Board of Directors Meeting #5 - August by University of Toronto Students' Union

University of Toronto Studentsâ&#x20AC;&#x2122; Union Local 98, Canadian Federation of Students

Board of Directors Package #5 Monday, August 13th, 2012 O.I.S.E. 5260

Board of Directors, University of Toronto Students' Union LAST NAME

FIRST NAME

CONSTITUENCY or POSITION

Ackbarali

Fazia

Woodsworth College

Arif

Nabil

University of Toronto Mississauga

Baig

Noor

Vice-President Equity

Bello

Ali Mustafa

New College

Bollo-Kamara

Yolen

Vice-President Campus Life

Brown

Cullen

St. Michael's College

Chester

Laurel

New College

Choksi

Madiha

St. Michael's College

Cudjoe

Abigail

Vice-President External

Delwar

Faculty of Engineering

Ding

Jonathan

Faculty of Medicine

Easterbrook

Gregory

Faculty of Kinesiology & Physical Education

Emadi

Yasmeen

Woodsworth College

Farah

Farhia

University College

Galipoli

Alessia

Faculty of Nursing

Gamponia

Stephanie

Faculty of Music

Gobert

Shak

Victoria College

Guo

Grace

UTMSU Representative

Hassan

Dania

University of Toronto Mississauga

Havili

Hassan

University of Toronto Mississauga

Chen

University of Toronto Mississauga

Khan

Khalid

New College

Kurusamy

Gowthaman

Victoria College

Levy

Mark

University of Toronto Mississauga

Lomax

Virginia

University College

Lunianga

Kevin

Arts & Science At-Large

Mathur

Sanchit

Faculty of Engineering

Mezengwe

Brine

Transitional Year Program

Mitchell

Calvin

Trinity College

Pardhan

Fatema

Woodsworth College

Pecoskie-Schweir

Kassandra

University of Toronto Mississauga

Phan

Helen

Professional Faculty At-Large

Kathleen

St. Michael's College

Roxas

Mark

Ontario Institute for Studies in Education

Saafan

Ro'a

University of Toronto Mississauga

Sajjad

Munib

Vice-President University Affairs

Scott

Corey

Vice-President Internal and Services

Seto

Seann

Faculty of Pharmacy

Shepherd

Shaun

President

Agnes (Wing Yan)

Innis College

Staibano

Anthony

Faculty of Dentistry

Ulaganathan

Nimalan

Arts & Science At-Large

Unnithan

Vijay

Professional Faculty At-Large

Zhang

Will (Wenhao)

Faculty of Engineering

NB: Vacant seats and non-voting members are not listed.

Last updated:2012-04-27

NCA Credo for Ethical Communication Approved by the NCA Legislative Council in 1999 Questions of right and wrong arise whenever people communicate. Ethical communication is fundamental to responsible thinking, decision making, and the development of relationships and communities within and across contexts, cultures, channels, and media. Moreover, ethical communication enhances human worth and dignity by fostering truthfulness, fairness, responsibility, personal integrity, and respect for self and others. We believe that unethical communication threatens the quality of all communication and consequently the well-being of individuals and the society in which we live. Therefore we, the members of the National Communication Association, endorse and are committed to practicing the following principles of ethical communication: • We advocate truthfulness, accuracy, honesty, and reason as essential to the integrity of communication. • We endorse freedom of expression, diversity of perspective, and tolerance of dissent to achieve the informed and responsible decision making fundamental to a civil society. • We strive to understand and respect other communicators before evaluating and responding to their messages. • We promote access to communication resources and opportunities as necessary to fulfill human potential and contribute to the well-being of families, communities, and society. • We promote communication climates of caring and mutual understanding that respect the unique needs and characteristics of individual communicators. • We condemn communication that degrades individuals and humanity through distortion, intimidation, coercion, and violence, and through the expression of intolerance and hatred. • We are committed to the courageous expression of personal convictions in pursuit of fairness and justice. • We advocate sharing information, opinions, and feelings when facing significant choices while also respecting privacy and confidentiality. • We accept responsibility for the short- and long-term consequences for our own communication and expect the same of others. This portion of www.natcom.org is managed by Jennifer Peltak. If you have suggestions or additions, please contact her directly. NCA: 1765 N Street, NW, Washington, D.C. 20036; 202464-4622; 202-464-4600 (fax) Source: http://www.natcom.org/policies/External/EthicalComm.htm (1/19/2005 8:24:42 PM)

AGENDA Board of Directors Meeting #5 of the University of Toronto Studentsâ&#x20AC;&#x2122; Union Monday, August 13, 2012 | 6 pm | O.I.S.E. 5260 1.

CALL TO ORDER

APPROVAL OF THE AGENDA

MOTION

Moved:

Seconded:

Be it resolved that the agenda for the August 13, 2012 U.T.S.U. Board of Directors meeting be approved as presented. 3.

EXECUTIVE REPORTS

MOTION

Moved:

Seconded:

Be it resolved that the U.T.S.U. Board of Directors approve the Executive Reports as presented at the August 2012 Board meeting.

APPROVAL OF MINUTES

MOTION

Moved:

Seconded:

Be it resolved that the August 13, 2012 minutes package including the following documents be approved by the U.T.S.U. Board of Directors: a. b. c. d. e. f. g. h. i. j. k. 5.

Board of Directors (2012-2013), July 18 (pp. 22 - 29) Executive Committee, July 13, August 7 (pp. 30 - 36) Academic and Student Rights Commission, July 25 (pp. 37 - 43) Sustainability Commission, July 23 (pp. 44 - 46) Organizational and Services Development Committee, July 24 (pp. 47 - 53) Clubs Committee, July 26, August 2 (pp. 54 - 71) Policy Committee, July 25 (pp. 72 - 76) Accessibility Committee, July 31 (pp. 77 - 81) Campus Life Commission, July 17 (pp. 82 - 87) Community Action Commission, July 19 (pp. 88 - 90) Elections and Referenda Committee, August 9 (pp. 91 - 94)

APPROVAL OF BUDGET PRIORITIES

MOTION

Moved:

Seconded:

Be it resolved that the Budget Priorities (2012-2013) package including the following documents be approved as presented to the U.T.S.U Board of Directors: a. Academic and Student Rights Commission Budget Priorities 2012-2013 (pp. 96 99) b. Campus Life Commission Budget Priorities 2012-2013 (pp. 100 - 102) c. Community Action Commission Budget Priorities 2012-2013 (pp. 103 - 105) d. Social Justice and Equity Budget Priorities 2012-2013 (pp. 106 - 111) e. Sustainability Commission Budget Priorities 2012-2013 (pp. 112 - 114)

AGENDA Board of Directors Meeting #5 of the University of Toronto Students’ Union Monday, August 13, 2012 | 6 pm | O.I.S.E. 5260 6. EXECUTIVE DIRECTOR HIRING COMMITTEE MOTION Moved:

Seconded:

Be it resolved that ________________ and ________________ be appointed as the Board of Directors representatives on the Executive Director Hiring Committee.

FYI- NEXT BOARD OF DIRECTORS’ MEETING

OTHER BUSINESS

ADJOURNMENT

EXECUTIVE REPORT

UNIVERSITY OF TORONTO STUDENTS’ UNION LOCAL 98, CANADIAN FEDERATION OF STUDENTS MONDAY, AUGUST 13, 2012 | 6PM | OISE 5260

WELCOME - EXECUTIVE REPORT

LETTER FROM THE EXECUTIVE Happy August everyone!

At the height of summer, we bid farewell to another phenomenal Caribana weekend, welcome the arrival of the Canadian National Exhibition, and await the start of the fall semester. The U.T.S.U. Executives have dedicated their time toward engaging Union members, advocating for Governance Reform across the Mississauga and St. George campuses, and hosting amazing events. The Jump Up: Caribbean Food Fair was an overwhelming success and we wish to thank all who attended. The atmosphere was amazing and we would like to thank all of the staff, board members, & supporting clubs. With such high energy at the peak of summer, we know that this year’s U.T.S.U. Orientation and UTSUfest programming will be incredible. Clubs training continues, and our clubs representatives are ready to develop great programming throughout the year. We’ve had several successful training sessions, and look forward to hosting many more to support our clubs community. Our Equity Garden has started to bloom, and will soon be supporting our Food and Clothing Bank with fresh produce. We continue to see students lining up to access the cheapest printing service on campus, and there have been definite increases in discounted Canada’s Wonderland and movie ticket sales. With the cost of living in Toronto adding financial pressure to our members who already pay the highest tuition fees in this country, we have started work on fighting for affordable, safe housing for our members. As always, we invite board members, and members at-large to join us in fighting for an increase in affordable housing. In this Executive Report: ADVOCACY & MEETINGS EVENTS & PROGRAMMES SERVICES & OFFICE MANAGEMENT ORIENTATION In solidarity, (from left to right) Munib Sajjad, Vice-President University Affairs, vpua@utsu.ca Yolen Bollo-Kamara, Vice-President Campus Life, vpcl@utsu.ca Abigail Cudjoe, Vice-President External, vpexternal@utsu.ca Shaun Shepherd, President, president@utsu.ca Noor Baig, Vice-President Equity, vpequity@utsu.cc Corey Scott, Vice-President Internal & Services, vpis@utsu.ca

ADVOCACY & MEETINGS - EXECUTIVE REPORT

MEETING WITH THE ASSISTANT VICE-PRESIDENT, STUDENT LIFE AUGUST 7, 2012

On August 7, 2012, the U.T.S.U. meet with Lucy Fromowitz, the Assistant Vice-President, Student Life to discuss programming for the 2012-13 academic year. The Union was able to present proposed programming for the U.T.S.U. Orientation and UTSUfest events. Ms. Fromowitz was eager to discuss the integration of the Office of Student Life in U.T.S.U. programming. Additionally, the Union was congratulated on pursuing the closure of St. George Street to expand Orientation into the school year. In addition to presenting U.T.S.U. programming, the Union was also able to follow up on Student Life projects such as the co-curricular record, new mentorship programs, the revamped campus finder project and provide feedback on Student Life offices. Specifically, the Union is happy to see continued consultation on the campus finder project and plans to ensure continual upkeep of the projects accessibility assessments. Out of the discussions, the Union was able to begin discussions on enhancing programs offered by the Office of Student Life and ensure students are consulted on current and future projects.

MEETING WITH ADAM VAUGHAN JULY 27, 2012 On Friday July 20, the Union met with Councilor Adam

Vaughan to discuss Orientation and UTSUfest. The meeting was very constructive, and we were able to identity more city allies, such as neighbouring Residence Councils and the UofT Liaison Committee. Councilor Vaughan was very supportive of our Street Festival, and was keen on discussing the closure of St. George Street. Additionally, the councillor has indicated interest in engaging students in municipal projects, policies and community consultations.

MEETING WITH CITY YOUTH COUNCIL AUGUST 2, 2012

On Thursday, August 2nd, the Union met with Nasma Ahmed and Tyler Johnson, representatives from the City Youth Council (CYC). The council was created with the goal of increasing youth involvement in city politics and initiatives. With 44 youth councilors (one per ward), the CYC hopes to partner with Studentsâ&#x20AC;&#x2122; Unions to increase collaboration and communication with the City of Toronto. For more information please contact Abigail Cudjoe, Vice-President External at vpexternal@utsu.ca. 9

NO MEANS NO & THE GREEN DOT CAMPAIGN As in previous years, the U.T.S.U. collaborates with Health &

NO MEANS NO ASK FIRST

Wellness, part of the Office of Student Life to create materials for Orientation Kits which address the issue of sexual assault. Incoming students are at a heightened risk of assault, and many assaults happen during the first weeks of school. Recognizing that participants of Frosh activities are often more vulnerable, we work to proactively address the issue during our Orientation weeks. This year the materials will include messaging from our ongoing No Means No campaign, which speaks directly to rights and responsibilities within sexual relationships. This material will be integrated with the Green Dot campaign, which focuses on the role of bystander intervention and creating a culture that rejects sexual violence.

GOVERNANCE COALITION The U.T.S.U. has been playing an important role in forming a

new structure for Governance Reforms at the Mississauga and Scarborough campuses. Currently, the five central students’ unions, along with the University of Toronto Faculty Association, are setting up a Governance Reform lobby week. This week will allow representatives to meet with members of Governing Council, faculty members from both the Erindale College Council and the Scarborough College Council, the Principals of both Mississauga and Scarborough, and President David Naylor to lobby for a model of Governance that will see more student input and representation. For more information contact Munib Sajjad, Vice-President University Affairs at vpua@utsu.ca.

Sexual assault is a crime.

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ADVOCACY & MEETINGS - EXECUTIVE REPORT

ANCILLARY FEES In late June, the University of Toronto sent notice to the

central students’ unions that a review will be conducted on category five and six ancillary fees. Ancillary fees are another way for universities to impose greater costs for Post-Secondary education on students. Though many student services should be covered under our already astronomical tuition fees, many of these services are actually paid for through ancillary fees. Additionally, one of the new fees under category five is the recent Access Copyright fee. Each of the central student unions will be writing a review document on how and which fees should be charged, and how students can have a say in the ancillary fee process.

work that different locals would undergo over the next few years. We are currently in the process of creating educational materials for our members that outline facts on the affordability and availability of healthy and diverse food options on campus. Additionally, a survey for student unions to fill out has been circulated to help compile more information on Campus Food Service operations. For more information contact Abigail Cudjoe, Vice-President External at vpexternal@utsu.ca.

TASKFORCE ON CAMPUS FOOD SERVICES Members of the working group met to discuss the types of

ADVOCACY & MEETINGS - EXECUTIVE REPORT

GTA COALITION GROUP

The GTA Coalition Group is comprised of Students’ Union executive members from schools across the Greater Toronto Area (GTA). Over the past few weeks, members of the Coalition Group have been meeting to discuss collaborative work for the year. One key element of our discussions has been around organizing to educate members on the “Strengthening Ontario’s Centres of Creativity, Innovation and Knowledge” report released by the Ministry of Training and Colleges and Universities. The report is part of the broader Ontario austerity agenda, and indicates that the government intends to restructure post-secondary education by moving 60% of courses online, reducing degrees to three year terms, implementing year-round classes, and reducing public funding for post-secondary education -- just to name a few of the recommendations. For more information on the report or how you can get involved, contact Abigail Cudjoe, Vice-President External at vpexternal@utsu.ca.

WORK-STUDY PROGRAM

As mentioned last month, the Provincial Government has eliminated funding for the Work Study program. This program allowed for over 3,000 student jobs at UofT alone. The University of Toronto has agreed to pay to continue the Work Study program, but will only be funding Work Study positions within university departments. This leaves students’ organisations such as U.T.S.U. and some levy groups without any Work Study positions, which are essential to the function of the organisations. The University administration has promised to work with the students’ unions to lobby the provincial government to reinstate funding for the program. Currently, U.T.S.U. is looking into where the university has chosen to fund Work Study positions. We are also working with our levy groups to assess the total number of positions lost, and to create a coalition of student organizations to lobby the university to return funding to Work Study positions in student organisations.

UNIVERSITY SETTLEMENT HOUSE

As a follow up with the meeting with Councilor Adam Vaughan, Vice-President External Abigail Cudjoe and President Shaun Shepherd met with representatives of the various neighborhood associations on the UofT Liaison Committee. We discussed the logistics of the street festival that will occur during UTSUfest. Members of the Committee supported the event, and were interested in the potential for St. George Street becoming restricted to pedestrian and bike traffic. Members also discussed the growing issue of a lack of affordable and safe off campus housing, including unsafe rooming houses and the new residence slated to be built at College and Huron. Some of the problems raised were exceeding the City’s quota for population density, the lack of available kitchens, only a single cafeteria, and no guarantee of student safety. Thus far there has been push-back from all stakeholders, including the Mayor of Toronto. We continue to communicate with the committee, to work toward educating our members about tenant rights and safety. 11

ADVOCACY & MEETINGS - EXECUTIVE REPORT

COMMISSION MEETINGS

Academic and Student Rights Commission

The second Academic and Student Rights Commission was held on Wednesday, July 25, 2012. The commission discussed budget items and commission priorities for the year. Students particularly discussed plans for the Drop Credit Policy and student rights issues. Next Commission meeting: August TBD To get involved: vpua@utsu.ca

Campus Life Commission The second Campus Life Commission was held on Tuesday, July 17, 2012. The commission discussed budget items and commission priorities for the year. Attendees were excited to talk about different events and projects students could get involved in throughout the year. Next Commission meeting: Wednesday, August 22 at 5:30pm To get involved: vpcampuslife@utsu.ca

Community Action Commission

The second Community Action Commission meeting was held on Thursday, July 19. The commission discussed the primary budget priorities for potential events and campaigns such as Education is a Right, Disorientation, and other initiatives that address issues within the City of Toronto and in Ontario. Afterward, we joined the Quebec Solidarity tour at Ryerson University to hear from students who have been organizing around accessible post-secondary education in Quebec. Next Commission meeting: Tuesday, August 21 at 5:30pm To get involved: vpexternal@utsu.ca

Social Justice and Equity Commission The Social Justice and Equity Commission held its second meeting on Thursday, July 12, 2012 and its third meeting on Thursday, August 9, 2012. The meeting focused on discussing priorities, goals, campaigns and events for the 2012/13 academic year â&#x20AC;&#x201C; specifically around Annual events such as eXpression Against Oppression and SpeakOut forums. The Commission also had discussions and made allocations for the Social Justice and Equity Commission budget. Next Commission meeting: September TBD To get involved: vpequity@utsu.ca

Sustainability Commission The Sustainability Commission held its second meeting on Monday, July 9, 2012. The meeting focused on discussing priorities, goals, campaigns and events for the 2012/13 academic year. Students were particularly interested in discussing the topic of sustainable meat eating and food security. The Commission also had discussions and made allocations for the Sustainabilty Commission budget. Next Commission meeting: Monday, August 20 at 5:30pm To get involved: sustainability@utsu.ca

EVENTS & PROGRAMMES - EXECUTIVE REPORT

COMMITTEE MEETINGS

Student Accessibility Committee

On Tuesday July 31, the Student Accessibility Committee had its first meeting to establish the direction of the committee. Potential projects and issues to be taken on by the committee in the coming year were discussed. A healthy number of suggestions were made for both new projects and to enhance existing programming. We will be looking into engaging more students in conversations about accessibility and focusing on which barriers are not currently being addressed. Directors who are interested in getting involved should contact Noor Baig, Vice-President Equity at vpequity@utsu.ca.

Organizational Development & Services Committee The Organizational Development & Services Committee had its first meeting on Tuesday, July 24. The committee was able to recommend a budget and do a quick overview of current Union services. the committee also dedicated time to discuss new service ideas and promotion plans for current services. Specifically, the committee discussed the creation of a clubs box office and a mobile U.T.S.U. kiosk.

Clubs Committee The Clubs Committee has hosted meetings on Thursday, July 26 and Thursday, August 2. The clubs committee has internally selected its clubs community members as: Ibad Cheema, Muslim Students Association; Ryan Degan, Lesbians, Gays, Bisexuals and Trans people of the University Of Toronto (LGBTOUT); and Nikki Yorgiadis, Greek Studentsâ&#x20AC;&#x2122; Association. The committee has been able to recommend a clubs budget and began allocations for summer clubs funding.

Policy and Procedures Committee The Policy and Procedures Committee had its first meeting on Wednesday, July 25. the committee was able to review the policies of the Union and get a better sense of the process of adopting, amending or rescinding policies. The committee amended several policies and plans to continue a fuller sweep of the policies for future meetings.

Elections & Referenda Committee The Elections and Referenda Committee had its first meeting on Thursday, August 9. The committee had the opportunity to interview and select a Chief Returning Officer for the Fall by-elections. Additionally, the committee identified the seats that will be up for elections, possible polling stations and the timeline for the elections.

EVENTS & PROGRAMMES - EXECUTIVE REPORT

CARIBANA AUGUST 1, 2012 The U.T.S.U. collaborated with the West Indian Students’

JUMP UP! THE UNIVERSITY OF TORONTO STUDENTS’ UNION CELEBRATES CARIBANA

FREE FOOD | MUSIC

WEDNESDAY, AUGUST 1ST NOON - 4PM U.T.S.U. LAWN

Association and the Black Students’ Association to host a free Caribbean Food Fair on our lawn. This event was a huge success! Hundreds of students attended and enjoyed the many Caribbean food options and great music. The event also allowed students to participate in Caribana festivities on our campus, and helped connect those who were interested in participating in the Caribana parade and other official events. Thank you to directors, associates, and members of BSA and WISA who volunteered for this event.

MULTICULTURAL SHOW OCTOBER 2012 Many of our campus groups are excited to participate in the first

Multicultural Show of this scale at the UofT St. George campus. It will be held in mid to late October in a theatre on campus. We are currently working on booking a theatre, and creating a schedule that allows for participation by as many different groups as possible. Clubs will have the opportunity to perform on stage or submit visual art by their members, to be showcased during this event. Please email Yolen Bollo-Kamara at vpcampuslife@utsu.ca if you would like to be involved in this event, as part of a campus group or as a volunteer.

QUEER ORIENTATION SEPTEMBER 2012 Queer Orientation is an alternative Orientation that is geared toward

creating safe spaces and communities for students who identify as LGBTQ, questioning or allies. Queer Orientation is the product of a collaboration between various organizations from across the three UofT campuses, and has grown each year. U.T.S.U. plays a large role in ensuring that Queer Orientation is as large and well-known as it can be. This year the U.T.S.U. will once again be hosting an event as part of Queer Orientation, a Tri-campus collaborative initiative of students’ unions, campus clubs and the administrative offices of the University. Thursday September 20th from 4-6pm will be an event centered on how to be a Queer/Trans ally. This event aims to create an open space for folks who may not identify as queer or tans, but would like to learn about supporting individuals and the community. The venue for the event has yet to be confirmed. This event will be part of more than a week of programming held in collaboration with campus partners including LGBTOUT, SCOUT, OUT@UTM, the Sexual and Gender Diversity Office, and more. For more information contact Noor Baig, Vice-President Equity at vpequity@utsu.ca.

