Ordinary Meeting of Council Council Chambers, Service Centre 275 Upper Heidelberg Road, Ivanhoe 14 June 2016 commencing at 7.45pm Following the public forum commencing at approximately 7.30pm and may be extended to 8pm if necessary.
AGENDA
Acknowledgement of the Traditional Owner, the Wurundjeri willam people "Our meeting is being held on the Traditional Land of the Wurundjeri willam people and, on behalf of Banyule City Council, I wish to acknowledge them as the Traditional Owners. I would also like to pay my respects to the Wurundjeri Elders, past and present, and to the Elders of other Aboriginal peoples who may be here today” Apologies and Leave of Absence Confirmation of Minutes Ordinary Meeting of Council held 30 May 2016 Disclosure of Interests 1. Petitions 1.1 Volunteers of Banyule and Banyule Support and Information Centre (BANSIC) Funding ......................................................................................3 REPORTS: 2. People – Community Strengthening and Support 2.1 Rates Hardship Assistance Policy...........................................................................5 2.2 2017 - 2018 Community Sport Infrastructure Fund .................................................8 3. Planet – Environmental Sustainability 3.1 Indian Myna Bird Control ......................................................................................15 4. Place – Sustainable Amenity and Built Environment 4.1 91 Darebin Street, HEIDELBERG - Construction of a multi level mixed use development ........................................................................................21 4.2 Infrastructure Victoria 30 Year Strategy - Draft Submission ..................................45
AGENDA (Cont’d) 5. Participation – Community Involvement in Community Life 5.1 Petrie Park and Rattary Reserve Master Plan.......................................................49 6. Performance - Use Our Resources Wisely 6.1 Adoption of Banyule's City Plan 2013-2017 (Year 4).............................................55 6.2 Adoption of Banyule's Budget for the period 1 July 2016 to 30 June 2017.............................................................................................................67 6.3 Return of the 2016 General Re-valuation..............................................................78 6.4 Items for Noting ....................................................................................................81 6.5 Reappointment of the Chief Executive Officer ......................................................85 7. Sealing of Documents 7.1 Sealing of Documents...........................................................................................87 8. Notices of Motion 8.1 Dedication and launch of new Reserve celebrating Vin Heffernan OAM .....................................................................................................................89 8.2 North East Link Advocacy.....................................................................................91 8.3 Banyule Aboriginal and Torres Strait Islander Remembrance ...............................92 9. General Business 10. Urgent Business Closure of Meeting to the Public That in accordance with Section 89(2) of the Local Government Act 1989, Council close the Meeting to members of the public and adjourn for five minutes to allow the public to leave the Chamber prior to considering the following confidential matters: 11. Confidential Matters 11.1 Contractual Matters 11.2 Contractual Matters 11.3 Contractual Matters Matters Discussed in Camera That all confidential matters and reports related to the above items remain confidential unless otherwise specified. Closure of Meeting
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1.1
VOLUNTEERS OF BANYULE AND BANYULE SUPPORT AND INFORMATION CENTRE (BANSIC) FUNDING
Author: Giovanna Savini - Manager Youth & Family Services, Community Programs
EXECUTIVE SUMMARY A petition with 737 signatures has been received. Of those 737, 12 signatures were incomplete due to insufficient information being provided. For the purpose of this report all signatures will be accepted as valid. The petition prayer is as follows: “We, the undersigned, petition or request Council to maintain crucial ongoing funding for Volunteers of Banyule (VOB) and Banyule Support and Information Centre (BANSIC). The work undertaken by these great organisations to the ultimate benefit of the Banyule community must be supported by Council in a permanent, ongoing way. Please provide these great organisations with the funding certainty they need.� Both VOB and BANSIC have made a submission to the draft 2016/17 Council budget process seeking financial support to each organisation. These submissions will be considered as part of the budget process. RECOMMENDATION That Council: 1.
Receives and notes the petition.
2.
Consider the budget submission for financial support received from Volunteers of Banyule as part of the 2016/17 budget process.
3.
Advise the primary petitioner accordingly.
DISCUSSION Council has made a number of resolutions over the past two (2) years towards the establishment of an integrated community information and volunteer support service for Banyule. This was the result of a review in 2013 of the three Council funded agencies which delivered these services being Volunteers of Banyule (VOB), BANSIC and Diamond Valley Community Support (DVCS).
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1.1
Petitions
1.1
Petitions
VOLUNTEERS OF BANYULE AND BANYULE SUPPORT AND INFORMATION CENTRE (BANSIC) FUNDING cont’d The overall objective of the new service model was to provide an integrated community information and volunteer support service in the City of Banyule that encourages collaborative partnerships in the sector and promotes community health and wellbeing, community connectedness and enjoyment of life. Two satellite sites formed part of the proposed model one operating from Greensborough (currently serviced by DVCS) and the second located at Shop 48, The Harmony Centre West Heidelberg. Over the past two (2) years, Council has worked closely with VOB, BANSIC and DVCS to achieve a merger to the new service which would deliver the integrated community information and volunteer support service in Banyule. It was anticipated that Council funding allocated to each of the three agencies would subsequently be combined and redirected to the new ‘merged’ service. Unfortunately, the merger negotiations were unsuccessful. In late 2015 Council resolved to continue with its decision to establish an integrated service model redirecting existing funding. DVCS was refunded to deliver the Greensborough satellite site for the next three years. The remaining funds previously allocated to BANSIC and VOB have been allocated to the delivery of a satellite site at Shop 48, The Harmony Centre. The proposed service at Shop 48, The Harmony Centre includes a substantial volunteer service which builds and oversees a team of volunteers that support the community information and volunteer support service, develops strategic partnerships with existing support services and a range of collocated services and strengthen engagement of marginalised groups. A public tender was offered for the management and delivery of a community information and volunteer support service from Shop 48, The Harmony Centre as the second satellite site. No tender responses were received from VOB or BANSIC. Ultimately, no suitable tenders were identified, and as a result Council determined to abandon the tender process and establish and operate Shop 48, The Harmony Centre directly for the next eighteen (18) months during which time it will bring in and partner with a range of collocated services with the intention of transitioning the service to a full community based model from July 2017. Council is committed to the implementation of a robust and dynamic community information and volunteer support service in Banyule. This is why it has included a community information, volunteer support and leadership service as a critical component of Shop 48. Both BANSIC and VOB have made a submission to the draft 2016/17 Council budget for the consideration of financial support to each organisation. These submissions will be considered as part of 2016/17 budget process.
ATTACHMENTS Nil
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2.1
People – Community Strengthening and Support
2.1
RATES HARDSHIP ASSISTANCE POLICY
Author:
Tania O'Reilly - Manager Finance & Procurement, Corporate Services
EXECUTIVE SUMMARY The Rates Hardship Assistance Policy has been developed to ensure ratepayers in disadvantaged circumstances and seeking rate relief are given the opportunity to apply to Council for financial assistance to defer or waive rates, charges, and special rates and charges. The Rates Hardship Assistance Policy has been made in accordance with Sections 170, 171, 171A and 172 of the Local Government Act 1989. −
Council may defer in whole or in part the payment by a person of any rate or charge which is due and payable for a specified period and subject to any conditions determined by the Council if it considers that an application by that person shows that the payment would cause hardship to the person;
−
Council may waive the whole or part of any rate or charge or interest on the grounds of financial hardship; and
−
A Council may exempt any person from paying the whole or part of any interest either generally or specifically.
The Rates Hardship Assistance Policy if adopted by Council will come into effect immediately upon adoption and will be reviewed annually. RECOMMENDATION That Council: 1.
Adopt the Rates Hardship Assistance Policy.
2.
Review the Rates Hardship Assistance Policy annually.
CITY PLAN This report is in line with Council’s City Plan key direction to “support people to achieve their economic potential”. BACKGROUND Council is committed to assisting its ratepayers in genuine financial distress with a policy to defer rates and charges payable on their property and/or waive the whole or part of any interest payable as outlined in Sections 170, 171, 171A and 172 of the Local Government Act 1989.
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People – Community Strengthening and Support
RATES HARDSHIP ASSISTANCE POLICY cont’d The policy applies to any individual who owes monies to Council for rates, charges, special rates and charges. In the case of deferment of rates, to be eligible to apply, the applicant must be the titled owner of the property and property must be the principal place of resident (Owner/Occupied). The Rates Hardship Assistance Policy outlines four options available to the individual experiencing financial hardship: • • • •
Deferring of rates and Charges; Waiving of Rates and Charges; Waiving of Interest / legal costs; Payment Arrangement.
The policy states that Council will not waive rates. CEO to staff Delegations are outlined in the Rates Hardship Assistance Policy to provide the Director of Corporate Services; Manager, Finance and Procurement; Revenue Services Coordinator and Revenue Officers the appropriate delegation to consider waiver and deferment of rates and charges, special rates and charges, interest and legal costs. Information will be required to be collected from the applicant in order to fully assess their request for rates hardship assistance. LEGAL CONSIDERATION The Rates Hardship Assistance Policy has been made in accordance with Sections 170, 171, 171A and 172 of the Local Government Act 1989. HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. It is considered that the subject matter does not raise any human rights issues. CURRENT SITUATION It has been determined that a formal Rates Hardship Assistance Policy is required and should be adopted to align with the MAV Hardship Policy guidelines which are consistent with current legislation. CONSULTATION Banyule City Council has developed the Rates Hardship Assistance Policy with reference to other Council’s Policy, the Municipal Association of Victoria (MAV) Draft Hardship Policy Guidelines and internal consultation.
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2.1
RATES HARDSHIP ASSISTANCE POLICY cont’d TIMELINES The Rates Hardship Assistance Policy if adopted by Council will come into effect immediately upon adoption and will be reviewed annually. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CONCLUSION The Rates Hardship Assistance Policy has been developed to ensure ratepayers in disadvantaged circumstances and seeking rate relief are given the opportunity to apply to Council for financial assistance to defer or waive rates, charges, and special rates and charges.
ATTACHMENTS Nil
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2.2
2.2
People – Community Strengthening and Support
2017 - 2018 COMMUNITY SPORT INFRASTRUCTURE FUND
Author: Ben McManus - Coordinator Leisure & Cultural Services, Community Programs
EXECUTIVE SUMMARY The Community Sports Infrastructure Fund (CSIF) provides high-quality and accessible community sport and recreation facilities. Funding is available under eight categories for 2017/18. Officers have not identified potential 2017/18 projects that meet the selection criteria within the Better Pools, Small Aquatic Projects or Major Facilities categories. There are three (3) projects that have been identified within the Minor or Cricket Facilities category, two (2) projects for the Female Friendly Facilities category and one (1) Planning Project category. It should be noted for the Minor or Cricket Facilities category only two (2) applications can be submitted in the same category (either Minor or Cricket). The projects include: • • • • •
Minor Facilities: Burkitt Oval (Sports Field Lighting). Minor Facilities: East West Power Easement Trail (Stage 4). Cricket Facilities: Greensborough Park Multipurpose Facility. Female Friendly Facilities: Gabonia Avenue Reserve Pavilion and Elder Street Reserve Pavilion Change Rooms. Planning Category: Nets stadium - Feasibility Study for additional outdoor courts and supporting infrastructure.
Project proposals for all applications were due on the 8 June 2016 therefore this report seeks retrospective approval for projects that have been submitted within the Minor Facilities, Female Friendly Facilities and Cricket Facilities Category. Sport and Recreation Victoria will advise Councils of project proposals supported to Full Application stage from 18 July 2016 onwards. Council will receive a further report to consider the funding implications for all projects invited to Full Application and confirm matching funding requirements. Full application for all categories close on 31 August 2016 and funding announcements and notification of outcomes are expected from November 2016 onwards. RECOMMENDATION That: 1.
Council retrospectively endorse the proposed Project Proposals within the 2017/18 Community Sports Infrastructure Fund and note officers have submitted Project Proposal to Sport and Recreation Victoria on 8 June 2016 for the following projects: •
Minor Facilities: Burkitt Oval (Sports Field Lighting) and East West Power Easement Trail (Stage 4);
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2017 - 2018 COMMUNITY SPORT INFRASTRUCTURE FUND cont’d • • •
2.
Cricket Facilities: Greensborough Park Multipurpose Facility; Female Friendly Facilities: Gabonia Avenue Reserve Pavilion and Elder Street Reserve Pavilion Change Rooms; and Planning Category: Nets stadium - Feasibility Study for additional outdoor courts and supporting infrastructure.
Council receive a further report in August 2016 to consider the overall matching funding required for projects which have been invited to Full Application stage within the 2017/18 Community Sports Infrastructure Fund.
CITY PLAN This report is in line with Council’s City Plan key direction to “promote and support health and wellbeing”. BACKGROUND The Community Sports Infrastructure Fund (CSIF) for 2017-2018 provides grants for planning, building new, and improving existing facilities where communities conduct, organise and participate in sport and recreation. Funding is available under the following categories: o
Better Pools – Up to $3 million to provide high-quality aquatic leisure facilities through new or redeveloped aquatic centres.
o
Major Facilities – Up to $650,000 (total project cost is more than $500,000) to develop or upgrade major district and regional sport and recreation facilities.
o
Small Aquatic Projects – Up to $200,000 to improve and upgrade aquatic facilities, seasonal pools and develop new water play spaces.
o
Minor Facilities –Up to $100,000 for any one project (total project cost is up to $1,000,000) to develop or upgrade community sport and recreation facilities.
o
Cricket Facilities - Up to $100,000 to assist local Councils, cricket associations and local cricket clubs to upgrade and develop cricket specific club infrastructure including new buildings, grounds, and training facilities.
o
Female Friendly Facilities – Up to $100,000 are available to build new and upgrade existing, out-dated change facilities at sports clubs around the state that cater for traditional and non-traditional female sport, with a focus on promoting female and family friendly environments.
o
Planning – Available for planning initiatives that address the future sport and recreation needs, including: o o
o
Up to $30,000 for projects focusing on recreation planning or facility feasibility in one municipality. Up to $50,000 for regional planning initiatives that demonstrate intermunicipal needs and financial support from multiple local government authorities. Up to $30,000 for female participation strategies.
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2.2
People – Community Strengthening and Support
2017 - 2018 COMMUNITY SPORT INFRASTRUCTURE FUND cont’d The table below summarises the application categories, the number of applications Council can apply for, the total funding available and the funding ratio for each category: Application Number 1 Up to 3 total (max of 2 applications from any category) 2 1 1
Category Bette Pools Major Facilities (>$500 TPC*) Small Aquatic
Funding Amount Up to $3M Up to $650K Up to $200K
Minor Facilities (<$1m TPC*)
Up to $100K
Cricket Facilities
Up to $100K
Female Friendly Facilities Local Planning in Banyule Regional Planning
Up to $100K Up to $30K Up to $50K
Funding Ratio SRV $1:$3 local SRV $1:$1 local SRV $1:$1 local SRV $1:$1 local SRV $1:$1 local SRV $1.5:$1 local
Application Process • • • • •
Project proposals for all applications were due on the 8 June 2016. Sport and Recreation Victoria will advise Councils of project proposals supported to Full Application stage 18 July 2016 onwards. Council will receive a further report to consider the funding implications for all projects invited to Full Application and confirm matching funding requirements. Full application for all categories close on 31 August 2016. Funding announcements and notification of outcomes are expected from November 2016 onwards.
LEGAL CONSIDERATION There are no direct legal implications arising from the recommendation contained in this report. HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. It is considered that the subject matter does not raise any human rights issues. CURRENT SITUATION Project proposals for all applications were due on the 8 June 2016. Officers have not identified potential 2017/18 projects that meet the selection criteria within the Better Pools, Small Aquatic Projects, Major Facilities or Planning Project categories, therefore this report considers potential projects within the Minor Facilities, Female Friendly Facilities and Cricket Facilities Category.
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2017 - 2018 COMMUNITY SPORT INFRASTRUCTURE FUND cont’d There are three (3) projects that have been identified as potential applications for the Minor or Cricket Facilities category and two (2) projects for the Female Friendly Facilities category. It should be noted for the Minor or Cricket Facilities category only two (2) applications can be submitted in the same category (either Minor or Cricket). The six (6) potential projects include: • • • •
Minor Facilities: Burkitt Oval (Sports Field Lighting) and East West Power Easement Trail (Stage 4). Cricket Facilities: Greensborough Park Multipurpose Facility. Female Friendly Facilities: Gabonia Avenue Reserve Pavilion and Elder Street Reserve Pavilion Change Rooms. Planning Category: Nets stadium - Feasibility Study for additional outdoor courts and supporting infrastructure.
FUNDING IMPLICATIONS 2017/18 Project Proposals
Proposed Funding Mix
Comments
Minor or Cricket Facilities Burkitt Oval (Sports $220K Council has made an allocation of Field Lighting) (BCC $100K, SRV $100K Club $20K) $100K in the draft 2017/18 capital works budget for Sports Field Lighting. East West Power $260K Council has made an allocation of Easement Trail (Stage (BCC $160K, SRV $100K) $160K in the draft 2017/18 capital 4) works budget for this project. Greensborough Park $150K Council will be required to consider this Multipurpose Facility (BCC $75K, SRV $75K) as a new project and make an allocation within the draft 2017/18 capital work budgets. Female Friendly Facilities Gabonia Avenue $300K Council will be required to consider this Reserve (Change (BCC $180K, SRV $100K Club $20K) as a new project and make an rooms) allocation within the draft 2017/18 capital work budgets. Elder Street Reserve $300K Council will be required to consider this (Change rooms) (BCC $180K, SRV $100K Club $20K) as a new project and make an allocation within the draft 2017/18 capital work budgets. Planning - Facility Feasibility Nets stadium additional outdoor courts and supporting infrastructure
$60K (BCC $30K, SRV $30K
Council will be required to consider this as a new project and make an allocation within the draft 2017/18 capital work budgets.
CONSULTATION Officers have meet with Sport and Recreation Victoria representatives and discussed the five proposed projects. SRV have indicated all projects have merit and have encouraged Council to submit project proposals. Officers have also held preliminary discussions with tenant sporting Clubs. All clubs are supportive of the projects however further discussion with Watsonia Heights Soccer Club is required to further confirm the project scope and Club contribution.
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People – Community Strengthening and Support
2.2
People – Community Strengthening and Support
2017 - 2018 COMMUNITY SPORT INFRASTRUCTURE FUND cont’d DISCUSSION Burkitt Oval (Sports Field Lighting) – Ibbott Ward Burkitt Oval is one of two ovals located off Beverley Road in Heidelberg, adjacent to the Old Shire Offices. These two ovals currently serve three sporting clubs, Banyule Football Club, Banyule Junior Football Club and Banyule Cricket Club. The 2015 Sports Field Lighting Audit has prioritised this project as a high priority for replacement due to the number of teams, including junior and female teams. East West Power Easement Trail (Stage 4) – Grimshaw Ward This project is Stage 4 in the redevelopment of the East West Power Easement Trail works in Bundoora and Watsonia. This project emerged as a high priority within the Northern Region Trails Strategy. Greensborough Park Multipurpose Facility – Beale Ward Greensborough Park off Diamond Creek Road in Greensborough is home to many sporting clubs and community groups. Greensborough Park is currently used by Riverside Cricket Club, Greensborough Tennis Club and St Mary’s Junior Football Club. The audit of cricket net facilities in 2015 prioritised the Riverside Cricket Club nets at Whatmough Park as a priority for replacement. This opportunity is on the Greensborough Tennis Club courts and would be a shared facility between Greensborough Tennis Club and Riverside Cricket Club. Gabonia Avenue Reserve and Elder Street Reserve (Change rooms) – Bakewell Ward Gabonia Avenue Reserve and Elder Street Reserve are both located in Watsonia. The Gabonia Avenue Reserve is used by the Watsonia Heights Soccer Club. The Elder Street Reserve is used by many sporting clubs. The Elder Street Reserve pavilion is used by Watsonia Heights Soccer Club and Greensborough Cricket Club. The Watsonia Heights Soccer Club currently has the highest female participation in soccer according to the state sporting association data. Nets stadium - additional outdoor courts and supporting infrastructure The lack of highball courts in Banyule is well documented. Additional outdoor netball courts at Macleod will allow the facility to be used for tournaments and also provide additional courts in a central location which is very assessable by public transport. Council has received in-principle approval from both the Department of Education and Training and the Macleod College for additional outdoor netball courts to be established behind Nets Stadium and additional car parking to the east of the facility. To progress the negotiations a detailed feasibility study is required to confirm the level of support infrastructure that will be required to service the additional courts and the cost estimates for the overall project.
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People – Community Strengthening and Support
2.2
2017 - 2018 COMMUNITY SPORT INFRASTRUCTURE FUND cont’d TIMELINES Key dates regarding the application process are included below: Stage One
Project Proposals for all categories
Closing date: 8 June 2016
Stage Two
Development of Full Applications for all categories
Closing date: 31 August 2016
Funding announcements and notification of outcomes
November 2016 onwards
OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CONCLUSION Having regard for the funding criteria and the highly competitive nature of the Sport and Recreation funding the projects identified in this report are considered the most appropriate to progress to Stage One – Project Proposal.
ATTACHMENTS Nil
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3.1
INDIAN MYNA BIRD CONTROL
Author:
Peter Benazic - Manager Parks & Gardens, Assets & City Services
3.1
Planet – Environmental Sustainability
EXECUTIVE SUMMARY Banyule City Council, like numerous other municipalities, has significant numbers of Indian Myna birds. The large numbers can have negative impacts on native bird species due to competition for nesting hollows and territorial behaviour. At a Federal and Victorian Government level there is no program or process to address the population growth of the species or undertake coordinated eradication. There are many local councils that are providing resources to support a community and environmental group lead approach to control numbers of Indian Myna birds in accordance with the relevant approved humane control measures. It is recommended that Council responds to the environmental impacts being caused by the Indian Myna bird by establishing a community based control model for control of the birds. It is also recommended that Council advocate to the State Government to request that the Indian Myna bird be declared a pest and seeking support from them and the Municipal Association Victoria to establish a coordinated Indian Myna bird control strategy. RECOMMENDATION That: 1.
Council write to the Victorian State Government and Municipal Association Victoria (MAV) seeking support for the establishment of a coordinated Indian Myna bird control strategy.
2.
Council write to the Department of Environment Land Water and Planning to request that the Indian Myna bird be declared a pest under the Catchment and Land Protection Act 1994.
3.
Council enters into discussion with the Darebin Creek Management Committee to establish another suitable trial site for the control of Indian Myna birds.
4.
Council consider providing a budget allocation of $10,000 in the 2017/2018 budget process to establish a community based model for the control of Indian Myna birds.
CITY PLAN This report is in line with Council’s City Plan key direction to “act as environmental stewards”.
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Planet – Environmental Sustainability
INDIAN MYNA BIRD CONTROL cont’d BACKGROUND The Indian Myna bird (Acridotheres tristis), is native to the Indian sub-continent and extends from Iran to Sri Lanka. It is notorious as a highly effective invader due the bird’s territorial and aggressive traits. The species was originally first introduced to Australia in Victoria between 1863 and 1872 to control insects in Melbourne’s market gardens and now occupies most of the Eastern states of Australia.
Banyule City Council like numerous other municipalities has significant numbers of Indian Myna birds. The size of the population is difficult to establish but sightings of the bird are frequent and common. It is well know that the species inhabits public parks and private properties in significant numbers. Being intelligent and highly adaptive has assisted its ability to thrive in the urban environment. Indian Myna birds are believed to pair for life. They breed through much of the year depending on the location, building their nest in a hole in a tree, roof or wall. The normal clutch size is 4–6 eggs, the incubation period is 17 to 18 days and fledging period is 22 to 24 days. According to a document produced by the Wollongong City Council, one breeding pair can be attributed to creating 686 birds by the third breeding season. This provides an indication of the prolific nature of the bird and its ability to become a dominant species in a relatively short period of time. The large numbers can have negative impacts on native species due to competition for nesting hollows and territorial behaviour. The Indian Myna bird uses the nests of most Australian native birds and easily takes to nest boxes. Their aggressive behavior is considered to contribute to its success as an invasive species. The International Union for Conservation of Nature (IUCN) declared this Myna species as one of the only three birds among the world’s 100 worst invasive species. DISCUSSION Government Response At a Federal Government level there is no program or process to address the population growth of the Indian Myna bird or undertake coordinated eradication programs. At a Victorian Government level the Indian Myna Bird is not currently classified as a pest species under Victorian State Government legislation. The Catchment and Land Protection Act 1994 is the primary legislative instrument for pest classification. As a result there is currently no coordinated approach to respond to the increasing number of this species. The Victorian State Government does not currently provide funding for programs to reduce or control populations of the bird.
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INDIAN MYNA BIRD CONTROL cont’d The Local Government sector is more reactive to the issue. A desktop review reveals that a number of local government organisations are active in the provision of support and information on the control of the Indian Myna bird. There are several local councils that are providing resources to support a community and environmental group lead approach for the control and eradication of the Indian Myna bird. These include: • •
•
Wollongong City Council provides resource information on their website and also offer RSPCA approved humane euthanasia services to assist community members that have trapped the birds in approved cages. Bayside City Council has provided modest funding ($11,000) for an eradication and control program. The purpose of the funding is to assist with the establishment of a local action group. This funding assists in the purchase of trapping devices and for veterinary fees for humane euthanasia of the trapped birds. Manningham and Darebin City Councils have provided information resources on their websites and have provided access to trapping devices.
The identified control models generally rely on the volunteers to monitor and administer the control program. Local Control Response At the local level, environmental groups such the Darebin Creek Management Committee (DCMC), which is partially funded by Banyule City Council, has been undertaking a trial population reduction program with a high degree of success. The program occurs in the Darebin Parklands and is closely managed by the resident Park Ranger. The program has been underway for over twelve months and to date appears to have reduced local populations. Banyule City Council has also undertaken a trial at Rosanna Parkland. This trial was predicated on the installation of nesting boxes within the parklands to draw out Indian Myna birds from the surrounding local residential properties. Unlike the Darebin Parkland trial, this trial did not yield any significant reduction in the number of birds. This can in part be attributed to the inability to provide close surveillance by Council’s bushland maintenance staff on nesting sites due to competing resource demands. Whilst using nesting boxes can be used as mechanism for control, it would appear that a greater efficiency of the reduction program may have been achieved through a trapping program using specifically designed cages. Council’s environment staff have also engaged in a small community based trapping trial. The purpose of this trial is to investigate the effectiveness of a community trapping program in reducing the Indian Myna population in the municipality based on private property. Council facilitated an information workshop using the Yarra Indian Myna Action Group Incorporated (YIMAG). The process included providing interested community members with the relevant information such as, non-lethal control methods for Indian Mynas, identifying target species, demonstration of traps, tips for successful trapping, humane methods to euthanize the birds and collecting data and monitoring progress.
