University of Toronto Students’ Union Local 98, Canadian Federation of Students
Board of Directors Emergency Meeting Package Monday, December 17, 2012
Hart House / Varsity Stadium
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Board of Directors, University of Toronto Students’ Union LAST NAME ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! ! !
Ackbarali Arif Baig Bello Bollo-Kamara Brown Buttrey Chester Choksi Cudjoe Delwar Ding Easterbrook Emadi Farah Gallipoli Gamponia Gobert Guo Hassan Havili He Henry Jadidzadeh Khan Kurusamy Levy Lomax Lunianga Mathur Mitchell Pardhan Pecoskie-Schweir Phan Qu Saafan Sajjad Scott Seto Shepherd So Staibano Ulaganathan Unnithan Zhang
FIRST NAME Fazia Nabil Noor Ali Mustafa Yolen Cullen Michael Laurel Madiha Abigail Mo Jonathan Gregory Yasmeen Farhia Alessia Stephanie Shak Grace Dania Hassan Chen Ella Eric Khalid Gowthaman Mark Virginia Kevin Sanchit Calvin Fatema Kassandra Helen Kathleen Ro’a Munib Corey Seann Shaun Agnes (Wing Yan) Anthony Nimalan Vijay Will (Wenhao)
NB: Vacant seats and non-voting members are not listed.
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CONSTITUENCY or POSITION Woodsworth College University of Toronto Mississauga Vice-President Equity New College Vice-President Campus Life St. Michael’s College Toronto School of Theology New College St. Michael’s College Vice-President External Faculty of Engineering Faculty of Medicine Faculty of Kinesiology & Physical Education Woodsworth College University College Faculty of Nursing Faculty of Music Victoria College UTMSU Representative University of Toronto Mississauga University of Toronto Mississauga University of Toronto Mississauga Faculty of Law Transitional Year Program New College Victoria College University of Toronto Mississauga University College Arts & Science At-Large Faculty of Engineering Trinity College Woodsworth College University of Toronto Mississauga Professional Faculty At-Large St. Michael’s College University of Toronto Mississauga Vice-President University Affairs Vice-President Internal & Services Faculty of Pharmacy President Innis College Faculty of Dentistry Arts & Science At-Large Professional Faculty At-Large Faculty of Engineering
Last updated: 2012-11-15
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AGENDA
Board of Directors Emergency Meeting of the University of Toronto Students’ Union Monday, December 17, 2012 | 7:00 pm | OISE 1.
CALL TO ORDER
2.
APPROVAL OF THE AGENDA
MOTION
Moved: Scott
Seconded:
Be it resolved that the agenda for the December 17, 2012 Emergency UTSU Board of Directors meeting be approved as presented. 3.
APPROVAL OF MINUTES
MOTION
Moved: Scott
Seconded:
Be it resolved that the December 17, 2012 minutes package including the following documents be approved by the UTSU Board of Directors: Bursary & Grants Committee December 12 (pg. 5) Clubs Committee October 29, December 2, December 9, December 14 (pg. 12, 16, 27, 39) Elections & Referenda Committee December 6, December 12 (pg. 48, 51) Executive Committee December 11 (pg. 54) Social Justice & Equity Commission November 14 (pg. 59) Sustainability Commission November 23 (pg. 62) 4.
FYI - UTSU GENERAL MEETING
5.
FYI - POLICY AND PROCEDURES COMMITTEE MEETING
6.
FYI - NEXT BOARD OF DIRECTORS’ MEETING
7.
ADJOURNMENT
Minutes of the Bursary and Grants Committee December 12, 2012 6:00pm UTSU Office
MINUTES Bursary and Grants Meeting #1 of the University of Toronto Students’ Union Wednesday, December 12, 2012 | 6pm | UTSU Office IN ATTENDANCE: Farhia Farah, University College Representative Corey Scott, Vice-President Internal and Services Shaun Shepherd, President Anthony Staibano, Faculty of Dentistry Representative 1.
CALL TO ORDER The meeting is called to order at 6:04pm.
2.
APPROVAL OF THE AGENDA
MOTION
Moved: Scott
Seconded: Farah
Be it resolved that the December 12, 2012 Bursary and Grants Committee agenda be approved as presented. CARRIED 3.
BOOK BURSARY: REVIEW OF PROCESS Scott states that the applications have been tallied and divided into three rankings. He states that there are a number of applications that indicate priority need for funding. He states that the committee needs to determine the number of grants to be given out so that the higher-tiered applications can be further broken down and allocated funding. He further states that this can increase or decrease the amount of funding per person and the number of grants given out. Farah asks how much funding is available. She asks how much is typically given out per person. Scott states that $2500.00 has been budgeted for book bursary grants. He states that grants of $50 and $100 were given out last year. Farah states that grants of $75 could be allocated so that a few more $50 grants can be created. Scott states that the discussion on who deserves which grants should be in camera in order to respect the privacy of all applicants. He further states that student numbers will be indicated for recipients to also respect privacy.
4.
MOTION TO GO IN CAMERA
MOTION
Moved: Scott
Seconded: Farah
Be it resolved that the December 12, 2012 Bursary and Grants Committee Meeting go in camera. CARRIED The meeting goes into camera.
MINUTES Bursary and Grants Meeting #1 of the University of Toronto Students’ Union Wednesday, December 12, 2012 | 6pm | UTSU Office 5.
MOTION TO GO OUT OF CAMERA
MOTION
Moved: Scott
Seconded: Shepherd
Be it resolved that the December 12, 2012 Bursary and Grants Committee Meeting go out of camera. CARRIED The meeting goes out of camera. 6.
ALLOCATION OF $100 BOOK BURSARIES
MOTION
Moved: Scott
Seconded: Farah
Be it resolved that the following students be allocated $100 in book bursaries for the 2012-2013 year: 99***6785 99***9163 10****2096 10****7890 99***9149 99***6847 99***4946 99***6417 99***6699 99***2790 98***2660 99***7154 99***1314 99***0262 99***3966 CARRIED 7.
ALLOCATION OF $75 BOOK BURSARIES
MOTION
Moved: Scott
Seconded: Farah
Be it resolved that the following students be allocated $75 in book bursaries for the 20122013 year: 99***5679 10****9863 10****1054 99***8403 99***7205 99***4540
MINUTES Bursary and Grants Meeting #1 of the University of Toronto Students’ Union Wednesday, December 12, 2012 | 6pm | UTSU Office
CARRIED 8.
ALLOCATION OF $50 BOOK BURSARIES
MOTION
Moved: Scott
Seconded: Farah
Be it resolved that the following students be allocated $50 in book bursaries for the 20122013 year: 99***9604 99***4163 99***8734 10****5445 10****5436 99***8417 99***9061 99***4988 99***7780 99***8080 99***2920 CARRIED 9.
INDIVIDUAL ACADEMIC ENDEAVOUR GRANT: NEHA MITHIA
MOTION
Moved: Shepherd
Seconded: Scott
Be it resolved that Neha Mithia be allocated $100.00 in the form of an Individual Academic Endeavour Grant. DISCUSSION Scott states that this application is for a student travelling to a chemical engineering conference in British Columbia. He states that the student has attached receipts and a summary of the conference that was attended. Farah states that the next applicant has applied for the same event but shows different registration expenses. Shepherd states that both applicants have attached official receipts. Scott states that this application has a registration fee that includes accommodations and travel whereas the next application does not have the same expenses in the receipt. He states that the next application has provided additional receipts for customized travel and accommodations. CARRIED
MINUTES Bursary and Grants Meeting #1 of the University of Toronto Students’ Union Wednesday, December 12, 2012 | 6pm | UTSU Office 10.
INDIVIDUAL ACADEMIC ENDEAVOUR GRANT: TIFFANY LUNG
MOTION
Moved: Scott
Seconded: Farah
Be it resolved that Tiffany Lung be allocated $100.00 in the form of an Individual Academic Endeavour Grant. DISCUSSION Farah states that this applicant should receive the same amount of funding for the same conference as the previous applicant. CARRIED 11.
INDIVIDUAL ACADEMIC ENDEAVOUR GRANT: ADAM GIANCOLA
MOTION
Moved: Shepherd
Seconded: Scott
Be it resolved that Adam Giancola be allocated $100.00 in the form of an Individual Academic Endeavour Grant. DISCUSSION Scott states that the applicant is applying for funding to attend a Communion and Liberation conference in New York City. He states that the individual is volunteering at the conference and has committed funds to help cover the cost of attending. Farah states that the application is detailed and indicates thought in reducing costs. CARRIED 12.
INDIVIDUAL ACADEMIC ENDEAVOUR GRANT: GABRIELLA NIVES ANTONIETTA SILANO
MOTION
Moved: Scott
Seconded: Farah
Be it resolved that Gabriella Nives Antonietta Silano be allocated $100.00 in the form of an Individual Academic Endeavour Grant. DISCUSSION Scott states that the applicant is also applying to attend the Communion and Liberation conference in New York City. He states that the applicant is attending as an individual and has indicated cost-cutting measures for travel and accommodations. CARRIED 13.
