Ordinary Meeting of Council Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 25 July 2016 commencing at 7.45pm
ATTACHMENTS 2.1 Sporting Reserve User Guide Review Attachment 1.
Draft Allocation Policy 2017-2020 .........................................................3
Attachment 2.
Draft Terms and Conditions of Use 2017-2020 ...................................17
Attachment 3.
Summary of Proposed Changes July 2016 .........................................65
2.2 Age-friendly Victoria Declaration Attachment 1.
Attachment 2: Victoria Declaration - Statement of Support .................71
Attachment 2.
Attachment 1: Victoria Declaration between State and MAV ...............73
4.1 Rosanna Road and Banyule Road, Rosanna - Road Safety Audit Attachment 1.
Road Safety Audit...............................................................................75
4.4 Yarra River Protection Discussion Paper Attachment 1.
Protecting the Yarra River - Discussion Paper ....................................89
Attachment 2.
Banyule Council Submission ...........................................................167
5.1 Hughes Street and Deirdre Court, Montmorency - Proposed Permanent Road Closure Attachment 1.
Hughes Street, Montmorency - Road Closure Location Proposal - Invitation to Resident ......................................................169
Attachment 2.
Hughes Street, Montmorency - Delay in installation Steel Rails - Update on Project ..................................................................173
Attachment 3.
Hughes Street and Deirdre Court, Montmorency - Proposed Road Closure Trial - VicRoads Consent Letter .................................175
Attachment 4.
Hughes Street and Deirdre Court, Montmorency Permanent Closure Proposal - Initial Consultation Survey ................185
6.1 Adoption of Services Asset Management Plan Attachment 1.
Services Asset Management Plan Part 'A' - General Information........................................................................................189
Attachment 1.
MAV Highlights Report 2015-16........................................................225
Attachment 2.
Response from Bruce Atkinson MLC ................................................237
Attachment 1
2.1
6.4 Items for Noting
Ordinary Meeting of Council - 25 July 2016
Page 2
Attachment 1: Draft Allocation Policy 2017-2020
Attachment 1
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 3
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Attachment 1: Draft Allocation Policy 2017-2020
Page 4
Attachment 1: Draft Allocation Policy 2017-2020
Attachment 1
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 5
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Attachment 1: Draft Allocation Policy 2017-2020
Page 6
Attachment 1: Draft Allocation Policy 2017-2020
Attachment 1
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 7
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Attachment 1: Draft Allocation Policy 2017-2020
Page 8
Attachment 1: Draft Allocation Policy 2017-2020
Attachment 1
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 9
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Attachment 1: Draft Allocation Policy 2017-2020
Page 10
Attachment 1: Draft Allocation Policy 2017-2020
Attachment 1
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 11
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Attachment 1: Draft Allocation Policy 2017-2020
Page 12
Attachment 1: Draft Allocation Policy 2017-2020
Attachment 1
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 13
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Attachment 1: Draft Allocation Policy 2017-2020
Page 14
Attachment 1: Draft Allocation Policy 2017-2020
Attachment 1
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 15
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Attachment 1: Draft Allocation Policy 2017-2020
Page 16
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 17
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 18
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 19
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 20
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 21
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 22
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 23
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 24
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 25
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 26
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 27
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 28
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 29
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 30
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 31
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 32
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 33
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 34
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 35
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 36
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 37
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 38
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 39
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 40
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 41
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 42
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 43
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 44
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 45
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 46
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 47
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 48
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 49
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 50
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 51
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 52
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 53
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 54
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 55
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 56
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 57
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 58
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 59
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 60
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 61
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 62
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 63
Attachment 2: Draft Terms and Conditions of Use 2017-2020
Attachment 2
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 64
Attachment 3: Summary of Proposed Changes July 2016
Attachment 3
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 65
Attachment 3: Summary of Proposed Changes July 2016
Attachment 3
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 66
Attachment 3: Summary of Proposed Changes July 2016
Attachment 3
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 67
Attachment 3: Summary of Proposed Changes July 2016
Attachment 3
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 68
Attachment 3: Summary of Proposed Changes July 2016
Attachment 3
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 69
Attachment 3: Summary of Proposed Changes July 2016
Attachment 3
2.1
Item: 2.1
Ordinary Meeting of Council - 25 July 2016
Page 70
Attachment 1: Attachment 2: Victoria Declaration - Statement of Support
Attachment 1
2.2
Item: 2.2
Ordinary Meeting of Council - 25 July 2016
Page 71
Attachment 2: Attachment 1: Victoria Declaration between State and MAV
Attachment 2
2.2
Item: 2.2
Ordinary Meeting of Council - 25 July 2016
Page 73
Attachment 1: Road Safety Audit
Attachment 1
4.1
Item: 4.1
Ordinary Meeting of Council - 25 July 2016
Page 75
Attachment 1: Road Safety Audit
Attachment 1
4.1
Item: 4.1
Ordinary Meeting of Council - 25 July 2016
Page 76
Attachment 1: Road Safety Audit
Attachment 1
4.1
Item: 4.1
Ordinary Meeting of Council - 25 July 2016
Page 77
Attachment 1: Road Safety Audit
Attachment 1
4.1
Item: 4.1
Ordinary Meeting of Council - 25 July 2016
Page 78
Attachment 1: Road Safety Audit
Attachment 1
4.1
Item: 4.1
Ordinary Meeting of Council - 25 July 2016
Page 79
Attachment 1: Road Safety Audit
Attachment 1
4.1
Item: 4.1
Ordinary Meeting of Council - 25 July 2016
Page 80
Attachment 1: Road Safety Audit
Attachment 1
4.1
Item: 4.1
Ordinary Meeting of Council - 25 July 2016
Page 81
Attachment 1: Road Safety Audit
Attachment 1
4.1
Item: 4.1
Ordinary Meeting of Council - 25 July 2016
Page 82
Attachment 1: Road Safety Audit
Attachment 1
4.1
Item: 4.1
Ordinary Meeting of Council - 25 July 2016
Page 83
Attachment 1: Road Safety Audit
Attachment 1
4.1
Item: 4.1
Ordinary Meeting of Council - 25 July 2016
Page 84
Attachment 1: Road Safety Audit
Attachment 1
4.1
Item: 4.1
Ordinary Meeting of Council - 25 July 2016
Page 85
Attachment 1: Road Safety Audit
Attachment 1
4.1
Item: 4.1
Ordinary Meeting of Council - 25 July 2016
Page 86
Attachment 1: Road Safety Audit
Attachment 1
4.1
Item: 4.1
Ordinary Meeting of Council - 25 July 2016
Page 87
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 89
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 90
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 91
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 92
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 93
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 94
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 95
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 96
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 97
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 98
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 99
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 100
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 101
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 102
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 103
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 104
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 105
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 106
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 107
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 108
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 109
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 110
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 111
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 112
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 113
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 114
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 115
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 116
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 117
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 118
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 119
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 120
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 121
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 122
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 123
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 124
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 125
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 126
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 127
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 128
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 129
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 130
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 131
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 132
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 133
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 134
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 135
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 136
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 137
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 138
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 139
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 140
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 141
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 142
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 143
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 144
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 145
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 146
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 147
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 148
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 149
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 150
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 151
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 152
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 153
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 154
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 155
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 156
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 157
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 158
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 159
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 160
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 161
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 162
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 163
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 164
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 165
Attachment 1: Protecting the Yarra River - Discussion Paper
Attachment 1
4.4
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 166
Attachment 2: Banyule Council Submission
4.4
Item: 4.4
Yarra River Protection Program Manager Planning Policy Implementation Department of Environment, Land, Water and Planning Level 8, 8 Nicholson St Melbourne, Victoria, 3000 Dear Sir/Madam YARRA RIVER PROTECTION – DISCUSSION PAPER Thank you for the opportunity to provide comment on the Yarra River Protection Discussion Paper, recently published by the Yarra River Ministerial Advisory Committee. Banyule City Council agrees with the key issues and opportunities outlined in the Paper, and gives in-principle support to the intended management and governance reforms. In response to the proposed new management model to protect the river, the following comments are made: •
Banyule welcomes a unified, community-led vision for the Yarra River Corridor.
•
Banyule strongly supports the preparation of a Strategic Plan to guide integrated planning and management activities.
•
A clear and effective management structure to deliver the recommendations as set out in the Strategic Plan of the Yarra River Trust is a critical part of the river’s proposed governance reforms.