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Planet â&#x20AC;&#x201C; Environmental Sustainability
INDIAN MYNA BIRD CONTROL contâ&#x20AC;&#x2122;d Control Controlling the population of the birds is difficult in the absence of a high level coordinated approach. Whilst undertaking local control programs can have an impact, it would be preferable to undertake a broader approach. This would assist to reduce the incidents of the bird repopulating areas as a result in difference of approaches and timing used by neighbouring councils. The preliminary research undertaken as part this report also suggests that reduction programs have greater effectiveness and are more economical if conducted by community members, particularly if they are supported through the provision of training, resources and access to humane euthanizing services for trapped birds. FINANCIAL IMPACTS The cost of undertaking a control program is difficult to quantify as it is dependant the model adopted and the breadth of any potential program. The options available for control programs include engaging a contracted vermin control service, using council staff resources or encouraging community volunteers. Each of the options has a different cost structure. As an example, Bayside City Council allocated $11,000 to fund a community based program. The funding provides for the purchase of traps which are estimated at approximately $50 per trap and for veterinary services to humanely treat captured birds. Cost for professional services to euthanize birds can be in the magnitude of $60 per bird, however some veterinary clinics indicated that they do provide a service at no cost for small numbers of pest species. Should the State Government get involved by declaring the Indian Myna bird a pest and introduced a regional model of control, procurement advantages and uniformity of control measures across all Councils participating in the project could potentially make cost savings and greater effectiveness of the control program. In considering an expansion of any control programs in Banyule, it would be prudent to use the expertise developed at the DCMC. This would result in a lower cost and may provide modest income supplementation for a well-established community organisation. HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. It is considered that the subject matter does not raise any human rights issues.
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Planet â&#x20AC;&#x201C; Environmental Sustainability
3.1
INDIAN MYNA BIRD CONTROL contâ&#x20AC;&#x2122;d LEGAL CONSIDERATIONS As discussed, the Catchment and Land Protection Act 1994 is the primary legislative instrument for pest classification, however, the Indian Myna Bird is not currently classified as a pest species and therefore there is no legislative control over these birds. In the absence of a state-wide approach, councils have been left to implement local control programs which are less effective. This report recommends that Council advocates for the Indian Myna bird to be declared a pest under the Catchment and Land Protection Act 1994. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CONCLUSION It is prudent that Council continue to respond the environmental impacts being caused by the Indian Myna bird as the growth in the bird populations can have a negative effect on local species for reasons highlighted in this report. Given the perceived issues created the by the Indian Myna bird, a coordinated approach would potentially increase the effectiveness of control measures given that the birds have established populations across all of the Eastern State Government boundaries. Advocating for a coordinated State and Local government approach may produce the most resource effective result. It would be prudent to expand the program using the expertise developed at the DCMC to other Banyule Council sites. It is critical that any program be undertaken by the community or levels of government are in accordance with the relevant approved humane control measures.
ATTACHMENTS Nil
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4.1
91 DAREBIN STREET, HEIDELBERG CONSTRUCTION OF A MULTI LEVEL MIXED USE DEVELOPMENT
Author:
Jackie Bernoth - Development Planner, City Development
Ward:
Griffin
EXECUTIVE SUMMARY It is proposed to construct a building extending to six storeys in height above two levels of basement car parking on the site, which is located on the corner of Darebin Street and Powlett Street. The building will accommodate a total of 37 apartments and a two practitioner medical centre, with 47 parking spaces provided. The height of the building will exceed the preferred height by between 7 metres and 9 metres, with the greatest height proposed at the eastern side of the site. However, the proposed building is considered to respond appropriately to both the neighbouring properties and the street. On this basis the proposal should be supported but acknowledging the extent of car parking reduction, the applicant should be required to make a contribution towards the provision of public parking within the Heidelberg Activity Centre. RECOMMENDATION That Council having complied with Section 52, 58, 60, 61 and 62 of the Planning and Environment Act 1987, resolves to issue a Notice of Decision to Grant a Planning Permit in respect of Application No. P1135/2015 for Buildings and works to construct a multi dwelling development (up to 6 storeys) including 37 apartments within a Design and Development Overlay; and, a reduction in the standard car parking requirements associated with Dwelling and Medical Centre uses at 91 Darebin Street HEIDELBERG subject to the following conditions: Plans 1.
Before the development permitted by this permit starts, amended plans to the satisfaction of the Responsible Authority must be submitted to and approved by the Responsible Authority. When approved, the plans will be endorsed and will then form part of the permit. The plans must be drawn to scale with dimensions and three copies must be provided. The plans must be generally in accordance with the advertised plans submitted with the application but modified to show: (a)
The provision of additional screening to restrict overlooking of the abutting properties to the south and east, including: (i)
The south facing Apartment 207 dining room window;
(ii)
The south-east facing section of balcony to Apartment 207;
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Place – Sustainable Amenity and Built Environment
91 DAREBIN STREET, HEIDELBERG - CONSTRUCTION OF A MULTI LEVEL MIXED USE DEVELOPMENT cont’d (iii)
Extend the proposed screening to Balcony 306 to the south and south-east (but not necessarily the curved section facing southwest)
(iv)
The balconies of Apartments 401 and 404, from a point approximately 14m from the Darebin Street frontage, along the eastern façade and to a point approximately 10m from the Powlett Street frontage.
Screening should be designed to focus views toward the broader area, rather than preventing outlook, and up to 25% transparency in the view towards the adjoining properties will be acceptable. In some instances, use of planter boxes or similar to prevent access to the outer edge of a balcony may be sufficient to screen overlooking. (b)
The annotation of the floor plans to reflect the screening indicated to the south facing balcony of Apartment 306 that is shown on the southern elevation.
(c)
The relocation of air conditioning units from individual balconies to a rooftop plant area with the provision of appropriate visual and acoustic baffling to be provided.
(d)
Detailed elevations of the proposed service facilities within the frontage setback to Darebin Street, including screening or other detailing to minimise the impact of the facilities upon the streetscape.
(e)
Details of the proposed “stop and go” system to manage vehicular movements between Basement 1 and Basement 2.
(f)
The provision of appropriate information to confirm accessibility of apartments for large items of furniture, with modification to the stair well and/or lift if required.
(g)
An increase in the amount of usable secluded private open space provided for Dwellings 107, 201, 207-209, 301 and 307-309, such that each dwelling is either provided with either: (i)
A minimum of 8m2 with a minimum width of 1.6m; or
(ii)
A minimum open space width of 1.0m, with no reduction in the width of remaining balcony areas.
The modifications shall not result in a reduction in the minimum setback of the proposed balconies to Powlett Street. (h)
The provision of appropriate details to verify that at least seven (7) dwellings are to incorporate compliance with Council’s Livable Housing Guidelines;
(i)
The landscape plan modified to include details of: (i)
Planting throughout the site, including within all balcony planter boxes;
(ii)
The location and details of paving, steps, retaining walls, water tanks, clotheslines, fence design details and other landscape works including cut and fill.
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91 DAREBIN STREET, HEIDELBERG - CONSTRUCTION OF A MULTI LEVEL MIXED USE DEVELOPMENT contâ&#x20AC;&#x2122;d (iii)
(j)
(k)
Location, details and cross section drawings of all Water Sensitive Urban Design features in accordance with the endorsed Sustainable Management Plan and STORM report, with reference to connection details on the engineering plans
The allocation of parking spaces, which is to include: (i)
One space for each one- and two-bedroom dwelling;
(ii)
A minimum of one space for each three-bedroom dwelling;
(iii)
Three staff parking spaces for the medical centre; and
(iv)
A minimum of two shared visitor parking spaces.
Engineering plans showing a properly prepared design with computations for the internal drainage and method for of disposal of stormwater from all roofed areas and sealed areas including: (i)
The use of an On-site Stormwater Detention (OSD) system;
(ii)
The connection to the Council nominated legal point of discharge;
(iii)
The outfall drainage works necessary to connect the subject site to the Council nominated Legal Point of Discharge;
(iv)
The integration, details and connections of all Water Sensitive Urban Design features in accordance with the endorsed Sustainable Management Plan and STORM report and include drainage details as a result of landscaping.
Please note the Engineering plans must show all protected and/or retained trees on the development site, on adjoining properties where tree canopies encroach the development site and along proposed outfall drainage and roadway alignments (where applicable) and every effort must be made to locate services away from the canopy drip line of trees and where unavoidable, details of hand work or trenchless installation must be provided. (l)
The Tree Preservation Fencing in accordance with Condition 15 of this permit;
(m)
The Sustainable Management Plan (SMP) amended to incorporate:
(n)
(i)
Reference to the use of a rooftop air conditioning plant;
(ii)
Measures to discourage the use of clothes dryers.
All sustainable design features indicated in the submitted SMP. Where sustainable design features outlined in the SMP cannot be visually shown, include a notes table providing details of the requirements (i.e. energy and water efficiency ratings for heating/cooling systems and plumbing fittings and fixtures, etc)
General 2.
The use and development as shown on the endorsed plans or described in the endorsed documents must not be altered or modified except with the written consent of the Responsible Authority.
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91 DAREBIN STREET, HEIDELBERG - CONSTRUCTION OF A MULTI LEVEL MIXED USE DEVELOPMENT cont’d 3.
4.
Unless otherwise agreed in writing by the Responsible Authority the development permitted by this permit must not be commenced until: (a)
The Construction Management Plan required by Condition 5 has been submitted to, and approved by, the Responsible Authority.
(b)
The Section 173 Agreement required by Condition 13 has been entered into and registered on Title;
(c)
The tree protection measures required by Condition 15 are installed to the satisfaction of the Responsible Authority.
(d)
The Waste Management Plan required by Condition 17 of this permit has been submitted to and approved by the Responsible Authority.
Unless otherwise agreed in writing by the Responsible Authority the development permitted by this permit must not be occupied until the development has been completed to the satisfaction of the Responsible Authority in accordance with the permit and endorsed plans (including, but not limited to built form and layout, parking, landscaping, drainage, street numbering, replacement of street trees).
Construction Management Plan 5.
Before the development starts, a Construction Management Plan must be prepared and submitted to the Responsible Authority for approval. The plan must be to the satisfaction of the Responsible Authority. Once approved, the plan must be implemented to the satisfaction of the Responsible Authority. The plan must address the following issues: (a)
measures to control noise, dust and water runoff;
(b)
prevention of silt or other pollutants from entering into the Council’s underground drainage system or road network;
(c)
the location of where building materials are to be kept during construction;
(d)
site security;
(e)
maintenance of safe movements of vehicles to and from the site during the construction phase;
(f)
on-site parking of vehicles associated with construction of the development;
(g)
wash down areas for trucks and vehicles associated with construction activities;
(h)
cleaning and maintaining surrounding road surfaces.
Baffled lighting 6.
Outdoor lighting must be designed, baffled and located to the satisfaction of the Responsible Authority such that no direct light is emitted outside the boundaries of the subject land.
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91 DAREBIN STREET, HEIDELBERG - CONSTRUCTION OF A MULTI LEVEL MIXED USE DEVELOPMENT cont’d Restrictions on Use 7.
Unless otherwise approved in writing by the Responsible Authority, at no time may more than two (2) practitioners operate or conduct consultations in the Medical Centre.
8.
Unless otherwise approved in writing by the Responsible Authority the proposed Gymnasium, Theatre and Library/Function Room indicated on the plans supplied is to be made available for use by occupants of the building only, and is not to be utilised for commercial purposes or private functions.
9.
The use permitted by this permit must not, in the opinion of the Responsible Authority, adversely affect the amenity of the locality by reason of the processes carried on; the transportation of materials, goods or commodities to or from the subject land; the appearance of any buildings, works or materials; the emission of noise, artificial light, vibration, smell, fumes, smoke, vapour, steam, soot, ash, dust, waste water, waste products, grit, or oil; the presence of vermin, or otherwise.
Car Parking / Access 10.
Areas set aside for the parking of vehicles together with the aisles and access lanes must be properly formed to such levels that they can be utilised in accordance with the endorsed plans and must be drained and provided with an all weather seal coat. The areas must be constructed, drained and maintained in a continuously useable condition to the satisfaction of the Responsible Authority.
11.
Areas set aside for the parking and movement of vehicles as shown on the endorsed plan(s) must be made available for such use and must not be used for any other purpose.
12.
Vehicular access or egress to the subject land from any roadway or service lane must be by way of a vehicle crossing constructed in accordance with Council’s Vehicle Crossing Specifications to suit the proposed driveway(s) and the vehicles that will use the crossing(s). The location, design and construction of the vehicle crossing(s) must be approved by the Responsible Authority. Any existing unused crossing(s) must be removed and replaced with concrete kerb, channel and naturestrip to the satisfaction of the Council prior to occupation of the building. All vehicle crossing works are to be carried out with Council Supervision under a Memorandum of Consent for Works which must be obtained prior to commencement of works.
Section 173 Agreement 13.
Unless otherwise agreed in writing by the Responsible Authority, prior to the commencement of the development hereby permitted, the owner/s of the land at 91 Darebin Street, Heidelberg must enter into an Agreement under Section 173 of the Planning and Environment Act 1987 with the Responsible Authority which requires that:
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91 DAREBIN STREET, HEIDELBERG - CONSTRUCTION OF A MULTI LEVEL MIXED USE DEVELOPMENT cont’d Additional Car Parking Provision or Contribution (a)
A minimum of ten additional car parking spaces are to be provided by the owner/permit holder within the Heidelberg Major Activity Centre close to the subject site in association with the increased medical component of the use to the satisfaction of the Responsible Authority prior to commencement of the use. Where suitable spaces are not provided, Council will accept a cash payment in-lieu of providing the car parking. The contribution details are as follows: (i)
The amount to be provided must be to the satisfaction of Council but will be no greater than the average direct cost of providing for ten car spaces within the Heidelberg Major Activity Centre close to the site including land and construction cost;
(ii)
Unless otherwise agreed in writing by Council, the cash payment is to be provided within two years from the date of the permit.
Parking Provision for Residential Apartments (b)
The owner acknowledges that and will bring to the attention of all tenants of the residential components of the subject site that there should be no expectation of obtaining permanent car parking, whether or not, in the vicinity of the development hereby approved and that there will be no entitlement to on street parking by way of parking permits. Tenants are encouraged to utilise alternative means of transport or park within existing parking restrictions.
Waste Collection (c)
The owner acknowledge that all refuse and recycling collection will occur by way of a private contractor in accordance with the approved Waste Management Plan.
A memorandum of the Agreement is to be entered on title and the cost of the preparation and execution of the Agreement and entry of the memorandum on title is to be paid by the owner. Tree Protection / Landscaping 14.
Except with the further written consent of the Responsible Authority, no vegetation (other than that indicated on the endorsed plan, or exempt from planning permission under the provisions of the Banyule Planning Scheme) shall be damaged, removed, destroyed or lopped.
15.
Unless otherwise agreed in writing by the Responsible Authority, prior to the commencement of works (including demolition) on the site Tree Preservation Zones must be established around Trees 4, 5 and 6. You must contact Council’s Development Planning Arborist on 9457 9808 once the Tree Preservation Fencing is erected so that an inspection of the fencing can be carried out. Once installed and inspected the Tree Preservation Zones must be maintained to the satisfaction of the Responsible Authority, and meet the following requirements:
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91 DAREBIN STREET, HEIDELBERG - CONSTRUCTION OF A MULTI LEVEL MIXED USE DEVELOPMENT cont’d (a)
Extent Tree Preservation Zones are to be provided to the extent of the Tree Protection Zone indicated in the arboricultural report supplied with the application.
(b)
Weed control Any weeds located within the Tree Preservation Zone are to be removed and the area mulched with 100mm of composted coarse grade woodchips.
(c)
(d)
Fencing (i)
Vegetation Preservation fences with a minimum height of 1.2 to 1.5 metres and of chain mesh or like fence with 1.8 metre posts (e.g. treated pine) or like support every 3-4 metres and a top line of high visibility plastic hazard tape must be erected around the perimeter of the zone.
(ii)
The posts must be strong enough to sustain knocks from on site excavation equipment.
(iii)
The fences must not be removed or relocated without the prior consent of the Responsible Authority.
Signage Fixed signs are to be provided on all visible sides of the Tree Preservation Fencing, stating “Tree Preservation Zone – No entry without permission from the City of Banyule”.
(e)
Irrigation The area must be irrigated during the summer months with 1 litre of clean water for every 1 cm of trunk girth measured at the soil / trunk interface on a weekly basis.
(f)
Access to Tree Preservation Zone (i)
(ii)
(iii) (iv)
No persons, vehicles or machinery are to enter the Vegetation Protection Zone except with the consent of the Responsible Authority; No fuel, oil dumps or chemicals are allowed to be used or stored within the Vegetation Preservation Zone and the servicing and refuelling of equipment and vehicles must be carried out away from the root zones; No storage of material, equipment or temporary building is to take place within the Vegetation Preservation Zone; Nothing whatsoever, including temporary services wires, nails, screws or any other fixing device, is to be attached to any tree.
NOTE: Requests for consent of the Responsible Authority (City of Banyule) pursuant to this Condition should be directed to Council’s Arborist – Development Planning on 9457 9808. Consent for the conduct of works within the Tree Protection Zone, where granted, may be subject to conditions. Such conditions may include a requirement that:
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91 DAREBIN STREET, HEIDELBERG - CONSTRUCTION OF A MULTI LEVEL MIXED USE DEVELOPMENT cont’d •
Any underground service installations within the Tree Protection Zone be bored to a depth of 1.5 metres; • All root excavation be carried out by hand digging or with the use of ‘AirExcavation’ techniques; • Roots required to be cut are to be severed by saw cutting and undertaken by a qualified arborist. Or other conditions, as relevant, to ensure the ongoing health and stability of the subject tree/s. 16.
Unless otherwise agreed in writing by the Responsible Authority, the landscaping areas shown on the endorsed plans must be used for landscaping and no other purpose and any landscaping must be maintained to the satisfaction of the Responsible Authority, including that any dead, diseased or damaged plants are to be replaced.
Waste Management 17.
Prior to the commencement of development, a Waste Management Plan must be submitted to and approved by the Responsible Authority. Such plan must specify that collection is to be by way of private contractor and detail: (a)
The location and dimensions of waste areas and allocation for commercial and residential waste.
(b)
The number of bins to be provided and capacity.
(c)
Details of method and frequency of cleaning and maintenance of waste areas.
(d)
Details of ventilation.
(e)
Details of unwanted goods storage.
(f)
Method of waste and recyclables collection including the need to provide for private waste collection services.
(g)
Hours of waste and recyclables collection.
(h)
Measures to minimise impact upon local amenity.
(i)
Method of presentation of bins for waste collection.
(j)
Strategies for how the generation of waste and recyclables from the development will be minimised.
When approved, the plan will be endorsed and will then form part of the permit and must be complied with at all times. Waste collection from the development must be in accordance with the plan, to the satisfaction of the Responsible Authority. 18.
The waste bin area must be provided prior to the commencement of the use permitted by this permit, maintained and used to the satisfaction of the Responsible Authority and must not be used for any other purpose.
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91 DAREBIN STREET, HEIDELBERG - CONSTRUCTION OF A MULTI LEVEL MIXED USE DEVELOPMENT contâ&#x20AC;&#x2122;d 19.
No receptacles for any form of rubbish or refuse (other than public waste bins) may be placed or allowed to remain in view from a public road or thoroughfare except during collection. Odour must not be emitted from any such receptacle(s) so as to cause offence to any person(s) outside the subject land, to the satisfaction of the Responsible Authority.
Time Limits 20.
In accordance with section 68 of the Planning and Environment Act 1987, this permit will expire if one of the following circumstances applies: (a)
The development is not commenced within two years of the date of this permit;
(b)
The development is not completed within four years of the date of this permit.
In accordance with section 69 of the Planning and Environment Act 1987, the Responsible Authority may extend the periods referred to if a request is made in writing: (a)
Before the permit expires, or
(b)
Within six months afterwards, or
(c)
Within 12 months afterwards if the development started lawfully before the permit expired.
PERMIT NOTES (A)
Expiry of Permit In the event that this permit expires or the subject land is proposed to be used or developed for purposes different from those for which this permit is granted, there is no guarantee that a new permit will be granted. If a permit is granted then the permit conditions may vary from those included on this permit having regard to changes that might occur to circumstances, planning scheme provisions or policy.
(B)
Additional approvals required Building Permit Required A Building Permit must be obtained prior to the commencement of any works associated with the proposed development. Building over Easements No structure (including but not limited to sheds, retaining walls, eaves, water tanks, paving and landings) shall be built over any easement on the subject land except with the consent of the relevant Responsible Authority.
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91 DAREBIN STREET, HEIDELBERG - CONSTRUCTION OF A MULTI LEVEL MIXED USE DEVELOPMENT cont’d Access to Council Reserve No permission can be granted either temporary or otherwise by Council and/or its employees with respect to access to the adjacent Council owned land (including the road reserve) for any purposes relating to the proposal (eg. parking of surplus vehicles, delivery of materials etc.), without application being made for the requisite permit (ie. Local Law Permit). Supervision of works undertaken on Council Assets Council’s Construction Department must supervise all works undertaken on Council assets within private property, Council Reserves, easements, drainage reserves and/or road reserves, including connection of the internal drainage system to the existing Council assets. Prior to the commencement of any works, an application must be made and a permit received for: •
A “Memorandum of Consent for Works” for any works within the road reserve; and/or
•
A “Drainage Connection Permit” for any works other than within a road reserve. .
Asset Inspection Fee Prior to the commencement of building works on site in accordance with Local Law 1, a non-refundable Asset Inspection Fee is payable to Council for the inspection of existing Council assets. For further information in relation to this process and the relevant fee please contact Council’s Construction Department on 9490 4222. (C)
Ongoing restrictions Tree Protection Zones Requests for the consent or approval of tree protection measures pursuant to Condition 13 should be directed to Council’s Arborist – Development Planning on 9457 9808. Consent for the conduct of works within the Tree Protection Zone, where granted, may be subject to conditions. Such conditions may include a requirement that: •
Any underground service installations within the Tree Protection Zone be bored to a depth of 1.5 metres;
•
All root excavation be carried out by hand digging or with the use of ‘AirExcavation’ techniques;
•
Roots required to be cut are to be severed by saw cutting and undertaken by a qualified arborist.
Or other conditions, as relevant, to ensure the ongoing health and stability of the subject tree/s.
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91 DAREBIN STREET, HEIDELBERG - CONSTRUCTION OF A MULTI LEVEL MIXED USE DEVELOPMENT cont’d (D)
Action on/for completion Completion of Development Immediately upon completion of the development permitted by this permit, the owner or developer of the subject land must notify Council’s Development Planning Section that the development is complete and complies with all requirements of the permit. The development will then be inspected to ensure compliance. An early inspection process will ensure that the subdivision approvals including the Statement of Compliance can be issued without delay. Street Numbering Please note that property addresses are allocated by Council. This is usually formalised at the time of the issue of a certified plan. Residential Noise (spa pump/pool pumps/air-conditioning unit/vacuum unit etc) The operation of the (spa pump/pool pumps/air-conditioning unit/vacuum unit etc) shall comply with the Environment Protection (Residential Noise) Regulations 2008. Prohibited times of use (if audible from a habitable room of a neighbouring property) as specified by the Regulations are: Monday to Friday before 7am and after 10pm Weekends and public holidays before 9am and after 10pm. The operation of the (spa pump/pool pumps/air-conditioning unit/ vacuum unit etc) must not cause a nuisance pursuant to the Public Health and Wellbeing Act 2008. A nuisance may include issues such as noise, odour or any other thing deemed to be a nuisance under the Act. It is recommended that the (spa pump/pool pumps/air-conditioning unit/ vacuum unit etc) is not located within close proximity to neighbouring properties and where practicable, enclosed.
Planning Permit Application:
P1135/2015
Development Planner:
Jackie Bernoth
Address:
91 Darebin Street HEIDELBERG
Proposal:
Development of the land with a multi-level mixed use development (up to 6 storeys) including use for dwellings; removal of vegetation; and a reduction in the standard car parking requirements
Existing Use/Development:
Single dwelling
Restrictive covenant:
Nil
Applicant:
Vivendum Projects Pty Ltd
Notification (Advertising):
Two signs on site Notices to surrounding properties
Objections Received:
22
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91 DAREBIN STREET, HEIDELBERG - CONSTRUCTION OF A MULTI LEVEL MIXED USE DEVELOPMENT cont’d Ward:
Griffin
Cultural Heritage Management No Plan (CHMP) required: Planning controls:
Control
Permit triggered?
Special Use Zone (SUZ3) Vegetation Protection Overlay (VPO5) Design and Development Overlay (DDO5) Clause 52.06: Car parking Policies considered:
Yes No Yes Yes
Clause 11: Settlement Clause 12: Environmental and Landscape Values Clause 15: Built Environment and Heritage Clause 16: Housing Clause 21.04: Land Use Clause 21.05: Natural Environment Clause 21.06: Built Environment (Diversity area) Clause 21.08: Local Places Clause 22.03: Safer Design Policy
The proposal incorporates the demolition of the existing dwelling on the site and construction of a building comprising of six (6) levels above two basement parking levels as viewed from Darebin Street. When viewed from Powlett Street the proposed ground floor would be located approximately 2m beneath footpath level, meaning that the building would essentially present as being five storeys tall. The building is lozenge shaped in nature from Level 2 upwards, and features white rendered balustrading to the balconies at Levels 1-4, with a dark façade and clear balustrading to Level 5, which emphasises the form of the lower section of the building. • • • • •
It is proposed that the building would accommodate: 37 dwellings with 42 parking spaces allocated to these; 21 storage compartments (at ground floor level); A gym, theatre and library/function room at ground floor level; and A 104m2 medical suite, which will be allocated five parking spaces.
All vehicular access to the site will be from Darebin Street, where the existing crossing will be widened to 5.5m. Pedestrian access will be provided from Darebin Street, with a separate access for the medical suite. Detail in relation to room, car parking and private open space provision is contained in Attachment 1 to this report. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter.