INDIVIDUAL ACADEMIC ENDEAVOUR GRANT: ALESSANDRO ZAVATTI
MINUTES Bursary and Grants Meeting #1 of the University of Toronto Students’ Union Wednesday, December 12, 2012 | 6pm | UTSU Office
MOTION
Moved: Scott
Seconded: Farah
Be it resolved that Alessandro Zavatti’s application for an Individual Academic Endeavour Grant be tabled until a new budget and statement are received. DISCUSSION Scott states that the applicant is applying for funding to attend a Professional Engineers of Ontario conference. He states that three individuals have applied for funding to attend the event. He states that all three applications are identical. Shepherd states that the grant requires individualized applications and statements. Farah states that the budget does not follow the template provided. Scott states that he will follow-up for more information and new statements. CARRIED 14.
INDIVIDUAL ACADEMIC ENDEAVOUR GRANT: SHARON VADAKEPEEDIKA
MOTION
Moved: Scott
Seconded: Farah
Be it resolved that Sharon Vadakepeedika’s application for an Individual Academic Endeavour Grant be tabled until a new budget and statement are received. DISCUSSION Scott states that this is one of the applicants who has not personalized their application. CARRIED 15.
INDIVIDUAL ACADEMIC ENDEAVOUR GRANT: ANTON KLUNKO
MOTION
Moved: Scott
Seconded: Farah
Be it resolved that Anton Klunko’s application for an Individual Academic Endeavour Grant be tabled until a new budget and statement are received. DISCUSSION Scott states that this is one of the applicants who has not personalized their application. CARRIED 16.
ADJOURNMENT
MINUTES Bursary and Grants Meeting #1 of the University of Toronto Students’ Union Wednesday, December 12, 2012 | 6pm | UTSU Office
MOTION TO ADJOURN
Moved: Scott
CARRIED The meeting adjourns at 6:38pm.
Seconded: Staibano
Minutes of the Clubs Committee October 29, 2012 12:30pm UTSU Office !
MINUTES Clubs Committee of the University of Toronto Students’ Union October 29, 2012 | 12:30pm | UTSU Office
IN ATTENDANCE: Yolen Bollo-Kamara Nikki Yorgiadis
1.
BY PROXY: Corey Scott to Yolen Bollo-Kamara Shaun Shepherd to Yolen Bollo-Kamara Agnes So to Yolen Bollo-Kamara
CALL TO ORDER The meeting is called to order at 12:49pm.
2.
APPROVAL OF THE AGENDA
MOTION
Moved: Bollo-Kamara
Seconded: Yorgiadis
Be it resolved that the Monday, October 29, 2012 Clubs Committee agenda be approved as presented. CARRIED 3.
LONG-TERM FUNDING – FOOTPRINT PUBLICATIONS
MOTION
Moved: Bollo-Kamara
Seconded: Yorgiadis
Be it resolved that Footprint Publications application be allocated $800 in long-term funding. DISCUSSION Bollo-Kamara states the nature of the club and indicates the total expenses, revenues, variety of events and the size of the membership list. She states that the application states that the club received $250 in short-term funding last year, but UTSU records show that the club in fact received $500 in long-term funding. Yorgiadis states that the club has over 300 members and deserves an increase in funding. Bollo-Kamara states that she will contact the club to clarify. CARRIED 4.
LONG-TERM FUNDING – MEDLIFE UOFT CHAPTER
MOTION
Moved: Bollo-Kamara
Seconded: Yorgiadis
Be it resolved that Medlife UofT Chapter application be tabled until more information is received. DISCUSSION Bollo-Kamara states the nature of the club and indicates the total expenses, revenues, variety of events and the size of the membership list. She states that the club’s budget is not very clear, with some fundraising events appearing to have greater expenses than expected revenue.
MINUTES Clubs Committee of the University of Toronto Students’ Union October 29, 2012 | 12:30pm | UTSU Office
CARRIED 5.
LONG-TERM FUNDING – ROCK CLIMBING CLUB
MOTION
Moved: Bollo-Kamara
Seconded: Yorgiadis
Be it resolved that the Rock Climbing Club be allocated $600 in long-term funding. DISCUSSION Bollo-Kamara states the nature of the club and indicates the total expenses, revenues, variety of events and the size of the membership list. She states that the club seems to have put a lot of work into submitting a very detailed application. She states that these is the club’s first year applying for funding, but they have been a club for some time. Yorgiadis states that the club has listed over 60 paid members, 323 associate members and have an additional 206 members on their mailing list. Bollo-Kamara states that the membership list is also very detailed, including phone numbers, student numbers, student status and email address. CARRIED 6.
LONG-TERM FUNDING – UOFT IRONSPORTS
MOTION
Moved: Bollo-Kamara
Seconded: Yorgiadis
Be it resolved that UofT Ironsports be allocated $300 in long-term funding. DISCUSSION Bollo-Kamara states the nature of the club and indicates the total expenses, revenues, variety of events and the size of the membership list. Yorgiadis states that the club is requesting $500 in funding, but the difference between expenses and revenue is just over $300. CARRIED 7.
LONG-TERM FUNDING – TABLE TENNIS CLUB
MOTION
Moved: Bollo-Kamara
Seconded: Yorgiadis
Be it resolved that Table Tennis Club be allocated $650 in long-term funding. DISCUSSION Bollo-Kamara states the nature of the club and indicates the total expenses, revenues, variety of events and the size of the membership list. She states that the club has listed thousands of dollars in plane tickets and hotel fees, which only a few members of the club will be able to take advantage of. She further states that the Clubs Committee cannot cover new table tennis tables, as it is a capital expense.
MINUTES Clubs Committee of the University of Toronto Students’ Union October 29, 2012 | 12:30pm | UTSU Office
Yorgiadis states that there are some other expenses that the Committee can cover, such as venue booking costs. CARRIED 8.
LONG-TERM FUNDING – CANADIAN SOCIETY FOR CHEMICAL ENGINEERING (CSCNE) UOFT CHAPTER
MOTION
Moved: Bollo-Kamara
Seconded: Yorgiadis
Be it resolved that the Canadian Society for Chemical Engineering (CSCNE) be allocated $400 in long-term funding. DISCUSSION Bollo-Kamara states the nature of the club and indicates the total expenses, revenues, variety of events and the size of the membership list. She states that the club operates similarly to other engineering discipline clubs, and should be funded a similar amount. CARRIED 9.
ADJOURNMENT
MOTION
Moved: Bollo-Kamara
CARRIED The meeting adjourns at 1:52pm.
Seconded: Yorgiadis
Minutes of the Clubs Committee December 2, 2012 2:00pm UTSU Office !
MINUTES Clubs Committee of the University of Toronto Students’ Union December 2, 2012 | 2pm | UTSU Office
! ! IN ATTEN DAN CE: Yolen Bollo-Kamara, Vice-President Campus Life Corey Scott, Vice-President Internal & Services Yasmeen Emadi, Woodsworth College Director Shaun Shepherd, President BY PRO XY : Nikki Yorgiadis to Yolen Bollo-Kamara 1.
CALL TO O RDER The meeting is called to order at 2:13pm.
2.
APPRO VAL O F AG EN DA
M O TIO N
Moved: Bollo-Kamara
Seconded: Scott
Be it resolved that the December 2, 2012 Clubs Committee agenda be approved as presented. CARRIED! 3.
LO N G -TERM - BAN G LADESH I STU DEN TS ASSO CIATIO N
M O TIO N
Moved: Bollo-Kamara
Seconded: Emadi
Be it resolved that the Bangladeshi Students Association receive $1500.00 in UTSU long-term clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. She states that the club has several large events throughout the year. She states that the application was tabled due to a discrepancy in the operating budget. She states that a new budget has been received that clarifies the revenue sources. Scott states that the application shows a need for funding. He states that the club has a large membership and hosts a number of events throughout the year. Shepherd states that the club has picked up its funding from last year and shows a need and desire to expand programming. CARRIED !
MINUTES Clubs Committee of the University of Toronto Students’ Union December 2, 2012 | 2pm | UTSU Office
! ! 4.
LO N G -TERM – JO U RN AL O F U N DERG RADU ATE LIFE SCIEN CES
M O TIO N
Moved: Shepherd
Seconded: Emadi
Be it resolved that the Journal of Undergraduate Life Sciences receive $500.00 in UTSU long-term clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. She states that the club produces a large publication that is widely circulated to the UofT community. She states that the club is requesting the same amount of funding as previous years. Emadi states that the club has sufficient revenue from academic partners and is asking for a modest amount compared to their total operating costs. CARRIED! 5.
LO N G -TERM – K EEPIN G IT H ALAL
M O TIO N
Moved: Bollo-Kamara
Seconded: Emadi
Be it resolved that Keeping it Halal receive $300.00 in UTSU long-term clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. She states that the club does not have large expenses but shows significant revenue sources. Emadi states that the revenue sources include donations to a charity, which should not be in the operating budget. CARRIED! 6.