•
Banyule supports the introduction of legislation that gives statutory effect to the Strategic Plan and the operation of the Yarra River Trust.
•
Council notes that any governance reforms must be matched with appropriate levels of funding to ensure the protection program is practically, not just legislatively, supported.
The reforms proposed in this Discussion Paper will be a positive step towards securing a sustainable future for the river. Years of fragmented, inconsistent management and inadequate resourcing have impacted on the health and amenity of the Yarra River and its environs. A revised approach to its protection will ensure that future generations have a healthy, vibrant and connected Yarra River. Should you have any questions about our submission please contact me on 9457 9814. Yours sincerely
Fae Ballingall Strategic Planner
Ordinary Meeting of Council - 25 July 2016
Page 167
Attachment 2
22 July 2016
4.4
Attachment 2: Banyule Council Submission
Attachment 2
Item: 4.4
Ordinary Meeting of Council - 25 July 2016
Page 168
Attachment 1: Hughes Street, Montmorency - Road Closure Location Proposal Invitation to Resident
Attachment 1
5.1
Item: 5.1
Ordinary Meeting of Council - 25 July 2016
Page 169
Attachment 1: Hughes Street, Montmorency - Road Closure Location Proposal Invitation to Resident
Attachment 1
5.1
Item: 5.1
Ordinary Meeting of Council - 25 July 2016
Page 170
Attachment 1: Hughes Street, Montmorency - Road Closure Location Proposal Invitation to Resident
Attachment 1
5.1
Item: 5.1
Ordinary Meeting of Council - 25 July 2016
Page 171
Attachment 2: Hughes Street, Montmorency - Delay in installation Steel Rails Update on Project
Attachment 2
5.1
Item: 5.1
Ordinary Meeting of Council - 25 July 2016
Page 173
Attachment 3: Hughes Street and Deirdre Court, Montmorency - Proposed Road Closure Trial - VicRoads Consent Letter
Attachment 3
5.1
Item: 5.1
Ordinary Meeting of Council - 25 July 2016
Page 175
Attachment 3: Hughes Street and Deirdre Court, Montmorency - Proposed Road Closure Trial - VicRoads Consent Letter
Attachment 3
5.1
Item: 5.1
Ordinary Meeting of Council - 25 July 2016
Page 176
Attachment 3: Hughes Street and Deirdre Court, Montmorency - Proposed Road Closure Trial - VicRoads Consent Letter
Attachment 3
5.1
Item: 5.1
Ordinary Meeting of Council - 25 July 2016
Page 177
Attachment 3: Hughes Street and Deirdre Court, Montmorency - Proposed Road Closure Trial - VicRoads Consent Letter
Attachment 3
5.1
Item: 5.1
Ordinary Meeting of Council - 25 July 2016
Page 178
Attachment 3: Hughes Street and Deirdre Court, Montmorency - Proposed Road Closure Trial - VicRoads Consent Letter
Attachment 3
5.1
Item: 5.1
Ordinary Meeting of Council - 25 July 2016
Page 179
Attachment 3: Hughes Street and Deirdre Court, Montmorency - Proposed Road Closure Trial - VicRoads Consent Letter
Attachment 3
5.1
Item: 5.1
Ordinary Meeting of Council - 25 July 2016
Page 180
Attachment 3: Hughes Street and Deirdre Court, Montmorency - Proposed Road Closure Trial - VicRoads Consent Letter
Attachment 3
5.1
Item: 5.1
Ordinary Meeting of Council - 25 July 2016
Page 181
Attachment 3: Hughes Street and Deirdre Court, Montmorency - Proposed Road Closure Trial - VicRoads Consent Letter
Attachment 3
5.1
Item: 5.1
Ordinary Meeting of Council - 25 July 2016
Page 182
Attachment 3: Hughes Street and Deirdre Court, Montmorency - Proposed Road Closure Trial - VicRoads Consent Letter
Attachment 3
5.1
Item: 5.1
Ordinary Meeting of Council - 25 July 2016
Page 183
Attachment 3: Hughes Street and Deirdre Court, Montmorency - Proposed Road Closure Trial - VicRoads Consent Letter
Attachment 3
5.1
Item: 5.1
Ordinary Meeting of Council - 25 July 2016
Page 184
Attachment 4: Hughes Street and Deirdre Court, Montmorency - Permanent Closure Proposal - Initial Consultation Survey
Attachment 4
5.1
Item: 5.1
Ordinary Meeting of Council - 25 July 2016
Page 185
Attachment 4: Hughes Street and Deirdre Court, Montmorency - Permanent Closure Proposal - Initial Consultation Survey
Attachment 4
5.1
Item: 5.1
Ordinary Meeting of Council - 25 July 2016
Page 186
Attachment 4: Hughes Street and Deirdre Court, Montmorency - Permanent Closure Proposal - Initial Consultation Survey
Attachment 4
5.1
Item: 5.1
Ordinary Meeting of Council - 25 July 2016
Page 187
Attachment 1: Services Asset Management Plan Part 'A' - General Information
Attachment 1
6.1
Item: 6.1
Ordinary Meeting of Council - 25 July 2016
Page 189
Attachment 1: Services Asset Management Plan Part 'A' - General Information
6.1
Item: 6.1
DOCUMENT CONTROL Document: CT Management Group
Services Asset Management Plan Part ‘A’ – General Information
PO Box 1374
Banyule City Council
Attachment 1
GEELONG VIC 3220
Project Manager: Ian Mann
Phone:
(03) 5221-2566
Email:
Ianm@ctman.com.au
Web:
www.ctman.com.au
Author:
Jim Henshelwood
Date:
July 2016
Synopsis:
Services Asset Management Plan for Banyule City Council’s infrastructure assets developed in accordance with the International Infrastructure Management Manual guidelines.
CONSULTANTS DISTRIBUTION SCHEDULE Version No.
Date
Distribution
Reference
Version 1.00 SCHEDULE OF ADOPTION Version No.
Date
Comment
Authority Reference
Disclaimer: This document may be of assistance to you but CT Management Group Pty Ltd do not guarantee that the document is without flaw of any kind and therefore disclaims all liability for any errors, loss or other consequence which may arise from you relying on any information in this publication. It should be noted that information provided in this document may change at short notice.