EVENTS & PROGRAMMES - EXECUTIVE REPORT N E BA D THLOOD A P EN HEL MSM B EBAN.C H N O NDT W.E WW

THE UNIVERSITY OF TORONTO STUDENTS’ UNION MARCHES

AIDS WALK FOR LIFE SUNDAY, SEPTEMBER 23, 2012

AIDS WALK FOR LIFE SEPTEMBER 23, 2012

Each year, the U.T.S.U. participates in the Toronto AIDS Walk for Life, one of a series of such walks that occur across the country. This is a fundraising and awareness-raising initiative organized by the AIDS Committee of Toronto, the Canadian AIDS Society, and the Positive Living Society of British Columbia. The event showcases local organizations who provide services and support for both people living with and affected by HIV/AIDS, and those who provide HIV prevention and education programs. This year the walk will take place on Sunday September 23rd. We have registered as a team (U of T Students’ Union) and will be fundraising and encouraging folks to register themselves as part of our team. Other campus groups have been asked to partner with us to assist in both the fundraising and recruitment aspects. We will be hosting a fundraising BBQ on the U.T.S.U. lawn with the hope of attracting supporters to join us in both fundraising and walking moving onwards. If you would like to get involved in the Walk, contact Noor Baig, Vice-President Equity at vpequity@utsu.ca.

DISORIENTATION

The work around disOrientation continues as keynote speakers and collaborations are solidified. The Union continues to work with the Ontario Public Interest Research Group and campus partners to ensure that incoming students are able to connect and engage with social justice organizations on and off-campus. For more information, please contact Abigail Cudjoe, VP External at vpexternal@utsu.ca.

INTERNATIONAL STUDENTS ORIENTATION

The U.T.S.U. has made it a priority to support the Centre for International Experience (CIE) for this year’s International Students’ Orientation. We want to ensure that international students have access to the Union, and are engaged in services, campaigns, and events, with spaces to voice issues that are important to them. We will be giving presentations on the U.T.S.U. during the CIE’s “Get Involved” workshops during the last week of August and first week of September. We have also organized the following themed campus tours: Get Active!, Campus Eats, Study Hotspots, and Service Sites. We will be running each tour two to three times during this period as well. U.T.S.U. will also be present at the CIE Welcome Reception on Friday, September 7.

SERVICES & OFFICE MANAGEMENT - EXECUTIVE REPORT

CLUBS UPDATES Clubs Recognition

Campus clubs are able to apply for U.T.S.U. recognition from May 1, 2012 to April 31, 2013. Clubs are encouraged to apply for funding as soon as possible to gain access to Union services as soon as possible. Clubs recognition has been proceeding quickly with regular upkeep to ensure clubs are able to recieve updates from the Union throughout the summer. To apply, clubs must obtain Office of Student Life, Arts & Science Studentsâ&#x20AC;&#x2122; Union or Engineering Society recognition, complete the U.T.S.U. recognition form on our website (www.utsu.ca), and email their constitution to clubs@utsu.ca.

Clubs Training

In order to be eligible for clubs funding, a campus group must attend at least one Club Executive Training Session each year. These sessions provide clubs with useful information on various topics including an overview of U.T.S.U., clubs funding, anti-oppression training, and other clubs services. There have been five club training sessions hosted over the summer period: June 7, July 19, 20 and August 10, 11. The Fall clubs executive training will be held on Saturday, September 22, 2012 from 9:45am-4pm. Registration is now open.

Clubs Funding

Long-term and short-term funding forms for the 2012-2013 year are now available on the U.T.S.U. website. The deadline to apply for long-term funding is October 19, 2012, and March 1, 2013 for short-term funding. We encourage clubs to set up consultation appointments before submitting a funding application, particularly those who are requesting more than $500 in long-term funding. The Clubs Committee has also begun discussing terms of reference for Start-Up Funding. The U.T.S.U. recognizes the contributions of clubs to campus life at UofT, and seeks to support the development of new clubs that add to this community. The goal of this funding is to give new clubs access to the long-term funding structure that allows for funding of multiple events, without having to compete with more established clubs. In addition, the application deadline for Start-Up Funding will be in the second semester, which will give new clubs more time to meet eligibility requirements.

Clubs Services

With Clubs Day and the Street Festival less than a month away, many club executives are interested in having a banner printed to promote their group. The U.T.S.U. is excited to offer our new banner printing service to clubs. Club executives should submit orders as soon as possible to ensure that banners are printed for the beginning of September. We are also looking into the feasibility of providing a button service to clubs, which would give clubs access to our bulk discounted rates for button materials, and the use of our button makers. As always, drop-in office hours for clubs are on Tuesdays from 12:30-2:30. Clubs can also email Yolen Bollo-Kamara, VP Campus Life at vpcampuslife@utsu.ca to set up an appointment.

COMMUNITY GARDEN

The Social Justice and Equity Commission and the Sustainability Commission have begun hosting gardening sessions twice a week to maintain the Equity Garden. These sessions will continue throughout the summer and into the fall term. Members who are interested in helping out can join us on Mondays at 6pm, and Thursdays at 7pm on the U.T.S.U. lawn. All are welcome and refreshments are usually provided. 16

SERVICES & OFFICE MANAGEMENT - EXECUTIVE REPORT

FOOD & CLOTHING BANK

The U.T.S.U. offers a Food & Clothing Bank at the Multifaith Centre every Friday from 12pm-3pm. The Food & Clothing Bank is the fifth most used Daily Bread Food Bank in Toronto. With the current cuts in the work-study programme and the recent exclusion of Students’ Unions from the University funded programme, the Students’ Union is actively seeking dedicated volunteers. In the mean time, Executives have committed to assisting the Food Bank Coordinators in coordinating the programme. If you would like to volunteer with the Food & Clothing Bank please email memberservices@utsu.ca.

POST-SECONDARY STUDENT IDENTIFICATION CARDS Negotiations with the new Toronto Transit Commission

Post-Secondary Student Identification Card continue. The provider, Trans ID, has indicated that they will be producing student cards over less days but with better infrastructure to deal with large lines. The majority of post-secondary student identification cards expire at the end of October. U.T.S.U. has been able to confirm that Trans ID Services will be on campus on the following dates: Wednesday, September 5 Monday, October 29 The U.T.S.U. is still in the process of confirming locations to host Trans ID Services. For more information please email vpinternal@utsu.ca.

HEALTH & DENTAL PLANS

All members enrolled in the 2011/12 Fall and Winter sessions are still covered through the summer until August 31st – regardless of whether they are taking summer courses. You may opt-out of the Health benefits and receive a refund of the fees charged to you, if you are covered by another comparable plan. Anyone may request a refund of the Dental fee. You must apply during the periods below. You can only apply at the beginning of the first term you are eligible for (e.g. If you start in January, you can apply in January, but if you start in September you can’t apply in January). Applications are completed online at www.studentplans.ca/UTSU. Refunds are sent in March after the university confirms full-time status has been maintained into the winter session. OPT-OUT PERIODS 2012 Fall session: August 27, 2012 to October 5, 2012 2013 Winter session: January 7, 2013 to February 1, 2013 (January starts only) The U.T.S.U. has invested in the production of travel toothbrushes which advertise the Health & Dental Plans to be included in all U.T.S.U. Orientation Kits and available at Divisional Club Days.

SERVICES & OFFICE MANAGEMENT - EXECUTIVE REPORT

DISCOUNTED TICKETS

The U.T.S.U. offers a variety of discounted entertainment tickets aimed at saving students money. Throughout the year, the U.T.S.U. secures movie tickets, sports tickets and arts & theatre tickets. Currently the U.T.S.U. offers: Cineplex | $8.86 + HST Wonderland Regular Admission | $40.00 Wonderland 2-Day Admission | $54.00 Wonderland Junior Admission | $33.00

JULY 2012 OPERATIONS

AMC Theatre Tickets................................................................. 63 sales Cineplex Theatre Tickets......................................................... 1214 sales Good Food Boxes.......................................................................... 15 sales Printing/Photocopying............................................................. 4563 sales TTC Tokens................................................................................ 137 sales TTC Metropass........................................................................... 176 sales Wonderland One Visit................................................................. 298 sales Wonderland Two Visits................................................................. 93 sales Wonderland Junior Ticket.......................................................... 2 sales The month of July showed a slight decrease in the sales of Wonderland Two Visits due to a high purchase of tickets in the early months. Despite the continuation of AMC ticket sales, Cineplex tickets saw a large increase in sales.

AMERICAN MOVIE CINEMA (AMC) TICKETS The U.T.S.U. has sold out of all remaining AMC tickets. The theatre was

bought out by Cineplex Theatres in July and the AMC discounted ticket program will be discontinued. All remaining AMC tickets will be valid until their expirary date and the majority of GTA AMC Theatres will now accept discounted Cineplex tickets.

MAPLE LEAF SPORTS ENTERTAINMENT

In addition to purchasing Toronto Raptorâ&#x20AC;&#x2122;s tickets at a discounted rate, students will also be able to purchase tickets for TorontoFC games with the discounted rate as well.

CANADIAN NATIONAL EXHIBITION TICKETS The U.T.S.U. will be purchasing tickets for the Canadian National

Exhibition to sell back to students at a discounted rate. The tickets will be available by mid-August. The CNE runs from August 17 till September 3.

SERVICES & OFFICE MANAGEMENT - EXECUTIVE REPORT

PROFESSIONAL FACULTY SERVICE PROMOTION PLAN

The U.T.S.U. has begun planning service promotion plans for the professional faculties. Dates for International Student Identification Card distribution and faculty lunch & learns. Many professional faculties have responded and additional outreach strategies are being developed. In addition to developing communication and promotion strategies, U.T.S.U. hopes to get a better sense of the challenges, capacities and needs of its members in professional faculty programs.

CLUBS DIRECTORY

The U.T.S.U. Clubs Directory has been sent to print. The Union will be including the directories in U.T.S.U. Orientation kits and will have directories available at divisional club days. The directory is a great way to engage students in campus organizations and prepare students for the U.T.S.U. clubs fairs.

FALL DIRECTOR AVAILABILITY POLL

A Fall schedule doodle poll has been circulated to board members to determine availability of directors for board meetings, committees and commissions. For board members that have yet to fill out the doodle poll, please do so at your earliest convenience. If you are unable to find the link in past emails, please email Corey Scott, VP Internal and Services at vpinternal@utsu.ca.

HUMAN RESOURCES

The U.T.S.U. has recieved a resignation from the U.T.S.U. Executive Director, Amir Bashir. The Executive Director job posting has been circulated and will be hired as soon as possible. Efforts are in place to ensure a smooth and thorough transition for the new Executive Director.

2011-2012 AUDIT

The U.T.S.U. is an incorporated not-for-profit organization within Canada. As such, the Union is required to hire an auditor to review the finances of the U.T.S.U. on an annual basis. The auditors for the U.T.S.U. were ratified at the 2011 Annual General Meeting. The 2011-2012 audit is on schedule, with our year-end wrap-up complete, and the auditors have been frequenting the Unionâ&#x20AC;&#x2122;s office to ensure the U.T.S.U.â&#x20AC;&#x2122;s financial documents are up to code and following policy.

ORIENTATION - EXECUTIVE REPORT

ORIENTATION

Clubs Festival – Wed. Sept. 5/12

To date, over 150 clubs have registered for Clubs Day, which will be held on Wednesday, September 5 in Hart House Circle. Clubs are encouraged to register as soon as possible to ensure a table at Clubs Day. The registration deadline is August 17, space permitting. The Clubs Festival has a no-corporate presence principle.

UofT Parade - Fri. Sept. 7/12 The UofT Parade is a great opportunity for students from different divisions to participate in an event together. We are proud to announce that the necessary street closures have been granted by the City of Toronto.

U.T.S.U. Concert – Fri. Sept. 7/12 The concert will be held on Friday, September 7, 2012. Artist names remain confidential due to contract restrictions, but we look forward to releasing names and beginning to promote this event very soon.

U.T.S.U. Afterparty - Fri. Sept. 7/12 The U.T.S.U. met with Guvernment staff on Tuesday, July 31 to do a walk through and confirm booking of the entire complex. We look forward to the tri-campus Orientation Afterparty on Friday, September 5, which will once again be one of the biggest club nights in North America.

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Orientation Outreach Schedule U.T.S.U. has requested space at all clubs, university and outreach fairs hosted by the divisional college and faculty councils during their Orientation Weeks. We will ensure that all students have access to the U.T.S.U. membership handbook, Clubs Directory, services guide, health and dental information, and general information on how to get involved with the Union. Constituency directors are encouraged to participate in outreach activities during Orientation Week to ensure students from their constituencies are getting involved. Please contact Corey Scott, VP Internal and Services at vpinternal@utsu.ca to get involved in the outreach schedule. Thank you to all the directors that have booked U.T.S.U. space at these fairs.

ORIENTATION - EXECUTIVE REPORT

UTSUFEST

Street Festival â&#x20AC;&#x201C; Tues. Sept. 11/12 The U.T.S.U. has received full support from Trinity-Spadina Councilor Adam Vaughan and the University administration for the St. George street closure on Tuesday, September 11. Nearly 100 clubs have signed up already, and many departments from the university have confirmed attendance as well. We are currently confirming food and additional programming options for the street festival.

Blue & White Quad Party - Thurs. Sept 13/12 The U.T.S.U. is excited to host a party in the Hart House Quad on Thursday, September 13, as a kick-off to the I <3 The Blues Campaign. This party will also serve to promote the first Varsity Blues football home game on Saturday, September 15, vs. the York Lions. The U.T.S.U. is in discussion with the PHEUA, Varsity Centre, and Alumni Affairs office to collaborate on this event.

Blue & White Spirit Day â&#x20AC;&#x201C; Sat. Sept. 15/12 On Saturday, September 15, 2012 the University of Toronto Varsity Blues will be competing against the York University Lions in a home football game. The U.T.S.U. is coordinating with the Varsity Centre to get as many students into the game as possible, and to ensure blue and white spirit is present.

Club Stage Performances We are currently working on a performance schedule for the Clubs Day and Street Festival. U.T.S.U.-recognized groups who are participating in these events will have the opportunity to give short performances, showcasing their club on stage to the hundreds of students in attendance. Members of the Board are asked to help advertise this opportunity to club executives. To register, email a description of the proposed performance, including length and audio requirements to VP Campus Life, Yolen Bollo-Kamara at vpcampuslife@utsu.ca. Clubs are encouraged to contact Yolen as soon as possible, as spaces are very limited.

Other Events This is the first year the U.T.S.U. will be hosting our UTSUfest. As such, the U.T.S.U. is open to any new ideas for programming. Some of the current ideas on the table include barbeques, theatre nights and movie nights. If you would like to get involved, or have any great ideas for events, please contact Yolen Bollo-Kamara, VP Campus Life at vpcampuslife@utsu.ca.

Minutes of the Board of Directors Wednesday, July 18th, 2012 6:00 pm UTM Student Centre

MINUTES Board of Directors Meeting #4 of the University of Toronto Students’ Union Wednesday, July 18, 2012 ● 6 pm ● UTM Student Centre IN ATTENDANCE: Fazia Akbarali, Woodsworth College Noor Baig, Vice-President Equity Yolen Bollo-Kamara, Vice-President Campus Life Cullen Brown, St. Michael’s College Laurel Chester, New College Madiha Choksi, St. Michael’s College Abigail Cudjoe, Vice-President External Yasmeen Emadi, Woodsworth College Farhia Farah, University College Shak Gobert, Victoria College Grace Guo, UTMSU Representative Hassan Havili, UTM Khalid Khan, New College Virginia Lomax, University College Kevin Lunianga, Arts & Science At-Large Sanchit Mathur, Faculty of Engineering Brine Mezengwe, Transitional Year Program Calvin Mitchell, Trinity College Kassandra Pecoskie-Schweir, UTM Helen Phan, Professional Faculty At-Large Ro’a Saafan, UTM Munib Sajjad, Vice-President University Affairs Corey Scott, Vice-President Internal and Services Shaun Shepherd, President Nimalan Ulaganathan, Arts & Science AtLarge Will Zhang, Faculty of Engineering GUESTS: 1.

Aman Chohan, ICSS President Angelo Veloso, New College PROXY: Ali Mustafa Bello to Laurel Chester Mo Delwar to Will Zhang Jonathan Ding to Munib Sajjad Alessia Galipoli to Corey Scott, Seconded to Anthony Staibano Stephanie Gamponia to Nimalan Ulgananthan, Seconded to Abigail Cudjoe Dania Hassan to Grace Guo, Seconded to Munib Sajjad Chen He to Grace Guo, Seconded to Grace Lu Gowthaman Kurusamy to Nimalan Ulaganathan, Seconded to Kevin Lunianga Mark Levy to Grace Guo, Seconded to Munib Sajjad Fatema Pardhan to Yasmeen Emadi Kathleen Qu to Kevin Lunianga, Seconded to Cullen Brown Seann Seto to Helen Phan, Seconded to Will Zhang Agnes So to Kevin Lunianga, Seconded to Yolen Bollo-Kamara Anthony Staibano to Shaun Shepherd, Seconded to Corey Scott Vijay Unnithan to Corey Scott, Seconded to Shaun Shepherd

CALL TO ORDER The meeting is called to order at 6:17pm.

APPROVAL OF THE AGENDA

MOTION

Moved: Pecoskie-Schweir

Seconded: Lomax

Be it resolved that the agenda for the July 18, 2012 U.T.S.U. Board of Directors meeting be approved as presented. CARRIED 3.

EXECUTIVE REPORTS

MOTION

Moved: Farah

Seconded: Phan

Be it resolved that the U.T.S.U. Board of Directors approve the Executive Report as presented at the July 2012 Board meeting.

MINUTES Board of Directors Meeting #4 of the University of Toronto Students’ Union Wednesday, July 18, 2012 ● 6 pm ● UTM Student Centre

DISCUSSION Shepherd states that the Executive has been hard at work, and asks Baig to begin the discussion on the Executive Report. Baig states that conversations regarding multi-faith spaces on campus have been going well. She states that she met with the Status of Women Officer in late June to discuss a report on the experiences of women at the University of Toronto. She further states that this project requires student participation, and that conversations around the project are set to begin in the fall term. Sajjad states that he has been working with UTMSU, SCSU and the U of T Faculty Association to lobby the university administration for governance reforms. He states that there was a Supreme Court ruling on fair dealing which can have a positive impact on the Access Copyright campaign, and that more universities continue to refuse to sign the deal. He further states that he and Shepherd are collaborating on a press release which is set to go out this week. Shepherd explains what Access Copyright is and provides an overview of “fair dealing” principles. He states that the Supreme Court ruling is important because it is the first step toward eliminating Access Copyright. He states that he was part of a CIUT panel on July nd 2 to discuss the Quebec student strike. He states that the strike is the beginning of a Canada-wide movement, and encourages directors to listen to the show and stay tuned for more information. Guo states that UTMSU and U.T.S.U. Executives held a meeting with Lucy Fromowitz and Richard Levin to discuss the impact of the loss of work-study positions on student services. She states that it was an unproductive meeting, and that organizations at both campuses are trying to come together to lobby the University administration to reinstate the positions. Sajjad states that U.T.S.U. is also losing work-study positions, which may result in a reduced capacity for services. He agrees with Guo that we should be lobbying the University administration, and states that we should also consider working with the University to lobby the provincial government to re-fund the program. Scott provides a report-back on the commission meetings, and mentions upcoming meeting dates. He states that commission meetings have been occurring regularly, and encourages directors to attend and invite members to increase membership participation at the meetings. He states that budget proposals will be presented at the next Board of Directors’ meeting. Baig states that she and Sajjad attended the Fires of Resistance Conference. She states that the workshops were interesting, and that they participated in some very engaging conversations. She states that the conference is a good way to engage both university and high school students in issues of community development. Sajjad states that he presented on the history of student organizing on a Canadian level at the Fires of Resistance conference. He further states that his presentation included discussions on the Quebec student movement, rising tuition costs, what the U.T.S.U. is working on, and how attendees can get involved in our efforts. Bollo-Kamara states that attendance was high for the U.T.S.U. Pride events, and there were great discussions on harm reduction at the Pride Picnic. She states that U.T.S.U. is

MINUTES Board of Directors Meeting #4 of the University of Toronto Studentsâ&#x20AC;&#x2122; Union Wednesday, July 18, 2012 â&#x2014;? 6 pm â&#x2014;? UTM Student Centre collaborating with CARSSU and other groups to hold a Caribana event on August 1st on the U.T.S.U. lawn. She further states that it will include a food fair, music, and entertainment, and encourages directors to get involved by emailing her at vpcl@utsu.ca. She states that there is a Clubs Training session tomorrow, and that there will be another one in early August. She encourages directors to remind clubs to register. Baig states that U.T.S.U. has registered a team for the Toronto AIDS Walk for Life, which is hosted by AIDS Committee Toronto. She states that in the past U.T.S.U. has had the largest team, and that we are aiming to be the largest team again this year. She states that the event has a both a community component and an education component. She states that U.T.S.U. is in the process of setting a fundraising goal, and we are hoping to host an event to help build our presence at the Walk. She encourages directors to get involved and states that she will email the registration link to interested directors. Shepherd provides an overview of the U.T.S.U. Food and Clothing Bank. He states that it is one of the services that we are most proud of, and that it assists hundreds of students each month. He states that the Food and Clothing Bank relies on volunteers and workstudy students to run, and that with the loss of the work-study program, we may be running the service at a reduced capacity. He asks directors to volunteer and states that he will circulate volunteer information after the meeting. Scott asks directors to tweet about the Health & Dental plan. He states that ticket sales were high for the last month. He states that the print/copy service is expected to be higher in July due to midterms. He states that there have been lower sales for TTC Metropasses, the Good Food Box, and other services due to decreased traffic during the summer months. He states that some AMC theatres in the GTA have been bought by Cineplex, and explains that Cineplex tickets are now accepted at these theatres. He states that there was a meeting with Maple Leaf Productions in early July to try to acquire discounted Raptors tickets. He states that he will be setting up meetings with Professional Faculty directors to develop a service delivery plan for Professional Faculty members. He reminds Division II directors to check their email for upcoming meeting dates. He also reminds directors to fill out the director availability poll as soon as possible, so that we can move forward with scheduling committee meetings for the year. Bollo-Kamara states that Orientation planning is going well. She further states that we are still looking for Orientation leaders, and encourages directors or interested members to email her at vpcl@utsu.ca. Baig states that the first Queer Orientation meetings have occurred, and that it is a tricampus allied event. She states that we are looking for volunteers, that there are more meetings coming up, and that interested directors should contact her at vpequity@utsu.ca for more information. She states that Queer Orientation is happening on the same week as the AIDS Walk for Life. Scott thanks all directors who came to the Board Retreat. He states there will be a one day retreat in October for those who missed it. He encourages directors to contact him for more information. He outlines what was included in the Board Binder, and states that directors who did not receive one should contact him. He states that we are looking for feedback on the retreat, and encourages directors to email him with their thoughts. He states that he will also send out a poll to directors. Phan asks how directors outside of Professional Faculties can access services outreach.

