University of Toronto Students’ Union Local 98, Canadian Federation of Students
Board of Directors Package #2 Monday, May 28, 2012
2145 Bahen St. George Campus 5 pm
NCA Credo for Ethical Communication Approved by the NCA Legislative Council in 1999 Questions of right and wrong arise whenever people communicate. Ethical communication is fundamental to responsible thinking, decision making, and the development of relationships and communities within and across contexts, cultures, channels, and media. Moreover, ethical communication enhances human worth and dignity by fostering truthfulness, fairness, responsibility, personal integrity, and respect for self and others. We believe that unethical communication threatens the quality of all communication and consequently the well-being of individuals and the society in which we live. Therefore we, the members of the National Communication Association, endorse and are committed to practicing the following principles of ethical communication: • We advocate truthfulness, accuracy, honesty, and reason as essential to the integrity of communication. • We endorse freedom of expression, diversity of perspective, and tolerance of dissent to achieve the informed and responsible decision making fundamental to a civil society. • We strive to understand and respect other communicators before evaluating and responding to their messages. • We promote access to communication resources and opportunities as necessary to fulfill human potential and contribute to the well-being of families, communities, and society. • We promote communication climates of caring and mutual understanding that respect the unique needs and characteristics of individual communicators. • We condemn communication that degrades individuals and humanity through distortion, intimidation, coercion, and violence, and through the expression of intolerance and hatred. • We are committed to the courageous expression of personal convictions in pursuit of fairness and justice. • We advocate sharing information, opinions, and feelings when facing significant choices while also respecting privacy and confidentiality. • We accept responsibility for the short- and long-term consequences for our own communication and expect the same of others. This portion of www.natcom.org is managed by Jennifer Peltak. If you have suggestions or additions, please contact her directly. NCA: 1765 N Street, NW, Washington, D.C. 20036; 202464-4622; 202-464-4600 (fax) Source: http://www.natcom.org/policies/External/EthicalComm.htm (1/19/2005 8:24:42 PM)
Board of Directors, University of Toronto Students' Union LAST NAME
FIRST NAME
CONSTITUENCY or POSITION
Ackbarali
Fazia
Woodsworth College
Arif
Nabil
University of Toronto Mississauga
Baig
Noor
Vice-President Equity
Bello
Ali Mustafa
New College
Bollo-Kamara
Yolen
Vice-President Campus Life
Brown
Cullen
St. Michael's College
Chester
Laurel
New College
Choksi
Madiha
St. Michael's College
Cudjoe
Abigail
Vice-President External
Delwar
Mo
Faculty of Engineering
Ding
Jonathan
Faculty of Medicine
Easterbrook
Gregory
Faculty of Kinesiology & Physical Education
Emadi
Yasmeen
Woodsworth College
Farah
Farhia
University College
Galipoli
Alessia
Faculty of Nursing
Gamponia
Stephanie
Faculty of Music
Gobert
Shak
Victoria College
Guo
Grace
UTMSU Representative
Hassan
Dania
University of Toronto Mississauga
Havili
Hassan
University of Toronto Mississauga
He
Chen
University of Toronto Mississauga
Khan
Khalid
New College
Kurusamy
Gowthaman
Victoria College
Levy
Mark
University of Toronto Mississauga
Lomax
Virginia
University College
Lunianga
Kevin
Arts & Science At-Large
Mathur
Sanchit
Faculty of Engineering
Mezengwe
Brine
Transitional Year Program
Mitchell
Calvin
Trinity College
Pardhan
Fatema
Woodsworth College
Pecoskie-Schweir
Kassandra
University of Toronto Mississauga
Phan
Helen
Professional Faculty At-Large
Qu
Kathleen
St. Michael's College
Roxas
Mark
Ontario Institute for Studies in Education
Saafan
Ro'a
University of Toronto Mississauga
Sajjad
Munib
Vice-President University Affairs
Scott
Corey
Vice-President Internal and Services
Seto
Seann
Faculty of Pharmacy
Shepherd
Shaun
President
So
Agnes (Wing Yan)
Innis College
Staibano
Anthony
Faculty of Dentistry
Ulaganathan
Nimalan
Arts & Science At-Large
Unnithan
Vijay
Professional Faculty At-Large
Zhang
Will (Wenhao)
Faculty of Engineering
NB: Vacant seats and non-voting members are not listed.
Last updated:2012-04-27
AGENDA Board of Directors Meeting #2 of the University of Toronto Students’ Union Monday, May 28, 2012 ● 5:00pm ● Bahen Centre 2145 1.
CALL TO ORDER
2.
APPROVAL OF THE AGENDA
MOTION
Moved:
Seconded:
Be it resolved that the agenda for the May 28, 2012 U.T.S.U. Board of Directors meeting be approved as presented. 3.
PRESENTATION OF ROBERTS RULES OF ORDER
4.
EXECUTIVE REPORT
MOTION
Moved:
Seconded:
Be it resolved that the U.T.S.U. Board of Directors approve the Executive Report as presented at the May 28, 2012 Board meeting.
5.
APPROVAL OF MINUTES (pp. 19 - 32)
MOTION
Moved:
Seconded:
Be it resolved that the May 28, 2012 minutes package including the following documents be approved by the U.T.S.U. Board of Directors: a. Board of Directors (2011-2012), April 27 (pp. 19 - 22) b. Board of Directors (2012-2013), April 27 (pp. 23 - 28) c. Executive Committee, May 14 (pp.29 - 32) 6.
STRIKING OF STANDING COMMITTEES
Budget Committee MOTION
Moved:
Seconded:
Whereas the Budget Committee is a standing committee of the University of Toronto Students’ Union. Be it resolved that one director from Division I, one director from Division II, one director from III, and two additional directors from either Division I, II or III be elected by and from the Board of Directors to serve on the 2012-2013 Budget Committee.
AGENDA Board of Directors Meeting #2 of the University of Toronto Students’ Union Monday, May 28, 2012 ● 5:00pm ● Bahen Centre 2145 Elections and Referenda Committee MOTION
Moved:
Seconded:
Whereas the Elections and Referenda Committee is a standing committee of the University of Toronto Students’ Union. Be it resolved that one director from Division I, one director from Division II, and one additional directors from the Board of Directors to serve on the 2012-2013 Elections and Referenda Committee.
Policy and Procedures Committee MOTION
Moved:
Seconded:
Whereas the Policy and Procedures Committee is a standing committee of the University of Toronto Students’ Union. Be it resolved that one director from Division I, one director from Division II, and one director from III be elected by and from the Board of Directors to serve on the 2012-2013 Policy and Procedures Committee.
Student Accessibility Committee MOTION
Moved:
Seconded:
Whereas the Student Accessibility Committee is a standing committee of the University of Toronto Students’ Union. Be it resolved that one director from Division I, one director from Division II, and one director from III be elected by and from the Board of Directors to serve on the 2012-2013 Student Accessibility Committee.