Ordinary Meeting of Council - 25 July 2016
Page 190
Attachment 1: Services Asset Management Plan Part 'A' - General Information
6.1
Item: 6.1
Table of Contents 1.0 2.0
EXECUTIVE SUMMARY............................................................................................ 5 INTRODUCTION ...................................................................................................... 6
3.0 4.0 5.0
LEVELS OF SERVICE ............................................................................................... 12 FUTURE DEMAND ................................................................................................. 13 RISK MANAGEMENT ............................................................................................. 14
5.1 5.2
PURPOSE OF THE SERVICES ASSET MANAGEMENT PLAN ..................................................................... 6 ROLE OF LOCAL GOVERNMENT IN ASSET OWNERSHIP ........................................................................ 6 SAM PLAN FRAMEWORK .............................................................................................................. 7 LINKAGES TO CORPORATE STRATEGIES............................................................................................. 8 CORE & ADVANCED ASSET MANAGEMENT..................................................................................... 10 ASSET DATA MANAGEMENT & INFORMATION SYSTEMS ................................................................... 11
RISK ASSESSMENT ...................................................................................................................... 14 ASSET INSPECTIONS .................................................................................................................... 14
5.2.1 5.2.2 5.2.3
Inspection Arrangements ................................................................................................................ 14 Response to Customer/Reactive Requests ...................................................................................... 15 Inspection Reporting & Recording................................................................................................... 16
6.0
STRATEGIC LONG-TERM FINANCIAL NEEDS ........................................................... 17
7.0
FINANCIAL MANAGEMENT PRACTICES .................................................................. 23
6.1 6.2 6.3 6.4 6.5 6.6 6.7 7.1
FINANCIAL MODELLING............................................................................................................... 17 ASSET CONDITION RATING .......................................................................................................... 18 FUNDING CAPACITY .................................................................................................................... 19 FUNDING STRATEGY ................................................................................................................... 19 KEY ASSUMPTIONS IN FINANCIAL FORECASTS.................................................................................. 20 PREDICTED FUTURE RENEWAL FUNDING REQUIREMENTS ................................................................. 21 PREDICTED FUTURE MAINTENANCE FUNDING REQUIREMENTS .......................................................... 22 FINANCIAL MANAGEMENT REQUIREMENTS .................................................................................... 23
7.1.1 7.1.2 7.1.3
Asset Capitalisation Policy............................................................................................................... 23 Asset Valuations .............................................................................................................................. 23 Asset Depreciation........................................................................................................................... 24
7.2 7.3
NEW CAPITAL WORKS FUNDING ASSESSMENTS .............................................................................. 25 ASSET EXPENDITURE DEFINITIONS................................................................................................. 25
8.0 9.0 10.0 11.0 12.0
LGPRF SERVICE PERFORMANCE INDICATORS......................................................... 26 STANDARDS, MANUALS & GUIDELINES ................................................................. 27 COUNCIL REFERENCE DOCUMENTS ....................................................................... 28 ATTACHMENTS..................................................................................................... 28 APPENDICES ......................................................................................................... 28
APPENDIX 1 – CUSTOMER REQUEST/INSPECTION PROCESS FLOW CHART ........................................................ 29 APPENDIX 2 – INSPECTION MANAGEMENT FLOW-CHART ............................................................................. 30 APPENDIX 3 – FORWARD ASSET PROJECTION STATUS................................................................................... 31 APPENDIX 4 – GLOSSARY ......................................................................................................................... 33
Ordinary Meeting of Council - 25 July 2016
Page 191
Attachment 1
2.1 2.2 2.3 2.4 2.5 2.6
6.1
Item: 6.1
Attachment 1: Services Asset Management Plan Part 'A' - General Information
List of Figures
Attachment 1
Figure 1: Structure of a SAM Plan ........................................................................................................................... 7 Figure 2: Asset Management Plan Relationship to the Business Planning Framework .......................................... 9 Figure 3: Asset Management Plan Progression ...................................................................................................... 9 Figure 4: Asset Management Practices................................................................................................................. 10 Figure 5: Level of Service Concept ....................................................................................................................... 12
List of Tables Table 1: Estimated Resident Population, Banyule LGA (ABS May 2016) .............................................................. 13 Table 2: Condition Rating Scale............................................................................................................................. 18 Table 3: Asset Expenditure Definitions ................................................................................................................. 25 Table 4: LGPRF Indicator & Measure for Asset Management Plans ..................................................................... 26
1.0
Ordinary Meeting of Council - 25 July 2016
Page 192
1.0
Attachment 1: Services Asset Management Plan Part 'A' - General Information
6.1
Item: 6.1
Executive Summary
Banyule also has a number of commercial centres, the largest being the Greensborough Principal Activity Centre and the Heidelberg and Ivanhoe Major Activity Centres. There are significant industrial areas in Heidelberg West, Greensborough/Briar Hill and Bundoora, and a number of large institutions such as the Austin and Repatriation Medical Centre and Simpson Army Barracks. Banyule City Council is responsible for providing a number of community-focussed services. In doing so, the Council must ensure that its infrastructure assets and community facilities are maintained in accordance with well-developed asset management programs and strategic forward plans which enable these services to meet the community needs. Asset management is seen as a practical and financially responsible means of managing Council’s assets by ensuring that the assets continue to provide a specified level of service delivery to defined standards over their entire life. Banyule City Council’s Services Asset Management Plan provides the framework to deliver optimum operational performance of Council’s infrastructure assets in a cost effective manner. The Plan aims to provide a more formalised and transparent approach to asset management. It provides mechanisms to clearly define its asset refurbishment and asset maintenance practices and to mitigate risk. The prime guidance used for development of this Services Asset Management Plan (SAM Plan) is the International Infrastructure Management Manual (IIMM) developed jointly by the NZ National Asset Management Steering Group and the Institute of Public Works Engineering of Australia. This manual is highly recognised around the world as one of, if not the leading Infrastructure Management Manual for public works authorities such as municipal councils. The Plan has been broken into several parts. Part ‘A’ - General Information associated with managing all asset groups Part ‘B’ - Road Part ‘C’ - Pathways Part ‘D’ - Bridges Part ‘E’ - Stormwater Drainage Part ‘F’ - Open Space Assets Part ‘G’ - Open Space Pathways Part ‘H’ - Building Facilities Each of these Parts will have their own Executive Summary to highlight issues specific to that asset group. Most importantly, the SAM Plan is intended to provide advice to Council on the financial requirements for long-term sustainability of each asset group. This means understanding the impact of any funding ‘gap’ and a plan to manage that gap where it exists. Ordinary Meeting of Council - 25 July 2016
Page 193
Attachment 1
Banyule City Council is located between 7 and 21 kilometres north-east of central Melbourne and is made up of 21 suburbs. The City covers an area of approximately 63 square kilometres and is bounded in the south by the Yarra River and in the west by the Darebin Creek. The City is primarily a residential area. While separate houses dominate, increasing numbers of semi-detached houses, townhouses and units are being built. Retaining the neighbourhood character of these residential areas is very important to the local community.
Attachment 1: Services Asset Management Plan Part 'A' - General Information
2.0
Attachment 1
6.1
Item: 6.1
Ordinary Meeting of Council - 25 July 2016
Page 194
Attachment 1: Services Asset Management Plan Part 'A' - General Information
6.1
Item: 6.1
Introduction 2.1
Purpose of the Services Asset Management Plan
The Services Asset Management Plan is a means of outlining the key elements involved in managing the asset to those people who need to understand the detail. It combines management, financial, engineering and technical practices to ensure that the level of service required by user groups is provided at the lowest long term cost to the community within the limits of any fiscal constraints that may be imposed by Council. The specific purpose of the Asset & Service Management Plan is to: Demonstrate responsible stewardship by the Council; Define and articulate how the infrastructure is and will be managed to achieve the organisation’s objectives; Provide a basis for customer consultation to determine the appropriate levels of service; Manage risk of asset failure; Achieve savings by optimising whole of life costs; and Support long term financial planning. The outcomes of the Asset & Service Management Plan will identify the future funding requirements service delivery accounting for the following factors: Adopted Levels of Service; Future demand for infrastructure; Current asset performance; Asset Failure; Risk; Required works; and Funding constraints. Council’s performance in providing the funding necessary to meet lifecycle renewal needs through asset depreciation will be measured. In addition, such funding has to meet any backlog of works. The plan will endeavour to separate the ongoing annual lifecycle renewal needs from any backlog.
2.2
Role of Local Government in Asset Ownership
Municipal councils exist principally to supply various core and non-core services that meet the needs of their communities. The type of services provided and how they are provided depends on the level of service required by the community. Good Governance is enhanced where Councils are able to focus on long-term strategies/policies for asset function as well as day-to-day asset maintenance. The development of this Services Asset Management Plan is considered an important component to enable the long-term planning of its infrastructure.
Ordinary Meeting of Council - 25 July 2016
Page 195
Attachment 1
This Management Plan is a key element of Council’s strategic asset management planning.
6.1
Item: 6.1
2.3
Attachment 1: Services Asset Management Plan Part 'A' - General Information
SAM Plan Framework
The prime guidance used for development of Council’s Services Asset Management Plan is the framework set out in the Institute of Public Works Engineering Australia’s (IPWEA) International Infrastructure Management Manual (IIMM). The IIMM Framework basically sets out how the Council’s assets are managed from a Strategic, Tactical and Operational point of view. Then structure of each Plan, including Part ‘A’ which is common to all plans, is outlined in the following diagram.
Attachment 1
Figure 1: Structure of a SAM Plan
Ordinary Meeting of Council - 25 July 2016
Page 196
2.4
Attachment 1: Services Asset Management Plan Part 'A' - General Information
6.1
Item: 6.1
Linkages to Corporate Strategies
•
Long Term Financial Plan (LTFP) - is the key ten year financial planning document of Council that is governed by a series of financial strategies and accompanying performance indicators that Council considers and adopts. It establishes the financial framework upon which sound financial decisions are made. Input to the development of the LTFP is derived from the 10 year works programs outlined in each of the Services Asset Management Plans.
•
Council Plan – is a key strategic document which outlines at a high level what Council intends to achieve over the next four years. The resources required to achieve this plan are detailed in the Strategic Resource Plan.
•
Strategic Resource Plan - outlines the resources required to achieve the objectives detailed in the Council Plan over the next four years.
•
Council Budget - sets out in detail the objectives contained in the Strategic Resource Plan, for the forthcoming financial year. This document is a management level document and is “short to medium-term” forward looking. It also provides a basis for management to prepare reports to Council to monitor achievement of performance targets.
•
Asset Management Policy – the stated intent of this Policy is to provide the guiding principles for current and future management of infrastructure assets, in accordance with the Council Plan and Council’s Long-Term Financial Plan.