START-U P – M IDDLE EASTERN ASSO CIATIO N
M O TIO N
Moved: Scott
Seconded: Emadi
MINUTES Clubs Committee of the University of Toronto Students’ Union December 2, 2012 | 2pm | UTSU Office
! ! Be it resolved that the Middle Eastern Association receive $400.00 in UTSU start-up clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. She states that the club has only just been established but shows a large membership. She states that the club is planning a number of events over the year with diverse purposes. Scott states that the Middle Eastern Association has been active in collaborations and building membership across the three campuses. Emadi states that the group has a good mandate and has a diverse range of events. CARRIED! 7.
START-U P – EM ERG EN CY FIRST RESPO N DERS
M O TIO N
Moved: Bollo-Kamara
Seconded: Scott
Be it resolved that Emergency First Responders receive $500.00 in UTSU startup clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. She states that the organization has a large number of revenue sources from different faculties, organizations and events. Shepherd states that some of the expenses cannot be covered through clubs funding. He states that there are a number of costs that are eligible for funding. Emadi states that the goal of the organization is admirable and should be supported. CARRIED! 8.
LO N G -TERM – STATISTICS CLU B
M O TIO N
Moved: Bollo-Kamara
Seconded: Emadi
MINUTES Clubs Committee of the University of Toronto Students’ Union December 2, 2012 | 2pm | UTSU Office
! ! Be it resolved that the Statistics Club receive $450.00 in UTSU long-term clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. She states that the club is hosting four events throughout the year with regular costs associated with them. Emadi states that the application is succinct. She states that the costs are low and realistic for the number of attendees. CARRIED! 9.
LO N G -TERM – CU RREN T AFFAIRS EXCH AN G E FO RU M
M O TIO N
Moved: Scott
Seconded: Bollo-Kamara
Be it resolved that the Current Affairs Exchange Forum receive $160.00 in UTSU long-term clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. She states that the organization has a number of small and large events throughout the year. Scott states that the organization did not pick up its second installment of funding in the previous year. He states that this is a problem due to the inability to reallocate funds. He further states that this should be taken into account when deciding funding this year. CARRIED! 10.
LO N G -TERM – VO LU N TEER O RG AN IZATIO N O F K O REAN LIFE-SCIEN CE STU DEN TS
M O TIO N
Moved: Emadi
Seconded: Scott
Be it resolved that the Volunteer Organization of Korean Life-Science Students receive $500.00 in UTSU long-term clubs funding. DISCU SSIO N
MINUTES Clubs Committee of the University of Toronto Students’ Union December 2, 2012 | 2pm | UTSU Office
! ! Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. She states that the organization hosts a number of volunteer trainings, socials and seminars throughout the year. Shepherd states that the organization pulls in a sufficient amount of revenue through membership fees and event sales. He states that events also indicated the anticipated attendance. Emadi states that the application is well prepared and the club shows efforts in developing a larger presence on campus. CARRIED! 11.
LO N G -TERM – U O FT CYCLIN G CLU B
M O TIO N
Moved: Shepherd
Seconded: Scott
Be it resolved that the UofT Cycling Club receive $400.00 in UTSU long-term clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. She states that the club is very active throughout the summer and continues trainings throughout the year. Scott states that the club is also hosting a social during the year. He states that the club should be supported despite having a majority of events during the summer season. Emadi states that some students do use the trainings during the winter but that it is far lower than the summer participation. CARRIED 12.
LO N G -TERM – TALES O F H ARM O N IA
M O TIO N
Moved: Scott
Seconded: Emadi
Be it resolved that the Tales of Harmonia receive $500.00 in UTSU long-term clubs funding.
MINUTES Clubs Committee of the University of Toronto Students’ Union December 2, 2012 | 2pm | UTSU Office
! ! DISCU SSIO N Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. She states that the club has a number of small costs throughout the year. She states that the club has included a detailed promotions plan. Emadi states that the cost of events is modest. She states that the revenue sources are well documented. CARRIED 13.
SH O RT-TERM – M ATERIALS SCIEN CE AN D EN G IN EERIN G CLU B
M O TIO N
Moved: Scott
Seconded: Shepherd
Be it resolved that the Materials Science and Engineering Club receive $500.00 in UTSU short-term clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, the club’s event, its main revenue and expense sources and the size of the club. She states that the club is applying for funding for its Bucky Ball. She states that a large portion of the costs are covered through ticket sale revenue. Emadi states that the major costs are largely associated with the venue. She states that the attendance for the event is high. Shepherd states that the event is an annual event that brings a lot of students in the faculty together. CARRIED 14.
LO N G -TERM – U N ITED N ATIO N S G LO BAL CO M PACT
M O TIO N
Moved: Emadi
Seconded: Bollo-Kamara
Be it resolved that United Nations Global Compact receive $400.00 in UTSU long-term clubs funding. DISCU SSIO N
MINUTES Clubs Committee of the University of Toronto Students’ Union December 2, 2012 | 2pm | UTSU Office
! ! Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. She states that the club has taken a different approach than the United Nations Development Program. Shepherd states that the two organizations are quite different and have different types of events. He states that the club has already hosted a number of successful events. CARRIED 15.
LO N G -TERM – STU DEN TS FIG H TIN G CAN CER
M O TIO N
Moved: Scott
Seconded: Bollo-Kamara
Be it resolved that the receive $250.00 in UTSU long-term clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. She states that the club is hosting a few events, specifically an international food festival. Scott states that the club is also receiving funding from Engineering Society and requires the Union to cover the difference. CARRIED 16.
LO N G -TERM – RU SSIAN STU DEN TS ASSO CIATIO N
M O TIO N
Moved: Bollo-Kamara
Seconded: Scott
Be it resolved that the Russian Students Association application be tabled until a new budget is received. DISCU SSIO N Bollo-Kamara states that the revenue exceeds expenses. She states that more information should be requested. CARRIED 17.
LO N G -TERM – CARIBBEAN STU DIES STU DEN TS’ U N IO N
MINUTES Clubs Committee of the University of Toronto Students’ Union December 2, 2012 | 2pm | UTSU Office
! ! M O TIO N
Moved: Scott
Seconded: Emadi
Be it resolved that the Caribbean Studies Students’ Union receive $750.00 in UTSU long-term clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. She states that the organization hosts a number of events and produces a publication at the end of the year. Shepherd states that the organization does a lot of community based work in addition to academic programming. He states that the organization has taken on a large role in building a Caribbean community on campus. CARRIED 18.
LO N G -TERM – PAK ISTAN DEVELO PM EN T FU N D
M O TIO N
Moved: Bollo-Kamara
Seconded: Shepherd
Be it resolved that Pakistan Development Fund receive $1200.00 in UTSU longterm clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. She states that the club has been historically successful in raising funds since many of the recent floods and earthquakes affected Pakistan. Scott states that the club has grown significantly over the past few years. He states that the organization does a number of events outside of fundraising and plays an important role in developing a social justice-oriented community on campus. CARRIED 19.
M EN ’S ISSU ES AW AREN ESS RECO G N ITIO N
M O TIO N
Moved: Bollo-Kamara
Seconded: Scott
Be it resolved that Men’s Issues Awareness be denied UTSU clubs recognition.
MINUTES Clubs Committee of the University of Toronto Students’ Union December 2, 2012 | 2pm | UTSU Office
! ! DISCU SSIO N Bollo-Kamara states that the Men’s Issues Awareness group is a new club on campus that claims to promote equality between genders. She states that the club has held a few events over the course of the summer and the Fall session. She states that the group is part of a larger organization called Canadian Association for Equality. Bollo-Kamara states that there have been several issues with the campus group with regards to mandate and conduct. She states that the club has harassed staff during Orientation and office hours. She states that the club has also hosted sexist and oppressive speakers on campus. She further states that she recommends that the committee deny recognition to the campus group. Emadi asks what the process and guidelines for denial of recognition are. Scott states that the denial of recognition comes to the clubs committee for discussion and ratification. He states that recognition can be denied if it violates the Union Clubs Policy. He further states that the club will receive a statement justifying the denial of recognition. Shepherd states that the club operates under the guise of equality between men and women but actually reinforces sexist, racist, homophobic and other oppressive ideologies which is in violation of point 2 of the Recognition Guidelines. Emadi states that she is aware that one of their events resulted in students picketing the event. She states that several people from the men’s equality movement have been using online tools to harass student protesters who were at the event. Bollo-Kamara states that the mandate of the group violates the clubs policy. She states that it would also be useful to determine the number of students who actually participate in the club and hold executive positions at the club. She states that the primary contacts she has been hearing from are alumni or nonstudents. She states that the club has aided in creating unsafe spaces on campuses and have opened doors for students opposing sexism to be attacked viciously online. Scott states that the mandate of the club is the primary reason to deny recognition. He states that the men’s rights movement is problematic in that its tactics promote unsafe and oppressive spaces. Bollo-Kamara states that students that have organized against sexism have also been filmed, photographed and surveillance by members of the men’s rights movement. She states that students have indicated that they do not feel safe and feel that their freedom of speech has been compromised due to imposed surveillance and stalking of feminists.
MINUTES Clubs Committee of the University of Toronto Students’ Union December 2, 2012 | 2pm | UTSU Office
! ! Shepherd states that the group has created unsafe environments and discussions that pose offline and online violence. CARRIED 20.