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91 DAREBIN STREET, HEIDELBERG - CONSTRUCTION OF A MULTI LEVEL MIXED USE DEVELOPMENT cont’d SUBJECT SITE AND SURROUNDING AREA
Locality Plan The subject site is located on the south-eastern corner of Darebin and Powlett Streets. It is currently occupied by a substantial single storey brick dwelling with associated outbuildings, and obtains vehicular access from both roadways. The dwelling sits within an established garden, and the site supports a number of trees, of which three are assessed by the applicant’s arborist. Advice is also provided in relation to the abutting street trees in Powlett Street, as follows: ID
Species
1
Geijera parviflora (Wilga) Schinus molle (Peppercorn) Acer palmatum (Japanese Maple) Quercus canariensis (Algerian Oak) Quercus canariensis (Algerian Oak) Quercus robur (English Oak)
2 3 4 5 6
Ordinary Meeting of Council - 14 June 2016
Height (m)
DBH (cm)
Tree Protection Zone (m) 2.9
Retention value
24
Structural Root Zone (m) 1.8
11 7
15
1.5
2.0
Low
6
39
2.3
4.7
Low
12
66
2.9
7.9
High
10
57
2.7
6.8
High
9
56
2.7
6.7
High
Low
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91 DAREBIN STREET, HEIDELBERG - CONSTRUCTION OF A MULTI LEVEL MIXED USE DEVELOPMENT cont’d The site slopes by 3.3m from the south-western corner to the south-eastern corner, with a 2m slope along the Darebin Street frontage. It is elevated above the Darebin Street footpath by approximately 2m at the highest point, with site cut along the western boundary of the dwellings at 85 Darebin Street emphasising the change in levels between the two properties. The surrounding area is one of transition between the medical facilities to the east, which include multi-level development with minimal setbacks, and suburban residential development, with varying levels of redevelopment, to the north and west. A detached dwelling extending to three levels, with an overall height of 8.3m is located to the south of the site, whilst the property to the east is developed with seven single- and double-storey attached dwellings. PUBLIC NOTIFICATION The application was advertised by means of erecting two signs on site (one on each street frontage) and by posting notices to the owners and occupiers of surrounding properties. A total of 22 objections have been received to date, including objections from residents nearby, those who work nearby, and others from further afield. Two objections are identical, as are a separate group of seven objections. Grounds of objection are summarised as follows: CAR PARKING AND ACCESS •
A reduction in car parking is unacceptable in an area already compromised for car parking;
•
No visitor parking means more parking on Powlett Street;
•
Insufficient parking is provided for the proposed medical use;
•
Increase in traffic results in a reduction in residential amenity;
•
Increase in traffic and congestion in the broader area (including Rosanna Road) as a result of the proposal;
•
The plans are inconsistent in relation to whether there is visitor parking provided or not;
•
An additional 10 parking spaces should be provided(five for visitors and an additional five for the medical suite);
•
The traffic report does not make reference to the existing long queues of traffic waiting to enter Upper Heidelberg Road, which often result in a 15-20 minute wait in traffic at present;
•
It is naïve to think that visitors will only need to be accommodated at night or over the weekend;
•
Darebin Street is often filled to capacity at present;
NEIGHBOURHOOD CHARACTER AND URBAN DESIGN •
Destruction of Darebin Street streetscape;
•
Impact on heritage listed housing and surrounding residences;
•
Proposal is not designed to be sympathetic with the neighbourhood character of Darebin Street and Powlett Street;
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91 DAREBIN STREET, HEIDELBERG - CONSTRUCTION OF A MULTI LEVEL MIXED USE DEVELOPMENT cont’d •
The proposed ultra-modern design is at odds with the traditional and historic neighbourhood character of the immediate area;
•
The façade, bulk, height and design of the building is inconsistent with the residential interface, including neighbouring heritage houses and the Warringal Cemetery;
•
The proposal will reduce the visual importance of the significant Norfolk Island Pine at 17 Powlett Street;
•
A more appropriate development on this site would be double storey;
•
Will have an overbearing impact on the heritage dwelling at 90 Darebin Street;
•
The development would be more at home in the Gold Coast than Heidelberg;
•
Insufficient space for landscaping to offset the proposed vegetation removal;
BUILDING HEIGHT AND SIZE •
The proposal is 20m tall, whilst the maximum height outlined in the zone is 10m.
•
The proposal is an overdevelopment of the site and shows disregard for the neighbourhood;
•
The proposal is physically removed from recently approved large scale medical suites and apartments, and is clearly located within a residential neighbourhood.
•
The 10m height stipulated in the Special Use Zone was designed to ensure that nearby residents retained some views. The height of the building will prevent this;
•
The proposal does not include floor-ceiling heights which would allow the building to be converted to alternative (medical) uses;
•
Excessive height robs ratepayers at the residential interface of any views, leading to an onset of depression in residents accustomed to the views;
•
Proposed site coverage and number of apartments (in addition to the height) is an overdevelopment;
•
Nearby developments at 12 Powlett Street and 11 Martins Street should not be used as a precedent as they are currently before VCAT;
•
Due to the size of the proposal the proposed boundary setbacks, including balcony setbacks, are insufficient;
AMENITY IMPACTS •
Overshadowing and loss of light and privacy to surrounding residences (from 11 Hillside Road;
•
Loss of views;
•
The proposal will impact upon views from the Warringal Cemetery;
•
The proposal does not indicate the location of air conditioning units and other services, and the visual impact of these on neighbours is unknown;
•
No construction management plan has been provided;
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4.1
Place – Sustainable Amenity and Built Environment
91 DAREBIN STREET, HEIDELBERG - CONSTRUCTION OF A MULTI LEVEL MIXED USE DEVELOPMENT cont’d •
The plans fail to address the emissions of fumes from the car park, or the impact on air quality or light spill
•
The application shows a disregard for the amenity of properties in the vicinity which are located within the General Residential 1 Zone;
•
The proposal will overshadow ‘Powlett Street Common’;
•
Will prevent all light access to the house and garden at 16 Powlett Street between March and September;
•
Loss of sunlight 6to 16 Powlett Street will result in health issues, increased utility bills and an inability to install rooftop solar panels;
•
Unacceptable noise impacts to 16 Powlett Street from balconies, communal area and rooftop plant and equipment, which would be exacerbated by any units on balconies;
•
Loss of all privacy to the house and garden at 16 Powlett Street;
•
Light spill from the proposal has not been addressed, and will have a negative impact on adjacent residences;
•
Overlooking and overshadowing to 89 Darebin Street (expressed by a resident of Stradbroke Ave);
•
Does the development meet with Council’s Livable Housing Guidelines?
•
Poor laundry facilities are provided for the proposed apartments.
OTHER •
This area is specifically designated for medical services;
•
The construction of so many dwellings on this land will impact upon the ability of Precinct 6 to be developed with dwellings, as an oversupply of apartments is anticipated in Melbourne;
•
Community consultation process and outcomes should be upheld, not ignored, by Council;
•
Loss of property value for residences (from 11 Hillside Road, 32 Powlett Street);
•
The application does not specify whether there are any plans for transmission or similar communication towers and how these will be controlled;
•
Before the application is considered Council needs to confirm the status of the ‘Powlett Street Common’, including whether it is within the Public Park and Recreation Zone;
•
Will jeopardise the health of the Norfolk Island Pine at 17 Powlett Street (including a concern at a loss of sunlight to this tree);
•
The building is not stepped in response to the terrain;
•
Does not comply with the vision of the Emerging Latrobe Employment Cluster;
•
The plans include incorrect information in relation to the location of the site, of the location of previous Tribunal decisions and the applicable speed limit;
•
The proposal is wrong and unjustified;
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91 DAREBIN STREET, HEIDELBERG - CONSTRUCTION OF A MULTI LEVEL MIXED USE DEVELOPMENT cont’d •
Loss of social interaction and faith in Council, and increase in isolation;
•
Will create a precedent for development elsewhere in Banyule.
One objector notes that they like the appearance of the building, and suggests that it would be appropriate on a larger site where greater boundary setbacks could be provided. CONSULTATION A consultation meeting was held between the applicant, objectors, the Ward Councillor and a Council officer on 10 May 2016. Issues discussed at the meeting were: •
The mix of uses proposed;
•
The height of the building;
•
The allocation and provision of car parking;
•
Traffic within Darebin Street and surrounds.
The majority of residents at the meeting expressed a view that the building was attractive, but too large for the location. The applicant indicated that they do not share this view, and no resolution was reached. A meeting was also held between the permit applicant, Council staff and Councillor at which it was agreed that the applicant would provide a contribution towards the provision of public parking within the Heidelberg area. REFERRAL COMMENTS Advice received from Council’s Engineering and Building Sections, as well as the Development Planning Arborist is outlined in Attachment 1. Of significance: •
The Traffic and Transport Engineering Section indicates that the proposed reduction in the standard parking requirement is acceptable. However, a preference is to be given to the provision of eight visitor parking spaces on site, rather than the provision of resident parking spaces which meet the planning scheme requirements.
•
Council’s Building Permits and Inspections Unit advises that a floor-ceiling height of 2.4m is acceptable for medical consulting rooms, however a height of 3.0m is required where operations are to be conducted.
PLANNING CONTROLS A planning permit is required for: •
The construction of the proposed building;
•
A proposed reduction in the standard parking requirement from 60 spaces to 47 spaces;
•
Use of the lower floors of the building for dwellings as indicated.
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4.1
Place – Sustainable Amenity and Built Environment
91 DAREBIN STREET, HEIDELBERG - CONSTRUCTION OF A MULTI LEVEL MIXED USE DEVELOPMENT cont’d Whilst the application was advertised as also including the removal of a tree, inspection of the tree in question (Tree 3 in the arboricultural report) confirms that a permit is in fact not required for its removal. It is noted that neither the Residential Neighbourhood Character Policy nor Clause 55 (ResCode) apply in the Special Use Zone. The provisions of some sections of ResCode provide some guidance, however, in assessing the impact of the proposal upon surrounding properties. The Design and Development Overlay specifically anticipates that the street setback, sunlight, daylight and overlooking provisions of Clause 55 will be referenced. The Design and Development Overlay indicate a 10m maximum height is applicable for this site, with setbacks outlined in Clause 55 applicable to the street setbacks. This would indicate that a setback of 7.0m to Darebin Street and 3.0m to Powlett Street would be appropriate. TECHNICAL CONSIDERATION A detailed assessment of the proposal against the Guidelines for Higher Density Residential Development is included in Attachment 2. However, the key issues which arise from this assessment and an assessment against the Design and development Overlay and Clause 52.06 (Car Parking) are as follows: •
The proposed mix of land uses
•
Building envelope
•
Impact upon neighbouring properties
•
Car parking provision
PROPOSED MIX OF LAND USES The proposal incorporates a single occupancy of 104m2 for Medical Centre, with the remainder of the proposal being residential in nature. The purposes of the Special Use Zone in which the site is located include to “encourage the consolidation of medical services within this precinct”. Accordingly, whilst a planning permit is required to use land less than 10m above ground level for a Dwelling within the Zone, no permit is required to use land for a Medical Centre. Council’s Municipal Strategic Statement also refers to a desire to encourage Medical and related uses within this precinct, with a policy direction being that development within the Precinct should neither detract from the retail function of the Burgundy Street precinct, nor the residential development potential of the fringes of the Activity Centre. Council’s Building Permits and Inspections Unit has advised that the minimum floorceiling height required for the majority of medical centres matches that of habitable spaces within dwellings, meaning that additional sections of the building could be utilised for medical purposes (subject to obtaining the relevant planning permits) should the demand be generated in the future.
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91 DAREBIN STREET, HEIDELBERG - CONSTRUCTION OF A MULTI LEVEL MIXED USE DEVELOPMENT cont’d It is considered that the proposed construction of 37 apartments on this site will not unreasonably impact upon the potential demand for dwellings on land on the northern side of Darebin Street or to the west of the site. The site’s location on the fringe of the Special Use Zone, and the availability of land for medical purposes within the Zone also indicates that the use of the site for primarily residential purposes at this point in time will not result in an inappropriate infiltration of medical uses into the surrounding residential and retail areas. On this basis, the relatively high proportion of the site to be utilised for residential purposes is considered to be acceptable. BUILDING ENVELOPE Height The proposal incorporates a height of 17.4m to 19m above natural ground level (or 17m – 19.8m above street level), with the slope of the site meaning that the building is at its highest along the eastern façade. This represents a height of 2.5 – 3 storeys over the preferred maximum of 10m for this precinct, with the 16m height to Powlett Street being comparable with both the existing hospital car park at 230-232 Burgundy Street and the approved development at 12 Powlett Street (the latter is currently subject of an objector appeal). The upper levels of the proposal are apparent from Darebin Street, where the top two levels will be visible save from the footpath and parking lane on the southern side of the street, and from surrounding properties. The impact upon Powlett Street is less pronounced, with the slope of the land reducing the apparent height of the building from both the street and properties on its western side. By way of absolute comparison, the height to AHD of the proposal and existing/approved development in the vicinity is as follows: Proposal 230-232 Burgundy Street (Hospital Car Park) 10 Martin Street (constructed) 9-11 Martin Street & 12 Powlett Street (currently before VCAT)
90.2 85.9 92.1 90.5
It is considered that in light of surrounding development and the slope of the land away from Powlett Street the height of the proposal above street level is acceptable. The use of curved balconies, additional recession, clear balustrades and appropriate render colours to the upper level façade results in an upper portion which achieves an appropriate level of visual and physical recession. The absolute height of the building is also considered to be acceptable, and will not result in an unacceptable impact upon view-lines from key vantage points, including the intersection of Upper Heidelberg Road and Burgundy Street/the Bell Street off-ramp. Street setbacks Both the DDO and the Heidelberg Structure Plan outline that in this location a building should be set back in accordance with Clause 55 (ie. 7m to Darebin Street and 2m to Powlett Street), however the Structure Plan also refers to the potential to provide an additional 6m in height provided that an additional setback of 1.5m to each storey (3m height) is provided.
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Place – Sustainable Amenity and Built Environment
91 DAREBIN STREET, HEIDELBERG - CONSTRUCTION OF A MULTI LEVEL MIXED USE DEVELOPMENT cont’d By comparison the proposal incorporates the following setbacks: Levels G-3 Level 4 Level 5
Darebin Street 6m to façade, minimum of 4m to balconies 7.7m to façade, minimum of 4m to balconies Minimum of 8.85m to façade and 6.55m to balcony
Powlett Street 3.5m to façade, minimum of 1.5m to balconies 4.3m to façade, minimum of 1.5m to balconies Minimum of 5.6 to façade, 3.5m to balconies
The proposal incorporates a 1m reduced setback to the proposed façade and 3m to the balconies when compared with the adjoining development to the east. It is noted, however, that other development in the immediate vicinity has setbacks in the order of 5m. In this context, and given the use of sections of clear balustrading and the break in the mid-point of the balconies results in a built form which is acceptable in terms of presentation to and setback from Darebin Street. The proposed setback at the upper levels includes an appropriate amount of recession from the street when compared with the levels beneath. With the exception of relatively small sections of the curved balconies, the proposal complies with the setbacks outlined to Powlett Street for Levels 1-3, with the balconies intruding into the setbacks at Level 4 and 5. The curvature of the balconies, the narrow break provided between them mid-way along the façade, and the topography of the land combine to form an acceptable outcome. IMPACT UPON NEIGHBOURING PROPERTIES It is considered that, subject to minor modification, the proposal will not result in an unacceptable impact upon the amenity of adjoining properties: Shadowing The proposed southern and western boundary setbacks assist in reducing the amount of shadow cast by the proposal upon the adjoining properties at 16 Powlett Street and 85-89 Darebin Street. As a result, and due to the orientation of the land, the proposal will result in: •
Minimal shadowing to the adjoining property at 16 Powlett Street at 9am and noon on 22 September;
•
Overshadowing of the entire yard of Units 5 and 6, 85 Darebin Street at 3pm on 22 September;
•
Shadowing of approximately half of the rear yard of 16 Powlett Street at 3pm on 22 September.
The information supplied indicates that the existing fencing on site also currently shades the entirety of the private open space at Units 5 and 6, 85 Darebin Street.
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91 DAREBIN STREET, HEIDELBERG - CONSTRUCTION OF A MULTI LEVEL MIXED USE DEVELOPMENT cont’d It is considered that these shadow impacts are acceptable in this setting, and do not overly restrict future development of the adjoining property at 16 Powlett Street. It is noted that whilst the adjoining property owner has raised concern about the level of shade cast by the proposal over 16 Powlett Street during winter, winter shade is not ordinarily considered when assessing a planning application. Existing buildings, landscaping and fencing also currently cast significant levels of shade to the yard areas concerned. Overlooking The plans indicate screening to selected balconies on the eastern side of the proposed building. This is restricted to Levels 1-3, and does not include the balconies which wrap around the north of the building or the entirety of balconies to the dwellings located at the southern end of the building. An assessment of the plans indicates that: •
The use of appropriately angled louvres would allow longer-range views from Balconies 107 and 207 to the south-east whilst ensuring appropriate levels of privacy are maintained by 16 Powlett Street and 5/85 Darebin Street.
•
Screening is necessary to the Communal Roof Terrace;
•
Screening to the narrow (1.2m – 1.4m wide) section of east facing balcony at Level 5 is not considered to be necessary, given the horizontal and vertical separation of the balcony from the adjoining property and the anticipated low utilisation of this section of balcony.
•
Screening to restrict overlooking should be provided to: o
The south facing Apartment 207 dining room window;
o
The south-east facing section of balcony to Apartment 207;
o
Extend the proposed screening to Balcony 306 to the south and southeast (but not necessarily the curved section facing south-west)
o
The balconies of Apartments 401 and 404, from a point approximately 14m from the Darebin Street frontage, along the eastern façade and to a point approximately 10m from the Powlett Street frontage.
Screening should be designed to focus views toward the broader area, rather than preventing outlook. In some instances, use of planter boxes or similar to prevent access to the outer edge of a balcony may be sufficient to screen overlooking. The plans should also be annotated to reflect the screening indicated to the south facing balcony of Apartment 306 that is shown on the southern elevation. Noise The proposal will not result in an unacceptable impact upon surrounding properties by means of vehicular noise. Any permit issued should include a requirement to show facilities, with these to be commonly located and screened, so as to prevent individual air conditioning units resulting in amenity impacts to both existing and future residents.
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4.1
Place – Sustainable Amenity and Built Environment
91 DAREBIN STREET, HEIDELBERG - CONSTRUCTION OF A MULTI LEVEL MIXED USE DEVELOPMENT cont’d CAR PARKING PROVISION The proposal incorporates the provision of 47 parking spaces, which is sufficient to provide: •
Two parking spaces for each three-bedroom dwelling;
•
One parking space for each one- and two-bedroom dwelling;
•
Five parking spaces for the proposed two practitioner medical centre.
It is anticipated that the parking provided for the medical centre will be sufficient to provide some, but not all, of the required patient car parking, with staff fully catered for. Council’s Traffic and Transport Engineering Unit have indicated a preference for the provision of on-site visitor parking, expressing a view that a lower provision of on-site resident and staff parking may encourage lower car ownership rates amongst those occupying the building. Both the permit applicant and objectors have advised of concern in relation to this approach, and it is noted that whilst long-term parking is limited in availability in the area, there is currently some capacity within the shortterm parking on street near the site to accommodate additional visitor vehicles. Given the topography of the area (which reduces the accessibility of the site to public transport and other services), existing parking restrictions in the area, and the demand for longer term parking in particular, it is considered appropriate to provide parking for occupants in preference to visitors. Overflow visitor parking may be accommodated on-street. It is considered, however, that the patient parking allocated to the Medical Centre use could be utilised by residential visitors of an evening and during the weekend, allowing for a more efficient use of these spaces and a lowering of demand on-street. It is also noted that the permit applicant has indicated a willingness to contribute to the provision of public parking within the Activity Centre, which will assist with demand in the longer-term. ADDITIONAL OBJECTOR CONCERNS Comments in relation to concerns raised by objectors which have not been addressed above, or in the attached assessment against the Guidelines for Higher Density Residential Development are as follows: TRAFFIC IMPACTS Council’s Traffic and Transport Unit have not raised concern in relation to the additional traffic generated by the proposed development. Whilst it is appreciated that the intersections of Darebin Street with both Upper Heidelberg Road and Rosanna Road may experience periods of heavy demand at points in the day, inspections of the area indicate that the street is not currently operating at full capacity. HERITAGE AND NEIGHBOURHOOD CHARACTER Heritage Impacts it is not considered that the proposal will have any detrimental impact upon the historic significance of the dwelling at 90 Darebin Street, or upon the significance or health of the Norfolk Island Pine at 17 Powlett Street.
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91 DAREBIN STREET, HEIDELBERG - CONSTRUCTION OF A MULTI LEVEL MIXED USE DEVELOPMENT cont’d Site coverage The proposed 60% (approximate) site coverage to the ground floor level of the proposal is not considered to be excessive in the context of the character of the area in which it is located. Acceptable areas for planting are maintained to the perimeter of the site. AMENITY IMPACTS Loss of views The loss of views as a result of development is rarely a valid planning consideration. It has been a long held planning principle that there is no right to a view from a property in a general urban setting. Concerns with the bulk and scale of the dwelling have been addressed within the report. Construction Management Whilst the issue of construction management is a short term amenity issue that ordinarily cannot be considered as part of the planning process, given that once a development has been completed the issue is no longer relevant, it is acknowledged that disruption during construction can cause residents amenity concerns. It is recommended that in this instance a Plan be required to be submitted to and approved by Council prior to the commencement of works. Light spill It is considered that light spill has the potential to impact negatively upon surrounding properties, but can be addressed relatively simply by permit condition. Poor laundry facilities are provided The plans do not clearly designate laundries, and whilst the use of cupboard laundries or laundry facilities integrated into kitchens, the Sustainable Management Plan should include reference to the means proposed to discourage use of clothes dryers. OTHER Property values It is a long standing planning principle that the perceived loss of property value by objectors is not a matter which can be sustained when assessing an application for planning permit. Potential for communication towers on roof Any modification to the proposal to include mobile phone towers would require separate consideration, and does not form part of the proposal. Council needs to confirm the status of the ‘Powlett Street Common’ The area of land referred to by the residents is currently zoned General Residential, and formally forms part of the Powlett Street road reservation. Separate consultation in relation to the future use and development of this area is scheduled to occur in the 2016-17 financial year.
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4.1
Place – Sustainable Amenity and Built Environment
4.1
Place – Sustainable Amenity and Built Environment
91 DAREBIN STREET, HEIDELBERG - CONSTRUCTION OF A MULTI LEVEL MIXED USE DEVELOPMENT cont’d The building is not stepped in response to the terrain Stepping of the floor level of a building containing a basement is difficult, particularly where, as in this case, the majority of the fall is across the width of the site, rather than its length. It is considered that, notwithstanding the proposed single floor plate the proposal response appropriately to its site. Non-compliance with the Emerging Latrobe Employment Cluster It is unclear how the proposal is contrary to the vision of the Latrobe Employment Cluster, which has been identified as an area of redevelopment from Banksia Street to Latrobe University. Inaccuracies in information submitted Any inaccuracies in the information submitted, including references to incorrect property addresses or any incorrect speed limit information, etc., have not influenced the preparation of this report. Loss of social interaction and increase in isolation It is unclear how the proposal will result in a loss of social interaction or increase in isolation for existing residents of the area. By contrast, an increase in the number of residents, and surveillance of the street, has the potential to increase opportunities for interaction. Precedent It is a long standing planning principle that the perception of precedent (eg. developments resulting in new future developments nearby) is not a matter which can be sustained when assessing an application for planning permit. Each application must be assessed on its own merits in context of its location. CONCLUSION It is considered that the proposed use and development of the site is suited to the site’s interface location between the medical precinct to its south and east and the residential precinct to its north and west. Whilst the building is taller than anticipated by the Design and development Overlay affecting the site, the additional height does not result in an unacceptable impact upon either the abutting streetscapes or the neighbouring properties. Approval is recommended.
ATTACHMENTS No.
Title
1
Attachment 1 - Background information - P1135/2015 pt1
2
Attachment 2 - Assessment against Higher Density Design Guidelines P1135/2015 pt1
101
3
Attachment 3 - Advertised Plans
111
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4.2
Place – Sustainable Amenity and Built Environment
4.2
INFRASTRUCTURE VICTORIA 30 YEAR STRATEGY - DRAFT SUBMISSION
Author:
Bailey Byrnes - Transport Planning Team Leader, City Development
Ward:
All
EXECUTIVE SUMMARY Infrastructure Victoria has recently released an options paper ‘All Things Considered’, which considers the short, medium and long term infrastructure needs across the state. This encompasses a wide range of themes, including recreation, energy, transport, environment and health services, and will feed into a future 30 year infrastructure strategy for the State. There are a number of cultural, sporting, recreation, education, environment and transport infrastructure initiatives in the paper that directly and indirectly affect Banyule. It is considered appropriate that Council make a submission to Infrastructure Victoria. RECOMMENDATION That Council make a submission (Attachment A) to Infrastructure Victoria in relation to the options paper ‘All Things Considered’ released in May 2016, outlining: -
-
The importance of a ‘whole of government’ approach to infrastructure planning. The safety, congestion and amenity impacts of through traffic on Rosanna Road and Greensborough Highway, and the importance of an orbital North East Link in alleviating these concerns. Support for the public and active transport infrastructure initiatives identified in the options paper. The importance of a framework on the use of community space shared use agreements, and the integrated use of these facilities. Community and transport infrastructure accessibility and the promotion of universal design. Support for a number of environment and water initiatives, including further opportunities for stormwater harvesting.
CITY PLAN This report is in line with Council’s City Plan key direction to “maintain and improve Banyule as a great place to live”. BACKGROUND Infrastructure Victoria is currently preparing a 30-year infrastructure strategy for Victoria. The work will consider Victoria’s needs and challenges over the short, medium and longer term, and identify a number of projects and the funding requirements and opportunities to deliver them.
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INFRASTRUCTURE VICTORIA 30 YEAR STRATEGY - DRAFT SUBMISSION cont’d The preparation of the 30-year infrastructure strategy has included the following steps:
Developing goals through considering the economic, social and environmental objectives against which Victoria’s infrastructure needs will be assessed and consult on these objectives. Assessing Victoria’s current infrastructure assets and capabilities. Identifying Victoria’s short, medium and long-term infrastructure needs. This will include review of existing agency strategies and plans, population projections, expert reports and economic data. Options – assess options to meet those needs including future trends, demands and technology changes, demand management and regulatory reform and considering whether to invest in new infrastructure or make better use of existing infrastructure. This is where the process is currently up to. Strategy – a draft strategy will be published for a final round of public input prior to the release of the final strategy.
Following the development of the goals and vision for the strategy, Infrastructure Victoria have released an options paper ‘All Things Considered’ which puts forward over 200 initiatives that could address Victoria’s infrastructure needs in the future. These initiatives encompass a wide range of ideas, across nine sectors and the whole State. They include ways to better manage demand, better utilise our existing assets and building new infrastructure only where it is most required. Formal submissions are invited on the options paper, with the consultation period closing on 17 June 2016. LEGAL CONSIDERATION There are no direct legal implications arising from the recommendation contained in this report. HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. It is considered that the subject matter does not raise any human rights issues. DISCUSSION A draft submission to Infrastructure Victoria has been prepared and included as attachment 1. It has been prepared in consideration of a number of Council’s adopted plans and strategies, including the Banyule Integrated Transport Plan, Recreation Strategy and the Northern Regional Trails Strategy.
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INFRASTRUCTURE VICTORIA 30 YEAR STRATEGY - DRAFT SUBMISSION cont’d The submission focuses on a number of cultural, sporting, recreation, education, environment and transport infrastructure initiatives that directly and indirectly impact Banyule. This includes highlighting the importance of a ‘whole of government approach’ to the planning and delivery of infrastructure, and providing suitable frameworks for the investment of transport, community and cultural facilities. Initiatives identified within the options paper that have been discussed in the draft submission include: -
The rationalisation and refurbishment of community space. The use of community space shared use agreements, and the integrated use of these facilities. Community and transport infrastructure accessibility and the promotion of universal design The North East Link Active Transport, including increasing investment in established areas, updating regulations and expanding the walking and cycling network Community Transport through alternative use of taxis and hire cars Improving public transport through employment clusters Reforming the bus network and increasing SmartBus services. Stormwater harvesting and water quality management.