•
Asset Management Strategy – supports the Asset Management Policy and details specific actions to be undertaken by Council to improve asset management capability and achieve specific strategic objectives.
•
Annual Report – is intended to inform the community, including residents, ratepayers, and businesses, visitors, government agencies and interested groups. It shows Council’s highlights and achievements, along with its issues and challenges of the past year. It aims to inform the community of Council’s performance against the commitments set out in the Council Plan.
•
Management Practices - are the administration and management activities required to fulfil Council’s philosophy in regards to “whole of life” asset management as contained within the Asset Management Policy.
•
Contracts – the service levels, strategies and information requirements contained in the Asset Management Plans are translated into contract specifications and reporting requirements.
Underpinning these strategic documents are numerous processes, methodologies and practices which are undertaken within the day to day activities of the City’s administration and management duties. The Asset Management Plan details those activities that relate to managing the network of assets within an asset group. Ordinary Meeting of Council - 25 July 2016
Page 197
Attachment 1
The Services Asset Management Plans will be developed to account for the assets in each category, to monitor the condition of those assets and forecast expenditure requirements for maintenance in the short term and capital replacement in the long term. They are a crucial component of the Council Planning process linking with the following corporate strategies.
6.1
Item: 6.1
Attachment 1: Services Asset Management Plan Part 'A' - General Information
The following chart (Figure 2) outlines the linkages between the various components involved in Council’s strategic planning process and progression of development of the Services Asset Management Plan (Figure 3). The Asset Management Strategy provides guidance to Council’s Financial Strategy and to the City Plan. The Services Asset Management Plan in turn provides input to the Road Management Plan, Financial Management Plan and the Annual Business Plan & Budget. From this the Annual Works Programs for infrastructure maintenance and renewals are developed.
Attachment 1
Figure 2: Asset Management Plan Relationship to the Business Planning Framework
Figure 3: Asset Management Plan Progression
Ordinary Meeting of Council - 25 July 2016
Page 198
Attachment 1: Services Asset Management Plan Part 'A' - General Information
2.5
Core & Advanced Asset Management
This Services Asset Management Plan has been prepared as a ‘core’ Asset & Service Management Plan in accordance with the International Infrastructure Management Manual. Its preparation meets minimum legislative and organisational requirements for sustainable service delivery and long term financial planning and reporting. Core asset management is a ‘top down’ approach where analysis is applied at the ‘system’ or ‘network’ level. Core asset management: takes a lifecycle approach utilises best available current information and random condition and/or performance sampling utilises simple risk assessment to identify critical assets utilises existing levels of service prioritises capital works using simple ranking criteria presents provisional long-term (10-20 year) Cash-flow predictions based on current knowledge provides financial and critical service performance measures against which trends and Asset Management Plan implementation and improvement can be monitored Future revisions of this Services Asset Management Plan will move towards ‘advanced’ asset management using a ‘bottom up’ approach for gathering asset information for individual assets to support the optimisation of activities and programs to meet agreed service levels. Advanced Asset Management (AAM) employs predictive modelling, risk management and optimised decision-making techniques to establish life-cycle treatment options and related long term cash flow predictions. The following is a figure of asset management practices.
Ordinary Meeting of Council - 25 July 2016
Page 199
Attachment 1
6.1
Item: 6.1
Attachment 1: Services Asset Management Plan Part 'A' - General Information
Figure 4: Asset Management Practices
Attachment 1
6.1
Item: 6.1
2.6
Asset Data Management & Information Systems
The data information systems used for the management of assets involves a combination of processes, data and software. These are applied to provide the essential information outputs for effective asset management of risk and optimum infrastructure maintenance and refurbishments. The systems in use are described in detail in the Asset Management Strategy document. There are three Customer Request Management Systems in use which include Merit CRM (for historic purposes), NOMAD & eServices CRM. Merit CRM System (for historic purposes only) captures request types for Infrastructure Maintenance, Graffiti, Older Adult Bookings, Community Safety, Prebooked collections for Waste Management, Engineering Developments / Drainage & Traffic Engineering. NOMAD Parks & Buildings Request System manages requests for Buildings, Parks Maintenance, Bushland Management, Horticultural Services, and Tree Care & Administration. e-Services browser based CRM module manages request for Waste Management (excluding pre-booked collections), Local Laws, Cleansing, Health, Revenue and Risk. The Corporate Accounting System utilised at Council is Civica’s Authority Financials. Some of the financial modules include General Ledger, Accounts Receivable, Accounts Payable, Bank Reconciliation, and Requisitioning & Purchasing. Council’s Geographic Information System is Exponare (MapInfo). Council uses the SMEC Pavement Management System which captures the road network, including road surface & pavement, pathway and kerb & channel details. The system also Ordinary Meeting of Council - 25 July 2016
Page 200
Attachment 1: Services Asset Management Plan Part 'A' - General Information
assists with modelling which the new e-Services AM (Asset Management) system does not do. For more information on AM refer to 5.2.1.
6.1
Item: 6.1
The table below summarises the current data systems as described above: CRM Financials GIS Pavement Management Building System
System Merit CRM (for historic purposes only), NOMAD & e-Services CRM Corporate Authority System, Purple Octopus & Power budget Exponare SMEC Assetic
Council has implemented the Civica Asset Management System, AM, as its Corporate Asset Information System. AM provides full lifecycle analysis of assets within an enterprise wide asset management solution and delivers cohesive processing and reporting requirements to fully meet Council workflows. The system is designed to improve the management of Council’s Infrastructure by applying best practice principles to support the delivery of services to its community and customers. The AM system is a separate application which utilises modules within Authority and uses e-Services as a medium to deliver a single consistent environment.
3.0
Levels of Service
The International Infrastructure Management Manual describes Levels of Service (LOS) as ‘defined service quality for an activity or service area against which service performance may be measured’. What do we mean by “Levels of Service”? Level of Service (LOS) is the defined quality of service of an asset. Understanding the required level of service is vital for lifecycle management, as this largely determines an asset’s development, operation, maintenance, replacement and ultimate disposal. Levels of service are pivotal in asset management as they have a direct financial impact due to their importance in both operational and risk-based prioritisation. An objective of asset management planning is to match the level of service provided by an asset with the expectations of its customers. Asset Management Planning will enable a relationship between level of service and cost of service to be determined. This relationship can then be evaluated in consultation with customers to determine the optimum level of service customers are willing to pay for. Levels of service can be broken down into three basic aspects: Function (Vision) – its purpose for the community Design Parameters (Service) – what is required of and from the asset itself Performance & Presentation (Infrastructure) - the effectiveness of delivery of the service These three basic aspects and levels of service are demonstrated in Figure 5.
Figure 5: Level of Service Concept Ordinary Meeting of Council - 25 July 2016
Page 201
Attachment 1
Module
Attachment 1: Services Asset Management Plan Part 'A' - General Information
Attachment 1
6.1
Item: 6.1
Levels of Service are determined from the public consultation process and customer satisfaction surveys. They reflect the strategic objectives of Council and are based on: Customer expectations for quality of service and willingness to pay Legislative requirements; environmental standards, regulations and legislation that impacts the way assets are managed Council’s mission and objectives as stated in the strategic plan Available resources, particularly financial constraints Organisational delivery mechanisms Design Standards and Codes of Practice Defined levels of service can then be used to: • Inform customers of the proposed level of service to be offered • Develop Asset Management strategies to deliver the required level of service • Measure performance against those defined levels of service • Identify the costs and benefits of the services offered • Enable customers to assess suitability, affordability and equity of the services offered. Services Asset Management Plans will outline what it is assumed to be community expectations in terms of that asset group (eg road & footpath network, buildings & facilities, stormwater drainage system, open space assets, etc) in terms of maintenance and presentation and general levels of service. Levels of service to date have been developed on the basis of available funding through the annual budget process.
4.0
Future Demand
The following statistical data on growth within the City of Banyule has been sourced from the Australian Bureau of Statistics (Table 1). Table 1: Estimated Resident Population, Banyule LGA (ABS May 2016) Local Government Area Ordinary Meeting of Council - 25 July 2016
2011
2012r
ERP at 30 June 2013r
2014r
2015p Page 202
Attachment 1: Services Asset Management Plan Part 'A' - General Information no. 122,983
Banyule (C) Annual change:
no. 123,600 617 0.50%
no. 124,350 750 0.61%
4 Year change: Average over 4 years:
no. 125,451 1,101 0.89%
no. 126,232 781 0.62% 2.64% 0.65%
6.1
Item: 6.1
Impacts that can cause changes to the existing management environment such as the magnitude of the asset base, levels of service and required funding include changes in growth patterns and also demographics. Other changes include environmental pressures, climatic change and a general desire for the community for changes to services and also service levels. Council has to be able to sustain the level of maintenance & renewals of its infrastructure assets over the long term if it is to provide the community with the services provided by those assets that it wants. The community has to recognise that to do so may well require additional funding. The component individual group asset management plans will outline the specific demand issues relating to that group.
