THE CONSTITUTION OF THE COLLEGE OF BUSINESS ADMINISTRATION STUDENT COUNCIL PREAMBLE We, the students of the College of Business Administration Student Council, imploring the aid of Almighty God, in order to build a just and humane college and establish a student council that shall embody our ideals and aspirations, voice out the interests and needs of the student body, unite the different sectors and factions of the college and uphold the ideals of truth, justice, freedom, love, equality, peace and democracy, do ordain and promulgate this Constitution.
Title I COLLEGE OF BUSINESS ADMINISTRATION STUDENT COUNCIL Article I Section 1
NAME
Section 2
The name of the organization shall be College of Business Administration Student Council, hereafter referred to as UP BAC. The official logo of the BAC shall be:
Section 3
The official color of UP BAC shall be royal blue (color hex #053194).
Article II Section 1 Section 2 Section 3 Section 4
Article III Section 1
Section 2
Article IV Section 1 Section 2 Section 3 Section 4 Section 5 Section 6
NATURE The BAC is a non-stock, non-profit, political organization duly recognized in the College of Business Administration (CBA) and in the University of the Philippines, Diliman, Quezon City. UP BAC shall be the official student governing body of the College of Business Administration. UP BAC shall be composed of duly elected and duly appointed members. UP BAC shall be based in the College of Business Administration, U.P. Diliman, Q.C.
JURISDICTION As the official student governing body of CBA, UP BAC shall have its jurisdiction over students enrolled in the courses of Business Administration (BA), Business Administration and Accountancy (BAA), Master of Business Administration (MBA), Master of Science in Finance (MSF), Doctor of Business Administration (DBA), and all the service-oriented and non-service oriented BA-based organizations. UP BAC shall have jurisdiction over matters, affairs and activities that affect the students of the College.
PURPOSE To promote the well-being and general welfare of the BA students through projects and innovative opportunities that provide holistic development; To coordinate the activities of the BA-based organizations, and promote camaraderie among them; To pursue goals of unity among the batches and within the College as a whole; To enrich and supplement college and university experience among BA students; To serve as the liaison between the student body and the College Administration; To represent the student body in University matters 1
Article V Section 1
Section 2
Section 3 Section 4 Section 5
Section 6
Section 7
Section 8
MEMBERSHIP UP BAC shall be composed of the following members: a) duly elected Chairperson, ViceChairperson, the CBA Representative to the University Student Council (USC), eleven (11) Councilors, two (2) Terminal Representatives, two (2) Senior Representatives (1 BA and 1 BAA), two (2) Junior Representatives (1 BA and 1 BAA), three (3) Sophomore Representatives, and three (3) duly-appointed Freshmen Representatives. The incumbent student council may choose to appoint or hold an election for the position of MBA Representative, MSF Representative and DBA Representative when the need arises or when it is seen fit. The duly elected CBA Representative to the University Student Council (USC) shall be an official member of UP BAC. Current non-BAC members who have served as BAC Officials for at least one (1) full term shall be an honorary UP BAC member. All the elected members of UP BAC shall hold office for one full term which shall begin two weeks after the declaration of results of the election. A full term for appointed officials would be the period starting from the very hour of formal appointment until two weeks following the announcement of a new roster of officials which would result from the next college election. The incumbent UP BAC members shall remain responsible for its projects that will take place after the end of its members’ term. The UP BAC Chairperson, Vice-Chairperson and College Representative shall not be allowed to hold any elected nor appointed position in any other UP-based organization. In the case of the College Representative, positions may be accepted only from the University Student Council. All UP BAC members shall not be allowed to hold elected or executive positions in any other UP-based organization provided that, aside from the Chairperson, Vice-Chairperson and College Representative, UP BAC members are allowed to hold at most two (2) appointed positions. The UP BAC structure shall be as follows: Chairperson
Vice-Chairperson
Councilors (11)
CBA Representative
Batch Representatives (12)
Finance (1) Operations (1) Marketing (2) Publicity and Promotions (2) Logistics (1) External Affairs (1) Internal Affairs (1) Student Relations (1) Education and Research (1) 2
Freshmen (3) Sophomore (3) Junior (2) Senior (2) Terminal (2)
Article VI
FUNCTIONS AND POWERS OF THE BAC MEMBERS
Section 1
The Chairperson: a) shall be the Chief Executive Officer (CEO) of UP BAC; b) shall be in-charge of directing and overseeing the activities of UP BAC; c) shall inspire motivation and promote the well-being of all UP BAC members; d) shall NOT have veto power in decision-making situations; e) shall be in-charge of the proper turnover of the incumbent council to the new council; f) shall be responsible for accepting, communicating and confirming BA-based organization partnership requests g) shall review and approve expense vouchers; h) shall be responsible for producing a semestral report containing relevant internal information about the UP BAC; i) shall preside over all the UP BAC meetings (unless otherwise agreed upon); j) shall preside over Executive Council (ExeCoun) meetings in the absence of the UP BAC Vice-Chairperson.
