Victoria West Elementary School Parent Advisory Committee April 13 2016, 6:30-8:00 pm General Meeting Minutes Agenda: 1. 2. 3. 4.
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Acknowledgement of territory (1min) Introductions (3 min) Acceptance of the agenda (1 min) Principal’s Report (10 min) a. Executive Reports b. Treasurer’s Report (5 min) c. VCPAC Report (Amy) (5 min) Business/Action items arising from previous minutes: a. Book fair b. Playground/ grant writing team (Aaren/ Maria) c. Walkathon May 6 New business a. Staff Appreciation Lunch – date b. PAC funding – Rachel/ floor hockey c. Staples – program/ support d. Gaming night e. Vic West Fest Sat May 14 f. Vic West St Fest Sun June 12 (by May 13) (10 min)
(5 min) (15 min) (5 min) (5 min) (5 min) (5 min) (10 min)
WELCOME TO THE MEETING! Attendance: AM, CM, AB, MM, CE, CF, Ms. Gerber, Ms. Courville Parents/Caregivers: Please see our pleas for help! 1. Acknowledgement of territory done 2. Introductions - Not necessary
(1min)
(3 min)
3. Acceptance of the agenda - No additions
(1 min)
4. Principal’s Report (10 min) - The books have arrived for the Book Fair running this week. Diane and Brianna are recruiting volunteers...please see them on the playground to volunteer your time or email vicwestpac@gmail.com - the Spirit of Alliance program is going great; students are enjoying reading about the good deeds on the bulletin board outside Mr. Edwards room - Growing Chefs is back this year for Mr. Edwards and Ms. Carrico’s students - Ms. Prince has Esquimalt High buddies coming in for her students - The staff is planning a Fun Day on Wednesday, June 22nd in the afternoon - The track and field meet will be on May 27th for gr. 3/4/5
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Victoria West Elementary School Parent Advisory Committee April 13 2016, 6:30-8:00 pm General Meeting Minutes - The District has been doing a lot of work in the rain garden, cleaning it up and replanting - The new floor will be polished this weekend and has hugely improved the interior of the school - staffing has started for the 11 Divisions next school year. There will be 47-50 kindergarteners and a total school population of approximately 245 students - Students will start the school year in their ‘real’ classrooms again next year - Welcome to Kindergarten is on Monday, May 2nd from 10:15-11:30ish and volunteers are needed to welcome parents on behalf of the PAC. Please email vicwestpac@gmail.com if you have a bit of time that morning to help. - There are only 10 weeks of school left! Questions from parents: - When was the last time our water was tested for lead? - At some point over the past few years, but Ms. Courville will find out the exact date. - is there a list of upgrades that will be happening to the interior of the school? Are the bathrooms on that list? - There is a casual list and the bathrooms can definitely be added to it. The entryway will be spruced up and capital projects will happen according to the District’s schedule (windows, seismic upgrades, roof, painting, etc.) 5. Executive Reports a. Treasurer’s Report (5 min) - Chequing account: $8376.00 (from fundraising) - Gaming account: $3888.00 (from gaming funds from government for teachers to spend on fieldtrips and whole school projects) - Playground fund: $1535.00 (saving for playground in back field) - Request for funds to buy cookies and juice for floor hockey club. Voted YES. - The letter to staff reminding them to earmark their fieldtrip and consumable money has yet to go out Action item: AM and CM to compose the note and email to staff ASAP. - There is another $250 available for parent education. Do we need it? Can we put it towards next year’s parent Ed night? Action item: CM to gather more information.
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Victoria West Elementary School Parent Advisory Committee April 13 2016, 6:30-8:00 pm General Meeting Minutes b. VCPAC Report (Amy) (5 min) - The Annual General Meeting is on April 26th at Cedar Hill Middle school with elections to follow. Nominations are due on April 22 nd although they can be made from the floor at the time - The VCPAC awards nominations are due on May 3rd; see here: http://www.vcpac.ca/vcpac-awards to nominate a special teacher, parent or volunteer 6. Business/Action items arising from previous minutes: a. Book fair - Volunteers are being trained - There will be an Interac machine this year b. Playground/ grant writing team (Aaren/ Maria) (5 min) - Sutton Group and Rotary Club have been approached for funds; the Sutton Group has an Adopt A School program and we are waiting to see if our school is chosen. The Rotary Club grant has an Aug. 31st deadline for funding next year. - Chris at Garden City has created a concept drawing which may be shown at the end of the meeting and then again at a Playground Meeting for everyone who is interested and wants to provide feedback. Once the plan is approved by the school community then it moves onto the District which needs to check it over for safety before the final drawing is done and construction begins. c. Walkathon May 6 (15 min) - Water bottles have arrived and are very fun! - 101 pledge packages have arrived in the office and all money will be counted this weekend so that incentives can be ordered. Action items: CM to organize paperwork, AM to host counting night, others will confirm if they can help. 7. New business a. Staff Appreciation Lunch – date (5 min) - Most staff is on site on Tuesday, Wednesday and Thursday so June 2 nd would work Action item: Sort out details of who’s bringing what and where to order pizzas at May meeting b. PAC funding – Rachel/ floor hockey (5 min) Voted yes www.vicwestpac.com
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Victoria West Elementary School Parent Advisory Committee April 13 2016, 6:30-8:00 pm General Meeting Minutes - Floor hockey club ends on April 26: AM to write a card to thank Scott for coming from Esquimalt High to enthusiastically support this club. c. Staples – program/ support (5 min) - We do not have enough volunteers to organize and distribute the school supplies this year. We are encouraging parents to look here: https://vicwest.sd61.bc.ca/parent-info/school-supplies-2015-2016/ and go to Monks with the list for one-stop shopping d. Gaming night (5 min) - S&B with Interactivity Board Game Cafe are offering schools a special parent education night where they bring games into the school and provide instruction and support to those playing. PAC could provide treats to purchase. - Super important that only families come (no children on their own). We could have ‘teams’ to encourage this - Cost to PAC is $50 per expert with a minimum of three experts = $150 (we could use some of that additional parent Ed money) - Administrators were happy with the idea and thought it was a great way to get kids away from screens and families playing together. Might become an alternative to family movie night. Action item: Discuss at next Executive Meeting and AM to invite a spokesperson to next PAC meeting to pitch the idea. e. Vic West Fest Sat May 14 from 11-3pm (10 min) - Important that the PAC is there to represent the school and answer questions. What will we do? Bubbles? Chess? Long paper with questions for kids to answer? - Who can be there? Possibly MM, CM, AM? Anyone else available? Action item: AM reply yes to request and then we can sort out the details at the next Exec. Meeting. AB to put out a call for volunteers far and wide. f. Vic West St Fest Sun June 12 (by May 13) (10 min) - deemed not worth attending from previous experience & lack of volunteers
Thank you so much for supporting Vic West Elementary! NEXT PAC MEETING: May 11, 2016 6:30 – 8:00 pm in the Library www.vicwestpac.com
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