5.0
Risk Management
5.1
Risk Assessment
Council’s risk assessment process is outlined in its Risk Management Policy & Guidelines 2004 document and in the 2006 edition of Council’s Asset Management Strategy. The only practicable means of readily identifying risk is by undertaking regular inspections. This process should enable significant risks to be discovered and remedied in advance of possible injury. Risks are to be analysed in terms of consequence and likelihood in the context of those controls. The analysis should consider the range of potential consequences and how likely those consequences are to occur. Consequence and likelihood may be combined to produce an estimated level of risk. The risk assessment of a specific asset component is determined by the specific defect or hazard likely to occur and the function, location, types of users and user numbers. For instance, for footpaths, the risk assessment is determined by size of tripping hazards, slipperiness, unevenness and the location of the defect in terms of its asset hierarchy classification. Hierarchy itself is determined by function, types of users and user numbers. For roads, the risk assessment is determined by the size of various modes of failure and hierarchy classification of the location. In the case of Council buildings, the following are typical of the potential risks that need to be assessed and rated: ⋅
Tripping or slipping incident where someone is injured.
Ordinary Meeting of Council - 25 July 2016
Page 203
Attachment 1
Population growth over the past 4 years 2011-2015 has been averaging around 0.65% annually so is minimal and in itself is not causing a significant pressure for increasing service demands.
Attachment 1
6.1
Item: 6.1
Attachment 1: Services Asset Management Plan Part 'A' - General Information
⋅
Injury resulting from contact with defect associated with the building (eg protruding nail, hole in floor, etc.)
⋅
Property damage due to vandalism or fire
⋅
Faulty electrical system results in building user becoming electrocuted.
⋅
Emergency lighting fails during an emergency
⋅
Building users trapped in building - fatalities.
⋅
Fire detection or suppression system fails during a fire, users trapped.
5.2
Asset Inspections
5.2.1
Inspection Arrangements
Each asset group will have its own specific inspection requirements and these will be outlined in their plan. This covers actual requirements and frequencies of inspection types. In general, a four-tier inspection regime has been implemented covering safety, incidents, defects and condition. These requirements can be summarised as follows: Reactive Inspections - Response to customer enquiries or notifications. Inspections of all reported defects are undertaken following notification by members of the community or Council employees. The subsequent inspection will be conducted by an appropriate Council representative. Programmed Inspections – determine if the asset complies with the specified levels of service. In the case of roads, they are to be undertaken by under a formal timetable regime. Safety issues may be detected either as the result of the programmed defect inspection or by observation followed by notification to council by members of the community or council employees while undertaking their normal work duties. A subsequent reactive safety inspection will then be conducted by an appropriate council officer. Incident Inspections – enables an incident condition report to be prepared for use in legal proceedings and the gathering of information for the analysis of the causes of accidents and the planning and implementation of asset management and safety measures; Condition Inspections - identify deficiencies in the structural integrity of the infrastructure assets, which if untreated, are likely to adversely affect their values. The deficiencies may well impact short-term serviceability as well as the ability of the component to continue to perform for the duration of its intended life span. They are also under a formal timetable regime however at a lesser frequency than the abovementioned programmed inspections.
5.2.2
Response to Customer/Reactive Requests
Currently Council’s Customer Request System records dates that requests have been received, details pertaining to the request and dates applicable when those requests have been actioned and/or completed. It should be noted that ‘actioning’ a request doesn’t necessarily mean that the request has been fulfilled but simply that appropriate action has taken place. Appropriate action may well mean that an asset defect has been inspected and:
Ordinary Meeting of Council - 25 July 2016
Page 204
Attachment 1: Services Asset Management Plan Part 'A' - General Information
repairs are straight-forward and a work order has been created - the appropriate action in this case is when the repair work has been completed; or repairs are significant and need to be programmed, the site has been made safe until such time as repairs are undertaken - the appropriate action is when the repair work has been listed on the future works program not when it has been completed; or the defect was found not to warrant any remedial action at this stage, as it was below specified intervention levels - the appropriate action in this case is to monitor the defect until an action is identified.
6.1
Item: 6.1
The Customer Request System enables the response times to be monitored to assess performance. This covers response times both for inspections and then the interval until appropriate action is undertaken. The target inspection response times, as outlined in the table below, are: Request for Service Inspection Safety Issues Specific Incident Inspections All Other Requests
Target Response Times 24 hours 5 working days 10 working days
In terms of maintenance activity, the target defect rectification response times are set out in the Defect Intervention Level Schedules in each of the Group Asset Management Plans covering intervention levels and response times.
5.2.3
Inspection Reporting & Recording
Inspections will occur either as the result of the programmed scheduling or as a direct result of individual issues, notified both externally & internally, that are received & processed through the Customer Request System. To facilitate the inspection process, recording and data transfer mechanisms are utilised to ensure that the Asset Information System is populated with data that reflects as far as practicable the true situation of condition of the asset arising from inspections. Appendix 1 is a flowchart of Council’s infrastructure asset inspection and data management process.
Ordinary Meeting of Council - 25 July 2016
Page 205
Attachment 1
Whatever the response, it is noted against the original request.
6.1
Item: 6.1
Attachment 1: Services Asset Management Plan Part 'A' - General Information
6.0
Strategic Long-Term Financial Needs
6.1
Financial Modelling
Attachment 1
Financial modelling enables predictions for future funding requirements to be made based on available data and recent trends in asset life expectancies, condition, replacement costs, etc. Modelling outcome is very much dependent upon the accuracy of the input data and how assets are grouped for modelling. It is not a precise process but does provide a degree of certainty in the outcomes. Banyule City Council, along with a number of other councils in Victoria, under the guidance of the MAV STEP Program has utilised a Financial Modelling system to establish the order of magnitude of renewal needs of its infrastructure assets. The Modelling process compares the current renewal expenditure, the asset valuation and quantity, the existing condition of assets and the level at which the asset will be renewed (intervention level) in order to determine the required expenditure to meet the renewal targets. Both existing condition and intervention levels are based on a 0-10 rating. In the Renewal Model, the intervention point is known as the Retreatment Intervention Condition Level (RICL). The RICL is the point at which the asset component has deteriorated to such a condition that it is economically prudent to initiate restoration works to bring the condition of that component back to new (condition zero (0)). When performing the evaluation, the Council asset valuation is used in the model. The asset quantities are retrieved from Asset databases. The existing asset condition is retrieved from condition audits undertaken annually for buildings and every four years for roads and footpaths. The renewal expenditure is based on the capital budget and works program as well as historical expenditure in maintenance budgets. Intervention levels are set in consultation with service managers and also by reviewing metro council averages. The financial modelling function system has two modelling paths”
The “required capital expenditure model” (RCEM) where the condition outcome is nominated and the model predicts capital expenditure.
The “Proposed Expenditure Model” (PEM) where the proposed expenditure is nominated and the model predicts future condition.
Each asset group plan within the Services Asset Management Plan has its strategic long-term financial needs assessed through the Model to enable a consistent outcome of needs to be presented to Council.
Ordinary Meeting of Council - 25 July 2016
Page 206
6.2
Attachment 1: Services Asset Management Plan Part 'A' - General Information
6.1
Item: 6.1
Asset Condition Rating
To facilitate the process, the Financial Model uses 0-10 scale with clear condition rating descriptions for each rating score. Condition 0 represents a new asset while 10 is an asset with no remaining life. Each asset group has its condition assessed and incorporated into the model. Where a condition has not been physically assessed, the MAV model has a default mechanism that allows a typical asset condition to be applied based on the results of the specific asset group from similar councils.
Rating Condition Rating Description 0
A new asset or an asset recently rehabilitated back to new condition.
1
A near new asset with no visible signs of deterioration often moved to condition 1 based upon the time since construction rather than observed condition decline.
2
An asset in excellent overall condition. There would be only very slight condition decline but it would be obvious that the asset was no longer in new condition.