MINUTES Board of Directors Meeting #4 of the University of Toronto Students’ Union Wednesday, July 18, 2012 ● 6 pm ● UTM Student Centre Scott states that these meeting are being set up for students who do not regularly access these services. He states that there will be outreach days on other parts of campus for members who are not part of Professional Faculties. Lomax asks for more information on the work-study lobbying efforts. She suggests contacting students who are affected to gather more information on the impact of the cuts. Sajjad states that the first step is to investigate the total positions that the University has, and which departments they are in. He states that it is a good idea to look into the University’s discussions with other universities regarding the program, and suggests contacting Judith Wolfson. He states that contacting students that have been affected is a good idea. Choksi asks if there are any fundraisers or non-facebook events for the AIDS Walk for Life. She asks about the potential to get discounted Maple Leaf tickets for members. Baig states that we’re planning on having fundraising events for the Walk, such as a barbecue on the U.T.S.U. lawn. Scott states that Maple Leafs tickets are not available because it is difficult to get discounts that are feasible for students, and more difficult to find them in a large enough quantity to actually make it worthwhile for students. Ulaganathan states that discounted Maple Leafs tickets are rare, as many corporations purchase enough tickets to make it unnecessary for Maple Leafs Sports to offer discounted tickets. He asks Baig to expand on the research that the Status of Women officer is doing at the University. Baig states that the research is something that the Office is considering as part of a broader project. She states that until now programming has been reactionary, and that was the scope of the Office. She states that the Office wants to be more proactive and they want to conduct a report. She explains the scope of the report, and states that the Office wants to host a conference in 2014 where they hope to present the report’s findings. She states that the project is in its preliminary stages, so it is not too late to get involved. Ulaganathan states that if you’re a grad student anything you publish is covered under Access Copyright. He explains United States copyright and how it is connected to Access Copyright. He states that the move to sign the agreement is directly related to how information is discerned by the University. Lunianga asks Bollo-Kamara to elaborate on UTSUfest Bollo-Kamara states that there aren’t many updates. Emadi asks if there are specific dates volunteers should know about for Orientation training. Bollo-Kamara states that these details are still being hashed out, but that anyone interested in volunteering can contact her for more information. Farah states that the commission meetings were better attended the second time. She states that it would help if each director brought one person to the meetings. She states

MINUTES Board of Directors Meeting #4 of the University of Toronto Students’ Union Wednesday, July 18, 2012 ● 6 pm ● UTM Student Centre that the retreat was successful, and encourages directors to get binders, as they are really helpful. Lomax asks what the financial goal for the AIDS Walk for Life is. Baig states that while there isn’t a set number, we are hoping to exceed what was raised in past years. Lomax asks if the number can be circulated once it is decided. Brown states that he is proud that U.T.S.U. is participating in the boycott of leafs tickets to bring prices down, and asks if anyone has heard from the St. George Round Table about the NewU Conference. Shepherd states that U.T.S.U. has not heard anything, but that we encourage comments. Veloso explains what the St. George Round Table is, and states that they had some concerns with the NewU Conference. He states that they are drafting a letter to present to the Office of Student Life. Sajjad thanks Ulaganathan for his comment. He states that educational materials should be covered under tuition fees, and that it is problematic that they are charged as ancillary fees. He states that we should lobby against that. He states that the University administration is asking student groups to write letters about category five and six fees for their review of ancillary fees in the fall. CARRIED 4.

APPROVAL OF MINUTES

MOTION

Moved: Brown

Seconded: Guo

Be it resolved that the July 18, 2012 minutes package including the following documents be approved by the U.T.S.U. Board of Directors: a. b. c. d.

Board of Directors (2012-2013), June 26 (pp. 6-14) Joint U.T.S.U. – UTMSU Executive Committee, June 29 (pp. 15-19) Academic and Student Rights Commission, June 21 (pp. 20-25) Sustainability Commission, July 9 (pp. 26-30)

CARRIED

FYI- NEXT BOARD OF DIRECTORS’ MEETING th Bashir states that the next meeting will be the week of August 13 . He further states that the date has not been finalized, but it will most likely be the Monday or Tuesday of that week.

OTHER BUSINESS Mezengwe states that the University is looking into terminating the Transitional Year Program (TYP) and encourages directors to come out and support it. He states that there

MINUTES Board of Directors Meeting #4 of the University of Toronto Students’ Union Wednesday, July 18, 2012 ● 6 pm ● UTM Student Centre have also been complaints from TYP students about racism and discrimination at the University, and asks if there is anyone doing anything about it. Shepherd states that our campaigns are two-fold, they both react and are proactive. He states that we will need to increase our efforts in regard to the TYP situation. He states that U.T.S.U. should hold a meeting to discuss it further. He states that the TYP issue is part of the bigger issue of the University trying to eliminate critical studies. He states that U.T.S.U. has been a vocal supporter of the program in the past, and will continue to be. He states that we should be meeting to discuss supporting the program, as it means a lot to the entire university community. Khan states that Professional Faculty members can get involved in Orientation by forwarding applications to vc@utsu.ca. He states that volunteers can specify the dates that they are available to volunteer. He asks directors to share Orientation-related facebook events. Sajjad asks if the University gave any reason as to why they were shutting down the TYP system Mezengwe states that the University is cutting it down to 50 students. He states that political motivations are behind the cuts, as the program’s focus is on access and equality. He states that there is always a political position when it comes to progress, and that he and his colleagues are looking more into it. Lomax states that it is shocking and a tragedy that we may loose TYP. She notes a similar situation with the Centre for Ethics, and explains the process involved in lobbying to keep the program. She states that the efforts paid off. Lunianga asks if it is possible to have a discussion among the board to hear their thoughts on the retreat. Scott states that a board meeting is not the space, but we can look into setting up a space for that. Lunianga states that he would like to hear reports from directors, and asks if changes need to be made in the policy to do so. Scott states that this move has been discussed in the past, and it was decided that it would be difficult to get reports together considering the timelines for submission and directors’ busy schedules. He further states that it is difficult to hold three hour meetings, which is how long it would take to allow all directors to present reports. He states that we need to be cognizant of time, but if people want to speak or report-back, they can bring it up in other business. Lunianga states that Paul York emailed him about serving animal meat at U.T.S.U. barbecues and asks about implementing this change. Scott states that the Sustainability Commission would be a good place to discuss this issue, and suggests contacting Will Warnica for more information. Scott states that the TYP issue arose four years ago, and U.T.S.U., along with other groups, lobbied the University to keep it. He states that the program is important to the community and explains the forum on critical area studies and the proposed cuts. He states that holding a forum is something that we can consider. He states that we need to

MINUTES Board of Directors Meeting #4 of the University of Toronto Students’ Union Wednesday, July 18, 2012 ● 6 pm ● UTM Student Centre look at the reasons why the university wants to cut the program, and consider the politics behind it. He states that we need to continue our support for these types of programs. He states that U.T.S.U. brought materials to the TYP orientation. He suggests using the Social Justice and Equity meetings and reinvigorating the Speak-Out week to engage students and get them to confront these issues. He states that both the Union and directors have a role to play in lobbying to keep the TYP program. Baig states that this is the first time she has heard about the TYP issue, and that she would love to partner with TYP students on a forum. 7. ADJOURNMENT MOTION

Moved: Choksi

Seconded: Khan

CARRIED The meeting adjourns at 7:27 pm.

Minutes of the Executive Committee Friday, July 13th, 2012 9:30 am U.T.S.U.

MINUTES Executive Committee of the University of Toronto Students’ Union Friday, July 13, 2012 | 9:30am | U.T.S.U. Office IN ATTENDANCE: Noor Baig, Vice-President Equity Amir Bashir, Executive Director Yolen Bollo-Kamara, Vice President Campus Life Abigail Cudjoe, Vice President External Grace Guo, UTMSU Representative

Munib Sajjad, Vice-President University Affairs Corey Scott, Vice-President Internal and Services Shaun Shepherd, President

CALL TO ORDER The meeting is called to order at 9:32 am.

APPROVAL OF THE AGENDA MOTION

Moved: Sajjad

Seconded: Baig

Be it resolved that the agenda for the July 13th meeting of the Executive Committee be approved.

CARRIED 3.

UNIVERSITY AFFAIRS REPORT-BACK Sajjad states that he has been working on the Drop Credit policy. He states that he has met with the Arts & Science Students’ Union (ASSU) about the Drop Credit policy, and that ASSU has some concerns with the policy as it is. He further states that he will compare other universities’ policies with this one in order to make the necessary changes to bring ASSU on board. Sajjad states that he has also been working on the Access Copyright campaign. He states that the U.T.S.U. Executive has met with representatives from the Canadian Federation of Students – Ontario (CFS) to discuss the Supreme Court ruling and the next steps in the campaign. He states that he and Shepherd are currently working on a media release, and that U.T.S.U. along with other campus groups are in the process of drafting a letter to send to the University of Toronto Administration. Sajjad states that he will also be doing a presentation on Food Services at the UTM Frosh Leader Training. He further states that he hopes that U.T.S.U. can fit a Food Services presentation our Leader Training as well.

CAMPUS LIFE REPORT-BACK

MINUTES Executive Committee of the University of Toronto Students’ Union Friday, July 13, 2012 | 9:30am | U.T.S.U. Office Bollo-Kamara states that she has been working on organizing the Caribana events with the Caribbean Studies Students’ Union. She further states that she is working on sponsorship, and trying to find more multicultural shows.

UTMSU REPORT-BACK Guo states that UTMSU has been working on the Student Center Expansion, the Drop Credit policy, and preparing for the WUSC student’s arrival. She states that there has been a lot of focus on Governance Reform. She states that UTMSU is working with APUS to try to bring an 8 month U-Pass to all undergraduate students. She states that UTMSU is also working with the other student unions on the feasibility of merging the ISIC with the U-Pass in order to create a boundary-free GTA U-Pass for all GTA students.

EXTERNAL REPORT-BACK Cudjoe states that there will be a Community Action Commission meeting next week, and that she will be encouraging members to attend the Student Solidarity Network meeting afterward. Cudjoe states that she is also working on Disorientation Week, and has been in contact with campus groups, such as Students for Barrier-free Access, UTERN, and Bikechain, who have expressed interest in collaborating on DisOrientation events. She states that a focus of the discussion has been on getting more students involved, and that they are currently looking at ideas for workshops. She states that she will also be communicating with OPIRG to ensure that events don’t overlap. Cudjoe states that she has also been working on the Fact Sheet on Food Services on campus. She further states that the Fact Sheet will contain information on how nutrition effects students’ academic success. She states that she will be comparing different University food service policies, such as Harvard and the University of Victoria, which both have student-run food services.

INTERNAL & SERVICES REPORT-BACK Scott states that he has been working in collaboration with associates and executives to figure out a communication strategy for events and services promotions. He states that he has also been working on a Service Guide, which will divide the services UTSU offers into categories, making it easier to read. Scott states that he will contact Raymond from UTMSU to work on an ISIC 101 Guide for UTM, and to help out with ISIC tabling in the fall. Bashir states that he has a meeting scheduled next week with Jeremy Salter from the CFSOntario, and our Health & Dental Plan Coordinator, Dan Gillespie, to discuss integrating the Health & Dental plan with the ISIC program.

WORK-STUDY POSITIONS REPORT-BACK

MINUTES Executive Committee of the University of Toronto Studentsâ&#x20AC;&#x2122; Union Friday, July 13, 2012 | 9:30am | U.T.S.U. Office Â Bashir states that the work-study meeting with the University on July 12th did not go well. He states that the University refuses to fund work-study positions in external campus organizations such as the U.T.S.U., and that the University will only fund work-study positions for the academic units. He states that U.T.S.U. continues to work with UTMSU, SCSU, GSU, and other student organizations to create a list of all of the work study positions that will be lost. He further states that news of these cuts have yet to be picked up by the popular media, and suggests that U.T.S.U. begins contacting media outlets to try and get the word out. 9.

STUDENT COMMONS REPORT-BACK Bashir states that he is working with Hudson to bring her up to date on the Student Commons project. He states that Hudson has presented some great suggestions for the building. He states that he, Shepherd, and Hudson attended a meeting with an Engineering representative to look at including a workshop for Engineering students in the building. He further states that the workshop is not only intended for Engineering students, but will be a bookable space that can be used by any student or group. He states that the Operating Agreement is almost complete, and will go through Governing Council this fall. Sajjad asks if we can begin to tell students which building the Student Commons will be in. Bashir states that yes, we can.

10. MOTION TO ADJOURN Moved: Bollo-Kamara

Seconded: Scott

CARRIED The meeting adjourns at 11:07am.

Minutes of the Executive Committee Tuesday, August 7th, 2012 7:30 pm U.T.S.U.

MINUTES Executive Committee of the University of Toronto Students’ Union Tuesday, August 7, 2012 | 7:30pm | U.T.S.U. Office IN ATTENDANCE: Noor Baig, Vice-President Equity Amir Bashir, Executive Director Yolen Bollo-Kamara, Vice-President Campus Life Abigail Cudjoe, Vice-President External Corey Scott, Vice-President Internal & Services Shaun Shepherd, President 1.

CALL TO ORDER The meeting is called to order at 7:26pm.

SUBMISSION TO THE MINISTER OF TRAINING, COLLEGES & UNIVERSITIES Shepherd states that the Minister of Training, Colleges and Universities has released a discussion paper that proposes dramatic changes to Ontario’s public post-secondary institutions. He states that he and Cudjoe will be compiling a response. Cudjoe states that there are many problems with the discussion paper, as it recommends online learning, three-year undergraduate degrees and year-round classes. She states that the discussion paper has a lot of concerning recommendations that lack consultations with students and faculty.

RESIGNATION OF EXECUTIVE DIRECTOR Scott states that the Management Committee has received a letter of resignation from the current Executive Director. He states that a job posting has gone up for the Executive Director position. He further states that the position should be filled as soon as possible to ensure proper transition and training. Scott states that Bashir’s last working day will be on September 14, 2012. Shepherd states that the position will be hired in accordance with the contract staff hiring policy. He states that the two Board members who will sit on the hiring committee will be chosen at the Board meeting on Monday, August 13, 2012. Bollo-Kamara states that the current Executive Director will be present throughout the Orientation programming.

ELECTIONS UPDATE Scott states that the Elections and Referenda Committee will be meeting to review applications for the Chief Returning Officer, and to determine election schedules. He states that he has invited Elections and Referenda Committee members to sit on the hiring committee. He further states that Khalid Khan, New College Director, has indicated interest in being on the hiring committee.

WUSC CONFERENCE Baig states that Dylan Chauvin-Smith has indicated interest in attending the World Refugee University Conference happening in mid-August. She states that the conference

MINUTES Executive Committee of the University of Toronto Studentsâ&#x20AC;&#x2122; Union Tuesday, August 7, 2012 | 7:30pm | U.T.S.U. Office analyzes best practices to accommodate WUSC students, and ensure that organizations are prepared to receive them. She states that the WUSC Committee will be meeting in the coming weeks to ensure the practices learned will be transferred to the local. 6.

REQUEST FROM TORONTO YOUTH COUNCIL Cudjoe states that the Toronto Youth Council has asked for a U.T.S.U. Executive to be an ambassador to the Toronto Youth Council for the 2012-2013 year. She states that she is willing to fill the role and get more University of Toronto students involved in municipal politics. Shepherd states that the council does a lot of good work with engaging students. He further states that having an ambassador will be a good way to continue building relations with external youth organizations.

7. ADJOURNMENT MOTION

Moved: Bollo-Kamara

Seconded: Scott

CARRIED The meeting adjourns at 8:18pm.

Minutes of the Academic & Student Rights Commission Wednesday, July 25th, 2012 4:00 pm UC 175

MINUTES Academic and Student Rights Commission of the University of Toronto Students’ Union Wednesday, July 25, 2012 | 4:00pm | UC 175

IN ATTENDANCE Fazia Ackbarali Katherine Ball Banafsheh Beizaei Yolen Bollo-Kamara Dylan Chauvin-Smith Abigail Cudjoe Virginia Lomax

Kevin Lunianga Megan O’Neill Mohammad Ali Saeed Munib Sajjad Corey Scott Mahsima Tavoosi

1. CALL TO ORDER The meeting is called to order at 4:10pm. 2. APPROVAL OF THE AGENDA MOTION Moved: Lomax

Seconded: Ackbarali

Be it resolved that the agenda for the July 26 Academic and Student Rights Commission be approved as presented. CARRIED 3. RATIFICATION OF NEW MEMBERS MOTION Moved: Scott

Seconded: Chauvin-Smith

Be it resolved that the following be ratified as voting members of the Academic and Student Rights Commission for the 2012-2013 year: Banafsheh Beizaei Megan O’Neill CARRIED 4. ACADEMIC AND STUDENT RIGHTS BUDGET MOTION Moved:

Seconded:

Be it resolved that the Academic and Student Rights Commission approve the following proposed budget for the 2012-2013 year:

Governance Drop Credit Policy Task Force on Food Services Academic Advocacy and Student Rights Split Tuition and Interest Free Access Copyright Total

$ 500 $1000 $1500 $1000 $ 500 $1500 $6000

DISCUSSION Sajjad provides an overview of the commission priorities for the year.

MINUTES Academic and Student Rights Commission of the University of Toronto Students’ Union Wednesday, July 25, 2012 | 4:00pm | UC 175 Bollo-Kamara and O’Neill enter at 4:12 pm. Fazia asks Sajjad to expand on the split-tuition issue. Sajjad explains that split tuition would allow students to pay half of their tuition at the beginning of the first term and half at the beginning of the second term. He states that currently, students are required to pay the majority of their tuition in the beginning of the first term, which can be unreasonably expensive for students who work throughout the year to pay their tuition fees. He further states that the University charges interest on outstanding fees from the first term, so students who pay their tuition in smaller payments are more likely to be charged interest on the outstanding fees. He states that splitting tuition will help alleviate these issues. He further states that this is something that we want UofT to look into because tuition fees are too high as it is. Scott states that the budget should be amended to include $500 for coalition and advocacy work that will most likely come up throughout the year. MOTION TO AMMEND

Moved: Scott

Seconded: Lomax

Be it resolved that the Academic and Student Rights Commission amend the proposed budget to include a $500 Coalition line item. DISCUSSION Scott explains the reasons behind the amendment. He states that it will leave wiggle room in case new things come up and will allow the commission to work on advocacy and coalition work throughout the year. Saeed enters the meeting at 4:17pm. Beizaei asks if the $500 would be taken from other priorities. Sajjad states that it would be an extra $500, so it would not come from other priorities. CARRIED (Main motion) O’Neill asks Sajjad to expand on the governance budget item. Sajjad explains the task force on governance and what the campaign would include. O’Neill asks if the money will be used to assist with lobbying. Sajjad states that it will. Tavoosi asks which expenses will be covered by the task force. Sajjad states that greater food availability and options, running town halls, and lobbying faculty and administrators will be included in the campaign. He further states that much of the task force is campaigns oriented, and that U.T.S.U. is working with unions across the province to make this work. He states that the funds will be used primarily for campaign materials, lobby documents, and FIPPA requests.

