Aspect of post profile
Explanation
Example for M&E manager in Figure C1-4
Job title
The name of the post that will be written on the office door.
M&E Manager
Location
Where the post will be located.
Gaberone, Botswana
Reporting line
The name of the post to whom the person will report.
Director of Programs
Primary purpose A statement of the primary purpose of the post. of this position What is the main outcome that the post will be expected to achieve?
To ensure that the organization uses accurate, up-to-date and relevant information to inform its strategic and operational decisions
Key performance This is a description of the main M&E functions that areas the person would need to undertake (use results from Step 3). If the person also has other functions, create two sub-sections: one for other responsibilities and one for M&E responsibilities. Include both sets of functions in this section. The person’s performance appraisal is usually linked to the areas listed here, so make sure that person’s M&E functions are included in the list of key performance areas.
1. Create and maintain M&E partnerships
Job description
(Example of one of the Key Performance Areas expanded)
This is a detailed account of how the person will fulfill his/her functions. It defines the M&E functions in more detail by breaking every M&E function into individual tasks.
2. Lead annual M&E work planning 3. Manage M&E staff 4. Lead M&E planning processes
1. Create and maintain M&E partnerships
• Maintain an inventory of M&E partners
• Set up and establish relationships with partners
• Organize and chair quarterly M&E partners meetings Job specification
This is a list of the academic qualifications that the person must have obtained in order to fulfil the post, as well as work experience and any professional skills required or specified. Academic qualifications are usually post-graduate; undergraduate; certificates; diplomas; and/or short courses (e.g., training workshops).
First degree in social sciences Master’s degree in international development or social sciences in a related field Five years’ experience in management of at least 5 staff Five years’ experience in monitoring and evaluation Excellent systems building and communication skills
Structure and Organizational Alignment for Monitoring and Evaluation Systems
75
Chapter 1
Table C1-2: Post Profile Explanation and Example