The North East Link was considered within the Infrastructure Victoria options paper; however the congestion, safety and amenity impact on Rosanna Road and Greensborough Highway were not noted within the additional commentary. The draft submission highlights the current stress on Banyule’s arterial road network, and recommends the future Infrastructure Strategy be updated to reflect these concerns. The submission also reinforces Council’s position for a North-East Link as a direct orbital link from the Metropolitan Ring Road to Eastlink. There was no discussion within the options paper on the upgrading of public transport modal interchanges, such as in Heidelberg or Greensborough, as supported by the Banyule Integrated Transport Plan. Given the importance of improving these facilities in providing effective and efficient connection points between public transport modes, it is appropriate that this initiative be pushed for consideration as part of the final 30 year infrastructure strategy. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CONCLUSION Council has the opportunity to lodge a submission in relation to the Infrastructure Victoria Options Paper. Submissions from Council are due by 17 June 2016. The submission has been prepared and will be submitted by this date.
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4.2
Place – Sustainable Amenity and Built Environment
INFRASTRUCTURE VICTORIA 30 YEAR STRATEGY - DRAFT SUBMISSION cont’d ATTACHMENTS No.
Title
1
Infrastructure Victoria Options Paper - Council Submission June 2016
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5.1
PETRIE PARK AND RATTARY RESERVE MASTER PLAN
Author:
Lucia Brennan - Recreation Planner, Community Programs
5.1
Participation – Community Involvement in Community Life
Previous Items Council on 7 March 2016 (Item 2.1 - Petrie Park and Rattray Reserve Draft Master Plans) EXECUTIVE SUMMARY In January 2015, Council appointed SGL Consulting Group Pty Ltd (SGL) to work with the community and Council to develop a master plan for Petrie Park and Rattray Reserve, Montmorency. The objective of the project was to prepare a master plan for Petrie Park and Rattray Reserve to ensure the best outcomes for the community, with improved facilities, better linkages and access, and a long term sustainable plan for the precinct. Extensive consultation occurred throughout 2015 and 2016 with community and sporting groups at Petrie Park and Rattray Reserve, local schools and businesses, Councillors, Council officers and local residents of Montmorency to assist with the development of the master plan. Ten (10) submissions were received during the final community consultation phase, largely in support of the plan, with some minor suggestions; however there was no major drive for change. Key themes primarily related to ‘Access and Egress’, ‘Pathways’ and ‘Community Buildings’. There is one (1) change which has been included into the final plan for Petrie Park relating to ‘Pathways’ and that is to consider a slight re-alignment of the informal pedestrian entry from Ripper St into Petrie Park. This will be explored during detailed design of the path network. The estimated cost to implement all elements of the master plan including a 10% contingency is $3,082,260 excluding GST. This includes a Council contribution of $1,000,000 to the proposed multi-purpose community facility within Petrie Park. The final master plan meets the objectives of the master plan project, has acknowledged and responded to community feedback and once adopted, will help guide reserve and facility improvements in the future. RECOMMENDATION That Council: 1.
Adopt the (attached) Master Plan for Petrie Park and Rattray Reserve.
2.
Refer projects and cost estimates within the Master Plan to future capital work budgets.
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Participation – Community Involvement in Community Life
PETRIE PARK AND RATTARY RESERVE MASTER PLAN cont’d CITY PLAN This report is in line with Council’s City Plan key direction to “engage meaningfully with our community”. BACKGROUND In January 2015, Council appointed SGL Consulting Group Pty Ltd (SGL) as the lead consultant to work with the community and Council to develop a master plan for Petrie Park and Rattray Reserve, Montmorency. SGL prepared the plan in partnership with Practical Ecology and Michael Smith and Associates Landscape Architects and Urban Design during the development of the Master Plan. Petrie Park is a well-developed and heavily utilised recreation reserve, on which exists a sports field, several buildings and a substantial neighbourhood level family play space. Diagonally to the south-east and almost adjacent to Petrie Park is Rattray Reserve. In contrast to the very active and highly patronised Petrie Park, Rattray Reserve has significantly less patronage. Rattray Reserve is best described as a piece of remnant bushland covering approximately 1.9 hectares. The reserve is made up of two Ecological Vegetation Communities, Box-Stringybark Woodland and Valley Grassy Forest, and contains over 150 indigenous flora species. It has limited through traffic and is bounded by the rear fences of residential properties on three of its four sides. The location of both reserves is between Mountain View Rd and Rattray Rd, Montmorency. There are several community groups, organisations, businesses and Council services that exist within Petrie Park/Rattray Reserve. Some of the activities/groups include scouts, bowls, football, cricket, soccer, pigeon racing, group fitness training, calisthenics, community bushland management, maternal and child health services, gaming and ANZAC commemorations and other associated activities within the Montmorency-Eltham RSL branch. Petrie Park in particular has many different and varied groups operating from this space across a variety of times. Some of the groups have growing needs and are looking to further develop or expand their facilities and/or times of use whilst other spaces may not be used to their full potential which was explored throughout the consultation process. LEGAL CONSIDERATION There are no direct legal implications arising from the recommendation contained in this report. HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. It is considered that the subject matter does not raise any human rights issues.
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PETRIE PARK AND RATTARY RESERVE MASTER PLAN cont’d Locality Plan
Petrie Park, Montmorency. (Note: Rattray Reserve is to the south east)
Rattray Reserve, Montmorency. (Note: Petrie Park is to the north west)
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PETRIE PARK AND RATTARY RESERVE MASTER PLAN cont’d CONSULTATION During the development of the draft master plan, extensive consultation occurred with Petrie Park and Rattray Reserve user groups, the community and Council Officers. Information received through household surveys, stakeholder interviews, external reference group workshops and three community drop-in events all assisted in developing a draft master plan that reflected the needs of the local community. The draft master plan was adopted for the purpose of final community consultation and was released for a 6 week period from 8 March – 19 April 2016. Members of the community were informed of the draft plans and invited to provide written submissions. The draft master plan was advertised via the Leader Newspaper (Banyule in brief – 15 March), Council’s website and Facebook page, signs at Petrie Park and Rattray Reserve and direct email to the user groups. CURRENT SITUATION Ten (10) submissions were received during the final community consultation phase; four of these were from key user groups at Petrie Park and Rattray Reserve and six from individual members of the community. Responses were largely in support of the plan with no major drive for change. The relatively low response rate can be surmised that the community on a whole are very supportive of the draft plans and that the majority of feedback was captured in the early consultation phase and reflected in the draft plan. A summary of the key themes with officer comments is included in Attachment One. A copy of the full submissions has been distributed to Councillors and discussed during a Councillor Briefing. Key themes primarily relate to ‘Access and Egress’, ‘Pathways’ and ‘Community Buildings’ and have been detailed below: • •
• •
Access and Egress - support for and against (two for and one against) creating an access point in Rattray Reserve from Allens Rd. As the plan indicates this access will be a 12 month trial, it is suggested that this key direction remain. Pathways – request to shift priority of funding to implement path improvement works on Mountain View Rd from Yrs 5-7 to Yrs 1-4. Council’s traffic engineers have also received an independent traffic assessment on behalf of St Francis Xavier Primary School relating to connecting pathways along Mountain View Rd. The draft plans suggest detailed design for the path improvement work in Yrs 1-4. Officers suggest the detailed design scope should take into account broader connectivity issues along Mountain View Rd and the implementation of the path improvement works on Mountain View Rd remain in Yrs 5-7. Pathways – suggestion for a slight realignment of the informal pedestrian entry path at Ripper St into Petrie Park. It is suggested that this be included as a consideration during detailed design of the pathways. Community Building – although support for the proposed multi-purpose building was provided during the early consultation phase, the final submissions from the Diamond Valley Pigeon Racing Club indicated they would like to remain in the current building. Scout Victoria’s final submission also raised concern regarding sharing social spaces and toilets within multi-purpose buildings for their members. Officers believe the specific needs of the users groups can be addressed during the feasibility study therefore it is suggested that the key direction to conduct a feasibility study for a multi-purpose community building remain.
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PETRIE PARK AND RATTARY RESERVE MASTER PLAN cont’d Given this feedback, officers have updated the final Petrie Park master plan relating to ‘Pathways’ to include a slight re-alignment of the informal pedestrian entry from Ripper St into Petrie Park. The final draft master plan is available in Attachment Two. FUNDING IMPLICATIONS The estimated cost to implement all elements of the master plan including a 10% contingency is $3,082,260 excluding GST. This includes a Council contribution of $1,000,000 to the proposed multi-purpose community facility within Petrie Park. Banyule City Council will need to seek partnerships and funding opportunities with various external stakeholders in order to achieve several of the proposed works identified in the master plans. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CONCLUSION Petrie Park and Rattray Reserve are highly valued reserves for the Montmorency community and provide very different opportunities for the local community. The final master plan meets the objectives of the planning project, has acknowledged and responded to community feedback and once adopted, will help guide reserve and facility improvements to serve the local community for decades to come.
ATTACHMENTS No.
Title
1
Petrie Park and Rattray Reserve - Summary of Key Themes
157
2
Petrie Park and Rattray Reserve Master Plan - Final Report - June 2016
159
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ADOPTION OF BANYULE'S CITY PLAN 20132017 (YEAR 4)
Author:
Peter Utri - Manager Organisational Systems, Corporate Services
Previous Items Council on 18 April 2016 (Item 6.3 - Preparation of City Plan 2013-2017 (Year 4)) Council on 30 May 2016 (Item 5.1 - Proposed City Plan & Budget - Consideration of Submissions Received) EXECUTIVE SUMMARY This report is presented for the adoption of Banyule’s City Plan 2013-2017 (Year 4), which strives to achieve Council’s Vision for its community of: ‘Banyule, a green, liveable and prosperous city, sustaining a healthy and engaged community.’ The City Plan 2013-2017 (Year 4) outlines the strategic intent, direction and priorities for Banyule City Council under the objectives of People, Planet, Place, Participation and Performance. It helps guide the services Council provides to the community. The Plan is reviewed and updated each year after comprehensive consultation with the community, Councillors and staff. It is framed through a legislative context and relies on evidence of industry best practice. This annual review process ensures Council continues to deliver the most appropriate services and projects for the community. Feedback has helped Council to plan specific key initiatives and priorities for Year 4 of the City Plan, which encompasses the 2016/17 financial year. The Proposed City Plan 2013-2017 (Year 4), including the Proposed Strategic Resource Plan 2016–2020, has been available for community consideration and comment during 2016 in two key stages: • •
Initial draft City Plan - from 22 March to 5 April 2016. Final Proposed City Plan (public exhibition period) - from 19 April 2016 to 19 May 2016. (At the Council Meeting on 18 April 2016, Council resolved to give notice for ‘Preparation of City Plan 2013-2017 (Year 4)’. This resolution included a public exhibition period, and the process was commenced for the receipt of written public submissions.)
During both stages, the drafts were available via Council’s website and Service Centres, and at local libraries and neighbourhood houses. The draft plan was also promoted through The Banner newsletter and via local papers. A report was presented to the 30 May 2016 Council Meeting to enable Council to formally consider written submissions received regarding the Proposed City Plan 2013-2017 (Year 4) and Proposed Budget 2016/2017. This separate meeting provided an opportunity for Council to receive, hear and consider the submissions in respect of Council’s intention to adopt the City Plan 2013-2017 (Year 4) on 14 June 2016. The attached City Plan contains the Strategic Resource Plan (SRP) for Banyule City Council for the next 4 year period. The SRP outlines how Council will manage our financial and non-financial resources, including human resources, over the next four years to achieve our strategic objectives.
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ADOPTION OF BANYULE'S CITY PLAN 2013-2017 (YEAR 4) cont’d All initiatives outlined in the City Plan are matched by a resource allocation through Council’s Annual Budget, either in full or phased over the life of the Strategic Resource Plan. The adoption of this Plan fulfils Council’s obligations and compliance with sections 125 and 126 of the Local Government Act 1989. The City Plan is the Council Plan for the purposes of the Act. RECOMMENDATION That: 1.
Council, having considered all submissions received and having complied with the requirements of sections 125 and 126 of the Local Government Act 1989, adopt the Banyule City Council’s City Plan 2013-2017 (Year 4) as attached to this report.
2.
A copy of Banyule’s City Plan 2013-2017 (Year 4) be provided to the Minister for Local Government prior to financial year-end (ie. 30 June 2016)
3.
The submitters be advised that Council has considered their submissions relating to Banyule City Council’s City Plan 2013-2017 (Year 4) and that they be notified of the outcome of their submission
4.
Submitters be thanked for their contributions.
CITY PLAN This report is in line with Council’s City Plan key direction to “develop and deliver best value services and facilities”. City Plan 2013-2017 (Year 4) Council’s Proposed City Plan 2013-2017 (Year 4) outlines priorities and helps guide the services that we provide to the community. The City Plan is informed by and used by Councillors, Council staff, community members, relevant stakeholders, agencies, the State Government, and residents. The Strategic Objectives as described in Banyule’s Proposed City Plan 2013-2017 (Year 4), being Banyule’s Council Plan, are: People – Community strengthening and support Planet – Environmental sustainability Place – Amenity and built environment Participation – Community involvement in community life Performance – Use our resources wisely Each year Council reconsiders the areas of emphasis outlined for its four year plan. These views have been considered to develop City Plan key initiatives for 2016/17. •
Fiscal sustainability – practice prudent financial management and responsibility within a new rate capping environment
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ADOPTION OF BANYULE'S CITY PLAN 2013-2017 (YEAR 4) cont’d • • • • • • •
Effective communication – improve how we inform, engage and listen to the community Environmental focus – protect and improve our environment and embrace sustainable practices Community building – work with the community to encourage participation, partnerships, and reach its potential Investing in infrastructure – ensure our city’s infrastructure meets community needs, today and tomorrow Prudent planning – use comprehensive planning frameworks, processes and reporting to inform strategic decision making Good governance – employ the best possible processes to operate transparently, efficiently and make informed decisions Advocacy – represent the community to secure services and funds from other levels of government, organisations and agencies.
The City Plan contains initiatives and services that reflect the intent of Council to provide a comprehensive suite of outcomes for its community. This is in line with its stated strategic intent and the priorities as reflected in consultation with the community. BACKGROUND The City Plan is Banyule City Council’s Plan as required by Section 125 of the Local Government Act 1989. The Plan forms Council’s key strategic platform for the delivery of services and areas of focus for advocacy to its Community. The Plan contains Council’s response to section 126 of the Local Government Act 1989, in so far that it incorporates Council’s Proposed Strategic Resource Plan 2016–2020. This is the final year of Council’s four year City Plan 2013-2017, initially prepared following the Council election in October 2012 and revised annually. The development of the Proposed City Plan 2013-2017 (Year 4), attached to this report, has been formed by the information gathered through an extensive community engagement and planning process. The framework is developed and supported by current policy and responds in a strategic sense to the expressed and latent needs of our community. The process to develop this plan included Councillor Planning sessions during November-December 2015 and February 2016, to review progress being made against the City Plan 2013-2017, identify challenges, and review focus areas and priorities. CONSULTATION AND RESEARCH An overview of our consultation approach Council is committed to engaging with local communities, and continually improving the ways that people can have their say about the places they live, work and play, and the services they use. Community feedback, along with things such as legislative changes, reviews of service standards, budget information and industry trends all contribute to shaping Council’s direction.
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ADOPTION OF BANYULE'S CITY PLAN 2013-2017 (YEAR 4) cont’d Council is proud of its commitment to consultation and engagement, which supports conversations and greater understanding between Council and the community, and increases civic engagement and participation in community life. The four year City Plan 2013-2017 was developed initially in 2013 after extensive community consultation. Each year Council reviews and modifies the City Plan. The consultation approaches are designed so that community feedback and pertinent strategic information is included in the City Plan as it is reviewed and updated each year. Banyule’s 2016 Engage, Discuss, Respond Consultation report outlines Council’s consultation and engagement approach and captures a range of consultation and engagement projects that have been conducted over the last eighteen months. Consultation for Year 4 of the City Plan In developing Year 4 of the City Plan Council has evolved its consultation approach. During the past 18 months we conducted a broad range of consultations on a variety of issues including Year 3 of our City Plan and other important strategic plans and a number of smaller local projects. We also worked closely with our community advisory committees who represent the needs of particular community groups. In addition to relying on consultation to inform specific projects we also use the outcomes of all our community consultation to feed into the development of Year 4 of our City Plan. We have also conducted a specific community engagement activity between November 2015 and March 2016 where our community had the opportunity to provide feedback on how they felt about Council’s performance and to share ideas about how to make Banyule an even better place to live. Consultation and Research Council uses a broad range of consultation and data sources to inform the development of the City Plan. This means that Council can hear from and represent a broader range of people’s views. This is especially true for those who do not like going to meetings or completing surveys, or where other ways of engaging are more appropriate. Individual and face to face feedback Council welcomes and encourages community feedback and people can share their views at any time. Community feedback can be made via a distributed return paid postcard, letter, telephone, website or email. The feedback received, and the customer requests generated, are a key source of information to assist in improving services. Council also delivers an ‘Out & About’ program to foster better links and information flow with the community. Under this program, members of the customer service team (supported by service unit staff) attend community centres and events to promote Council and community programs and services, as well as educate the community on how to best access the services and opportunities available to them. This program is very successful and has a particular focus on groups who have difficulty in accessing Council information or services, for example senior citizens groups.
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ADOPTION OF BANYULE'S CITY PLAN 2013-2017 (YEAR 4) cont’d Council has appointed specific Advisory Committees which provide strategic advice to Council that represents the views of particular groups in the community. The demographic data is referenced and analysed to assist in understanding how the community is changing and to plan for appropriate services. All of this information, combined with things such as legislative changes, reviews of service standards, budget information and industry trends, help to shape the updated City Plan. The information gathered and the feedback received is incorporated into the Proposed City Plan 2013–2017 (Year 4) and reflected in the body of that document through proposed key initiatives. These are included to provide clear and practical examples of the intent of Council’s strategic direction and the in which way they are demonstrable of links to community based themes that have be identified. These initiatives enable community to comment in detail on whether Council has fairly represented the priorities and needs of its community. Evaluation and improving the consultation process Each year Banyule evaluates the consultation process to look for ways to improve how it consults and engages with the community. Council also works closely with other Council departments to share the information gained from this consultation. Additional sources of data that inform Council decision making Council uses a variety of methods to involve the community in the decisions Council makes. These include public forums such as workshops, advisory committees, surveys, focus groups, and community comment mechanisms, email feedback via our website and individual feedback such as formal submissions. Networks, Advisory Committees and Working Groups Networks, reference groups and advisory committees provide independent comment for Council and officers on various policies and strategies that are developed and implemented. They cover the areas of leisure and sport, culture, and environment and consist of a broad base of interested people within the community. In addition to the standing networks and committees, short-term working groups of community members are established for specific projects. These can range from organising a festival to giving community perspective on major works. Statutory Procedures Under the Local Government Act 1989, Council is required to call for formal submissions on matters such as proposed discontinuance of roads, special charge schemes and adoption of local laws. This is also the case for the lease of Council facilities. Surveys and Workshops Council conducts surveys during the development of policies, service reviews or for monitoring community satisfaction with Council’s services. The size of the survey can range from a local neighbourhood to the entire municipality. One-on-one personal interviews are often conducted with traders in the development of shopping centre strategies. Focus groups are another research method used from time to time to strengthen existing or proposed services. Workshops are another way Banyule engages with and hears community voices. Workshops are often used to help gain more in-depth views on specific topics.
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ADOPTION OF BANYULE'S CITY PLAN 2013-2017 (YEAR 4) cont’d Local Government Planning and Accountability Framework Banyule City Council adheres to the Local Government Planning and Reporting Better Practice Guide in the development of its strategic planning process: This Guide is designed to assist councils to best meet requirements under the Local Government Act 1989 as they relate to the planning and accountability framework. It provides councils with relevant and practical information to assist in the development of key planning and reporting documents required under the Local Government Act 1989 and as prescribed in the Local Government (Planning and Reporting) Regulations 2014 (the Regulations). These include the Council Plan (City Plan), Strategic Resource Plan, Annual Budget and Annual Report. The Guide also outlines the role of the Victorian Auditor-General and highlights the benefits of a relationship with a Community Plan. In April 2014, legislation was introduced to include the requirement for Councils to report against the Local Government Performance Reporting Framework (LGPRF). The Local Government (Planning and Reporting) Regulations 2014 support the operation of the new planning and reporting framework for Councils under the Local Government Amendment (Performance Reporting and Accountability) Act 2014. Key measures as part of the LGPRF are included in Banyule’s set of Strategic Indicators in the City Plan. These include indicators and measures of service performance, financial performance and sustainable capacity, along with a checklist of 24 governance and management requirements. The results of these indicators (whose targets live in the Banyule Budget) will be reported in Council’s Annual Report 2015/2016, in line with the legislative requirements. Council will review these and adjust targets and indicators as appropriate on an annual basis. Council will continue to work with the State Government and Local Government industry sector in the further development and implementation of the LGPRF. Consultation on the Initial Proposed City Plan 2013-2017 (Year 4) The initial Proposed City Plan 2013-2017 (Year 4), including the Strategic Resource Plan 2016–2020, has been available for community consideration via Council’s website and Service Centres, and at local libraries and neighbourhood houses, from 22 March to 5 April 2016. The proposed plan has also been promoted through The Banner newsletter and in local papers. Public Notice and Formal Submissions Process At the Council Meeting on 18 April 2016, Council resolved to give notice for ‘Preparation of City Plan 2013-2017 (Year 4)’. Subsequently, Council commenced the public exhibition period in accordance with the Local Government Act 1989. Advertisements were placed on Council’s website and in ‘The Age’ and local newspapers, and copies of the proposed City Plan 2013-2017 (Year 4) were made available for community comment to 19 May 2016. The proposed City Plan was available electronically via Council’s website and was physically available at several key locations throughout the municipality, together with the proposed Budget 2016/2017.
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ADOPTION OF BANYULE'S CITY PLAN 2013-2017 (YEAR 4) cont’d Two public meetings regarding the proposed City Plan and Budget were held between 6:00pm and 7:00pm on the following dates at the following locations. Date Thursday 28 April 2016 Thursday 5 May 2016
Venue WaterMarc Community Meeting Room, 1 Flintoff Street, Greensborough Tom Roberts Room, 275 Upper Heidelberg Road, Ivanhoe
The submissions were presented to Council at its meeting 30 May 2016. This separate meeting provided an opportunity for Council to receive, hear and consider the submissions in respect of Council’s intention to consider adopting the proposed City Plan 2013-2017 (Year 4) and Budget 2016/2017 in June 2016. LEGAL CONSIDERATION The public exhibition period is a statutory requirement under the Local Government Act 1989, and enables members of the community to make formal submissions under section 223 of the Act. Written submissions were invited to be submitted from 19 April 2016 to 19 May 2016. The required statutory notice appeared on Council’s website on Tuesday 19 April 2016, and in ‘The Age’ on Wednesday 20 April 2016. This was supported with a copy of the public notice being placed in local papers the following week, along with a Banyule in Brief advertorial during April. The public notice informed the community of Council’s intention to consider adoption of Banyule’s Proposed City Plan 2013-2017 (Year 4) in accordance with Sections 125 and 126 of the Local Government Act 1989, at a Council Meeting on Tuesday, 14 June 2016. A copy of the proposed City Plan was then made available for inspection and community comment from 19 April 2016 to 19 May 2016 (a four week period). It was available via Council’s website and customer service centres, local libraries and neighbourhood houses (together with the proposed Budget 2016/2017). Submissions received by Council in accordance with Section 223 of the Local Government Act 1989 were considered by Council on 30 May 2016 prior to the final Council consideration of the adoption of the City Plan on Tuesday, 14 June 2016. HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered to determine if it raises any human rights issues. In particular, whether the scope of any human right established by the Victorian Charter of Human Rights and Responsibilities is in any way limited, restricted or interfered with by the recommendations contained in this report. It is considered that the subject matter of the City Plan does not raise any human rights issues but enhances the human rights of our community.
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ADOPTION OF BANYULE'S CITY PLAN 2013-2017 (YEAR 4) cont’d As a part of Council’s commitment to community engagement, the City Plan (and Budget) has been developed through extensive consultation and engagement. This process of community involvement has promoted and facilitated specific rights outlined in the Charter, namely the right to take part in public life and the right to freedom of expression. ADVOCACY Council works closely and in partnership with community, groups, local agencies and other levels of government to advocate for improved services, infrastructure and social outcomes. Council also seeks opportunities for equitable funding and service arrangements. This report has an important link with Banyule’s ‘Participation’ objective: Participation: Community involvement in community life – Govern effectively by appropriately engaging the community in issues that affect them, and advocate for the broader interest of the community. CONSIDERATION OF SUBMISSIONS Following the Council meeting of 30 May 2016 to hear and consider the submissions received, a detailed summary of the considerations of the submissions has been included in the report relating to the Adoption of the Council Budget 2016/2017 also to be considered at the Ordinary Council Meeting on 14 June 2016. Of the thirty–eight (38) submissions received, four (4) specifically commented on the proposed City Plan. After consideration of these submissions no material variations were added to this proposed City Plan. In addition, a number of submissions related to both the City Plan and the Budget. These were primarily focused on initiatives that related to budget items, and have been included in the budget considerations. All submitters will be informed as to the outcome of their submission in writing after the adoption of the City Plan and Budget as to the outcome of their submissions. FUNDING IMPLICATIONS The attached City Plan contains the Proposed Strategic Resource Plan 2016-2020 for Banyule City Council for the next 4 year period. The Strategic Resource Plan outlines how Council will manage its financial and nonfinancial resources, including human resources, over the next four years to achieve its strategic objectives. The Strategic Resource Plan consists of the following: •
The ‘Performance – Use our resources wisely’ objective. This includes key directions for achieving the objective, and focus areas for the next four years
•
The ‘Management of our Human Resources’ section, which includes statements describing the human resources required for the next four years
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•
6.1
ADOPTION OF BANYULE'S CITY PLAN 2013-2017 (YEAR 4) cont’d The Financial Resources section, which includes information on financial position, financial statements and commentary on these.
The plan also takes into account services and initiatives contained in plans adopted by Council, as well as other information prescribed by the regulations. The Strategic Resource Plan is prepared in accordance with the requirements of the Local Government Act 1989 and the Local Government (Planning and Reporting) Regulations 2014, which commenced operation on 18 April 2014.This sits well with Banyule’s objective of ‘Performance – Use our resources wisely’. In addition, the Strategic Resource Plan describes how Council manages its financial resources in a sustainable manner. Prudent management enables Council’s staffing, physical resources and community services to be maintained in a way that meets the community’s current and future needs. This includes developing sustainable income streams and financial independence, and rates that support the services and infrastructure for the Banyule community. Our Linkage between City Plan and Budget The Annual Budget is developed within Council’s overall strategic planning framework. This framework guides the Council with information that aids in identifying community needs and aspirations over the long-term, converting these into medium (Council Plan) and short-term (Annual Budget) objectives, key directions, initiatives, activities and allocates resources in a considered manner with this information. Throughout the City Plan and through the Budget the manner in which Council seeks to achieve its objectives is described in three key ways: • • •
Services – This is the main stay of Council’s work for the community. It captures the substantive service activities of Council that provide an outcome for the key direction within an objective. Partnerships and Shared Resources – This outlines some of the key partnerships with the Community, other levels of government and agencies to deliver on the key directions. Key Initiatives – A summary list of initiatives which shows the Community practical examples of the type of work that Council will be undertaking in 2016/2017. These initiatives are often targeted to achieve extra efforts in particular areas of emphasis, based on community feedback or particular issues that arise.