ADJO U RN M EN T
M O TIO N
Moved: Shepherd
The meeting adjourns at 3:12pm. CARRIED!
Seconded: Scott
Minutes of the Clubs Committee December 9, 2012 2:00pm UTSU Office !
MINUTES Clubs Committee of the University of Toronto Students’ Union December 9, 2012 | 2pm | UTSU Office
! ! IN ATTEN DAN CE: VO TIN G M EM BERS: Yolen Bollo-Kamara, Vice-President Campus Life Yasmeen Emadi, Woodsworth College Director Corey Scott, Vice-President Internal & Services BY PRO XY : Shaun Shepherd, President to Yolen Bollo-Kamara Nikki Yorgiadis, to Yolen Bollo-Kamara 1.
CALL TO O RDER The meeting is called to order at 2:13pm.
2.
APPRO VAL O F AG EN DA
M O TIO N
Moved: Bollo-Kamara
Seconded: Scott
Be it resolved that the December 9, 2012 Clubs Committee agenda be approved as presented. CARRIED! 3.
APPO IN TM EN T O F CLU BS CO M M U N ITY M EM BERS
M O TIO N
Moved: Bollo-Kamara
Seconded: Scott
Be it resolved that Anna Zakharova, Nikki Yorgiadis and Eraj Ahmed be appointed as Clubs Community members on the St. George Clubs Committee. DISCU SSIO N Bollo-Kamara states that Clubs Committee members have sent in their votes for preferred clubs community members to sit on the committee. She states that invitations to sit on the Committee were sent via the clubs listserv. CARRIED ! Noted Abstention: Yorgiadis
MINUTES Clubs Committee of the University of Toronto Students’ Union December 9, 2012 | 2pm | UTSU Office
! ! 4.
LO N G -TERM – M ÉDECIN S SAN S FRO N TIÈRES
M O TIO N
Moved: Bollo-Kamara
Seconded: Emadi
Be it resolved that Médecins Sans Frontières receive $1300.00 in UTSU longterm clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. She states that the club has a commitment to the central organization to donate 90% of all funds raised. Scott states that the organization’s policies contravene the Union Clubs policy. He states that the organization needs to recognize that all fundraising clubs need to find ways to cover substantial operating costs. He further states that this has been a problem for years and has affected the ability of the club to receive more funds. Emadi states that the club is growing and has a large membership list. She states that the club has a variety of events that are well attended. She states that the policy is unfortunate but the club has been honest in indicating the policy and working within the confines of the clubs policy. CARRIED! 5.
START-U P – M AU RITIAN SO CIETY
M O TIO N
Moved: Emadi
Seconded: Scott
Be it resolved that the Mauritian Society receive $250.00 in UTSU start-up clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. She states that the club has been operating without funding in the past. She states that the club has several small inexpensive events throughout the year. Emadi states that the club is not new. She states that the club is still eligible for funding due to this being the first year of applying for funding. Scott states that the application is small and indicates a small range of events.
MINUTES Clubs Committee of the University of Toronto Students’ Union December 9, 2012 | 2pm | UTSU Office
! ! CARRIED! 6.
START-U P – TU RK ISH EN G IN EERIN G ASSO CIATIO N
M O TIO N
Moved: Bollo-Kamara
Seconded: Scott
Be it resolved that the Turkish Engineering Association receive $400.00 in UTSU start-up clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. Scott states that some of the events have very large costs. He states that the revenue sources help offset costs but fall short of covering all costs. Emadi states that the club has held successful events at the beginning of the year. She states that the club is specific to a faculty but draws from a larger membership within the university. CARRIED 7.
START-U P – BILLIARD AN D SN O O K ER ASSO CIATIO N
M O TIO N
Moved: Scott
Seconded: Emadi
Be it resolved that the Billiard and Snooker Association receive $250.00 in UTSU start-up clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. She states that the club hosts several tournaments throughout the year. She states that the club has significant revenue sources that help offset costs. Scott states that the application has some costs that are not eligible for funding. He states that the club also has costs that are eligible for funding. He further states that the club draws a broad membership and should be supported. CARRIED 8.
LO N G -TERM – K O REAN EN G IN EERIN G STU DEN TS ASSO CIATIO N
MINUTES Clubs Committee of the University of Toronto Students’ Union December 9, 2012 | 2pm | UTSU Office
! ! M O TIO N
Moved: Scott
Seconded: Bollo-Kamara
Be it resolved that the Korean Engineering Students Association receive $500.00 in UTSU long-term clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. Scott states that the club is very active and makes sufficient revenue through revenue-generating events. He states that the club budget is very detailed. Emadi states that the club membership is large. She states that the number and scope of events indicate that the club is a vital part of the university community, specifically in Engineering. She states that the club should receive an increase in funding. CARRIED 9.
START-U P – U O FT DEVELO PERS
M O TIO N
Moved: Emadi
Seconded: Bollo-Kamara
Be it resolved that UofT Developers receive $350.00 in UTSU start-up clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. Emadi states that the club indicates that they are seeking other sponsors. She states that the club has specified realistic costs. Scott states that the club has indicated a need to find external sponsors due to the start-up nature of the club. He states that the club has submitted a realistic operating budget that can be supported through start-up funding. CARRIED 10.
LO N G -TERM – CH IN ESE STU DEN TS AN D SCH O LARS ASSO CIATIO N
MINUTES Clubs Committee of the University of Toronto Students’ Union December 9, 2012 | 2pm | UTSU Office
! ! M O TIO N
Moved: Scott
Seconded: Bollo-Kamara
Be it resolved that the receive $400.00 in UTSU long-term clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. Scott states that the club has several large events throughout the year. He states that the club is still relatively new on campus and has significant revenue sources that supplement its operating budget. CARRIED 11.
LO N G -TERM – SK I AN D SN O W BO ARD CLU B
M O TIO N
Moved: Bollo-Kamara
Seconded: Scott
Be it resolved that the Ski and Snowboard Club receive $1400.00 in UTSU longterm clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. She states that the majority of costs to attend events are covered by members. Scott states that the club is very active and has high participation rates. Emadi states that the club had a large presence at Orientation Clubs Day. She states that the club often has maximum attendance for the Blue Mountain trips. Scott states that the club has a number of events outside of ski trips. He states that a number of campus focused events can also be supported. CARRIED 12.
LO N G -TERM – U O FT U N ICEF
M O TIO N
Moved: Scott
Seconded: Emadi
Be it resolved that UofT UNICEF receive $850.00 in UTSU long-term clubs funding.
MINUTES Clubs Committee of the University of Toronto Students’ Union December 9, 2012 | 2pm | UTSU Office
! ! DISCU SSIO N Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. She states that the club has indicated fundraising revenue and is asking for a modest increase in funding. Emadi states that the Prof in a Box event is very successful and well known on campus. Scott states that he appreciates that the club has indicated fundraising revenue and operating revenue. He states that this helps understand the scope of the budget and the goals of the organization. CARRIED 13.
LO N G -TERM – AIESEC TO RO N TO
M O TIO N
Moved: Bollo-Kamara
Seconded: Emadi
Be it resolved that AIESEC receive $150.00 in UTSU long-term clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. She states that the club is part of an international professional networking organization. Scott states that the club did not pick up its full allocation in clubs funding last year. CARRIED 14.
START-U P – U TM EDLIFE
M O TIO N
Moved:
Seconded:
Be it resolved that UTMEDLIFE receive $150.00 in UTSU start-up clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. She
MINUTES Clubs Committee of the University of Toronto Students’ Union December 9, 2012 | 2pm | UTSU Office
! ! states that the club is not showing sufficient revenue sources to cover operating expenses and fundraise. Scott states that the club should be supported. He states that the club has not shown significant effort in budgeting for some of the predicted expenses. CARRIED 15.
START-U P – FIN AN CIAL O PTIM IZATIO N AN D RISK M AN AG EM EN T SO CIETY
M O TIO N
Moved: Scott
Seconded: Emadi
Be it resolved that Financial Optimization and Risk Management Society receive $200.00 in UTSU start-up clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. Scott states that the club has some connections to financial institutions. He states that organizations such as Royal Bank of Canada (RBC), Toronto Dominion (TD) and Deloitte could be financially supporting the events as well. He states that the club borders on the clubs policy on corporate purpose. He states that the club does reflect an academic and interest group on campus that should receive some support. CARRIED 16.
START-U P – M U SIC AN IM AL CH ARITY
M O TIO N
Moved: Bollo-Kamara
Seconded: Emadi
Be it resolved that Music Animal Charity receive $300.00 in UTSU start-up clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. Scott states that several of the events offset expenses for other events. He states that the club has shown some thought in budgeting between events.
MINUTES Clubs Committee of the University of Toronto Students’ Union December 9, 2012 | 2pm | UTSU Office
! ! CARRIED 17.
START-U P – CO M M U N IO N AN D LIBERATIO N
M O TIO N
Moved: Scott
Seconded: Bollo-Kamara
Be it resolved that Communion and Liberation receive $200.00 in UTSU start-up clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. Scott states that the club has significant sources of revenue coming from community partners. Emadi states that the club has regular events that with good attendance. She states that the club should be supported. CARRIED 18.