Executive Review Committee MOTION
Moved:
Seconded:
Whereas the Executive Review Committee is a standing committee of the University of Toronto Students’ Union, Be it resolved that one director from Division I, one director from Division II, one director from III, and two additional directors from either Division I, II or III be elected by and from the Board of Directors to serve on the 2012-2013 Executive Review Committee.
AGENDA Board of Directors Meeting #2 of the University of Toronto Students’ Union Monday, May 28, 2012 ● 5:00pm ● Bahen Centre 2145 St. George Clubs Committee MOTION
Moved:
Seconded:
Whereas the Clubs Committee is a standing committee of the University of Toronto Students’ Union, Be it resolved that one director from Division I, one director from Division II and one additional director from either Division I or II be elected by and from the Board of Directors to serve on the 2012-2013 Clubs Committee. Be it resolved that three non-Director members of U.T.S.U. be appointed to the Club’s Committee from the applications recommended by the Vice-President, Campus Life.
Organisational Development and Services Committee MOTION
Moved:
Seconded:
Whereas the Organizational Development and Services Committee is a standing committee of the University of Toronto Students’ Union, Be it resolved that one director from Division I, one director from Division II, one director from III, and one additional director from either Division I, II or III be elected by and from the Board of Directors to serve on the 2012-2013 Organisational Development and Services Committee.
Book Bursary Committee MOTION
Moved:
Seconded:
Whereas the Book Bursary Committee is a standing committee of the University of Toronto Students’ Union, Be it resolved that one director from Division I, one director from Division II, and one additional director from either Division I or II be elected by and from the Board of Directors to serve on the 2012-2013 Book Bursary Committee.
Student Refugee Program Committee MOTION
Moved:
Seconded:
Be it resolved that the U.T.S.U. Board of Directors strike the Student Refugee Program Committee with the following composition: Vice-President Equity Vice-President Internal and Services Division I Director (1) Division II Director (1) Division III Director (1)
AGENDA Board of Directors Meeting #2 of the University of Toronto Students’ Union Monday, May 28, 2012 ● 5:00pm ● Bahen Centre 2145 7.
FYI- NEXT BOARD OF DIRECTORS’ MEETING
8.
OTHER BUSINESS
9.
ADJOURNMENT
EXECUTIVE REPORT
UNIVERSITY OF TORONTO STUDENTS’ UNION LOCAL 98 CANADIAN FEDERATION OF STUDENTS MONDAY, MAY 28, 2012 | 5PM | BAHEN 2145
WELCOME - EXECUTIVE REPORT
WELCOME FROM THE EXECUTIVE
Thank you for making the commitment to be a University of Toronto Students’ Union director and/or member. For the next eleven months, the U.T.S.U. will be delivering better services, more events & campaigns. This year will include a throughough communication strategy which aims to get directors & general members more opportunities to get engaged and get involved. To start, the U.T.S.U. has redesigned the format of the executive report to be more engaging both to the eye and within the content. Because this is the beginning of the term, a lot of time has been spent transitioning, learning and visioning. Expect future reports to be longer with plenty of opportunities to engage in the Union’s various projects. In this Executive Report: ADVOCACY & EVENTS EVENTS & PROGRAMMES SERVICES & OFFICE MANAGEMENT ORIENTATION In solidarity, (from left to right) Munib Sajjad, Vice-President University Affairs, vpua@utsu.ca Yolen Bollo-Kamara, Vice-President Campus Life, vpcl@utsu.ca Abigail Cudjoe, Vice-President External, vpexternal@utsu.ca Shaun Shepherd, President, president@utsu.ca Noor Baig, Vice-President Equity, vpequity@utsu.ca Corey Scott, Vice-President Internal & Services, vpis@utsu.ca
ADVOCACY & CAMPAIGNS - EXECUTIVE REPORT
INTERNATIONAL DAY AGAINST HOMOPHOBIA & TRANSPHOBIA WEDNESDAY, MAY 16, 2012 Queer, trans & allied highschool, post-secondary education & community organizers were invited to the Ryerson Students’ Union to witness the launch of a new campus guide to organizing against homophobia & transphobia on Ontario campuses created by the Canadian Federation of Students-Ontario, the LGBT Youthline & several regional partners. Attendees were also able to preview a new public service announcement video aimed at the pains caused by homophobia & transphobia. Both the campus guide & PSA video are part of a larger campaign by the CFS-O and member locals to challenge oppression in all its forms.
THURSDAY, MAY 17, 2012 On Thursday May 17, the U.T.S.U. joined highschool & post-secondary students from across the Greater Toronto Area to mark International Day Against Homophobia & Transphobia by raising awareness about the effects of oppression. Students came from across all three UofT campuses, Ryerson University, York University, George Brown College & various highschools. Participants were able to create informative & supportive banners & posters that were displayed at Yonge Dundas Square during the noon hour rush. Additionally, information on the Challenge Homophobia & Transphobia campaign were distributed to further engage passerbys. The presence established a positive atmosphere & reached out to both students and members of the wider Toronto community.
MULTI-FAITH SPACE AT ROBARTS LIBRARY
Students have been reaching out to administration both on an individual basis as well as with the support of clubs such as the Muslim Students’ Association (MSA) and offices like the Multi-faith Centre (MFC) over the past years to establish more multipurpose spaces on campus that can be used for prayer & quiet meditation. These interactions have been characterized by supportive attitudes but delayed communication on the side of the administration. In the coming months we hope to forge a stream of communication between students voicing their needs and the offices that can accommodate them. A multi-faith space in Robarts Library would be the first such space to be open 24 hours during parts of the semester, and longer than many other buildings on campus during slower seasons. We have met with the MSA, the founding and leading group on the Student Commission for Appropriate Accommodation. Through building on the existing efforts, a formal presentation for the Robarts Library administration is being created in consultation with faith groups that have expressed interest in the development of accomodations for religious practice.
ADVOCACY & CAMPAIGNS - EXECUTIVE REPORT
MEETING WITH PRESIDENT DAVID NAYLOR FRIDAY, MAY 25, 2012
On May 25th, the UTSU met with the President of the University of Toronto, Professor David Naylor & the Vice-Provost Students, Professor Cheryl Misak. The meeting was an opportunity for the executive committee to share upcoming initiatives & seek opportunities for support. The agenda included a discussion on Orientation Week, U.T.S.U. Fest, Blue & White Spirit Days, the Accessibility Audit, Access Copyright, and a discussion on a joint working group on ancillary fees & funding.