Accountability to the Banyule community is ensured through Audited Financial and Performance Statements (containing our key performance indicators) and Council’s statutory annual report to the community. Regular reporting on key issues and strategies to Council also shines light and clarity of our decision making processes. Essential in the planning and application of the use of Council’s resources is engagement with our community. Banyule undertakes an ongoing and iterative process of engagement across all parts of the community in many forms. Council utilises community information along with key demographic data, due reference to legislative context and industry benchmarks to assess the appropriate level of service for the Banyule community.
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ADOPTION OF BANYULE'S CITY PLAN 2013-2017 (YEAR 4) cont’d Council compares these services against both national and international standards of quality, efficiency and effectiveness. There are direct and obvious links between the broad range of information Council gathers and the activities funded to meet its strategic intent. Council also reviews this annually and re-assesses activities and areas of emphasis for the community on this basis. POLICY IMPLICATIONS The City Plan is underpinned by a key strategic framework. Each strategic objective is underpinned by comprehensive supporting policies, strategies and plans. Council’s key policy and strategic documents informing the City Plan are continuously reviewed to ensure relevance and responsiveness to community needs and best industry practice: • • • • •
Banyule People: Health and Wellbeing Policy & Strategy Banyule Planet: Environmental Sustainability Policy & Strategy Banyule Place Policy & Strategy Banyule Participation Policy & Strategy Banyule Performance Framework: Banyule Management System
The key policy and strategic documents include the rationale and policy context for each of the key directions that have been set to achieve Council’s objectives. City Plan’s Relationship with the Municipal Public Health and Wellbeing Plan The City Plan and the Banyule People: Health and Wellbeing Policy & Strategy meet Banyule’s obligation for the provision of a Municipal Public Health and Wellbeing Plan under the Victorian Public Health and Wellbeing Act 2008. This City Plan is used as a vehicle for the strategic planning of the health and wellbeing of our community from Council’s responsibility perspective. The City Plan is reviewed on an annual basis with a further lens relating to the health and wellbeing outcomes of the community. This is done to ensure compliance under the Victorian Public Health and Wellbeing Act 2008, and to help improve health outcomes Banyule City Council’s work in Health Promotion Banyule has chosen to meet our obligations to plan for the health and well-being of our communities within our existing City Plan. The benefit of our approach is that health and wellbeing is integrated into the decisions Council makes, for example in the services we provide and how places and spaces are designed. Integrating our legislated obligations for a Municipal Public Health and Wellbeing Plan within our City Plan has cut down on an additional, unnecessary layer of administration. However, by representing these actions at a higher level our actions and achievements are not readily apparent as these are incorporated within lower level plans, e.g. the Recreation Plan, Community Safety Plan, and Inclusion Access and Equity Plans.
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ADOPTION OF BANYULE'S CITY PLAN 2013-2017 (YEAR 4) cont’d Whilst it remains beneficial for Council to recognise that there is a health and wellbeing impact in most decisions that are made on behalf of our Community (e.g. service delivery, the development of infrastructure, open spaces, etc.), it is useful to identify some health promotion priorities to be able to better track and monitor progress. We also need to ensure that we are taking action on the key areas that we know make a difference in the long (and short term) to people’s health and wellbeing, and in particular the issues that have been shown to lead to the most deaths and illness. These are typically related to what are called ‘lifestyle diseases’ and are identified within state and federal government priorities. Over the next 6 months we are mapping current Council activity in each of the following issues: • • • • • •
Physical Activity Nutrition Heatwave Sunsmart Alcohol, Tobacco and other drugs Mental health – including social connection and social support activities
Separate summaries and action plans will be developed for each of these six issues. These action outcomes are reported separately to the Victorian Department of Health & Human Services. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CONCLUSION Year 4 of the City Plan has refined Council’s endeavours to deliver on the expressed needs of the Banyule community. The prioritisation of themes within Council’s key objectives have been reassessed and reordered with far greater emphasis on: • • • • • • •
Fiscal sustainability – practice prudent financial management and responsibility within a new rate capping environment. Effective communication – improve how we inform, engage and listen to the community. Environmental focus – protect and improve our environment and embrace sustainable practices. Community building – work with the community to encourage participation, partnerships, and reach its potential. Investing in infrastructure – ensure our city’s infrastructure meets community needs, today and tomorrow. Prudent planning – use comprehensive planning frameworks, processes and reporting to inform strategic decision making. Good governance – employ the best possible processes to operate transparently, efficiently and make informed decisions.
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ADOPTION OF BANYULE'S CITY PLAN 2013-2017 (YEAR 4) cont’d •
Advocacy – represent the community to secure services and funds from other levels of government, organisations and agencies.
Council continues to demonstrate through this Plan, its comprehensive framework of integrated objectives, focus areas and key initiatives which are being implemented for the benefit of the community. These planning drivers cover a broad range of service delivery areas, internal support activities, important advocacy issues and deliver strong leadership for the community with good open governance. This final year of the 4 year strategic plan, refines the blueprint for Council’s way forward to achieve its Vision: Banyule, a green, liveable and prosperous city, sustaining a healthy and engaged community.
ATTACHMENTS No.
Title
1
Proposed City Plan 2013-2017 (Year 4) (Under Separate Cover)
Ordinary Meeting of Council - 14 June 2016
Page
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6.2
ADOPTION OF BANYULE'S BUDGET FOR THE PERIOD 1 JULY 2016 TO 30 JUNE 2017
Author:
Tania O'Reilly - Manager Finance & Procurement, Corporate Services
Previous Items Council on 18 April 2016 (Item 6.4 - Preparation of Budget for Period 1 July 2016 to 30 June 2017) Council on 30 May 2016 (Item 5.1 - Proposed City Plan & Budget - Consideration of Submissions Received) EXECUTIVE SUMMARY This report is presented for the adoption of Banyule City Council’s Budget for 2016/2017 in accordance with the Local Government Act 1989. The Budget works to deliver the strategic directions of the City Plan, to provide a range of high quality services, programs and initiatives that meet community needs, and to achieve Council’s Vision for the community of: Banyule, a green, liveable and prosperous city, sustaining a healthy and engaged community. The development of the Proposed Budget 2016/2017 is based on information gathered from an ongoing and iterative community engagement process and industry best practice accounting standards. The Budget is developed and supported by current policy and responds in a direct way to the expressed needs of the community as outlined in the City Plan. Council is required to make informed decisions on behalf of its community for the sustainable governance of the municipality. These decisions are based on a sound, considered and prudent financial management basis. The setting of the budget, the levels of service provided, and the careful stewardship of the community’s resources and assets are paramount in the establishment of this budget. The Proposed Budget 2016/2017 presented for adoption by Council (attached) incorporates consideration of public submissions to the exhibited proposed Budget at a Council Meeting on Monday, 30 May 2016. Following the public exhibition period changes have been incorporated into the Proposed Budget 2016/2017. The changes are based on the outcome of Council’s consideration of submissions received and attention of items that have been referred for inclusion in the proposed Budget 2016/2017 within in the interim period (i.e. prior to Council adopting the proposed Budget). Council’s Proposed Budget 2016/2017 responds to the community priorities for Banyule as set out in the City Plan 2013-2017 (Year 4) and ensures the delivery of the right services in the right way in response to the community’s expressed needs. The Budget will ensure Council’s finances remain sustainable and that appropriate resources are allocated to meet the services and capital requirements of the City. Council has prepared its Proposed Budget 2016/2017 focusing on long term financial sustainability.
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ADOPTION OF BANYULE'S BUDGET FOR THE PERIOD 1 JULY 2016 TO 30 JUNE 2017 cont’d RECOMMENDATION That: 1.
Council having considered all submissions received and having complied with the requirements of sections 127, 129 and 130 of the Local Government Act 1989, adopt the attached Proposed Budget 2016/2017 with the following amendments: a) b)
c)
The outcomes of Council’s consideration of public submissions for the Proposed Budget 2016/2017. Items that have been referred to the Proposed Budget 2016/2017 by reports to Council which require additional funding not considered during the budget development process. Other minor modifications including a revision of fees and charges in relation to Animal Registrations and residential parking permits.
2.
In accordance with sections 158 and 161 of the Local Government Act 1989, Council declare the Rates, Levies and Annual Service Charges for the 2016/2017 rating year commencing 1 July 2016 and ending 30 June 2017 as detailed in the Proposed Budget 2016/2017.
3.
All submitters be advised Council has considered their submissions (as per the attached summary table) relating to the Proposed Budget 2016/2017, the submitters be advised of the outcome of the consideration as it relates to their specific submission, and they be thanked for their contributions.
4.
Council give public notice of the adoption of the Budget 2016/2017 in accordance with section 130 (2) of the Local Government Act 1989.
5.
A copy of the adopted Budget 2016/2017 be provided to the Minister for Local Government in accordance with section 130 (4) of the Local Government Act 1989.
6.
CITY PLAN This report is in line with Council’s City Plan key direction to “provide responsible financial management and business planning processes”. BACKGROUND Budget Development Process The Proposed Budget 2016/2017 has been prepared to deliver the Proposed City Plan 2013-2017 (Year 4) objectives, which set the overall strategic direction for Banyule. The Proposed Budget 2016/2017 has been prepared with a focus on responsible financial management and in accordance with the Local Government Act 1989 (the Act) and Local Government (Planning and Reporting) Regulations 2015 (the Regulations), and Accounting Standards.
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ADOPTION OF BANYULE'S BUDGET FOR THE PERIOD 1 JULY 2016 TO 30 JUNE 2017 cont’d The Proposed Budget 2016/2017, attached to this report, is for the Year 1 July 2016 to 30 June 2017 and is prepared in accordance with the Act and Regulations. The Proposed Budget includes financial statements being a Comprehensive Income Statement, Balance Sheet, Statement of Changes in Equity, Statement of Cash Flows and Statement of Capital Works. These statements have been prepared for the year ended 30 June 2017 in accordance with the Act and Regulations, and are consistent with the annual financial statements which are prepared in accordance with applicable Australian Accounting Standards. The Proposed Budget 2016/2017 includes information about the rates and charges to be levied, the capital works program to be undertaken, the human resources required to deliver Council services, and other financial information required in order for Council to make informed decisions about its financial future. Council must have its Budget adopted by 30 June each year in order to have all its financial resources in place for the ensuing year of work for the community. CONSULTATION The Proposed Budget 2016/2017 is developed within Council’s overall strategic planning framework. This framework guides the Council with information that aids in identifying community needs and aspirations over the long-term, converting these into medium (Council Plan) and short-term (Annual Budget) objectives, key directions, initiatives, activities and allocates resources in a considered manner with this information. A four year City Plan 2013-2017 has been developed through extensive community engagement and feedback. The foundation of this work has led Council to include significant areas of emphasis in its planning. On an annual basis Council reconsiders the areas of emphasis outlined for its four year plan. Public Notice Process Notice was given to the public of Council’s intention to formally: 1. 2. 3.
Adopt the budget Declare differential rates, service charges and any municipal charge Require interest to be charged on unpaid rates and charges.
The notice included Council’s intention to adopt this Budget at a meeting of Council on Tuesday, 14 June 2016. Advertisements were placed on Council’s website and in ‘The Age’ and local newspapers. Copies of the Proposed Budget 2016/2017 were made available for community comment to 19 May 2016 (together with the Proposed City Plan 20132017 (Year 4))
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ADOPTION OF BANYULE'S BUDGET FOR THE PERIOD 1 JULY 2016 TO 30 JUNE 2017 cont’d Public meetings to explain the budget were held between 6:00pm and 7:00pm on the following dates at the following locations: • •
Thursday, 28 April 2016: WaterMarc Community Meeting Room, 1 Flintoff Street, Greensborough Thursday, 5 May 2016: Tom Roberts Room,275 Upper Heidelberg Road, Ivanhoe
Further information about consultation and the public notice process for the Budget is contained within the attached Proposed Budget 2016/2017 document in Appendix B ‘Budget process’, and in section 1 – ‘Linkage to the City Plan (Council Plan)’. The consultation and public notice process is also captured in the City Plan and Budget reports that were presented to Council at its meeting on 18 April 2016, and in the report included under separate cover in this agenda (Adoption of City Plan 20132017 (Year 4)). Consideration of Submissions A summary of submissions received to 19 May 2016 was included in the report to Council at its meeting on 30 May 2016 (Item 5.1: Proposed City Plan & Budget – Consideration of Submissions Received). Following the public exhibition period, a total of thirty-eight (38) formal submissions had been received (to 30 May 2016) in relation to the proposed Budget and City Plan. The submissions received by Council cover a wide and varied range of community proposals, both in support and in addition to the proposed Budget and City Plan. The Council meeting on 30 May 2016 provided an opportunity for Council to receive, hear and consider the submissions in respect of Council’s intention to adopt the City Plan 2013-2017 (Year 4) and Budget 2016/2017 at a Council Meeting on 14 June 2016. Six (6) submitters requested to be heard in support of their submission at the 30 May 2016 Council Meeting. The outcome of Council’s consideration of the 38 submissions is documented in the ‘Summary of Consideration of Submissions Received on the Proposed Budget 2016/2017 (and Proposed City Plan 2013-2017 (Year 4))’ attached to this report. LEGAL CONSIDERATION Under Sections 127, 129 and 130 of the Local Government Act 1989, Council is required to prepare, exhibit and adopt an annual budget for each financial year. The required statutory notice advertisement appeared on Council’s website on Tuesday, 19 April 2016 and in ‘The Age’ on Wednesday, 20 April 2016. A copy of the public notice was also placed in local papers the following week, along with a Banyule in Brief advertorial during April. A copy of the Proposed Budget 2016/2017 was available for inspection on Council’s website and at the Ivanhoe, Rosanna and Greensborough Service Centres from Tuesday, 19 April 2016. It was also made available at local libraries, together with the proposed City Plan 2013-2017 (Year 4).
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ADOPTION OF BANYULE'S BUDGET FOR THE PERIOD 1 JULY 2016 TO 30 JUNE 2017 cont’d Written submissions were invited to be submitted from 19 April 2016 to 19 May 2016. In accordance with the provisions of Section 223 of the Act, Council considered public submissions to the exhibited Proposed Budget 2016/2017 on Monday, 30 May 2016 prior to considering adoption of the Proposed Budget 2016/2017 on Tuesday, 14 June 2016. Submitters were provided with the opportunity to be heard by Council in support of their submissions. HUMAN RIGHTS CHARTER It is considered that the subject matter does not raise any human rights issues. Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered to determine if it raises any human rights issues. In particular, whether the scope of any human right established by the Victorian Charter of Human Rights and Responsibilities is in any way limited restricted or interfered with by the recommendations contained in this report. It is considered that the subject matter does not raise any human rights issues. The preparation and adoption of Council’s Budget actually facilitates the protection of many of our communities human rights as funding for many Council projects, programs and initiatives is directly related to protecting and enhancing the human rights of the community. Council continues to work on behalf of its community to ensure the upholding of human rights for all. BUDGET 2015/2016 CONTEXT Proposed Budget 2016/2017 Highlights The Proposed Budget 2016/2017 focuses on strengthening the long-term financial sustainability of Banyule. During the preparation on this Budget, great care has been taken to ensure Council continues delivering relevant services to the community while renewing and upgrading infrastructure. Banyule’s financial position remains strong and Council is in a good position to minimise the impact of rate capping on the community as it comes into effect on 1 July 2016. It will however be a challenging new environment for Council to deliver services and maintain and build infrastructure with increasing costs well in excess of the growth in the Consumer Price Index (CPI) which the Victorian State Government has determined as its yardstick. This is compounded by significant financial pressure from cost shifting and reduced funding from both the state and federal governments. Council will continue to be resourceful and look for efficiencies to manage and deliver the highly-valued services and facilities for the benefit of the community. Some of Council’s main focus areas and important initiatives that are planned to be funded in the Banyule Council Proposed Budget 2016/2017 include: • • •
Maintaining and upgrading roads, buildings, drains and footpaths Delivering vital services and support programs across the municipality Protecting and nurturing open spaces, parklands and street trees
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ADOPTION OF BANYULE'S BUDGET FOR THE PERIOD 1 JULY 2016 TO 30 JUNE 2017 cont’d • • • •
Redeveloping recreational centres, sportsgrounds and club pavilions Implementing environmentally friendly practices, solar power and water saving initiatives Encouraging diverse and inclusive communities Providing engaging community festivals, events and activities.
General Rates Council will increase rates by 2.50 per cent in line with the State Government’s Fair Go Rates System. Rates and charges will contribute $93.81 million to address ageing infrastructure, improve the amenity and quality of community assets and deliver vital services across the breadth of the City. Investing in infrastructure The Proposed Budget 2016/2017 has an allocation of $47.95 million to deliver capital works projects. The Council will enhance our open spaces and sporting facilities, create community hubs and continue to renew vital infrastructure. Capital Works funded by the Proposed Budget 2016/2017 include: • • •
Infrastructure $12.58 million Property $30.65 million Plant and Equipment $4.56 million
Of the total capital works budget $30.81 million is invested into asset renewal, $9.44 million in asset expansion and $4.84 million towards asset upgrade. $2.86 million has been proposed to fund new assets. • • • • • •
There is significant investment into our parks, gardens, playgrounds and shared paths, including a regional play space at Anthony Beale Reserve Upgrade to sporting grounds, facilities and pavilions, including Ivanhoe Park pavilion Construction of the Ivanhoe Community Learning Hub will commence Ongoing maintenance and upgrade of our roads, bridges and drainage Complete construction of One Flintoff, Council’s new staff accommodation and community facilities in Greensborough Implement the Banyule Integrated Transport Plan 2015-2035.
We continue to install solar hot water and solar panels on Council buildings, and our new civic offices currently being built above WaterMarc in Greensborough incorporates environmentally sustainable design to reduce greenhouse gas emissions and will eliminate the need to travel between offices.
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ADOPTION OF BANYULE'S BUDGET FOR THE PERIOD 1 JULY 2016 TO 30 JUNE 2017 cont’d Investing in initiatives The Proposed Budget 2016/2017 has an allocation of $6.12 million to deliver Council initiatives. Community programs continue to be developed and delivered. Environmental policy and programs renewed; community gardens established; desalination and revegetation of stormwater treatment systems maintained and the ongoing management of parks and reserves. Programs such as the Youth Foundation and 3081 neighbourhood renewal support programs continue to evolve in-line with community feedback. Council investment into the best value plus program, digitisation projects; long term plans and strategies continue to bring greater value to the Organisation and Community. Council continues to implement its Urban Forest Strategic Plan and encourage the community to adopt practices to reduce waste, recycle and live more sustainably through education programs and leading by example. A major focus of Council is to promote and support good health for people of different ages, life stages and backgrounds. Council also assists local businesses and shopping precincts to thrive, while the neighbourhood houses and libraries continue to connect people and offer a vast array of learning opportunities. Council provides a range of popular community events and activities, and investing in recreation, leisure and arts, helping to support a vibrant, connected community. Delivery of Services To achieve the objectives of the City Plan 2013-2017 (Year 4), Council will continue to plan, deliver and improve high quality, cost effective, accessible and responsive services. The following services are funded (gross expenditure including initiatives) in the Proposed Budget 2016/2017: People: Community Strengthening and Support Health, Aged and Community Planning ($11.78 million) Leisure, Recreation and Cultural Services ($14.74 million) Youth and Family Services ($10.12 million) Planet: Environmental Sustainability Transport, Sustainability and Municipal Laws – Environmental Sustainability ($0.61 million) Parks and Gardens ($10.09 million) Operations – Waste Management and Cleansing ($13.54 million) Place: Sustainable Amenity and Built Environment Capital Projects ($4.99 million) Assets and Infrastructure ($4.07 million) Urban Planning and Building ($5.61 million) Transport, Sustainability and Municipal Laws –Municipal Laws, Transport & Development Engineering ($4.81 million) Property and Economic Development ($1.82 million)
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ADOPTION OF BANYULE'S BUDGET FOR THE PERIOD 1 JULY 2016 TO 30 JUNE 2017 cont’d Participation: Community Involvement in Community Life Governance and Communication ($4.47 million) Executive ($2.05 million) Performance: Use Our Resources Wisely Operations – Plant and Fleet Management, and Emergency Management ($3.70 million) Human Resources ($2.96 million) Organisational Systems ($6.17 million) Finance & Procurement ($4.44 million) Council continues to manage its resources responsibly and efficiently and the Proposed Budget has been devised so that it can deliver a significant capital works program in 2016/2017. It looks to balance competing demands on providing community services, maintaining and renewing infrastructure with the community’s capacity to pay for it. The Proposed Budget 2016/2017 works in concert with the directives of the City Plan 2013-2017. Councillors and staff are committed to achieving these medium and longterm objectives that ensure we are building a better Banyule. Changes to the Proposed Budget 2016/2017 Subsequent to adopting the Proposed Budget 2016/2017 on 18 April 2016 for community feedback, Council are proposing a number of changes that have an impact on the Budget for next year. The Proposed Budget 2016/2017 has been amended to reflect the following considerations: 1.
The outcome of Council’s consideration of public submissions for the Proposed Budget 2016/2017. A summary of the consideration of the submissions received and heard at the 30 May 2016 Council Meeting is presented in a summary table attached to this report. Full copies of all submissions were made available to Councillors prior to the 30 May 2016 Council Meeting.
2.
Items that have been referred to the Proposed Budget 2016/2017 by reports to Council which require additional funding not considered during the budget development process.
3.
Other minor modifications including a revision of some fees and charges.
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ADOPTION OF BANYULE'S BUDGET FOR THE PERIOD 1 JULY 2016 TO 30 JUNE 2017 cont’d Changes resulting from Council consideration of public submissions: Nature of change to proposed Budget 2016/2017
Financial implication Increase/ (decrease)
City Plan objective
Lighting and Traffic infrastructure works (Design lighting laneway from Norman Street to Upper Heidelberg Road, Ivanhoe)
$20,000 initiative operating expenditure
People
Installation of fencing at AK Lines Reserve (AK lines black mesh fence)
$10,000 capital expenditure $5,000 contribution income
Place
Aboriginal and Torres Strait Islander Cultural Development Worker’ (Ongoing part time aboriginal community development officer)
$50,000 initiative operating expenditure
Participation
The Wellness Walk 2016 - Sponsorship Arrangements. (Wellness Walk sponsorship)
$25,000 initiative operating expenditure
Participation
Bell Street Mall Traders Association – Special Rates and Charges Scheme and public lighting in the Mall. (Bell Street Mall lighting cost contribution)
$6,000 initiative operating expenditure
Place
Kalparrin Early Childhood Intervention Service (ECIS) - Building and Refurbishment Project (Kalparrin Addition facilities early years centre)
$150,000 capital expenditure
Place
Changes resulting from Council reports and other ancillary amendments: Nature of change to proposed Budget 2016/2017
Financial implication Increase/ (decrease)
City Plan objective
50th Anniversary of the Battle of Long Tan during 2016)
$28,500 initiative operating expenditure
People
Council advocacy
$100,000 initiative operating expenditure $62,500 capital expenditure
Place
Council Elections
($47,943) operating expenditure
Performance
Defence Force School of Signals to exercise its right to march in Banyule City Council by granting of Freedom of Entry (FOE)
$11,000 initiative operating expenditure
People
Depreciation (additional capital spend)
$2,000 operating expenditure
Performance
Flintoff Street multi-deck carpark
($33,000) operating income
Place
Grants Commission
($31,259) operating income
Participation
Greensborough war memorial park sculpture project
$75,000 capital expenditure ($20,815) operating expenditure;
People
Construction of pedestrian infrastructure at Station Street and Grove Road intersection
Jets Studio support
Ordinary Meeting of Council - 14 June 2016
People
People
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ADOPTION OF BANYULE'S BUDGET FOR THE PERIOD 1 JULY 2016 TO 30 JUNE 2017 contâ&#x20AC;&#x2122;d Nature of change to proposed Budget 2016/2017
Financial implication Increase/ (decrease)
City Plan objective
($80,932) operating income Loyola College car parking enforcement package
$10,000 initiative operating expenditure
People
Nillumbik Immunisation Service
$141,000 operating expenditure $199,995 operating income
People
Road safety program â&#x20AC;&#x201C; Traffic treatments on McCrae Road
$43,000 capital expenditure
People
Safety improvement at Rushworth Street and Reeves Street Watsonia
$2,000 capital expenditure
People
Surveillance policy implementation
$40,000 capital expenditure $8,000 operating expenditure
People
Seniors festival morning tea
People
The Fees and Charges Schedule (Appendix A to the Budget) has been amended as follows: Description
Initial Proposed Budget 2016/2017
Amended Proposed Budget 2016/2017
Registration full fee dogs + state levy
$111.50
$108.00
Registration fee restricted, declared dangerous or menacing dogs + state levy
$111.50
$108.00
Registration full fee cats + state levy
$92.00
$90.00
Registration fee kitten under 6 months microchipped + state levy
$32.00
$30.00
Registration fee for cats registered prior to 11 April 2013, microchipped or de-sexed + state levy Parking matters
$32.00
$30.00
Resident schemes/first permit
$25.00
-
Resident schemes/second permit
$40.00
$25.00
First visitor permit (concession)
-
$10.00
Animals (Local Laws & Domestic Animals Act 1994)
The Statement of Human Resources has also been updated for a total increase of 1.70 equivalent full time (EFT) staff for the following: -
New business - Nillumbik Immunisation Service Aboriginal and Torres Strait Islander Cultural Development Worker (public submission).
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6.2
ADOPTION OF BANYULE'S BUDGET FOR THE PERIOD 1 JULY 2016 TO 30 JUNE 2017 cont’d PROPOSED RATES AND CHARGES The Rates, Levies and Annual Service Charges for the 2016/2017 rating year are contained within the attached Proposed Budget 2016/2017 and are formally declared by Council within the report recommendation. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CONCLUSION This Proposed Budget 2016/2017 meets the requirements of Section 127 of the Local Government Act 1989 which requires Council to prepare a budget for each financial year. The information in the budget includes: • • • • • • •
Banyule’s budgeted financial statements, A description of services and initiatives to be funded in the budget A statement about how these initiatives will contribute to achieving the strategic objectives specified in the City Plan Major initiatives, being initiatives identified by Council as priorities Service performance measures, indicators and targets Details of differential rates and charges to be declared Other information required under Section 158 and Section 161of the Local Government Act 1989, and the Local Government (Planning and Reporting) Regulations 2014.
The Proposed Budget for 2016/2017 is aligned to the long-term strategies as outlined in the City Plan 2013–2017 (Year 4), and is in line with Council's commitment to sustainable budgeting and responsible financial management. Following the adoption of this Budget, copies of the Budget will be sent to the Minister for Local Government and will be made available to the public at Council’s service centres and on Councils website.