START-U P – CAN ADIAN CEN TRE FO R TH E RESPO N SIBILITY TO PRO TECT
M O TIO N
Moved: Bollo-Kamara
Seconded: Scott
Be it resolved that the Canadian Centre for the Responsibility to Protect receive $300.00 in UTSU start-up clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. She states that the club has two events. She states that the events have large expenses with some revenue sources. She further states that the club is requesting a large sum from the committee that is unrealistic for a first time applicant. Scott states that the second event is limited to fifteen people and is not costefficient for clubs funding. Emadi states that the conference is a good use of clubs funding. She states that it shows a good projected attendance.
MINUTES Clubs Committee of the University of Toronto Students’ Union December 9, 2012 | 2pm | UTSU Office
! ! CARRIED 19.
START-U P – G LO BAL M EDICAL TRAIN IN G
M O TIO N
Moved: Scott
Seconded: Bollo-Kamara
Be it resolved that Global Medical Training receive $250.00 in UTSU start-up clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. She states that club has planned several events throughout the year. Emadi states that the club indicates clear goals and purposes. She states that the club should be supported. CARRIED 20.
START-U P – REDDIT U O FT
M O TIO N
Moved: Scott
Seconded: Emadi
Be it resolved that Reddit UofT receive $150.00 in UTSU start-up clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. She states that the club aims to connect students that browse similar interests on Reddit. She states that the club is not commercial in nature and connects people for real life experiences. Scott states that the club does not show a huge need for funding and that some costs can be covered through printing services. CARRIED 21.
START-U P – EQ U ITY STU DIES STU DEN TS’ U N IO N
M O TIO N
Moved: Scott
Seconded: Bollo-Kamara
Be it resolved that the Equity Studies Students’ Union receive $500.00 in UTSU
MINUTES Clubs Committee of the University of Toronto Students’ Union December 9, 2012 | 2pm | UTSU Office
! ! start-up clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. She states that the club is very active on campus and hosts a lot of collaborative events regarding a wide variety of issues. Scott states that the club receives funding through the Arts and Sciences Students’ Union. He states that the club does a lot of programming that is both academic and community related. Emadi states that the club works with a lot of coalition sponsors to host a wide variety of events. CARRIED 22.
SH O RT-TERM – TAK E ACTIO N !
M O TIO N
Moved: Bollo-Kamara
Seconded: Scott
Be it resolved that Take Action! receive $400.00 in UTSU short-term clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, the event’s expenses and revenues and the projected attendance for the event. She states that the club hosted a children’s toy drive that saw significant participation from students and children. Emadi states that the application has an in-depth breakdown of their expenses. CARRIED 23.
LO N G -TERM – U N IVERSITY O F TO RO N TO TELEVISIO N
M O TIO N
Moved: Bollo-Kamara
Seconded: Scott
Be it resolved that the receive $450.00 in UTSU long-term clubs funding. DISCU SSIO N
MINUTES Clubs Committee of the University of Toronto Students’ Union December 9, 2012 | 2pm | UTSU Office
! ! Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. She states that the majority of expenses are related to capital purchases. Scott states that the club has a lot of expenses that are not eligible for funding. Bollo-Kamara states that the club has a lot of events that do not include capital purchases. She states that the club also helps out with promotions for other groups. CARRIED 24.
ADJO U RN M EN T
M O TIO N
Moved: Emadi
The meeting adjourns at 4:34pm. CARRIED!
Seconded: Scott
Minutes of the Clubs Committee December 14, 2012 12:00pm UTSU Office
MINUTES Clubs Committee of the University of Toronto Students’ Union December 14, 2012 ● 12pm ● U.T.S.U. Tower
! ! IN ATTEN DAN CE: VO TIN G M EM BERS: Yolen Bollo-Kamara, Vice-President Campus Life Corey Scott, Vice-President Internal & Services Shaun Shepherd, President Agnes So, Innis College Director Nikki Yorgiadis, Clubs Community Member Anna Zakharoba, Clubs Community Member Eraj Ahmed, Clubs Community Member 1.
CALL TO O RDER
The meeting was called to order at 2:13PM. 2.
APPRO VAL O F AG EN DA
M O TIO N
Moved: Bollo-Kamara
Seconded: Scott
Be it resolved that the December 14, 2012 Clubs Committee agenda be approved as presented. CARRIED! 3.
REVIEW O F CLU BS PO LICY
Bollo-Kamara gives an overview of the Union Clubs Policy for the new Clubs Committee members. 4.
SH O RT-TERM – EM PO W ER U O FT
M O TIO N
Moved: Yorgiadis
Seconded: Zakharoba
Be it resolved that Empower UofT receive $80.00 in U.T.S.U. short-term clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, the event, its main revenue and expense sources and the size of the club. She states that the club is hosting a cupcake fundraiser. She states that the club intends to donate the full amount raised. She states that the Union policy only allows the committee to cover up to 50% of the costs. Yorgiadis states that the costs are precise.
MINUTES Clubs Committee of the University of Toronto Students’ Union December 14, 2012 ● 12pm ● U.T.S.U. Tower
! ! CARRIED! 7.
SH O RT-TERM – N EU RO SCIEN CE ASSO CIATIO N FO R U N DERG RADU ATE STU DEN TS
M O TIO N
Moved: Bollo-Kamara
Seconded: Ahmed
Be it resolved that the Neuroscience Association for Undergraduate Students receive $400.00 in U.T.S.U. short-term clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, the events, its main revenue and expense sources and the size of the club. She states that the club is applying for a formal event. She states that the club shows revenue sources to offset alcohol expenses. Zakharoba states that the club is not receiving funding from the Department of Neuroscience. Scott states that academic students’ unions usually get funding from the Arts and Sciences Students’ Union. He states that departments will often fund events that are academic related. He states that course union socials are less likely to be funded through departments. Shepherd states that the event is being co-hosted with the Human Biology Students’ Union and costs are being split. CARRIED! 8. SH O RT-TERM – SPO RTS AN D EN TERTAIN M EN T LAW SO CIETY M O TIO N
Moved: Scott
Seconded: Zakharoba
Be it resolved that the Sports and Entertainment Law Society receive $115.00 in U.T.S.U. short-term clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, the event, its main revenue and expense sources and the size of the club. She states that the club has submitted an application that is a modest request. Scott states that the club receives funding from the Student Law Society. He states that this funding can offset the cost of trophies.
MINUTES Clubs Committee of the University of Toronto Students’ Union December 14, 2012 ● 12pm ● U.T.S.U. Tower
! ! Zakharoba states that the event had more than just law students. CARRIED! 9.
SH O RT-TERM – BEST BU DDIES
M O TIO N
Moved: Bollo-Kamara
Seconded: Yorgiadis
Be it resolved that the receive $300.00 in U.T.S.U. short-term clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, the event, its main revenue and expense sources and the size of the club. She states that the club is applying for a bowling event with children. Shepherd states that students that attend the event must undergo a police check due to the nature of the club. CARRIED! 10.
LO N G -TERM – M ARXIST DISCU SSIO N CLU B
M O TIO N
Moved: Ahmed
Seconded: Bollo-Kamara
Be it resolved that the Marxist Discussion Club receive $350.00 in U.T.S.U. short-term clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, the event, its main revenue and expense sources and the size of the club. She states that the club is bringing in a guest speaker as part of a speaking tour. Zakharoba states that the membership list is minimal. She states that there is no indication on the number of people who attended. CARRIED! 11. SH O RT-TERM – LABO RATO RY M EDICIN E AN D PATH O BIO LO G Y STU DEN TS’ U N IO N
MINUTES Clubs Committee of the University of Toronto Students’ Union December 14, 2012 ● 12pm ● U.T.S.U. Tower
! ! M O TIO N
Moved: Scott
Seconded: Zakharoba
Be it resolved that the Laboratory Medicine and Pathobiology Students’ Union receive $500.00 in U.T.S.U. short-term clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, the event, its main revenue and expense sources and the size of the club. She states that the club has applied for a number of other funds available on campus. Zakharoba states that the club has approached other campus groups to collaborate. Scott states that the club works with Medicine students and students in the sciencebased studies. CARRIED! 12.
START-U P – SECU LAR ALLIAN CE
M O TIO N
Moved: Shepherd
Seconded: Ahmed
Be it resolved that the Secular Alliance receive $500.00 in U.T.S.U. start-up clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. She states that club has a small membership list and several events planned for the year. Shepherd states that the club has presented a well-planned operating budget. He states that the club has realistic costs and detailed expenses. CARRIED 13. START-U P – AH M ADIYYA M U SLIM STU DEN TS ASSO CIATIO N M O TIO N
Moved: Scott
Seconded: Ahmed
Be it resolved that the Ahmadiyya Muslim Students Association receive $400.00 in U.T.S.U. start-up clubs funding. DISCU SSIO N
MINUTES Clubs Committee of the University of Toronto Students’ Union December 14, 2012 ● 12pm ● U.T.S.U. Tower
! ! Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. Shepherd states that he has heard about several of the events being held. He states that the club does not have any revenue sources. Scott states that the club has a relation from a larger Ahmadiyya Muslim community but is a distinct campus group run by students. Zakharoba states that the club has planned numerous events throughout the year. Scott states that he does not want to allocate the full amount of funding. He states that the application has not included revenue sources which indicates a lack of planning. CARRIED 14.