MINUTES Academic and Student Rights Commission of the University of Toronto Studentsâ&#x20AC;&#x2122; Union Wednesday, July 25, 2012 | 4:00pm | UC 175

Scott states that the budget items are general categories, so its just to lay things aside for the larger priorities for the year. He states that larger budget items allow us to be more creative and think of bigger ideas, so we want to provide more funds for those things. Tavoosi states that she thinks advocacy is more important than food services. Cudjoe states that not all initiatives will fall directly under one commission. Oâ&#x20AC;&#x2122;Neill asks if any research has been done on the food services campaign, and if the campaign only relates to food services on the UTM campus. Sajjad states that while some research has been done, more research is required to understand the exclusivity contracts between food providers and the University. Lomax suggests filing an ordinance with the city. Cudjoe states that there is a CFS taskforce on food services, which is looking at food services at different schools across the province. She states that research is being done through this taskforce as well. Chauvin Smith states that food workers have been organizing as well, and that it is important to put a lot of money there if there is a possibility for change. Scott states that there is a lot of overlap between academic advocacy, governance, and coalition work, such as programs that are being threatened. He states that if new things come up, the budget can be moved around to accommodate them. Lunianga enters the meeting at at 4:30pm. MOTION

Moved: Cudjoe

Seconded: Bollo-Kamara

Be it resolved that the Academic and Student Rights Commission approve the following amended proposed budget for the 2012-2013 year:

Governance Drop Credit Policy Task Force on Food Services Academic Advocacy and Student Rights Coalition Split Tuition and Interest Free Access Copyright Total

$ 500 $1000 $1500 $1000 $ 500 $ 500 $1500 $6500

CARRIED 5.

COMMISSIONERS

Sajjad explains the purpose of the commissioner positions and states that he is just providing notice to the commission.

MINUTES Academic and Student Rights Commission of the University of Toronto Students’ Union Wednesday, July 25, 2012 | 4:00pm | UC 175 O’Neill suggests that more people may be interested in the positions if the commission used an application process as oppose to an elections process for determining the commissioners. Tavoosi asks if the application process can be an ongoing one, since its not a paid position, and then as many people who want to can help. She states that she would like to nominate herself. Sajjad states that an open application process might work. Scott states that we should post a request on the U.T.S.U. website, which would allow interested members to send their information over the following weeks. Cudjoe asks if commissioners will be assigned to one specific issue or multiple ones. Sajjad states that they would be given the opportunity to work on different issues that they were interested in. Lunianga asks if the commission should wait until after Orientation, in order to allow for new members to apply. Sajjad states that members can still get involved after August, but waiting until after Orientation is something the commission can look into. Lomax suggests advertising first year positions. Scott states that he likes that idea. He further states that having a commissioner before Orientation will benefit the commission by having someone begin the work prior to Orientation. O’Neill suggests adding second year commissioner positions as well Scott states that if the position is titled “junior” then it wouldn’t have to be restricted to a certain year. Tavoosi suggests allowing commissioners to work on research and campaigning, and then allowing them to meet with Governing Council. Sajjad states that the responsibilities will be in tune with the person’s preference and their talents. Saeed suggests having the commissioners provide report-backs to give the commission an idea of what they are working on. 6. OTHER BUSINESS Tavoosi asks the commission to look into scheduling meetings at a time that is convenient for everyone. Sajjad states that he will get everyone’s availability after the meetings. Cudjoe suggests holding meetings at different times to ensure that people all have the opportunity to attend.

MINUTES Academic and Student Rights Commission of the University of Toronto Studentsâ&#x20AC;&#x2122; Union Wednesday, July 25, 2012 | 4:00pm | UC 175 Lunianga asks for updates on the Drop Credit Policy campaign. Sajjad states that U.T.S.U. has been looking into doing more diverse research and creating a new lobby document. He states that U.T.S.U. is currently researching which other universities have a similar policy, what are the processes for course and mark removals, and if we can integrate the policy with the current processes. Lunianga asks how members can get actively involved in the process. Sajjad states that he will keep the commission updated, and that we could use students on the ground talking to students and professors to help with lobbying efforts. Saeed asks if directors can lobby with college and course unions. Oâ&#x20AC;&#x2122;Neill asks if there is already an existing Drop Credit policy, and what the proposed policy will look like. Sajjad states that while UTMSU already created a draft document, the St. George campus does not have one. He states that U.T.S.U. tried lobbying for it last year, and that there is a document but not a policy. He states that the first step is to conduct research, and then move to lobbying the University administration. Saeed states that there is currently a draft document which states how the policy works at other universities, and includes a policy proposal for how it could be implemented at UofT. Ackbarali asks when a campaign plan would be devised and what the policy means. Sajjad states that for the summer we are conducting research, then from September onward we will be working with the governance cycle. He further states that it will take the course of a year. Cudjoe states that commission meetings are for brainstorming. She suggests giving members access to the document so that it can be discussed at the next meeting. Saeed states that he and Sajjad can send a copy of the document to commission members after the meeting. He further states that the commission can have a briefing and discussion on the document at the next meeting. Scott states that it is a very confusing process because there are many faculties and directions to consider, and that we should use this yearâ&#x20AC;&#x2122;s commission meetings to formulate a plan. He states that drafting the policy will be difficult, as there are many faculties and programs to consider, and it will depend on which faculties seem interested. He states that our focus should be on talking to students about what this policy is. He states that students want to know about the myths and facts so that they can know what to expect. Ball states that there is a lot of research to do, and that she is committed to working on it. Sajjad states that he will create a Google group and so that everyone can see the Drop Credit document. Lomax asks if members can share the document.

MINUTES Academic and Student Rights Commission of the University of Toronto Students’ Union Wednesday, July 25, 2012 | 4:00pm | UC 175 Scott states that forwarding something in its preliminary version can cause some confusion. He states that if members are sharing the document, to ensure that the “DRAFT” watermark is on the document. Cudjoe suggest having people from UCLit attend the commission meeting. Saeed suggests that policy documents remain within the commission, as the commission members are aware of what the commission is working on, and that it is only a draft document.

7. ADJOURNMENT MOTION

Moved: Saeed

Seconded: Chauvin-Smith

CARRIED The meeting adjourns at 4:56pm.

Minutes of the Sustainability Commission Monday, July 23rd, 2012 5:30 pm UC 144

MINUTES Sustainability Commission of the University of Toronto Studentsâ&#x20AC;&#x2122; Union Monday July 23, 2012 | 5:30pm | UC 144 IN ATTENDANCE: Banafsheh Beizaei Yolen Bollo-Kamara Virginia Lomax Kevin Lunianga Munib Sajjad Corey Scott Will Warnica 1.

CALL TO ORDER The meeting is called to order at 5:39 pm.

2. APPROVAL OF AGENDA MOTION

Moved: Warnica

Seconded: Sajjad

Be it resolved that the agenda for the Monday, July 23 Sustainability Commission meeting be approved. CARRIED 3. SUSTAINABILITY COMMISSION BUDGET MOTION Moved: Warnica

Seconded: Bollo-Kamara

Be it resolved that the Sustainability Commission approve the following proposed budget for the 2012-13 year: Rain barrels Freecycling challenge Residence challenge Campus agriculture Speakers Movie nights Advocacy Total

$200 $200 $500 $350 $400 $100 $750 $2500

DISCUSSION Warnica states that he found a company that it is willing to give us a rain barrel for free. He further states that rain barrels cost $50 each, and there are three downspouts at the UTSU office. He outlines the proposed budget items, as discussed at the last commission meeting. He states that the $350 for campus agriculture is mainly for the spring, and that he would like to expand the garden. Scott states that the budget covers many things, but we should be realistic for the residence challenge. He further states that we should look into whether we need to get approval from the university for the rain barrels, as we needed to get permission to build the shed. Lomax asks how the residence challenge will account for residences of different sizes and efficiencies. Warnica states that he is looking into resources from past residence challenges run by the Sierra Youth Coalition.

MINUTES Sustainability Commission of the University of Toronto Students’ Union Monday July 23, 2012 | 5:30pm | UC 144 CARRIED 4.

MEAT ALTERNATIVES AT U.T.S.U. BARBECUES Lunianga states that he spoke to Paul York, a member of the university community who would like to see the U.T.S.U. host meat-free barbecues. Warnica states that Paul York also requested that we include information about available vegan items on event posters at our barbecues and why veganism is more sustainable. Lomax states that she doesn’t think having every event being meat-free is wise, but having specific meat-free events would be a good way to reach out to different segments of the university’s population. She further states that she thinks that it is a great idea. Sajjad states that there has been discussion in the past about implementing Meatless Mondays. Lomax suggests presenting the meat-free idea to our clubs. Scott states that U.T.S.U. would like to do an event that looks at the problems with animal cruelty and the overall unsustainability of the amount of meat that we need. Lomax asks whether this would fall under the advocacy section. Scott states that this could also be tied into cage free eggs campaign. Beizaei states that the commission could partner with the Hot Yam on an event. Lunianga states that the Centre for Women and Trans People has a vegan lunch on Thursdays, and that they might be interested in collaborating. He suggests holding an event during Orientation or UTSUfest that is meat-free.

OTHER BUSINESS Scott states that we should have a discussion about how to get more people to attend the commission meetings. He suggests contacting campus clubs that do similar work. Lomax suggests letting people know what items will be discussed. She states that we should reach out to course unions as well. Warnica states that collaboration is always good, especially since there may already be other groups looking into doing a residence challenge.

6. ADJOURNMENT MOTION

Moved: Warnica

Seconded: Scott

CARRIED The meeting adjourns at 5:58 pm.

Minutes of the Organizational, Development, & Services Committee Tuesday, July 24th, 2012 4:00 pm U.T.S.U.

MINUTES Organizational, Development and Services Committee of the University of Toronto Students’ Union Tuesday, July 24, 2012 ● 4pm ● U.T.S.U. Tower

IN ATTENDANCE: VOTING MEMBERS: Cullen Brown, St. Michael’s College Director (enters at 4:24pm) Grace Guo, UTMSU Designate (enters at 4:26pm) Corey Scott, Vice-President Internal & Services Kathleen Qu, St. Michael’s College Director Will Zhang, Faculty of Applied Sciences and Engineering Director 1.

NON-VOTING MEMBERS: Yolen Bollo-Kamara, Minute-Taker Dan Gillespie, Health and Dental Plan Coordinator Terri Nikolaevsky, Member Services Coordinator PROXY: Shaun Shepherd, President to Corey Scott, Vice-President Internal & Services

CALL TO ORDER The meeting is called to order at 4:20pm.

APPROVAL OF AGENDA

MOTION

Moved: Scott

Seconded: Zhang

Be it resolved that the July 24, 2012 Organizational, Development and Services Committee agenda be approved as presented. CARRIED 3.

INTRODUCTIONS Members of the committee introduce themselves. Scott states that due to the nature of the committee, it is important to ensure that the relevant staff are included within the committee to ensure that a proper and sustainable infrastructure is created. Gillespie gives an overview of the Health and Dental Plan Coordinator role. He states that the plans are coordinated for 45,000 students with about 39,000 students ultimately enrolled in the plans. He states that he will be present at future meetings to develop promotion ideas, opt-out statistics and policy proposals. Qu asks when the terms of the plans are coordinated. Gillespie states that the plan is reviewed and approved by the previous year’s Board of Directors due to the timeline of plan negotiations. Nikolaevsky gives an overview of the Member Services Coordinator role. She states that there are a variety of services that she oversees that will be reviewed at this committee.

INTRODUCTION TO SERVICES

MINUTES Organizational, Development and Services Committee of the University of Toronto Students’ Union Tuesday, July 24, 2012 ● 4pm ● U.T.S.U. Tower

Scott gives a quick overview of services that are offered to students. He states that the committee is responsible for overseeing individual member services, clubs services, and services offered nationally through membership in the Canadian Federation of Students. Qu asks what the specific role of the committee is. Scott states that the committee is responsible for developing new service ideas, establishing basic policies and principles behind services, and developing strategies to make services more accessible and well-known to members. He states that the committee has a lot of potential to engage other board members in the promotion of services. Scott states that the Book Exchange was moved online last year. He states that the program is similar to other online programs but has strengthened policies to ensure a safe transfer of funds and quality verification. Nikolaevsky states that due to the location of the downtown campus, there are many competing for profit industries. She states that the key to its success is promotion of this service. Gillespie states that whenever we come up with a good idea for a service, an organization with far more resources mimics it. He states that it is imperative to promote to members the importance of supporting local services, especially those provided by the Students’ Union. Brown asks whether there is a set price for the books. Scott states that members can set their own prices. He further states that the program informs users of the current price of the book on Amazon. Zhang asks where the administrative costs go. Scott states that this covers banking fees and website maintenance fees. He states that the committee needs to review a strategy to promote this service. Scott states that the dates for the TTC Student Identification Card processing are set for September 5 and October 29. Nikolaevsky states that it is problematic that there are only two days. She states that the Union requested dates on September 5 to coincide with Clubs Day, and October 29 because the cards expire at the end of October. Scott states that the Union will continue to have conversations with the identification provider to solidify future dates. He states that the company will be on campus to go from 10am-5pm. Scott states that it’s very important for directors to be involved in this process. He states that if the Union can only have two days, every student needs to be aware of the service dates. Scott states that the food and clothing bank is run on Fridays from noon to 3pm. Nikolaevsky states that there is a small staff compliment that runs the program. She states that this ensures commitment, sensitivity to issues, and liability to the Daily Bread

MINUTES Organizational, Development and Services Committee of the University of Toronto Students’ Union Tuesday, July 24, 2012 ● 4pm ● U.T.S.U. Tower

Food Bank. She further states that it is important to have consistent volunteers to ensure the program is properly operated. Scott states that the Union really needs volunteers, especially because of the loss of the work-study program. He states that every year the Union hosts Food and Clothing Bank fundraisers to ensure the program is well stocked. He states that fundraisers have been organized with the Faculty of Kinesiology and Physical Health and Hart House for November 11, 2012 and March 3, 2013. Scott states that the Union also hosts tax clinics throughout March and April. He states that the basement office structure has changed and more students will likely be accommodated. Scott states that the International Student Identity Card is a popular service before longweekends and school breaks. He states that the committee typically organizes dates with professional faculties and high traffic locations to produce cards during the program’s busy period. Scott states that the Union also offers a variety of discounted tickets including Raptors and Toronto FC sports tickets, Wonderland, and Cineplex tickets. He states that the Union also has a photocopying service that was implemented in December 2011 and has seen an increase in use. Scott states that the Good Food Box program is also a relatively new service that needs to be advertised by the Board of Directors. He states that the program is also offered by some residences, but not all. He states that the committee should look to collaborate with other providers to encourage larger sales numbers. Zhang asks if the Union has looked into purchasing Wonderland tickets at a bulk rate. Scott states Wonderland tickets are already purchased at a bulk rate. Zhang states that Subway has a relationship with Wonderland where customers receive a $12 discount for up to 5 people. He asks if the Union could establish a similar relationship. Gillespie states that the agreement between Subway and Wonderland is likely mutually beneficial and profit driven. He states that the Union can look into further discounting Wonderland tickets but that the not-for-profit status of the Union would likely conflict. Scott states that it will be important for committee members to take these services into consideration and start developing ideas to promote them to members. 5.

NEW SERVICES BRAINSTORM Brown suggests looking into a relationship with the Centre for International Experience to develop a fast-track program to attaining permanent residency and then citizenship. Zhang suggests looking into establishing more methods of communication with members. He suggests researching opportunities to establish comment boxes at the various professional faculties. He states that a comment box would open up the possibility of hearing new service ideas and suggestions to improve services. Zhang further states that he would like to see boxes in Sanford Fleming and Bahen.

MINUTES Organizational, Development and Services Committee of the University of Toronto Students’ Union Tuesday, July 24, 2012 ● 4pm ● U.T.S.U. Tower

Brown states that the program would also be useful in arts and science locations such as Brennan Hall at St. Michael’s College. Qu asks if the Union has an application to reach members on another level of social media. Scott states that the Union has been working with Oohlala Mobile to develop an application that is specifically geared toward students at the University of Toronto. He states that the applications founders are UofT alumni, and that they have been able to branch out to other post-secondary schools. He states that the application is specifically useful because it has a full-time staff compliment that ensures the program is continually updated at no cost to the Union. Scott further states that the application lists campus services, is free to use for campus groups, and compiles information that is similar to Facebook and Twitter. Qu states that the application needs to be well advertised throughout Orientation week. She states that Orientation is a good opportunity to get new students engaged in social media that promotes the Union and campus activities. Scott states that it is important to ensure that students continually use the program because it is only useful if people are using all of the application opportunities such as discussion groups, campus discounts, and event information. Scott suggests looking into the possibility of having a mobile kiosk. He states that the concept of the kiosk is to have a mobile office that brings the Students’ Union’s services, campaigns, and event information to the students. Qu states that the idea could also be expanded to assist in exam destressors. She states that the kiosk could bring free food to late night study areas. Zhang suggests that the kiosk could also be equipped to sell stationary. Gillespie states that there used to be a Union satellite office at Sidney Smith but the space was removed by the University administration. Nikolaevsky states that the Union had satellite TTC tables across campus when it administered the Volume Incentive Program. She states that the revamp of the TTC system did not merit having the extra TTC sales venues on campus. Gillespie states that it is essential to consider primary areas to offer the kiosk, as the program would require considerable resources to attract regular usage. Guo states the Oohlala Mobile application could be utilized to track the kiosk so students could determine where the kiosk is located day to day. Brown states that it is important to ensure that the Union has a similar presence at the college and faculty Orientation days. He states that the Board of Directors needs to be present at these tables to advertise the services. Qu asks what the projected maintenance of the kiosk would be. Scott states that the mobile kiosk idea should be tested first. He states that the kiosk could simply be a table with all the services available. He states that the kiosk could

MINUTES Organizational, Development and Services Committee of the University of Toronto Studentsâ&#x20AC;&#x2122; Union Tuesday, July 24, 2012 â&#x2014;? 4pm â&#x2014;? U.T.S.U. Tower

ultimately be a large stand that could be stored in the U.T.S.U. office and transported around campus. He states that if a kiosk is actually built, it should be a large investment to ensure it does not fall apart. He states that the kiosk should also be branded appropriately. Gillespie states that the kiosk will also need to be covered under liability insurance. Qu suggests creating an online forum to connect students who are interested in participating in team sports at Hart House or the Athletic Centre. Scott states that he can bring up the topic with the Dean of Co-Curricular Activities to see if a program already exists and if the concept is compatible with the athletics booking system. Scott suggests establishing a clubs box office service, which would sell club event tickets from the Union office and potentially the movable kiosk. Gillespie states that the Union has the infrastructure and staffing to set up a box office. He states that the committee should focus on establishing a policy to establish the expectations and responsibilities of the Union and participating clubs. Guo states that the Union would also want to ensure that the box office would be covered under the current liability policy. Nikolaevsky states that the box office program currently exists on a case-by-case basis. She states that the program needs to be standardized so all clubs can utilize the service. Gillespie asks whether it is possible for the Union to organize the printing of tickets. Scott states that a ticket printing service could be organized through the UTSU clubs photocopying service. He states that the Union would need to develop a ticket template and purchase high stock paper. Zhang asks if the Union would charge clubs for the ticket printing. Scott states that the program already exists in some capacity. The Union would need to research the cost of the program to assign credits for hard stock paper. Scott states that the Union is also working on creating campus guides to services on campus including guides to library spaces, multi-faith spaces, student lounge spaces, athletics, and other important information. Zhang states that bulk buying raptors tickets is a really useful service for students. He suggests that the union should purchase tickets for more games and advertise the service more frequently. Brown asks why colleges have lower cost tickets. Scott states that the colleges and faculties typically subsidize tickets for their members. He states that the colleges and faculties have more resources to cater to small communities. Scott states that subsidizing tickets for 45,000 members would not be a good use of resources or be very effective in reducing the price. He further states that putting significant resources into subsidizing the tickets would be unfair to members who could not even afford the subsidized rate.

MINUTES Organizational, Development and Services Committee of the University of Toronto Students’ Union Tuesday, July 24, 2012 ● 4pm ● U.T.S.U. Tower

ADOPTION OF SERVICES BUDGET

MOTION

Moved: Scott

Seconded: Guo

Be it resolved that the Organizational, Development and Service committee recommend the preliminary budget service costing to the budget committee. DISCUSSION Scott gives reviews the budget and details the revenue and expense line items related to services. Scott states that the revenue and expenses of discounted tickets are revenue neutral. He states that the majority of member services costs are related to the administration and continuality of the services. Gillespie asks whether $1000 for the tax clinic will be enough to expand the service. Nikolaevsky states that the cost is mostly related to software purchases. She states that costs would increase if the program was expanded exponentially. Scott states that the budget is a living document, so recommendations to modify it can be made throughout the year. CARRIED 7.

SERVICE PROMOTION Nikolaevsky states that it is important to promote both new services and continuing services. Gillespie states that it is important to collaborate as much as possible and to ensure services are not being duplicated or competing with other campus organizations. Scott states that the meeting has passed its scheduled time. He states that he will set up a future meeting to discuss promotion ideas and develop the policies around the new service ideas.

OTHER BUSINESS No other business.

ADJOURNMENT

MOTION

Moved: Brown

Seconded: Zhang

CARRIED The meeting adjourns at 6:18 p.m.

Minutes of the Clubs Committee Thursday, July 26th, 2012 6:00 pm U.T.S.U.

MINUTES Clubs Committee of the University of Toronto Studentsâ&#x20AC;&#x2122; Union Thursday, July 26, 2012 | 6pm | U.T.S.U. Office

IN ATTENDANCE: VOTING MEMBERS: Yolen Bollo-Kamara, Vice-President Campus Life Corey Scott, Vice-President Internal & Services Sanchit Mathur, Faculty of Applied Sciences and Engineering Director Agnes So, Innis College Director Nikki Yorgiadis, Clubs Community Member 1.

NON-VOTING MEMBERS: James Li, Clubs Associate / Minute-Taker PROXIES: Shaun Shepherd, President to Corey Scott, Vice-President Internal & Services

CALL TO ORDER The meeting is called to order at 6:06pm.

APPROVAL OF AGENDA

MOTION

Moved: Bollo-Kamara

Seconded: Scott

Be it resolved that the July 26, 2012 Clubs Committee agenda be approved as presented. CARRIED 3.