Section 2
The Vice-Chairperson: a) assumes the powers of the Chairperson in case of absence, incapacity, resignation, suspension, impeachment, or death; b) shall assist the Chairperson in all executive functions; c) shall be the convener of the ExeCoun and preside all ExeCoun meetings; d) shall have jurisdiction over matters and issues that concern the student center and the UP CBA-based organizations; e) shall, together with the Logistics Councilor, serve as the liaison between the student body and the College Administration on matters concerning the college facilities f) should he/she fail to keep his/her position for any valid reason, shall be replaced through an appointment by the incumbent Council. (Please refer to Article XII, Section 3) g) shall be responsible for producing annual report containing relevant internal information about the ExeCoun.
Section 3
The Councilors: a) for Finance i. shall be tasked with collecting all types of fees and dues from the members of the BAC and/or from other persons with accounts due to UP BAC. ii. shall act as the keeper and signatory of the UP BAC passbook bank account and as the custodian of all funds. iii. shall approve expenses jointly with the Chairperson and the Vice-Chairperson and shall design controls and disbursement systems for the approval of the Chairperson and the Vice-Chairperson. iv. shall be obligated to produce financial statements at least once per semester audited by the Councilor for Education and Research (which will be publicly posted) or upon the formal written request of any of the members of UP BAC and students under its jurisdiction. v. shall, to the greatest extent possible, keep confidential all financial matters of UP BAC from non-BA students, unless formally requested upon for a significant purpose, of which the degree of significance would have been evaluated by the majority of UP BAC prior to the release or restraint of such documents. b) for Operations i. shall take charge the proper tracking of each UP BAC projects by ensuring that all are on their scheduled timeline ii. shall manage the release and analysis of the post-event survey of the different UP BAC projects to the CBA community. Consequently, he/she shall be responsible to communicate the results to UP BAC. iii. shall be tasked with designing and managing the documentation system necessary for the different UP BAC projects which majorly includes: (1) Project Planning, (2) Post Documentation, and (3) Project Evaluation forms iv. shall coordinate the project heads and the respective councilor for the certain function 3
to align policies to ensure the smooth flow of each activity or project shall coordinate with the councilors and his/her Council Associates to ensure proper tasking and project assignments vi. shall spearhead the management of the UP BAC leadership program; major responsibilities include- (1) the recruitment for both the Council Associates and the Project Heads (2) the development of a value-adding program for the members of the leadership program and (3) the semestral evaluation of the program its members. v.