ACCESS COPYRIGHT
A new copyright licensing model agreement is being proposed to Canadian universities & colleges. This model agreement is the product of a negotiation between the Association of University & Colleges of Canada (AUCC), an organization representing administrators, & Access Copyright, a copyright licensing agency. This new model agreement is viewed by students and faculty as harmful to campus academic communities. The agreement: Imposes an unjustified $26 fee for students - an increase from $3.38 Restricts access to materials that students should be able to freely access for educational purposes; and, Forces post-secondary administrations to undertake electronic surveillance of students & academic staff. Across the country, 30 universities have decided to opt-out of their copyright agreements. Instead, students, faculty & librarians have been proposing alternative options to signing on to Access Copyright agreements. The current proposals put forth by Access Copyright have recieved harsh criticisms from the Canadian Association of University Teachers (CAUT), the Canadian Federation of Students and faculty & librarian councils across the country. The UTSU has called upon administrators to reject this new agreement, due primarily to electronic privacy concerns & an almost 900% ancillary fee increase.
UTM & UTSC GOVERNANCE REFORM
The University of Toronto’s Taskforce on Governance recommended the reformation of governance at the Mississauga & Scarborough campuses to reflect a similar structure to the St. George campus governance structure. Ultimately, the Taskforce recommends a smaller, less representative governance composition which marginalizes the voices of undergraduate & graduate students. It is clear there has been a removal of democratic power from the students at the Mississauga campus. We see this as an affront to remove voices from our members who must have a say in these local governance bodies and will be working alongside the central student unions of UofT to make an end to this move for eliminating the student voice from decision making.
ACADEMIC POLICIES & THE DROP CREDIT
The Drop Credit is an academic policy seen at other universities where students can erase a credit off of their transcript and replace it with a new one. Often known as a “grade forgiveness policy,” this is something that has never before been implemented at the University of Toronto. The policy is recognition of an undeniable fact: students’ marks often fluctuate for personal reasons beyond their control. For the past year, the UTMSU has been working with the Registrar and academic councils to implement the drop credit at the University of Toronto Mississauga. Discussions have begun on a tri-campus Student Union level to develop a cohesive well-researched campaign to implement the drop credit policy. Additionally, this would mean creating a strong alliance between the Arts & Sciences Students’ Union and other undergraduate faculty councils, college councils and faculty governance councils. Please join the Academic and Student Rights commission to find out how to achieve this grand objective to benefit our members.
ADVOCACY & CAMPAIGNS - EXECUTIVE REPORT
LET’S CUT SOME REAL WASTE
Ontario is planning on spending more than 80 billion dollars on 10 new and re-built nuclear reactors over the next 18 years (excluding the cost of taking down old reactors and storing radioactive waste). Meanwhile, the province is paying off 20 billion in debt incurred from previous nuclear investments. The Ontario government is also considering cutting back on health & education while at the same times spending billions more on high-cost, environmentally risky nuclear projects. The Canadian Federation of Students-Ontario is partnering with Clean Air Alliance on a campaign to lobby the Ontario Government to prioritize health & education over nuclear power, and to use alternate, safer sources for generating energy. Let’s Cut Some Real Waste is a campaign that arose out of the 2012 Drummond Report which suggests drastic cuts to the social service sector.
ACCESSIBILITY AUDIT
This year we are positioning the Union to facilitate the implementation of a campus-wide accessibility audit. The audit will evaluate how accessible our campus buildings are for individuals with visible and invisible disabilities. The Accessibility Audit will ideally analyze the physical accessibility of campus space while also addressing concerns surrounding washroom, water station and other building service features. Materials & template audits are being developed through the Canadian Federation of Students-Ontario. Additionally, Students for Barrier-free Access (SBA) has been a huge ally in collecting, administering & creating assessment criteria. The coming weeks will be developing a strategy of conducting the audit with the eventual aim being drawing the university administration’s attention to the barriers to accessibility that need to be addressed in order to make campus a truly safe, positive and open space for participation by all.
CANADIAN FEDERATION OF STUDENTS-ONTARIO EXECUTIVE MEETING REPORT-BACK FRIDAY, MAY 11 TO SUNDAY, MAY 13, 2012
The University of Toronto Students’ Union is local 98 of the Canadian Federation of Students. As a member local, the UTSU’s Vice-President External holds a position on the provincial components executive committee. The Canadian Federation of Students-Ontario hosts four executive committee meetings a year for member locals to recieve report-backs on campaigns & services, working groups and to ensure functionality of the organization between General Meetings. The first CFS-O executive meeting provides an opportunity to learn about the history of the students’ movement, an introduction to the CFS-O services & campaigns and to develop working groups to fulfill the mandates set out at Ontario General Meetings. Abigail Cudjoe, Vice-President External, has representation on the following working-groups: The Alexandra Dodger Activist Award (non-monetary) Campaign for affordable campus parking Sexual violence organizing kit (collaboration with the Workers`Rights Consortium) Campus Task Force on Food Services
EVENTS & PROGRAMMES - EXECUTIVE REPORT
PRIDE WEEK
JUNE 25 - JULY 1, 2012 The U.T.S.U. will be supporting LGBTQ and ally groups on campus in organizing campus events for Pride Week as well as participating in the various events in the wider community. Students, staff & faculty from all three UofT campuses attended a Pride planning meeting hosted by the Sexual and Gender Diversity Office. The University of Toronto community will have the opportunity to participate in the Trans march, Dyke march & Pride parade as well as the legendary Pride Pub held at Hart House. Additional Pride planning meetings will be held in the near future. The U.T.S.U., with campus groups, has offered to host a queer & trans picnic on the U.T.S.U. lawn. Historically, the Pride march originated at UofT on King’s College Circle. There were also discussions around panel discussions, banner & t-shirt painting, Pride march gift bags & a Zumba event at Varsity Stadium.
NEW U
JUNE 23 - 24, 2012 The Office of Student Life has invited the U.T.S.U. to help organize the New U Leadership Conference. New U is an opportunity for divisional student representatives to hone & develop skills relevant to serving members of the campus community. The conference is an opportunity to network with other divisional representatives. Sessions are designed on feedback provided by past participants and the needs of registrants. Along with the Office of Student Life, the New College Students’ Council has been invited to sit on the organizing committee. We look forward to strengthening our relationship with all campus partners through developing a conference which speaks to the needs of all divisions.
BLUE & WHITE SPIRIT DAYS TBD
The U.T.S.U. has begun preliminary meetings with Varsity Athletics, Alumni Affairs, the President’s Office & the Physical Health & Education Undergraduate Association regarding Blue & White Spirit Days. The U.T.S.U. recognizes the importance of athletics in building campus unity & spirit. Blue & White Spirit Days are intended to target specific varsity athletics teams & encourage high student participation through pre & post game events, Varsity Blues swag & heavy promotion. The U.T.S.U. recognizes the importance of gender diversity in sports & will ensure all genders are represented in Blue & White Spirit Days.
NATIONAL ABORIGINAL DAY THURSDAY, JUNE 21, 2012
The U.T.S.U. has begun conversations with First Nations House & the Introduction to Aboriginal Studies class to host & promote programming for National Aboriginal Day (Indigenous Sovereignty Day).
SERVICES & OFFICE MANAGEMENT - EXECUTIVE REPORT
GOOD FOOD BOX
The U.T.S.U. participates in the Good Food Box program which delivers fresh fruits & vegetables to campus. It is a great program that encourages healthy eating and local & sustainable practices. Last year, to make the program more accessible, the U.T.S.U. put the program online so that students could purchase their box online to be delivered bi-weekly.
