents Executive Summary ......................................................................................................................1 1.

Towards safe travel in Banyule ..............................................................................................3 Why a Plan is needed .......................................................................................................................... 3 A Plan for safe travel ........................................................................................................................... 3 Reductions in road trauma ................................................................................................................. 4

What the community told us .............................................................................................................. 6 2.

Our Vision for safe travel .......................................................................................................8 Themes and objectives ....................................................................................................................... 8

Policy and standards framework and context.........................................................................9 International policy perspective ......................................................................................................... 9 National policy perspective................................................................................................................. 9 Victorian perspective ........................................................................................................................ 11 Banyule City Council policy and strategic context ............................................................................ 14

The Banyule community – people, place, risk profile ............................................................ 17 People and place ............................................................................................................................... 17 Who is at risk in Banyule? ................................................................................................................. 18

Partnerships ....................................................................................................................... 23

Banyule Safe Travel Strategic Directions and Actions ........................................................... 24 Key Theme 1: Safer Walking, Cycling and Travelling by Public Transport ........................................ 25 Key Theme 2: Reduce Vehicle Impacts ............................................................................................. 28 Key Theme 3: Think Safe Travel ........................................................................................................ 32 Key Theme 4: Shift Community Safety Culture ................................................................................. 36

Appendix 1: Consultation Paper – Feedback Summary – What you told us June 2016 .................. 39 Appendix 2: Community road safety programs and opportunities in Victoria .............................. 40

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Attachment 1

Development of the Banyule Safe Travel Plan.................................................................................... 5

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Attachment 1: Banyule Safe Travel Plan 2016-2026

1. Towards safe travel in Banyule Why a Plan is needed

Attachment 1

Private cars can have positive and negative effects on the health and wellbeing of the people of Banyule. This plan seeks to balance the benefits of local travel with the potential harm to health and wellbeing that arise from various modes of travel. Apart from the direct impact of trauma caused by vehicular traffic in Banyule – one or two people going to hospital every week - the perception of feeling unsafe while travelling on our roads on foot or by bicycle can deter some people from fully participating in community life. Children are not being encouraged to walk or ride to school. Some older people may stay at home when they could be out enjoying walking to a local community centre or parkland. We all miss out on exercise and fresh air while we sit in a car. In many cases, we can travel quicker and further by car. But as more people make the choice to travel by private car, our roads and car parks will become even more congested and we may find that this method of travel will be less attractive. Banyule has recently developed a plan which encourages people to begin to change from car travel to active transport – walking, cycling and using public transport. It is known as the Banyule Integrated Transport Plan 2015-2035. This Safe Travel Plan extends on the actions of that plan and places a renewed focus on the safety of walkers, cyclists and public transport users.

A Plan for safe travel The Safe Travel Plan has been developed to improve the safety of all modes of travel. We need to manage some of the risks (real and perceived) that people on foot or bicycle face when mixing it with cars and trucks on our roads and streets. This means giving people priority on local streets. It means slowing cars down when they are near where people can walk or ride. It means fewer cars on the road, and less kilometres driven by cars, per head of population. We need to reduce road trauma in Banyule, in particular, reducing the number of serious injuries occurring on our road network. The plan will work alongside ‘Towards Zero’ – the State Government’s vision for a future free of deaths and serious injuries on our roads, creating a City where there will be no preventable deaths or serious injuries at all on our roads.

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Item: 4.2 Population growth will continue in Banyule and our outer urban neighbouring municipalities including Whittlesea and Nillumbik.

Attachment 1

Through traffic on our arterial roads can be expected to continue to increase while Melbourneâ&#x20AC;&#x2122;s existing transport systems struggle to cope with increasing demands posed by population growth in outer Melbourne. Under the Banyule Integrated Transport Plan, Council will work with VicRoads to ensure that arterial roads within Activity Centres will provide priority for pedestrians, cyclists and public transport. Outside of these areas, arterial roads such as Bell Street and Greensborough Highway will provide priority for freight and car traffic. This approach will be complemented at a local level through Banyuleâ&#x20AC;&#x2122;s Local Road User Hierarchy, which assigns highest priority to pedestrians, cyclists and public transport above other road users, with sole occupant private cars and parked vehicles the lowest priority.

Reductions in road trauma Despite increases in traffic volumes, the number of fatal crashes in Banyule halved during the 1990s, but has levelled out to about two fatal crashes per year over the past 15 years. The number of people seriously injured and being admitted to hospital has been steady at about 60 per year over the past few years, with a slight increase in 2014, as shown in Figure 1.

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Attachment 1: Banyule Safe Travel Plan 2016-2026

People killed or injured in Banyule Number of people killed or injured

Attachment 1

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250

214

203 200

204

177

150 Killed 100 60

Serious injury Minor injury

50 3

2010

2011

2012

2013

2014

0 Year

Figure 1

Number of people killed/injured in road crashes in Banyule

This compares favourably with the number of people seriously injured during the five years 2004-2008, when an average of 99 people per year were seriously injured, or about two people per week. During the same five years 2004-2008, a total of 1,592 people suffered injuries of any severity, at an average of 318 per year. The previous Banyule Road Safety Plan 2009-2014 set a goal of reducing injuries to 200 per year in 2015. The latest available figures for all injuries are for 2010-2014, during which time an average of 260 people per year were treated for injuries, or 5 people every week. The Banyule Safe Travel Plan 2016-2026 will seek to reduce deaths and serious injuries towards zero over the ten-year period of the plan. The vision, key themes and objectives set out in the plan will help lead Council and the community towards this goal.

Development of the Banyule Safe Travel Plan Action A56 of the Banyule Integrated Transport Plan 2015-2035 states: “Review and update the Banyule Road Safety Plan”. In 2015, Council applied for and received funding from the Transport Accident Commission (TAC), enabling it to develop a safe travel plan. The plan builds upon Council’s Road Safety Plan 2010-2015 and adopts a broader, more inclusive concept of ‘safe travel’. The Banyule Safe Travel Plan has been developed following consultation with the community and key stakeholders. Key steps in developing the plan include: 

Establishing a Key Stakeholder Group and a Wider Reference Group to assist in the development and production of the plan. o

The Key Stakeholder Group comprised officers of Victoria Police, VicRoads and Council units which have a direct impact on safe travel in Banyule.

The Wider Reference Group comprised community members and representatives of external agencies which have an impact on safe travel in Banyule. Organisations represented on this

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Attachment 1: Banyule Safe Travel Plan 2016-2026

group included Bicycle Network, Public Transport Victoria, Victoria Walks, Public Transport Users Group, La Trobe University, Bus Association Victoria, Austin Health, Shopping Centre coordinators, RACV, Education Sector and neighbouring municipalities.

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 Review and analysis of relevant Council reports and other documents.

 Consultations with Council officers including those with responsibility for infrastructure and community services programs.  Workshop with the Key Stakeholder group to set the draft vision, themes and objectives.  Public consultation on the draft vision, themes and objectives, via Council’s website, online survey and consultation with Banyule’s advisory committees including the Multicultural Advisory Committee, Disability and Age-Friendly Champions Committees, and Bicycle Advisory Committee. Consultation was also undertaken with the wider Reference Group.  Development of strategic directions and draft actions.  Safe Travel Forum to workshop the strategic directions and draft actions.  Consultation on the draft Banyule Safe Travel Plan.

What the community told us Overall approximately 900 community members and stakeholders have been engaged during the development of the Banyule Safe Travel Plan. This summary is drawn from consultation with the community and key stakeholders. This is just a snapshot of what the community told us. More detailed information on the consultation process and feedback can be found in Appendix 1: Consultation Paper – Feedback Summary - What you told us –June 2016. Public Transport The community want our railway stations and public transport interchanges to be more accessible, welllit, clean and have adequate seating and shelter. They seek support to advocate for the provision of lifts at railway stations and to reduce the steepness of access ramps at railway stations. There is strong support for removing level crossings at Rosanna and Macleod. The community place a high value on safe connections between all forms of public transport – train, tram, bus and taxi. Active Transport Parents and children would like to be able to walk and cycle safely to school, the shops, sporting activities and community activities. Safe walking and cycling are significant for their physical and social well-being. The cycling community value the provision of exclusive on-road cycle lanes and good safe connections between on-road and off-road cycle facilities. The community supports pedestrian priority in our activity and neighbourhood centres and requests the progressive upgrading of key pedestrian routes, including allowing more green time for pedestrians to cross safely at traffic signals. Freight and Private Vehicular Transport There is concern about the volume of freight and private vehicular traffic on our arterial roads causing major congestion and a perception of reduced road safety. This congestion leads to vehicles leaving the

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Attachment 1

 Review and analysis of crash data.

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Attachment 1: Banyule Safe Travel Plan 2016-2026

main road system, using local roads as an alternative route. The community has expressed concern at the speed of vehicles on all roads in Banyule.

Attachment 1

Respect and Education The community identified respect towards fellow transport users, for example, cyclists showing respect for pedestrians on shared trails; car drivers showing respect towards cyclists on roads as a priority to achieve a safe travel City. Respect could be fostered through promotion and education activities. An ageing population has also brought forward some new safe travel issues around education and training for mobility scooter riders. Key stakeholders such as Victoria Police and VicRoads highly value the opportunity to work collaboratively with Council and other partners to resolve road safety issues in Banyule.

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2. Our Vision for safe travel

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Vision

The vision and key themes for safe travel in Banyule were developed through consultation with key stakeholders including Council, VicRoads and Victoria Police, and amended on the basis of community feedback via Council’s website, online survey and advice from Banyule’s advisory committees. They reflect our goal as a community to make travel safer in Banyule, especially for people not using a private car on their journey.

Themes and objectives Four themes and objectives have been identified.

Safer walking, cycling and travelling by public transport Improve the safety of walking, cycling and travelling by public transport in Banyule. Remove barriers to safe, convenient and confident local journeys on foot, by bike, and by bus, tram and train. Reduce vehicle impacts Reduce towards zero the negative impacts of vehicular road traffic on the health, safety and wellbeing of local people and visitors to Banyule, and on the long term health of the planet. Reduce the number, distance and speed of vehicular journeys within Banyule. Think safe travel

Integrate safe travel thinking into all policy, planning and operational decisions within Banyule Council. Seek to embed safe travel thinking into decisions made by Council’s partners. Shift community safety culture

Shift community awareness towards a clearer appreciation of the negative effects of private vehicular transport in Banyule. Obtain active support and participation by individuals, community groups and businesses in efforts to achieve safe travel.

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Pathways to safer journeys – moving freely via people-friendly streets

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Attachment 1: Banyule Safe Travel Plan 2016-2026

3. Policy and standards framework and context International policy perspective International Standard ISO 39001-2012: Road traffic safety (RTS) management systems – Requirements with guidelines for use

Attachment 1

International Standard ISO 39001-2012: Road traffic safety (RTS) management systems – Requirements with guidelines for use was first published in 2012. It provides a coherent, systematic strategic framework for a range of organisations who manage or use the road system as a major part of their activities. It is applicable to road management authorities such as Banyule City Council and VicRoads. It also provides guidance for Banyule City Council in relation to safe travel responsibilities and initiatives that extend well beyond those of a road management authority. These include responsibilities for the health and wellbeing of the local people, and the need to engage stakeholders and partners in the work of reducing the potential harm done by road traffic. It also provides guidance to improve safety of travel generated by Council’s own activities, as a major road user within Banyule. The Banyule Safe Travel Plan 2016-2026 aligns closely with ISO 39001.

National policy perspective National Road Safety Strategy 2011-2020 (NRSS) The National Road Safety Strategy 2011–2020 represents the commitment of federal, state and territory governments to an agreed set of national goals, objectives and action priorities; setting out a path for action to reduce fatal and serious injury crashes on Australian roads. The Strategy aims to elevate Australia's road safety ambitions through this decade and beyond. It is firmly based on Safe System principles and is framed by the guiding vision that no person should be killed or seriously injured on Australia's roads. As a step towards this long-term vision, the strategy presents a 10year plan to reduce the annual numbers of both deaths and serious injuries on Australian roads by at least 30 per cent. The casualty reduction targets for 2020 are ambitious but achievable. However, the level of trauma reduction that can actually be achieved by 2020 will depend on the costs and policy changes that the community is prepared to accept in return for a safer road transport system. The strategy sets out a range of high-level directions and interventions to drive national road safety performance to the end of 2020. These focus on the main areas where there is evidence that sustained, coordinated effort can lead to large gains. There is also a focus on measures which may not see results for some time but which will lead to long-term improvement. The National Road Safety Strategy represents the commitment of federal, state and territory governments to an agreed set of national road safety goals, objectives and action priorities. It is supported by a comprehensive performance monitoring and reporting regime. National Road Safety Action Plan 2015-2017 The National Road Safety Action Plan is intended to support the implementation of the National Road Safety Strategy 2011-2020. It addresses key road safety challenges identified in the 2014 review of the

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strategy and details a range of priority national actions to be taken by governments over the three years 2015 to 2017.

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The Action Plan was developed cooperatively by Commonwealth, state and territory transport agencies, and was endorsed by the Transport and Infrastructure Council in November 2014. It does not replace the broader 10-year agenda of the National Road Safety Strategy 2011–2020, but will help to ensure that national efforts in the three years 2015-2017 are focused on strategically important initiatives. Actions are grouped as follows:  Prioritising our investments in infrastructure  Encouraging safer road use  Advancing the Safe System. National Health Priorities: The National Health Priority Areas (NHPAs) are diseases and conditions that Australian governments have chosen for focused attention because they contribute significantly to the burden of illness and injury in the Australian community. The Australian Institute of Health and Welfare (AIHW) publishes information on the NHPAs and their associated indicators and risk factors, across the Australian population and focusing on particular populations of interest. Injury is one of the nine current National Health Priorities, which are set out in Figure 2. Australian National Health Priorities  Cancer control  Cardiovascular health  Injury Prevention and control  Mental health  Diabetes mellitus  Asthma  Arthritis and musculoskeletal conditions  Obesity and Dementia. Transport was the second most common cause of injury across Australia, after falls (2011-12).

Figure 2

Main causes of injury in Australia, 2011-12

Australian National Health Priorities

Funding opportunities at Federal level: Black Spot funding The Federal Black Spot Program is part of the commitment to reduce crashes on Australian roads. Black Spot projects target those road locations where crashes are occurring most frequently. By funding measures such as traffic signals and roundabouts at dangerous locations, the program reduces the risk of crashes. Programs of this sort are very effective, saving the community many times the cost of the relatively minor road improvements that are implemented.

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 Improving the safety of our vehicle fleet

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Attachment 1: Banyule Safe Travel Plan 2016-2026

The Black Spot Program makes an important contribution in reducing the national road toll under the National Road Safety Strategy and Action Plan. Local municipalities can apply for funding for specific site upgrades and funding is allocated according to crash history and benefit-cost ratio. The Australian Government has committed $500 million to the Black Spot Program from 2014-15 to 201819, which includes an additional $200 million over two years from 2015-16 to improve road safety across the nation. New changes to the program’s eligibility criteria has reduced the minimum crash history of sites from 3 to 2 casualty crashes over five years or 0.13 casualty crashes per kilometre per year over 5 years.

Attachment 1

The criteria have also been amended to allow more funding for the proactive treatment of unsafe roads. Consultative Panels will able to allocate up to 40% of funding to sites on the basis of a road safety audit.