c) for Marketing i. shall generate resources for the council’s operations through partnerships, sponsorships, and solicitations in cash or in kind from non-student organizations including but not limited to corporate entities. ii. shall head the planning and writing of concept papers or proposals for the purpose mentioned in the preceding statement. iii. shall head the coordination, negotiation and communication with interested companies for the generation of funds. iv. shall be tasked with turning over all funds generated to the Councilor for Finance. v. shall create and maintain a system for updating the marketing database, storing exchange deals, and addressing all the marketing needs of the sponsors. d) for Publicity and Promotions i. shall take charge of information dissemination to the student body including the promotions of council initiatives and communication of important announcements ii. shall set specific branding standards for the UP BAC, ensure proper alignment and approval of all promotional materials to said standards iii. shall manage and create necessary systems for all official UP BAC media accounts iv. shall centralize schedule and channels of promotional releases v. shall be in charge of scheduling and supervising workshops that are related to promotional activities vi. shall coordinate with the Student Relations Councilor for the production of the UP BAC newsletter vii. shall assist the administration in managing the CBA website e) for External Affairs i. shall ensure smooth public relations with non-CBA based organizations and local councils ii. shall be in charge of the execution and monitoring partnerships with non-CBA based and non-corporate organizations and local councils iii. shall promote events and opportunities from other colleges and organizations to UP BAC and CBA iv. shall be tasked with promoting UP BAC and CBA events to other colleges and organizations v. shall officially represent the CBA in the League of College Councils (LCC) and disseminate information to UP BAC; vi. shall ensure consistent representation of UP BAC in the All-Leaders Conference (ALC), General Assembly of Student Councils (GASC) and other assemblies f) for Internal Affairs (Secretariat) i. shall be in charge of organizing UP BAC activities that are internal in nature. ii. shall be tasked with secretarial work by taking down the minutes of all regular and special meetings, and publishing copies to the CBA community; iii. shall be tasked with taking down the minutes of the ExeCoun Meetings and providing the Executive Officers (EOs) of the Executive Council with copies of said minutes. iv. shall keep track of attendance of the members in UP BAC activities and provide a report of the same to the CBA community at the end of each semester v. shall when the need arises and together with the UP BAC Chairperson, act as the head of a committee that would evaluate and/ or amend the constitution, with strict adherence to the powers and limitations set forth by the same constitution to be amended, and is thus understood to be principally responsible in the recruitment and motivation of students that would comprise the said committee 4
vi. shall be responsible for keeping a list of names of the former members of UP BAC and maintaining a relationship and connection with them through relevant BAC alumni relations activities g) for Logistics i. shall create a system for the procurement, availability, and maintenance of material needs for each UP BAC activity. This system shall be communicated throughout the semester to the respective project heads ii. shall have jurisdiction over safekeeping and maintenance of all UP BAC assets, excluding x-deals iii. shall, together with the Vice-Chairperson, serve as the liaison between the student body and the College Administration on matters concerning the college facilities iv. shall have jurisdiction over matters and issues that concern the BAC Office together with the Vice-Chairperson. h) for Student Relations i. shall organize activities to promote student talent and college unity, including, but not limited to, spearheading varsity recruitment and sports events, as well as recognizing and publicizing student achievement ii. shall be the editor-in-chief of the official UP BAC newsletter iii. shall organize college assemblies when deemed necessary iv. shall ensure smooth relations with CBA alumni v. shall take charge of collecting feedback from students and the administration and forwarding it to the proper officer concerned vi. shall create a report regarding student feedback to be submitted to the college administration and published to the CBA community (e.g. Midsem Evaluation) i)
Section 4
Section 5
Article VII Section 1 Section 2
for Education and Research i. shall promote the academic well-being of the students ii. shall plan and execute educational projects for the students, such as talks, seminars, forums, symposia and various convocations iii. shall initiate projects geared towards creating alternative business-oriented learning opportunities iv. shall conduct business-related educational discussions for UP BAC v. shall audit the financial statements of UP BAC
The Batch Representatives a) shall act as a liaison between his/her batch and UP BAC, and between his/her batch and the administration; b) shall be tasked with catering to the general welfare or betterment of his/her batch; c) shall organize activities to promote batch unity; d) shall coordinate with the block officers or their equivalent, if any, of his/her batch for the purposes mentioned above; e) shall ensure the proper consultation on and information dissemination of issues concerning his/her batch. The College Representative: a) in addition to his/her responsibilities as a member of the USC, shall represent the CBA in the USC, and vice versa; b) shall inform or report to UP BAC, on a regular basis, the current events and other issues in the USC. c) shall assist the Chairperson and Vice-Chairperson in major concerns of the council.
RIGHTS, DUTIES, AND PRIVILEGES OF THE BAC MEMBERS To comply with the by-laws, rules, and regulations of the BAC as expressed in this constitution; To avail of all the privileges available to a UP BAC member: a) Advance Registration Privileges during every enlistment period, provided that he/she must perform his/her task of checking during said enlistment period b) other privileges as may be arranged with the College Administration 5
Section 3 Section 4
Section 5 Section 6 Section 7 Section 8
Article VIII Section 1
Section 2
Section 3
Section 4
Section 5
Section 6
Article IX Section 1
To serve the College to the best of his/her ability; To exercise the right to vote during all decision-making situations that will require a collective decision from UP BAC, provided that he/she is present during the meeting held for that purpose; To attend all regular and special meetings; To participate and assist in all events, activities, and projects of UP BAC; To promote interest and participation in UP BAC activities within respective batches; To abide by all official decisions and policies of UP BAC.