BOOK EXCHANGE
The U.T.S.U. Book Exchange is an opportunity for students to buy & sell their books through the U.T.S.U. at the lowest costs, for the highest profits. Through the Union service, there are no third party profits, students have a reliable transfer of funds & products in a safe atmosphere. The program is hosted through an online database where only UofT email accounts can get access to.
INCOME TAX CLINICS
The U.T.S.U. offers free income tax clinics to students through the busy tax period. This year, more than 400 students were helped through the program. Although the program has finished for the year, students still have access to the free UFile service offered through the Canadian Federation of Students. Thank you to all the student volunteers who helped administer & run the program.
FOOD & CLOTHING BANK
The U.T.S.U. offers a Food & Clothing Bank out of the Multifaith Centre every Friday from 12pm-3pm. The Food & Clothing Bank is the fifth most used Daily Bread Food Bank in Toronto. Every year, the U.T.S.U. co-hosts a Food Bank Fundraiser to help cover some of the operational costs of the centre. This year, the U.T.S.U. will be co-hosting two Zumba Yogathons with Hart House & other campus partners. If you would like to volunteer with the Food & Clothing Bank please email memberservices@utsu.ca.
DISCOUNTED TICKETS
The U.T.S.U. offers a variety of discounted entertainment tickets aimed at saving students money. Throughout the year, the U.T.S.U. will secure new movie tickets, sports tickets and arts & theatre tickets. Currently the U.T.S.U. offers: Cineplex | $8.86 + HST AMC | $8.86 + HST Yuk Yuk’s (Pair) | $7.12 + HST Wonderland Regular Admission | $40.00 Wonderland 2-Day Admission | $54.00 Wonderland Junior Admission | $33.00
HEALTH & DENTAL PLAN
All full-time undergraduate students at the UTSG & UTM campuses are automatically enrolled in the U.T.S.U. Health & Dental plans. Students have the opportunity to opt out of both plans at the beginning of the year. Any student can opt out of the Dental plan. However, students must show adequate health plan coverage in order to opt-out of the Health plan. Full-time undergraduate students during the 2011-12 Fall & Spring academic terms are still covered under the U.T.S.U. Health & Dental plans during the 2012 Summer term, regardless of enrolment or courseload. To view the Health & Dental plans’ benefit package visit www.greenshield.ca/studentcentre
SERVICES & OFFICE MANAGEMENT - EXECUTIVE REPORT
MEMBERS HANDBOOK
Every August, the U.T.S.U. receives a large deliver of members’ handbooks which includes information on the Students’ Union’s services, events and campaigns, a year-round agenda and information on other campus services and organizations. This year’s agenda has been a product of two months worth of edits and revisions to ensure the best quality product that is visually appealing and relevant for student needs. The U.T.S.U. agenda is purchased through the Canadian Federation of Students. Through using economies of scale, students are able to get an affordable and competitive price while ensuring the product is ethically made with sustainable materials including post-consumer recycled paper, vegetable ink oil and a recycled binding coil. In addition to the members’ handbook, the U.T.S.U. has begun work on the clubs handbook, summer mailer and Orientation materials.
WEBSITE UPDATES
The Union has begun a full update of the U.T.S.U. website to ensure up-to-date contact information as well as relevant updates to services, campaign & event pages. The website is a large database of information and the task of updating is long and arduous. The website should be fully updated by mid-June.
CLUBS RECOGNITION
The 2012-2013 club recognition process has begun. Many groups have started applying, new and old, and we encourage members of the board to remind club executives to reapply and reach out to members to form new clubs. To apply, clubs need to: obtain Office of Student Life, Arts & Science Students’ Union or Engineering Society recognition; complete the U.T.S.U. recognition form found on the Union website, www.utsu.ca; and, email their consitition to clubs@utsu.ca
CLUBS FUNDING
One of the key services offered to campus clubs includes clubs funding. The deadlines for long-term funding and short-term funding are October 19 and March 1, respectively. In order to be eligible for clubs funding, a campus group must attend at least one Club Executive Training a year. The summer dates for clubs training have been set for: Thursday, June 7, 2012 | 9:45am-4pm Thursday, July 19, 2012 | 9:45am-4pm Friday, July 20, 2012 | 9:45am-4pm Friday, August 10, 2012 | 9:45am-4pm Saturday, August 11, 2012 | 9:45am-4pm Additionally, clubs have the opportunity to apply for summer funding which will cover one event held between May and September to a maximum of $250. Summer funding application deadlines are due June 15th, 2012 at 3pm. We are also working on creating a fund to specifically support new clubs, and we hope to implement this very soon.
CLUB SERVICES
In addition to clubs funding, the U.T.S.U. also provides barbeque, water jug & coffee urn rentals to campus clubs. The barbeque rental is a popular service throughout the summer and fall sessions. Campus clubs are encouraged to reserve the barbeque and lawn at least one month in advance to ensure availablity. Campus clubs also have access to a photocopying service which allows clubs to utilize 500 credits a term. Credits increase and decrease dependant on the size of paper and whether or not the file is in colour or black and white. As always, the U.T.S.U. encourages new ideas for club and member services.
SERVICES & OFFICE MANAGEMENT - EXECUTIVE REPORT
ASSOCIATES
U.T.S.U. associates are part-time staff members within the Union. The role of an associate is to engage members in getting involved in the Students’ Union through their respective portfolios and commissions. Additionally, the role of an associate is to ensure the mandates of the commissions and the Union are carried out. The process for hiring associates is listed with the Policies of the Union. Each Vice-President receives an associate for their portfolios with the exception of the Vice-President Campus Life who recieves an associate for programmes and an associate for clubs affairs. Applications for associates were due on May 25, 2012.
POLICY & STUDENT RIGHTS COORDINATOR
The position of Policy & Student Rights Coordinator became vacant on May 1, 2012. The job posting for the Coordinator was posted in accordance with the Union’s hiring policy and the Collective Agreement of the Canadian Union of Public Employees (CUPE) 1281. The position of the Policy & Student Rights Coordinator has been taken by the former Operations Coordinator, Meghan McPhee.
OPERATIONS COORDINATOR
The position of Operations Coordinator will become vacant starting June 11, 2012. The job posting has been circulated in accordance with the Union’s hiring policy and the Collective Agreement of CUPE 1281. The deadline for applications is May 25, 2012. The Operations Coordinator is responsible for the processing of accounts payable and the annual financial audit, as well as the being the primary contact for U.T.S.U. levy groups and assisting in the development of the Student Commons Project. Due to the operational role of the position, the U.T.S.U. will be employing a temporary bookkeeper to ensure the audit process is kept up-to-date and the operations of the Union are maintained.