Victorian perspective Victorian Road Safety Strategy 2013-22 This strategy outlines an approach that will lead to major improvements in safety on our roads – improvements that will make a dramatic difference, reducing the Victorian road toll by more than 30 per cent to below 200 deaths per year, a number which was thought impossible less than a decade ago. The next sub-section of this report draws on Victorian Government information about the strategy. Towards Zero Towards Zero is a vision for a future free of deaths and serious injuries on our roads. It acknowledges that as humans, we make mistakes. But when those mistakes happen on our roads we come off second best, because our bodies aren't designed to absorb high impact speeds. That's why we need to ensure we have a safe road system in place. A system that protects us from our own mistakes and those of others. A system that will change road safety for good. Towards Zero group initiatives are coordinated through Victoria's Road Safety Strategy. The associated Victorian Road Safety Action Plan 2013-2016 details the steps to be taken to achieve the vision, targets and direction outlined in Victoria's Road Safety Strategy 2013–22. Towards Zero is in effect an enhanced Safe System approach established by Government and key partners including VicRoads, TAC, Victoria Police, RACV and others.

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The Safe System The Victorian Road Safety Strategy and Towards Zero initiatives focus on a Safe System approach: Safe Roads, Safe Speeds, Safe Vehicles, Safe People. This is also the main focus of ISO 39001 and of the National Road Safety Strategy. The Safe System approach to improving road safety involves a holistic view of the road transport system and the interactions among roads and roadsides, travel speeds, vehicles and road users. It is an inclusive approach that caters for all groups using the road system, including drivers, motorcyclists, passengers, pedestrians, cyclists, and commercial and heavy vehicle drivers. Consistent with our long-term road safety vision, it recognises that people will always make mistakes and may have road crashes—but the system should be forgiving and those crashes should not result in death or serious injury. The Safe System Approach In 2004 VicRoads adopted the Safe System approach in the delivery of its road safety programs. The Safe System is derived from the Swedish model ‘Vision Zero’ which is based on the following principles: 

Road users are likely to make mistakes (even with a focus on education/prevention);



System designers and vehicle manufacturers are responsible for building in safety so that when crashes occur, the road design, vehicle and speed limit ensure that crashes are survivable; and,



Road users are responsible for obeying the road rules.

The Banyule Safe Travel Plan is aligned with the Safe System approach, including the following key elements:

Aspect

Government and community actions

Safer roads and roadside environments

Improvements to the safety of the roads and roadsides including clear zones, separation between moving vehicles and unprotected road users, intersection improvements, guardrail and lower speed limits.

Safer vehicles

Achieved at statewide and national levels through a market-driven and regulatory approach, and at local level through fleet safety policies and programs.

Safer road users

Road users have an obligation to follow the road rules to ensure their own safety and the safety of other road users. At community level, this involves raising awareness of the risks people face and the steps they can take to reduce the risks, supported by enforcement. These messages are conveyed through local media and community networks, to bring the key principles closer to home and generate a greater sense of community ownership of road safety improvement.

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Attachment 1: Banyule Safe Travel Plan 2016-2026

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Attachment 1: Banyule Safe Travel Plan 2016-2026

Maximum tolerable impact speeds The Safe System is based around maximum impact speeds that the human body can withstand. These are set out in Figure 3. (source: Victorian Transport Accident Commission).

Attachment 1

Common crash types and maximum tolerable impact speeds

Figure 3

Head-on

70 km/h

Side-impact

50 km/h

Turn-against

50 - 70 km/h

Pedestrians

30 km/h

Roadside poles / trees

30 - 50 km/h

Risk of fatality versus speed(kph)

Victoria Police Road Safety Strategy 2013-18 and associated Action Plan 2013-2016 The Victoria Police Road Safety Strategy 2013-2018 provides the policing framework for reducing road trauma and making our roads safer. The Victoria Police Road Safety Action Plan 2013-18 provides detail on the key road user behaviours and road user groups contributing to Victorian road trauma and Victoria Police's approach to tackling these areas. Victorian Public Health and Wellbeing Plan 2015-2019: The second Victorian Public Health and Wellbeing Plan establishes an ambitious vision for the state: a Victoria free of the avoidable burden of disease and injury, so that all Victorians can enjoy the highest attainable standards of health, wellbeing and participation at every age. Consistent with this vision, and with the objective of the Public Health and Wellbeing Act 2008, the overarching aim of this plan is to reduce inequalities in health and wellbeing. One of the Health Priorities is Preventing violence and injury, which includes as one of its strategic directions - “Continue to reduce the injury-related mortality and morbidity from transport-related injury, workplace hazards, falls (particularly for older Victorians) and sports”. Plan Melbourne Plan Melbourne establishes Melbourne’s long-term strategy for growth and development. It includes key goals and directions for critical city-shaping transport projects. Plan Melbourne 2016 will maintain the focus on: ORDINARY MEETING OF COUNCIL ON 5 SEPTEMBER 2016 Page 106

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

providing for employment in an expanded central city, and state-significant employment clusters and industrial precincts



transforming the transport system to support a more efficient, productive city with improved travel options to increase social and economic participation



directing growth and increased development intensity to strategic locations



achieving a city of ‘20-minute neighbourhoods’

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An additional 7 million extra road, public transport, cycling and pedestrian trips will occur per day on Melbourne’s transport network by 2040. As the city grows, Melbourne’s transport network will be under increasing pressure. We must ensure new housing is supplied in locations with good access to transport to ensure that Melbourne remains equitable and prosperous. According to VicRoads’ Traffic Monitor 2013-2014, in the ten-year period 20052014, traffic volumes on Melbourne freeways increased by 50%.

Banyule City Council policy and strategic context Banyule City Plan 2013-2017 The Banyule City Plan sets out Council’s key directions, and directs Council’s efforts, with direct links to Council’s financial and resource planning. It articulates the following vision for Banyule:

The Core Principles that guide Council to achieve its vision are:

The first three principles apply directly to the task of planning for safer travel in Banyule.

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Attachment 1

The transport challenge is described in Plan Melbourne:

Attachment 1: Banyule Safe Travel Plan 2016-2026

Banyule People: Health and Wellbeing Policy and Strategy 2013-2017 The Banyule People Plan is Council’s municipal public health and wellbeing plan. This fulfils Council’s legislative responsibility to plan for the health and wellbeing of its people. The key objectives, with links to the Council plan, are shown in Figure 4.

Attachment 1

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Figure 4

Banyule People : Health and Wellbeing Policy and Strategy 2013-2017 Objectives

Banyule Age Friendly Cities and Communities Program Banyule City Council became a member of the WHO Global Network of Age-friendly Cities and Communities in December 2014. This time also marked the commencement of the inaugural Banyule Age-friendly Advisory Committee (BAFCAC) which brings together residents, government and local agencies to support Banyule in being an age-friendly City. The BAFCAC advises Council on a range of issues that may influence policy, service and program development as it affects older people. This advice will assist Council to identify, articulate and respond appropriately to new and emerging issues and to develop and implement plans that benefit the community. Banyule has also established an Age-friendly City Champion program. Interested residents are provided with free training which provides an understanding of active ageing and creating age-friendly communities. The purpose of the Program is to invite ‘our champions’ to assist Council in a number of different activities which will influence and shape Banyule’s age-friendly journey. Several of the Agefriendly City Champions participated in the Safe Travel Forum in March 2016 as part of the development of this Safe Travel Plan. Strategic Transport Planning within Banyule Banyule City Council has developed a range of transport strategies covering various transport topics, many with relevance to safe travel. Council has also expressed advocacy positions in relation to transport issues impacting Banyule and its community. The first Banyule Road Safety Strategy was produced in 2000. Two revisions of the Strategy followed: – the 2003-2006 Strategy and the 2010-2015 Plan. It is intended that the Banyule Safe Travel Plan 2016ORDINARY MEETING OF COUNCIL ON 5 SEPTEMBER 2016 Page 108

Attachment 1: Banyule Safe Travel Plan 2016-2026

2026 will essentially be a Safe Travel Action Plan that will assist in delivering safer travel, describing key strategic objectives of making City of Banyule a safe, vibrant, and environmentally balanced place to live. The new Plan aligns closely with Council’s recent Banyule Integrated Transport Plan 2015-2035 which was adopted by Council in 2015.

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Key strategic transport documents adopted by Council that set a vision for safe and sustainable future are set out below.

This is a plan for managing transport in the City of Banyule over the 20-year period. The BITP promotes a new approach to transport management with focus on modifying travel behaviour and increasing patronage of public transport and active transport rather than continued capital expenditure on road infrastructure. Banyule Bicycle Strategy 2010-2020 Banyule’s Bicycle Strategy is dedicated to developing a combination of appropriate off-road and on-road bicycle networks to ensure cycling becomes a realistic travel choice for all residents and visitors to Banyule. The Bicycle Strategy and Action plan identifies key local bicycle infrastructure required to provide a safe and connected network for all users. Banyule Activity Centre Car Parking Policy and Strategy Banyule's Activity Centre Car Parking Policy (ACCPP) was introduced in 2010 to guide the management of car parking in and around Activity Centres. This is a long term policy applying to all retail and shopping centres in Banyule, with individual parking plans being developed for each Activity Centre over time and in consultation with residents, traders, employees and visitors to the area. Council's Transport Advocacy There are many transport networks and services that operate in Banyule and are run by the State through VicRoads and Public Transport Victoria (PTV). Council often has an opinion on how these might be improved for the ongoing benefit of the Banyule community. At such times Council takes an advocacy role to seek to influence the Victorian Government and state wide agencies on behalf of Banyule’s community. Council has adopted a key Transport Advocacy stance on a range of transport issues.

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Banyule Integrated Transport Plan 2015-2035

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Attachment 1: Banyule Safe Travel Plan 2016-2026

4. The Banyule community â&#x20AC;&#x201C; people, place, risk profile People and place Banyule is home to 125,000 people, over one third of whom are 50 years or older, which is higher than the average for Greater Melbourne. The population is increasing at both ends of the age spectrum: the older age groups, and also among pre-school ages.

Attachment 1

A total of 16% of the population comes from non-English speaking backgrounds, with over 120 different languages spoken at home across Banyule. Over 5,000 people within Banyule need help in their daily lives due to a disability. Banyule has three Activity Centres and 10 Neighbourhood Centres, as shown in the following map which comes from the Banyule Integrated Transport Plan 2015-2035.

Figure 5

Land Use and Development (Banyule Integrated Transport Plan 2015-2035)

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Banyule is well served by the Hurstbridge train line which runs the length of the municipality. Radial transport is provided by three orbital Smart Bus services. The 86 Tram runs along Plenty Road which forms part of the western border of the municipality. Most suburbs are served by local buses.

Who is at risk in Banyule? This section presents crash analysis mainly from VicRoads CrashStats data base. The database was changed in February 2016, resulting in the latest available detailed data being up to the end of 2013. As the new crash statistics system continues to be developed, more recent data will become available. Most fatal and serious injury crashes in Banyule occur on arterial and sub-arterial roads.

Figure 6 : Location of fatal and serious injury crashes in Banyule, 2010-2015. Red dots indicate fatal crashes; blue dots indicate serious injury crashes.

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Attachment 1

The terrain is a mixture of flatter areas to the west and along the Yarra River flood plain. Upper Heidelberg Road runs along a ridge, with steep slopes down to the Yarra River in the east and gentler slopes towards the Darebin Creek, forming the western border of the municipality. The terrain is relatively hilly in the north east around Greensborough which can make travel by foot and bike difficult.

Attachment 1: Banyule Safe Travel Plan 2016-2026

The location of fixed speed and red light cameras in the region are shown in Figure 7 (source: www.camerassavelives.vic.gov.au). Only two camera locations are indicated in Banyule. There is only one camera indicated on Greensborough Highway/Rosanna Road/Lower Heidelberg Road. The location of safety cameras does not match the location of serious injury crashes.

Figure 7

Fixed speed and red light camera locations in the north eastern suburbs

The road user groups killed in road crashes in Banyule are shown below (Figure 8). One female and 12 males died during the most recent five-year period for which detailed data is available.

People killed on roads, Banyule 1/1/2009 31/12/2013 5

5 Male

People killed

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Female

4 3 2 1

1 0

0 Pedestrians

Figure 8

Drivers

Passengers

Road user groups killed in Banyule

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Motorcyclists

Cyclists

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Figure 9:

Attachment 1

The age and gender of people killed in Banyule are shown below (Figure 9).

Age of people killed on roads in Banyule

Number injured / no. of years in age group

The risk of serious injury to pedestrians is shown below. The age groups are of different sizes. Therefore, the risk is calculated as the number of pedestrians seriously injured divided by the number of years in each age category. The risk of serious injury is greatest for males aged 18-25 years.

Risk of serious injury to pedestrians, Banyule 1/1/2009 - 31/12/2013

1.4 1.2

Male

1.0

Female

0.8 0.6 0.4 0.2 0.0 0-4

5-12 13-15 16-17 18-21 22-25 26-29 30-39 40-49 50-59 60-64 65-69 70-74 75+ Age

Figure 10:

Risk of serious injury to pedestrians

ORDINARY MEETING OF COUNCIL ON 5 SEPTEMBER 2016 Page 113

4.2

Item: 4.2

Attachment 1: Banyule Safe Travel Plan 2016-2026

The risk of serious injury to drivers is greatest for 18-21 year-old females.

Number injured / number of years in age category

Male

Female

3.0 2.5 2.0 1.5 1.0 0.5 0.0 0-4

5-12 13-15 16-17 18-21 22-25 26-29 30-39 40-49 50-59 60-64 65-69 70-74 75+ Age

Figure 11:

Risk of serious injury to drivers

Passengers at greatest risk of serious injury are 16-17 year-old females.

Number of seriously injured / number of years in age category

Attachment 1

Risk of serious injury to drivers, Banyule, 1/1/2009 31/12/2013

Risk of serious injury to passengers, Banyule 1/1/2009 - 31/12/2013 1.6 1.4 1.2 1.0 0.8 0.6 0.4 0.2 0.0

Male

Female

Age

Figure 12:

Risk of serious injury to passengers

Males are at greatest risk as motorcyclists, especially those aged 22-29 and 50-59.

ORDINARY MEETING OF COUNCIL ON 5 SEPTEMBER 2016 Page 114

Attachment 1: Banyule Safe Travel Plan 2016-2026

4.2

Item: 4.2

1.4 1.2 1.0 0.8 0.6 0.4 0.2 0.0

Male

Female

Attachment 1

Number injured / number of years in category

Risk of serious injury to motorcyclists, Banyule 1/1/2009 - 31/12/2103

Age

Figure 13:

Risk of serious injury to motorcyclists

Number of injuries / number of years in age category

Males aged 18-49 years are at greatest risk as cyclists.

Risk of cyclist injury from collision with vehicle, Banyule, 1/1/2009 - 31/12/2013 3.0 Male

2.5

Female

2.0 1.5 1.0 0.5 0.0

Age

Figure 14:

Risk of injury to cyclists

ORDINARY MEETING OF COUNCIL ON 5 SEPTEMBER 2016 Page 115

4.2

Item: 4.2

Attachment 1: Banyule Safe Travel Plan 2016-2026

Partnerships

All sectors of our community have a role to play in ensuring that the road and travel environment is safe. A collaborative approach to safe travel is essential to achieving the aims of the Banyule Safe Travel Plan. In developing this plan, a wide variety of community members and agencies gathered at a number of different forums, workshops and meetings to discuss how they could work with Council and other agencies to ensure the safest travel environment for Banyule and its community.