START-U P – PAN -ASIA STU DEN T SO CIETY
M O TIO N
Moved: Yorgiadis
Seconded: Scott
Be it resolved that the Pan-Asia Student Society receive $400.00 in U.T.S.U. start-up clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. Scott states that the club is receiving funding from the Asian Institute. He states that the club holds a number of academic and cultural events. Yorgiadis states that she supports matching the funding for the department. CARRIED 15.
LO N G -TERM – BRAIN DAY U O FT
M O TIO N
Moved: Scott
Seconded: Zakharoba
Be it resolved that Brain Day UofT receive $350.00 in U.T.S.U. long-term clubs funding. DISCU SSIO N
MINUTES Clubs Committee of the University of Toronto Students’ Union December 14, 2012 ● 12pm ● U.T.S.U. Tower
! ! Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. She states that the club has included a detailed promotions plan and operating budget. Zakharoba states that the club collaborates with a lot of other campus groups. She states that the club does a lot of outreach to recruit volunteers. Scott states that the club did not pick up its full installment of funding last year. CARRIED 16.
LO N G -TERM – W O M EN IN SCIEN CE AN D EN G IN EERIN G
M O TIO N
Moved: Shepherd
Seconded: Bollo-Kamara
Be it resolved that the receive $600.00 in U.T.S.U. long-term clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. She states that the club did not pick up their full installment of funding from the previous year. She states that when discussing past funding with the executive team, that the new team was unaware with past funding. She states that the club is looking into finding receipts from the previous year. Shepherd states that he does not want to increase funding from the previous year. He states that the club is very active on campus. Zakharoba states that the club should be supported due to an entirely new executive. CARRIED 17.
LO N G -TERM – CU LIN ARY ARTS CLU B
M O TIO N
Moved: Shepherd
Seconded: Yorgiadis
Be it resolved that the Culinary Arts Club receive $600.00 in U.T.S.U. long-term clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. Yorgiadis states that the costs are very specific and broken down.
MINUTES Clubs Committee of the University of Toronto Students’ Union December 14, 2012 ● 12pm ● U.T.S.U. Tower
! ! Zakharoba states that the club is very popular on campus. She states that the club hosts numerous events throughout the year. CARRIED 18.
LO N G -TERM – STU DEN TS O PTIM IZIN G AN D ADVO CATIN G PH ARM ACY EN DEAVO U RS
M O TIO N
Moved: Bollo-Kamara
Seconded: Yorgiadis
Be it resolved that the Students Optimizing and Advocating Pharmacy Endeavours receive $380.00 in U.T.S.U. long-term clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. She states that this is an active club in the Faculty of Pharmacy and related undergraduate programs. Shepherd states that the club has rapidly grown since its first year last year. CARRIED 19.
LO N G -TERM – IN TERN ATIO N AL RELATIO N S SO CIETY
M O TIO N
Moved: Scott
Seconded: Ahmed
Be it resolved that the receive $280.00 in U.T.S.U. long-term clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. She states that the club is applying for a large amount of funding for one event. She states that the club is not charging an attendance fee and has very large expenses. Scott states that the club did not pick up their second installment of funding from last year. Zakharoba states that the club is receiving funding from different student societies and departments. CARRIED
MINUTES Clubs Committee of the University of Toronto Students’ Union December 14, 2012 ● 12pm ● U.T.S.U. Tower
! ! 20.
LO N G -TERM – SK U LE O RCH ESTRA
M O TIO N
Moved: Scott
Seconded: Ahmed
Be it resolved that Skule Orchestra receive $750.00 in U.T.S.U. long-term clubs funding. DISCU SSIO N Bollo-Kamara states the purpose of the club, some of its major events and programs, its main revenue and expense sources and the size of the club. She states that the club has indicated that they are having a difficult time securing funding due to the nonacademic nature of the club. Scott states that the club did not pick up its second installment of clubs funding. He states that he is certain the club has receipts that can be submitted to release the remaining funding. CARRIED 21.
ADJO U RN M EN T
M O TIO N
Moved: Bollo-Kamara
The meeting adjourns at 2:02 p.m. CARRIED!
Seconded: Yorgiadis
!
Minutes of the Elections and Referenda Committee December 6, 2012 5:15pm UTSU Office
MINUTES Elections and Referenda Committee of the University of Toronto Students’ Union Thursday, December 6, 2012 | 5:15pm | UTSU Office IN ATTENDANCE: Michael Buttrey, Faculty of Theology Director Ella Henry, Faculty of Law Director Virginia Lomax, University College Director Corey Scott, Vice-President Internal and Services NON-VOTING: Sandra Hudson, Executive Director 1.
CALL TO ORDER The meeting is called to order at 7:00pm.
2.
APPROVAL OF THE AGENDA
MOTION
Moved: Scott
Seconded: Henry
Be it resolved that the Thursday, December 6, 2012 Elections and Referenda Committee agenda be approved as presented. CARRIED 3.
REVIEW OF TERMS OF REFERENCE Scott explains the purpose of the Elections and Referenda Committee. He states the timeline for the Spring General elections. Hudson reviews the bylaws, policies and Elections Procedures Code. Scott states that all Committee members are expected to remain impartial throughout the period of holding Committee membership. Members of the Committee state their understanding of the role of the Elections and Referenda Committee.
4.
SPRING 2013 GENERAL ELECTIONS Scott states that the Spring 2013 General Elections planning process has begun. He states that the majority of the work that needs to be accomplished prior to the nomination period requires a Chief Returning Officer to oversee logistics. Scott states that the Committee will be determining some of the logistical decisions at future meetings to help guide the Chief Returning Officer.
5.
SPRING 2013 CHIEF RETURNING OFFICER JOB POSTING Scott states that the job posting for the Chief Returning Officer for the Spring 2013 General Elections has been posted. He states that members of the Committee are invited to sit on the hiring committee. He further states that hiring committee members must commit to being at each interview. He states that the final decision will be made at the Elections and Referenda Committee.
MINUTES Elections and Referenda Committee of the University of Toronto Students’ Union Thursday, December 6, 2012 | 5:15pm | UTSU Office 6.
ELECTORAL REFORM Scott states that the committee has received a list of items that several members have indicated they want addressed through electoral reform. He states that the first term Elections and Referenda Committee had decided to conduct a third-party non-partisan legal review to determine the legality of the Elections Procedure Code but also to recommend changes and improvements to the Elections Procedures Code to address concerns and form best practices. Hudson states that she has begun looking into possible firms that could conduct the review. She states that other students’ unions have conducted similar reviews when directed by members to do so. She states that Davis LLP has provided a quote that encompasses the requests of the Elections and Referenda Committee while also working within the budget allocated. Henry states that it would be useful to look at legal firms that are familiar with not-for-profit governance. She states that the cost would be more effective due to the specialty. Henry states that it is important to specify the scope and goals of the review. She states that the cost of the review will increase if every aspect of the elections process is reviewed. She states that review should target specifics. Hudson states that the firm is willing to conduct reviews on existing structures at the University of Toronto and a peer group of other schools. Buttrey states that there are issues with provincial and federal governments making changes to elections codes and benefiting from the decisions. He states that the Committee still has a fiduciary responsibility to be involved in this process without being too invested in the results of the final review. Henry states that the review needs to be focused to get responses to particular issues. She states that the review can be of the Elections Procedure Code or the elections themselves. She states that ultimately some of the questions are based on principles and priorities, and that it ultimately comes back to the Committee to make the amendment. Lomax states that she has been questioned regarding the third-party aspect of the review. She states that the lawyers are not being asked to win a court case, but to review and recommend best policies and frameworks. Henry states that the lawyers will be helpful in clarifying language and terminology to prevent contradictions in interpretation. She states that they can provide us with advice investigating the fairness of the procedures.
7.
ADJOURNMENT
MOTION
Moved: Henry
CARRIED The meeting adjourns at 8:47pm.
Seconded: Lomax
Minutes of the Elections and Referenda Committee December 12, 2012 7:00pm UTSU Office
MINUTES Elections and Referenda Committee of the University of Toronto Students’ Union Wednesday, November 12, 2012 ● 7:05pm ● UTSU Office IN ATTENDANCE: Corey Scott, Vice-President Internal and Services Ella Henry, Faculty of Law Director Michael Buttrey, Faculty of Theology Director NON-VOTING: Virginia Lomax, University College Director, to Corey Scott, seconded to Ella Henry NON-VOTING: Sandra Hudson, Executive Director 1.
CALL TO ORDER Call to order at 7:12pm.
2.
APPROVAL OF THE AGENDA
MOTION
Moved: Scott
Seconded: Henry
Be it resolved that the Wednesday, December 12, 2012 Elections and Referenda Committee agenda be approved as presented. CARRIED 3.