INTRODUCTIONS

Members of the committee introduce themselves. Bollo-Kamara states that the clubs community members were chosen by the Executive and Board members from the clubs community members that indicated interest in the committee. She states that Ibad Cheema, Ryan Degan and Nikki Yorgiadis were the three clubs committee members who were chosen to sit on the clubs committee. 4.

INTRODUCTION TO CLUBS POLICY Bollo-Kamara introduces the committee to the Unionâ&#x20AC;&#x2122;s Clubs Policy. She states that she sent the policy to committee members so that the committee could be prepared to make decisions at the first meeting. Bollo-Kamara reviews terms of reference and the factors that aid in the clubs funding allocation process. She further gives a timeline to the allocation process and the role that the committee has in the operations of club services.

ADOPTION OF CLUBS BUDGET

MOTION

Moved: Scott

Seconded: So

Be it resolved that the Clubs Committee accept the clubs budget as recommended in the preliminary budget adopted by the Budget Committee.

MINUTES Clubs Committee of the University of Toronto Students’ Union Thursday, July 26, 2012 | 6pm | U.T.S.U. Office

DISCUSSION Scott states that the committee has the opportunity to recommend an additional allocation to the clubs budget from the overall budget. He states that the budget is already a large sum within the overall Union budget and has been divided into different types of clubs funding and the cost of administering club services and events. Bollo-Kamara states that the clubs budget can be changed throughout the year as proposals are submitted. She further states that long-term funding could be increased if there are insufficient applications for short-term or start-up funding. She states that the budget should be seen as a living document that can be altered to accommodate the needs of the committee. So states that the budget lists priorities and recognizes that long-term clubs funding will be the most heavily sought. CARRIED 6.

SUMMER FUNDING – UNIVERSITY OF TORONTO TAEKWONDO ORGANIZATION

MOTION

Moved: Bollo-Kamara

Seconded: Yorgiadis

Be it resolved that the University of Toronto Taekwondo Organization receive $60.00 in U.T.S.U. summer clubs funding. DISCUSSION Bollo-Kamara presents the club’s funding application. She states the major expenses and revenue sources, the size of the club and the purpose of the club. She further states that the club is applying for summer clubs funding to cover the expenses of a beach day event hosted on July 16, 2012. So states that the club draws in a fair amount of revenue from members who are attending the event. She further states that the expenses are well detailed. Scott states that the event estimates twenty attendees. He states that clubs funding could be allocated per person. CARRIED 7.

SUMMER FUNDING – ENGINEERING CHINESE CLUB

MOTION

Moved: Bollo-Kamara

Seconded: So

Be it resolved that the Engineering Chinese Club receive $150.00 in U.T.S.U. summer clubs funding. DISCUSSION

MINUTES Clubs Committee of the University of Toronto Students’ Union Thursday, July 26, 2012 | 6pm | U.T.S.U. Office

Bollo-Kamara presents the club’s funding application. She states the major expenses and revenue sources, the size of the club and the purpose of the club. She further states that the club is applying for summer clubs funding to cover the expenses of a leadership development retreat. Yorgiadis states that the event charges attendees a membership fee but that a small portion of the membership is attending. She states that the event is more focused on the executives as opposed to general members. Scott states that the costs for attending Hart House Farm are large and that attendees should focus on covering the cost of attending and clubs funding should be utilized for programming. CARRIED 8.

SUMMER FUNDING – LESBIANS, GAYS, BISEXUALS AND TRANS PEOPLE OF THE UNIVERSITY OF TORONTO (LGBTOUT)

MOTION

Moved: Bollo-Kamara

Seconded: So

Be it resolved that the Lesbians, Gays, Bisexuals and Trans people Of the University of Toronto receive $250.00 in U.T.S.U. summer clubs funding. DISCUSSION Bollo-Kamara presents the club’s funding application. She states the major expenses and revenue sources, the size of the club and the purpose of the club. She further states that the club is applying for summer clubs funding to cover the expenses of a dance party the club is hosting before Pride. Scott states that he will abstain from the vote and discussion. He states that he was a former executive of the club. So states that the event draws a large source of revenue from attendees. She states that the club is requesting a modest amount of funding. IN FAVOUR: 5

AGAINST: 0

ABSTENTIONS: 1- Scott

CARRIED 9.

SUMMER FUNDING – STUDENTS FOR INTERNATIONAL DEVELOPMENT

MOTION

Moved: Yorgiadis

Seconded: Scott

Be it resolved that Students for International Development receive $40.00 in U.T.S.U. summer clubs funding. DISCUSSION Bollo-Kamara presents the club’s funding application. She states the major expenses and

MINUTES Clubs Committee of the University of Toronto Students’ Union Thursday, July 26, 2012 | 6pm | U.T.S.U. Office

revenue sources, the size of the club and the purpose of the club. She further states that the club is applying for summer clubs funding to cover the expenses of a summer barbeque. Mathur states that club draws a small source of revenue from food and drink sales. He states that the expenses are detailed and clear. Yorgiadis states that the club is hosting a large event for a fair cost. CARRIED 10.

SUMMER FUNDING – MEAL EXCHANGE

MOTION

Moved: Scott

Seconded: So

Be it resolved that Meal Exchange application be defeated and encouraged to apply for an Individual Academic Endeavor grant. DISCUSSION Bollo-Kamara presents the club’s funding application. She states the major expenses and revenue sources, the size of the club and the purpose of the club. She further states that the club is applying for summer clubs funding to cover the expenses of sending students to a National Food Student Summit. She states that the application should be submitted as an Individual Academic Endeavor grant application. Scott states that Individual Academic Endeavor grants will likely result in more funding for students that show a higher need for funding to cover expenses. CARRIED 11.

SUMMER FUNDING – CYCLING CLUB

MOTION

Moved: Scott

Seconded: Yorgiadis

Be it resolved that the Cycling Club receive $125.00 in U.T.S.U. summer clubs funding. DISCUSSION Bollo-Kamara presents the club’s funding application. She states the major expenses and revenue sources, the size of the club and the purpose of the club. She further states that the club is applying for summer clubs funding to cover the expenses of a biking tour. Yorgiadis states that the club has a large sum of revenue coming from individual participants. She states that the club also utilizes services available at the University of Toronto such as BikeChain. So states that the funding should be distributed based on the number of attendees. CARRIED

MINUTES Clubs Committee of the University of Toronto Students’ Union Thursday, July 26, 2012 | 6pm | U.T.S.U. Office

12.

SUMMER FUNDING – ROBOTIC ASSOCIATION

MOTION

Moved: Yorgiadis

Seconded: Mathur

Be it resolved that the Robotic Association receive $250.00 in U.T.S.U. summer clubs funding. DISCUSSION Bollo-Kamara presents the clubs funding application. She states the major expenses and revenue sources, the size of the club and the purpose of the club. She further states that the club is applying for summer clubs funding to cover the expenses of a project competition the club competes in. Mathur states that the club is well known in the Faculty of Engineering and has won numerous awards. Scott states that the club competes in a competition. She states that competition clubs often have costs that extend over the course of the year. He states that summer funding could help offset some costs. He further states that the funding allocated in summer funding should be recognized when the club applies for funding in the Fall/Winter session. Bollo-Kamara states that the club has a detailed list of expenses and revenue sources. She states that the club also has a good record of submitting receipts and following funding guidelines. CARRIED 13.

SUMMER FUNDING – KOREAN ENGINEERING STUDENTS’ ASSOCIATION

MOTION

Moved: Bollo-Kamara

Seconded: Mathur

Be it resolved that the Korean Engineering Students Association receive $125.00 in U.T.S.U. summer clubs funding. DISCUSSION Bollo-Kamara presents the club’s funding application. She states the major expenses and revenue sources, the size of the club and the purpose of the club. She further states that the club is applying for summer clubs funding to cover the expenses of a camping trip and a festival that members are attending. Scott states that the club has included the costs and revenues of two events. He states that the committee should focus on the camping trip as it has higher expenses. So states that the club receives a good amount of personal investment from attendees. She suggests funding based on the number of students estimated to attend the event. CARRIED

MINUTES Clubs Committee of the University of Toronto Students’ Union Thursday, July 26, 2012 | 6pm | U.T.S.U. Office

14.

SUMMER FUNDING – KOREAN OUTREACH VOLUNTEER ASSOCIATION

MOTION

Moved: Yorgiadis

Seconded: Scott

Be it resolved that the Korean Outreach Volunteer Association receive $60.00 in U.T.S.U. summer clubs funding. DISCUSSION Bollo-Kamara presents the club’s funding application. She states the major expenses and revenue sources, the size of the club and the purpose of the club. She further states that the club is applying for summer clubs funding to cover the expenses of a gaming event. Mathur states that the club receives a decent source of funding from participants. He states that the clubs expenses are minimal and well detailed. Scott states that the event draws a fair crowd and should be supported. CARRIED 15.

SUMMER FUNDING – RUSSIAN STUDENTS’ ASSOCIATION

MOTION

Moved: Scott

Seconded: So

Be it resolved that the Russian Students Association application for summer funding be defeated. DISCUSSION Bollo-Kamara presents the club’s funding application. She states the major expenses and revenue sources, the size of the club and the purpose of the club. She further states that the club is applying for summer clubs funding to cover the expenses of a summer picnic. Scott states that a requirement to be eligible for summer clubs funding requires attendance at clubs training in the current and previous year. He states that the club will be able to apply for funding for the summer event through long-term funding. CARRIED 16.

SUMMER FUNDING – SILHOUETTES DANCE COMPANY

MOTION

Moved: Bollo-Kamara

Seconded: So

Be it resolved that the Silhouettes Dance Company summer funding application be tabled until the next meeting. DISCUSSION

MINUTES Clubs Committee of the University of Toronto Students’ Union Thursday, July 26, 2012 | 6pm | U.T.S.U. Office

Bollo-Kamara presents the clubs funding application. She states the major expenses and revenue sources, the size of the club and the purpose of the club. She further states that the club is applying for summer clubs funding to cover the expenses of a pub night. Scott states that the club has larger revenue sources than expenses. He states that he is familiar with the clubs budget and understands that the club has large expenses and deficits. Scott recommends tabling the application in order to determine the financial standing of the organization. CARRIED 17.

SUMMER FUNDING – TAMIL STUDENTS ASSOCIATION

MOTION

Moved: Bollo-Kamara

Seconded: So

Be it resolved that the Tamil Students Association receive $250.00 in U.T.S.U. summer clubs funding. DISCUSSION Bollo-Kamara presents the club’s funding application. She states the major expenses and revenue sources, the size of the club and the purpose of the club. She further states that the club is applying for summer clubs funding to cover the expenses of a summer barbeque. Yorgiadis states that the club has a large membership list and shows detailed expenses. Scott states that the club draws a large crowd and is good at building a solid and supportive community. CARRIED 18.

SUMMER FUNDING – CHINESE STUDENTS & SCHOLARS ASSOCIATION

MOTION

Moved: Scott

Seconded: Yorgiadis

Be it resolved that the Chinese Students & Scholars Association receive $130.00 in U.T.S.U. summer clubs funding. DISCUSSION Bollo-Kamara presents the clubs funding application. She states the major expenses and revenue sources, the size of the club and the purpose of the club. She further states that the club is applying for summer clubs funding to cover the expenses of a trip to Wonderland and a Canadian Chinese Leadership Forum. Mathur states that the club’s expenses for the Wonderland Trip are slightly higher than revenue sources. He suggests that the committee focus on funding the leadership forum.

MINUTES Clubs Committee of the University of Toronto Students’ Union Thursday, July 26, 2012 | 6pm | U.T.S.U. Office

Scott states that the club has a high participation rate and the expenses are modest. CARRIED 19.

SUMMER FUNDING – STUDENTS IN FREE ENTERPRISE

MOTION

Moved: So

Seconded: Bollo-Kamara

Be it resolved that the Students in Free Enterprise receive $150.00 in U.T.S.U. summer clubs funding. DISCUSSION Bollo-Kamara presents the clubs funding application. She states the major expenses and revenue sources, the size of the club and the purpose of the club. She further states that the club is applying for summer clubs funding to cover the expenses of funding a trip to Hart House Farm. So states that the club is receiving decent revenue from attending members. She states that participation levels are low. She states that the funding should focus on programming as opposed to attendance fees. Scott states that the club also lists a deposit fee in the expenses. He states that the club should not have to ultimately pay the deposit if the attendees are respectful of the space. CARRIED 20.

SUMMER FUNDING – CANADIAN LAWYERS FOR INTERNATIONAL HUMAN RIGHTS

MOTION

Moved: Scott

Seconded: Yorgiadis

Be it resolved that the Canadian Lawyers for International Human Rights receive $100.00 in U.T.S.U. summer clubs funding. DISCUSSION Bollo-Kamara presents the club’s funding application. She states the major expenses and revenue sources, the size of the club and the purpose of the club. She further states that the club is applying for summer clubs funding to cover the expenses of movie nights. Yorgiadis states that the event is drawing a fair crowd and that costs are relatively low. CARRIED 21.

SUMMER FUNDING – HEALING SOUNDS OF MUSIC

MOTION

Moved: Bollo-Kamara

Seconded: So

MINUTES Clubs Committee of the University of Toronto Studentsâ&#x20AC;&#x2122; Union Thursday, July 26, 2012 | 6pm | U.T.S.U. Office

Be it resolved that the Healing Sounds of Music receive $100.00 in U.T.S.U. summer clubs funding. DISCUSSION Bollo-Kamara presents the clubs funding application. She states the major expenses and revenue sources, the size of the club and the purpose of the club. She further states that the club is applying for summer clubs funding to cover the expenses of a performance at the Princess Margaret Hospital Lodge. So states that club is asking for a modest amount of funding and has hosted bake sales to alleviate some of the costs. CARRIED 22.

OTHER BUSINESS No other business.

23. MOTION

ADJOURNMENT Moved: Brown

Seconded: Zhang

CARRIED The meeting adjourns at 8:18pm.

Minutes of the Clubs Committee Thursday, August 2nd, 2012 11:00 am U.T.S.U.

MINUTES Clubs Committee of the University of Toronto Students’ Union August 2, 2012 ● 11am ● U.T.S.U. Tower

IN ATTENDANCE: VOTING MEMBERS: Yolen Bollo-Kamara, Vice-President Campus Life Ibad Cheema, Clubs Community Member Ryan Degen, Clubs Community Member Yasmeen Emadi, Clubs Community Member

Corey Scott, Vice-President Internal & Services Agnes So, Innis College Director Nikki Yorgiadis, Clubs Community Member NON-VOTING MEMBERS: James Li, Clubs Associate / Minute-Taker

CALL TO ORDER The meeting is called to order at 11:07am.

APPROVAL OF AGENDA

MOTION

Moved: Bollo-Kamara

Seconded: So

Be it resolved that the August 2, 2012 Clubs Committee agenda be approved as presented. CARRIED 3.

INTRODUCTIONS Members of the committee introduce themselves. Bollo-Kamara states that the clubs community members are appointed by Executive and Board members. She further states that they were chosen from members that indicated an interest in the committee. She states that Cheema, Degan, and Yorgiadis are the three clubs community members who were chosen to sit on the Clubs Committee. Bollo-Kamara states that the summer funding application of Silhouettes Dance was pushed back to this meeting due to incomplete information.

INTRODUCTION TO CLUBS POLICY Bollo-Kamara introduces the committee to the Union’s Clubs Policy. She states that she sent the policy to committee members so that the committee could be prepared to make decisions at the first meeting. Bollo-Kamara reviews the terms of reference and the factors that aid in the clubs funding allocation process. She provides a timeline for the allocation process and explains the role that the committee has in the operations of club services. Scott states that the Clubs Committee has the opportunity to review and recommend changes to the Clubs Policy. He further states that the recommendations would be sent to the Policy and Procedures Committee for further review.

MINUTES Clubs Committee of the University of Toronto Students’ Union August 2, 2012 ● 11am ● U.T.S.U. Tower

Bollo-Kamara states that she is working on reformatting the Clubs Policy to be more accessible and readable for clubs executives. She further states that she would like to introduce a Start-Up clubs fund that would create a funding process for new clubs. Bollo-Kamara states that U.T.S.U has a budget of $3000 for summer funding, and that $1500 has been allocated to the first 16 clubs. 6.

SUMMER FUNDING – University of Toronto Chinese Engineering Students’ Association

MOTION

Moved: Bollo-Kamara

Seconded: So

Be it resolved that the University of Toronto Chinese Engineering Students’ Association receive $150.00 in U.T.S.U. summer clubs funding. DISCUSSION Bollo-Kamara presents the club’s funding application. She states the major expenses and revenue sources, and the size and purpose of the club. She further states that the club is applying for summer clubs funding to cover the expenses of food, beverage, and volleyball supply. She states that they are charging $5 per person, and expecting 50 people to participate in their event. So states that this club should be using their printing quota at U.T.S.U., and that should cut $100 off of their poster printing expense. CARRIED 7.

SUMMER FUNDING – Cognitive Science and Artificial Intelligence Students’ Association

MOTION

Moved: Bollo-Kamara

Seconded: Scott

Be it resolved that the Cognitive Science and Artificial Intelligence Students’ Association summer funding application be tabled until the next meeting. DISCUSSION Bollo-Kamara presents the club’s funding application. She states the major expenses and revenue sources, the size of the club and the purpose of the club. She further states that the club is applying for summer clubs funding to cover the expenses of food and beverages. So states that for an event which includes networking, an admission fee should be charged, especially if the event incudes food. She states that the statement of the event is not clear enough, and that the targeted audience is unclear. She states that U.T.S.U. should table this club because the information was unclear, but the expenses are real. CARRIED

MINUTES Clubs Committee of the University of Toronto Students’ Union August 2, 2012 ● 11am ● U.T.S.U. Tower

SUMMER FUNDING – Pakistan Development Fund

MOTION

Moved: So

Seconded: Yorgiadas

Be it resolved that the Pakistan Development Fund receive $150.00 in U.T.S.U. summer clubs funding. DISCUSSION Bollo-Kamara presents the club’s funding application. She states the major expenses and revenue sources, the size of the club and the purpose of the club. She further states that the club is applying for summer clubs funding to cover the expense of food. She states that the application does not make sense, as on the event budget form, the club listed Metro sponsorship as one of the expenses. So states that the stated expense of drinks is way more expensive than they really are. She states that since the event has not happened yet, U.T.S.U. could contact them and suggest a less expensive option for drinks. IN FAVOUR: 6

AGAINST: 0

ABSTENTIONS: 1 - Scott

CARRIED 9.

SUMMER FUNDING - International Socialist

MOTION

Moved: Degen

Seconded: Cheema

Be it resolved that International Socialist receive $250.00 in U.T.S.U. summer clubs funding. DISCUSSION Bollo-Kamara presents the club’s funding application. She states the major expenses and revenue sources, the size of the club and the purpose of the club. She further states that the club is applying for summer clubs funding to cover the expenses of venue and equipment. She states that according to U.T.S.U. policy, we do not fund expenses such as honorariums, but that we do assist with funding speakers’ fees. CARRIED 10.

SUMMER FUNDING – African Students’ Association

MOTION

Moved: Yorgiadas

Seconded: Cheema

Be it resolved that African Students’ Association receive $250.00 in U.T.S.U. summer clubs funding. DISCUSSION

MINUTES Clubs Committee of the University of Toronto Students’ Union August 2, 2012 ● 11am ● U.T.S.U. Tower

Bollo-Kamara presents the club’s funding application. She states the major expenses and revenue sources, the size of the club and the purpose of the club. She states that the club is applying for summer clubs funding to cover their food expenses. CARRIED 11.

SUMMER FUNDING – University of Toronto Consulting Association

MOTION

Moved: Emadi

Seconded: Yorgiadas

Be it resolved that the University of Toronto Consulting Association summer funding application be tabled until the next meeting. DISCUSSION Bollo-Kamara presents the club’s funding application. She states the major expenses and revenue sources, the size of the club and the purpose of the club. She further states that the club is applying for summer clubs funding to cover the expenses of food, beverages, and venue. So states that U.T.S.U. funding does not cover alcohol expenses. She states that the club included graduate students in event, and U.T.S.U. represents undergraduate students. CARRIED 12.

SUMMER FUNDING – University of Toronto Amateur Musicians Association (UofT AMA)

MOTION

Moved: Ryan

Seconded: So

Be it resolved that the University of Toronto Amateur Musicians Association (UofT AMA) receive $250.00 in U.T.S.U. summer clubs funding. DISCUSSION Bollo-Kamara presents the club’s funding application. She states the major expenses and revenue sources, the size of the club and the purpose of the club. She further states that the club is applying for summer clubs funding to cover the expenses of venue, transportation, food and beverages. So states that the event is valuable, and expenses are conservative. CARRIED 13.

SUMMER FUNDING – Caribbean Studies Students’ Union (CARSSU)

MINUTES Clubs Committee of the University of Toronto Students’ Union August 2, 2012 ● 11am ● U.T.S.U. Tower

MOTION

Moved: So

Seconded: Yorgiadas

Be it resolved that the Caribbean Studies Students’ Union (CARSSU) receive $200.00 in U.T.S.U. summer clubs funding. DISCUSSION Bollo-Kamara presents the club’s funding application. She states the major expenses and revenue sources, the size of the club and the purpose of the club. She further states that the club is applying for summer clubs funding to cover the printing expenses of their magazine. So states that the club should lower the expense by putting up the magazine online or print on cheaper material. Bollo-Kamara states that the magazine is also available in New College Library. Cheema states that the application doesn’t state where the magazine will be printed. So states that since the magazine has not been printed yet, U.T.S.U. could fund the printing cost first, and then deduct the funding from their U.T.S.U. long term funding. CARRIED 14.