Attachment 1

Council is committed to working with professional and community stakeholders to influence the behaviour of all transport users. The major stakeholders include, but are not limited to:

Public Transport Victoria Adjacent Councils

Victoria Police

Banyule City Council

VicRoads

Safe Travel Partners

Traders and Businesses

Community Groups

Transport Acciden t Commission

Banyule Schools RoadSafe Residents

Metro North East

ORDINARY MEETING OF COUNCIL ON 5 SEPTEMBER 2016 Page 116

Attachment 1: Banyule Safe Travel Plan 2016-2026

6. Banyule Safe Travel Strategic Directions and Actions Draft strategic directions and actions (A) were developed based on stakeholder consultations and analysis of crash statistics and other information. These were then amended based on feedback from the Banyule Safe Travel Plan forum in March 2016.

4.2

Item: 4.2

The actions listed in the Plan aim to address safe travel in an integrated way by introducing a broad range of initiatives covering infrastructure and behavioural measures. The actions are designed to effect change so that people of all ages and abilities in Banyule will be able to travel on the local road and path network to their chosen destinations safely and with confidence. Implementation of the Action Plan Many of the actions in this plan will require further study and/or consultation. The implementation plan sets the time frames, partnerships, external stakeholders and resources required to enable the successful completion of each of the actions identified within the Plan. Delivery of actions is prioritised into short term (1-2 years), medium term (3-5 years) and long term (6-10 years). Ongoing actions have also been included.

ORDINARY MEETING OF COUNCIL ON 5 SEPTEMBER 2016 Page 117

Attachment 1

The Banyule Safe Travel Plan takes a holistic approach to promoting safe and healthy travel within Banyule. By taking this broader approach which encompasses all aspects of safe travel, the actions in the Plan will be more effective. The Banyule Safe Travel Plan encourages all road users to demonstrate more responsible behaviour and show courtesy to other road users.

4.2

Item: 4.2

Attachment 1: Banyule Safe Travel Plan 2016-2026

Key Theme 1: Safer Walking, Cycling and Travelling by Public Transport Improve the safety of walking, cycling and travelling by public transport in Banyule. Remove barriers to safe, convenient and confident local journeys on foot, by bike, and by bus, tram and train. No.

Action

Key Stakeholders and Partnerships

Timeframe

Resources

Short Term (1-2yrs)

Medium Term (3-5yrs)

Long Term (6-10yrs)

+++

Ongoing

Attachment 1

Strategic Direction 1: Remove physical barriers to safe, convenient and confident local journeys A1

In consultation with each local community, plan and conduct a sequential program of safe pedestrian, cyclist and mobility scooter access audits at:  each of the 10 neighbourhood centres in Banyule.  other high pedestrian activity locations, such as libraries, sports fields, schools, meeting places. Provide obvious, obstruction-free, safe and direct pedestrian access to and within each neighbourhood centre.

Banyule City Council Local Community Local Businesses Banyule Bicycle Users Group

Periodically review pedestrian and cyclist access and safety within each of Banyule’s three activity centres.

Banyule City Council Local Community Local Businesses Banyule Bicycle Users Group

+++

○

Progressively upgrade key pedestrian routes, providing shelter, drinking fountains and high seating with armrests, to assist people of all abilities to utilise these routes.

Banyule City Council Local Community

+++

○

Maintain clear paths of travel on footpaths in shopping strips. Apply disability access guidelines and enforce footpath trading conditions. Educate the community on the importance of unobstructed paths of travel for people of all abilities.

Banyule City Council Local Community Local Businesses

+++

○

Work with Public Transport Victoria (PTV) and other relevant stakeholders to ensure user-friendly and direct safe pedestrian and cyclist access to all railway platforms and bus stops at railway stations and public transport interchanges.

Banyule City Council Local Community Public Transport Victoria

+++

○

ORDINARY MEETING OF COUNCIL ON 5 SEPTEMBER 2016 Page 118

Action

Key Stakeholders and Partnerships

Timeframe Short Term (1-2yrs)

Medium Term (3-5yrs)

+++

Resources Long Term (6-10yrs)

Ongoing

Review and improve signage, security, shelter, seating and lighting conditions at public transport interchanges and public transport stops.

Banyule City Council Public Transport Victoria

Continue to advocate for additional road crossing facilities for pedestrians on arterial roads such as Lower Heidelberg Road and Greensborough Highway.

Banyule City Council VicRoads

+++

○

Support state wide media campaigns that highlight the dangers of pedestrians, cyclists and drivers being distracted by mobile devices.

Banyule City Council RoadSafe Transport Accident Commission

+++

○

4.2

No.

Attachment 1: Banyule Safe Travel Plan 2016-2026

Strategic Direction 2: Remove logistical barriers to safe, convenient and confident local journeys A9

Advocate for better-timed connections between transport services to minimise perceived exposure to personal safety risks while waiting at public transport stops.

Banyule City Council Public Transport Victoria

+++

○

A10

Advocate for and improve if necessary, modal interchange security, especially at Activity Centres.

+++

○

A11

Advocate for community transport to and from local shopping centres via Council partnerships with local service clubs, social clubs and traders’ associations.

+++

○

A12

Review pedestrian signal phase durations and “green” time, with a view to allowing longer crossing times for slower walkers in areas frequented by older people, children or people with disabilities. Review potential for priority start for pedestrians (before the vehicles get a green light).

Banyule City Council Public Transport Victoria Trader Associations Banyule City Council Local Service and Social Clubs Trader Associations Banyule City Council Local Community VicRoads

A13

Review and reduce “call up” or “wait” times at pedestrian signals, to encourage pedestrian use of formal crossings and to improve pedestrian confidence and compliance at traffic lights.

A14

Review uncontrolled right hand turns at high-risk pedestrian and vehicle crash locations.

+++

Banyule City Council Local Community Public Transport Victoria

+++

Banyule City Council Public Transport Victoria

+++

ORDINARY MEETING OF COUNCIL ON 5 SEPTEMBER 2016 Page 119

Attachment 1

Item: 4.2

4.2

Item: 4.2

No.

Attachment 1: Banyule Safe Travel Plan 2016-2026

Action

Key Stakeholders and Partnerships

Timeframe Short Term (1-2yrs)

Medium Term (3-5yrs)

Resources Long Term (6-10yrs)

Ongoing

Attachment 1

Strategic Direction 3: Build confidence among local people to walk or ride instead of travelling by car A15

Publicise safe routes, and current or recent safety improvements to the road and path network, so as to build confidence in walking and cycling.

Banyule City Council VicRoads

+++

○

A16

Advocate to Parks Victoria for improvements to connections between paths and improved amenity along trails, including high seating with armrests and water fountains.

Banyule City Council Parks Victoria

+++

○

A17

Advocate for secure bicycle parking (such as Parkiteer) at all train stations in Banyule.

+++

○

A18

Continue to provide wayfinding signage to local destinations for people walking or cycling.

Banyule City Council Public Transport Victoria Bicycle Network Banyule City Council Local Community

+++

○

A19

Identify and publicise suitable “shimmy routes” – namely, quieter streets suitable for cycling, parallel to busier roads.

+++

A20

Promote walking as a viable travel option for all ages and abilities, to various local destinations.

Banyule City Council Bicycle Network Local Community Banyule City Council Public Transport Victoria

+++

A21

Encourage use of public transport via “live information” signs at bus stops and railway stations, and through real time timetable information such as TramTracker combined with the PTV Journey Planner.

Banyule City Council Public Transport Victoria

A22

Link local schools to available programs promoting safe school travel, and to community based approaches, such as:  TravelSmart Travel Planning;  Safe Routes To School;  Ride2School/Walk2School;  Park Part Way;  Walking School Bus, Streets Ahead and Red Sneaker Routes.

Banyule City Council Local Primary, Secondary Schools. Tertiary Institutions

Key:

○ Already resourced or budgeted;

$ $0 - $10K;

$$ $10 - $100K;

ORDINARY MEETING OF COUNCIL ON 5 SEPTEMBER 2016 Page 120

+++

$ +++

○

+++

○

+++

○

Attachment 1: Banyule Safe Travel Plan 2016-2026

4.2

Item: 4.2

Key Theme 2: Reduce Vehicle Impacts Reduce towards zero the negative impacts of vehicular road traffic on the health, safety and well-being of local people and visitors to Banyule, and on the long term health of the planet. Reduce the number, distance and speed of vehicular journeys within Banyule. Action

Key Stakeholders and Partnerships

Timeframe Short Term (1-2yrs)

Medium Term (3-5yrs)

Resources Long Term (6-10yrs)

Ongoing

Strategic Direction 4: Reduce vehicle speed limits in Banyule to speeds compatible with the design speed and safe use of roads by all road users, at each level of the road hierarchy, according to specific road use and conditions. A23

Continue to advocate to VicRoads to review and progressively reduce speed limits in those activity centres and neighbourhood centres in Banyule subject to a 50km/h or 60km/h speed limit.

Banyule City Council VicRoads

A24

Advocate to VicRoads to consider extending 40km/h speed limits to local roads across the municipality, based on need.

Banyule City Council Local Community VicRoads

+++

○ +++

○

Strategic Direction 5: Encourage and enforce compliance with speed limits A25

Continue to work with Victoria Police to identify and target locations where speed limits are frequently exceeded and/or where speeding contributes to a high risk of crashes.

Banyule City Council Victoria Police

+++

○

A26

In collaboration with Victoria Police and RoadSafe Metropolitan North Eastern, deploy active messages on roadsides using speed trailer and electronic variable message signage, aimed at speeding, driver inattention and other threats to safe travel.

Banyule City Council Victoria Police Road Safe Metropolitan North Eastern

+++

○

A27

Advocate for additional fixed traffic safety cameras (speed and red light cameras) at key locations in Banyule, particularly on Lower Heidelberg Road, Greensborough Highway, Banksia Street and Bell Street.

Banyule City Council Victoria Police VicRoads

+++

○

ORDINARY MEETING OF COUNCIL ON 5 SEPTEMBER 2016 Page 121

Attachment 1

No.

4.2

Item: 4.2

No.

Attachment 1: Banyule Safe Travel Plan 2016-2026

Action

Timeframe

Resources

Short Term (1-2yrs)

Medium Term (3-5yrs)

Long Term (6-10yrs)

Ongoing

A28

Continue to progressively design streetscapes to encourage safer walking and cycling which will in turn result in a safer driving environment.

Banyule City Council Local Community

+++

○

A29

Heighten awareness of active police enforcement campaigns and the increased risk of being detected if speeding, especially through roadworks zones and school zones.

Banyule City Council Local Community Victoria Police

+++

○

 

Attachment 1

Key Stakeholders and Partnerships



Promote related penalties. Promote the message that better driver compliance leads to better safety and less road trauma, via newspapers, social media and the Banyule Banner. Promote targeted messages through community groups, education and business sectors.

Strategic Direction 6: Support and Educate Young Drivers A30

Continue to support the L2P program, which assists young drivers who do not have access to supervised driving practice, to achieve 120 hours supervised learner driver practice.

Banyule City Council VicRoads LLEN

+++

○

A31

In partnership with VicRoads and RoadSafe Metropolitan North Eastern, continue, and expand to more schools, the delivery of young driver programs in secondary schools including Keys Please (Year 10), Fit2Drive workshop (Year 11) and Looking After Our Mates (Year 12 and community settings).

Banyule City Council VicRoads RoadSafe Metropolitan North East

+++

A32

Encourage sporting clubs to take up and implement the Good Sports program policies and practices.

Banyule City Council Social Clubs

+++

○

A33

Promote to learners and novice drivers key messages around sharing the roads with cyclists, motorised mobility device users, pedestrians and people with prams or using wheelchairs or walking frames.

Banyule City Council Road Safe Metropolitan North East Local Community

+++

ORDINARY MEETING OF COUNCIL ON 5 SEPTEMBER 2016 Page 122

+++

No.

A34

Action

Promote the advantages of vehicles with enhanced safety features, especially for inexperienced drivers, via relevant programs and websites.

Attachment 1: Banyule Safe Travel Plan 2016-2026

Key Stakeholders and Partnerships

Timeframe

Resources

Short Term (1-2yrs)

Medium Term (3-5yrs)

Long Term (6-10yrs)

Banyule City Council

+++

Ongoing

4.2

Item: 4.2

○

A35

Promote education programs (Wiser Driver and others) and alternatives to Banyule City Council driving (Wiser Walker, Wiser Traveller, Community Mobility for Older VicRoads People) for drivers whose ability may be reduced by age, disability or illhealth. Ensure sessions are interactive, relevant and meaningful to each group.

+++

○

A36

Encourage seniors groups to host speakers and make information available to their members about safe driving and safe local travel in older age. Provide opportunities for seniors to hear key messages about recognising and living safely with increasing vulnerability and fragility.

Banyule City Council VicRoads RoadSafe Metropolitan North East

+++

○

A37

Promote the uptake of vehicles with enhanced safety features to help protect older drivers and passengers.

Banyule City Council Local Community

+++

○

A38

Promote the range of available transport options to people, based on RACV information and VicRoads publication Getting Around Without A Car.

Banyule City Council Road Safe Metro North East Local Community

+++

○

Strategic Direction 8 : Discourage high risk driving A39

Encourage people to report high risk driving to Crimestoppers online or by phone 1800 333 000, via information and a link on Council's website.

Banyule City Council Victoria Police

+++

○

A40

Encourage drivers to use arterial roads and main roads in preference to local streets where possible. Discourage “rat running” to reduce the volume and speed of cars using local streets.

+++

○

A41

Help promote and reinforce state wide media campaigns that:  highlight the dangers of drivers being distracted by mobile devices.  promote wearing of seatbelts by all truck and car drivers and passengers.

Banyule City Council VicRoads RoadSafe Metropolitan North East Banyule City Council VicRoads Transport Accident Commission

+++

○

ORDINARY MEETING OF COUNCIL ON 5 SEPTEMBER 2016 Page 123

Attachment 1

Strategic Direction 7: Support and Educate Drivers with reduced capabilities

4.2

Item: 4.2

No.

Attachment 1: Banyule Safe Travel Plan 2016-2026

Action

Key Stakeholders and Partnerships

Timeframe

Resources

Short Term (1-2yrs)

Medium Term (3-5yrs)

Long Term (6-10yrs)

Ongoing

Attachment 1

Strategic Direction 9: Discourage drink driving and drug driving A42

Promote sober driving and designated driver initiatives via licensed venues, Banyule City Council sporting clubs and events. Highlight the likelihood of being caught Victoria Police offending. Local Community

+++

○

A43

Encourage all licensed venues and groups that meet at licensed premises to make breath testing for alcohol available to patrons.

Banyule City Council Social Clubs Victoria Police

+++

○

A44

Advocate for and publicise targeted drug and drink driving enforcement.

Banyule City Council Victoria Police

+++

○

Key:

○ Already resourced or budgeted;

$ $0 - $10K;

$$ $10 - $100K;

ORDINARY MEETING OF COUNCIL ON 5 SEPTEMBER 2016 Page 124

Attachment 1: Banyule Safe Travel Plan 2016-2026

4.2

Item: 4.2

Key Theme 3: Think Safe Travel Integrate safe travel thinking into all policy, planning and operational decisions within Banyule Council. Seek to embed safe travel thinking into decisions made by Council’s partners. No.