REVIEW OF TERMS OF REFERENCE Hudson states that she has received information from Davis LLP on potential areas to analyze. She states that the legal team has indicated several areas and methods of analysis to move forward in the review. Buttrey states that it would be useful to analyze one of the larger college systems for comparison. Scott states that the review will need to address online voting. Hudson states that comparisons can also be drawn to provincial or federal election systems. Henry states that there are a lot of areas to analyze online election systems. She states that there could be analysis on students’ union autonomy, responsiveness to technical glitches, logistics and finances. Hudson states that it is important to not draw conclusions at this point. She states that research into the type of questions and areas of analysis does create a more thorough analysis. Buttrey asks what the legal team would require from the Union. Hudson states that the lawyers have requested bylaws, policies and contact information of past Chief Returning Officers. They have also requested information on other election systems. She states that the Union can specify certain areas to address as well. Henry states that the list of elections complaints should also be forwarded to the legal team. She states that the stakeholders of the Union are not just students that are bringing forth the
MINUTES Elections and Referenda Committee of the University of Toronto Students’ Union Wednesday, November 12, 2012 ● 7:05pm ● UTSU Office recommendations. She states that the review should address creating new recommendations and solidifying some of the current procedures in place. Scott states that specific issues should be addressed such as mixed paper balloting and online voting or onsite online voting. 4.
ADJOURNMENT
MOTION Meeting adjourns at 8:43pm.
Moved: Scott
Seconded: Buttrey
Minutes of the Executive Committee December 11, 2012 10:00am UTSU Office !
MINUTES Executive Committee of the University of Toronto Students’ Union December 11, 2012 | 10:00am | UTSU Office
! ! IN ATTEN DAN CE: VO TIN G M EM BERS: Shaun Shepherd, President Noor Baig, Vice-President Equity Munib Sajjad. Vice-President University Affairs Abigail Cudjoe, Vice-President External Yolen Bollo-Kamara, Vice-President Campus Life Corey Scott, Vice-President Internal & Services N O N -VO TIN G : Sandra Hudson, Executive Director 1.
CALL TO O RDER The meeting is called to order at 9:50am.
2.
APPRO VAL O F AG EN DA
M O TIO N
Moved: Scott
Seconded: Shepherd
Be it resolved that the December 11, 2012 Executive Committee agenda be approved as presented. CARRIED! 3.
DECEM BER BO ARD M EETIN G
M O TIO N
Moved: Scott
Seconded: Shepherd
Be it resolved that an Emergency Board Meeting be hosted on Monday, December 17, 2013. DISCU SSIO N ! Scott states that there will be an emergency board meeting scheduled for Monday, December 17 at 7pm. He states that the meeting is being called to ratify minutes, and to set dates for the General Meeting and Policy and Procedures Committee meeting. CARRIED 4.
ASSO CIATE PO SITIO N S
MINUTES Executive Committee of the University of Toronto Students’ Union December 11, 2012 | 10:00am | UTSU Office
! ! Baig states that there is a job positing for the Associate to the Vice-President Equity. Sajjad states that there is a job posting for the Associate to the Vice-President University Affairs. 5.
RAPTO RS TICK ETS Bollo-Kamara states that promotion materials for the Toronto Raptors tickets have gone up. Sajjad states that the Woodsworth College Council has expressed an interest in partnering on the Raptors events.
6.
G O O D FO O D BO X Scott states that a second drop off location at the Transitional Year Program Office has been confirmed. Sajjad states that he will discuss the delivery service with Woodsworth Residence Council.
7.
U N ITY TH RO U G H DIVERSITY FO O D FAIR Bollo-Kamara states that a Food Fair is being planned for February. She states that she has been in contact with several clubs to coordinate food and promotions.
8.
DECEM BER 6 EVEN T – VIO LEN CE AG AIN ST W O M EN Baig states that the event was successful. She states that there was a person present from the “Men’s Rights” movement who harassed student, faculty and staff organizers. She states that the individual was also taking pictures at the event. She further states that a complaint is being sent to the University administration for further investigation.
9.
W IN TER W EEK O F W ELCO M E Bollo-Kamara states that the preliminary schedule has been created. She states that the Clubs Festival is happening at the Varsity Dome and that clubs registration is open. She states that Shad has been confirmed as the featured artist.
10.
M O N TREAL READIN G W EEK Bollo-Kamara states that promotions and logistics are being finalized. She states that the event is being produced between the three campuses and ISX.
MINUTES Executive Committee of the University of Toronto Students’ Union December 11, 2012 | 10:00am | UTSU Office
! ! Sajjad states that he is working with some of the residence councils and campus clubs to pull more organizations in. Scott states that ISX is currently looking into costing or the possibility of hosting free alternative events.
11.
G O VERN AN CE REFO RM Sajjad states that representatives from the students’ unions and faculty associations will be speaking to governance reform at the Governing Council meeting on Thursday, December 13, 2012. He states that the University administration has been hesitant to listen to student and faculty complaints and recommendations.
12.
TRAN SITIO N AL YEAR PRO G RAM TO W N H ALL Sajjad states that he is working with our Transitional Year Program Director to schedule a town hall in January on the future of the Transitional Year Program.
13.
U N PAID IN TERN SH IP CAM PAIG N Shepherd states that he is working with our Faculty of Law Director to address the issue of unpaid internships in the Faculty of Law regarding articling internships. Sajjad states that this is a campaign that should be brought to the Professional Faculties Committee because it is relevant to many second-entry programs.
14.
PRAYER SPACE AT RO BARTS Baig states that work continues to be done to solidify plans for a prayer space at Robarts Library. She states that a location has been allocated, but lobbying work continues to be done to secure mats and security features.
15.
G EN ERAL M EETIN G
M O TIO N
Moved: Scott
Seconded: Shepherd
Be it resolved that a general meeting occur between February 4 and February 8, 2013.
MINUTES Executive Committee of the University of Toronto Students’ Union December 11, 2012 | 10:00am | UTSU Office
! ! DISCU SSIO N Scott states that a date still has not been determined based on scheduling of second semester events and campaigns. He states that he is recommending this period due to the flexibility of programs in the time period. CARRIED! 16.
ADJO U RN M EN T
M O TIO N
Moved: Scott
CARRIED The meeting adjourns at 11:32am.
Seconded: Baig
!
Minutes of the Social Justice and Equity Commission November 14, 2012 4:30pm UC 148
MINUTES Social Justice and Equity Commission Meeting of the University of Toronto Students’ Union November 14, 2012 | 4:30pm | UC 148 IN ATTENDANCE: Noor Baig Banafsheh Beizaei Shaun Sheppard Farhia Farah Abigail Cudjoe Alexandra Aravjo Abuk Clut Sasha Arvajo Miny Yemaisu Inna Zenona 1.
CALL TO ORDER The meeting is called to order at 5:00pm.
2.
APPROVAL OF THE AGENDA
MOTION
Moved: Baig
Seconded: Shepherd
Be it resolved that the agenda for the Social Justice and Equity Commission Meeting #7 be approved. CARRIED
3.
RATIFICATION OF NEW MEMBERS
MOTION
Moved: Baig
Seconded: Beizaei
Be it resolved that the following be ratified as members of the 2012-2013 Social Justice and Equity Commission: Alexandra Aravjo Abuk Clut Sasha Arvajo Miny Yemaisu Inna Zenona CARRIED 4.
UPCOMING EVENTS Rally Against Sexism Baig states that the rally against sexism at the Dr. Warren Farrell speaker event organized by the Men’s Rights Awareness Group is being held outside of the Medical Sciences building on Friday, November 16 at 6:30 pm.
MINUTES Social Justice and Equity Commission Meeting of the University of Toronto Students’ Union November 14, 2012 | 4:30pm | UC 148 Trans Day of Remembrance Baig states that the Trans Day of Remembrance is on November 20, 2012, and the Centre for Women and Trans People and the UTSU will be co-hosting a series of events. She further states that there will be a group of people joining the 519 Community Centre’s vigil on November 20, 2012 at 7:00pm. World AIDS Day Baig states that the Canadian Foundation for AIDS Research (CANFAR) and LGBTOUT are hosting events on World AIDS Day. Beizaei states that the Global Health Education Initiative is also planning events. National Day of Remembrance and Action on Violence Against Women Baig states that this annual event happens on December 6, and will include a number of speakers outside of Hart House. 5.
CAMPAIGNS Say What You Mean Baig states that the three posters designed deal with the origin of oppressive words and their uses have been circulated. She states that the Commission should look into new ideas for posters soon.
6.
NEW IDEAS AND INITIATIVES Racialized Students’ Collective Baig states that this is something that the Union is hoping to more facilitate than run. She states that this initiative recognizes that there are many racialized groups and individuals doing social justice work on and around campus, and this is meant to create a space for these groups to come together. She further states that the first meeting will be a space for these groups to decide the direction they want the Collective to take.
7.
ADJOURNMENT
MOTION Moved: Baig CARRIED The meeting adjourns at 6:00pm.
!
Seconded: Beizaei
Minutes of the Sustainability Commission November 23, 2012 3:30pm UC 148 !