SUMMER FUNDING – University of Toronto Canada-China Exchange of Leadership Association (UTACCEL)

MOTION

Moved: Bollo-Kamara

Seconded: Scott

Be it resolved that the University of Toronto Canada-China Exchange of Leadership Association (UTACCEL) summer funding application be tabled until the next meeting. DISCUSSION Bollo-Kamara presents the club’s funding application. She states the major expenses and revenue sources, the size of the club and the purpose of the club. She further states that the club is applying for summer clubs funding to cover the expenses of venue, travel, and food. So states that the amount this club is requesting is more than they are eligible for. CARRIED 15.

MOTION

SUMMER FUNDING – Greek Students’ Association at the University of Toronto Moved: So

Seconded: Degen

MINUTES Clubs Committee of the University of Toronto Students’ Union August 2, 2012 ● 11am ● U.T.S.U. Tower

Be it resolved that the Greek Students’ Association at the University of Toronto receive $250.00 in U.T.S.U. summer clubs funding. DISCUSSION Bollo-Kamara presents the club’s funding application. She states the major expenses and revenue sources, the size of the club and the purpose of the club. She further states that the club is applying for summer clubs funding to cover the expenses of MC, venue, food, and a DJ. So states that the club is well established, and the event was successful. CARRIED 16.

SUMMER FUNDING – Consulting Association

MOTION

Moved: Degen

Seconded: Yorgiadas

Be it resolved that the Consulting Association receive $60.00 in U.T.S.U. summer clubs funding. DISCUSSION So states U.T.S.U. does not cover wine, but U.T.S.U. is willing to assist with the cost of the venue. CARRIED 17.

SUMMER FUNDING – Cognitive Science and Artificial Intelligence Association

MOTION

Moved: Degen

Seconded: Bollo-Kamara

Be it resolved that the Cognitive Science and Artificial Intelligence Association receive $75.00 in U.T.S.U. summer clubs funding. DISCUSSION So states that since they have catered food, a cover should be charged to pay for the event. CARRIED 18.

SUMMER FUNDING – UTACCEL

MOTION

Moved: Degen

Seconded: Bollo-Kamara

Be it resolved that the UTACCEL summer funding application be tabled for further

MINUTES Clubs Committee of the University of Toronto Students’ Union August 2, 2012 ● 11am ● U.T.S.U. Tower

information. DISCUSSION So states that, since the requested amount is way over the budget, the committee should contact the club and table the application. CARRIED 19.

SUMMER FUNDING – Silhouettes Dance

MOTION

Moved: Degen

Seconded: Bollo-Kamara

Be it resolved that the Silhouettes Dance summer funding application be tabled for further information. DISCUSSION So states that since there is a lack of necessary information, the application should be tabled for further information. CARRIED 20.

OTHER BUSINESS No other business.

21. MOTION

ADJOURNMENT Moved: Bollo-Kamara

Seconded: Yorgiadas

CARRIED The meeting is adjourned at 1:05pm.

Minutes of the Policy Committee Wednesday, July 25th , 2012 6:00 pm U.T.S.U.

MINUTES Policy and Procedures Committee of the University of Toronto Students’ Union Wednesday, July 25, 2012 ● 6pm ● University of Toronto Students’ Union Tower IN ATTENDANCE: VOTING MEMBERS: Grace Guo, University of Toronto Students’ Union Designate Virginia Lomax, University College Director Corey Scott, Vice-President Internal & Services

NON-VOTING: Dylan Chauvin-Smith, Associate to the VicePresident Campus Life PROXIES: Dania Hassan, University of Toronto Mississauga Director, to Grace Guo Shaun Shepherd, President, to Corey Scott

CALL TO ORDER The meeting is called to order at 6:06pm.

APPROVAL OF THE AGENDA

MOTION

Moved: Guo

Seconded: Lomax

Be it resolved that the Wednesday, July 25, 2012 Policy and Procedures Committee be approved as presented. CARRIED 3.

REVIEW OF POLICY AND PROCEDURES COMMITTEE PROCESS Scott states that there are four types of policies that the Students’ Union uses to ensure the Union functions effectively and principally. He states that the policies the Union uses are Operational, Issues-Based, Procedural, and Elections. He states that Operational and Issues-based policy are under the scope of the Policy and Procedures Committee. He further states that the Procedural policy guides the process for adopting, rescinding, and modifying policies. Scott states that the Elections policy is covered under the scope of the Elections and Referenda Committee. He further states that the committee is also responsible for overseeing recommended changes to the bylaws. Scott states that the purpose of the Policy and Procedures Committee is to ensure the policies are relevant, researched, practical, and well organized. He states that the committee is structured in a way to ensure that policies are focused and properly worded. He states that all recommendations go to the Board of Directors for approval or rejection. He states that the committee should ensure policies are organized and well worded so that the discussions at Board of Directors Meetings focus on principles and procedures as opposed to wording. Lomax asks how policy changes are proposed. Scott states that Board Members recommend policy changes to the Policy and Procedures Committee. Scott further states that any recommendations should be sent to the Vice-President Internal who chairs the committee.

REVIEW OF POLICY The committee reviews the table of contents of the Policy of the Union. The committee reviews sections of the policy.

MINUTES Policy and Procedures Committee of the University of Toronto Students’ Union Wednesday, July 25, 2012 ● 6pm ● University of Toronto Students’ Union Tower Scott states that the goal of the Policy and Procedures Committee should be to clean up contradictions between Policies, Bylaws and other governing and operational documents of the Union. He states that the policy should be easy to read and should not contradict with sections of the bylaws. 5.

POLICY VISIONING Scott suggests that committee members review the policy and consider items to discuss, change, adopt or rescind. He states that the committee should look at establishing a book bursary policy that identifies the purpose, goals, and principles of the bursary, as well as clarifying a process to ensure that applicants understand the process. Scott states that the clubs policy should be reviewed and restructured to be more clear and accessible to club members. Lomax asks how the policy would be reorganized and reshaped. Scott states that it is the role of the committee to reshape the policy with the clubs committee. He states that an individual could take on the project of rewording it, but that further wordsmithing would occur at the committee.

MOTION TO AMEND POLICY

MOTION

Moved: Scott

Seconded: Lomax

Be it resolved that the following amendments to the Union’s policies be adopted in omnibus: Operational Policy Changes  



 

Operational Policy – Associate to the Executive – Pg. 2 o Amendment: Under Responsibilities remove quotation marks. Operational Policy – Board of Directors – Assistant – Pg. 3 & Operational Policy – Board of Director Meetings – Pg. 4 o Amendment: Rescind policy; Remove all references to Assistant to the Board, and replace with Policy and Student Rights Coordinator where relevant. Operational Policy – Board of Director Meetings – Pg. 4-5 o Amendments:  Meeting package – Remove 96 hours  Resolutions – Replace Secretary of the Board with Policy & Student Rights Coordinator; Remove 122 hours; change to read “five business days” Operational Policy – Budgeting Planning Framework – Pg. 8-9 o Amendment: Replace Finance Committee with Budget Committee; Remove “components”; Change February 15 to “the February Board of Directors’ meeting” Operational Policy – Mobile Phone Allowance – Pg. 10 o Amendment: Capitalize “executive”; Remove “essentially” Operational Policy – Executive Member Responsibilities – Pg. 14-15 o Amendments:  Executive Responsibilities – change “in” to “for”  Change Executive Report section to read: “Each Executive is required to assist in the writing and presentation of the monthly Executive Report. They are also required to write a final report at the end of their term, and present it at the Joint-Board Meeting...”

MINUTES Policy and Procedures Committee of the University of Toronto Students’ Union Wednesday, July 25, 2012 ● 6pm ● University of Toronto Students’ Union Tower      

Vice-President Internal and Services – Add chair Book Bursary Committee, and Policy and Procedures Committee Vice-President University Affairs – Change “University Affairs Commission” to “Academic and Student Rights Commission” Move “promoting environmental initiatives on campus and coordinat[ing] Environment Week” to the Vice-President Equity’s portfolio from the VP University Affairs portfolio Under Vice-President Equity – Change “Equity Commission” to “Social Justice and Equity Commission” Add “Coordinating the welcome, set-up, and continued support of the U.T.S.U. WUSC student” under Vice-President Equity’s portfolio Under Vice-President External - Change “External Commission” to “Community Action Commission”



Operational Policy – Board of Directors Code of Ethics – Pg. 16-17 o Amendment: Fix indents and point form structure



Operational Policy – Sister Students’ Union – Pg. 23 o Amendment: Remove PHEUA



Operational Policy – Throughout pages 25, 38, 46 o Amendment: Replace gendered pronouns with “them, their, one, etc.”



Operational Policy – Staff Hiring – Pg. 26 o Amendment: Change “Director of Student Services” to “Member Services Coordinator”



Operational Policy – Union Committees – Pgs. 34-37 o Amendment: Remove italics; Fix spacing

Issues Policy Changes 

Issues Policy – International Students’ Issues – Pg. 48 o Amendment: Change “an” to “and”



Issues Policy – Discrimination on Campus – Pg. 55 o Amendment: add “including but not limited to marital, socio-economic, First Nations, Inuit, or Metis.”



Issues Policy – Flat Fees – Pg. 56-58 o Amendment: Change bullet structure; change to “accessibility to post-secondary education”



Issues Policy – Students’ Union Autonomy – Pg. 59 o Amendment: Multiple typographical/grammatical errors; Fix bullet points

DISCUSSION Scott states that the majority of proposed amendments are typographical errors. He states that other amendments are intended to clarify outdated policies or the renaming of committees and commissions. He states that amendments to the committee chairs are intended to clarify Executive roles. Scott states that the sustainability portfolio has been recommended to switch from the Vice-President University Affairs to the Vice-President Equity due to the workload of

MINUTES Policy and Procedures Committee of the University of Toronto Students’ Union Wednesday, July 25, 2012 ● 6pm ● University of Toronto Students’ Union Tower each portfolio. He states that the portfolio was initially placed in the University Affairs portfolio based on the individual in that executive position at the time. Lomax states that the changes make sense and that the portfolio shift is appropriate. Guo asks if the University of Toronto Mississauga Students’ Union Designate could be institutionalized in the Organizational Development and Services Committee. Scott states that the University of Toronto Mississauga Students’ Union Designate is part of the Executive Committee and that there is one non-assigned Executive for the Organizational Development and Services Committee. He states that the Mississauga campus has representatives institutionalized in the committee and that the UTMSU Designate has the opportunity to sit on the committee each term based on the interest. He states that the University of Toronto Mississauga Students’ Union Designate currently sits on the committee and that it has been very helpful in ensuring service provisions at the Mississauga campus, but that it is also important to ensure that the committee has a fair distribution of Executives and Directors. CARRIED 7.

OTHER BUSINESS The committee has no other business

ADJOURNMENT

MOTION

Moved: Scott

Seconded: Lomax

CARRIED The meeting adjourns at 7:12pm.

Minutes of the Accessibility Committee Tuesday, July 31st, 2012 4:30 pm U.T.S.U. Office

MINUTES Accessibility Committee of the University of Toronto Students’ Union Tuesday, July 31, 2012 | 4:30pm | U.T.S.U. Office IN ATTENDANCE: Noor Baig Grace Guo Kevin Lunianga 1. 2.

Kassandra Pecoskie-Schweir Mark Roxas Shaun Shepherd

CALL TO ORDER The meeting is called to order at 4:39 PM. INTRODUCTIONS Attendees introduce themselves.

REVIEW OF COMMITTEE PURPOSE Baig states that according to the UTSU by-laws, the purpose of the committee is “To oversee, discuss, and address accessibility issues and projects on campus” and “to propose short and long-term solutions to ensure accessibility on campus”.

DISCUSSION OF COMMITTEE PRIORITIES Accessibility Audit Baig states that Students for Barrier-free Access (SBA) shared one of their audit documents with U.T.S.U. She states that it outlines criteria for physical accessibility and buildings on campus. She states that the Accessibility Audit is an initiative that U.T.S.U. and SBA have been working on for a few years, and that audits are currently being conducted. She states that the audit is very focused on physical accessibility, and there are other accessibility issues that go beyond this audit structure. She further states that she has been able to have conversations with folks who are developing a similar audit for the Canadian Federation of Students (CFS). She states that they are trying to expand their physical audit to include a broader definition of accessibility. Roxas states that he initially believed the committee would be heavily focused on special education needs rather than physical accessibility. He states that the committee also needs to focus on the needs of high school students transferring to university. Baig states that consultations with high school students to assess their needs do happen. She states that they are given the opportunity to register with Accessibility Services so that they can receive the necessary accommodations. She states that however, the system is not perfect and finding out about what Accessibility Services offers and speaking to students who use it about challenges they face could be useful. Shepherd states that the committee can define what they would like to focus on. He states that accessibility does not have to focus on physical accessibility, though we are no longer able to use our accessibility fund for making buildings more accessible. He states that one of the issues mentioned in a meeting with the AODA was the need to address invisible disabilities in the classroom. He states that we need to consider extending the audit to other campuses. Guo states that a similar audit occurred at UTM a few years ago. She states that because the UTM campus is more modern, many of the recommendations have been put into place. Shepherd asks about the accessibility of the gym at UTM.

MINUTES Accessibility Committee of the University of Toronto Studentsâ&#x20AC;&#x2122; Union Tuesday, July 31, 2012 | 4:30pm | U.T.S.U. Office

Guo states that there is an elevator and an automatic door, and that there are seat level water fountains in the gym. Pecoskie-Schweir states that there are pop-open doors and accessible showers available. Shepherd states that one more point to consider is blue emergency lights on campus. He suggests looking into expanding those programs on both the Mississauga and St. George campuses. He states that most campuses have a volunteer-based group of students that will walk you from place to place if you feel uncomfortable. Baig states that we have a similar group on campus, but it is only within certain hours of the evening and possibly not on the weekend. Pecoskie-Schweir states that note-takers are available at UTM. She further states that people who use notes have meetings with volunteer note-takers. Guo states that UTM also has campus community, a school-run organization which helps students needing assistance to get around campus. She further states that it is completely volunteer-based, and if there is a certain area that is inaccessible, the organization provides the means to make it accessible. She further states that the new legislation requires everyone to be accessibility-trained. She asks whether the faculty has to go through this training. Shepherd states that the university has hired AODA officers, and that the actual professors do not have to go through training. Guo asks whether there have been any events targeting students needing accessibility. Shepherd states that no event has been hosted solely for members of the disability community. He asks Guo how she would envision such an event. Guo states that it is hard for people in wheelchairs to roll on the grass for picnics. She suggests having a section of picnics on the sidewalk. She states that we could also have events that donâ&#x20AC;&#x2122;t need much moving around for networking. Pecoskie-Schweir states that it is difficult for people in wheelchairs to access many pubs. She states that an outdoor pub event would allow them to have more interaction. She suggest holding a dinner in a pitch dark room to show how difficult it is for blind people. She suggests trying to think of ways to create events for people with anxiety. Shepherd asks how we could work to raise awareness and support students needing accessibility in and out of the classroom. Roxas asks whether we can access a list of students on campus that have accessibility needs. Shepherd states that these lists are confidential, but that we could probably get information that does not qualify as private, though it would be hard to get it from the University administration. Baig states that we could potentially get a list of students who have chosen to register and asked for accommodation. Pecoskie-Schweir states that some students coming from high school may not know they have this option.

MINUTES Accessibility Committee of the University of Toronto Studentsâ&#x20AC;&#x2122; Union Tuesday, July 31, 2012 | 4:30pm | U.T.S.U. Office

Shepherd states that it is also important to promote services, such as Counseling and Psychological Services (CAPS). He states that the government of Ontario is also planning to invest a lot of money into psychological services on campus. He suggests looking at ways to plug into that. Guo asks how accessible residences at UofT are. Shepherd states that it varies vastly on campus. He states that Sir Daniel Wilson, and Trinity residences are not accessible. He states that it is hard to redesign those spaces because of the age of the buildings and the way they were built. Baig states that in terms of connecting with resources on campus, there are CAPS, and Accessibility Services. Shepherd states that though we cannot put funding towards these things, if members have any projects in mind related to accessibility, this is the committee to bring it to. Roxas suggests that we could run programs or a series of workshops talking about different areas of disability. He suggests focusing on what accessibility services are available, especially for first and second year students who might not be aware of these services. Pecoskie-Schweir asks whether these resources on campus are promoted during frosh. Baig states that these groups will all have a presence at clubs day. Shepherd states that they will also be present at U.T.S.U.Fest to connect students with campus wide services. Baig asks whether any of the ideas mentioned stand out to folks. Pecoskie-Schweir states that she likes Roxasâ&#x20AC;&#x2122; idea. Guo states that people struggling with invisible disabilities donâ&#x20AC;&#x2122;t want to be singled out. She asks if we want to have a forum on this. Baig states that one way of doing that would be creating the space within the forum or workshop where those who are interested in learning about invisible disabilities can do so. She further states that we could have a support program running throughout the year and hold workshops to bring focus to the issues. She suggests collaborating with Students for Barrier-free Access on this initiative. Shepherd states that there are a fair number of ideas. He states that the next step should be to assign tasks to members. Roxas states that he could take on further expanding on the workshop idea. Accessibility Policy Shepherd states that as a committee we could look over the accessibility policy to see if anything is missing and send recommendations to the Policy Committee. He states that this is something to think about for next meeting. Lunianga states that he will look over the policies.

MINUTES Accessibility Committee of the University of Toronto Studentsâ&#x20AC;&#x2122; Union Tuesday, July 31, 2012 | 4:30pm | U.T.S.U. Office

Emergency Box Aid Guo states that she will look into the hours and policy for the emergency box aid at UTM and how well it is used. Lunianga states that it would be good if members of the committee could tag along on meetings with the AODA officer on campus. 4.

NEXT MEETING Baig states that ideally we should meet once more before the fall semester. She states that the last week of August might be a good time to meet. Pecoskie-Schweir states that Mondays and Fridays do not work. Guo states Thursdays do not work.

5. ADJOURNMENT MOTION

Moved: Baig

Seconded: Guo

CARRIED The meeting adjourns at 5:33 pm.

Minutes of the Campus Life Commission Tuesday, July 17th, 2012 5:30 pm UC 148

MINUTES Campus Life Commission of the University of Toronto Students’ Union Tuesday, July 17, 2012 | 5:30pm | UC 148 IN ATTENDANCE: VOTING MEMBERS: Fazia Ackbarali Amir Bashir Banafsheh Beizaei Yolen Bollo-Kamara James Li Virginia Lomax Kevin Lunianga Ali Saeed Shaun Shepherd

Agnes So NON-VOTING MEMBERS: Dylan Chauvin-Smith Tom Gleason Ishan Gupta Tejas Manjunath Bev McRorio Mehdi Oihalni Rohail Tanoli Andrew Zikic

CALL TO ORDER The meeting is called to order at 5:34 pm.

RATIFICATION OF NEW MEMBERS

MOTION

Moved: Bollo-Kamara

Seconded: Lunianga

Be it resolved that the following be ratified as members of the Campus Life Commission for the 2012-2013 year: Dylan Chauvin-Smith Rohail Tanoli Tom Gleason Bev McRorio

Mehdi Oihalni Andrew Zikic Tejas Manjunath Ishan Gupta

CARRIED

INTRODUCTIONS Attendees introduce themselves.

BUDGET PROPOSAL

MOTION

Moved: Lomax

Seconded: Ackbarali

Be it resolved that the following proposed Campus Life budget for the 2012- 2013 year be approved by the Campus Life Commission: Multicultural Show Unity Through Diversity I <3 The Blues Winter Week of Welcome U.T.S.U.’s Got You Membership Appreciation Nuit Blanche GTA Concert/ Club Night Halloween TOTAL

$4500 $2500 $3000 $4000 $3000 $2000 $500 $4000 $500 $24,000

DISCUSSION Bollo-Kamara states that the budget is based on events that were discussed at the last meeting. She states that priority events of the Commission are the Multicultural Show, Unity through Diversity, I <3 the Blues, the Winter Week of Welcome, and U.T.S.U.’s Got You. Bollo-Kamara states that the Multicultural Show will be held in mid-to-late October, and that the U.T.S.U. will be working with cultural clubs on campus. She further states that the primary expense is the cost of booking the theatre. Bollo-Kamara states that Unity through Diversity is part of the mandate of the U.T.S.U. She states that this year, the Commission will expand Unity through Diversity beyond a single week, placing an emphasis on collaboration with campus groups to mark cultural events throughout the year. She further states that the Pride Picnic and the upcoming Caribbean Food Fair are examples of events that would fall under this umbrella. Bollo-Kamara states that the goal of the I <3 the Blues is to expand the Blue and White Spirit Week to include hosting a number of spirit days throughout the year. She further states that this campaign will ensure that all genders and a variety of sports are represented within this campaign. Bollo-Kamara states that the Winter Week of Welcome takes place during the second week after classes resume in January. She further states that last year, the Winter Week of Welcome included a Clubs Day, clubs seminars, a ski trip, free concert, and a coffeehouse. Bollo-Kamara states that U.T.S.U.’s Got You are exam destressors that have been held during final exam season. She further states that this year, the Commission will expand U.T.S.U.’s Got You events to include midterms as well. She further states that this money is primarily for snack packs that are given away to students, which include sandwiches, juice, fruit and other items. Bollo-Kamara states that Membership Appreciation Days are an additional opportunity to reach out to members. She states that these events will include free food and information on the U.T.S.U.’s upcoming and ongoing campaigns, services and events. She further states that a priority is to ensure that we are reaching out to all colleges and faculties, and that these events are hosted on different parts of the campus. Bollo-Kamara states that the U.T.S.U. typically hosts an informal Nuit Blanche exhibit on our lawn. She further states that last year we gave away cotton candy and information about the upcoming “Take It Over” campaign, and students were able to play Wii on a giant projected screen outside the office. Bollo-Kamara states that in the past, U.T.S.U. has worked with other student unions across the GTA to hold a large concert/club event during second semester. She states that past events have included giant club nights, and a K’naan concert. CARRIED

5. EVENT BRAINSTORMING Bollo-Kamara states that the Pride Picnic was the first Campus Life Commission event of the year. She further states that U.T.S.U. worked with LGBTOUT, OUT @ UTM, SC:OUT, UTMSU, GSU and other groups on campus to host a free Pride Picnic on our lawn.