ATTACHMENTS No.
Title
1
Summary of Consideration of Submissions Received on the Proposed Budget 2016/2017 (and Proposed City Plan 2013-2017 (Year 4))
2
Proposed Banyule City Council Budget 2016/17 (Under Separate Cover)
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6.3
RETURN OF THE 2016 GENERAL REVALUATION
Author:
Peter Kemm - City Valuer, City Development
6.3
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EXECUTIVE SUMMARY At its meeting held on 2 March 2015, Council resolved to cause a General ReValuation of all rateable and non-rateable leviable properties situated within the City of Banyule. Consistent with the Victorian Government’s 2016 Valuation Best Practice Specification Guidelines and the Valuation of Land Act 1960, Council’s City Valuer has coordinated and completed a comprehensive re-valuation process. Having re-valued 52,885 properties, the Capital Improved Value of all rateable and non-rateable leviable properties within the municipality has increased approximately 21% since the last re-valuation which took effect in 2014. The 2016 General Re-Valuation is now required to be received and adopted by Council no later than 30 June 2016, being prior to the commencement of the rating year in which the valuation is first used. Once adopted, a copy of the re-valuation must be submitted to the Valuer-General to enable Council and other rating agencies including the State Revenue Office to perform their functions. RECOMMENDATION That Council: 1.
Receive and adopt for rating purposes, the 2016 General Re-valuation of all rateable and non-rateable leviable properties within Banyule City Council pursuant to Section 13DC(1) of the Valuation of Land Act 1960, effective 1 July 2016;
2.
Authorise the City Valuer to provide an official copy of the 2016 General Revaluation to the Valuer-General together with a declaration that the valuation, comprising all rateable and non-rateable leviable properties identified by Council is the final and complete valuation for the Municipality of Banyule City Council, as at the level of value date 1 January 2016;
3.
Supply to the State Revenue Office, for their taxing and rating requirements, a copy of the 2016 General Revaluation in accordance with the Valuation of Land Act 1960.
CITY PLAN This report is in line with Council’s City Plan key direction to “provide responsible financial management and business planning processes”.
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6.3
RETURN OF THE 2016 GENERAL RE-VALUATION cont’d BACKGROUND In accordance with the provisions of Section 11 of the Valuation of Land Act 1960 (as amended) (“the Act”), Council at its meeting held on 2 March 2015, resolved to cause a General Re-valuation of all rateable and non-rateable leviable properties in the City of Banyule. This re-valuation is known as the 2016 General Revaluation, and has been determined on the basis of property value as at 1 January 2016, in accordance with Section 11(a) of the Act. Pursuant to Section 11(b) of the Act, this valuation is to be returned to Council no later than 30 June 2016, being prior to the commencement of the rating year in which the valuation is first used. Council is required by law, to undertake the general valuation on a constant biennial cycle in accordance with the Valuation of Land Act 1960. LEGAL CONSIDERATION For purposes described in the Local Government Act 1989 and in accordance with provisions in Section 11 of the Valuation of Land Act 1960, Council is the valuation authority for the municipal district. As such, it is required to undertake a General ReValuation every two years. HUMAN RIGHTS CHARTER Victoria's Charter of Human Rights and Responsibilities (the Charter) outlines the basic human rights of all people in Victoria. The Charter requires that governments, local councils and other public authorities comply with Charter and to consider relevant Charter rights when they make decisions. In developing this report to Council, the subject matter has been considered in accordance with the requirements of the Charter of Human Rights and Responsibilities. It is considered that the subject matter does not raise any human rights issues. CURRENT SITUATION A total of 52,885 properties have been assessed as part of the 2016 General Valuation. A total of 12,924 residential and non-rateable assessments have been valued by Council’s contract Valuer, Property Technology Professionals Pty Ltd and 39,961 commercial, industrial, specialised and residential assessments have been assessed by Council’s City Valuer. The valuations are Banyule’s ninth made under the Valuer-General’s 2016 Valuation Best Practice Standards. The process has involved comprehensive collection and verification of property data, largely carried out by computer assisted valuation methodology. The pending valuation reflects values as at 1 January 2016 and reflects changes in the real estate market during the past two years, between valuation dates.
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6.3
RETURN OF THE 2016 GENERAL RE-VALUATION cont’d The Site Value, Capital Improved Value and Net Annual Value totals for all rateable properties are tabled below. Table 1: Summary of Valuation for 2016 Number of Rateable Properties 52885
Site Value
Capital Improved Value
Net Annual Value
$27,098,387,800
$38,685,329,720
$1,978,946,206
The Capital Improved Value of all rateable properties within Banyule has increased from $31,294,019,100 (as at 2014) to an amended total of $38,685,329,720 as at market levels of 1 January 2016. This represents an increase of $7,391,310,620 or approximately 21% increase in the assessed market value of all rateable properties within Banyule. FUNDING IMPLICATIONS The amended Capital Improved Value which features in table 1 (above), is to be used in Council’s proposed budget for the 2016/17 financial year. It should be noted that a General Re-valuation does not provide Council an opportunity to generate additional rate income. The General Re-valuation is a means to enable Council to reapportion its rate income across the municipality in accordance with property value movements. TIMELINES The next step in facilitating the 2016 General Re-Valuation requires Council to submit to the Valuer-General a declaration of impartiality that the valuation comprising all rateable and non-rateable leviable properties has been conducted. This must be completed before the end of the 2015/16 financial year. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter. CONCLUSION Having complied with the Victorian Government’s 2016 Valuation Best Practice Specification Guidelines, Council’s City Valuer has met all requirements necessary under legislation. As such, Council’s endorsement of the statutory declaration relating to the return of the re-valuation should be supported.
ATTACHMENTS No.
Title
1
Statutory Declaration of the return of the 2016 General Revaluation for the Municipality of Banyule
Ordinary Meeting of Council - 14 June 2016
Page
Page 80
197
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ITEMS FOR NOTING
Author: John Milkins - Environmental Sustainability Co-ordinator, City Development; Daniel Kollmorgen – Manager Transport, Sustainability & Municipal Laws, City Development; Michelle Herbert – Senior Transport Engineer, City Development; & Amanda Cuxson – Development Planning Team Leader, City Development
RECOMMENDATION That Council note the following: 1.
Banyule Environment Advisory Committee (BEAC) April 2016 Notes.
2.
Banyule Environmental Advisory Committee (BEAC) May 2016 Notes.
3.
Response received on the Chandler Highway Widening resolution of Council.
4.
Response received on the Planning Penalties for Illegal Tree removal resolution of Council.
The following Minutes or Reports are presented for noting: 1 Report/Committee Name: Officer: Brief explanation:
Banyule Environment Advisory Committee (BEAC) Notes April 2016 Daniel Kollmorgen, John Milkins BEAC discussed the following matters: 16.01 Beyond Paris : Hazelwood advocacy BEAC recommended that Council consider writing to the State government urging the rapid decommissioning of Hazelwood and investment in renewable energy sources. 14.23 Urban Forest Strategy Manager Parks and Gardens to facilitate a meeting with DF & colleagues and the Urban Forest Strategy consultants to discuss the scientific basis of carbon sequestration figures in the local Australian context 16.08 Ethical Paper Pledge BEAC to consider the presentations and submissions and provide a recommendation to Council at its May meeting 16.09 Great Forest National Park BEAC to consider the presentations and submissions and provide a recommendation to Council at its May meeting
2 Report/Committee Name:
Ordinary Meeting of Council - 14 June 2016
Banyule Environmental Advisory Committee (BEAC)
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ITEMS FOR NOTING cont’d
Officer: Brief explanation:
Notes May 2016 Daniel Kollmorgen, John Milkins 16.01 Beyond Paris:Beyond Zero Emissions Case Study BEAC recommended that Council consider opportunities to support a suburb or defined area of the municipality in seeking to achieve the status of a high ambition community (zero carbon / zero net carbon emissions) 16.08 Ethical Paper Pledge BEAC recommended that Council sign the Ethical Paper Pledge, noting that Council’s paper usage is already in accord with the pledge. 16.09 Great Forest National Park BEAC supports the proposal for a Great Forest National Park and recommended that Council also indicate its support for the creation of a Great Forest National Park due to the direct and indirect benefits to Banyule residents. BEAC noted that the precautionary principle should be applied to facilitate benefit realisation in the areas of : • biodiversity • water quality • drinking water supply • tourism opportunities • wildlife corridor connectivity • mental health • clean air • the uniqueness of the old growth tall forests of SE Australia • inter and intragenerational equity • natural heritage 16.11 Sister City proposal BEAC encouraged the development of community to community links with the Swedish town of Växjö, and will review further information to be provided on MOUs that might facilitate Council to Council links. 16.12 Plastic Bag Free Victoria BEAC recommended that Council develop a policy addressing the use of single use plastics at events conducted on land, roads or building managed by Council.
3 Report: Officer: Brief explanation:
Ordinary Meeting of Council - 14 June 2016
Chandler Highway Widening resolution Michelle Herbert Council at its meeting 9 May 2016 resolved the following:
Page 82
Performance - Use Our Resources Wisely
6.4
ITEMS FOR NOTING cont’d “That Council: 1.
Writes to the Yarra City Council and Darebin City Council acknowledging their respective resolutions on the proposed widening of Chandler Highway, Alphington including the new six lane bridge over the Yarra River; and
2.
Writes to the Minister for Roads and Road Safety in relation to the six lane Chandler Highway proposal:
3. 4.
5.
a.
Identifying that it is inconsistent with the philosophy of the Banyule Integrated Transport Plan which looks to prioritise walking cycling and public transport over private cars and minimise any road widening in support of private cars; and
b.
Seeking a review of the scope of the project with the concerns raised Yarra City Council and Darebin City Council being fully investigated and considered.
Call for a briefing from the State Government seeking full detail designs before any decision. Notes concerns by Cities of Yarra and Darebin however given the traffic impacts on Banyule, Council cannot give its support at this time. Ask Local State members of Parliament for their position on this matter.”
Council has to date received a response (letter attached) from The Hon Bruce Atkinson MLC, Member for Eastern Metropolitan Region and Mr Colin Brooks MP. 4 Report/Committee Name: Officer: Brief explanation:
Planning Penalties for Illegal Tree removal resolution Amanda Cuxson Council at its meeting 7 September 2015 resolved the following: “That Council: 1. Write to the Minister for Planning expressing concern that the penalties under the Planning Environment Act 1987 are not an adequate deterrent when illegal tree removal is undertaken to obtain a development advantage. 2. Continue to apply the Planning and Building Enforcement Framework in situations where illegal tree removal is undertaken. 3. Consider further proactive enforcement campaigns to discourage tree removal including reinforcement of the planning requirements and penalties in Councillor
Ordinary Meeting of Council - 14 June 2016
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Performance - Use Our Resources Wisely
6.4
ITEMS FOR NOTING contâ&#x20AC;&#x2122;d Ward News, social media and editorial opportunities.â&#x20AC;? Council has received a response (letter attached) from The Hon Richard Wynne, Minister for Planning.
ATTACHMENTS No.
Title
1
Banyule Environment Advisory Committee BEAC April 2016 Meeting notes
198
2
Banyule Environment Advisory Committee (BEAC) May 2016 Notes
201
3
Chandler Highway Widening - Hon Bruce Atkinson MLC response
204
4
Chandler Highway Widening - Mr Colin Brooks MP
205
5
Planning Infringement Penalties For Illegal Tree Removal - The Hon Richard Wynne
206
Ordinary Meeting of Council - 14 June 2016
Page
Page 84
6.5
REAPPOINTMENT OF THE CHIEF EXECUTIVE OFFICER
Author: Services
Gina Burden - Manager Governance & Communication, Corporate
EXECUTIVE SUMMARY The Banyule CEO Employment Matters Committee (committee), comprising all Councillors and an independent Chair, recently met and have requested the statutory process commence to reappoint the existing Chief Executive Officer (CEO). The purpose of this report is to commence the statutory process of approving the reappointment of a CEO for Banyule City Council as required by the Local Government Act 1989 which includes a public notification process. RECOMMENDATION That public notice in the Heidelberg and Diamond Valley Leader Newspapers be given that, at the Council Meeting on 25 July 2016, a resolution will be made that Simon McMillan be reappointed as Council’s Chief Executive Officer from 15 December 2016.
CITY PLAN This report is in line with Council’s City Plan key direction to “enable good governance and accountability with minimal risk”. BACKGROUND Section 94(1) of the Local Government Act 1989 (the Act) requires Council to appoint a person as CEO of the Council. The contract of employment of the current CEO, Simon McMillan, expires on 14 December 2016. The Banyule CEO Employment Matters Committee, comprising all Councillors and an independent Chair, recently met and have requested the statutory process commence to reappoint the existing CEO.
Ordinary Meeting of Council - 14 June 2016
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6.5
Performance - Use Our Resources Wisely
Performance - Use Our Resources Wisely
6.5
REAPPOINTMENT OF THE CHIEF EXECUTIVE OFFICER cont’d LEGAL CONSIDERATION In accordance with Section 94(3) and (4) of the Act: 1.
A Council may only appoint a person to be its Chief Executive Officer after it has invited applications for the position in a notice in a newspaper circulating generally throughout Victoria and has considered all applications received by it that comply with the conditions specified in the notice.
2.
This does not apply if: (a) in the 6 months immediately before the person's contract as Chief Executive Officer is due to expire, the Council passes a resolution to reappoint that person as its Chief Executive Officer; and (b) at least 14 days before the resolution is passed, public notice was given of the intention to put the resolution; and (c) the public notice contained— (i) a statement that the passing of the resolution would result in the reappointment of the Chief Executive Officer without the position being advertised; and (ii) any other details required by the regulations.
DISCUSSION In accordance with the requirements under the Act, the process to reappoint the existing CEO requires a Council resolution to give public notice. The reappointment of the CEO will be considered at the Council meeting to be held on Monday, 25 July, 2016. To meet the timelines of Section 94(4), a public notice (published in a newspaper generally circulating in the municipal district of the Council chosen for the purpose by the Council) must be published at least 14 days prior to the 25 July meeting date advising of Council’s intention to consider the motion to reappoint the CEO. Council therefore needs to resolve to publish the public notice. OFFICER DECLARATION OF CONFLICT OF INTEREST Section 80C of the Local Government Act 1989 (Act) requires members of Council staff, and persons engaged under contract to provide advice to Council, to disclose any direct or indirect interest in a matter to which the advice relates. Council officers involved in the preparation of this report have no conflict of interest in this matter.
ATTACHMENTS Nil
Ordinary Meeting of Council - 14 June 2016
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7.1
SEALING OF DOCUMENTS
Author:
Arun Chopra - Manager Capital Projects, Assets & City Services
7.1
Sealing of Documents
RECOMMENDATION That the Common Seal of the Banyule City Council be affixed to the Deed of Release - ADCO Constructions (Vic) Pty Ltd. The following documents require signing and affixing of the Common Seal of Council: 1
PARTY\PARTIES: OFFICER: FILE NUMBER: DOCUMENT: ADDRESS: WARD: BRIEF EXPLANATION:
ADCO Constructions (Vic) Pty Ltd and Banyule City Council Simon McMillan F2014/3957 Deed of Release for Contract No. 0778-2014 Ivanhoe Aquatic Centre; Waterdale Road, Ivanhoe Griffin Council awarded the contract for redevelopment of stage 1 of Ivanhoe Aquatic Centre on 17 February 2014. As part of the contract, both ADCO Construction and Banyule City Council are to sign a Deed of Release confirming the final contract sum and payment before the final payment is released to ADCO Construction. This is to ensure that the contractor has no further claim against Council for what so ever reason and the final payment sum is full and final payment to the contractor of all amounts due and payable now or in the future in connection with the contract and also includes any works executed by any of its sub-contractors and suppliers. ADCO’s authorised signatories signed the deed on 10 May 2016. Simon McMillan, Chief Executive Officer, and one Councillor are now to sign the document before Council’s Common Seal is affixed.
ATTACHMENTS Nil
Ordinary Meeting of Council - 14 June 2016
Page 87
8.1
DEDICATION AND LAUNCH OF NEW RESERVE CELEBRATING VIN HEFFERNAN OAM
Author:
Cr Craig Langdon
Ward:
Olympia
TAKE NOTICE that it is my intention to move: â&#x20AC;&#x153;That a Report be presented to Council which considers the holding of an appropriate event for the launch of the new park proposed to be located at the former school site at 52 Haig Street, Heidelberg Heights.â&#x20AC;? Explanation As part of the new development at the former Haig Street Primary School site, a new community reserve will be created. This reserve has been designed with the input of the local community. The preferred name of the reserve is Vin Heffernan Park as resolved by Council on 30 May 2016. Vin was a Heidelberg City Councillor 1966-84, Mayor 1979-80 and served as the state member for Ivanhoe from 1985 until 1996 and was also Minister for Small Business and Youth Affairs from 1992 until 1996. As many people know, Vin was a local identity and a tireless community volunteer who was recognised by receiving an OAM in 1983 for work with youth. Vin was also Life Governor of West Heidelberg Community Centre, launched Bernie Geary Youth Scheme 1980, Founder and Chairperson of Heidelberg Heritage Committee 1981. It is proposed that the new reserve will contain a unique designed quality colour interpretative piece with storyboard and photographs which highlights the life of Vin Heffernan, as well as a plaque which will state: Vin Heffernan Park is dedicated to all the former students, parents, School Council, Principals, teachers, and staff of the Haig Street Primary School (1925-2011). This park is named after Vin Heffernan OAM Councillor - City of Heidelberg (1966-1985) Mayor (1979-80) State Member for Ivanhoe (1985 - 1996) Minister for Small Business and Youth Affairs (1992-1996). The School recognised his commitment and support for students and the local community by naming their Library in his honour. The wording of the plaque was considered by Council at its meeting of 20 October 2014.
Ordinary Meeting of Council - 14 June 2016
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8.1
Notice of Motion
8.1
Notice of Motion
DEDICATION AND LAUNCH OF NEW RESERVE CELEBRATING VIN HEFFERNAN OAM cont’d The event would also recognise the names of the new streets in the development which commemorate former City of Heidelberg Mayors and Councillors: • • • • • • • • •
Skeggs Crescent (Bruce Skeggs OAM, Councillor 1985-91, Mayor 1990-91, State Member for Ivanhoe 1973-82). Sweeney Lane (Fredrick Sweeney, Councillor 1954-63, Mayor 1959-60). Tuttleby Lane (Clifford Tuttleby, Councillor 1948-51 and Mayor). Ashley Lane (Stan Ashely, Councillor 1954-62 and Mayor). Baker Crescent (Jean Baker OAM, Councillor 1968-92, Mayor 1973-74 and 1982-83). Cleland Lane (Percy Cleland MBE, Councillor 1964-73, Mayor 1968-69). Heffernan Walk. Weinberg Walk (Councillor 1972-87, Mayor 1980-81). Pizzey Walk (Councillor 1972-78, Mayor 1976-77, and Commissioner City of Banyule 1994-97).
An event to event to launch and showcase the new reserve and street names that includes local surrounding community, families of those being commemorated, and home purchasers from the new development should be held. It is proposed to invite a representative or colleague from Vin Heffernan’s time as a Minister in Government.
CR CRAIG LANGDON Olympia Ward ATTACHMENTS Nil
Ordinary Meeting of Council - 14 June 2016
Page 90
8.2
NORTH EAST LINK ADVOCACY
Author:
Cr Craig Langdon
8.2
Notice of Motion
TAKE NOTICE that it is my intention to move: “That Council: 1.
Write to Nillumbik Shire Council seeking their support in advocating to the State Government and VicRoads to share their planning work to date on the North East Link and engage with both Councils in future planning for the project.
2.
The Mayor and the Chief Executive Officer of the Nillumbik Shire Council be invited to meet with the Mayor and Chief Executive Officer of Banyule City Council to discuss how best to collaborate on this matter.”
Explanation Council notes from recent State Government comments associated with the State Budget, the growing importance on the North East Link for Melbourne, and that planning for the project is required. The exact alignment of any North East Link has not been defined. There are potentially significant impacts for both Nillumbik Shire Council and Banyule City Council, dependent on the alignment chosen. It would be helpful for both Councils to work together to understand more about the State’s planning for the North East Link to date, and to advocate for greater engagement into the future.
CR CRAIG LANGDON Olympia Ward ATTACHMENTS Nil
Ordinary Meeting of Council - 14 June 2016
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8.3
BANYULE ABORIGINAL AND TORRES STRAIT ISLANDER REMEMBRANCE
Author:
Cr Craig Langdon
TAKE NOTICE that it is my intention to move: â&#x20AC;&#x153;1.
That Council formally recognise and honour that many Aboriginal and Torres Strait Islanders served in the Australian Defence force since becoming Australia.
2.
That a report be prepared for Council on how we can best recognise and honour the Aboriginal and Torres Strait service men and women. That this report consider: a) b)
c) d) e)
f)
g)
3.
Council consider making an apology for any grief, pain or suffering this lack of recognition may have caused to its local residents. whether a new cenotaph should be established at the Spiritual Walk honouring the Aboriginal or Torres Strait islanders who lost their lives while defending Australia and in particular and local residents (a honour roll) how to assist the local RSLs if they too wish to recognise the service of the Aboriginal and Torres Strait Islanders; what Federal or State Funding is available to assist Council and the local RSLs on this endeavour; whether an annual Local Remembrance Service is held as part of the Reconciliation week (not to be held at the same time as the Victorian Service); the views of the Council's Aboriginal Advisory Committee and the Victorian Aboriginal Remembrance Committee be considered on this matter; and the possible design and cost of building a new Cenotaph (if no Federal or State Government) funding is available.
That Council write to all the Local RSLs advising them of this resolution and seeking their commitment to also recognise and honour the many Aboriginal and Torres Strait Islanders who served.â&#x20AC;?
Explanation In 2006 Aunty Dot Peters and then President of the Healesville RSL, Sam Halim initiated first remembrance service to honour Aboriginal service men and women. Victoria was the first State to host a service to honour Aboriginal and Torres Strait Islander service men and women. All other States now host services.
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8.3
Notice of Motion
BANYULE ABORIGINAL AND TORRES STRAIT ISLANDER REMEMBRANCE contâ&#x20AC;&#x2122;d On May 31st during Reconciliation Week the Department of Veterans' Affairs, The Victorian RSL, Legacy and the Shrine of Remembrance combined to host the 11th annual Victorian Aboriginal Remembrance Service to honour the Aboriginal men and women who served and who are serving in the Australian Defence force from the Boer War until today. The State Governor, State Minister and Shadow Minister for Aboriginal Affairs where all in attendance as were many other dignitaries and several Mayors from within Melbourne. The Service heard of many Aboriginal and Torres Strait Islanders who served and promoted within the military ranks or received recognition for acts of bravery. Unfortunately upon their return they were not even recognised or even placed on honour rolls. This also occurred at many cenotaphs. Records show that some even returned his medals out of frustration of the lack of respect and recognition. The rules of joining the Defence forces varied over the years and where often changed in time of crisis. At one stage the rule stated you had to be of majority European heritage to enrol. It was not until the 1967 that all indigenous Australians would receive the full privileges of citizenship. Banyule Council has an opportunity to be at the forefront of Local Government across Australia and formally recognised that many Aboriginal and Torres Strait Islanders served in the military (many with distinction) since the Boer War and in doing so can right these wrongs.
CR CRAIG LANGDON Olympia Ward ATTACHMENTS Nil
Ordinary Meeting of Council - 14 June 2016
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8.3
Notice of Motion
ATTACHMENTS
4.1
91 Darebin Street, HEIDELBERG - Construction of a multi level mixed use development Attachment 1 Attachment 2 Attachment 3
4.2
Infrastructure Victoria 30 Year Strategy - Draft Submission Attachment 1
5.1
Summary of Consideration of Submissions Received on the Proposed Budget 2016/2017 (and Proposed City Plan 20132017 (Year 4)) .............................................................................. 181
Return of the 2016 General Re-valuation Attachment 1
6.4
Petrie Park and Rattray Reserve - Summary of Key Themes ........ 157 Petrie Park and Rattray Reserve Master Plan - Final Report June 2016 ..................................................................................... 159
Adoption of Banyule's Budget for the period 1 July 2016 to 30 June 2017 Attachment 1
6.3
Infrastructure Victoria Options Paper - Council Submission June 2016 ..................................................................................... 149
Petrie Park and Rattary Reserve Master Plan Attachment 1 Attachment 2
6.2
Attachment 1 - Background information - P1135/2015 pt1............... 96 Attachment 2 - Assessment against Higher Density Design Guidelines - P1135/2015 pt1 ......................................................... 101 Attachment 3 - Advertised Plans.................................................... 111
Statutory Declaration of the return of the 2016 General Revaluation for the Municipality of Banyule ................................... 197
Items for Noting Attachment 1 Attachment 2 Attachment 3 Attachment 4 Attachment 5
Banyule Environment Advisory Committee BEAC April 2016 Meeting notes................................................................................ 198 Banyule Environment Advisory Committee (BEAC) May 2016 Notes.................................................................................... 201 Chandler Highway Widening - Hon Bruce Atkinson MLC response ....................................................................................... 204 Chandler Highway Widening - Mr Colin Brooks MP ....................... 205 Planning Infringement Penalties For Illegal Tree Removal The Hon Richard Wynne ............................................................... 206
ORDINARY MEETING OF COUNCIL ON 14 JUNE 2016 Page 95
Attachment 1
4.1
Item: 4.1
Attachment 1: Attachment 1 - Background information - P1135/2015 pt1
91 Darebin Street HEIDELBERG
Attachment 1
PROPOSAL IN DETAIL Apartment G01 G02 G03 G04 101 102 103 104 105 106 107 108 109 201 202 203 204 205 206 207 208 209 301 302 303 304 305 306 307 308 401 402 403 404 501 502 503
Bedrooms Two Two Two Two Two Two Two Two One Two Two Two Two Two Two Two Two One Two Two Two Two Two Two Two Two One Two Two Two Three Two Two Three Three Three Three
Open space 39 m2 44 m2 36 m2 79 m2 23 m2 40 m2 29 m2 12 m2 12 m2 12 m2 10 m2 63 m2 23 m2 12 m2 30 m2 29 m2 12 m2 12 m2 12 m2 10 m2 13 m2 12 m2 12 m2 30 m2 29 m2 23 m2 18 m2 47 m2 13 m2 12 m2 133 m2 19 m2 19 m2 113 m2 72 m2 44 m2 68 m2
Open space location Ground level, Darebin St frontage Ground level, east Ground level, east Ground level, east & south Ground level, west Ground level, north & balcony, west Balcony, north & east Balcony, east Balcony, east Balcony, east Balcony, east Balcony, west Balcony, west Balcony, west Balcony, north & west Balcony, north & east Balcony, east Balcony, east Balcony, east Balcony, east Balcony, west Balcony, west Balcony, west Balcony, north & west Balcony, north & east Balcony, east Balcony, east Balcony, east & south Balcony, west Balcony, west Balcony, north, east & west Balcony, west Balcony, west Balcony, south, east & west Balcony, north, east & west Balcony, west Balcony, south, east & west
Due to the varied width of the proposed balconies (which reduces down to as low as 700mm in places), the usable open space areas for Dwellings 107, 201, 207-209, 301 and 307-309 is in the order of 6 m2 each. In addition to the open space areas nominated, a 34m2 communal roof terrace is indicated at Level 4. Dwelling Density Impervious Site Coverage
1:m2 78%
ORDINARY MEETING OF COUNCIL ON 14 JUNE 2016 Page 96
PLANNING CONTROLS IN DETAIL SPECIAL USE ZONE SCHEDULE 3 The purposes of Schedule 3 to the Special Use Zone are: •
To implement the Heidelberg Precinct Structure Plan.