3
An asset in very good overall condition but with some early stages of deterioration evident, but the deterioration still minor in nature and causing no serviceability problems.
4
An asset in good overall condition but with some obvious deterioration evident, serviceability would be impaired very slightly.
5
An asset in fair overall condition deterioration in condition would be obvious and there would be some serviceability loss.
6
An asset in Fair to poor overall condition. The condition deterioration would be quite obvious. Asset serviceability would now be affected and maintenance cost would be rising.
7
An asset in poor overall condition deterioration would be quite severe and would be starting to limit the serviceability of the asset. Maintenance cost would be high.
8
An asset in very poor overall condition with serviceability now being heavily impacted upon by the poor condition. Maintenance cost would be very high and the asset would at a point where it needed to be rehabilitated.
9
An asset in extremely poor condition with severe serviceability problems and needing rehabilitation immediately. Could also be a risk to remain in service.
10
An asset that has failed is no longer serviceable and should not remain in service. There would be an extreme risk in leaving the asset in service.
Ordinary Meeting of Council - 25 July 2016
Page 207
Attachment 1
Table 2: Condition Rating Scale
6.1
Item: 6.1
6.3
Attachment 1: Services Asset Management Plan Part 'A' - General Information
Funding Capacity
The capacity of Council to fund its infrastructure assets into the future has not yet been specifically considered in these initial Services Asset Management Plans. It is dependent upon the knowledge of funding requirements of a number of other aspects such as ongoing costs of delivery of various council services and also the infrastructure assets that are used to deliver those services. The issue will be developed in future plans.
Attachment 1
The Long Term Financial Plan (LTFP) is the key ten-year financial planning document of Council that is governed by a series of financial strategies and accompanying performance indicators that Council considers and adopts. It establishes the financial framework upon which sound financial decisions are made. Council has a legislative requirement to comply with the principles of sound financial management as detailed in section 136 of the Local Government Act 1989. A key component of sound financial management is the preparation of longer term financial strategies, plans and budgets.
6.4
Funding Strategy
Each year Council will develop a Capital Works Budget for asset renewals, upgrades and new works and an Operating Budget allocation for maintenance & operations expenditure for its open space network assets. Appendices in each Asset Category Plan show the predicted funding requirements for renewals, the adopted strategic renewal funding allocations, and maintenance as taken from the condition based modelling. In due course, programs will be developed under the following headings: Maintenance Renewals Upgrades New Assets Expansion The Table in Section 6.6 summarises the predicted asset renewal financial requirements for all major asset groups as determined by utilisation of the Financial Modelling System. These renewal needs are to be summarised and recorded in Council’s Long Term Financial Plan. The Table in Section 6.7 summarises the predicted operations & maintenance requirements. These figures are indicative and are currently under review in the Asset Category Plans. These Tables will be updated on the sign-off of the individual asset plans.
Ordinary Meeting of Council - 25 July 2016
Page 208
6.5
Attachment 1: Services Asset Management Plan Part 'A' - General Information
6.1
Item: 6.1
Key Assumptions in Financial Forecasts
Group assets will remain in Council ownership throughout the planning period.
There no allowance for CPI as the continuing revaluation and condition inspection process will make adjustments for current rates.
All expenditure is stated in current dollar values with no allowance made for inflation or other escalations over this period.
Maintenance costs are based largely on historical industry expenditure and assume there is no significant change in contract rates (above the rate of inflation).
The condition and size of the asset network as stated at June 2015.
No growth in the asset base.
Continued use of current construction techniques and materials.
Renewal, maintenance and isolated failure replacement is generally “like for like”.
Capitalisation threshold applied to minimum expenditure for maintenance within a single segment as per Council’s Asset Capitalisation Threshold Policy.
Operational Administration overheads and other non-asset maintenance costs such as cleaning are not included in the modelling; these will require separate budget consideration via other accounts.
Development contributions through subdivision and other approvals are captured and recognised.
Depreciation is in accordance with Council Policy.
Proposed capital renewal program will be funded as per the model adopted.
Renewal works will be prioritised according to condition reaching RICL stated.
1.1
Ordinary Meeting of Council - 25 July 2016
Page 209
Attachment 1
The following general assumptions have been made in preparing the 10-year expenditure forecasts:
6.1
Item: 6.1
6.6
Attachment 1: Services Asset Management Plan Part 'A' - General Information
Predicted Future Renewal Funding Requirements Asset Component
1 16/17
2 17/18
Part ‘B’ – Roads, K&C and Car Parks
$3,793,806
$3,604,792
$3,372,447
$3,161,851
$3,150,783
$3,137,582
$3,281,635
Part ‘C’ – Pathways
$2,421,797
$2,229,909
$1,992,524
$1,732,470
$1,642,614
$1,537,590
$162,750
$192,065
$197,864
$191,769
$180,548
$17,030
$94,606
$195,757
$306,754
$492,339
$594,160
$706,378
Part ‘G’ - Open Space Pathways
TBD
TBD
Part ‘H’ – Building Facilities
TBD
TBD
Part ‘D’ – Bridges
Attachment 1
Predicted Future Capital Renewal Funding Requirements (Modelled) 3 4 5 6 7 8 18/19 19/20 20/21 21/22 22/23 23/24
Part ‘E’ - Stormwater Drainage Part ‘F’ – Open Space Assets
TOTAL FOR ASSET RENEWALS
NB:
$8,160,522
$8,026,632
9 24/25
10 25/26
$3,395,492
$3,478,808
$3,536,451
$1,614,453
$1,684,037
$1,747,252
$1,803,827
$167,984
$156,058
$145,679
$137,152
$130,452
$423,089
$540,591
$660,541
$780,970
$901,854
$1,023,045
$957,717
$1,407,929
$2,096,890
$2,248,155
$2,168,574
$1,726,000
$1,559,794
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
$7,815,370
$7,741,261
$8,237,663
$8,956,037
$9,480,742
$9,740,452
$9,603,766
$9,714,669
The Financial Modelling process for Pathways assets at this point includes all pathways assets, including those in Open Spaces, so the predicted renewal requirement for Part ‘G’ - Open Space Pathways is included in the figures for Part ‘C’ – Pathways. In due course these will be separated.
Predicted Future Maintenance Funding Requirements
Attachment 1
6.7
Attachment 1: Services Asset Management Plan Part 'A' - General Information
6.1
Item: 6.1
Predicted Future Maintenance Funding Requirements 4 5 6 7 19/20 20/21 21/22 22/23
Asset Component
1 16/17
2 17/18
3 18/19
Part ‘B’ – Roads, K&C and Car Parks
$3,793,806
$3,604,792
$3,372,448
$3,161,851
$3,150,783
$3,137,582
TBD
TBD
TBD
TBD
TBD
$73,482
$73,801
$71,130
$67,269
TBD
TBD
TBD
$2,072,746
$2,745,194
TBD
TBD
Part ‘C’ – Pathways Part ‘D’ – Bridges Part ‘E’ - Stormwater Drainage Part ‘F’ - – Open Space Assets Part ‘G’ - Open Space Pathways Ordinary Meeting of Council - 25 July 2016
8 23/24
9 24/25
10 25/26
$3,281,635
$3,395,492
$3,478,808
$3,536,451
TBD
TBD
TBD
TBD
TBD
$63,211
$59,460
$56,244
$53,629
$51,604
$50,118
TBD
TBD
TBD
TBD
TBD
TBD
TBD
$3,803,869
$5,140,527
$6,345,658
$6,234,700
$5,572,721
$4,571,699
$4,135,430
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD Page 211
Attachment 1: Services Asset Management Plan Part 'A' - General Information
Attachment 1
6.1
Item: 6.1
Part ‘H’ – Building Facilities TOTAL FOR ASSET MAINTENANCE
NB:
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
TBD
$6,805,134
$7,291,487
$8,137,747
$9,288,647
$10,400,052
$10,320,442
$9,951,400
$9,076,420
$8,625,942
$4,582,569
The Financial Modelling process for several asset groups has not been possible due to lack of a comprehensive maintenance program for those groups.