QUALIFICATIONS General Qualifications for Candidates of any UP BAC Position The candidate/aspirant: a) must have a general weighted average (GWA) of 2.25 and above as of the first (1st) semester of the academic year (AY) in which he/she is filing his/her candidacy; b) must be, in good faith, a CBA student currently enrolled in a CBA degree and major as of the date of application. c) must not have had any disciplinary sanctions in the past, in compliance with the provisions of the CBA Student Handbook and the University Code of Conduct; d) must be of good moral character. e) A candidate must NOT have filed for or be holding any (elected) position in any UP-based organization at the time of application until the time the results are announced. The UP BAC Chairperson Candidates for the UP BAC Chairperson must qualify under the following provisions in order of priority; i.e., subsection (b) will apply only if NO OTHER ASPIRANT qualifies under subsection (a). Therefore, if a particular aspirant qualifies under, say, subsection (a), then all other aspirants qualifying under the lower subsections will be disqualified to run for this position. There should be at least two (2) candidates, but if only one (1) desires to run, then quorum set by the COMELEC shall be followed. The aspirant: a) must have served at least one (1) full term as a UP BAC member b) must be anyone who fits the general qualifications under Section 1 of this article. The UP BAC Vice-Chairperson Candidates for the BAC Vice-Chairperson must qualify under the following provisions in order of priority; i.e., subsection (b) will apply only if NO OTHER CANDIDATE qualifies under subsection (a). Therefore, if a particular candidate qualifies under, say, subsection (a), then all other candidates qualifying under the lower subsections will be disqualified to run for this position. There should be at least two (2) candidates, but if only one (1) desires to run, then quorum set by the COMELEC shall be followed. The candidate/aspirant: a) must have served at least one (1) full term as a UP BAC member; b) must be anyone who fits the general qualifications under Section 1 of this article. The Councilors Anyone who fits the General Qualifications under Section 1 of this Article may run for the position of Councilor The Batch Representatives Aside from satisfying all the qualifications under Section 1 of this Article, the candidate should run for a position that is in accordance with his/her current academic standing, which in CBA, is based on the number of units completed and the subjects required to be taken, for the term of his/her candidacy. The College Representative (Please consult the USC guidelines.)
MEETINGS Regular Meetings a) Regular BAC meetings will be held every week during such days, time, and place as may be agreed upon by the incumbent Council. b) Fines and dues may be imposed on the BAC members for tardiness and absences, as may be agreed upon by the incumbent Council. 6
Section 2 Section 3 Section 4
Article X Section 1
Section 2 Section 3
Section 4
Article XI Section 1 Section 2
Section 3
Article XII Section 1 Section 2
Section 3
Section 4
Section 5
Article XIV Section 1
Special and emergency meetings may be called by any BAC member as the need may arise. Workshops may be called by any BAC member to prepare for projects and activities. Quorum is required for all regular and special meetings unless otherwise agreed upon.
APPOINTMENT The general steps to be observed in appointing any individual for any UP BAC position shall be as follows: (unless otherwise agreed upon) a) extend an open invitation to all (qualified) students b) interview of each applicant by a panel composed of the incumbent members c) deliberation of the interview results d) actual appointment. The three (3) Freshman Representatives shall be appointed by the incumbent Council. Should there be any vacancy in any UP BAC position, the incumbent Council shall have the power to fill in the said vacancy through: a) holding special elections; or b) appointment, in accordance with the provisions of Section 1 of this Article. UP BAC shall have the power to appoint additional members in excess of what is prescribed in Article V, Section 1 (a), subject to a majority vote of the incumbent Council present in all the interviews.
QUORUM Quorum is defined as 2/3 of the total number of incumbent UP BAC members. In all collective UP BAC decisions that need to be decided the total number of BAC members must be present to vote, unless otherwise agreed upon. (Otherwise, the resulting decision will be invalid.) Majority decision shall consist of two-thirds (2/3) of the total number of UP BAC members present during the voting process. The decision of the majority shall be deemed as the collective decision.