TRANSITION
Throughout the month of May and June, members of the executive committee undergo transition with past executives, current executives, staff members, board members and through a variety of training sessions. Through the one-on-one`s, retreats & trainings, executives, staff members & board members gain the knowledge & insight to develop their portfolios and achieve the mandate of the Union. A key component of the executive transition is meeting with the Union’s staff to communicate the vision and overall goals for the year. The Staff-Executive visioning took place on May 23 and 24. The executive visioning occurred from May 8th to 11th. The visioning serves as an introduction to the Union. The purpose of the meeting was to brief executives on roles, responsibilities, and expectations for the year. The meeting was an opportunity for executives to familiarize themselves with the internal operations of the union, including bylaws and policy, key roles, and operational procedures. All executives participated to the full-extent of the meeting. The meeting was well-received by attendees. Preparations are underway to organize a similar retreat for all board members. The tentative date for the board retreat is July 8th.
2011-2012 AUDIT
The U.T.S.U. is an incorporated not-for-profit organization within Canada. As such, the Union is required to hire an auditor to review the finances of the U.T.S.U. on an annual basis. The auditors for the U.T.S.U. were ratified at the 2011 Annual General Meeting. The 2011-2012 auditing process is well underway and following schedule.
ORIENTATION - EXECUTIVE REPORT
ORIENTATION
Orientation planning is well underway. The U.T.S.U. has hired two amazing Orientation Coordinators, Igor Samardzic and Hong Nguyen. They have both been involved in Orientation in previous years, and have significant experience in planning events and attracting sponsorship. We have also hired a graphic designer, a Junior Orientation Coordinator and a Volunteer Coordinator, all of whom will also be great assets to our orientation team.
CLUBS FAIR
WEDNESDAY, SEPTEMBER 5, 2012
PARADE
FRIDAY, SEPTEMBER 7, 2012
CONCERT
FRIDAY, SEPTEMBER 7, 2012
AFTERPARTY
FRIDAY, SEPTEMBER 7, 2012 Every year, we provide Orientation kits as a service to our divisional partners. Traditionally, the kits have been sold at a significant discount with the U.T.S.U. incurring a net loss from the service. This year, however, we will provide kits to divisional partners free-of-charge, on a first-come, first-serve basis. We have already received a number of applications for this program, and colleges and faculties are excited about their savings. We have begun contacting sponsors to financially support orientation programming. We have also begun examining concert talent possibilities and logistics for the day. As U.T.S.U. directors, we are expected to uphold, promote, and attend initiatives of the Union. As such, directors will be U.T.S.U. orientation leaders. Please let contact the VP Campus Life if there any specific events which you wish to support. Also, feel free to contact us with any ideas, suggestions, or input on orientation planning. In addition to supporting traditional Orientation, the U.T.S.U. has also begun discussions with the Ontario Public Interest Research Group to support disOrientation, Sexual and Gender Diversity Office to support Queer Orientation, the Centre for International Experience to support International Students Orientation, the Mature Students Association to support Mature Students Orientation (Weekend), and the Muslim Students Association to support Muslim Students Orientation. The U.T.S.U. is committed to ensuring every student has a place to becoming oriented. If there are additional orientation weeks please email president@utsu.ca.
Minutes of the 2011-2012 Board of Directors Meeting April 27, 2012
MINUTES Board of Directors Meeting #13 of the University of Toronto Students’ Union Friday, April 27, 2012 ● 4 pm ● Bahen 2165 Attendance: Stephanie Abrahams (St. Michael’s College) Abdi Ahmed (University of Toronto Mississauga) Abigail Cudjoe (University College) Danielle Emmons (Faculty of Kinesiology and Physical Education) Jessie Esufali (Faculty of Nursing) Rebecca Harvey (Woodsworth College) Lisette Rosado Ferrari (St. Michael’s College) Clara Ho (Vice-President University Affairs) Prescilla Jong (St. Michael’s College) Mark Roxas (Ontario Institute for Studies in Education) Munib Sajjad (UTMSU Representative) Danielle Sandhu (President) Corey Scott (Vice-President Internal) Shaun Shepherd (Vice-President External) Andrew Ursel (University of Toronto Mississauga) Proxy: Midhat Siddiqui to Shaun Shepherd seconded to Danielle Sandhu Akid Azfar to Corey Scott seconded to Danielle Sandhu Kishan Chouhan to Danielle Sandhu seconded to Corey Scott Carly Degenstein to Corey Scott seconded to Shaun Shepherd Gina Hussain to Munib Sajjad Josh Mandryk to Corey Scott Yasmine Youseff to Munib Sajjad Anne Xu to Munib Sajjad Saba Khan to Andrew Ursel 1.
CALL TO ORDER
Meeting is called to order at 4:15 pm. 2.
APPROVAL OF THE AGENDA
MOTION
Moved: Abrahams
Seconded: Rosado Ferrari
Be it resolved that the agenda for the April 27, 2012 U.T.S.U. Board of Directors meeting be approved as presented. VOTE CARRIED 3. MOTION
EXECUTIVE REPORTS Moved: Ursel
Seconded: Rosado Ferrari
MINUTES Board of Directors Meeting #13 of the University of Toronto Students’ Union Friday, April 27, 2012 ● 4 pm ● Bahen 2165 Be it further resolved that the UTSU Board of Directors approve the Executive Reports as presented at the April 27, 2012 Board meeting. DISCUSSION Sandhu states that tuition fees will be increasing at the University. She further states that the U.T.S.U. presented at the Governing Council meeting about the impact of student debt on both domestic and international students. She further states that the Union has had a very successful year. She discusses the victories. She wishes the incoming Board great success. Shepherd states that the Union has run two successful campaigns, Take It Over and the National Day of Action. He further states that the Union was able to draw professional faculties into the campaigns. He further states that the Ontario budget has been recently approved and it is an budget full of austerity measures such as the removal funding for work-study programs. He states that the 30 percent tuition fee grant is not doing well and that a significant portion of the funding has not actually been used. He further states that the Union will continue to work to ensure that the funding becomes up-front grants or a tuition fee reduction. He further states that it has been a successful year and thanks the Board for their work. Ho states that she would like to thank professional faculty Board members for taking an active role in Lunch ‘n’ Learns and ISIC tabling. She further states that the academic advocacy office will be operational next year. She further states that the cage-free-egg campaign on campus was successful with three residence dining halls committing to using cage-free eggs. Scott, C. states that he will continue to ensure members can get their post-secondary student TTC ID cards. He further states that the Income Tax Clinics have been very successful and the Union managed to accommodate extra appointments. He further states that we have introduced new services and will continue to improve on them. VOTE CARRIED 4.
APPROVAL OF MINUTES
MOTION
Moved: Cudjoe
Seconded: Jong
Be it resolved that the April 27, 2012 minutes package including the following documents be approved by the U.T.S.U. Board of Directors: a. b. c. d.
Board of Directors (2011-2012), March 30, 2012 Executive Committee, April 13, 2012 Clubs Committee, April 22, 2012 Policy and Procedures Committee, April 23, 2012
VOTE CARRIED 5.