Action

Key Stakeholders and Partnerships

Timeframe Short Term (1-2yrs)

Medium Term (3-5yrs)

+++

Resources Long Term (6-10yrs)

Ongoing

A45

In alignment with Council’s four-year planning cycle, progressively review all key Council planning documents to identify places where each plan could be amended to strengthen Council's efforts to ensure safe travel for Banyule residents and visitors of all ages and abilities. Plans to be reviewed include:  Municipal Strategic Statement  City Plan  People Plan (Health and Wellbeing Plan)  Youth and Family Services Strategic Plan  Positive Ageing Plan, WHO Age-Friendly Cities Plan.

Banyule City Council

○

Strategic Direction 11: Include safe travel in relevant Council officers’ position descriptions and in operational work plans A46

Include safe travel in the position descriptions of Council officers with Banyule City Council responsibility for designing, constructing and maintaining roads, paths and public space.

+++

○

A47

Incorporate safe travel into day to day work by Council officers who are in contact with target groups that include people at risk on the road and path network and on public transport.

Banyule City Council

+++

○

A48

Ensure that safe travel considerations and opportunities for safe travel promotion are incorporated into all key operational work plans of Council. Encourage external partner agencies to do likewise.

Banyule City Council External Partnerships

+++

○

ORDINARY MEETING OF COUNCIL ON 5 SEPTEMBER 2016 Page 125

Attachment 1

Strategic Direction 10 : Incorporate safe travel considerations into all key planning documents of Council

4.2

Item: 4.2

No.

Action

Attachment 1: Banyule Safe Travel Plan 2016-2026

Key Stakeholders and Partnerships

Timeframe Short Term (1-2yrs)

Resources

Medium Term (3-5yrs)

Long Term (6-10yrs)

Ongoing

Attachment 1

Strategic Direction 12: Ensure that safe travel considerations are included in all road works and new developments A49

Conduct formal road safety audits of all new or changed roads and paths Banyule City Council including new property developments, early in the design process and again prior to opening. Focus on safe walking for people of all abilities, safe cycling, and safe and direct pathways to public transport.

+++

A50

Upgrade planning specifications, to embed optimum safe travel standards into the Planning Scheme.

Banyule City Council State Government

+++

A51

Conduct regular inspections of active road works sites to ensure safe conditions for all road users and construction workers throughout the construction period.

Banyule City Council VicRoads

+++

○

A52

Facilitate safe access for pedestrians and cyclists including people with disabilities, at all roadworks zones and places where a section of the road reserve is temporarily closed to the public as part of the process of building construction or utilities maintenance.

Banyule City Council VicRoads Developers/Utilities

+++

○

A53

Ensure that all infrastructure planning and decision-making is compatible with Age Friendly Cities program aspirations and standards.

Banyule City Council State Government

+++

○

Strategic Direction 13: Promote safer vehicles and safer driving policies A54

Implement Council‘s vehicle fleet management policy and program, including the action to Improve safe use of the fleet through education, inspection, reporting and rectification of faults and monitoring driver behaviour. Consideration to be given to drug and alcohol testing.

Banyule City Council

+++

○

A55

Encourage local businesses to develop and implement fleet safety policies and programs.

Banyule City Council Local Businesses

+++

○

A56

Encourage reporting of transport infrastructure issues via user-friendly reporting systems, to improve safety across the network for all road users. This may include automated reporting using electronic location and communication methods.

Banyule City Council External Partnerships

+++

○

ORDINARY MEETING OF COUNCIL ON 5 SEPTEMBER 2016 Page 126

No.

A57

Action

Implement Council’s Green Travel Plan including:  Promotion of walking and cycling/public transport use.  Scheduling of meetings to coincide with public transport.  Displaying public transport information in all Council facilities.  Sharebike program/ Carpooling/Car Share.

Attachment 1: Banyule Safe Travel Plan 2016-2026

Key Stakeholders and Partnerships

Timeframe

Resources

Short Term (1-2yrs)

Medium Term (3-5yrs)

Long Term (6-10yrs)

Banyule City Council

+++

Ongoing

4.2

Item: 4.2

A58

Continue to implement the Banyule Bicycle Strategy Action Plan with a strong focus on safe cycling routes to primary and secondary schools. The aim is to establish lifelong safe travel habits among young people.

Banyule City Council External Partnerships

+++

A59

In collaboration with local cycling groups, promote:  skill and knowledge development for inexperienced adult bike riders.  cyclist safety education including Bike Ed for primary school students.

+++

○

A60

Continue to promote Ride2Work and Ride2Work Day, and “leverage” these activities to promote cycling more broadly. Use these events to generate feedback from the local community about opportunities to make cycling in Banyule safer and more attractive.

Banyule City Council Bicycle Network Banyule Bicycle Users Group Local Schools Banyule City Council Banyule Bicycle Users Group Local Schools Local Businesses

+++

A61

Promote and distribute Banyule TravelSmart maps in a targeted way across the community, especially through all levels of education and through community groups, venues and workplaces, subject to available funds. Consider partnerships and advertising to help fund the maps.

Banyule City Council External Partnerships

+++

A62

Work to improve driver attitudes to sharing the road with cyclists. Raise driver awareness of and respect for cyclists, using a range of media and available resources.

Banyule City Council Bicycle Network VicRoads

+++

A63

Publicise recent and proposed cycling safety infrastructure upgrades to encourage cycling.

Banyule City Council

A64

Ensure roadworks and temporary road closures cater for the needs of cyclists, including location of signage and barriers.

Banyule City Council VicRoads

○

+++ +++

+++

○ ○

ORDINARY MEETING OF COUNCIL ON 5 SEPTEMBER 2016 Page 127

Attachment 1

Strategic Direction 14: Promote safe cycling

Attachment 1: Banyule Safe Travel Plan 2016-2026

4.2

Item: 4.2

No.

Action

Key Stakeholders and Partnerships

Timeframe Short Term (1-2yrs)

Medium Term (3-5yrs)

Resources Long Term (6-10yrs)

Ongoing

Attachment 1

Strategic Direction 15: Identify and access relevant funding opportunities for improving safe travel A65

Prepare a working list, in calendar form, of funding application deadlines and funding purposes, to assist in implementation of the safe travel plan.

Banyule City Council

+++

○

A66

Encourage and support relevant Council departments and/or external partners to apply for safe travel funding as opportunities arise.

Banyule City Council External Partnerships

+++

○

A67

Obtain information regarding relevant current funding sources: TAC Safer Infrastructure Grants program, TAC Local Government Grants and TAC Community Grants, Federal and State Blackspot programs, VicRoads Community Road Safety Grants, VicHealth Walk to School Grants and other funding as opportunities arise.

Banyule City Council

Key:

○ Already resourced or budgeted;

$ $0 - $10K;

$$ $10 - $100K;

ORDINARY MEETING OF COUNCIL ON 5 SEPTEMBER 2016 Page 128

+++

○

Attachment 1: Banyule Safe Travel Plan 2016-2026

4.2

Item: 4.2

Key Theme 4: Shift Community Safety Culture Shift community awareness towards a clearer appreciation of the negative effects of private vehicular transport in Banyule. Obtain active support and participation by individuals, community groups and businesses in efforts to achieve safe travel. No.

Action

Key Stakeholders and Partnerships

Timeframe Short Term (1-2yrs)

Medium Term (3-5yrs)

Resources Long Term (6-10yrs)

Ongoing

A68

Promote safe travel through a range of communications and marketing activities.

Banyule City Council

+++

○

Strategic Direction 17: Promote safe, active travel and road safety educational programs to families taking young children to pre-school A69

Encourage families to enrol their children at pre-schools that are close to their home, to make walking more feasible. This might include changes to enrolment systems and procedures at state and local level, to take into consideration minimising of car travel and encouraging walking, as a valuable component of young children’s overall life education and socialisation.

Banyule City Council Local Community

+++

○

A70

Encourage all children’s services agencies to promote safe travel messages and programs to their client families, utilising Starting Out Safely program training and resources, covering:  child restraints  pedestrian safety  cyclist safety.

Banyule City Council External Partnerships

+++

Strategic Direction 18: Promote safe active travel and road safety educational programs to students and families accessing local primary schools and secondary schools A71

Continue to implement the Banyule Walk to School Program. Draw on the experience to plan and implement safe walking routes to all primary schools in Banyule.

Banyule City Council VicHealth Local Schools

+++

ORDINARY MEETING OF COUNCIL ON 5 SEPTEMBER 2016 Page 129

Attachment 1

Strategic Direction 16: Identify and access relevant funding opportunities for improving safe travel

Attachment 1

4.2

Item: 4.2

No.

Action

Attachment 1: Banyule Safe Travel Plan 2016-2026

Key Stakeholders and Partnerships

Timeframe

Resources

Short Term (1-2yrs)

Medium Term (3-5yrs)

Long Term (6-10yrs)

Ongoing

A72

Promote VicRoads Safe to School and Kids on the Move programs to all local primary schools. Disseminate the information about these programs and how to access them, as set out at the end of this plan.

Banyule City Council Local Schools

+++

A73

Promote best practice secondary school road safety and safe travel programs to all local secondary colleges and technical education providers. Ensure schools are provided with details of relevant programs and ways to gain access to them, including associated web links.

Banyule City Council Local Schools

+++

A74

Continue to promote uptake of Ride2School and associated special events. Combine this with gathering student feedback on impediments to safe riding to school.

Bicycle Network Local Schools

+++

A75

Provide safe travel information for inclusion in school newsletters, including news of any road or path improvements or safe travel information relevant to each school.

Banyule City Council Local Schools

+++

○

A76

Encourage families to think about safe travel options to and from school when choosing a school.

Banyule City Council Local Schools

+++

○

A77

Implement “transition to secondary school” personalised travel planning sessions in class for Grade 6 students about to leave primary school, including partnering with local secondary students.

Local Schools

+++

○

Strategic Direction 19: Encourage local partners including community groups and schools to develop and promote safe travel initiatives A78

Engage with interested local groups and provide information on safe travel Banyule City Council programs and funding opportunities for existing best practice programs VicHealth and innovative programs. Encourage and collaborate with community Local Community groups to apply for road safety funding to conduct road safety programs targeted at local road safety issues and local people.

+++

○

A79

As opportunities arise, engage and collaborate with local businesses, service clubs and other organisations to conduct road safety campaigns and programs.

+++

○

ORDINARY MEETING OF COUNCIL ON 5 SEPTEMBER 2016 Page 130

Banyule City Council Businesses Service Clubs

Action

Key Stakeholders and Partnerships

Timeframe

Resources

Short Term (1-2yrs)

Medium Term (3-5yrs)

Long Term (6-10yrs)

Ongoing

A80

In collaboration with interested community charitable groups, instigate and conduct community and family walking event(s) in Banyule. This could include a “Discover Banyule on Foot” walk or series of walks.

Banyule City Council Local Community

+++

A81

Encourage seniors groups to host guest speakers promoting safe travel and the benefits of active transport.

Bicycle Network Senior Groups

+++

○

A82

Provide information and training sessions on personalised, individual Safe Travel Plans in partnership with local schools, community groups, seniors groups and neighbourhood houses.

Banyule City Council Local Schools Local Community

+++

A83

Collaborate with La Trobe University and other local tertiary providers and relevant agencies within the La Trobe National Employment Cluster to promote safe travel to their students and staff including engaging with international students to inform about road rules, driver licensing and responsibilities, and local road conditions.

Banyule City Council La Trobe University External Partnerships

+++

○

Key:

○ Already resourced or budgeted;

$ $0 - $10K;

$$ $10 - $100K;

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4.2

No.

Attachment 1: Banyule Safe Travel Plan 2016-2026

Attachment 1

Item: 4.2

Attachment 1: Banyule Safe Travel Plan 2016-2026

Appendix 1: Consultation Paper – Feedback Summary – What you told us June 2016

Attachment 1

4.2

Item: 4.2

ORDINARY MEETING OF COUNCIL ON 5 SEPTEMBER 2016 Page 132

Attachment 1: Banyule Safe Travel Plan 2016-2026

Attachment 3 1

Appendix 2: Community road safety programs and opportunities in Victoria

4.2

Item: 4.2

ORDINARY MEETING OF COUNCIL ON 5 SEPTEMBER 2016 Page 133

Item: 4.2

Attachment 2: Banyule Safe Travel Plan Appendix 1: BSTP Consultation Paper Feedback Summary - What you told us

Agenda of Ordinary Meeting of Council - 5 September 2016

ORDINARY MEETING OF COUNCIL ON 5 SEPTEMBER 2016 Page 134

BANYULE SAFE TRAVEL PLAN

Item: 4.2

Attachment 2: Banyule Safe Travel Plan Appendix 1: BSTP Consultation Paper Feedback Summary - What you told us

4.2

Contents

1 Introduction ........................................................................................................................... 3 1.1 Feedback Summary ........................................................................................................................................ 4 2 Phase One Consultation - Initial .......................................................................................... 5 2.1 Feedback Summary ........................................................................................................................................ 5 2.2 Councillor Transport Workshop ............................................................................................................... 6 2.3 Banyule Community Transport Forum ..................................................................................................... 7 3.1 Feedback Summary ........................................................................................................................................ 8 3.2 Reference Group Submissions ................................................................................................................. 11 3.3 Disability& Inclusion and Age-Friendly City Committees Consultation ........................................ 13 3.4 Banyule Multicultural Advisory Committee Consultation................................................................. 14 3.5 Banyule Festival Consultation ................................................................................................................... 15 4 Phase Three Consultation – draft Banyule Safe Travel Plan .......................................... 17 4.1 Feedback Summary ..................................................................................................................................... 17

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Attachment 2

3 Phase Two Consultation – draft Vision and key Themes .................................................. 8

Item: 4.2

Attachment 2: Banyule Safe Travel Plan Appendix 1: BSTP Consultation Paper Feedback Summary - What you told us

1 Introduction In Council’s development of the Banyule Safe Travel Plan (BSTP), a key stakeholder group (internal Council Units plus Victoria Police and VicRoads) and an external reference group (external agencies with an interest in safe travel in Banyule) were established to guide the development of the plan. Three main phases of consultation were undertaken prior to the release of the final BSTP. These are outlined below. Phase One - Preliminary Consultation As part of the Banyule Integrated Transport Strategy development, a number of consultation phases were undertaken, including a Councillor Transport Workshop held in November 2013, followed by a Community Transport Forum held in April 2014. Further consultation was undertaken in relation to the release of a draft Vision and Strategic Directions, and in relation to the release of the draft Banyule Integrated Transport Strategy. All comments/feedback with a safe travel/road safety theme has been extracted from these consultations and processed as part of the development of the Banyule Safe Travel Plan. In October/November 2015, individual consultations took place with a number of Key Stakeholders to the BSTP, including VicRoads, Victoria Police and individual Council units (Early Childhood Services, Youth Services, Community Safety Officer, Traffic and Transport, Transport Planning, Strategic Planning, Senior Service Planning). Phase Two Consultation – Draft Vision and Key Themes In December 2015 and February 2016 a second round of consultation took place. The Key Stakeholder group held a workshop in December 2016 to develop a draft Vision, key Themes and Objectives. Reference Group comment was sought on the draft Vision, key Themes and Objectives. An online survey and a discussion paper on the draft Vision, key Themes and Objectives were used to obtain community feedback. Further community feedback was sought through the auspices of the Age-Friendly Advisory Committee, Multicultural Advisory Committee and the Banyule Bicycle Advisory Committee. The wider Reference Group and other interested parties met at a Forum in March 2016 to discuss the feedback to the draft Vision, key Themes and Objectives and to commence drafting of draft Strategic Direction and an Action Plan. Additionally community feedback from young children was obtained at the Banyule Arty Farty Festival, with the production of a beautiful mural themed on Safe Travel. Phase Three Consultation – Draft Banyule Safe Travel Plan The draft Banyule Safe Travel Plan was presented to Council on 9 May 2016. Council gave approval to commence consultation on the draft Plan over a four week period (10 May to 6 June). The draft Plan included the Strategic Directions and Action Plans. The draft Plan was placed on Council’s website, in Council’s Customer Service Centres and in Ivanhoe, Rosanna, Watsonia and Greensborough libraries. Information on the draft Plan was placed in Council’s community newsletter “The Banner”. Further community feedback was sought through the auspices of the AgeFriendly Advisory Committee, Multicultural Advisory Committee and the Banyule Bicycle Advisory Committee. Feedback and submissions were invited separately from the Key Stakeholders and the Wider Reference Group. This paper outlines the issues and feedback received throughout the consultation process.