•
To encourage the consolidation of medical services within this precinct.
•
To enable a mix of uses within developments that provides dwellings within upper levels of buildings.
•
To protect the amenity of patients and residents within and around this precinct.
A permit is required to use land for a dwelling, unless it is located more than 10m above ground level. No planning permit is required for a medical centre (save for any reduction in the standard parking provision). Decision guidelines include: •
All floor to ceiling heights within buildings, must be adequate to enable the conversion of other uses, (such as a dwelling) to Medical Centre.
•
Whether the proposed development provides an appropriate level of amenity to nearby dwellings, medical centres and hospitals.
DESIGN AND DEVELOPMENT OVERLAY Schedule 5 to the Overlay outlines that it seeks: •
To promote new development that provides a positive contribution to the built form and public realm by: o
Respecting the preferred scale and character of the Heidelberg Activity Centre.
o
Protecting views from the public realm along and across the Burgundy Street valley.
o
Incorporating a combination of articulation, materials and colours to create visual interest. Providing façade treatments that are sympathetic with nearby areas of parklands and vegetation. Providing a sympathetic design response to nearby sites of known heritage value.
o o
o
Providing building setbacks that create a sense of openness within the streetscape environment and maintain the amenity of peripheral residential and other sensitive uses. … Encouraging development to provide passive surveillance to the streetscape and other public areas. Maintaining sunlight and daylight access to adjoining private open spaces of dwellings in accordance with clause 55. Locating living areas, windows and private open spaces to minimise the potential for overlooking in accordance with clause 55. Ensuring ground-level street frontages have activity and interest for pedestrians.
o
Ensuring car parking is appropriately screened by buildings and landscaping.
o
o o o
•
To promote design that enables environmentally sustainable development.
•
To discourage the underdevelopment of land by not permitting buildings or entrenching uses that are inconsistent with the preferred scale and character, identified by the maximum building heights and setbacks detailed in this Schedule
ORDINARY MEETING OF COUNCIL ON 14 JUNE 2016 Page 97
4.1
Attachment 1: Attachment 1 - Background information - P1135/2015 pt1
Attachment 1
Item: 4.1
4.1
Item: 4.1
Attachment 1: Attachment 1 - Background information - P1135/2015 pt1
A planning permit is required for buildings and works pursuant to the Design and Development Overlay. The Overlay outlines for this site that: •
A preferred maximum height of 10m applies; and
•
Street frontage should be consistent with Clause 55.03-1 (ResCode)
Attachment 1
Decision guidelines with respect to built form include: •
Whether the proposed heights and setbacks are balanced, in relation to the preferred maximum built form of the site and adjoining sites.
•
Whether building height greater than the standard provides a positive contribution to the form of the building.
•
Whether building height greater than the standard unreasonably reduces opportunities for adjoining buildings to make effective use of natural light.
•
Whether building height greater than the standard respects the scale of surrounding development and the topography of the surrounding land.
•
Whether the proposal provides for an appropriate scale of development in order to accommodate the preferred mix and intensity of use. …
•
Whether building height that is less than the preferred maximum height respects the scale of preferred maximum built form and the topography of the land.
•
Whether the facades of new development that is visible from nearby parklands provide treatments that are sympathetic with the parklands environment.
•
Whether the development provides adequate opportunities for natural light to penetrate to lower levels of buildings.
VEGETATION PROTECTION OVERLAY None of the trees on site have a height of 12m or more and a trunk circumference of more than 400mm, meaning that no permit is required for the proposed tree removal. CLAUSE 52.06 – CAR PARKING
Clause 52.06 outlines that parking facilities are required as follows: Rate
No. proposed
Parking requirement
32 5 37
32 spaces 10 spaces 7 spaces
Dwelling 1-2 bedrooms 3 bedrooms Visitor parking
1 space/dwelling 2 spaces/dwelling 1 space/5 dwellings
Total Medical centre
49 spaces 5 spaces for the first practitioner, 3 spaces thereafter
2 practitioners
8 spaces
The proposal incorporates 47 parking spaces, with the reduction sought identified as being seven (7) residential visitor parking spaces and three (3) medical centre spaces.
ORDINARY MEETING OF COUNCIL ON 14 JUNE 2016 Page 98
Attachment 1: Attachment 1 - Background information - P1135/2015 pt1
HEIDELBERG STRUCTURE PLAN The Heidelberg Structure Plan underpins Schedule 5 to the Design and Development Overlay, and is reflective of the provisions of the Local Places Policy contained in Clause 21.08. The Plan indicates the site as being within an area which will support both health care land uses and residential mixed use development (Plan 17). Objectives of the Plan include to improve the image and identity of the medical precinct. It is policy that medical uses are clustered around the existing hospitals. Witrh respect to built form it notes:
4.1
Item: 4.1
1.
To ensure that new residential development is an appropriate scale and is sensitive to the interface with the Yarra River open space environment and floodplain.
2.
To encourage high quality commercial buildings of appropriate height and scale.
3.
To ensure Burgundy Street retains its primary retail form.
4.
To ensure that new development makes a positive contribution to the existing streetscapes and urban form.
5.
To respond to and respect the character of urban form in residential areas adjoining the precinct.
6.
To allow for built form that signifies the importance of the medical services precinct, whilst not detracting from the high quality low scale residential development in the precinct.
7.
To encourage a more diverse housing stock to enable and facilitate people to reside in or adjacent to the centre such as in upper floors above retail or commercial spaces in well designed mixed use buildings.
8.
To develop dwellings compatible with the prevailing residential built form.
9.
To use environmentally sensitive and sustainable design and building technologies.
The Plan outlines with respect to Setback Standard 4, which applies to this site and other sites with a 10m height nominated (but not to any sites which have a preferred maximum height of greater than 10m): Setback Guideline 4 •
Setback to be consistent with Clause 55 of the Banyule Planning Scheme.
•
Façade can be as high as 10 metres.
•
2 further levels (6m) above 10 metres, setback 1.5 metres per 3 metre floor. This maintains the feeling of openness while, in east-west streets, it is sufficient to ensure at least 3 hours of sunlight per day in the middle of winter reaches the first floor windows of the building across the street.
•
Street façade can extend across full width of the frontage at the lower two levels but may have side setbacks at the 3rd level.
•
Balconies should be recessed into the front of the 3rd level. A framework of balustrades, fin walls and verandas should extend to the front boundary to define the street façade.
BACKGROUND/HISTORY There have been no previous planning applications for this site
ORDINARY MEETING OF COUNCIL ON 14 JUNE 2016 Page 99
Attachment 1
To ensure the built form responds positively to sensitive interfaces, commercial, retail and service imperatives, landscape and topography and housing needs and character the following strategic objectives have been identified:
4.1
Item: 4.1
Attachment 1: Attachment 1 - Background information - P1135/2015 pt1
REFERRAL COMMENTS ENGINEERING SERVICES Council’s Engineering Services Section have reviewed the proposal and advised as follows: Stormwater detention A minimum of 10.27m3 of on-site stormwater detention will be required to be provided. Car parking provision
Attachment 1
The reduction in the number of car parking spaces is acceptable provided that: •
Car parking spaces adjacent to storage cages are allocated to the dwellings to which the car parking spaces are allocated to.
•
A minimum of three car parking spaces are allocated to the medical centre for long term users.
•
A minimum of eight spaces in Basement 1 (including the proposed accessible bay) are allocated to visitors to the building (to be shared between the residential and medical centre components)
Car parking design The car park generally complies with the design standards. The applicant is to provide further details in relation to the operation of the proposed “stop and go” system to manage vehicular movements between Basement 1 and Basement 2. Bicycle parking The plans indicate that the statutory requirement for bicycle parking is met. However, it would be preferable to have the visitors’ spaces close to the main pedestrian access to the building, at street level. Waste collection The proposed collection of waste and recyclables off the kerbside is not supported as it reduces on-street parking availability on Darebin Street. DEVELOPMENT PLANNING ARBORIST Council’s Development Planning Arborist has advised that the proposed tree removal is acceptable, and that the proposal incorporates sufficient separation from the existing street trees (including at basement level) to ensure their protection. BUILDING PERMITS AND INSPECTION SERVICES Council’s Building Permits and Inspection Services section advises that the minimum floor-ceiling height for medical centres within the Building Code is 2.4m, with a 3.0m floor-ceiling height required if operations are to be conducted.
ORDINARY MEETING OF COUNCIL ON 14 JUNE 2016 Page 100
Attachment 2: Attachment 2 - Assessment against Higher Density Design Guidelines - P1135/2015 pt1
91 Darebin Street HEIDELBERG
Attachment 2
ASSESSMENT AGAINST GUIDELINES FOR HIGHER DENSITY RESIDENTIAL DEVELOPMENT APPLICATION NO.: PROPOSAL:
4.1
Item: 4.1
P1135/2015 Buildings and works to construct a multi dwelling development (up to 6 storeys) including 37 apartments within a Design and Development Overlay; removal of vegetation; and, a reduction in the standard car parking requirements Element 1: Urban context
1.1
To ensure buildings respond creatively to their existing context and to agreed aspirations for the future development of the area. This should take the form of an urban context report.
Complies
Design Response 1.2
To provide a creative design response that is based on a clear understanding of the urban context and neighbourhood character.
Complies
The proposal is accompanied by an appropriate site analysis and design response, including consideration of the site, character of the neighbourhood, and its strategic context. The suitability of the proposal to the character of the area is influenced by the provisions of the Design and Development Overlay, and the existing surrounding development to the south and east. The boundary of the DDO is indicative of the fact that it is anticipated that there will be a distinct character difference between development on the eastern and western sides of Powlett Street, and between the northern and southern sides of Darebin Street.
Element 2: Building envelope Height and massing 2.1
To ensure that the height of new development responds to existing urban context and neighbourhood character objectives of the area.
Complies
The proposal incorporates a height of 17.4m to 19m above natural ground level (or 17m – 19.8m above street level), with the slope of the site meaning that the building is at its highest along the eastern façade. This represents a height of 2.5 – 3 storeys over the preferred maximum of 10m for this precinct, with the 16m height to Powlett Street being comparable with both the existing hospital car park at 230-232 Burgundy Street and the approved development at 12 Powlett Street (the latter is currently subject of an objector appeal).
ORDINARY MEETING OF COUNCIL ON 14 JUNE 2016 Page 101
Attachment 2
Neighbourhood character and strategic context
Attachment 2: Attachment 2 - Assessment against Higher Density Design Guidelines - P1135/2015 pt1
4.1
Item: 4.1
The upper levels of the proposal are apparent from Darebin Street, where the top two levels will be visible save from the footpath and parking lane on the southern side of the street, and from surrounding properties. The impact upon Powlett Street is less pronounced, with the slope of the land reducing the apparent height of the building from both the street and properties on its western side. By way of absolute comparison, the height to AHD of the proposal and existing/approved development in the vicinity is as follows:
Attachment 2
Proposal 230-232 Burgundy Street (Hospital Car Park) 10 Martin Street (constructed) 9-11 Martin Street & 12 Powlett Street (currently before VCAT)
90.2 85.9 92.1 90.5
It is considered that in light of surrounding development and the slope of the land away from Powlett Street the height of the proposal above street level is acceptable. The use of curved balconies, additional recession, clear balustrades and appropriate render colours to the upper level faรงade results in an upper portion which achieves an appropriate level of visual and physical recession. The absolute height of the building is also considered to be acceptable, and will not result in an unacceptable impact upon view-lines from key vantage points, including the intersection of Upper Heidelberg Road and Burgundy Street/the Bell Street off-ramp. 2.2
To ensure new development is appropriate to the scale of nearby streets, other public spaces, and buildings.
Complies
It is considered that the form of the proposed building, associated balconies, and choice of materials and colours results in a building which will be appropriate to the developing character of this section of Heidelberg.
2.3
To protect sunlight access to public spaces.
Complies
The orientation of the site ensures that the proposal will not have an inappropriate impact upon the level of sunlight enjoyed by Darebin Street or the Powlett Street road reservation (including the grassed section adjoining the site).
Variation to Standard
Both the DDO and the Heidelberg Structure Plan outline that in this location a building should be set back in accordance with Clause 55 (ie. 7m to Darebin Street and 2m to Powlett Street), however the Structure Plan also refers to the potential to provide an additional 6m in height provided that an additional setback of 1.5m to each storey (3m height) is provided.
Street setbacks 2.4
To respond to existing or preferred street character.
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By comparison the proposal incorporates the following setbacks: Levels G-3 Level 4 Level 5
Darebin Street 6m to façade, minimum of 4m to balconies 7.7m to façade, minimum of 4m to balconies Minimum of 8.85m to façade and 6.55m to balcony
Powlett Street 3.5m to façade, minimum of 1.5m to balconies 4.3m to façade, minimum of 1.5m to balconies Minimum of 5.6 to façade, 3.5m to balconies
The proposal incorporates a 1m reduced setback to the proposed façade and 3m to the balconies when compared with the adjoining development to the east. It is noted, however, that other development in the immediate vicinity has setbacks in the order of 5m. In this context, and given the use of sections of clear balustrading and the break in the mid-point of the balconies results in a built form which is acceptable in terms of presentation to and setback from Darebin Street. The proposed setback at the upper levels includes an appropriate amount of recession from the street when compared with the levels beneath. With the exception of relatively small sections of the curved balconies, the proposal complies with the setbacks outlined to Powlett Street for Levels 1-3, with the balconies intruding into the setbacks at Level 4 and 5. The curvature of the balconies, the narrow break provided between them mid-way along the façade, and the topography of the land combine to form an acceptable outcome, however. Relationship to adjoining buildings 2.5
To ensure building separation supports private amenity and reinforces neighbourhood character.
Ability to comply
It is considered that, subject to minor modification, the proposal will not result in an unacceptable impact upon the amenity of adjoining properties: Shadowing The proposed southern and western boundary setbacks assist in reducing the amount of shadow cast by the proposal upon the adjoining properties at 16 Powlett Street and 85-89 Darebin Street. As a result, and due to the orientation of the land, the proposal will result in: •
Minimal shadowing to the adjoining property at 16 Powlett Street at 9am and noon on 22 September;
•
Overshadowing of the entire yard of Units 5 and 6, 85 Darebin Street at 3pm on 22 September;
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4.1
Attachment 2: Attachment 2 - Assessment against Higher Density Design Guidelines - P1135/2015 pt1
Attachment 2
Item: 4.1
Item: 4.1
Attachment 2: Attachment 2 - Assessment against Higher Density Design Guidelines - P1135/2015 pt1
4.1
•
Shadowing of approximately half of the rear yard of 16 Powlett Street at 3pm on 22 September.
The information supplied indicates that the existing fencing on site also currently shades the entirety of the private open space at Units 5 and 6, 85 Darebin Street. It is considered that these shadow impacts are acceptable in this setting, and do not overly restrict future development of the adjoining property at 16 Powlett Street. It is noted that whilst the adjoining property owner has raised concern about the level of shade cast by the proposal over 16 Powlett Street during winter, winter shade is not ordinarily considered when assessing a planning application. Existing buildings, landscaping and fencing also currently cast significant levels of shade to the yard areas concerned. Overlooking
Attachment 2
The plans indicate screening to selected balconies on the eastern side of the proposed building. This is restricted to Levels 1-3, and does not include the balconies which wrap around the north of the building or the entirety of balconies to the dwellings located at the southern end of the building. An assessment of the plans indicates that:
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•
The use of appropriately angled louvres would allow longer-range views from Balconies 107 and 207 to the south-east whilst ensuring appropriate levels of privacy are maintained by 16 Powlett Street and 5/85 Darebin Street.
•
Screening is necessary to the Communal Roof Terrace;
•
Screening to the narrow (1.2m – 1.4m wide) section of east facing balcony at Level 5 is not considered to be necessary, given the horizontal and vertical separation of the balcony from the adjoining property and the anticipated low utilisation of this section of balcony.
•
Screening to restrict overlooking should be provided to: o
The south facing Apartment 207 dining room window;
o
The south-east facing section of balcony to Apartment 207;
o
Extend the proposed screening to Balcony 306 to the south and south-east (but not necessarily the curved section facing south-west)
o
The balconies of Apartments 401 and 404, from a point approximately 14m from the Darebin Street frontage, along the eastern façade and to a point approximately 10m from the Powlett Street frontage.
Attachment 2: Attachment 2 - Assessment against Higher Density Design Guidelines - P1135/2015 pt1
Screening should be designed to focus views toward the broader area, rather than preventing outlook. In some instances, use of planter boxes or similar to prevent access to the outer edge of a balcony may be sufficient to screen overlooking.
4.1
Item: 4.1
The plans should also be annotated to reflect the screening indicated to the south facing balcony of Apartment 306 that is shown on the southern elevation. Noise
2.6
To ensure areas can develop with equitable access to outlook and sunlight.
Complies
Refer above.
2.7
To ensure visual impacts to dwellings at the rear are appropriate to the context.
Complies
Whilst the proposed building is undeniably larger than the existing three level dwelling to the rear and the single and double storey dwellings to the east, this is anticipated by the DDO affecting the land, and the proposed boundary setbacks are sufficient to allow appropriate levels of daylight access and outlook from the adjoining properties.
Views to and from residential units 2.8 To maximise informal or passive surveillance of streets and other public open spaces.
Complies
The proposal incorporates good levels of surveillance of both Darebin Street and Powlett Street.
2.9
Complies
As detailed above, measures to restrict overlooking of the adjoining properties should be designed to direct views to the longer-distance views available, rather than restricting outlook from the dwellings and balconies. This can be achieved through measures such as appropriately angled slat screens, or use of planter boxes to prevent access to the edge of balconies.
Wind protection 2.10 To ensure new tall buildings do not create adverse wind effects.
Complies
The proposal incorporates steps in the built form, which will assist in addressing any wind impacts.
Roof forms 2.11 To treat roof spaces and forms as a considered aspect of the overall building design.
Complies
The proposed flat roof form is appropriate to the dwelling style proposed.
To maximise residential amenity through the provision of views and protection of privacy within the subject site and on neighbouring properties.
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Attachment 2
The proposal will not result in an unacceptable impact upon surrounding properties by means of vehicular noise. Any permit issued should include a requirement to show facilities, with these to be commonly located and screened, so as to prevent individual air conditioning units resulting in amenity impacts to both existing and future residents.
Attachment 2: Attachment 2 - Assessment against Higher Density Design Guidelines - P1135/2015 pt1
4.1
Item: 4.1
Element 3: Street pattern and street-edge quality
Attachment 2
Street pattern and street edge integration 3.1
To create walkable areas within a safe and interesting public setting.
Complies
The form of the building and the level of overlooking of public areas afforded from it will assist in providing a safe and interesting public setting.
3.2
To closely integrate the layout and occupation patterns of new development with the street.
Complies
Good levels of integration, including access to Powlett Street from individual private open space areas, are proposed.
3.3
To ensure car parking does not dominate the street frontage.
Complies
A single access point from Darebin Street is proposed.
Building entries 3.4
To create street entrances with a strong identity that provide a transition from the street to residential interiors.
3.5
To ensure car park entries do not detract from the street.
Ability to comply
The proposal incorporates the provision of gas and water meters and booster facilities within the frontage setback to the medical component of the building. These have the potential to have a significant impact upon the streetscape presentation of the building, and will need to be appropriately detailed.
Complies
The proposed narrowing of the driveway at the entrance to the car park results in an ability to provide appropriate landscaping to soften the driveway as viewed from Darebin Street. The slope of the driveway down from the street also assists in ensuring that garaging will not be dominant or detract from the streetscape presentation of the site.
The proposal incorporates curved sections of 2.2m high fence to Powlett Street, with landscaping to soften them as viewed from the roadway. The curvature of the fence and provision of landscaping ensures that the fence, whilst higher than a traditional side paling fence, will be acceptable within the neighbourhood setting. Importantly, the fencing does not prevent surveillance of the roadway.
Front fences 3.6
To avoid creating inactive frontages as a result of fencing private open spaces.
Complies
3.7
To ensure that front fences respect and contribute to the neighbourhood character.
Ability to comply
Fencing to Darebin Street is set 2.4m from the street, although screening to the facilities outlined above may extend closer to the street (the elevations indicate a booster cabinet height of up to 1.7m at the frontage). Again, view to the street is not prevented by this fencing.
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Attachment 2: Attachment 2 - Assessment against Higher Density Design Guidelines - P1135/2015 pt1
4.1
Element 4: Circulation and services Parking layout 4.1
To provide adequate, safe and efficiently designed parking layouts.
Ability to comply
Council’s Traffic Engineers have advised that the porposed parking layout is acceptable, provided that more information is provided in relation to the operation of the proposed “stop and go” system to manage vehicular movements between Basement 1 and Basement 2.
4.2
To provide safe and convenient access between car parking and bicycle areas and the pedestrian entry to buildings.
Complies
The proposal incorporates an appropriate number of bicycle parking spaces. Whilst Council’s Traffic Engineers have highlighted a preference for visitor parking spaces to be located close to the main pedestrian access to the building, at street level, the proposed parking spaces are located at the upper basement level and close to the point of entry. This is considered to be acceptable. Access from both car and bicycle parking areas in the basement to the building proper is appropriate in terms of safety and convenience.
Complies
The proposal incorporates a communal gym (at Ground Level) and ‘rooftop’ terrace (at Level 4).
The Sustainable Management Plan submitted with the application indicates the use of: • Passive cooling through the use of ventilation and fans, a potential to provide a minimum star rating of 6.5 stars, with an average of 7.3 (no undertaking is given to provide more than the minimum required by the Building Regulations – 5 star minimum, 6 star average - however). • Individual air conditioning units for dwellings (to provide residents with greater control over their own environment), • Daylight sensors/time clocks for external lighting, • Appropriate sensors to car park ventilation, • A rainwater tank, with water utilised in the ground level toilets.
Circulation spaces 4.3
To create shared internal spaces that contribute positively to the experience of living in higher density development.
Site services 4.4
To minimise running and maintenance costs.
Ability to comply
4.5
To minimise water use.
Ability to comply
It is considered that, from a neighbouring amenity point of view, use of air conditioning units on individual balconies should be replaced with rooftop plant. Similarly, the SMP should identify measures to minimise reliance upon clothes dryers. In addition, the requirements of the SMP should be shown on the plans. This can be required by permit condition. ORDINARY MEETING OF COUNCIL ON 14 JUNE 2016 Page 107
Attachment 2
Item: 4.1
4.1
Item: 4.1
4.6
Attachment 2: Attachment 2 - Assessment against Higher Density Design Guidelines - P1135/2015 pt1
To incorporate provision for site services in the building design to ensure good function and ease of service and maintenance.
Ability to comply
The proposal includes preliminary information in relation to site services required at the frontage. Additional details are required, however, to ensure that these services do not inappropriately detract from the streetscape presentation of the proposal. The proposed lift is 1.4m in width as drawn on the plans, and the ability to transfer furniture from the ground level/basement of the building to upper levels by the stairs or (preferably) the lift should be verified.
Element 5: Building layout and design Dwelling diversity
Attachment 2
5.1
To provide a range of dwelling sizes and types in higher density residential developments.
Complies
The proposal incorporates a mixture of one, two and three bedroom dwellings. Councilâ&#x20AC;&#x2122;s Livable Housing Guidelines would indicate that at least 20% of dwellings should be designed to cater for those with limited mobility. An assessment of the plans supplied indicates that a majority of dwellings can be readily adapted to meet this requirement through the use of appropriate door widths, bathroom detailing, etc., although detailed annotations are required on the plans to ensure that occurs.
The proposal has been designed to give all dwellings access to daylight and an outlook, with no dwelling purely facing south. Saddleback bedrooms are largely avoided. Appropriate levels of storage, car and bicycle parking are also provided.
Building layout 5.2
To optimise the layout of buildings in response to occupantsâ&#x20AC;&#x2122; needs as well as identified external influences and characteristics of a site.
Complies
5.3
To create functional, flexible, efficient and comfortable residential apartments.
Complies
5.4
To ensure that a good standard of natural lighting and ventilation is provided to internal building spaces.
Complies
5.5
To provide adequate storage space for household items.
Complies
Design detail 5.6
To promote buildings of high architectural quality and visual interest.
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Complies
It is considered that the form and detailing of the proposed building is of high architectural quality, and that it will provide visual interest in its setting.
Attachment 2: Attachment 2 - Assessment against Higher Density Design Guidelines - P1135/2015 pt1
4.1
Item: 4.1
Element 6: Open space and landscape design Private and communal open space To ensure access to adequate open space for all residents.
Ability to comply
6.2
To ensure common or shared spaces are functional and attractive for their intended users.
Complies
6.3
To allow solar access to the private and shared open spaces of new high density residential units.
Complies
6.4
To integrate the design of shared and private open spaces into the overall building design and faรงade composition.
Complies
6.5
To provide for greenery within open spaces.
Complies
Due to the varied width of the proposed balconies (which reduces down to as low as 700mm in places), the usable open space areas for Dwellings 107, 201, 207-209, 301 and 2 307-309 is in the order of 6m each. Whilst communal open space is provided, it is 2 considered that this does not compensate for the provision of less than 8m of balcony space to each dwelling, particularly for two and three bedroom dwellings. The shortfall 2 should be addressed by either an increase in balcony space to a minimum of 8m with a width of 1.6m, or through an increase in the minimum balcony width to 1.0m, without a reduction in street setbacks.
Attachment 2
6.1
Public open space 6.6
To create public open space appropriate to its context.
N/A
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4.2
Attachment 1: Infrastructure Victoria Options Paper - Council Submission June 2016
30 Year Infrastructure Strategy All Things Considered â&#x20AC;&#x201C; Options Paper
Submission to Infrastructure Victoria By Banyule City Council 17 June 2016
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Attachment 1
Item: 4.2
4.2
Item: 4.2
Attachment 1: Infrastructure Victoria Options Paper - Council Submission June 2016
Table of Contents 1 Introduction ...........................................................................................................................3 2 Options Discussion................................................................................................................3 2.1 Overall.............................................................................................................................................................. 3 2.2 Cultural, Civic, Sporting, Recreation and Tourism................................................................................ 3 2.3 Education and Training ................................................................................................................................. 4 2.4 Transport ......................................................................................................................................................... 4
Attachment 1
Road Congestion and Freight ...................................................................................................................... 4 Active Transport............................................................................................................................................. 5 Mobility and Accessibility Projects.............................................................................................................. 5 Public Transport Improvements.................................................................................................................. 6 2.5 Water and Waste .......................................................................................................................................... 7 3 Conclusions............................................................................................................................7
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Attachment 1: Infrastructure Victoria Options Paper - Council Submission June 2016
4.2
Item: 4.2
1 Introduction Local government is a major provider of infrastructure within Victoria, including roads, footpaths, community halls, leisure facilities, bicycle paths, libraries, waste management and parks. All of these facilities have a significant contribution to public life, and there is increasing demand on providing suitable and fit-for-purpose facilities for the growing population. Banyule City Council is pleased to have the opportunity to comment on the 30 year infrastructure options paper, and has provided commentary on a number of initiatives identified in the options paper in the following sections.