RESIGNATION Resignation of any UP BAC member must be expressed in written form, addressed to the BAC Chairperson or the UP BAC Councilor for Internal Affairs. The resignation will officially take effect two (2) weeks after the date the UP BAC Chairperson or the UP BAC Councilor for Internal Affairs receives the resignation letter. This is to allow the incumbent Council ample time to look for a replacement, in the manner prescribed in Article IX, Section 1 of this Title. Replacements shall be appointed in the manner prescribed in Article IX, Section 1 of this Title, except in the case of resignation or promotion of the UP BAC Vice-Chairperson. In this case, the replacement for the UP BAC Vice-Chairperson shall be selected from among the incumbent members by a unanimous vote of all UP BAC members, provided that the selected replacement is qualified for the said post in the extent prescribed by Article VIII, Section 3 of this Title. The vacancy in the position of the promoted member shall be filled in as prescribed in Article IX, Section 1 of this Title. In the event that the UP BAC Chairperson resigns at the same time that no replacement for the UP BAC Vice-Chairperson has yet been determined, replacement for the former shall be appointed in the manner prescribed in Article IX, Section 1 or Section 3 of this title, whichever of these two sections the current BAC deems fit. First-time BAC members aspiring to fill up the vacancy for the chairperson position are qualified for the said post in the extent prescribed by Article VIII, Section 2 sub-section (b) of this title only. The UP BAC shall publish a copy of the resignation letter and a memo, signed by the Chairperson and/or the Vice-Chairperson and addressed to the CBA community, containing the details of the resignation immediately after the same has been communicated to all UP BAC members.
IMPEACHMENT/EXPULSION OF ANY UP BAC MEMBER Grounds for Expulsion Any UP BAC member may be expelled on any of the following grounds: a) failure to comply with and gross violation of the rules and regulation of the University, as 7
Section 2
Section 3
Section 4
Section 5
Section 6
Section 7
Section 8
Section 9
stipulated in the Student Handbook; b) failure to comply with and gross violation of the provisions of this Constitution; c) other forms of misconduct, as determined by UP BAC members; d) gross negligence in the performance of duties and obligations. Honorable Dismissal A UP BAC member shall be honorably dismissed from UP BAC, and relieved of his/her duties and obligations as a UP BAC member, on the following grounds, provided that he/she does not commit any violation in accordance with Section 1 of this article: a) if the member files for a leave of absence (LOA) from the University; b) if the member is disqualified from being a CBA student for failure to comply with GWA requirements. Procedure for Expulsion: a) Any member of UP BAC or a student of CBA may submit a letter of complaint addressed to the Chairperson or Councilor for Internal Affairs and, in the case of a letter submitted by a student, endorsed by any UP BAC member, against another UP BAC member for expulsion stating the person concerned and the grounds for such expulsion. The letter of complaint will be presented to the entire BAC during the next regular or a special meeting called upon for such purpose. It should happen within a week. b) The complainant will present to UP BAC his/her case during the same regular meeting or a special meeting called upon for such purpose. c) The defendant shall be given the chance to defend himself/herself against said complaint. The defense should be served in writing addressed to the Councilor for Internal Affairs in at most one week after the issue has been raised to UP BAC. d) The defendant shall be given the chance to defend himself/herself against said complaint. The defense should be served in writing addressed to the Chairperson or Councilor for Internal Affairs in at most one week after the issue has been raised to UP BAC. Failure to submit such defense within the said period is tantamount to waiver of right to defend himself/herself, upon which UP BAC may proceed to the initiation of College Assembly. e) The defendant will present his/her case to UP BAC at a regular or special meeting called upon for such purpose after the Chairperson or Councilor for Internal Affairs has received his/her written defense. UP BAC shall decide after the presentation, during the same meeting, whether to continue with the expulsion process or not. f) Should UP BAC proceed with expulsion process, the Councilor for Internal Affairs shall publish the letter of complaint and all pertinent minutes, signed by the Chairperson and the Vice-chairperson, to the CBA student body a day after the said meeting stated in Article XII Section 3e. a) Expulsion of any member from UP BAC shall be effected only by a majority decision during a special meeting to be held for such purpose and within three (3) days after the College Assembly. UP BAC shall release a memo, signed by the Chairperson and the Vice-Chairperson and addressed to the student body, containing the decision of UP BAC regarding the expulsion. b) The expelled member may file for a motion for reconsideration in written form addressed to the Chairperson within three (3) days after the decision for expulsion has been made, after which UP BAC shall immediately decide whether to approve or reject the said motion. Inaction