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1.1 Feedback Summary The table below outlines the consultation undertaken during the three phases and the associated attendee/response numbers.

Type of Consultation

Attendees/Responses

Nov-13 Apr-14

Councillor Transport Workshop Community Transport Workshop

Councillors 60

Aug-14 Oct-14

MTF Election Candidates Transport Forum ( Banyule) Ride to Work Day breakfast – informal consultation with attendees Banyule Youth Summit 100 Faces Early Childhood Consultation Seniors Network Transport Feedback ITP Reference Group Forum (Key Stakeholders) Banyule Bicycle Advisory Committee meeting feedback Disability letters as part of International Day of People with a Disability. Banyule Household Survey Working Group consultation – Internal stakeholders Reference Group consultation – External stakeholders Banyule Age-Friendly City Advisory committee Banyule Multicultural Advisory Committee Banyule Bicycle Advisory Committee BSTP Survey responses Banyule Festival transport consultation with children Wider Reference Group Forum on draft Actions Working Group consultation – Internal Stakeholders Reference Group consultation – External stakeholders Banyule Advisory Committees Website, Libraries, Community consultation

Approx. 100 70

PHASE TWO

PHASE ONE

Date

Nov-14 Dec-14

Dec-15 Feb-16

PHASE THREE

Mar-16 May-16 Jun-16

100 100 100 20 reps 10 Approx. 15 1,934 8 Council reps 20 reps 20 14 8 31 200 35 reps 8 Council reps 20 Reps Approx 50 Reps

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4.2

Attachment 2: Banyule Safe Travel Plan Appendix 1: BSTP Consultation Paper Feedback Summary - What you told us

Attachment 2

Item: 4.2

Attachment 2: Banyule Safe Travel Plan Appendix 1: BSTP Consultation Paper Feedback Summary - What you told us

2 Phase One Consultation - Initial 2.1 Feedback Summary Issues raised at all phase one consultation events is recorded and collated under four main safe travel themes. These are summarised in the table below.

Encourage safe walking, cycling and travelling by public transport

Reduce Vehicle Impacts

Think Safe Travel

Shift Community Safety Culture

Stops and stations need to be accessible, well lit, clean and have adequate seating and shelter. Accessibility provisions not enough (wheelchairs, prams) Increase/improve public transport services Safety/security/graffiti concerns on buses/trains Need late buses to meet with late trains Need bus stops/shelters (e.g. near community centres) Safe walking routes/footpaths/crossings needed Safe bike lanes needed on road/ bike paths/ need to be respected/across intersections/ continuous Safety issues/road crossings Mobility scooters need better footpaths Taxis aren’t reliable or friendly for the elderly Walking is difficult for the elderly due to Banyule topography

12 27 6 3 3 28 27 6 2 2 1

Public transport/cycling/walking connections need to be improved e.g. around Latrobe employment cluster Bike parking at stations/bikes on trains/buses need access More local employment/ shopping/better schools/services needed to reduce the need to travel Domination of roadway infrastructure on landscape Need speed limits in activity centres

Freight on Rosanna Rd/ Greensborough Hwy - damaging road/ noise until late hours Place making and walking amenity/ lighting at activity centres needed Remove level crossings Advocacy to Vic roads/ state government agencies/ sustainable transport/ road improvement

More information/ better advertising on public transport services/walking routes/ council programs/community transport Community is too car centric around activity centres Fund existing cycling strategy Develop a walking strategy Promotion of walk to school/ discourage driving to school/ including safety/ commuter cycling/car share/behaviour change programs Need an emphasis on community sharing of public transport, community spirit/ art on trains, buses/ street art/ community expertise

Details of the following Phase One consultation events are given in the following sections: 

Responses 3

Councillor Transport Workshop

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3 5 2 7

6 1 7

6 2 1 15

Item: 4.2

Banyule Community Transport Forum

4.2



Attachment 2: Banyule Safe Travel Plan Appendix 1: BSTP Consultation Paper Feedback Summary - What you told us

2.2 Councillor Transport Workshop A Councillor Transport Workshop was held in November 2013 to brainstorm the challenges and issues involved. A list of transport themes was proposed as follows:  Land Use Planning and Transport Integration

 Public Transport and Community Transport  Road and Freight Network  Education/Marketing/Advocacy A summary of the key points in relation to safe travel/road safety is given below: Land Use Planning and Transport Integration

Active Transport -Walking and Cycling

 Road Safety within developments  Viewbank and Lower Plenty have no/limited Public Transport  Road widths/Number of cars  Pedestrian access ways/streetscapes/access to activity centres needs consideration Public Transport and Community Transport    

No community transport Aging population Shared car schemes – need more publicity Public transport needs to be direct and frequent o Smart buses o Local bus routes need to be more direct o Buses to stations

         

Lack of footpaths Need more bike lanes and bike paths Pedestrian priority in Activity Centres Bike lanes across intersections Funding is needed to go ahead with the actions established in strategies and plans Ageing population Walking and cycling links Lighting and sealing of roads/ footpaths to increase “walkability” Behavioural change, breaking barriers Lower speed limits

Road and Freight Network  Road safety – strategy for Rosanna Road/Greensborough Hwy link  Road deaths low – casualty crashes still high Education/marketing/Advocacy  Need champion from each school

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Attachment 2

 Walking and Cycling

Item: 4.2

Attachment 2: Banyule Safe Travel Plan Appendix 1: BSTP Consultation Paper Feedback Summary - What you told us

2.3 Banyule Community Transport Forum A community forum was held in April 2014. The five main transport themes from the previous Councillor workshop were used to obtain comment from the attendees. 60 people attended. Land Use Planning and Transport Integration  Domination of roadways/ through traffic  Maximise density around transport hubs  Better use of environment corridors to link neighbourhoods  Good design to connect with public space  Shopping centres with public spaces free of cars/ closing roads on shopping streets Active Transport – Walking and Cycling  Land use planning needs to consider cyclist provisions and safety  Connection with community – lack of pedestrian connections.  Bicycle/pedestrian walking trails – no connection.  Better walkability and cycling – active modes most important  “Slow Down” Culture Promotion/Community Spirit.  Walking amenity

Road and Freight Network    

Short-cuts and rat running in side streets Disabled parking permit scheme Freight at night, speeding and noisy No trucks in residential areas

Education, Marketing and Advocacy  Smart “wayfaring” maps  Education/promotion to bike riders, school kids, road safety  Incentives for walking and cycling and using public transport  Advocate for disability access on public transport – buses, trains, trams  Reducing “driving to school”, Walking School Buses

Public Transport and Community Transport  Duplicated line to Hurstbridge.  Lack of bus shelters  Need to have better public transport services, connections and interchanges  Bus use for elderly, seating time, close to kerbs  School parking/children safety.  School drop-offs.  Encourage reduced trip lengths.  40km/hr limit for activity centres.

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Item: 4.2

Attachment 2: Banyule Safe Travel Plan Appendix 1: BSTP Consultation Paper Feedback Summary - What you told us

3.1 Feedback Summary In Phase Two of the BSTP consultation, feedback was sought on the draft Vision and on the direction/ safe travel themes to be used in the BTSP. This was done via the BSTP survey with the following results.

4.2

3 Phase Two Consultation â&#x20AC;&#x201C; draft Vision and key Themes

Agree or Strongly Agree

Statement

78%

Draft Vision:

Key Themes Encourage safe walking, cycling and travelling by public transport: Systematically improve the safety of all three modes across Banyule by removing physical, logistical and mental barriers to safe, convenient and confident local journeys on foot, by bike, and by bus/tram/train.

89%

Reduce Vehicle Impacts: Reduce towards zero the direct and indirect negative impacts of vehicular road traffic on the health, safety and well-being of local people and visitors to Banyule, and on the long term health of the planet, via a combination of infrastructure and road user behaviour improvements, including reducing the number, distance and speed of vehicular journeys within Banyule.

71%

Think Safe Travel: Integrate safe travel into all policy, planning and operational decisions within Banyule City Council, from long term planning to everyday decision making by Councillors, Officers, and our partners including community groups who use Council facilities or engage with Council-led programs.

88%

Shift Community Safety Culture: Shift the culture of the community towards a clearer and more realistic appreciation of the negative effects of local vehicular transport as it currently operates in Banyule, and seek to obtain active support and participation by individuals, community groups and businesses in efforts to achieve safe travel and make a shift to non-powered local transport.

59% (note:41% neutral)

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Attachment 2

Pathways to safer journeys â&#x20AC;&#x201C; moving freely via people-friendly streets.

Item: 4.2

Attachment 2: Banyule Safe Travel Plan Appendix 1: BSTP Consultation Paper Feedback Summary - What you told us

Other results from this round of consultation were mixed. There are a wide range of viewpoints on safe travel in the Banyule community. A summary of the stand out issues is given in the table below: Encourage safe walking, cycling and travelling by public transport  Will only be achievable if there is significant focus on infrastructure from both local and state governments.

Think Safe Travel  Important to lead by example and show leadership for the Banyule community.  Should read as Safe and Sustainable travel.

 Need to slow down traffic on Grimshaw Street for this objective to work.

 Modernise rail signalling to highest modern standards and duplicate single track rail sections.

 Move in the right direction.

 Kids cannot walk and ride to school if speed limits are too high.

 Public transport can be encouraged by ensuring that the various modes of transport link with each other.

 Need to know more about what ‘think safe travel’ means.

 Need safe pram/bike/wheelchair access to Ivanhoe Railway Station.

 Think Safe Sustainable travel.

 Multiple pedestrian access points at railway stations, overpasses/underpasses. Reduce Vehicle Impacts

Shift Community Safety Culture

 Start to make the roads better for pedestrians/cyclists and it will slowly become easier to walk/ride than drive. Use more education.

 Encourage carpooling to events/meetings, and/or make the venues easily accessible to public transport.

 More bike/pedestrian only areas in Banyule.  Objectives need to be clear and punchy.  Complete the ring road as a first priority, then ban trucks from Rosanna Road.  We can regulate the speed of traffic and improve the infrastructure but we must remember that the population density is increasing so reducing the journeys is much more difficult.

 Create/support initiatives that make it fun to walk/ride.  Need to be careful of language used in objectives…hard to read and understand.  Segregate footpaths, bicycle paths, and powered vehicle roads wherever possible.  Achieving this shift will require a lot of education.  Think it’s good if people are clearer on the negative impacts, but they will also need to see positive alternatives as part of the equation.

Other comments/feedback

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Attachment 2: Banyule Safe Travel Plan Appendix 1: BSTP Consultation Paper Feedback Summary - What you told us

 Council should be aware that a large proportion of Banyule community travel long distances to work and so cannot walk or cycle.  Should be equal focus on roads and road alternatives.

4.2

Item: 4.2

 Council is allowing for more and more high density housing prior to developing transport infrastructure which will make achieving the long term goals of the travel plan unachievable.  This is about changing habits, you need to start small and build up to the big changes. Put in a few extra traffic lights to slow traffic down and allow safer access to community amenities.  Provide better bicycle parking in Greensborough so that people feel safe leaving their bike there.

Detailed results from the following phase two consultations are given below:    

Reference Group Submissions Disability and Aged Advisory Group Consultation Banyule Multicultural Advisory Group Banyule Festival Consultation



ORDINARY MEETING OF COUNCIL ON 5 SEPTEMBER 2016 Page 143

Attachment 2

 Keep footpaths in good repair.

Item: 4.2

Attachment 2: Banyule Safe Travel Plan Appendix 1: BSTP Consultation Paper Feedback Summary - What you told us

3.2 Reference Group Submissions The following agencies are part of the wider Reference Group:             

Austin Health Public Transport Users Group Shopping Centre Coordinators Bus Association Victoria La Trobe University RACV VicRoads Victoria Police Victoria Walks Adjacent municipalities – Darebin, Yarra, Boroondara, Whittlesea, Nillumbik, Manningham Public Transport Victoria DEDJTR Bicycle Network

Feedback received from: → Shopping Centre Coordinators → Department of Economic Development, Jobs, Transport and Resources

→ Victoria Police → Public Transport Users Group

Key Points Feedback from the reference group members highlighted general support with the direction of the Banyule Safe Travel Plan. A summary of this feedback is provided below. Encourage safe walking, cycling and travelling by public transport  Different areas/suburbs have differing levels of accessibility/impacts on mobility (i.e. Greensborough terrain etc.)  Need to make sure infrastructure doesn’t restrict mobility and/or safety  Grade Separations  Walking and Public Transport complementary modes  Discussion on cycling connections needed – between Activity Centres, Neighbourhood Centres and neighbouring municipalities  Need to consider cyclist safety – separate cycle lanes, dooring, attitudes towards cyclists Reduce vehicle impacts  Population growth needs to be directed towards activity centres  Safe Speed Limits…more 40km/hr zones  Reducing the number vehicles on the road  Separate bicycle lanes not shared with parking lanes Think safe travel  Against the reduction of cars in areas around shopping centres. People cannot carry all their shopping on public transport or bikes.  Need to think about and cater for road safety for the elderly.  Plan should include the completion of footpaths in Main Street and Grimshaw Street, Greensborough – Issue with brick footpaths and tree roots with people falling over. Shift community safety culture  Education around enabling confidence in using different forms of transport  More focus on safety and behavioural change programs.  More education for cyclists and motorists around sharing the road  More education for cyclists and walkers about sharing off-road paths Other Comments ORDINARY MEETING OF COUNCIL ON 5 SEPTEMBER 2016 Page 144

Attachment 2: Banyule Safe Travel Plan Appendix 1: BSTP Consultation Paper Feedback Summary - What you told us

Overall Good Vision….could consider just the first part of the vision as the vision. Vision should be longer and tell the story of what we want Banyule to look like in the future. Overall, a good balance of themes and looks to be heading in the right direction. Need to consider this is a safe travel/road safety plan not an Integrated Transport Plan Need to make the themes clearer as to how they relate to safe travelling.

4.2

Item: 4.2

Additionally, the Reference Group and a wider community group were invited to a Banyule Safe Travel Forum on Tuesday 8 March 2016 at Ivanhoe. The Forum allowed for a presentation of the progress of the Safe Travel Plan to date, including analysis of feedback to the draft Vision and Key Themes. There was then a two hour sessions into drafting Action Plans for the draft Banyule Safe Travel Plan. Attendees at the Banyule Safe Travel Forum included representatives of : Public Transport Users Group Public Transport Victoria Victoria Police La Trobe University Warringal Conservation Society Banyule Age-Friendly City Champions Primary School Reps Secondary School Reps Bicycle Network VicRoads Department of Economic Development, Jobs, Transport and Resources Whittlesea City Council Councillor Tom Melican Mayor Craig Langdon Council Units – Youth Services, HACC Services, Traffic and Transport Unit, Community Safety, Transport Planning.