Ordinary Meeting of Council - 25 July 2016
Page 212
Attachment 1: Services Asset Management Plan Part 'A' - General Information
7.0
Financial Management Practices
7.1
Financial Management Requirements
7.1.1
Asset Capitalisation Policy
6.1
Item: 6.1
The threshold limit for roads, streets and bridges has been split into three categories as shown below - Values from 2015/16 Annual Report (Part 3 – Financial Report): Asset Category Roads - surface and pavement Roads - footpath and kerb and channel Roads - bridges, medians and local area traffic management Drainage Parks and gardens Playgrounds Land Freehold Buildings Motor vehicles Plant and equipment Furniture and fittings Waste management (Big bins) Works of art
7.1.2
Threshold Limit All All $10,000 $5,000 $1,000 $1,000 All $5,000 All $1,000 $5,000 $10,000 All
Asset Valuations
Infrastructure and property are revalued at 30 June in the year of each general biennial revaluation of property within the municipality and are assessed each year to ensure their values don’t materially vary from their current values. Any revaluation increase is credited to an asset revaluation reserve except that, where the increase reverses a decrease previously recognised as an expense, it is recognised as revenue for the financial year. Any revaluation decrease is recognised as an expense except that, where the decrease reverses a revaluation increase previously credited to, and still included in the balance of the asset revaluation reserve, it is debited to the revaluation reserve. Asset Valuations:
Land and buildings - determined by Council’s Valuer in accordance with the Valuation of Land Act 1960. It is calculated using market value, as a fair value, based on existing use.
Drainage, roads, streets and bridges assets - the valuation represents an estimate of written down current replacement costs determined by reference to engineering construction plans and Melbourne Water base maps after taking into account construction costs written down for the current condition of the assets and the impact of any economic or technical obsolescence.
Ordinary Meeting of Council - 25 July 2016
Page 213
Attachment 1
Capitalisation refers to the level at which assets are recognised in the Council’s financial statements. The values of assets to be included in the financial statements are summarised below. Thresholds will be reviewed in the finalisation of Asset Category Plans.
6.1
Item: 6.1
The following asset groups are valued at cost: Parks and gardens assets, motor vehicles, plant and equipment, furniture and fittings, art collection assets, and waste management big bins
7.1.3
Attachment 1
Attachment 1: Services Asset Management Plan Part 'A' - General Information
Asset Depreciation
All non-current assets having a limited useful life are systematically depreciated over a period of time in a manner which reflects the useful life of the asset to Council. Land is not a depreciable asset. Council’s art collection assets are not considered depreciable. Depreciation of all assets is provided using the straight-line basis with rates that are reviewed each reporting period. The depreciation rates have not changed from the previous year. Useful Lives will be reviewed in the finalisation of Asset Category Plans. Values from 2015/16 Annual Report (Part 3 – Financial Report) as follows: Asset Category Roads, streets and bridges Roads – seals Roads – sub-structure Bridges, medians & LATM’s Footpaths Kerb, channel and medians Drainage Parks and gardens Playgrounds Freehold Buildings Motor vehicles Plant and equipment Furniture and fittings Waste management big bins Works of art
Ordinary Meeting of Council - 25 July 2016
Depreciation Rate %
Useful Life Years
4 1 1 1.67 1.18–1.42 1 4–20 5.55 1.25 15 4–33.33 5–10 10 -
25 100 100 60 85–70 100 25–5 18 80 6.60 25–3 20–10 10 -
Page 214
7.2
Attachment 1: Services Asset Management Plan Part 'A' - General Information
6.1
Item: 6.1
New Capital Works Funding Assessments
The LTFP has adopted a strategy that any new capital works (capital extension) proposals must include a lifecycle cost evaluation exercise that identifies and costs the asset construction, maintenance, operating and depreciation costs ie. Whole of lifecycle costs.
7.3
Asset Expenditure Definitions
The following Table defines the type of asset expenditure as outlined in Council’s Long Term Financial Plan Table 3: Asset Expenditure Definitions
Type of Expenditure
Definition
Purpose/Example
Maintenance
Expenditure on an asset that maintains the asset in use, but does not increase its service potential or life.
Life extension: Extending asset lives by repair, reducing average annual consumption costs and renewal rates, eg. Repairing a single pipe in a drainage network or a pothole in a road.
Capital Renewal
Expenditure on an existing asset or a portion of an infrastructure network which returns the service potential, or extends the life of the asset, to its original potential.
Retains an existing service level, eg. Road reseals, resurfacing a footpath.
Capital Upgrade
Expenditure on upgrading the standard of an existing asset to provide a higher level of service, or to extend the life of the asset beyond its original standard.
Increases the quality of service provided to ratepayers or provides new services, eg. Widening the pavement of a sealed area of an existing road.
New/Expansion Capital
Expenditure on extending an infrastructure network at the same standard enjoyed by existing residents to a new group of users.
New or additional services to developing areas of the municipality or under serviced areas eg. Building a sporting facility.
Ordinary Meeting of Council - 25 July 2016
Page 215
Attachment 1
Tables in the Asset Management Strategy, Section 5.6, establish the overall cost of each capital works item, including consequential maintenance and operations costs that will be incurred when the project is completed.
Attachment 1
6.1
Item: 6.1
8.0
Attachment 1: Services Asset Management Plan Part 'A' - General Information
LGPRF Service Performance Indicators
The Victorian Government has developed a performance reporting framework across several common service areas of Local Government activity. Local Government Victoria (LGV) has developed the Local Government Performance Reporting Framework (LGPRF), which commenced reporting in 2015 based on the 2014-15 financial year. The LGPRF is mandatory for Council reporting with the objectives to provide performance information for Council’s strategic decision-making and continuous improvement, information for the community on performance and productivity, sector regulators, and informing State and Commonwealth Governments in decision making to ensure effective, efficient and sustainable system of local government. There are four sets of performance data: Service Performance, Financial performance, Sustainable Capacity, and a Governance & Management Checklist. The Roads area of Council is required to report on an Asset Management Plan (Governance & Management Checklist), and a set of 5 Roads Indicators (Service Performance), as well as key data item “Length of Roads” to support another element of the LGPRF. This data is required internally at least 6 monthly, as well as Annual Reporting. An internal guide, Data Collection Record sheets, Results, Commentary, evidence, auditing and various other requirements to support this work has been developed in-house for this State Government requirement. The data is provided to the State Government each year and is also included into Banyule’s Report of Operations and Performance Statement, as well as reported on the State Government “Know your Council” website, and is therefore an important requirement. From an Asset Management perspective, the indicator to be achieved relates to the development of Asset Management Plans. Table 4: LGPRF Indicator & Measure for Asset Management Plans Dimension
Service Outcome
Indicator
Community engagement
Rationale
Indicator of the broad objective that community engagement is important for good decision-making. Having appropriate engagement policies and procedures suggests an improvement in decision-making
Measure
Asset management plans
Definition
Plans that set out the asset maintenance and renewal needs for key infrastructure asset classes for at least the next 10 years
Computation
Assessment Plans, No Plans, or Other Where Council has plans it must also provide details of the date of operation of the current plans. Where Council has no plans it must provide a reason.
Data Source
9.0
Council Records
Standards, Manuals & Guidelines
Ordinary Meeting of Council - 25 July 2016
Page 216
Key standards, manuals & guidelines include: International Infrastructure Management Manual (IIMM) 2015, IPWEA. Australian Accounting Standards AAS27 and AASB116 Risk Management Standards AS/NZS 4360:2004 & update AS/NZS ISO 31000:2009 Local Government Asset Investment Guidelines’ – DVC, August 2006. Australian Infrastructure Financial Management Guidelines (2009) - IPWEA Developing Levels of Service Performance Measures (Creating Customer Value from Community Assets) – Version 2.0, NAMS (NZ) 2007 Sustaining Local Assets – Policy Statement 2003, DVC Accounting for Infrastructure Assets – Guidelines 2003, DVC
Ordinary Meeting of Council - 25 July 2016
Page 217
6.1
Attachment 1: Services Asset Management Plan Part 'A' - General Information
Attachment 1
Item: 6.1
6.1
Item: 6.1
10.0
Attachment 1: Services Asset Management Plan Part 'A' - General Information
Council Reference Documents
Attachment 1
Key Council reference documents include: Banyule Asset Management Policy Banyule Asset Management Strategy Banyule Long Term Financial Plan Banyule Council Plan Banyule Strategic Resource Plan Banyule Moloney Renewal Gap Financial Modelling files
11.0
Attachments
Part ‘B’ - Roads Part ‘C’ – Pathways Part ‘D’ – Bridges Part ‘E’ - Stormwater Drainage Part ‘F’ – Open Space Assets Part ‘G’ – Open Space Pathways Part ‘H’ – Building Facilities
12.0
Appendices
Appendix 1: - Customer Request/Inspection Flow Chart Appendix 2: - Inspection Management Flow Chart Appendix 3: - Forward Asset Projection Status Appendix 4: - Glossary
Ordinary Meeting of Council - 25 July 2016
Page 218
Attachment 1: Services Asset Management Plan Part 'A' - General Information
6.1
Item: 6.1
Attachment 1
Appendix 1 – Customer Request/Inspection Process Flow Chart
Ordinary Meeting of Council - 25 July 2016
Page 219
Attachment 1: Services Asset Management Plan Part 'A' - General Information
Appendix 2 – Inspection Management Flow-Chart
Attachment 1
6.1
Item: 6.1
Ordinary Meeting of Council - 25 July 2016
Page 220
Attachment 1: Services Asset Management Plan Part 'A' - General Information
Appendix 3 – Forward Asset Projection Status The following tables show the predicted renewal funding required, actual renewal expenditure. and the renewal gap for each asset class.