OTHER BUSINESS
MINUTES Board of Directors Meeting #13 of the University of Toronto Students’ Union Friday, April 27, 2012 ● 4 pm ● Bahen 2165
Scott, C. states that he would like to thank members of the Board as well as the outgoing members of the Executive and that it has been exciting to work with them. 6.
ADJOURNMENT
MOTION
Moved: Ursel
Seconded: Esufali
Be it resolved that the April 27, 2012 meeting of the Board of Directors be adjourned. VOTE CARRIED Meeting is adjourned at 4:43 pm.
Minutes of the 2012-2013 Board of Directors Meeting April 27, 2012
MINUTES Board of Directors Meeting #1 of the University of Toronto Students’ Union Friday, April 27, 2012 ● 5 pm ● Bahen 2165
In Attendance: Noor Baig, Vice-President Equity Ali Mustafa Bello, New College Director Cullen Brown, St. Michael’s College Director (in at 5:46 pm) Laurel Chester, New College Director Madiha Choksi, St. Michael’s College Director Abigail Cudjoe, Vice-President External Jonathan Ding, Faculty of Medicine Director Yasmeen Emadi, Woodsworth College Director Fariah Farah, University College Director Stephanie Gamponia, Faculty of Music Director Shak Gobert, Victoria College Director Grace Guo, UTMSU Designate Dania Hasan, University of Toronto Mississauga Director Hassan Havili, University of Toronto Mississauga Director Khaled Khan, New College Director Gowthaman Kurusamy, Victoria College Director Mark Levy, University of Toronto Mississauga Director Virginia Lomax, University College Director Kevin Lunianga, Arts and Science At-Large Director Sanchit Mathur, Faculty of Applied Science and Engineering Director Calvin Mitchell, Trinity College Director Kassandra Pecoskie-Schweir, University of Toronto Mississauga Director Helen Phan, Professional Faculty At-Large Director Kathleen Qu, St. Michael’s College Director Mark Roxas, Ontario Institute for Studies in Education Director Ro’a Saafan, University of Toronto Mississauga Director Munib Sajjad, Vice-President University Affairs Corey Scott, Vice-President Internal and Services Seann Setto, Faculty of Pharmacy Director Shaun Shepherd, President Anthony Staibano, Faculty of Dentistry Director Nimalan Ulaganthan, Arts and Science At-Large Director Vijay Uniahan, Professional Faculty At-Large Director Will Zhang, Faculty of Applied Science and Engineering Director Proxies: Chen He, University of Toronto Mississauga Director, proxies to Grace Guo, seconded to Munib Sajjad. Nabil Arif, University of Toronto Mississauga Director, proxies to Grace Guo, seconded to Munib Sajjad. Fazia Ackbarali, Woodsworth College Director, proxies to Corey Scott, seconded to Shaun Shepherd. Agnes So, Innis College Director, proxies to Corey Scott, seconded to Shaun Shepherd. Mo Delwar, Faculty of Applied Science and Engineering Director, proxies to Sanchit Mathur, seconded to Will Zhang Khalid Kahn, New College Director, proxies to Noor Baig at 7 pm. Stephanie Gamponia, Faculty of Music Director, proxies to Noor Baig at 6: 30 pm Hassan Havili, University of Toronto Mississauga Director, proxies to Munib Sajjad at 8:25 pm.
MINUTES Board of Directors Meeting #1 of the University of Toronto Students’ Union Friday, April 27, 2012 ● 5 pm ● Bahen 2165 1.
CALL TO ORDER
Meeting is called to order at 5:12 pm
2.
APPROVAL OF THE CHAIR
MOTION
Moved: Lomax
Seconded: Cudjoe
Be it resolved that Ashkon Hashemi be approved as Chair for the 2012-2013 U.T.S.U. Board of Directors. DISCUSSION Shepherd states that Hashemi has chaired U.T.S.U. meetings for several years and is knowledgeable on the Union’s bylaws and policies. Mitchell states that he is wondering if Hashemi is the best person to chair the Board as they have to ensure that Board meetings run smoothly. Cudjoe states that she has seen the way in which Hashemi conducts meetings as a previous Board member. She further states that he has run meetings smoothly and is highly knowledgeable in Robert’s Rules of Order. Roxas states that as a past Board member the U.T.S.U. needs someone who is familiar with the Union to chair meetings. Roxas states that as a former chair Hashemi conducted meetings in a fair and knowledgeable matter. Lomax states that it is far better to have a chair that is not invested and is rather impartial as the chair ensures the discussion runs smoothly. She states that Hashemi should be appointed chair. Lunianga states that he is concerned that the Board is only presented one chair. Farah states that a chair should be distant from the issues and not necessarily connected to the University of Toronto. Mitchell states that he does not necessarily think that the chair must be a U of T student but should not be a staff of the CFS. Scott, C. states that the selection of the Chair was carried out in full compliance with the policies of the Union. He further states that the Executive Committee recommends a chair for the approval of the Board. He further states that the Chair ensures the room is an equitable space while ensuring the adherence to bylaws and policies. Lomax states that the Union does have policies and bylaws that the Union has to follow and as such the chair should be appointed today. MOTION
Moved: Lunianga
Be it resolved that speaking rights be extended to Rohail Tanoli VOTE
Seconded: Qu
MINUTES Board of Directors Meeting #1 of the University of Toronto Students’ Union Friday, April 27, 2012 ● 5 pm ● Bahen 2165
CARRIED Tanoli states that he is not sure why only one person has been put forward. He further states that at least two people should be sent to the Board for selection. Guo states that it is very clear that the chair is experienced MOTION TO CALL THE QUESTION Moved: Pecoskie-Schweir
Seconded: Staibano
VOTE CARRIED Vote on main motion VOTE CARRIED 3.
APPROVAL OF THE AGENDA
MOTION
Moved: Roxas
Seconded: Scott
Be it resolved that the agenda for the April 27, 2012 U.T.S.U. Board of Directors meeting be approved as presented. VOTE CARRIED 4.
INTRODUCTION AND OPENING REMARKS
Shepherd states that he is optimistic about the year and congratulates all new board members in his opening remarks. 5.
VICE-PRESIDENT CAMPUS LIFE SELECTION
MOTION
Moved: Guo
Seconded: Staibano
Be it resolved that the U.T.S.U. Board of Directors appoint ________________ as VicePresident Campus Life for the 2012-2013 U.T.S.U. term. MOTION
Moved: Sajjad
Be it resolved that the U.T.S.U. meeting go in camera
Seconded: Brown
MINUTES Board of Directors Meeting #1 of the University of Toronto Students’ Union Friday, April 27, 2012 ● 5 pm ● Bahen 2165
VOTE CARRIED Meeting goes in camera at 7:50 pm. MOTION Moved: Baig Seconded: Ding Be it resolved the U.T.S.U. Board of Directors meeting go out of camera. VOTE CARRIED Meeting moves out of camera at 8:15 pm. VOTE Be it resolved that the U.T.S.U. Board of Directors appoint Yolen Bollo-Kamara as VicePresident Campus Life for the 2012-2013 U.T.S.U. term. CARRIED 6.
