14 After the selection team members have completed their review, Consultant Services will average the scores and combine the comments given by each selection team member on each proposal, then rank the consultants based on the averages from highest to lowest. Selection team members will: Review the solicitation before evaluating proposals. Evaluate and score each proposal independently, based on the criteria in the solicitation, and guidance from Consultant Services. Provide specific comments on each consultant’s proposal. Submit scores and comments to Consultant Services by the due date. If UDOT receives less than the prescribed minimum of the three responsive proposals, Consultant Services will determine whether to pursue a waiver to proceed with the consultant selection under the current solicitation based on the following: If only one responsive proposal is received, in most cases the current selection process will be canceled and the solicitation for the project may be re-advertised. In rare circumstances, Consultant Services may determine it is appropriate to pursue a waiver to continue the selection process. If two responsive proposals are received, Consultant Services will consider the following when determining whether to pursue a waiver: Adequate project advertisement Advertisement timeframe Competition limitations Consultant teaming that potentially reduced the number of proposals submitted If Consultant Services determines a waiver is warranted, approval is required from the Director of Preconstruction or designee prior to proceeding with the consultant selection process.
Federal Aid for Project Management
Per 23 CFR 172.5 (Program Management and Oversight), prior to procuring a consultant to act in a management support role on a federal project, UDOT shall obtain approval from FHWA. Management support roles may include, but are not limited to, providing oversight of an element of a highway program, function, or service on behalf of the contracting agency or may involve managing or providing oversight of a project, series of projects, or the work of other consultants and contractors on behalf of the contracting agency. UDOT will consult with FHWA to determine if a project scope meets the definition of a consultant in a management support role. FHWA will be offered the opportunity to serve as a non-voting member of project-specific solicitations for management role contracts to observe the selection process. Consultant Services Manual of Instruction (MOI)
