Ordinary Meeting of Council Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 22 August 2016 commencing at 7.45pm
ATTACHMENTS 2.1 Appointment of the North East Link Focus Group Attachment 1.
North East Link Focus Group Terms of Reference................................3
2.2 Banyule Surveillance in Public Places Policy Attachment 1.
Surveillance in Public Places Policy August 2016 .................................5
3.1 2016 Environmental Sustainability Grants Attachment 1.
2016 Environmental Sustainability Grant Guidelines 20160129 ...........................................................................................17
4.2 Ivanhoe Community Library and Learning Hub Attachment 1.
Ivanhoe Community Learning Hub_Concept Plans_090816 ...............23
4.3 60 Buckingham Drive, Heidelberg - Update on application to Heritage Victoria Attachment 1.
Attachment 1 - Submission to Heritage Victoria incorporating Heritage Advisor Comments..........................................43
6.3 Items for Noting Attachment 1.
Letter from the Hon. Bruce Atkinson MLC...........................................49
Attachment 2.
Letter from VicRoads ..........................................................................51
Attachment 3.
Banyule Environmental Advisory Committee (BEAC) July 2016 Meeting Notes............................................................................53
Attachment 1: North East Link Focus Group Terms of Reference
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Attachment 1: North East Link Focus Group Terms of Reference
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Attachment 1: Surveillance in Public Places Policy August 2016
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Attachment 1: Surveillance in Public Places Policy August 2016
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Attachment 1: Surveillance in Public Places Policy August 2016
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Attachment 1: Surveillance in Public Places Policy August 2016
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Attachment 1: Surveillance in Public Places Policy August 2016
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Attachment 1: 2016 Environmental Sustainability Grant Guidelines - 20160129
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BANYULE CITY COUNCIL ENVIRONMENTAL SUSTAINABILITY GRANT GUIDELINES 2016
“Practice sound stewardship of the natural environment to ensure its diversity, protection and enhancement”.
Banyule City Council invites applications from community groups, non-profit organisations and individuals for the 2016 Environmental Sustainability Grant funding round. Council is seeking applications that address clearly identified environmental benefits, community needs and support Council objectives as identified in the City Plan 2013-2017. Council has identified 5 key directions for Planet (Environmental Sustainability) in its City Plan: Planet Key Directions (not prioritised) • Protect and enhance our natural environment • Conserve water and improve stormwater quality and impact • Deliver action on climate change • Avoid waste generation • Encourage environmental stewardship http://www.banyule.vic.gov.au/Council/Environment-and-Sustainabilty/Policies-and-Reports Funding is provided on the basis of applicants meeting eligibility criteria. Successful applications will provide a detailed description of how the project will be developed and managed and a clear and accountable budget. Please note that your application needs to provide enough detail so that someone with no prior knowledge of your group or project clearly understands the proposal and the outcomes you aim to achieve. Grant Pool For 2016, $50,000 has been allocated for the Environmental Sustainability Grants program. The maximum individual grant of $8,000 would only be provided for an exceptional project. Opening and Closing Dates Applications open on Monday 2nd May 2016 and must be submitted no later than 11.59 pm on Sunday 19th June 2016. Aim Banyule City Council is keen to encourage community involvement in the achievement of environmental sustainability, particularly through the maintenance and enhancement of the natural environment, the conservation of resources including materials, water and energy, a reduction in waste and pollution and the encouragement of sustainable transport use and Ordinary Meeting of Council - 22 August 2016
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Attachment 1
Introduction
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Attachment 1: 2016 Environmental Sustainability Grant Guidelines - 20160129
environmental stewardship in the community. These grants are provided as an incentive to new or established groups to develop initiatives that achieve these aims.
Purpose To assist the community with the costs of organising and implementing environmental sustainability projects.
Attachment 1
Who can apply? Groups, organisations and individuals who meet the following eligibility criteria: • Are not for profit. • Are incorporated or auspiced by an incorporated body. • Have an ABN or qualifies to submit a statement by supplier. • Have appropriate insurance and adhere to equal opportunity principles and sound work place health and safety practices. •
Are able to demonstrate financial viability. Must provide a current financial statement. Primary and secondary schools are excepted.
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Provide at least one quotation for minor capital works or equipment purchases over $2000.
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Develops a project that will take place in Banyule and/or directly benefit Banyule’s local environment and community.
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Aligns their proposal with Council’s key strategic PLANET priorities identified in the City (the City Plan can be viewed online or at Council’s customer service centres).
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Have complied with acquittal conditions for previous Council funding rounds.
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Have contacted the Environment Officer on 9457 9828 to discuss their project prior to submitting the application.
Specifically for planting projects: •
Planting projects must use indigenous plants of local provenance. A detailed species list must be provided with the application, or at the least, there must have been consultation with the Environmental Sustainability Education Officer or Bushland Management Team about plant selection. Detailed descriptions of site conditions, preparation and ongoing maintenance must be included.
Specifically for educational institutions:
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Attachment 1: 2016 Environmental Sustainability Grant Guidelines - 20160129
School projects must involve students in the activity and must link the activity to course work on conservation and the environment. Details on the classes involved and the nature of student involvement, the courses or subjects in which the project is run and the student time involved should be provided.