to such motion is tantamount to rejection of the same. The incumbent Council shall appoint a replacement for the expelled UP BAC member within two (2) weeks after the period for filing of the motion for reconsideration has prescribed or after UP BAC has made a decision to reject the motion. The search for the replacement shall be carried out in accordance with the provisions of Article X of this Title. In the case of expulsion from the office of the UP BAC Vice-Chairperson, the search for the replacement shall be carried out in accordance with the provisions of Article XII, Section 3 of this Title. In the case of expulsion from the office of the UP BAC chairperson with the concomitant vacancy in the UP BAC Vice-Chairperson position, the search for the replacement for the UP BAC Chairperson shall be carried out in accordance with the provisions of Article XII, Section 4 of this title. The defendant may, during the expulsion process but before the details of the complaint is published referred to in paragraph (f), Section 3 of this Article, resign subject to the provisions of Article XII. UP BAC has the discretion to continue with the expulsion and/or appointment subject to time 8
and costs constraints. This applies also in the event of resignation of any council member
Article XV Section 1 Section 2 Section 3
Section 4
Article XVI Section 1 Section 2
Article XV Section 1 Section 2
Section 3
UP BAC LEADERSHIP PROGRAM UP BAC is empowered to create a leadership program that aims to act as a platform for the non-elected CBA students to serve their home college for a semester The UP BAC leadership program would be composed mainly of two divisions: the Project Head and the Council Associate. A Project Head is tasked to act as collaborative partner in spearheading the different UP BAC projects. The number and designations of Project Heads shall be determined by the Operations Councilor, in cooperation with the Chairperson, Vice-Chairperson, and College Representative, as he/she deems to be practical. A Council Associate fulfills the role of the specific function by teaming up with respective councilors. The number and designations of the Project Heads shall be determined by the Operations Councilor, in cooperation with the Chairperson, Vice-Chairperson, and College Representative, as he/she deems to be practical
SPECIAL COMMITTEES As the need may arise, special committees may be created (or abolished) by the incumbent Council to take care of certain specific tasks. In the creation of special committees, organizations, or ad hoc that entail independence from the jurisdiction of UP BAC, UP BAC may opt to: a) establish policies and programs which will serve as the new entity’s backbone, or b) set a screening process which would determine capabilities and potentials in the appointed members which would set the guidelines for the said entity, with either option in compliance to objectives and disciplines set forth by this constitution. Upon establishment of either options, UP BAC will withdraw control over the said entity, thus granting independence to the newly created institution, with the former ensuring that the latter would implement programs and policies with strict adherence to this constitution, as set forth by Article IV of the same.
FUNDS The funds of UP BAC shall be derived from Council fees, gifts, donations, or benefits. Disbursements of Cash The disbursements of cash must be based on a system designed by the Councilor for Finance approved by the Chairperson and the Vice-Chairperson (See Art VI, Section 3, b, iii.) but may be as follows: a) Petty Cash i. The amount of the petty cash fund (PCF) shall be at the discretion of the Councilor for Finance or the custodian of funds. ii. The PCF is to be distributed by the Councilor for Finance or custodian of the PCF. b) Substantial Amount i. All expenditures of a substantial amount (P 500.00 or more) must be accompanied by an official receipt. ii. The disbursement slips should be signed by any two (2) of the three (3) signatories. The signatories of the BAC bank account shall be the UP BAC Chairperson, ViceChairperson, and the Councilor for Finance.
Title II 9
COLLEGE OF BUSINESS ADMINISTRATION EXECUTIVE COUNCIL OF ORGANIZATIONS Article I
NAME The name of the organization shall be the UP College of Business Administration Executive Council of Organizations, hereafter referred to as the ExeCoun.
Article II Section 1 Section 2
Article III
NATURE The ExeCoun is a non-stock, non-profit, non-political entity concerned with organizational matters based on the CBA. The ExeCoun shall be based in the CBA, UP Diliman, Q.C.
JURISDICTION The ExeCoun shall have jurisdiction over matters and issues that concern the members of the service-oriented and non-service-oriented UP CBA-based organizations.
Article IV Section 1 Section 2 Section 3 Section 4 Section 5
Article V Section 1 Section 2 Section 3 Section 4
Article VI Section 1 Section 2 Section 3 Section 4 Section 5
Article VII Section 1 Section 2
Article VIII Section 1
OBJECTIVES: To protect and promote the rights and welfare of the UP CBA-based organizations; To encourage unity among the UP CBA-based organizations; To provide a venue for interaction among the members and officers of the UP CBA-based organizations; To facilitate the dissemination of information that concerns the UP CBA-based organizations; To encourage the active participation of the UP CBA-based organizations in the UP BAC activities.