MINUTES Campus Life Commission of the University of Toronto Studentsâ&#x20AC;&#x2122; Union Tuesday, July 17, 2012 | 5:30pm | UC 148 Shepherd states that this event was hugely successful, and that hundreds of students came out. He further states that students enjoyed a variety of food options, and were able to participate in an informal discussion on the politics of Pride. Bollo-Kamara states that she would like the Caribana event on Wednesday, August 1 to have a similar atmosphere. She states that the U.T.S.U. is collaborating with several campus groups to host a Caribbean food fair on our lawn. She further states that this event will have food and music, as well as a possible performance by the Department of Musicâ&#x20AC;&#x2122;s Steel Pan Ensemble. Bollo-Kamara passes around the event poster and states that the Facebook event is online. She encourages members of the Commission to share this event within their networks. Tanoli states that the Caribbean Food Fair will take place during Ramadan, and that students who are fasting will not be able to participate in this event. Oihalni and Zikic enter the meeting at 6:00 pm. Shepherd states that we will look into the possibility of hosting this event later in the evening, to accommodate for students who are fasting. Saeed, Gupta, and Manjunath enter the meeting at 6:02 pm.

Ackbarali states that she has been in discussions with Jodi, who is involved with the Caribbean Studies Student Union, about having additional programming throughout the event. She further states that they have been looking into having a space to showcase art from members of the UofT Caribbean community. Bollo-Kamara states that the I <3 The Blues campaign is an expansion of Blue and White Spirit week. She states that the Commission will host one kick off event and multiple spirit days throughout the year. She states that Saturday, September 15 is the first football game. She further states that in the past U.T.S.U. has hosted club nights, parades and barbecues as part of Blue and White Spirit Week. Tejas states that the Blue and Gold Committee has built a float in the past. He states that they may not be able to build it in time for the kickoff event in early September, but the parade could happen later on in the year. He states that the engineers will continue to build floats and work to get other colleges and faculties involved. Bollo-Kamara states that it is feasible to push the parade until later on during the year. She further states that Varsity athletics suggested that we focus on ticketed games for this campaign, which include hockey, basketball, and football. Shepherd states that this campaign will open up a new space for people to come together as a community. He states that U.T.S.U. should be promoting it heavily during Orientation week. He states that the Commission should be thinking about how the pre- and post-game events will take shape. Chauvin-Smith suggests that the Commission look into hosting post-game events at pubs or bars, and trying to secure discounts on drinks for UofT students. Shepherd suggests hosting a sports pavilion, with presence from different sports teams. Lomax states that she likes this idea. Tanoli states that regardless of the type of event, marketing is key to ensuring success.

Ackbarali states that she likes the idea of a sports pavilion as well. Bollo-Kamara states that the university community has had many Olympic athletes, who may be interested in getting involved with this event. Shepherd states that we have to remember who we are catering to. He states that the event will be attended by the opposing team as well as the wider Toronto community. He suggests working with interested campus groups on the pavilion. Bollo-Kamara states that U.T.S.U.fest will be the week after Orientation. She states that the purpose of this week is to promote campus unity beyond Orientation week, and ensure that campus life and school spirit continue throughout the year. She further states that upper-year students and incoming students who donâ&#x20AC;&#x2122;t participate in Orientation week will be able to participate during these events. She states that there will be a Street Festival held on Tuesday, September 11. She states that we have submitted an application to the city to shut down St. George Street from College to Harbord. She further states that we will be working with clubs and other partners in the university on this event. She further states that there will be a party in the Hart House Quad on Thursday, September 13. Lomax suggests a competition between DJs or battle of the bands for the Quad Party. Bollo-Kamara states that the Commission should keep in mind that we have the great hall booked in addition to the quad. She further states that admission will be free, but there will be a charge for food and alcohol. Shepherd suggests having a shisha lounge at the Quad Party. Bollo-Kamara states that members of the Commission should let her know if they have additional ideas for programming for the Quad Party or during U.T.S.U.Fest as a whole. th Bollo-Kamara states that the Winter Week of Welcome will be held the week of January 14 . She states that in the past U.T.S.U. has held a number of events, including a ski trip, clubs day, concert, and clubs meet and greet.

Lomax suggests a winter carnival that incorporates multiple cultures into the festival. She states that we could work with different groups on campus including First Nations House. She states that potential events could include shoe races, hot chocolate, and snowman making. Shepherd states that weather conditions were an issue last year, as it was 10 degrees on the day of the ski trip. He states that members of the commission should keep this in mind. Beizaei suggests hosting a skating event. She states that Nathan Phillips Square is a possible venue. Shepherd states that he really likes this idea, and that we could potentially host this event in Varsity arena. Shepherd states that we should ensure that participants have an opportunity to rent skates. Ackbarali states that we should ensure that other events during the week are accessible to students who are unable to skate. Bollo-Kamara states that the Commission should also think about ideas for Nuit Blanche. Lomax suggests using the money as a scholarship for UofT artists.

MINUTES Campus Life Commission of the University of Toronto Studentsâ&#x20AC;&#x2122; Union Tuesday, July 17, 2012 | 5:30pm | UC 148

Shepherd suggests displaying art on the U.T.S.U. lawn. Ishan states that the Engineering Society hosts the Skule Arts Festival. He further states that last year they made a Tyrannosaurus Rex. Li states that this event should include programming that students can participate in, especially if it creates lasting art, such as a large canvas painted by many students. Bollo-Kamara states that the Commission should think about potential locations. She further states that front campus is very expensive, but that this event could be held on the U.T.S.U. lawn. Beizaei suggests having different forms of art scattered around campus. Shepherd suggests that the Commission look into repainting the Wellesley Bridge, as the paint is peeling and the overall effect is unappealing. He states that we should figure out who we would have to get permission from to do this. Mehdi states that FAUT would like to be involved with Nuit Blanche and other events throughout the year. Tejas states that the Blue and Gold Committee would also like to be involved, particularly in the I <3 The Blues campaign.

6. ADJOURNMENT MOTION

Moved: Saeed

Seconded: Lomax

CARRIED The meeting is adjourned at 6:57pm.

Minutes of the Community Action Commission Thursday, July 19th, 2012 5:00 pm UC 248

MINUTES Community Action Commission of the University of Toronto Studentsâ&#x20AC;&#x2122; Union Thursday, July 19, 2012 | 5:00pm | UC 248 IN ATTENDANCE: VOTING MEMBERS: Noor Baig Yolen Bollo-Kamara Madiha Choksi Abigail Cudjoe

Yasmeen Emadi Munib Sajjad Shaun Shepherd NON-VOTING MEMBERS: Banefsheh Beizaei Desmond Watts

CALL TO ORDER The meeting is called to order at 5:04 pm.

APPROVAL OF THE AGENDA

MOTION

Moved: Bollo-Kamara

Seconded: Sajjad

Be it resolved that the July 19, 2012 Community Action Commission agenda be approved as presented. CARRIED

INTRODUCTIONS Attendees introduce themselves.

RATIFICATION OF NEW MEMBERS

MOTION

Moved: Shepherd

Seconded: Baig

Be it resolved that the following be ratified as voting members of the Community Action Commission for the 2012-2013 year: Banefsheh Beizaei CARRIED 5.

BUDGET PRIORITIES

MOTION

Moved: Cudjoe

Seconded: Baig

Be it resolved that the Community Action Commission approve the following proposed budget for the 2012-13 year: Education is a Right campaign: $2000 Pedestrianizing St. George Street: $1000 DisOrientation: $2500 Alternative Transit: $500 Campus forums and screenings: $500

MINUTES Community Action Commission of the University of Toronto Students’ Union Thursday, July 19, 2012 | 5:00pm | UC 248 Other advocacy: Coalition and Solidarity: TOTAL

$1000 $1000 $8500

DISCUSSION Cudjoe states that it is important to allocate sufficient resources to each campaign. She states that the lawn could be used to hold film screenings. She further states that holding evening events with bright lights encourages students from across the campus to join in. Sajjad asks why the budget for the Education is a Right Campaign is lower than in past years. Cudjoe states that the Commission suggested many other priorities, and that she needed to allocate funding to ensure that all of the priorities were covered. She further states that many of the campaigns blend together, and that while the allocation for the Education is a Right Campaign is lower than previous years, there is also a $1000 “other advocacy” line item that can be used for the campaign if needed. Sajjad suggests allocating resources more local to the University of Toronto Campus. Cudjoe states that we will be requesting $8500 from the Budget Committee. CARRIED 6.

OTHER BUSINESS Sajjad states that there is a Student Solidarity Network meeting at 6pm this evening. Choksi enters the meeting at 5:19 pm. Cudjoe states that many of those in attendance will be heading to the Student Solidarity Network meeting after the commission meeting. She states that any ideas for future campaigns would be appreciated.

ADJOURNMENT Moved: Baig

Seconded: Choksi

CARRIED The meeting adjourns at 5:21 pm.

Minutes of the Elections and Referenda Committee Thursday, August 9th, 2012 5:00 pm U.T.S.U.

MINUTES Elections and Referenda Committee Meeting #1 of the University of Toronto Students’ Union Thursday, August 9, 2012 ● 4:30 pm ● U.T.S.U Office ____________________________________________________________________________________ IN ATTENDANCE: VOTING: Corey Scott, Vice-President Internal & Services Munib Sajjad, Vice-Preident University Affairs Yolen Bollo-Kamara, Vice-President Campus Life Anthony Staibano, Faculty of Dentistry Director Khalid Khan, New College Director NON-VOTING: Amir Bashir, Executive Director 1.

CALL TO ORDER The meeting is called to order at 4:24pm.

APPROVAL OF THE AGENDA

MOTION

Moved: Scott

Seconded: Khan

Be it resolved that the Thursday, August 9, 2012 Elections and Referenda Committee agenda be approved as presented. CARRIED

INTRODUCTIONS Members of the Election and Referenda Committee (ERC) introduce themselves. Scott states that there are several positions that must be filled in the Fall By-elections as per the bylaws. He further states the vacant seats are as follows: Division I Transitional Year Program – One (1) Division II Faculty of Law – One (1) Faculty of Theology – One (1) Ontario Institute of Studies in Education of the University of Toronto – One (1)

OVERVIEW OF BYLAWS, POLICIES, AND ELECTIONS PROCEDURE CODE Scott explains that the role of the ERC is to ensure that the bylaws and procedures of the Union are followed throughout the election. He further states that the ERC is responsible for submitting a report on the conduct and results of all elections to the Board for ratification. He reviews relevant sections of the Elections Procedure Code (EPC).

MOTION TO HIRE CHIEF RETURNING OFFICER (CRO)

MOTION

Moved: Scott

Seconded: Khan

Be it resolved that Brian Yoshida be hired as the Chief Returning Officer for the Fall 2012 elections and referenda. DISCUSSION Scott states that the Union hires a Chief Returning Officer (CRO) and a Deputy Returning Officer (DRO) for every Union election. He further states that the election officials are responsible for ensuring that elections and referenda are held in a transparent manner and follow the bylaws, policies, EPC and Charter for Referenda (CFR) of the Union. He further states that the ERC is responsible for hiring election officials who must then be ratified by the Board of Directors through adoption of the Committee minutes. Scott states that the job posting for the Chief Returning Officer was posted in early July 2012. He states that members of the Elections and Referenda Committee sat on the hiring committee and have made a recommendation to appoint the Fall 2012 Chief Returning Officer. MOTION TO GO IN CAMERA

Moved: Khan

Seconded: Bollo-Kamara

Moved: Staibano

Seconded: Khan

CARRIED The meeting goes in camera at 4:40pm. MOTION TO GO OUT OF CAMERA CARRIED The meeting goes out of camera at 4:43pm. 6.

ELECTION DATE DISCUSSION

MOTION

Moved: Staibano

Seconded: Sajjad

Be it resolved that the nomination period for the Fall 2012 By-Elections start on October 1, 2012 and end on October 12, 2012; and Be it further resolved that the campaign period for the Fall 2012 By-Elections start on October 15, 2012 and end on October 25, 2012; and Be it further resolved that the voting days for the Fall 2012 By-Elections be on October 24, 2012 and October 25, 2012. DISCUSSION Scott states that the election schedule is governed by time constraints as set out in the by-laws. He further states that the general election must occur between September 20 and October 30 and must be advertised 14 days prior to the start of the nomination period in campus papers and the Union’s website. He further states that the ERC members should keep in mind when our board

MINUTES Elections and Referenda Committee Meeting #1 of the University of Toronto Students’ Union Thursday, August 9, 2012 ● 4:30 pm ● U.T.S.U Office ____________________________________________________________________________________ meetings are and ensure that we have enough polling days to ensure that as many members as possible have the opportunity to vote. Scott proposes the following timeline for Fall elections:  Nomination Period: October 1, 2012 – October 12, 2012  Campaign Period: October 15, 2012 – October 25, 2012  Voting Days: October 24, 2012 – October 25, 2012 CARRIED 7.

POLLING LOCATIONS

MOTION

Moved: Scott

Seconded: Bollo-Kamara

Be it resolved that polling stations be located in Sidney Smith, Faculty of Law, O.I.S.E. or Faculty of Social Work, and St. Michael’s College or Knox College. DISCUSSION Scott states that we should have poll stations in or around the buildings that house those programs for the vacant positions. Scott proposes the following polling stations: Sidney Smith, O.I.S.E. or Faculty of Social Work, Faculty of Law, St. Michael’s College or Knox College. Sajjad asks if the there will be six or four polling stations. Scott states that there will be four polling locations which will target each faculty or program. He states that the one year programs typically have one class with their entire faculty. He further states that some locations are difficulty to reserve and it is important to have back-up locations to ensure members of the faculty or program can participate in elections. Khan states that it is important to have a polling location at each vacant faculty to ensure students can participate in the election. CARRIED 8.

ADJOURNMENT

MOTION TO ADJOURN

Moved: Sajjad

Seconded: Khan

CARRIED The meeting adjourns at 4:54pm.

U.T.S.U. Commission Budget Proposals 2012-2013

U.T.S.U. Budget Priorities 2012-2013: Academic & Student Rights Commission Submitted By: Submitted To: Submitted On:

Munib Sajjad, Vice-President University Affairs U.T.S.U. Board of Directors August 13, 2012

Priority #1

Governance Reform

Rationale This priority involves lobbying for reform of proposals developed by the Task Force on Governance. Working alongside the University of Toronto Students’ Union, Scarborough Campus Students’ Union, the Graduate Students’ Union and the University of Toronto Faculty Association, we can save on costs associated with this campaign. The Commission will create relevant materials and begin a campaign to educate our membership on the issues related to the Task Force. We will develop a renewed Governance Guide that can incorporate the Mississauga and Scarborough campus council structures. This document will be made available online. Resources are required to produce the governance guide, and educational and promotional materials. Timeframe: All Year Budget: $500 Priority #2

Drop Credit Policy

Rationale The Drop Credit policy is an effort to introduce a targeted policy which will enable students to have academic flexibility and, in essence, remove the lowest mark from their GPA under certain conditions. For this project, we will be lobbying the University and faculty departments to implement the policy. Resources will be required to create lobby documents, as we will be meeting with all campus and college registrars across the University of Toronto, as well as coordinating our campaign efforts with all interested students’ associations. Resources are also required to produce educational materials to outreach to our members. Timeframe: All Year Budget: $1000 Priority #3

Task Force on Food Services

Rationale For years, corporations such as Chartwells, Sodexo, and Aramark have held monopolies over campus food services, which has resulted in a lack of healthy and affordable food options on both the St. George and UTM campuses.

However, St. George and Mississauga students face very different realities. Many students at the St. George campus benefit from the vast food varieties in and around the campus. Our members at the Mississauga campus suffer from poor quality food, a lack of diversity, and unreasonably high prices. The U.T.S.U. will be leading a provincial campaign to raise public/campus awareness about food services on campus. We will be receiving feedback from all university stakeholders, and identifying and creating student-led campus food management committees. Resources are required to produce educational and promotional materials, and for potential actions and events. Timeframe: All Year Budget: $1500 Priority #4

Academic Advocacy and Student Rights

Rationale This priority involves two aspects: academic advocacy regarding cuts to critical area studies and the development of a Studentsâ&#x20AC;&#x2122; Rights and Responsibilities guide. Critical area studies, which tend to be focused on a critical analysis in a non-traditional area of study and may be interdisciplinary in nature, have been on the chopping block ever since the advent of the Academic Plan proposed by the Dean of the Faculty of Arts and Sciences. For example, South Asian Studies has suffered cuts to their Specialist and Major programs, and now only offers a Minor program. Resources are required to create programming and events that elucidate the importance of preserving such critical area studies at the University. As well, in the interest of creating academic advocacy materials, resources are required to develop a comprehensive Student Rights and Responsibilities guide that include rights extending to numerous faculties. It is important for students to know their rights in the classroom and other academic matters, as this empowers them to ensure their professors are following their teaching guidelines, that professors are not exploiting their authorities, and that studentsâ&#x20AC;&#x2122; rights are being respected and upheld. Timeframe: All year Budget: $1000 Priority #5

Split Tuition Fees and Interest-Free Tuition

Rationale The University of Toronto currently charges students tuition and ancillary fees twice per year - once in September, and once in May - as students enroll in courses. All fees must be paid by the beginning of the next academic session in order for a student to enroll in further courses. Interest begins accruing on outstanding amounts in November, thereby increasing the amount that students have to pay. Current interest rates are at 1.5% monthly, compounded monthly (19.56% per annum). This often results in an increase in tuition fees to several hundred dollars per semester.

However, it has been recommended that students be given the opportunity to be charged and pay tuition and ancillary fees per semester and without penalty. Charging fees per semester will save students from having to pay extra interest fees. This is because, for students using the Ontario Student Assistance Program (OSAP), the per-semester loan and grant payout structure of OSAP would match that of a per-semester tuition charge structure, thereby preventing those on financial assistance from being further penalized. This is in line with the Universityâ&#x20AC;&#x2122;s own commitment to ensuring access for those under financial stress. The concept of charging extra fees to financially marginalized students directly contradicts the Student Access Guarantee by creating an unnecessary barrier to post-secondary education. In Ontario, there are many universities who have adopted a split tuition fee structure, most notably York University and Ryerson University. The prevalence of this alternative speaks to its feasibility and relative ease with which it can be implemented. Not only will splitting fees bring the University in line with similar institutions, but it will reflect the growing reality of trimester systems and the drastic increase in half-year courses. Resources are required to develop materials and support events that educate students about a split tuition fee structure. Timeframe: All year Budget: $500 Priority #6

Access Copyright

Rationale As of January 2012, the University of Toronto, along with the University of Western Ontario, signed a licensing agreement with Access Copyright to â&#x20AC;&#x153;protectâ&#x20AC;? the university in case of misuses of copyrighted materials. With this agreement, each student attending the University of Toronto or Western would pay another $26 on top of their already escalating tuition and ancillary fees. However we find many issues with the current agreement signed and students are burdened into paying a fee that should be covered under the tuition fees that our university currently charges. Timeframe: All year Budget: $1500

Priority Governance Reform Drop Credit Policy Task Force on Food Services Academic Advocacy and Student Rights Split Tuition Fees and Interest-Free Tuition Access Copyright Total

Expense $500 $1000 $1500 $1000 $500 $1500 $6000

U.T.S.U. Budget Priorities 2012-2013: Campus Life Commission Submitted By: Submitted To: Submitted On:

Yolen Bollo-Kamara U.T.S.U. Board of Directors August 13, 2012

Multicultural Show - $4500 The Multicultural Show will be an amazing opportunity to recognize and celebrate the diversity and depth of talent within the University of Toronto community. The U.T.S.U. will work with a number of campus groups, providing them with the opportunity to showcase aspects of their culture through a variety of short stage performances and a visual arts display. This event will be held in mid to late October in a theatre on campus. The primary expenses associated with this event are venue rental, lighting and sound set-up, and mandatory staffing, as required by theatre house rules. Unity through Diversity - $2500 Unity through Diversity is part of the Unionâ&#x20AC;&#x2122;s mandate. This year, the Commission will fulfill this through collaborating with campus groups to mark cultural events throughout the year. The Pride Picnic and Caribbean Food Fair are examples of events that fall under this umbrella, and were both very successful events this year. Future events will follow a similar model, with the goals of supporting campus groups through collaboration to host events that they are interested in planning, while providing University of Toronto students with the opportunities to participate in events that they may not have had access to otherwise. Ideas for future events include a celebration of Holi, an Iftar dinner, supporting events around Black History Month, or commemorating Chinese New Year. Primary expenses for Unity through Diversity would vary based on the type of event that campus groups are interested in hosting. For events like the Caribbean Food Fair and Pride Picnic, the largest costs are food and beverages, with a smaller portion of the budget going toward decoration and space logistics. Other events may require a greater portion of the budget to be spent on materials to support programming I <3 the Blues - $3000 The goal of the I <3 the Blues Campaign is to expand the Blue and White Spirit Week that the U.T.S.U. has hosted in the past, into spirit days that are held throughout the year. This is a great opportunity to build school spirit and a sense of community on campus, recognizing the history of excellence in athletics at the University of Toronto.This campaign will begin with a kick-off during UTSUfest, with a Blue and White Quad Party on Thursday, September 13, which will also promote the first football game on Saturday, September 15. The U.T.S.U. will ensure that all genders and a variety of sports are represented within this campaign. This portion of the budget will go toward the Quad party kick-off and pre-game and post-game events throughout the year. Past events have included club nights, barbecues and parades. Winter Week of Welcome - $4000 The Winter Week of Welcome will be a series of events that take place during the second week after classes resume in January. This will serve as an Orientation for incoming students who begin courses during second semester, and an additional opportunity for all students to participate in accessible, exciting, campus-wide programming. Last year, the Winter Week of Welcome included an indoor Clubs Day, coffeehouse, concert, and ski trip. This year, some ideas

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that have been put forward include a winter carnival and a skating event in Varsity arena. Expenses for the Winter Week of Welcome includes venue costs, food for various events and potentially booking an artist or a band to perform.