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Applications that have not been discussed with the Council officer prior to submission.
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Applications for projects on private land may be considered, but must fulfil the existing assessment criteria and demonstrate benefit to the wider community, or positive impacts to public land.
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Project management and/ or auspicing fees.
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Projects that run solely for fundraising purposes, without broader community benefit.
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Projects that require ongoing financial support from Council (one-off facilitation costs may be considered for community education projects)
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Projects where the group/organisation has received full funding from another source.
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Funding for planning expenses e.g. master plans, landscape plans, building plans.
• Funding
for prizes, donations, sponsorships or gifts.
• Activities
that have already commenced prior to a grant application being successful. .
• Activities
of a religious, spiritual or political nature.
• Activities
that are clearly the responsibility of another funding body or level of government.
• Activities
that are solely for private gain or commercial purposes.
Assessment Criteria & Selection Process Banyule’s Environmental Advisory Committee (a community group established to advise Council on environmental issues) assesses the grant applications on the basis of how well they benefit Banyule’s local environment, community and Council’s PLANET priorities presented in the City Plan 2013 – 2017. Need, Merit, ‘Value for Money’ and Innovation are also taken into account. The Council will then decide the allocation of the grants based on the recommendations of Council Officers and BEAC. All applicants will be advised of the outcome of their application. Some preference may be given to those groups or individuals who have not previously received a grant from Banyule City Council. Council is committed to supporting projects that enhance social cohesion, address issues of access and equity and provide opportunities for members of Banyule’s diverse community. Grant Conditions Successful applicants are expected to: Ordinary Meeting of Council - 22 August 2016
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Attachment 1
The following will not be funded by Council:
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• Attend the grant presentation evening on Wednesday 14th September to accept their ‘cheque’. • Invoice Banyule City Council by 1st September 2016 • Complete the project within 12 months of receiving the funding.
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• Complete an on line acquittal form within 4 weeks of completing the project or by 31 October 2017. This report should be submitted using an online form which will become available in the event that your project is chosen for funding at: https://banyule.smartygrants.com.au. You will be required to detail the project outcomes and document how the grant funds were spent. Please keep all documents necessary to verify how the grant funds were spent, including all receipts, which must be submitted with your report. Photos of the finished project are greatly appreciated. • Acknowledge the contribution of Banyule City Council to the project /organisation by including reference to it in publications, advertising material, annual reports etc. The words “supported by a Banyule City Council Environmental Sustainability Grant” can be used and/ or the Council logo. • Comply with all statutory legal and insurance obligations. •
Return all grant monies to the funder should the project not proceed.
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Use allocated funds only for the purposes outlined in the agreement, unless consent is given by the Environment Officer for variations. Variations must be made in writing and are subject to approval.
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Allow Council Officers to inspect the project when completed to evaluate outcomes.
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Seek Public Land Manager Consent to undertake any works on Council-owned land and on or within any Council-owned building.
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Conduct any “events” in accordance with Banyule City Council’s “Smoke free Outdoor Area Policy”.
Auspiced applications Groups that are not incorporated and wish to apply for a grant will require an incorporated association/legally constituted not for profit entity to act as their auspice. If the application is successful, funds will be paid to the auspicing organisation. The incorporated organisation then administers the funding on behalf of the applicant and is responsible for ensuring the funds are spent appropriately. The application form requires you to attach a letter from your auspice acknowledging that they have agreed to auspice your application. An organisation may auspice one or more community groups and still lodge an application on its own behalf. Ordinary Meeting of Council - 22 August 2016
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Attachment 1: 2016 Environmental Sustainability Grant Guidelines - 20160129
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Acting as an auspice for another community group will not affect the auspice group’s opportunity for success with its own grant application. Applying for a grant All applications must be made online through SmartyGrants on the Banyule City Council website: www.banyule.vic.gov.au or https://banyule.smartygrants.com.au/
If your email account has been registered with SmartyGrants previously and you have forgotten your password, are having difficulties logging in or registering a new account please contact the SmartyGrants helpdesk on 9320 6888. Free Internet Access A number of community organisations can assist with internet access. Venues and opening times are listed below: The Community Hub 55 Oriel Road, Heidelberg West Monday – Friday: 11.00am – 3.00pm (this group can assist you to set up an email address) Diamond Valley Community Support Shop 378 A, Level 3 Greensborough Plaza, Greensborough Monday – Friday 9.30am – 4.30pm Yarra Plenty Regional Library Library membership is required; computers can be booked in advance. •
Ivanhoe Library – 255 Upper Heidelberg Road, Ivanhoe Monday- Thursday: 10.00am – 8.30pm Friday & Saturday: 10.00am – 5.00pm Sunday: 1.00pm – 5.00pm
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Rosanna Library – 72 Turnham Avenue, Rosanna Monday - Thursday: 10.00am – 8.30pm Friday & Saturday: 10.00am – 5.00pm
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Watsonia Library – Ibbottson St , Watsonia Monday - Thursday: 10.00am – 8.30pm Friday & Saturday: 10.00am – 5.00pm Sunday: 1.00pm – 5.00pm
Help for applicants
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Attachment 1
Please note: to apply through SmartyGrants you will need an email address.