ORDINARY MEETING OF COUNCIL ON 5 SEPTEMBER 2016 Page 145

Attachment 2

Banyule Safe Travel Forum (8 March 2016)

Item: 4.2

Attachment 2: Banyule Safe Travel Plan Appendix 1: BSTP Consultation Paper Feedback Summary - What you told us

3.3 Disability& Inclusion and Age-Friendly City Committees Consultation Council’s Community and Social Planning organised a forum on March 26 2015 to address issues raised in the ITP discussion paper. This group had participants from the disability and inclusion advisory committee and the aged friendly committee and ambassadors. The comments related to safe travel and road safety received have been summarised below. Separately as part of the Banyule Safe Travel Plan, Council officers attended scheduled meetings of the Age Champions and Multicultural Advisory Committees to elicit feedback on the Banyule Safe Travel Plan Encourage Safe Walking, Cycling Travelling by Public Transport

and Think Safe Travel

 Agreement that it is important to plan to have services located in the place that we choose to develop opportunities for people with disabilities or for those who are ageing  Places that are identified as good accessible places for people with disabilities. o flat surface, o lots of parking and o close to accessible public transport  Connectivity is a priority identified by the group  Safe Footpaths should be a high priority  Reinstate Good Access is Good Business access audits of shopping strips..will end up with safer walking, signage.  Don’t forget about safety of mobility scooter users.  Identification of tracks/loops where children or people with a disability are frequently using – monitor for safety- creating safety in numbers.  Identified issue with Delta Road leading to Watsonia Railway Station- feels unsafe when alone.  Accessibility of Ivanhoe station – example was given of a person with a disability, who regularly travels to Heidelberg station in order to then travel back to Ivanhoe station in order to exit on the accessible (safer) side

 Re – instate good Access is Good Business (GAGB) access audits of shopping strips. (Walking, signage etc.)  There was also a sense of fear from the participants about their safety in public spaces that are not well frequented such as parks.  Fear of bike riders on walking tracks/ shared trails.  Find new ways to attract people to use these journey loops so that people who are vulnerable do not feel so isolated.  Women travelling along on public transport – not feeling safe – need to create a safety culture.  Wayfaring issue of road signs – too small and general public signs in Banyule are missing.

ORDINARY MEETING OF COUNCIL ON 5 SEPTEMBER 2016 Page 146

Reduce Vehicle Impacts

Shift Community Safety Culture

Disabled parking and parking  Need more disabled parking in Banyule.  More disabled parking near buses and trains. Heidelberg station only has 2 spaces, and they are the wrong size.  More thought on the safe use of mobility scooters, more and more people are using them. Need to think about pram ramps, widths of footpaths, placement of shopping centre furniture i.e. café tables and chairs.

 Education and communication training for public transport drivers, particular buses.  Participants liked the idea of a Travellers Aid in Banyule – that would support people to move around Banyule, support to learn how to use public transport  Support required getting in and out of transport modes (not just the journey)  More audio bus stops needed

3.4 Banyule Multicultural Advisory Committee Consultation

As part of the Banyule Safe Travel Plan, Council officers attended a scheduled committee meeting of the Banyule Multicultural Advisory Committee to elicit feedback on the draft Vision and key Themes of the Banyule Safe Travel Plan.  Need to consider multi-culturalism is all consultation materials.  Multi-cultural communities have different expectations from safe travel.  Barriers to safety include being able or not able to read English, understand messaging, taxi drivers.  Would like road safety education delivered by the relevant culture ie a Tamil educator.  Would like more understanding of what are the road safety barriers for different cultures ie pedestrian crossing points.  Would like multiple forums delivered in the relevant language.  Need to consider road safety for new refugees coming to settle in Banyule shortly.

ORDINARY MEETING OF COUNCIL ON 5 SEPTEMBER 2016 Page 147

4.2

Attachment 2: Banyule Safe Travel Plan Appendix 1: BSTP Consultation Paper Feedback Summary - What you told us

Attachment 2

Item: 4.2

Attachment 2: Banyule Safe Travel Plan Appendix 1: BSTP Consultation Paper Feedback Summary - What you told us

3.5 Banyule Festival Consultation As part of the Banyule Arty Farty Festival held on Sunday 20 March, Council Officers were afforded an opportunity to work with a community artist and local children to create a mural on the children’s idea of what Safe Travel meant to them. The children ranged in age from 3 years old to 12 years old and produced a wonderful mural based on their ideas of safe travel which included:      

Being able to walk or cycle to school or see friends Using buses and trains Slow cars or no cars around schools Being able to play on the streets Teleporters Hot air balloons

Background: Council is developing a new Banyule Safe Travel Plan formerly known as the Banyule Road Safety Strategy. Safe Travel is not just about car crashes and accidents on our roads, the new Plan will now capture all that is safe travel In Banyule, whether you are walking, cycling or catching a bus, tram or train, whether you are on a main road, on your local street, footpath or shared trail, if you are young or not so young. The Vision: Pathways to safer journeys – moving freely via people-friendly streets. The Key Themes:  Encourage walking, cycling and travelling by public transport.  Reduce Vehicle Impacts  Think Safe Travel  Shift Community Safety Culture

The Event: Children to complete a table activity i.e. drawing, making up shapes, words on paper influenced by the Key Questions, then progress to the mural where the artist will assist them in capturing their vision on canvas. Aim: To capture the collective potential of all the children who attend at the artist/mural station. To give children aged 12 and under the opportunity to have a say on safe travel when travelling around and through Banyule. What is important to children, what is their vision, what would they like to change in the future? Who is involved?  The children who attend at the artist/mural station.  Their parents, guardians.  The Artist ORDINARY MEETING OF COUNCIL ON 5 SEPTEMBER 2016 Page 148

Item: 4.2

Attachment 2: Banyule Safe Travel Plan Appendix 1: BSTP Consultation Paper Feedback Summary - What you told us

Key Questions for the Whiteboard/Discussion?  How do you travel to school/playground/sports activity right now?

4.2

 Transport Planners from Council to guide the children.

 Who makes that decision?  Do you feel safe when you are travelling around on your bicycle or walking?

Attachment 2

 If you had a choice, what way would you like to travel? What is your vision for the future?

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Attachment 2: Banyule Safe Travel Plan Appendix 1: BSTP Consultation Paper Feedback Summary - What you told us

4 Phase Three Consultation â&#x20AC;&#x201C; draft Banyule Safe Travel Plan 4.1 Feedback Summary Introduction In Phase Three of the BSTP consultation, feedback was sought on the draft Banyule Safe Travel Plan. The draft BSTP included the Strategic Directions (19) and Actions (85). ORDINARY MEETING OF COUNCIL ON 5 SEPTEMBER 2016 Page 150

Attachment 2: Banyule Safe Travel Plan Appendix 1: BSTP Consultation Paper Feedback Summary - What you told us

Attachment 2

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Consultation took place through:  Short Article in Council community newsletter “The Banner”.  Article and copy of relevant documents placed on Council website.

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Attachment 2: Banyule Safe Travel Plan Appendix 1: BSTP Consultation Paper Feedback Summary - What you told us

 Copy of relevant documents on display and available at Council’s Customer Service Centres at Ivanhoe, Rosanna and Greensborough. Copy of relevant documents on display and available at Banyule libraries…Ivanhoe, Rosanna, Watsonia and Greensborough.  Direct email to all key Stakeholders.  Direct email to all members of the wider Reference Group.  Direct email to chairs of Banyule Advisory Committees.

4.2 Feedback Summary Summary of Feedback as follows: Submitter

Feedback

Banyule Resident

I am very happy with the emphasis in the Banyule Safe Travel Plan on improving the safety of pedestrians, cyclists and public transport users. I am a daily user of cycling infrastructure in Banyule and also often use public transport as well as walking for transport. It is good to see the safe use of these modes of transport being planned for along with the usual emphasis on driver safety. I think that the actions proposed in the Plan are relevant and important. I particularly like all the actions that support walking, cycling and public transport use. I like the inclusion of the actions to support older pedestrians and those that encourage use of walking and cycling in school children. I also like the learner driver support.

Greensborough Centre Coordinator

Shopping Well-written plan….need to consider parking. (Parking is not addressed within the Safe Travel Plan, but addressed in the Integrated Transport Plan)

Banyule Resident

In general, happy with the Plan, would like some thinking about beautifying bus shelters ie adding local art, giving bus shelters a community identity/ownership which would in turn reduce vandalism of same.

Banyule Resident

Pleasing to see acknowledgement that people on foot or on bicycle have priority on local streets and slowing vehicles down when they re near where people ride or walk. However, feels that the those are certain areas of concern that are not consistent with the plan namely: 1. Beverley Road – would like to see less traffic on road, reduced speeds, more local area management type measures to achieve the above. 2. Bicycle Trail Network – Council needs to consider how it works with Parks Victoria and Bicycle Network to complete a number of commuter grade shared paths on its land, linking with the Main Yarra Trail and Banyule path.

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Local member/advisory member

Generally happy with plan, Councilâ&#x20AC;&#x2122;s hierarchy of transport modes is excellent. Community Looking forward to seeing the plan become reality. committee

4.2

Banyule Resident

Attachment 2: Banyule Safe Travel Plan Appendix 1: BSTP Consultation Paper Feedback Summary - What you told us

Attachment 2

Item: 4.2

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Attachment 3: Banyule Safe Travel Plan Appendix 2: Community road safety programs and opportunities in Victoria

Appendix 2: Community road safety programs and opportunities in Victoria Community road safety programs and opportunities currently or recently available in Victoria are listed in this section. Some of these programs and resources are able to be accessed and implemented for no cost or low cost. Others that may have an associated cost can be delivered through accessing various external funding grants, as individual elements of an overarching, targeted road safety program.

List of local road safety programs, resources and approaches in Victoria This section contains a list of programs currently or recently operating at local level in Victoria. New programs are often being developed and piloted and may replace existing programs. More information about programs may be obtained from the following websites: http://www.towardszero.vic.gov.au http://www.tac.vic.gov.au http://www.vicroads.vic.gov.au http://www.police.vic.gov.au Not all of the available school curriculum programs are included in this table, as there are many programs that can be selected according to school level and student needs. More information on pre-school, primary school, secondary school and VCAL programs is available online at http://www.roadsafetyeducation.vic.gov.au A summary of programs for delivery in educational settings, including relevant weblinks, is included below (pre-school, primary and secondary) and the subsequent section (senior secondary).

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Target

Programs

Source

Speed Solutions

RoadSafe

Risk management

Is Your Council at Risk?

Saferoads now via VicRoads

Fleet/Workplace safety

Fleet Safety Policy

VicRoads; MUARC, TAC

Buying a Safer Heavy Vehicle

VicRoads

Safer Vehicle Purchases

Austroads, TAC

Improving Fleet Safety

Austroads

Guide to OHS - Transport Industry

VTA

Land use planning

Safer Urban Environments

Saferoads now via VicRoads

Older drivers

Keeping Older Drivers Safe and Mobile

Saferoads

Wiser Driver

Hawthorn Comm Ed Centre

Years Ahead

RACV

Assessing Fitness To Drive

Austroads /VicRoads

Community Mobility for Older People

TAC / LaTrobe University

Motorised Mobility Device Presentation

VicRoads

Traffic Safety Essentials

VicRoads, Dept. Education

Keys Please (Year 10)

VicRoads

Fit to Drive workshop (Year 11)

Fit to Drive Trustees

Good Sports

Australian Drug Foundation

Enhancing the safety of young drivers

Saferoads now via VicRoads

L2P learner / mentor driver program

VicRoads

Looking After Our Mates

VicRoads

Party Safe Register

Victoria Police

Making Roads Motorcycle Friendly

VicRoads

Spokes website

TAC

Starting Out Safely

VicRoads

Multi-lingual Guide to Child Restraints

VicRoads

Kids On The Move

VicRoads

Walk Safely to School Day (May)

Pedestrian Council of Australia

Ride2School (March event + ongoing)

Bicycle Network

Walk to School (October)

VicHealth, Victoria Walks

Safe Cycle Month

Cycling Victoria, Police etc

Ride2Work (October event + ongoing)

Bicycle Network

Bike Ed

Cycling Safe (Wilcare Services)

Share the Road

Amy Gillett, BikeSafe,

Looking out for Pedestrians

Saferoads now via VicRoads

Wiser Walker Wiser Traveller

Hawthorn Comm Ed Centre

Community Safety Month â&#x20AC;&#x201C; (October)

Victoria Police / VSCN

TravelSmart maps

Department of Transport

Vehicle safety

How Safe Is Your Car

TAC

Driver fatigue

Driver Reviver

SES

Driver Fatigue & Sleep Deprivation Kit

RoadSafe, VicRoads

Safe Driving Program

VicRoads

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Attachment 3: Banyule Safe Travel Plan Appendix 2: Community road safety Safe vehicle speed Not So Fast now via VicRoads programs andSaferoads opportunities in Victoria

Young drivers

Drink / drug driving Motorcycle safety Pre-school age children School children

Cyclists

Pedestrian Safety Whole of community

Driver compliance

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Attachment 3: Banyule Safe Travel Plan Appendix 2: Community road safety programs and opportunities in Victoria

School based road safety programs and safety promotion resources in Victoria This section contains a list of programs currently or recently available for use in pre-school, primary and secondary school settings in Victoria. This list was compiled by the Transport Accident Commission (TAC) and is available online at http://www.tac.vic.gov.au/road-safety/schools/school-resources#kids New programs are frequently being developed and piloted and may replace existing programs. More information about programs may be obtained from the weblinks provided in this section. Comprehensive information about the full range of road safety programs and resources available for use in school settings is online at www.roadsafetyeducation.vic.gov.au and at http://www.tac.vic.gov.au/road-safety/schools/school-resources#kids School resources 

School resources



TAC 25 Years



AusVELS F-6 (Primary)



AusVELS 7-8 Health



AusVELS 10 Civics



AusVELS 10 Health



AusVELS 10 English



AusVELS 10 History



VCE Health and Human Development



VCE English



VCE Legal Studies



Student writing and art/design competition

The TAC has a wide range of primary and secondary school curriculum resources aimed at helping teach the next generation of drivers about road safety, peer behaviour, decision-making and how choices can affect others. Links have been provided to help readers to navigate from this page directly to resources that have been developed by the TAC. 

Kids on the move



Traffic Safety Essentials



Film (short films and documentaries)

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Attachment 3: Banyule Safe Travel Plan Appendix 2: Community road safety programs and opportunities in Victoria o

Connect the dots

MAFMAD

Interviews

Written Texts o

CARnAGE play

Reading

Student Writing and Art/Design Competition

Other resources o

RAW

F2D Year 11 Workshop

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Attachment 3: Banyule Safe Travel Plan Appendix 2: Community road safety programs and opportunities in Victoria

Kids on the Move Kids on the Move is the core traffic safety education resource for primary schools. It focuses on children at AusVELS Levels Prep to 2 when they are commencing school and establishing learning patterns, and at AusVELS Levels 3 to 6 when they transition to secondary school. Kids on the Move provide a variety of activities for the classroom and for exploring the traffic environment to allow students to gain important practical experience. It promotes learning at home by engaging parents/carers in teaching their children to become safer road users. This core resource was developed by the TAC together with other the road safety education partner agencies: 

VicRoads



Victoria Police



Department of Education and Early Childhood Development (DEECD)



Royal Automobile Club of Victoria (RACV)



Department of Transport



Public Transport Victoria



Department of Justice.