MEMBERS The ExeCoun shall be headed by the BAC Chairperson, hereafter referred to as the EXECON Chairperson. The ExeCoun shall be convened and presided by the Vice-Chairperson. The ExeCoun shall be composed of all the BAC members and all the Executive Officers (EOs) of the BA-based organizations, hereafter referred to as ExeCoun members. The ExeCoun members shall hold such position for the same period in which they are EOs of their respective organizations.
RIGHTS, DUTIES, AND PRIVILEGES To comply with and uphold the by-laws, rules, and regulations of the BAC as expressed in this Constitution; To attend all ExeCoun meetings called by the ExeCoun Chairperson or Vice-Chairperson; To exercise the right to vote during all decision-making situations that will require a collective decision from the ExeCoun; To exercise the right to express his/her views and opinions regarding ExeCoun matters; To promote interest and involvement in College issues and activities among the UP CBAbased organizations.
QUORUM In all collective ExeCoun decisions that need to be decided by a vote, at least three (3) EO’s from each organization must be present to vote, unless otherwise agreed upon. Majority decision shall consist of two-thirds (2/3) of the total number of organizations. Each organization is entitled to only one vote. The majority decision shall be deemed as the collective decision.
MEETINGS The ExeCoun Chairperson or Vice-Chairperson shall call ExeCoun meetings as the need may arise: a) To discuss pressing College issues that directly or indirectly affect the ExeCoun members and the BA-based organizations; b) To decide on issues that directly or indirectly affect the ExeCoun; c) To promote UP BAC activities and to disseminate information regarding said activities. 10
Section 2 Section 3
Article IX Section 1 Section 2 Section 3
ExeCoun meetings shall be presided by the UP BAC Vice-Chairperson, unless otherwise agreed upon. In the absence of the UP BAC Vice-Chairperson, the UP BAC Chairperson shall preside the ExeCoun meetings. In the absence of both, a UP BAC member will be commissioned to preside.
FUNDS The ExeCoun funds shall be generated by gifts, donations, or benefits acquired through ExeCoun projects. The ExeCoun funds shall be entrusted to the ExeCoun Chairperson for safekeeping. Disbursements and other uses of the ExeCoun funds shall be approved by a majority vote of the ExeCoun members, and shall be used solely for ExeCoun activities.
Title III AMENDMENTS Article I Section 1
Section 2
Article II Section 1 Section 2 Section 3
Article III
These by-laws, or any provisions thereof, may be amended or repealed only once every two years at any regular or special meeting duly held for the purpose. Amendments to Title I a) Amendments to Title I may be initiated by any UP BAC member. b) Proposed amendments shall be approved by a unanimous vote of all the BAC members before ratifying. c) The UP BAC Chairperson, together with the Councilor for Internal Affairs, shall when the need arises, act as the heads of a committee that would evaluate and/or amend the constitution, with strict adherence to the powers and limitations set forth by the same constitution to be amended, and is thus understood to be principally responsible in the recruitment and motivation of students that would compromise the said committee. Meanwhile, the UP BAC Vice-Chairperson, together with the UP BAC Chairperson, shall be in charge of the amendments to the parts included in Title II of this constitution. d) The Councilor for Student Relations shall be in charge of organizing a college assembly that would give way for a formal discussion of the proposed amendments to the CBA community. Amendments to Title II a) Amendments to Title II maybe initiated by any ExeCoun member. b) Proposed amendment shall be approved by a majority vote of all UP CBA-based organizations. c) The Constitution shall be reviewed twice a year, once at the start of every semester. Any proposed amendments shall then be approved by a majority vote before it is presented to be ratified. Amendments shall be done only once every two years. Proposals for amendments shall have to comply with the following requirements: Proposed amendments shall have to be expressed in written form addressed to the UP BAC Chairperson and the Councilor for Internal Affairs. Proposed amendment shall be approved by a unanimous vote or majority vote of the individuals concerned, as provided in Article I of this Title. Approved amendment shall be subject to ratification by the students of the College. a) Quorum shall consist of at least fifty percent plus 1 (50% + 1) of all BA students. b) Majority shall consist of at least two-thirds (2/3) of quorum. Duly ratified amendments shall take effect immediately, or unless otherwise stated in said amendment, or unless otherwise agreed upon.
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