Council’s City Plan (2013-2017)
The Banyule Integrated Transport Plan
Northern Regional Trails Strategy
Recreation Strategy (2013 – 2017)
Arts Plan (2013 – 2017)
Joint Community Infrastructure Plan (incorporating the Darebin Creek Masterplan)
Banyule’s Draft Public Open Space Plan (2016- 2031)
2 Options Discussion This section provides Council’s response to a number of initiatives under the topics identified in the Options paper. Similar initiatives have been grouped together under a mutual heading with the relevant code as appropriate.
2.1 Overall Centralised Planning Scheme (CPS1) State and local government planning is identifying preferred places for high growth within Melbourne’s established suburbs. These locations are linked with the Government’s Plan Melbourne strategy and known as National Employment Clusters (NEC). Banyule Council has been working collaboratively with the Metropolitan Planning Authority, Darebin Council and major stakeholders to setup a land use, development and transport planning framework for the LaTrobe NEC. Moving forward, Banyule welcomes the MPA’s ongoing leadership for the LaTrobe Cluster’s planning and their future relationship with Infrastructure Victoria for infrastructure that enables investment attraction to the cluster. Banyule also welcomes the MPA playing a role to do precinct planning inside the cluster in partnership with Banyule. For the planning scheme, Banyule believes it is best placed to manage decision-making for property development in the cluster. For the LaTrobe Cluster, there is no need for a centralised planning scheme that divests Banyule’s responsibility as a Planning Authority and ORDINARY MEETING OF COUNCIL ON 14 JUNE 2016 Page 151
Attachment 1
The following documents provide further information on Council’s infrastructure priorities:
4.2
Item: 4.2
Attachment 1: Infrastructure Victoria Options Paper - Council Submission June 2016
Responsible Authority. Instead, Council encourages the State to focus on priority public-sector infrastructure investment that gives momentum to wider investment in the cluster. Subregional infrastructure Planning (SIP) Council strongly supports formalising and simplifying a â&#x20AC;&#x153;whole of governmentâ&#x20AC;? approach to sub-regional planning. Improved relationships and partnerships between State Government, State Government bodies and Local Government are important in ensuring the appropriate planning and delivery of infrastructure projects.
2.2 Cultural, Civic, Sporting, Recreation and Tourism
Attachment 1
Community space refurbishment or rationalisation (CSR) A significant portion of community infrastructure is not fit-for-purpose and requires significant investment to bring it up to the appropriate standard. Further development of this concept should be treated as a high priority. Cultural and sports major infrastructure investment framework (CSM) Funding for community sports and cultural facilities should be guided by a transparent investment framework, including a methodology and criteria to prioritise investment decision-making, to ensure that infrastructure delivery can have the added benefits of supporting local sports and community arts participation. Council strongly supports this initiative and recommends its future development should be treated as a high priority. Sport and recreational facility investment framework (SRF) As the stateâ&#x20AC;&#x2122;s population continues to grow, significant investment is required to deliver new and upgraded facilities which can meet the needs of a growing and diverse population. This initiative is strongly supported and it is recommended further development of this concept be treated as a high priority. Community space shared use agreements (CSS1) Community spare shared use agreements are vital in providing a greater number and variety of community activities to be held, particularly in areas with limited community space. Council strongly supports improving resources and governance processes to assist in establishing shared use agreements for community spaces and facilities between different agencies and associations across Victoria. Integrated shared use community and recreation facilities (RFC) Council strongly supports the improvement in joint planning, coordination and governance processes to encourage the delivery of integrated facilities for cultural sporting and recreational activity in multipurpose, shared use facilities. Community infrastructure accessibility (CIM) Council strongly supports using design principles that promote universal access, and provide a design solution that can accommodate and include all people irrespective of mobility, gender or age. It is recommended that further development of this concept be treated as a high priority.
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Attachment 1: Infrastructure Victoria Options Paper - Council Submission June 2016
4.2
Item: 4.2
2.3 Education and Training Lifelong learning hubs (LLH) Council supports the provision of infrastructure that can provide learning across all age groups and benefit all generations. It is recommended that further development of this concept be treated as a high priority.
2.4 Transport Road Congestion and Freight
The North-East Link is Council’s highest transport priority. Banyule’s current arterial road network, including Rosanna Road and Greensborough Highway, is used as a link for freight and commuter traffic between the northern and western suburbs and the south eastern suburbs. Rosanna Road and Greensborough Hwy experience high levels of congestion, impacting on road user safety and the amenity of surrounding residents. The Banyule Integrated Transport Plan (BITP) advocates for a North-East Link as a direct orbital link from the Metropolitan Ring Road to Eastlink. This would provide a direct link for freight and commuters travelling from the northern suburbs to the south eastern suburbs, and provide an alternative link for freight accessing the Hume Highway corridor. A future North East Link is expected to have a greater impact on Rosanna Road, Greensborough Highway and Fitzsimmons Lane than on Plenty Road and Spring St/St Georges Road as identified in the Options paper. It is strongly recommended the Options paper be updated to reflect this. Road space allocation changes (RSA) Council supports the allocation of road space to support a shift towards active and public transport, particularly within Activity Centres and on key routes to and from National Employment Clusters, such as the La Trobe Employment Cluster. Improving public transport service reliability along these areas will provide a greater level of service to the community.
Active Transport Active established areas (AEA) Council strongly supports and advocates for increased investment in cycling and walking infrastructure within established areas, including the completion of the Principle Bicycle Network and Strategic Cycling Corridors within and beyond Banyule. For walking and cycling to become mainstream transport modes, routes should be well connected, direct, and comfortable for people of all abilities. Active lifestyle infrastructure provision and regulation (ALP, ALR) Council strongly supports using design principles that promote walking and cycling in neighbourhoods, such as the Heart Foundations ‘Healthy by Design’. End of trip facilities are essential in increasing use of active transport in our Activity and Neighbourhood Centres, employment locations, schools and public transport hubs, however more needs to be done to facilitate the provision of these facilities. As well as developing funding mechanisms to retrofit end of trip facilities, the Victorian Planning Scheme should be ORDINARY MEETING OF COUNCIL ON 14 JUNE 2016 Page 153
Attachment 1
North-East Link (NEL)
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Attachment 1: Infrastructure Victoria Options Paper - Council Submission June 2016
updated to ensure new developments in established areas improve active transport uptake through increased provision of end of trip facilities. The current requirements within the planning scheme are well below standard and best practice. Bicycle and walking data and network expansion (BWP1, BWP2, BWP3)
Attachment 1
Council strongly supports the collection of active transport data to enhance understanding of these transport modes, and provide better planning of infrastructure to support increased uptake of active transport. Council further supports and advocates strongly for the expansion of the on- and off-street cycling network, particularly along missing links within the identified strategic cycling corridors. However, further work needs to be undertaken prior to large scale separation of pedestrians and cyclists, to ensure the appropriate type of infrastructure is constructed. Outside of highly pedestrianised areas or along major cycling routes, Council encourages road users to share the road spare, and considers this approach to be suitable outside of the higher trafficked areas.
Mobility and Accessibility Projects Public transport accessibility (PTV) Council strongly supports the provision of universal access across the public transport system, as it provides people of all abilities with the opportunity to use public transport. Further investment is required to ensure railway stations and other transport interchanges are accessible, as the majority of railway stations within Banyule do not have suitable wheelchair access. In the interim, information should be made available to identify to passengers the accessibility arrangements at each station. Public transport alternative use of taxis or hire cars (PTA) Community transport provides an important link for transport disadvantaged members of the community (those with limited or no access to cars and restricted access to conventional public transport), allowing those with limited mobility to connect to services, jobs, and social opportunities. Council supports the development of a State Government community transport model, and considers changing the regulations to support and encourage alternative transport services in outer suburban, regional and rural areas to provide greater opportunity to those with poor access to public transport.
Public Transport Improvements Employment centre mass transit network (MTN) Work is currently underway to identify the transport needs of the Latrobe National Employment Cluster. Ensuring services are delivered to the required level of service is vital in ensuring ongoing growth and success of these clusters. Council strongly supports the provision of a mass transit network that connects heavy rail and outlying areas to the Latrobe cluster that complements the existing heavy rail system. Doncaster Public Transport (DBI, DHR, DTS) Council strongly supports the provision of a heavy rail link to Doncaster via the Clifton Hill Loop. While DART provides a direct connection from Doncaster to the CBD as a â&#x20AC;&#x2DC;park and rideâ&#x20AC;&#x2122; service, this does not offer or provide connections for other destinations along the route, including Bulleen, Ivanhoe East, Kew and the future development at the Alphington Paper Mill site at Chandler Highway. ORDINARY MEETING OF COUNCIL ON 14 JUNE 2016 Page 154
Attachment 1: Infrastructure Victoria Options Paper - Council Submission June 2016
Given the future and growing prominence of the Latrobe Employment Cluster, providing a heavy rail connection to link into the Heidelberg-Hurstbridge Link is considered to be an important link in reducing commuter traffic in the north east.
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Item: 4.2
Metropolitan bus network reform and Smartbus service increase (MBN, SSP) Council strongly supports a reform of the metropolitan bus network to improve service reliability, coverage and improved timetable coordination between bus and rail services. Expansion of the SmartBus network is also supported, however it is important to tie the expansion into the emerging national employment areas, not just the inner and western suburbs. The introduction of a route hierarchy is also supported, as it is considered to lead to a better public transport network.
Council supports the Melbourne Metro 2 proposal, and its resulting frequency and service improvements to services along the Hurstbridge and South Morang rail lines. This project would remove the bottleneck at Clifton Hill, and allow for the future integration of the Doncaster Rail Line Upgrade of Public Transport modal interchanges It is disappointing there is no discussion or initiative within the options paper on the upgrading of public transport modal interchanges. Providing effective and efficient connection points between public transport modes improves the attractiveness of public transport, and enhances the coverage of the public transport network. Within Banyule, both Greensborough and Heidelberg railway stations are serviced by a number of premium bus services (SmartBus services such as the 901, 902 and 903 routes) and neighbourhood bus services. However, connections between modes at these locations are limited due to the lack of integration between the bus stops and the railway stations. Upgrading modal interchanges would work well in conjunction with a number of initiatives outlined above and would address the following needs identified within the Options Paper: -
Address infrastructure demands in areas with high population growth.
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Respond to increasing pressures on health infrastructure, particularly due to ageing.
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Improve accessibility for people with mobility challenges.
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Meet growing demand for access to economic activity in central Melbourne.
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Improve access to middle and outer metropolitan major employment centres.
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Improve access to jobs and services for people in regional and rural areas.
Council strongly supports further consideration of this initiative as part of the final Infrastructure Strategy.
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Attachment 1
Melbourne Metro 2 (MMS)
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Item: 4.2
Attachment 1: Infrastructure Victoria Options Paper - Council Submission June 2016
2.5 Water and Waste Stormwater Harvesting and Quality Management (SRH, SRQ) Council supports the harvesting of stormwater for use in a range of non-potable purposes, and has already invested $6 million over the past five years to provide a suitable water supply for a number of sporting reserves and parks. Further exploration of this initiative to provide large scale stormwater management projects across municipal boundaries is recommended.
Attachment 1
Wastewater system augmentation in high growth areas (WWS) Council supports increasing capacity for sewerage and wastewater treatment to manage the future demand in Melbourne and regional Victoria. The development of this concept should be treated as a high priority, particularly in relation to providing recycled water for sporting fields and parks.
3 Conclusions Council welcomes this opportunity to have its say and looks forward to working further with Infrastructure Victoria and the State Government to progress the initiatives identified within the options paper and the future infrastructure strategy.
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Attachment 1: Petrie Park and Rattray Reserve - Summary of Key Themes
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Attachment 2: Petrie Park and Rattray Reserve Master Plan - Final Report - June 2016
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Attachment 2: Petrie Park and Rattray Reserve Master Plan - Final Report - June 2016
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Attachment 2: Petrie Park and Rattray Reserve Master Plan - Final Report - June 2016
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Attachment 2: Petrie Park and Rattray Reserve Master Plan - Final Report - June 2016
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Attachment 2: Petrie Park and Rattray Reserve Master Plan - Final Report - June 2016
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6.2
Attachment 1: Summary of Consideration of Submissions Received on the Proposed Budget 2016/2017 (and Proposed City Plan 2013-2017 (Year 4))
Attachment 1
Item: 6.2
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Attachment 1: Summary of Consideration of Submissions Received on the Proposed Budget 2016/2017 (and Proposed City Plan 2013-2017 (Year 4))
Attachment 1
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Attachment 1: Summary of Consideration of Submissions Received on the Proposed Budget 2016/2017 (and Proposed City Plan 2013-2017 (Year 4))
Attachment 1
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Attachment 1: Summary of Consideration of Submissions Received on the Proposed Budget 2016/2017 (and Proposed City Plan 2013-2017 (Year 4))
Attachment 1
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Item: 6.2
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Attachment 1: Summary of Consideration of Submissions Received on the Proposed Budget 2016/2017 (and Proposed City Plan 2013-2017 (Year 4))
Attachment 1
Item: 6.2
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Attachment 1: Summary of Consideration of Submissions Received on the Proposed Budget 2016/2017 (and Proposed City Plan 2013-2017 (Year 4))
Attachment 1
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Item: 6.2
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Attachment 1: Summary of Consideration of Submissions Received on the Proposed Budget 2016/2017 (and Proposed City Plan 2013-2017 (Year 4))
Attachment 1
Item: 6.2
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Attachment 1: Summary of Consideration of Submissions Received on the Proposed Budget 2016/2017 (and Proposed City Plan 2013-2017 (Year 4))
Attachment 1
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Item: 6.2
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Attachment 1: Summary of Consideration of Submissions Received on the Proposed Budget 2016/2017 (and Proposed City Plan 2013-2017 (Year 4))
Attachment 1
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Attachment 1: Summary of Consideration of Submissions Received on the Proposed Budget 2016/2017 (and Proposed City Plan 2013-2017 (Year 4))
Attachment 1
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Item: 6.2
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Attachment 1: Summary of Consideration of Submissions Received on the Proposed Budget 2016/2017 (and Proposed City Plan 2013-2017 (Year 4))
Attachment 1
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Attachment 1: Summary of Consideration of Submissions Received on the Proposed Budget 2016/2017 (and Proposed City Plan 2013-2017 (Year 4))
Attachment 1
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Item: 6.2
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Attachment 1: Summary of Consideration of Submissions Received on the Proposed Budget 2016/2017 (and Proposed City Plan 2013-2017 (Year 4))
Attachment 1
Item: 6.2
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Attachment 1: Summary of Consideration of Submissions Received on the Proposed Budget 2016/2017 (and Proposed City Plan 2013-2017 (Year 4))
Attachment 1
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Item: 6.2
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Attachment 1: Summary of Consideration of Submissions Received on the Proposed Budget 2016/2017 (and Proposed City Plan 2013-2017 (Year 4))
Attachment 1
Item: 6.2
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Attachment 1: Summary of Consideration of Submissions Received on the Proposed Budget 2016/2017 (and Proposed City Plan 2013-2017 (Year 4))
Attachment 1
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Item: 6.2
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6.3
Attachment 1: Statutory Declaration of the return of the 2016 General Revaluation for the Municipality of Banyule
Attachment 1
Item: 6.3
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Attachment 1: Banyule Environment Advisory Committee BEAC April 2016 Meeting notes
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Item: 6.4
Banyule Environment Advisory Committee Meeting Notes Wednesday 13 April, 2016 6.30PM (Refreshments) 7PM - 9PM Rosanna Meeting Room 1
Attachment 1
1. Present Community Representatives: Kate Roberts (interim Chair), Alan Leenaerts, Matt Hall, Denise Fernando, Maree Keenan, Peter Castaldo. Guests The Wilderness Society Council Officers: Daniel Kollmorgen, John Milkins, Councillor Representatives/Attendees: Cr Mark Di Pasquale, CR Craig Langdon for item 16.01 Apologies: Jonathan Thom, John Dâ&#x20AC;&#x2122;Aloia 2. Confirmation of March meeting notes AL / MK 3. Disclosures of Interests None 4. Matters arising from previous meetings
16.01 Beyond Paris BZE Case Study (AL) AL is seeking a presentation for next meeting. Hazelwood advocacy (AL/PC) BEAC discussed a range of matters relevant to the operation of the Hazelwood power station. AL provided the following links and examples of transition from coal: UK announces end of coal http://www.bbc.com/news/business-34851718 Dutch end of coal http://phys.org/news/2015-11-dutch-lawmakers-coal-power.html Belgiumâ&#x20AC;&#x2122;s last coal power plant, Langerlo, closed on 30 March.2016 In July, Delta Energy announced it was closing the Munmorah coal power station on the NSW central coast. ORDINARY MEETING OF COUNCIL ON 14 JUNE 2016 Page 198
Attachment 1: Banyule Environment Advisory Committee BEAC April 2016 Meeting notes
America's Power Plant Problem - Pacific Standard www.psmag.com/.../what-to-do-with-americas-abandoned-power-plants?... Feb 1, 2016 - More than 200 out of the 523 coal-fired power plants that were in operation five years ago are now closed or slated for closure.
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Item: 6.4
The final coal plant in Ontario, Thunder Bay Generating Station, stopped burning coal in April 2014.[36]
In 2007, Germany announced plans to phase out hard coal-industry subsidies by 2018, a move which is expected to end hard coal mining in Germany.[41][42][43][44][45] In 2014, almost 80 per cent of the electricity produced in New Zealand was Sustainable energy.[51] On 6 August 2015,Genesis Energy Limited announced to closed its two last coal-fueled power stations.[52] In 2007, 154 new coal-fired plants were on the drawing board in 42 states.[60] By 2012, that had dropped to 15, mostly due to new rules limiting mercury emissions, and limiting carbon emissions to 1,000 pounds of CO2 per megawatt-hour of electricity produced.[61] Despite such pledges, a 2012 report by Oil Change International which analyzed 2011 spending by the world's wealthy nations found five times as much being spent on fossil fuel subsidies than climate aid: $58 billion was spent in fossil fuel subsidies that year, as compared with $11 billion spent by such nations towards climate adaptation and mitigation in developing countries, with figures for the U.S. at $13 billion in fossil fuel subsidies versus $2.5 billion in climate aid for 2011.[30] Recommendation BEAC recommended that Council consider writing to the State government urging the rapid decommissioning of Hazelwood and investment in renewable energy sources. 14.23 Urban Forest Strategy (DF) DF raised concern that the Urban Forest Strategy listed plane trees (Plantanus) as a species that sequesters carbon at a high rate. There is concern that this listing is based on European or North American data wholly inappropriate for Australian conditions, and may lead plane trees being planted in preference to local species. JM noted Parks and Gardens department advice that approximately 10 Plane trees have been planted in the last decade as infill plantings in existing Plane tree avenues. There is no intent to plant beyond these areas and, and the development of the Urban Forest Management Plan and the Street Tree Master Plan under the overall Strategy. Nonetheless, the underlying science must be relevant to the Australian context, which the consultant indicated was the case in the modelling tool used in the development Urban Forest Strategy. Action Manager Parks and Gardens to facilitate a meeting with DF & colleagues and the Urban Forest Strategy consultants to discuss the scientific basis of carbon sequestration figures in the local Australian context. ORDINARY MEETING OF COUNCIL ON 14 JUNE 2016 Page 199
Attachment 1
India's federal energy minister is planning to stop importing thermal coal by 2018.[39]
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Item: 6.4
Attachment 1: Banyule Environment Advisory Committee BEAC April 2016 Meeting notes
5. Other Business 6. 16.08 Ethical Paper Pledge (All) Local members of the Wilderness Society (WS) were invited to speak to BEAC in reference to a Notice of Motion at Council’s meeting of 4 April 2016, which read:
Attachment 1
That a report be presented to Council regarding the use of ethical office paper in its operations and any implications of signing the Wilderness Society of Victoria’s Ethical Paper pledge. Such a report is to include advice from Council’s Environment Advisory Committee. In addition to the Wilderness Society presentation, a submission to BEAC was circulated from a local community member providing an alternative point of view. BEAC discussed the WS presentation and additional submission and requested that the item be tabled for feedback at the May meeting following consideration of the points raised in the material provided. 7. 16.09 Great Forest National Park (All) Local members of the Wilderness Society (WS) were invited to speak to BEAC in reference to a Notice of Motion at Council’s meeting of April 2016, which read: That a report be presented to Council regarding the proposal to create a Great Forest National Park in the Central Highlands to the east of Melbourne. The report is to include consideration of advice from Council’s Environment Advisory Committee and Economic Development Department. In addition to the Wilderness Society presentation, a submission to BEAC was circulated from a local community member providing an alternative point of view, as well as a letter to Council from the Institute of Foresters Australia, and a recent media article. BEAC discussed the WS presentation and additional submissions and requested that the item be tabled for feedback at the May meeting following consideration of the points raised in the material provided.
Contact John Milkins on 9457 9834 for further information Next Meeting: May 18, 2016
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Attachment 2: Banyule Environment Advisory Committee (BEAC) May 2016 Notes Banyule Environment Advisory Committee
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Item: 6.4
Meeting Notes Wednesday 18 May, 2016 6.30PM (Refreshments) 7PM - 9PM Rosanna Meeting Room 1
Community Representatives: Denise Fernando (interim Chair), Alan Leenaerts, Jonathan Thom, Matt Hall, Maree Keenan, Peter Castaldo. Guests Justine Holmes (BZE), MarieClaire Holm (CLS SHCP)
Council Officers: Daniel Kollmorgen, John Milkins, Councillor Representatives/Attendees: CR Craig Langdon for items 16.01, 16.08 CR Tom Melican for 16.09 16.11, 16.12,16.13 Apologies: Kate Roberts, John Dâ&#x20AC;&#x2122;Aloia 2. Confirmation of March meeting notes MK / AL 3. Disclosures of Interests AL and PC noted that they were members of Beyond Zero Emissions (BZE). 4. Matters arising from previous meetings
16.01 Beyond Paris BZE Case Study (AL) Justine Holmes from Beyond Zero Emissions (BZE) (http://bze.org.au/) presented to BEAC on opportunities for the development and support of Zero Carbon Communities in Banyule. A range of BZE research and publications were covered including the Zero Carbon Australia Buildings Plan, Stationery Energy Plan, Renewable Energy Superpower and Energy Freedom. The concept of High Ambition Communities seeking to achieve zero carbon, zero net carbon or 100% renewable source power within a nominated timeframe was discussed. Recommendation BEAC recommended that Council consider opportunities to support a suburb or defined area of the municipality in seeking to achieve the status of a High Ambition Community (zero carbon / zero net carbon emissions/100 % renewables)
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Attachment 2
1. Present
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Item: 6.4
Attachment 2: Banyule Environment Advisory Committee (BEAC) May 2016 Notes
16.08 Ethical Paper Pledge (All) Local members of the Wilderness Society (WS) were invited to speak to BEAC’s April meeting in reference to a Notice of Motion at Council’s meeting of 4 April 2016, which read:
Attachment 2
That a report be presented to Council regarding the use of ethical office paper in its operations and any implications of signing the Wilderness Society of Victoria’s Ethical Paper pledge. Such a report is to include advice from Council’s Environment Advisory Committee. In addition to the Wilderness Society presentation, a submission to BEAC was circulated from a local community member providing an alternative point of view. Over April, BEAC reviewed the presentation and submission and the item was discussed at the May meeting. Recommendation BEAC recommended that Council sign the Ethical Paper Pledge, noting that Council’s paper usage is already in accord with the pledge. 16.09 Great Forest National Park (All) Local members of the Wilderness Society (WS) were invited to speak to BEAC in reference to a Notice of Motion at Council’s meeting of April 2016, which read: That a report be presented to Council regarding the proposal to create a Great Forest National Park in the Central Highlands to the east of Melbourne. The report is to include consideration of advice from Council’s Environment Advisory Committee and Economic Development Department. In addition to the Wilderness Society presentation, a submission to BEAC was circulated from a local community member providing an alternative point of view, as well as a letter to Council from the Institute of Foresters of Australia, and a recent media article. Over April, BEAC reviewed the presentation and submission and the item was discussed at the May meeting. Recommendation BEAC supports the proposal for a Great Forest National Park and recommends that Council also indicate its support for the creation of a Great Forest National Park due to the direct and indirect benefits to Banyule residents. BEAC noted that the precautionary principle should be applied to facilitate benefit realisation in the areas of: • biodiversity • water quality • drinking water supply • tourism opportunities • wildlife corridor connectivity • mental health • clean air • the uniqueness of the old growth tall forests of SE Australia • inter and intragenerational equity • natural heritage ORDINARY MEETING OF COUNCIL ON 14 JUNE 2016 Page 202
Attachment 2: Banyule Environment Advisory Committee (BEAC) May 2016 Notes
6.4
Item: 6.4
5. Other Business 16.11 Sister City proposal (Marie Claire Holmes Community Leaders, Sustainable Homes & Communities Program)
Action JM to circulate a Sister City MOU example between a local Melbourne Council and a European town. Recommendation BEAC encouraged the development of community to community links with the Swedish town of Växjö, and will review further information to be provided on MOUsthat might facilitate Council to Council links. 16.12 Plastic Bag Free Victoria (DK) BEAC reviewed a recent Surf Coast Shire Policy relating to Plastic wise events on Council managed land. Recommendation BEAC recommended that Council develop a policy addressing the use of single use plastics at events conducted on land, roads or buildings managed by Council. 16.13 Draft Banyule Open Space Strategy (JM) JM circulated a link to the draft Banyule Open Space Strategy for BEAC’s review and input at the June meeting. http://www.banyule.vic.gov.au/Council/Community-Consultation/DraftOpen-Space-Plan-2016-to-2031
Contact John Milkins on 9457 9834 for further information Next Meeting: June 8, 2016
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Attachment 2
Marie Claire Holmes from the Community Leaders course running under Council’s Sustainable Homes & Communities Program presented to BEAC on the opportunity for a sister city relationship with the Swedish town of Växjö. This town has made significant progress with climate change adaptation and mitigation and has a strong Transition Town community.
Attachment 3: Chandler Highway Widening - Hon Bruce Atkinson MLC response
Attachment 3
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6.4
Attachment 4: Chandler Highway Widening - Mr Colin Brooks MP
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Attachment 5: Planning Infringement Penalties For Illegal Tree Removal - The Hon Richard Wynne
Attachment 5
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Item: 6.4
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Attachment 5: Planning Infringement Penalties For Illegal Tree Removal - The Hon Richard Wynne
Attachment 5
Item: 6.4
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