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If you need help in completing the online application form, or would like more information regarding the grants round please contact Banyule’s Environment Officer on 9457 9828 Mon – Fri or email esgrants@banyule.vic.gov.au If your hearing or speech is impaired you can call us through the National Relay Service on 133 677 (TTY) OR 1300 555 727 ordinary handset and ask for 9490 4222.
Attachment 1
If you need an interpreter please contact TIS National on 131 450 and ask to be connected to Banyule City Council on 9490 4222.
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Attachment 1: Ivanhoe Community Learning Hub_Concept Plans_090816
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Attachment 1: Ivanhoe Community Learning Hub_Concept Plans_090816
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Attachment 1: Attachment 1 - Submission to Heritage Victoria incorporating Heritage Advisor Comments
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Attachment 1: Attachment 1 - Submission to Heritage Victoria incorporating Heritage Advisor Comments
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Attachment 1: Attachment 1 - Submission to Heritage Victoria incorporating Heritage Advisor Comments
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Attachment 1: Attachment 1 - Submission to Heritage Victoria incorporating Heritage Advisor Comments
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Attachment 1: Attachment 1 - Submission to Heritage Victoria incorporating Heritage Advisor Comments
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Attachment 1: Attachment 1 - Submission to Heritage Victoria incorporating Heritage Advisor Comments
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Attachment 1: Letter from the Hon. Bruce Atkinson MLC
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Attachment 2: Letter from VicRoads
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Attachment 2: Letter from VicRoads
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Attachment 3: Banyule Environmental Advisory Committee (BEAC) July 2016 Meeting Notes
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[Draft] Meeting Notes Banyule Environment Advisory Committee Wednesday 14 July, 2016 6.30PM (Refreshments) 7PM - 9PM Rosanna Meeting Room 1
Present Community Representatives: Denise Fernando, Maree Keenan, Peter Castaldo, Kate Roberts, Julie Fechner, Chris Pittock, Jane Oldfield Council Officers: Daniel Kollmorgen Manger Transport Environmental Sustainability and Municipal Laws, John Milkins Environmental Sustainability Coordinator, Sian Gleeson Environmental Sustainability Officer. Councillor Representatives Cr Mark Di Pasquale (BEAC Councillor Representative) Cr Craig Langdon, Cr Tom Melican Apologies Katherine Shields 2. Confirmation of June meeting notes DH, PC 3. Disclosures of Interests • DF disclosed an interest in 16.22 Application Number 138 (Warringal Conservation Society) • PC disclosed an interest in 16.22 Application Number 193 (‘Mapping the Groundswell’ Steering Committee). 4. Matters arising from previous meetings 16.21 Change Makers BEAC discussed the recent Change Makers event. There was general agreement that the night was enjoyed by all those attending and that the guest presentations were well received. Special thanks was given to Kate Roberts for her evaluation of the night, and BEAC members who supported this.
5. Key Business 16.22 Environmental Sustainability Grants – Review BEAC members discussed each of the applicants to the 2016 Environment Sustainability Grant program. It was noted that application numbers were lower than previous years for a range of reasons. It was noted as part of discussions, that there should be a new requirement for more than 1 quote to be provided for large applications. Council’s internal procurement policy guidelines could be used as a basis for requirements.
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Attachment 3
1. Present / Apologies
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Attachment 3: Banyule Environmental Advisory Committee (BEAC) July 2016 Meeting Notes
13 Applications totalling $63,914 were received. Council officers and BEAC members endorsed the allocation of 11 applications, totalling $50,000.
Attachment 3
Action: • SG to prepare a Briefing Note and Report to Council. • SG to amend future Grant Program Guidelines to include additional quote requirements.
16.25 Yarra River Protection Program Engagement Yarra River Protection Ministerial Advisory Committee has released its discussion paper and is seeking feedback from the community on key issues and opportunities for Yarra River. Daniel noted that Banyule have strong existing controls along the Yarra to protect the quality and integrity of the river and surrounding flora and fauna. He encouraged interested members to provide feedback on the proposal through the departmental website (http://www.dtpli.vic.gov.au/planning/plans-and-policies/waterwaysplanning/yarra-river-planning) New Items 16.27 Green Legends Cr Langdon requested initial support for the development of a ‘green legends’ program from BEAC. This will recognise the outstanding work and achievement of many community members who may have participated in BEAC in the past. Members confirmed their in-principle support of the program. New Business The following items will be held over to next meeting: 16.23 Town Hall - LED Lighting (Daniel Kollmorgen) 16.24 Poison in the Darebin Creek (Daniel Kollmorgen) 16.26 Habitat Protection Opportunities (Kate Roberts) 16.28 Take2 Pledge (raised by Cr. Tom Melican) 16.29 Beyond Zero Emissions – Energy Plan (Peter Castaldo)
Contact John Milkins on 9457 9834 for further information Next Meeting: August 10, 2016
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Attachment 3: Banyule Environmental Advisory Committee (BEAC) July 2016 Meeting Notes
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