APPROVAL OF THE 2012-2013 PRELIMINARY BUDGET
MOTION
Moved: Scott
Seconded: Pecoskie-Schweir
Be it resolved that the U.T.S.U. Board of Directors approve the 2012-2013 Preliminary Budget as presented. DISCUSSION Scott states that at the beginning of every fiscal year the Union must present a preliminary budget. He further states that the revenue sources are set conservatively and expenses are set higher than what they might be. He further states that the budget is a working document. He further states that the priorities of the Students’ Union may change. Scott explains the Preliminary budget line items. He explains the budgeting process. Motion to amend
Moved: Mitchell
Seconded:
Be it resolved “Schedule 3” be amended to read 8,000 tuition fee credit and a 12,000 living stipend. Amendment dies on floor. VOTE CARRIED
MINUTES Board of Directors Meeting #1 of the University of Toronto Students’ Union Friday, April 27, 2012 ● 5 pm ● Bahen 2165 7.
RATIFICATION OF 2012-2013 SIGNING AUTHORITIES
MOTION
Moved: Scott
Seconded: Farah
Be it resolved that the Board of Directors ratify the following changes to signing authorities on U.T.S.U.’s bank accounts: -
Danielle Sandhu, 2011-2012 President (Remove) Shaun Shepherd, 2012-2013 President (add) Corey Scott, 2011-2013 Vice-President Internal and Services (remain) Amir Bashir, Executive Director (remain)
VOTE CARRIED 8.
BOARD OF DIRECTORS RETREAT
Scott states that a Board of Directors retreat will be held off campus over a three day period. He further states that it will be June 8-10 or July 6-8 depending on availability of space. He further states that the U.T.S.U. will collect information on dietary restrictions and other accommodation needs. 9.
NEXT BOARD OF DIRECTORS MEETING
Scott states he will be sending out notice next week. 10.
ADJOURNMENT
MOTION
Moved: Bello
Seconded: Pecoskie-Schweir
Be it resolved that the April 27, 2012 meeting of the Board of Directors be adjourned. VOTE CARRIED Meeting is adjourned at 8:58 pm.
Minutes of the Executive Committee Meeting May 14, 2012
MINUTES Executive Committee Meeting of the University of Toronto Students’ Union May 14, 2012- UTSU Office _________________________________________________________________ In Attendance: Voting members: Shaun Shepherd, President Noor Baig, Vice-President Equity Abigail Cudjoe, Vice-President External Corey Scott, Vice-President internal and Services Munib Sajjad, Vice-President University Affairs Yolen Bollo-Kamara, Vice-President Campus Life Non-Voting members: Amir Bashir, Executive Director 1.
CALL TO ORDER This meeting was called to order at 9:45am.
2.
APPROVAL OF THE AGENDA
MOTION
Moved:
Scott
Seconded: Sajjad
Be it resolved that the May 14, 2012 Executive Committee agenda be approved as presented. CARRIED 3.
STAFFING
MOTION
Moved:
Seconded:
Be it resolved that ________________ be hired as the Policy and Student Rights Coordinator. Discussion Bashir states that the position of Policy and Student Rights Coordinator has become vacant. He states that the job posting has been circulated in accordance with the hiring policy and Collective Agreement. MOTION
Moved:
Cudjoe
Seconded: Sajjad
Scott
Seconded: Shepherd
Motion to go in camera at 9:47am. CARRIED MOTION
Moved:
Motion to go out of camera at 9:53am. CARRIED
MINUTES Executive Committee Meeting of the University of Toronto Students’ Union May 14, 2012- UTSU Office _________________________________________________________________ MOTION
Moved:
Cudjoe
Seconded: Sajjad
Be it resolved that Meghan McPhee be hired as the Policy and Student Rights Coordinator. CARRIED MOTION
Moved:
Scott
Seconded: Baig
Be it resolved that a temporary book keeper be hired to cover the vacancy of the Operations Coordinator. Discussion Bashir states that due to the transfer of positions, the position of Operations Coordinator will becoming vacant. A new job positing will go up and be circulated in accordance with the hiring policies and the Collective Agreement. He states that in the meantime, a temporary book keeper will need to be hired to ensure that the operations of the Union continue. CARRIED 4.
COMMITTEES
MOTION
Moved:
Cudjoe
Seconded: Shepherd
Be it resolved that Corey Scott, Munib Sajjad and Yolen Bollo-Kamara be appointed as the Executive representatives on the Elections and Referenda Committee. CARRIED MOTION
Moved:
Scott
Seconded: Baig
Be it resolved that Grace Guo be appointed as the Executive representative on the Organizational Development and Services Committee. CARRIED MOTION
Moved: Bollo-Kamara
Seconded: Shepherd
Be it resolved that Noor Baig be appointed as the Executive representative on the Student Accessibility Committee. CARRIED 5.
ORIENTATION LEADER MINI-CONFERENCE Bollo-Kamara states that on Saturday, May 14, 2012 an Orientation Leader MiniConference was hosted by the Office of Student Life. She states that the training was a great way to meet other Orientation Coordinators and build relationships. She states that following the mini-conference was an Orientation Meeting where Shepherd and BolloKamara gave a presentation on U.T.S.U. programming. She states that the U.T.S.U. Orientation kits will be available to all divisions for free.
MINUTES Executive Committee Meeting of the University of Toronto Students’ Union May 14, 2012- UTSU Office _________________________________________________________________ Shepherd states that there were preliminary discussions on the Orientation concert artist. He states that orientation coordinators were given the opportunity to suggest artists. He states that there were also discussions around colleges and faculties financially supporting the purchasing of an Orientation artist. He stated that several divisions stated that their budgets were solidified and did not have funds to support purchasing a bigger artist. Shepherd states that there was concern about smaller divisions feeling left out of the programming if some divisions paid into the concert and others did not. 6.
COMPUTER SYSTEMS
MOTION
Moved:
Scott
Seconded: Shepherd
Be it resolved that new computer systems be purchased for the office using the capital fund. Discussion Bashir states that the current computer systems were purchased over 5 years ago and are extremely outdated. He further states that all the computers are really slow and some of the staff computers take up to 15 minutes to start up. He further states that the U.T.S.U. has a capital fund that was created for purchasing capital equipment several years ago but has not been used. He further states it has been advised by the Information Technology part-time staff that the computer systems have been pieced together over the last couple of years and that we should purchase new ones as they will not last much longer. CARRIED 7.