The partner agencies provide a range of quality enrichment programs and resources to support this core resource in schools. Schools can obtain more detailed information from Road Safety Education Victoria. Kids On The Move is designed with modules and activities aligned to AusVELS to assist primary schools to implement a core road safety education program. There is an information for Teachers and Schools booklet that provides guidance on using the resources and implementing an effective road safety education program. Information for Teachers and Schools booklet 

Information for Teachers and Schools - Word - 0.06MB



Information for Teachers and Schools - PDF - 0.87 MB

The Kids On The Move resources are organised into modules targeting specific AusVELS Levels: Foundation, Levels 1 and 2 

Module 1 - Roads, vehicles and traffic - Word - 1.59MB



Module 1 - Roads, vehicles and traffic - PDF - 1.21 MB



Module 2 - Stop, Look, Listen, Think - Word - 1.41MB

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

Module 2 - Stop, Look, Listen, Think - PDF - 0.79 MB



Module 3 - Pedestrian safety - Word - 1.41MB



Module 3 - Pedestrian safety - PDF - 1 MB



Module 4 - Passenger safety - Word - 0.04MB



Module 4 - Passenger safety - PDF - 0.96 MB

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Levels 4, 5 and 6 

Module 1 - Why road safety matters - Word - 0.35MB



Module 1 - Why road safety matters - PDF - 1.22 MB



Module 2 - Pedestrian safety - Word - 0.05MB



Module 2 - Pedestrian safety - PDF - 0.7 MB



Module 3 - Cycling - Word - 0.04MB



Module 3 - Cycling - PDF - 0.62 MB



Module 4 - Public transport - Word - 0.04MB



Module 4 - Public transport - PDF - 0.66 MB

Traffic Safety Essentials Teaching road safety is important part of secondary school, as the next generation of drivers need to understand their responsibility for appropriate behaviour on the roads. Traffic Safety Essentials is the core resource for traffic safety education in Victorian secondary schools and is linked to AusVELS. Aimed at Year 10s, it focuses on helping young people improve their decision making skills, to understand consequences of their decisions and improve the safety of themselves and their peers. It also includes information on related road safety information and resources that can also be used in secondary schools. Download the Traffic Safety Essential (TSE) units below in either PDF or as a WORD document below: 

TSE Unit 1 - Driving or Just Steering DOC, 0.12MB



TSE Unit 1 - Driving or Just Steering PDF, 0.98MB



TSE Unit 2 - Focused or Fractured DOC, 0.09MB



TSE Unit 2 - Focused or Fractured PDF, 1.09MB



TSE Unit 3 - Speeding and Stopping DOC, 2.94MB



TSE Unit 3 - Speeding and Stopping PDF, 1.86MB



TSE Unit 4 - Alcohol and Other Drugs DOC, 0.11MB



TSE Unit 4 - Alcohol and Other Drugs PDF, 0.57MB



TSE Unit 5 - Hoons or Harassed DOC, 0.07MB



TSE Unit 5 - Hoons or Harassed DOC, 0.07MB

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

TSE Unit 6 - Travel Options DOC, 0.11MB



TSE Unit 6 - Travel Options PDF, 0.86MB

Film (short films and documentaries) Films are a powerful resource for schools to show the effect of road crashes on individuals, families and communities. They are accompanied here with engaging curriculum materials written for VCE Legal Studies and VCE English as well as AusVELS in English, History and Civics. For background information on teaching film as text, see here.

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Attachment 3: Banyule Safe Travel Plan Appendix 2: Community road safety programs and opportunities in Victoria

Connecting the Dots Connecting the Dots has been adapted from an episode of ABC Television Australian Story. The original film has been re-edited by TAC to explore the tragic chain of events after a road crash and the death of one young passenger. The film has given rise to much debate over sentencing options available to the courts. Curriculum materials for both the VCE and AusVELS have been developed for this film. They can be downloaded here. 

View Connecting the Dots on Youtube.



Resources for AusVELS Level 10 English



Resources for VCE Legal Studies

MAFMAD Short films The MAFMAD (Make a Film Make a Difference) website allows students to view the winning films from the past 10 years of our annual short film competition. In this competition, young independent filmmakers are given the opportunity to work with experts in the field and make a film about road safety. See the MAFMAD website here. Curriculum materials for Year 10 (written for the AusVELS) have been developed for the MAFMAD films, covering each year in which the competition has been running. 

Resources for AusVELS Level 10 English



Resources for VCE English

Written Texts CARnAGE play CARnAGE was written by playwright Neil Coulson in response to road trauma and concerns over risktaking behaviours of young people, with some of the storylines inspired by real life events. The Classroom sequences were inspired by responses such as online posts around youth and police safety campaigns. This resource is suitable for Year 10 as an enrichment activity/program to Traffic Safety Essentials. 

CARnAGE teacher notes PDF, 0.38MB



CARnAGE teacher notes DOC, 0.04MB



CARnAGE assessment task PDF, 0.54MB



CARnAGE assessment task DOC, 0.06MB



CARnAGE assessment sheet PDF, 0.31MB

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

CARnAGE assessment sheet DOC, 0.04MB



CARnAGE script PDF, 0.22MB



CARnAGE script DOCX, 0.11MB

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Attachment 3: Banyule Safe Travel Plan Appendix 2: Community road safety programs and opportunities in Victoria

Reading 

Opinion Piece: Mentally Teens Drive Best Alone by Steve Biddulph, published in the Sydney Morning Herald,



Six, by Karen Tayleur. The story is based around a car and an after party from the individual perspective of six people and their own point of view.

Student Writing and Art/Design Competition The TAC is running two separate competitions for students in Years 9 to 12 across Victoria. 

Resources for Student Writing and Art/Design Competition

Other resources Raw RAW is an innovative curriculum resource for use in Years 7 to 8 Health and Physical Education. RAW has been created to support both VELS Level 5 and Australian Curriculum learning outcomes. Throughout the unit, students will explore the concepts of being healthy, risk taking, peer group pressure and safety. Curriculum materials for AusVELS Level 7-8 Health and Physical Education have been developed to support the use of RAW in schools. You can see the RAW Youtube playlist here. F2D Year 11 Workshop The Fit to Drive (F2D) Workshop for Year 11 students has undergone a comprehensive redevelopment. This is to ensure that the evidence base for the program continues to meet best practice. F2D continues to use a half-day workshop format with peer facilitated small group activities and discussions, together with exploration of a case study conducted by MFB or CFA and a presentation from Victoria Police. F2D builds on the road safety education resource, Traffic Safety Essentials and Keys Please program for students at Year 10. For more information visit www.f2d.com.au.

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Attachment 1: Draft review - Meeting Procedures Code (2015)

Attachment 1

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Attachment 1: Draft review - Meeting Procedures Code (2015)

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Attachment 1: Draft review - Meeting Procedures Code (2015)

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Attachment 1: Draft review - Meeting Procedures Code (2015)

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Attachment 1: Draft review - Meeting Procedures Code (2015)

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Attachment 1: Draft review - Meeting Procedures Code (2015)

Attachment 1

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Attachment 1: Draft review - Meeting Procedures Code (2015)

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Attachment 1: Draft review - Meeting Procedures Code (2015)

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Attachment 1: Draft review - Meeting Procedures Code (2015)

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Attachment 1: Draft review - Meeting Procedures Code (2015)

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Attachment 1: Draft review - Meeting Procedures Code (2015)

Attachment 1

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Attachment 1: Draft review - Meeting Procedures Code (2015)

Attachment 1

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Attachment 1: Councillor Expense & Resource Policy (draft)

Attachment 1

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Attachment 1: Councillor Expense & Resource Policy (draft)

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Attachment 1: Councillor Expense & Resource Policy (draft)

Attachment 1

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Attachment 1: Councillor Expense & Resource Policy (draft)

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Attachment 1: Councillor Expense & Resource Policy (draft)

Attachment 1

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Attachment 1: Councillor Expense & Resource Policy (draft)

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Attachment 1: Councillor Expense & Resource Policy (draft)

Attachment 1

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Attachment 1: Councillor Expense & Resource Policy (draft)

Attachment 1

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Attachment 1: Councillor Expense & Resource Policy (draft)

Attachment 1

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Attachment 1: Councillor Expense & Resource Policy (draft)

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Attachment 1

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Attachment 1: Councillor Expense & Resource Policy (draft)

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Attachment 1

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Attachment 1: Councillor Expense & Resource Policy (draft)

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Attachment 1: Councillor Expense & Resource Policy (draft)

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Attachment 1: Councillor Expense & Resource Policy (draft)

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Attachment 1: Councillor Expense & Resource Policy (draft)

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Attachment 1: Councillor Expense & Resource Policy (draft)

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Attachment 1: Local Government Act Review - Banyule Submission

Attachment 1

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Attachment 1: Local Government Act Review - Banyule Submission

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Attachment 1: Local Government Act Review - Banyule Submission

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Attachment 1: Local Government Act Review - Banyule Submission

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Attachment 1: Local Government Act Review - Banyule Submission

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Attachment 1: Local Government Act Review - Banyule Submission

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Attachment 1: Local Government Act Review - Banyule Submission

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Attachment 1: Local Government Act Review - Banyule Submission

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Attachment 1

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Attachment 1: Local Government Act Review - Banyule Submission

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Attachment 1: Local Government Act Review - Banyule Submission

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Attachment 1

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6.8

Attachment 1: Inclusion Access and Equity 2015 16 Achievements Report

Attachment 1

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Attachment 1: Inclusion Access and Equity 2015 16 Achievements Report

Attachment 1

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Attachment 1: Inclusion Access and Equity 2015 16 Achievements Report

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Attachment 1: Inclusion Access and Equity 2015 16 Achievements Report

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Attachment 1

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Attachment 1

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Attachment 1: Inclusion Access and Equity 2015 16 Achievements Report

Attachment 1

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Attachment 2: Disability Advisory Committee Minutes 10 August 2016

Banyule Disability and Inclusion Advisory Committee (BDIAC) Minutes

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Item: 6.8

Committee Meeting 10/08/2016, 5.30 - 7.00pm Council Offices 44 Turnham Avenue, Rosanna 1. Attendance and apologies

Cr Jenny Mulholland (Chairperson), Cr Craig Langdon (Deputy Chairperson), Jeff Walkley, Shawn Neilsen (Social Planner), Barbara Brook, Robert Runco, Lisa Raywood (Manager, Health, Aged Services and Community Planning), Nancy Sadka, Anna Constas. Luke Nelson, Simon Chong, Mick Hollman. Apologies: Sherridan Bourne, Janice Castledine, Theonie Tacticos (Coordinator, Community & Social Planning), Louise Pearson, Stephanie Krt. Guests: Kim Henderson (BCC), Jo Whitehouse, Brotherhood of St Laurence (BSL) 2. Welcome and introductions Cr Mullholland opened the meeting and noted apologies. Previous minutes The minutes of the June 29th meeting were emailed to the committee on July 7th and considered as adopted on July 11th. The minutes were presented to Council for noting on the 8th August. 3. Business Arising The committee were updated on two actions arising from the June meeting. NDIS information sessions: Following discussions at the June meeting the committee recommended that Council attempt to secure the Victorian Advocacy League for Individuals with a Disability (VALID) to run their Parents as Planning Partners training sessions locally. Council worked with VALID and the program is now being hosted at Jets creative arts centre in Bundoora. The program which commenced in August and will run for 5 weeks. NDIS Local Area Coordination: The committee had expressed interest in learning more about the role of the Local Area coordination service of the NDIS being delivered in Banyule by the Brotherhood of Saint

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Attachment 2

Attendees:

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Attachment 2: Disability Advisory Committee Minutes 10 August 2016

Laurence (BSL). A representative from BSL has been invited to the August meeting to present to the committee. 4. Brotherhood of St Laurence – Local Area Coordination (LAC) Update Jo Whitehouse, BSL LAC manager for the Banyule and Nillumbik municipalities attended the meeting to give a presentation on the implementation of LAC to date.

Attachment 2

Jo informed the committee that approximately 9 LAC staff have been employed for the Banyule area are based in Greensborough at the Main street office. LAC staff have been busy undertaking training to learn about their role and the local area. The primary focus of LAC staff is:  Supporting people with disability to access community and mainstream services and resources.  Supporting people who meet the National Disability Insurance Scheme access requirements to navigate and engage effectively with the NDIS.  Providing information on assisting mainstream and community services to be more inclusive and supportive of people with disability.  Promoting opportunities for people with disability. Jo reported that the intake of people into the scheme has been a little slower than expected but was anticipated to increase shortly. The BSL is also working on their Community Building plan which will outline how LAC will work to increase community inclusion. BSL mentioned that they are happy for people to either call them or visit the office for more information and assistance. BSL Greensborough Details: Address: 65 Main St, Greensborough. Email: ndis.info@bsl.org.au Phone: 1300 BSL NDIS (1300 275 634) 5. NDIS Prepare Project Officer Kim Henderson, Council’s NDIS Prepare officer presented to the committee about the work happening to assist individuals with a disability and their families to prepare for the NDIS. It is anticipated that around 216 existing HACC clients have potential to be eligible for the NDIS.

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Attachment 2: Disability Advisory Committee Minutes 10 August 2016

Kim has been making contact with individuals and visiting people to understand what support people are requiring to get ready for the NDIS.

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Item: 6.8

Kim reported that the preparedness of people varies greatly with some people having a reasonable level of confidence and independence to interact directly with the NDIS and others who are likely to require more intensive support to understand the NDIS.

Kim’s role was created by Council in direct response to the feedback received by HACC clients that they were looking for a key person to assist with information and NDIS preparedness. 6. Member Updates Members shared information about the interactions that have had with this NDIS since it commenced in July 2016. Some individuals reported that they have attempted to make contact with the NDIA directly but had been informed that their details were not with the NDIA as they had expected. Others mentioned that they had simply been told that someone would contact them when they or their family member was about to enter the NDIS. There was concern over the lack of clarity on how people can check whether they are on the NDIA’s register of people who are likely to be eligible or whether a person needed to apply to be a part of the NDIS and what process they would need to follow. It was recommend that Council work with the NDIA and BSL to find the latest and clearest advice and to share this via Council’s website and through the advisory committee. Members also reported concern that while much work has happened to assist disability services to prepare for the NDIS, mainstream services such as Leisure Centres and Neighbourhood houses have not been receiving a lot of information. Members discussed that some work had been happening out of Nillumbik Council to work with the National Disability Services (NDS) and leisure centre providers to assist them to get ready for the NDIS. Committee member Jeff Walkey from Belgravia Leisure was a part of this work and agreed to share information with Council should it be of interest to Council’s other leisure centres. Luke Nelson shared information about the local peer action groups that he is facilitating with VALID and encouraged people to promote these groups as a local opportunity for people with a disability to gain support and knowledge around the NDIS. 7. Disability Action Plan

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Attachment 2

Kim outlined that her role is support people to understand the NDIS and to assist people to link with the NDIA directly or through the BSL as the Local Area Coordinator for Banyule.

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Item: 6.8

Attachment 2: Disability Advisory Committee Minutes 10 August 2016

Council officers updated the committee that the 2016/17 Disability Action Plan was now finalised and would be the working plan for the next 12 while the longer term Action Plan 2017 â&#x20AC;&#x201C; 2021 is being developed. Officers also presented the 2015/16 Disability Action Plan Achievements report which outlines key projects and initiatives that have happened to support people with a disability.