6.1
Item: 6.1
Year 2016/2017 Predicted Renewal Funding Required
Actual Renewal Expenditure
(Predicted – Actual)
Level of Confidence
Road Network
$3,793,806
$4,087,793
-$293,987
99%
Pathways
$2,421,797
$1,450,000
$971,797
80%
Bridges
$162,750
$65,000
$97,750
85%
Stormwater Drainage Systems
$17,030
$165,000
-$147,970
40%
Open Space Assets
$492,339
$1,587,000
-$1,094,661
60%
Open Space Pathways Buildings
Renewal GAP
Attachment 1
Asset Class
Figures Included in Pathways $735,000
$13,557,100
-$12,822,100
70%
Renewal GAP
Year - 2017/2018 Asset Class
Predicted Renewal Funding Required
Actual Renewal Expenditure
(Predicted – Actual)
Level of Confidence
Road Network
$3,604,792
$2,631,520
$973,272
99%
Pathways
$2,229,909
$1,620,000
$609,909
80%
Bridges
$192,065
$350,000
-$157,935
85%
Stormwater Drainage Systems
$94,606
$50,000
$44,606
40%
Open Space Assets
$594,160
$1,435,000
-$840,840
60%
Open Space Pathways Buildings
Figures Included in Pathways $987,502
Ordinary Meeting of Council - 25 July 2016
$4,834,400
-$3,846,898
70%
Page 221
Item: 6.1
Year - 2018/2019
6.1 Attachment 1
Attachment 1: Services Asset Management Plan Part 'A' - General Information
Asset Class
Predicted Renewal Funding Required
Actual Renewal Expenditure
(Predicted – Actual)
Level of Confidence
Road Network
$3,372,447
$2,317,533
$1,054,914
99%
Pathways
$1,992,524
$1,550,000
$442,524
80%
Bridges
$197,864
$315,000
-$117,136
85%
Stormwater Drainage Systems
$195,757
$50,000
$145,757
40%
Open Space Assets
$706,378
$1,286,100
-$579,722
60%
Open Space Pathways Buildings
Renewal GAP
Figures Included in Pathways $1,183,236
$1,425,500
-$242,264
70%
Renewal GAP
Year - 2019/2020 Asset Class
Predicted Renewal Funding Required
Actual Renewal Expenditure
(Predicted – Actual)
Level of Confidence
Road Network
$3,161,851
$1,456,749
$1,705,102
99%
Pathways
$1,732,470
$1,350,000
$382,470
80%
Bridges
$191,769
$70,000
$121,769
85%
Stormwater Drainage Systems
$306,754
$760,000
-$453,246
40%
Open Space Assets
$957,717
$1,822,000
-$864,283
60%
Open Space Pathways Buildings
Ordinary Meeting of Council - 25 July 2016
Figures Included in Pathways $1,618,000
-$1,618,000
70%
Page 222
Appendix 4 – Glossary Asset - Is an item owned and/or managed by Council. AAS27 - Asset Accounting Standard - Is financial accounting as it relates to assets. Hierarchy - A framework for segmenting an asset base into appropriate classifications. Asset Management - The combination of financial, economic, engineering management and other practices provided to maintain an asset at the required level of service. Benchmarking - Measuring performance or practices against recognised industry standards. Capital Evaluation Process - A process in Council’s New Works and Services (Capital Works) Program where projects are evaluated according to certain criteria and prioritised for implementation. Capital Expenditure – Creation of new assets or to increase the capacity of existing assets. Components – Individual parts of an asset. Continuous Improvement - A program of review of service delivery, procedures, practices and plans to assess and implement improvement opportunities. Replacement - The cost of replacing the service potential of an existing asset, by reference to some measure of capacity, with an appropriate modern equivalent asset. GIS Geographic Information System - GIS is a computer based mapping system used to manipulate, analyse and present information that is tied to a ground location. Intervention Level - that stage of deterioration of the asset component at which it is no longer ‘tolerable’. It is impracticable for any defect to be remedied at the time it first appears, so a level of tolerance is required. Level of Service - Service level is standard to which an asset is maintained and relates to the quality, quantity, reliability, responsiveness, environmental acceptability and costs of related activities. Maintenance - Activities necessary to retain an asset as near as practical to its original condition for it to reach its expected life. • Periodic - sustains the design life of an asset. • Routine/Programmed – condition monitoring activities used to predict failure. • Preventive –reactive maintenance through notification of defects. Pavement Management System (PMS) - An asset management (AM) system designed to model road condition data and provide the outputs for managing annual and long term maintenance activities. Performance - A measure of a service or activity used to compare actual performance against a standard. Rehabilitation - Works to rebuild or replace parts or components of an asset, to restore it to a required functional condition and extend its life, (i.e. heavy patching of roads) without significant upgrading or renewal. Renewal - Works to refurbish or replace existing facilities of equivalent capacity or performance quality. Repair - Action to restore an item to its previous condition after failure or damage. Replacement - Replacement of an asset that has reached the end of its life to an agreed level of service. Risk Assessment - The process used to determine the level of risk against predetermined standards. Risk Management - A management technique used to identify and analyse potential risks and responses. Road Register - A detailed listing of roads for which Council (the Responsible Authority) is responsible for maintaining. Strategy - A plan containing the long-term goals and strategies of an organization or function.
Ordinary Meeting of Council - 25 July 2016
Page 223
6.1
Attachment 1: Services Asset Management Plan Part 'A' - General Information
Attachment 1
Item: 6.1
Attachment 1: MAV Highlights Report 2015-16
Attachment 1
6.4
Item: 6.4
Ordinary Meeting of Council - 25 July 2016
Page 225
Attachment 1: MAV Highlights Report 2015-16
Attachment 1
6.4
Item: 6.4
Ordinary Meeting of Council - 25 July 2016
Page 226
Attachment 1: MAV Highlights Report 2015-16
Attachment 1
6.4
Item: 6.4
Ordinary Meeting of Council - 25 July 2016
Page 227
Attachment 1: MAV Highlights Report 2015-16
Attachment 1
6.4
Item: 6.4
Ordinary Meeting of Council - 25 July 2016
Page 228
Attachment 1: MAV Highlights Report 2015-16
Attachment 1
6.4
Item: 6.4
Ordinary Meeting of Council - 25 July 2016
Page 229
Attachment 1: MAV Highlights Report 2015-16
Attachment 1
6.4
Item: 6.4
Ordinary Meeting of Council - 25 July 2016
Page 230
Attachment 1: MAV Highlights Report 2015-16
Attachment 1
6.4
Item: 6.4
Ordinary Meeting of Council - 25 July 2016
Page 231
Attachment 1: MAV Highlights Report 2015-16
Attachment 1
6.4
Item: 6.4
Ordinary Meeting of Council - 25 July 2016
Page 232
Attachment 1: MAV Highlights Report 2015-16
Attachment 1
6.4
Item: 6.4
Ordinary Meeting of Council - 25 July 2016
Page 233
Attachment 1: MAV Highlights Report 2015-16
Attachment 1
6.4
Item: 6.4
Ordinary Meeting of Council - 25 July 2016
Page 234
Attachment 1: MAV Highlights Report 2015-16
Attachment 1
6.4
Item: 6.4
Ordinary Meeting of Council - 25 July 2016
Page 235
Attachment 1: MAV Highlights Report 2015-16
Attachment 1
6.4
Item: 6.4
Ordinary Meeting of Council - 25 July 2016
Page 236
Attachment 2: Response from Bruce Atkinson MLC
Attachment 2
6.4
Item: 6.4
Ordinary Meeting of Council - 25 July 2016
Page 237