CANADIAN FEDERATION OF STUDENTS-ONTARIO EXECUTIVE MEETING Cudjoe states that the Canadian Federation of Students-Ontario Executive met from Friday, May 11 to Sunday, May 13, 2012. She states that she joined several working groups including Alex Dodger Memorial Grant, Sexual Assault on Campus, Food Security and Parking Fees. Cudjoe states that there were also discussions around the Ontario Tuition Rebate Grant. She states that less than 100,000 students received the grant and that a large portion of the grant has not been utilized. She further states that about 8,000 students received the grant from the University of Toronto. She states that the grant has not been as accessible as the Ontario government has made it out to be. Cudjoe states that there were discussions around the student email account transfers happening at the University of Toronto and how many students will lose their database of emails because of the transfer. She states that the Graduate Students Union has struck a working group to tackle the issue and ensure students are aware of the switch and the potential loss of their email database. She states that the university has not advertised the consequences of not transferring email accounts.
8.
ADJOURNMENT
The meeting adjourned at 10:22am
Moved:
Baig
Seconded: Scott
University of Toronto Students’ Union Policy Manual OPERATIONAL POLICY – Union Committees Date: 2006 April 18 – BOD Motion: Union Committees Terms of Membership There shall be two terms of membership for Union Committees – the Summer session and the Fall / Winter session. The Board must hold elections for Committee membership at the May or June Meeting, and at the Board meeting in November or once the Fall elections results are ratified. The Board of Directors will conduct its own elections according to procedures set out in Robert’s Rules of Order. Selection of Chair Each Committee is responsible for selecting its own Committee Chair from the Executive members, unless a Chair is already specified. Union Committees Union Committees are responsible for performing their mandate and carrying out responsibilities delegated by the Union’s Board of Directors. The Union’s standing committees are:
St. George Book Bursary Committee Budget Committee Elections and Referenda Committee Executive Review Committee Policy and Procedures Committee Professional Faculties Committee Student Accessibility Committee St. George Clubs Committee Organisational, Development and Services Committee
St. George Book Bursary Committee Mandate In addition to the mandate in the Union’s by-laws and policies, the Book Bursary Committee is responsible for overseeing the book bursary application process, reviewing applications and making allocations, and assisting in promoting the service to the campus. The Committee is also responsible for revising the Union’s book bursary policy. Membership The Membership of the St. George Book Bursary Committee is as follows:
President Vice-President, Internal and Services One (1) Director from Division I One (1) Director from Division II One (1) additional Director from Divisions I, II
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University of Toronto Students’ Union Policy Manual The Vice-President Internal is responsible for ensuring that applications are available to members online and/or through the Union office. The Vice-President Internal reviews the applications submitted, presents them to Committee members, who determine allocations that are recommended to the Board of Directors for ratification. Budget Committee Mandate In addition to the mandate in the Union’s by-laws and policies, the Budget Committee is responsible for preparing and recommending the preliminary, operating and revised budgets for approval to the Board of Directors, on the advice and recommendation of the Vice-President Internal and Services and the mandate developed by the Planning and Budget Framework. The Committee will have oversight of the planning and budget activities, including, but not limited to, the short-term and long-term financial planning of the Union. Membership of the Budget Committee may not include the Associate Vice-Presidents or Executives of the Union, with the exception of the President and Vice-President Internal and Services. Members of the Committee are as follows:
President Vice-President, Internal and Services One (1) Director from Division I One (1) Director from Division II One (1) Director from Division III Two (2) Additional Directors from either Division I, II and/or III
Elections and Referenda Committee Mandate In addition to the mandate in the Union’s by-laws and policies, the Elections and Referenda Committee will oversee the Union’s elections and referenda in accordance to its own policy and procedures. The Committee will make recommendations to the Board of Directors on revisions to the Elections Procedure Code and the Charter for Referenda. It is also responsible for recommending to the Board of Directors election and referenda dates. Membership Members of the Committee are stated in the Union’s by-laws. Policy and Procedures Committee Mandate In addition to the mandate in the Union’s by-laws and policies, the Policy and Procedures Committee will meet from time to time or convene to discuss policy of Union and present a recommendation to the Board of Directors. Membership Members of the Committee are as follows: President UTMSU designate Vice-President Internal and Services One (1) Director from Division I
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University of Toronto Students’ Union Policy Manual
One (1) Director from Division II One (1) Director from Division III
Executive Review Committee Mandate In addition to the mandate in the Union’s by-laws and policies, the Executive Review Committee will meet from time to time or convene to hear complaints brought forward by the Board of Directors regarding the performance and/or behaviour of an Executive. When a complaint is brought forward, the Committee should investigate and make recommendation on the appropriate course of actions. Membership Membership of the Executive Review Committee is restricted to the Associate VicePresidents or Executives of the Union. Members of the Committee are as follows:
One (1) Director from Division I One (1) Director from Division II One (1) Director from Division III Two (2) additional Directors from Division I, II and/or III
Student Accessibility Committee Mandate In addition to the mandate in the Union’s by-laws and policies, the Student Accessibility Committee will meet from time to time and convene to discuss accessibility issues and projects on campus. Membership Members of the Committee are as follows:
President UTMSU designate Vice-President Equity One (1) Director from Division I One (1) Director from Division II One (1) Director from Division III
Professional Faculties Committee Mandate In addition to the mandate in the Union’s by-laws and policies, the Professional Faculties Committee will meet from time to time and convene to discuss issues affecting professional faculty members. The Committee is responsible for discussing how to better deliver services and campaigns to the professional faculties. Membership Membership of the Professional Faculties Committee is as follows:
President Vice-President, University Affairs All Director representatives from Division II
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University of Toronto Students’ Union
37
Policy Manual St. George Clubs Committee Mandate In addition to the mandate in the Union’s by-laws and policies, the St. George Clubs Committee is responsible for overseeing recognition of Union clubs, reviewing and making allocations to clubs funding requests and special projects requests and, and assisting in promoting the clubs to the campus. The Committee is also responsible for revising the Union’s clubs’ policy. Membership The Membership of the St. George Clubs Committee is as follows: President Vice-President, Campus Life Vice-President, Internal and Services One (1) Director from Division I One (1) Director from Division II One (1) additional Director from Divisions I, II Three (3) additional community members from Union recognized campus clubs Community members are selected using the following method. At the beginning of the term, the Vice-President Campus Life is responsible for advertising the three (3) community memberships available. The Vice-President Campus Life makes a reasonable effort to contact campus clubs and conduct a call out for nominations. The Vice-President Campus reviews the applications submitted, suggests Committee members to the Clubs Committee which recommends them to the Board of Directors for ratification. Organisational Development and Services Mandate In addition to the mandate in the Union’s by-laws and policies, the Organization Development and Services Committee is responsible for the management, operations, and oversight of the services of the Union both at the St. George and UTM campuses. The committee will recommend the services budget to the Budget Committee, operational policy for the services to the Policy and Procedures Committee, and oversee the short and long term planning of the Services of the Union. Membership The membership of the Organizational Development and Services: President Vice-President Internal and Services One (1) additional executive selected by the Executive Committee One (1) Director from Division I One (1) Director from Division II One (1) Director from Division III One (1) Additional Director from Division I, II and/or III