U.T.S.U.’s Got You - $3000 U.T.S.U.’s Got You is a series of exam de-stressors that have been held in December and April, at various libraries on campus. The Union produces free snack bags with healthy food options, providing students with the opportunity to eat and take a break from their studies, during the most stressful time of the year. U.T.S.U.’s Got You is also a good opportunity for the Union to reach out to students from different colleges and faculties, and give them access to information on services, campaigns and events. This year, the Campus Life Commission will expand U.T.S.U.’s Got You events to include sessional mid-term periods as well, in October and February. Expenses for U.T.S.U.’s Got You are primarily food and beverages that are given away, including sandwiches, fruit, juice and coffee. Membership Appreciation Days - $2000 Membership Appreciation Days are an additional opportunity beyond exam de-stressors to reach out to members and get them involved with the Students’ Union. Past events have included weekly pancake brunches. A major priority of Membership Appreciation Days is to ensure that the Union is reaching out to all of its members in different colleges and faculties, and has a presence on the entire campus. This portion of the budget is also primarily for free food that will be distributed on campus. GTA Concert/Club Night - $4000 In the past, the U.T.S.U. has been able to partner with students’ unions across the GTA to host a large concert or club night during second semester. In the past, students’ unions were able share costs to book K’naan for an end-of-year concert. Several student unions have indicated that they are interested in pursuing a large-scale collaborative event again this year. Depending on the type of event, major expenses will include venue costs and/or artist booking. Nuit Blanche - $500 During the Nuit Blanche festival, thousands of students and community members are on campus throughout the night. The U.T.S.U. has found that informal participation is a great way to reach out to people, in hosting an event on our lawn. Last year, the U.T.S.U. had the opportunity to talk to people about the upcoming Drop Fees campaign. We also gave away free cotton candy, and allowed students to play video games, which were projected onto a giant screen that was hung outside the office. This year, the Campus Life Commission would like to work with students on our campus to showcase different forms of art, as well as providing an opportunity for passersby to participate in a lasting form of art, such as a large canvas mural, for example. The budget for Nuit Blanche will depend on the type of event, but will likely include a snack and materials to produce art. Halloween - $500 The Campus Life Commission would like to celebrate Halloween on campus. Proposed ideas include a haunted house trip to either Wonderland’s Halloween Haunt or Screamers on the Exhibition Grounds, a pumpkin carving contest. or candy giveaways. Expenses would include food, venue booking, busing or other costs, depending on the type of event.

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Event Multicultural Show Unity Through Diversity I <3 The Blues Winter Week of Welcome U.T.S.U.â&#x20AC;&#x2122;s Got You Membership Appreciation GTA Concert/ Club Night Nuit Blanche Halloween Total

Expense $4500 $2500 $3000 $4000 $3000 $2000 $4000 $500 $500 $24,000

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U.T.S.U. Budget Priorities, 2012-2013: Community Action Commission Submitted By: Submitted To: Submitted On:

Abigail Cudjoe, Vice-President External U.T.S.U. Board of Directors August 13, 2012

Priority #1

Education is a Right Campaign

Rationale Ontario currently has the highest post-secondary tuition fees in Canada and the second lowest level of per-student funding in North America. Faced with inadequate funding from the province, universities in Ontario have downloaded their operating costs onto students, resulting in continually increasing tuition fees â&#x20AC;&#x201C; particularly for international students and students in higher capped fee programs such as engineering, law, and many other professional programs. The recent implementation of flat fees in the faculty of Arts and Science on the University of Toronto St. George campus is another direct consequence of the lack of adequate funding from the province. High tuition fees restrict access to education â&#x20AC;&#x201C; larger tuition fees disproportionately affect populations that are marginalized by gender, ethnicity, class, and other identifying variables. U.T.S.U. is mandated with ensuring that post-secondary education at our institution is accessible â&#x20AC;&#x201C; which means advocating for lower tuition fees and for the provincial and federal government to step up in their responsibility to fund post-secondary education. The lack of governmental funding also means that post-secondary institutions are increasingly turning to corporations and other privatized sources of income. As a result of this, we have seen decisions regarding research and teaching at this university become gradually steered away from serving public interests. For universities to remain accountable to the public, post-secondary education needs to become more of a priority at both the provincial and federal levels of government. This campaign advocates for reforms to the Ontario Student Assistance Program, the creation of a national post-secondary education act, and the prioritization of post-secondary education in the Ontario provincial budget, among other objectives. Resources are required to produce educational and promotional materials to outreach to our membership and the broader community. Since this is an issue that concerns all students (and one of the mandates of the students' union), we anticipate doing much education and outreach this year. Events will also be held to facilitate the gathering of students to have real-time dialogue, and to engage in collective action. Timeframe: All year Budget: $2000 Priority #2

Pedestrianize St. George Street

Rationale Students have noted that over the years at the University of Toronto, crossing St. George Street between Harbord and College Street is nowhere near safe at peak hours of the day. Moreover, as a major arterial road, the Carbon emissions on the street are quite high, considering the fact that anywhere from 8,000 to 20,000 vehicles pass through this corridor each day. In an effort to improve the safety for our students on campus, especially those who cross between the Bahen

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Centre and the Galbraith Building during the peak traffic hours and those who are cycling, efforts will be made to lobby the City of Toronto with the support of the UofT administration, and campus partners to close St. George Street to vehicular traffic permanently. The campaign will focus on the benefits of the closure for the UofT community in terms of student life and outdoor workspace (for students in Engineering, for example). Resources will be used for outreach materials as well as funds for potential actions and events. Timeframe: All year Budget: $1000 Priority #3

disOrientation

Rationale disOrientation is a week of programming that intends to introduce students to political activism around issues that many groups within the University of Toronto and the Toronto community work on. disOrientation is a joint project between U.T.S.U. and the Ontario Public Research Interest Group (OPIRG) â&#x20AC;&#x201C; Toronto. Workshops and other events that do not fit into the schedule of disOrientation may be organized as a series that continues through the year (in collaboration with the Social Justice and Equity Commission). disOrientation is one way in which we try to educate students, while encouraging them to be part of the social justice movement. Resources are required to produce promotional and outreach material, and also to cover the costs incurred by events for items such as food, speakers' fees, and equipment and facilities rentals. Timeframe: September 17-22 Budget: $2500 (pending new direction). Priority #4

Alternative Transit Campaign

Rationale Since many students use public transport and find it costly and inefficient, we would like to advocate for a publicly owned transit system that is financially and structurally accessible. We are working alongside the TTC Riders' Union to place pressure on the municipal government to stop transit cuts, and develop a plan to bring better and faster services to neighborhoods across the city, especially in Toronto's inner suburbs. The campaign will also focus on cycling as a sustainable transit option. Resources will be used to pressure the City of Toronto to reinstate the Jarvis bike lanes, and to develop strategies that promote cycling as a viable form of transportation by working with Bikechain. Resources are required for educational and outreach material, and for hosting events. Timeframe: All year Budget: $500 Priority #5

Campus Forums and Screenings

Rationale The commission intends to hold seminars, workshops, events, speaker series, film screenings and panel discussions on social justice issues. We are members of a not-for-profit arts initiative -Cinema Politica -- that makes accessible, independent, and politically engaging films. The

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membership fee is $250 for the year. We are also hoping to have panel discussions and refreshments at the film screenings. Resources are required for educational and outreach material, and also to cover the logistical costs of hosting events. Timeframe: All year Budget: $500 Priority #6

Other Forms of Advocacy and Lobbying

Rationale Other issues â&#x20AC;&#x201C; not listed above â&#x20AC;&#x201C; that students want to take stances on are likely to come up during the year, such as protecting against government austerity measures, pushing against particular legislation (such as Bill C-31 and other instances of state injustice). We should be prepared to assist those students who are affected and/or who want to take action in these circumstances. Resources would be needed for educational and outreach material, and also for hosting events. Timeframe: All year Budget: $1000

Priority #7

Coalition and Solidarity Work

Rationale Many campus and community partners do work that promotes student engagement with communities external to the university, and we should seek to partner with and support those initiatives that matter to students. Resources are required to support other organizations in their production of educational and outreach material, and their hosting of events. The commission may also decide to offer financial support for other items. Timeframe: All year Budget: $1000

Priority Education is a Right Pedestrianize St. George disorientation Alternative Transit Campus Forums and Screenings Other forms of Advocacy and Lobbying Coalition and Solidarity Work Total

Expense $2000 $1000 $2500 $500 $500 $1000 $1000 $8500

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U.T.S.U. Budget Priorities 2012-2013: Social Justice & Equity Commission Submitted By: Submitted To: Submitted On:

Noor Baig, Vice-President Equity U.T.S.U. Board of Directors August 13, 2012

Priority #1

eXpression Against Oppression

Rationale A series of events held in each of the Fall and Winter semesters, these are usually some of the highlights of this commissionâ&#x20AC;&#x2122;s year. The events address issues of equity and social justice, focusing on issues of particular relevance to students. XAO is hosted in collaboration with campus partners to access a wide base of students while building relationships with the groups that represent the communities that exist on our campus. There is typically a keynote speaker at one of the events, with the others being of a variety of formats designed to increase active participation rather than passive attendance. This year XAO will be over a longer period than the traditional single week of events, in order to facilitate organizing and encourage students to attend more of the events. Resources are required for outreach and promotional materials, keynote speaker fees, and event logistics. Timeframe: Fall and Winter Semesters Budget: $2500 Priority #2 Accessibility Audit Rationale The Accessibility Audit is a project initiated with the intention of identifying both visible and invisible barriers students face within the campus. Barriers to accessibility could be anything from ramps in buildings to access to water and bathrooms. This audit will be planned and executed in collaboration with other groups with which we have already partnered, and which have been working on materials and criteria. Campus groups dedicated to issues of access such as Students for Barrier-Free Access (SBA), the Equity Studies Studentsâ&#x20AC;&#x2122; Union (ESSU), equity offices on campus and others will collaborate on this initiative. The plans on how to execute the audit will be developed in conjunction with these groups. Resources are required for promotional and outreach materials, and to facilitate any events. Timeframe: All year Budget: $500

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Priority #3 Language Campaign Rationale A new initiative that will be undertaken by the commission this year is a Language campaign. This will mainly be a poster and online initiative aimed at raising awareness of the oppressive nature of some of the terms that are in common use within our society. The aim is not to shame those who use such language, as it is often unknowingly. The posters will poignantly educate about the nature or history of words that were once or are still used as derogatory terms or had different meanings than their common use. The language targeted may include anything from homophobic language to ableist terms. The goal is to create a framework of critically considering the unintentional impact of the language we use and to encourage increased mindfulness of the spaces we create through it. Resources are required for outreach materials and posters, as well as any related events. Timeframe: All year Budget: $500 Priority #4 SpeakOut Forum Series Rationale SpeakOut will be a few events through out the year, up to one per month, which will aim to create a safe space for students to express and discuss barriers faced. Topics can touch on one but often multiple identities and how they intersect. These forums may coincide with broader themed programming, including XAO, Black History Month, etc. Each forum will touch on issues facing unique communities and will be an opportunity to partner with these groups in order to build their own capacity as well as strengthen relationships among groups and the U.T.S.U. Resources are required for hosting forums and for outreach materials. Timeframe: Throughout the year Budget: $400 Priority #5 Community Garden Rationale The Social Justice and Equity Commission is responsible for maintaining the community garden outside of the U.T.S.U. building. It has been planted with fruits and vegetables and the harvest will go toward the unionâ&#x20AC;&#x2122;s food and clothing bank, a highly used service. General volunteers as well as members of the Social Justice and Equity Commission will collectively tend to the garden throughout the summer months and into the early fall. Resources are required for the purchase of plants and supplies for the garden. Timeframe: Summer through early fall Budget: $400

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Priority #6 Anti-Racism Initiatives Rationale The commission will continue to support anti-racism initiatives on campus. Black History Month will be one instance where collaboration with groups such as BSA, ASA, WISA and other groups that host events and campaigns through this month will be a priority of the commission. Materials from the No Islamophobia, Anti-Semitism, Anti-Racism campaign will also be a part of this and other initiatives with a variety of campus partners will be explored. The Anti-Racism and Cultural Diversity Officer has proven to be a reliable ally in such programming and has shown interest in continuing to work alongside students. Resources are required for programming and outreach materials. Timeframe: All year Budget: $300 Priority #7 Anti-Xenophobia initiatives Rationale Anti-Xenophobia events and campaigns run throughout the year and include a number of recurring events. Islamic History Month in October is a key opportunity to address the issue of xenophobia and Islamophobia in conjunction with the Muslim Students’ Association and the Ahmediyya Muslim Students’ Association. These groups as well as others explore similar topics throughout the year and an effort towards broader coalition building will be a focus for these topics. Resources are required for hosting events and outreach materials throughout the year. Timeframe: All year Budget: $300 Priority #8 Anti-Ableism Initiatives Rationale Apart from the Accessibility campaign, advocating for issues surrounding ableism will also be a priority of the commission. This includes assisting campus groups learn to avoid setting up barriers when they put on events and make their spaces safer and more accessible. The support of other groups that do similar work will be sought, including SBA and the Equity Studies Students’ Union. Resources are required for outreach materials. Timeframe: All year Budget: $300 Priority #9 Gender Equity Campaigns Rationale The ongoing effort to increase access to athletic facilities and programming for women will motivate continued conversations this year looking at where women’s-only programming can be expanded at the Athletic Centre as well as at Hart House. A women’s self-defense class will be a part of the first XAO this year and, if successful, will go on to become a recurring event. In addition, the commission will participate in

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commemorating National Day Against Violence Against Women on December 6th. Collaboration with the Status of Women Officer, the Centre for Women and Trans People, and student groups such as the Women and Gender Studies Students’ Union will continue throughout the year to work on gender equity issues and to combat sexism. Resources are required for event logistics and outreach to our membership. Timeframe: All year Budget: $300

Priority #10 Queer & Trans Issues Rationale Coalition work with the Queer and Trans community has begun with the May 17th International Day Against Homophobia and Transphobia, and continued to Pride week programming. The U.T.S.U. hosted a free Pride Picnic and participated in Toronto-wide Pride events. Partners included the Sexual & Gender Diversity Office, LGBTOUT, SCOUT, OUT at UTM and individuals who showed interest in organizing. Continued collaboration with these groups as well as the Centre for Women and Trans People will be necessary to ensure effective programming for future events such as Queer Orientation, the Trans Week of Remembrance, and other LGBTQ programming and advocacy. Resources are required for programming and outreach initiatives. Timeframe: All year Budget: $300 Priority #11 Aboriginal Issues Rationale The U.T.S.U. co-hosted an event for National Aboriginal Day along with First Nations House and the Native Students’ Association. The purpose of this event was to celebrate aboriginal culture and to create a learning space for folks interested in knowing more. Ongoing efforts to work with these groups will continue to address issues including the lack of support for aboriginal students and missing aboriginal women. Solidarity efforts will include ongoing campaigns such as the “Stop Violence Against Aboriginal Women” campaign. Resources are required for campaign and outreach materials, as well as for event logistics. Timeframe: All year Budget: $300 Priority #12 International Students’ Issues Rationale Collaboration with the Centre for International Experience and student groups which support international students will be a priority of the commission this year, beginning with CIE’s International Students’ Orientation. The commission will continue to support

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advocacy efforts to afford equal access to education and to health care for international students. Resources are required for materials to outreach to our membership. Timeframe: All year Budget: $300 Priority #13 Global Health Issues Rationale The commission will continue to work with student groups who advocate for global health issues. University of Toronto International Health Program, the Canadian Foundation for AIDS Research, and the Mature Students’ Association are all groups that work on these issues and we hope to bring them together and collaborate on initiatives of each group throughout the year. We will also participate with the AIDS Committee of Toronto for the AIDS Walk for Life and to commemorate World Aids Day. Resources are required for outreach materials and event logistics. Timeframe: All year Budget: $300 Priority #14 Mature Students’ Issues Rationale The Mature Students’ Association is a key ally in identifying and addressing issues and barriers that mature students on campus face. Mature Students’ Orientation will be the first opportunity to work with this group as well as individuals who work towards creating an inclusive campus for mature students. Timeframe: All year Budget: $300 Priority #15 Coalition Building Rationale A large part of the work of the commission is working in tandem with other equity-seeking and social justice-oriented groups on campus and supporting their initiatives. This not only strengthens the work that the Social Justice and Equity Commission does, it generates a broader capacity to create safe and inclusive spaces and productive dialogues on our campuses. Timeframe: All year Budget: $500

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Priority eXpression Against Oppression Accessibility Audit Language Campaign SpeakOut Forum Series Community Garden Anti-Racism Initiatives Anti-Xenophobia Initiatives Anti-Ableism Initiatives Gender Equity Campaigns Queer and Trans Issues Aboriginal Issues International Student Issues Global Health Issues Mature Studentsâ&#x20AC;&#x2122; Issues Coalition Building Total

Expense $2500 $500 $500 $400 $400 $300 $300 $300 $300 $300 $300 $300 $300 $300 $500 $7500.00

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U.T.S.U. Budget Priorities, 2012-2013: Sustainability Commission Submitted By: Submitted To: Submitted On:

Will Warnica, Sustainability Commissioner U.T.S.U. Board of Directors August 13, 2012

Priority #1 Advocacy Rationale The Commission intends to raise awareness for sustainability issues on campus and lobby for sustainable reform. Resources are needed to produce outreach materials and host events. i. One of the major focal points will be continued work on the public water campaign from the previous year. The Commission will potentially partner with the Public Water Initiative to perform an audit of the availability of water fountains on campus and lobby to the university to install more fountains. ii. The Commission will encourage reduced animal product consumption on campus by providing educational materials at the U.T.S.U. barbecues throughout the year, and by holding one or two “Meatless Monday” events where only vegan food items will be sold. Partnerships with campus groups, such as the Hot Yam and the Centre for Women and Trans People, will be pursued. iii. The Commission would like to hold a Tar Sands Fax-Off event, in conjunction with other student unions such as Ryerson. The goal will be to raise awareness of the detrimental effects of the tar sands on the environment and the indigenous people in Alberta, and to lobby the federal government to inhibit the expansion of the tar sands and oil pipelines. iv. Other advocacy projects will be lobbying for more composting sites on campus and expanding campus agriculture at residences and colleges. Timeframe: All year Budget: $750 Priority #2 Residence Challenge Rationale The Commission intends to hold a Residence Challenge event, where residences on campus would compete against each other to have the lowest energy and water consumption per capita during one month. This may be a chance for collaboration with SIFE20, a campus group working on water consumption awareness. Resources are needed to produce educational and outreach materials, and to provide a prize for the winning residence. The prize could be money towards a party or an environmental project of the residence’s choice.

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Timeframe: February-March Budget: $500 Priority #3 U.T.S.U. Equity Garden Rationale The Commission intends to purchase and install materials for the garden that would make it more fertile and easier to maintain. Some potential purchases will be new soil and manure, composters for garden waste, large pots for vine plants, and more gloves. The Commission will also look into a raised bed structure that would reduce the amount of weeding required. Timeframe: Fall and spring Budget: $350 Priority #4 Rain Barrels Rationale The Commission intends to purchase and maintain rain barrels at each of the downspouts of the U.T.S.U. Office. These will greatly reduce the water consumption of the U.T.S.U., as the water collected will be used to water the Equity Garden. Timeframe: September Budget: $200 Priority #5 Speaker Forums Rationale The Commission intends to engage the student body by hosting speaker forums where sustainability experts on and off campus will present their ideas and research and interact with students. There is a wealth of knowledge on campus already as many professors and PhD students are excited to present their research to students. Resources are needed to produce outreach materials and pay for gifts and honorariums for speakers. There is room for collaboration with other student unions, such as York, to pool funds and invite more expensive and well-known speakers. Timeframe: All year Budget: $400 Priority #6 Freecycling Challenge Rationale The Commission intends to hold a Freecycling Challenge, where UofT students would compete against each other to freecycle the most items. Freecycling is a grassroots movement of people who give away items for free, encouraging reuse and keeping good stuff out of landfills. Resources are needed to produce educational and outreach material and purchase a prize for the winner.

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Timeframe: October-November Budget: $200 Priority #7 Movie Nights Rationale The Commission intends to hold one movie night in each of the fall and spring terms to raise awareness of sustainability issues within the student body. Some potential films include Blue Gold: World Water Wars and Food, Inc. Resources are needed to produce outreach material and purchase the movie and snacks. Timeframe: All year Budget: $100

Priority Advocacy Residence Challenge Equity Garden Rain Barrels Speaker Forums Freecycling Challenge Movie Nights Total

Expense $750 $500 $350 $200 $400 $200 $100 $2500

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