Attachment 2

Committee members commented that is was good to be able to reflect on the range of projects that have occurred that they have been involved in. Officers noted that the report would be graphically designed and then presented to Council and distributed during September.

8. Next steps with Committee meeting As noted at the June meeting this was the final meeting for the committee. Cr Mullholland expressed her sincere thanks to all members for their dedication and support in working alongside Council and presented members with certificates of appreciation. Officers informed the committee that after the election of a new Council, Councillors determined and are appointed to chair advisory committees. Once this occurs during November it is anticipated that Council will advertise for expressions of interest for people to apply to Council committees.

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6.8

Attachment 3: Age-Friendly Banyule Committee Minutes 12 August 2016

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Attachment 3: Age-Friendly Banyule Committee Minutes 12 August 2016

Attachment 3

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Attachment 3: Age-Friendly Banyule Committee Minutes 12 August 2016

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Attachment 3: Age-Friendly Banyule Committee Minutes 12 August 2016

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Attachment 3: Age-Friendly Banyule Committee Minutes 12 August 2016

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Attachment 3: Age-Friendly Banyule Committee Minutes 12 August 2016

Attachment 3

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Attachment 4: LGBTI Advisory Committee Minutes 16 August 2016

6.8

Item: 6.8

Minutes 16 August 2016, 5.30pm-6.30pm LGBTI Advisory Committee Tom Robert Room, Ivanhoe Town Hall

1. Attendances & Apologies

Cr Jenny Mulholland (Chair), Cr Craig Langdon, Karen Joy Mccoll, Nicole Coad, Karen Bain, Rachel Jovic, Paul Wiseman, Meaghan Holden, Michelle Brooker, Thomas Conley, India Mortlock, Theonie Tacticos, Allison Beckwith

Apologies: Samantha Soggee, Jane Grace, Rhett Mcphie, Vita Catalano, Sharelle Rowe

2. Previous Minutes Previous minutes were noted by Council on 8 August 2016.

3. Business Arising 3.1 Review of progress on actions in LGBTI Plan 2016-17 – India Mortlock Council officers gave an update on progress on actions in the LGBTI Plan 2016-17 including:  Preparation for Midsumma activities: Council will again partner with Moreland, Darebin and Yarra Councils to host a stall.  The Councils are collaborating on developing a map of LGBTIQ friendly services and businesses within the municipalities. The map will be launched and promoted at Midsumma.  Council’s Home and Community Care Service is being assessed for suitability for the rainbow tick from 17-19 October.

4. New Business 4.1

Achievements Report 2015-16

Council officers presented a draft of the Achievements Report for 2015-16 which captures some of the things that Council has done across the LGBTI, Multicultural, Aboriginal and Torres Strait Islander and Disability Plans in 2015-16. The Committee agreed that it was great to see all the achievements collated in a single document and discussed that it should ORDINARY MEETING OF COUNCIL ON 5 SEPTEMBER 2016 Page 319

Attachment 4

Attendees:

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Attachment 4: LGBTI Advisory Committee Minutes 16 August 2016

be distributed to a range of community groups in Banyule and promoted through media and social media.

Attachment 4

4.2 Preparation for potential marriage equality plebiscite The committee discussed what Council’s position should be and what role it should play if a marriage equality plebiscite is called. The Committee discussed that there is a risk that the plebiscite could become divisive. Council already has a public position in support of marriage equality and Council’s role should be to advocate for our community to be inclusive and safe for everyone. This could be done through Council’s communication channels as well as through local media. The committee also recommended that, given there are a number of new members of federal parliament since the federal election, it would be valuable to write letters to all the new members to advise them of Council’s support for marriage equality. Recommendation to Council: That Council write letters to all new members of the new Federal Parliament, advising them of Council’s support for marriage equality.

4.3 Review of Advisory Committee This was the final meeting of the term of this committee so some time was spent reflecting on the most significant achievements. Many members reflected on the growth of IDAHOBIT events as a key success. Reflections included: - The support from Montmorency Traders Association to host the event - Hosting the IDAHOBIT party in the local community and on a main street - The acknowledgement and surprise from local community members and residents that Council is so supportive and is doing so much to promote equality and inclusion - Getting the Commissioner for Gender and Sexuality to attend the IDAHOBIT event in Montmorency - Participation of schools in the flag raising ceremonies and the growth in attendance numbers at the ceremonies over the years Other highlights included: - Advocacy around marriage equality and safe schools coalition - Getting the committee started in the first place - Acknowledging the Orlando shooting through flying the flag at half mast - Participation in pride march and the branding through Banyule tshirts - Getting the Commissioner for Gender and Sexuality out to speak to Council staff

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Attachment 4: LGBTI Advisory Committee Minutes 16 August 2016

The key message from the committee was the importance of maintaining the momentum that has been built. The Committee also suggested that, if a second term of the committee is established, effort should be made to have representation from different groups within the LGBTI community as well as a range of age groups represented.

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Item: 6.8

Council officers updated the committee that Council is now part of the Victorian Local Governance Associationâ&#x20AC;&#x2122;s Rainbow Working Group. A council officer will attend the bimonthly meetings of the group and report back to the committee on any news or opportunities.

6. Thank you This was the final meeting of the term of this committee. Councillors thanked all committee members for their hard work and dedication and presented certificates.

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Attachment 4

5. Other Business

Attachment 5: Multicultural Advisory Committee - Minutes 22 August 2016

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Item: 6.8

Banyule Multicultural Advisory Committee (BMAC): Minutes from committee meeting 22/8/16 Nellie Ibbott room â&#x20AC;&#x201C; Ivanhoe Town Hall

Attachment 5

1. Attendances & Apologies Attendees: Cr Mark Di Pasquale, Cr Craig Langdon, Cr Tom Melican, George Giuliani, Hussein Haraco, Uma Vijay, Gillian Hirst, Ryoko Williams, Beverley Moss, Allison Beckwith, India Mortlock, Theonie Tacticos. Apologies: Cr Steven Briffa, Rosemary Crosthwaite, Abdirizak Mohamed, Albert Fatileh, Maxine Matthews, Spectrum Representative, Jane Grace, Simeon Yang, 2. Welcome and Minutes of previous meeting Cr Di Pasquale formally opened the meeting and the apologies were noted. Previous minutes were sent to Council for noting on 8/8/16 3. Business Arising 3.1 Actions arising from previous minutes A council officer provided an update on actions since the previous meeting: Item

Action Required

Responsibility

Status

Prayer Room at Northland Shopping Centre

Follow up with the Centre Manager of Northland Shopping Centre to request a meeting about the faith room

Council Officer

Completed Meeting scheduled for 31 August

Census 2016

Write to the Bureau of Statistics to register concern about the Census and investigate whether the Leader is planning any articles around the Census

Council Officer

Fact Sheet Project

Check the low English proficiency rates for the suggested languages

Council officer

Completed Leader wrote article on 26 July. Email sent to ABS on 5 August Completed Checked Punjabi and Japanese and these were below 100 speakers

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3.2

Attachment 5: Multicultural Advisory Committee - Minutes 22 August 2016

Review progress on 2016-17 Multicultural Plan

6.8

Item: 6.8

The fact sheet translation project: All the information has been sent off for translation which should take approximately three weeks

Multicultural Food stage at the Malahang Festival: Planning is underway for a food stage at the festival with five cooking demonstrations to happen throughout the day

Promotion of the Census to CALD communities: Council partnered with the Somali Australian Council of Victoria to hold a Fill in the Form session on Census night

Lifeguard training program for CALD young people: Banyule Leisure Facilities is running lifeguard training for young people. The training will comprise an initial 10 week session to build swimming skills and then the three day lifeguard course delivered by Lifesaving Victoria

4. New Business 4.1 Stepping Stones Project Representatives from Councilâ&#x20AC;&#x2122;s Economic Development team and the Brotherhood of St Laurence gave a presentation about the Stepping Stones program. Council is funding the Brotherhood of St Laurence to deliver small business and employment pathways training to up to 20 women from refugee and migrant backgrounds. The program will start in September.

4.2 Achievements Report 2015-16 Council officers presented a draft of the Achievements Report for 2015-16 which captures some of the things that Council has done across the LGBTI, Multicultural, Aboriginal and Torres Strait Islander and Disability Plans in 2015-16. The report will be presented to Council on 5 September and distributed across Council Service Centres and libraries.

4.3 Review of Advisory committee This was the final meeting of the term of this committee so some time was spent reflecting on the most significant achievements and opportunities for improvement. Achievements include: -

The Committee has promoted positive experiences of multiculturalism and not used a deficit model. ORDINARY MEETING OF COUNCIL ON 5 SEPTEMBER 2016 Page 323

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Council officers updated on the progress of several projects within the multicultural plan.

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6.8

Item: 6.8

Attachment 5: Multicultural Advisory Committee - Minutes 22 August 2016

Participating in the committee has provided an opportunity to learn about the diversity of groups in Banyule

The Committee has had a voice and was influential in Council making a submission about the proposed revocation of citizenship for dual nationals

The Committee has played a key role in assisting Council to promote and champion multiculturalism

Bringing the multicultural committee together with other advisory committees was positive

Opportunities for improvement include: -

Trying to have youth representation on the next Committee

Ensuring the focus of the committee goes beyond the 3081 area and trying to get a spread of committee members from across the municipality

At the beginning of the term of the next committee, spend time workshopping definitions around multiculturalism and what the role of Anglo-Celtic communities is within this

Having more representation from more people of diverse cultural backgrounds

Build in more opportunities for committee members to share updates such as through having a standing agenda item on â&#x20AC;&#x2DC;member updatesâ&#x20AC;&#x2122;

When other service units of Council want to consult with the committee on issues or projects, it might work well to break the committee up into smaller groups and have small workshops

Have an icebreaker / get to know you session at the first committee to build relationships across committee members and create an atmosphere of trust and openness

Look for opportunities for more collaboration between the advisory committees

6. Thank you and next meeting This was the final meeting of the term of this committee. Councillor Di Pasquale thanked all committee members for their hard work and dedication and presented certificates.

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Attachment 5: Multicultural Advisory Committee - Minutes 22 August 2016

Banyule Multicultural Advisory Committee – Action Progress Sheet – 22 August 2016

6.8

Item: 6.8

Item:

Action Required:

Responsibility

Status

Engaging with Victorian Multicultural Commission Regional Advisory Councils Prayer Room at Northland Shopping Centre

When expressions of interest open, apply to be on the North and West Metropolitan Regional Advisory Council meetings.

Council Officer

Waiting for EOIs to open – expected in October

Follow up with the Centre Manager of Northland Shopping Centre to request a meeting about the faith room

Council Officer

Meeting with Centre staff on 31 August

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Note: The actions in the Action Progress Sheet have come out of the Committee meetings. They are in addition to the actions being progressed through the Multicultural Plan.

Attachment 6: BEAC August Meeting Minutes

6.8

Item: 6.8

[Draft] Meeting Notes Banyule Environment Advisory Committee Wednesday 10 August, 2016 6.30PM (Refreshments) 7PM - 9PM Rosanna Meeting Room 2

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1. Present / Apologies Present Community Representatives: Denise Fernando, Maree Keenan, Peter Castaldo, Kate Roberts, Julie Fechner, Chris Pittock, Jane Oldfield, Katherine Shields Council Officers: John Milkins Environmental Sustainability Coordinator, Sian Gleeson Environmental Sustainability Officer. Councillor Representatives None present. Apologies Daniel Kollmorgen; Cr Mark Di Pasquale 2. Confirmation of July meeting notes CP, MK 3. Disclosures of Interests  None to report 4. New Business 16.30 Environmental Art Exhibitions (Colin James) Colin James and Steph Neoh from the Leisure and Cultural Services Department spoke to BEAC regarding an environmental art exhibition in 2017. Expression of interests are currently being sought from artists around the theme of water. The exhibition will be promoted in line with the seven seasons of the Wurundjeri. There are a range of design options for the exhibition. Colin and Steph sought BEAC interest in assisting with this. Initially they would like to understand what dates would be suitable and what existing environmental events it could align with. The exhibition will be added as a standing item on the agenda until the best method for BEAC’s input is determined. This may, for example, be a smaller working group. Action: Add as a standing item to Agenda. 16.23 Town Hall - LED Lighting (John Milkins) John noted that the issue of LED lighting in the town hall had initially been raised by Cr. Craig Langdon as part of council’s plans for carbon neutrality. John discussed the Councils existing work in investigating solar energy and energy efficiency ORDINARY MEETING OF COUNCIL ON 5 SEPTEMBER 2016 Page 326

Attachment 6: BEAC August Meeting Minutes

opportunities in 53 council buildings. John noted that the Town Hall is one of these buildings and this report will provide a range of improvement opportunities at the site.

6.8

Item: 6.8

16.26 Habitat Protection Opportunities (Kate Roberts) Kate Roberts introduced this agenda item, querying if habitat is destroyed in one location, can it be replicated in other areas? Kate encouraged BEAC members to be aware of habitat destruction and in particular areas in Banyule which are under notable pressure. John spoke about the City Plan, the Wildlife Corridor Program and the Urban Forest Plan, which together dictate revegetation activities and tree selection in Banyule. There was broad discussion around this agenda item and how BEAC could best contribute to habitat protection outcomes. A statement of support was suggested, as was the development of a subcommittee. Guest speakers will be brought in for this item, with Julie and Jane contacting possible presenters. Action: JM to send through Report on Swift Parrot when complete. Julie and Jane to investigate possible guest presenters Include as standing item on future Agenda.

16.28 Take2 Pledge (Cr. Tom Melican) John Milkins presented on the Take2 Pledge, a state government initiative which aims to encourage climate action across the community from local government authorities to individuals, community groups and businesses. John noted the Council’s existing target as being carbon neutral by 2020 (from a 2013 baseline). Recommendation: BEAC provided in-principle support for the Pledge, noting it is compatible with Council’s existing target. 16.29 Beyond Zero Emissions – Energy Plan (Peter Castaldo) Following on from last month’s meeting, Peter Castaldo queried whether it was possible to have a presentation from BZE to discuss energy reduction initiatives. Peter requested Council’s Energy Officer present to BEAC to allow the Committee better insight into Councils energy plans. Action: John will distribute the Energy Plan and supporting Report for BEAC to read and provide recommendations. BZE and possible presentations will be determined on the basis of these recommendations. 16.33: Regular Meeting or Grants Awards Night (Sian Gleeson) BEAC requested that their usual meeting is delayed one week to allow those who were interested to attend the Grants Awards Night. Action: Sian to change next meeting date to Wednesday 21.

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16.24 Poison in the Darebin Creek (John Milkins) John Milkins noted that around 100 eels in Darebin Creek were killed during June. An investigation by EPA Victoria found that this was likely due to a pesticide release into the creek. Melbourne Water removed all eels from the area.

6.8

Item: 6.8

Attachment 6: BEAC August Meeting Minutes

5. Items of Note Peter noted Catherine was organising a tour of the food and green waste recycling occurring in Darebin. If interested, contact Peter. 6. Outstanding Matters The following items will be held over to next meeting: 16.31 Snap, Send and Solve (Julie Fechner) 6. New Items Raised

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16.34 Change Makers â&#x20AC;&#x201C; Evaluation Report (Kate Roberts) 16.34 Possum damage to trees in Banyule (TBC)

Contact John Milkins on 9457 9834 for further information Next Meeting: August 10, 2016

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