MINUTES Sustainability Commission of the University of Toronto Students’ Union Friday, November 23, 2012 | 3:30 pm | University College 148 IN ATTENDANCE: VOTING MEMBERS: Ben Coleman Mouska Patang Munib Sajjad Will Warnica
NON-VOTING MEMBERS: Nadia Harduar Rhokini Kunanesan Michel Lagace Brett Lessard Elizabeth Liddy Chloe Lopez Carmen Reilly Dominic Wong Cathy Zhao
1. CALL TO ORDER The meeting is called to order at 3:38 p.m. 2. APPROVAL OF THE AGENDA MOTION
Moved: Warnica
Seconded: Sajjad
Be it resolved that the agenda for the November 23, 2012 Sustainability Commission be approved as presented. CARRIED 3. INTRODUCTIONS Attendees introduce themselves in turn. 4. RATIFICATION OF NEW MEMBERS MOTION
Moved: Sajjad
Seconded: Patang
Be it resolved that the following members be ratified as voting members of the Sustainability Commission for the 2012-2013 year: Michel Lagace Brett Lessard Chloe Lopez Carmen Reilly Cathy Zhao CARRIED 5. DISCUSSION: ENVIRONMENT WEEK Warnica states that the UTSU is planning to host an environment week for January 21-25, 2013. He further states that the UTSU is planning to host a week separate from the UofT Environmental Resource network (UTERN) because UTSU is holding their elections during March, when UTERN traditionally hosts their environment week. He further states that the UTSU Environment Week would not be as big as the UTERN week, and that January is a
MINUTES Sustainability Commission of the University of Toronto Students’ Union Friday, November 23, 2012 | 3:30 pm | University College 148 good time to hold the event, as students are less busy at that time of year. He further states the goal of the week is to link together efforts and events from various environmental groups on campus. Sajjad states that it is important to collaborate with different environmental groups and for groups to voice their interests and concerns. He explains how the UTSU is working on the bottled water campaign, which is tied to the creation of new water fountains, and that we are trying to work with other campus groups on the timing of the environment week. Reilly states that people often buy pop when bottled water is not available, and asks for more information about the campaign and how the UTSU plans to deal with this problem. Sajjad states that students unions in the GTA have been working together to give out free reusable water bottles, and are providing students with information on the bottled water campaign, and stresses the importance of educating students on the use of reusable water bottles. He states that the UTSU has to be mindful of contracts that the university has with soft drink companies. Harduar states that the UTSC Sustainability Office also gave out free water bottles and ran educational campaigns to promote a bottled-water free campus. Warnica states that the UTSU is also working with the Public Water Initiative this year to run education campaigns against bottled water, including showing videos and handing out cupcakes. Wong states that the ban was tried at Ryerson. He states that a strategy that Ryerson used was to have “water taste challenges” where people could compare the taste of tap and bottled water. He further states another strategy employed was to offer vending machines that dispense reusable water bottles for people to purchase when they forget their bottles. He states that mapping water fountains on campus is important. Warnica states that the Public Water Initiative is working on maps of water fountains on the UTSU campus. Reilly asks if the UTSU is collaborating with the university Physical Plant to work on waste diversion rates, especially as this is something that the university advertises. Sajjad states that the UTMSU ran a sustainability audit on the UTM campus and worked to increase compost and recycling facilities. He further states they also run a program of green grants for projects that are environmentally friendly. He states that working with groups that run events to help them use sustainable supplies would be a good way to collaborate. Lopez asks if there is a theme for the UTSU Environment Week, and if there is a general idea of what events will run, so that she can start talking to different campus groups about how it fits with their plans. Warnica states that a theme has not been chosen, as this idea is recent. Liddy states that the Sustainable Engineers Association conference settled on “overcoming obstacles in sustainability” as a theme. Wong states that Bikechain was considering running a winter cycling seminar, and that this would be an event that could be tied into the UTSU environment week.
MINUTES Sustainability Commission of the University of Toronto Students’ Union Friday, November 23, 2012 | 3:30 pm | University College 148 Reilly asks if a more global focus had been considered. Warnica states that a group called Environment Action works on global and national issues. Sajjad suggests inviting a speaker, such as Clayton Thomas-Muller of the Indigenous Environmental Network, to give a presentation on the tar sands. He states that we need to balance local and national focuses, so that we can help people understand why sustainability is important. He further states we should focus on linking local effects to national issues. Yeadon states that Thomas-Muller would be a good speaker, and that the theme should reflect his involvement. Reilly states that a tar sands theme may be too specific, and that a broader theme would be more flexible for the week, and would allow the UTSU to focus on issues that will resonate with a variety of U of T students, and encourage them to get involved in sustainability. She states that a focus on choices would help people integrate the message into their daily lives. Liddy states that we should focus on obstacles that are linked to students’ lives. She suggests that the week should be held from January 28 to February 1 and should focus on promoting the various events that other groups are holding around that time. Reilly states that we should avoid conflicting dates with Winterfest. Sajjad states that the UTSU is running the Winter Week of Welcome in the first week of January. Warnica asks if anyone knows of any conflicts during the week of January 28 to February 2. Harduar states that the UTSC Sustainability Office has an event on January 24. Warnica asks if there is flexibility with the date. Harduar states that the event is large, and so probably not. Warnica states that holding Environment Week from January 28 to February 2 would not encompass the OISE eco-fair. Sajjad and Reilly state that stretching the week over more than seven days would work. Zhao states that Environmental Action is running a campaign for climate change and that they are trying to communicate with the federal government, and promote some of the Environmental Action and Environmental; Students’ Union’s upcoming events. Lopez states that UTERN would be more open to joining with the UTSU Environment Week if the conflict of having two environmental weeks were solved. Lagace states that UTERN has been holding Environment Week for the past decade or so, and has acted as an intermediary group between different environmental groups on campus. He further states that they start their week with a keynote speaker, and end with a Hart House farm retreat for environment group leaders. He states they pick the timing later in the semester because of other environmental days that occur in March. Lopez states that it would be more cost-effective to have only one environment week, in the tradition that UTERN has worked on.
MINUTES Sustainability Commission of the University of Toronto Students’ Union Friday, November 23, 2012 | 3:30 pm | University College 148
Sajjad states that a lot of attention is brought to the UTSU elections during March, and that by hosting an Environment Week earlier in the year, the UTSU can better direct attention to environmental issues. He further states that by working together, we can promote both weeks equally. Liddy agrees and states that by taking different marketing approaches for the two weeks, conflict of attention can be avoided. Lopez asks if people would like to get involved with the UTERN Environmental Week. Sajjad states that some students get frustrated with bottled water not being available when they do not understand the bottled water free campaign. Harduar asks if the UTSU is collaborating with the St. George Sustainability Office. Warnica states that we are looking into the potential of collaborating with them. Patang asks if there is also a focus on banning plastic bottles in general. Lagace states that the bottle water ban is a voluntary ban, and is a grassroots ban. He states that it is harder to stop selling juice and pop, because of the money that is brought in through sales. Harduar states that the main goal of the campaign is to reduce the commoditization of water, and the goal of reducing plastic use is a secondary priority Sajjad explains how selling bottled water violates fundamental human rights. Warnica asks for input on the issue of holding two separate environment weeks, and states that he wants to avoid conflicting with the UTERN Environmental Week. Zhao asks if the UTSU is against protests or other tactics for the environment week. Warnica states that the UTSU is committed to following the law. Sajjad adds that consensus among the group is necessary for an event to be deemed appropriate. Warnica states that planning meetings will be held every two weeks prior to the Environment Week. Lagace states that UTERN is trying to get Captain Watson from the Sea Shepherd antiwhaling ship to talk at their Environment Week this year, and explains Watson’s background. Liddy asks what the structure for organizing the Environment Week will be. Warnica states that UTSU will act as an umbrella group, organizing the week as a whole. Sajjad states that the UTSU will promote the event through the listserv, tabling, social media, and postering. He further states that he is interested in getting volunteers from the environmental groups involved in the week to do tabling at all three campuses. Warnica states that because of time concerns raised previously, the schedule will be revised
MINUTES Sustainability Commission of the University of Toronto Students’ Union Friday, November 23, 2012 | 3:30 pm | University College 148 to have meetings held weekly before the event, and that people will communicate via email over the winter break. Sajjad suggests starting a Google document so that groups can collaborate on scheduling, discuss the schedule in early December, and then do most of the planning in January. Warnica states that the UTSU will organize this for the groups.
6. APPROVAL OF NAME FOR THE ENVIRONMENT WEEK MOTION
Moved: Warnica
Seconded: Patang
Be it resolved that the Environment Week organized by the UTSU Sustainability Commission be called “Ecofest”. CARRIED 7. APPROVAL OF DATES FOR THE ENVIRONMENT WEEK MOTION
Moved: Warnica
Seconded: Sajjad
Be it resolved that Ecofest be held from January 24 to February 2, 2013. CARRIED 8. OTHER BUSINESS Lagace states that UTERN is hosting a meeting at 4:30 p.m. at ES 1042 next Wednesday, November 28 to plan their environment week. 9. MOTION
ADJOURNMENT Moved: Patang
CARRIED The meeting is adjourned at 4:45 p.m.
Seconded: Warnica