VOLU Exa
S E S N E P NTEER EX
rms o F m i a l C y& c i l o P e l p m
www.futureversity.org
@FutureversityUK
R E E T N U VOL
Y C I L O P E S N E P X E
Futureversity believes that no volunteer should be out of pocket whilst volunteering with us and will reimburse all volunteers for their travel to and from their activity site. In addition Futureversity will reimburse volunteers that are volunteering for more than four hours up to £4.00 for a meal. In all cases, any volunteer expenses claim of over £10 made to Futureversity must be approved by a member of Futureversity staff in advance to the expenditure taking place. This applies to single or multiple items of expenditure. For example, if you wish to claim back the cost of bus fares relating to your volunteering, then you need to bring your bus tickets to our office for a refund before the total amount exceeds £10. If this is not possible then you need to contact us (by email, phone or by visiting our office) to gain approval for your expenses claim to exceed £10. If advance approval for expenditure of over £10 is not given by us in advance then we reserve the right to refuse an expenses reimbursement. All submitted claims must be submitted with their relevant receipts promptly by volunteers. Futureversity reserves the right to refuse reimbursement of expenses that have been submitted after one month of expenditure. Public Transport Volunteers are expected to make use of public transport where it is available, unless its use results in considerable inconvenience, expense or if it is not a viable option due to a disability. The following traveling expenses will be reimbursed: • Rail fares. Standard class fares; prior authorisation from Futureversity is required. • Bus and underground fares. Expenses can be claimed as incurred providing they relate to a Futureversity Volunteer opportunity. • Volunteers should keep their bus tickets, write the details of the journey on a ‘Volunteer Expense Form’ (a copy of which can be found in the Futureversity Volunteer Handbook), and then bring these to the Futureversity Office for a refund. If such expenses are expected to exceed £10 then the volunteer should gain approval in advance. • Taxi fares. As incurred only if there is no other means of transport or to save time if the urgency of the journey warrants it. If it is known in advance that a Taxi is required, volunteers should contact Futureversity to arrange the booking. Private Transport Futureversity Volunteers may use their cars for authorised journeys connected with their Volunteer Opportunity. The current mileage rate is 45p per mile, with the following exceptions: • When journeys could reasonably and more cheaply have been undertaken by public transport the payment will not exceed the equivalent fare. Futureversity cannot reimburse Volunteers for any parking charges that have incurred as a result in using private transport to volunteer. Futureversity will not reimburse any costs relating to traffic offenses including parking fines as a result of a Volunteer using private transport and cannot be held liable for any accidents/incidents that may or may not include third parties.
EXPENSES Volunteers Reimbursement Form
Name:
Date Of Claim:
Address: Date
Cost Code
Description Of Expense
Cost
SUM-5011-VOLUNTEERS SUM-5011-VOLUNTEERS SUM-5011-VOLUNTEERS SUM-5011-VOLUNTEERS SUM-5011-VOLUNTEERS SUM-5011-VOLUNTEERS SUM-5011-VOLUNTEERS SUM-5011-VOLUNTEERS SUM-5011-VOLUNTEERS SUM-5011-VOLUNTEERS
Total Amount:
Declaration •I confirm that this report is a true reflection of my costs incurred whilst working with Futureversity and a receipt for each line is attached to this report •I confirm that this expense report complies with the latest Futureversity polices relating to expenses •I understand that if my total expense is under £50 I will be reimbursed via cash and if my total is over £50 then I will be reimbursed via BACS and include my bank details below Authorised By: Claimant Sign
For Claims Under £50 I confirm that I have received the cash reimbursement for the amount shown above:
Date Of Signature
For Claims Under £50 Sort Code Name Of Account:
Claimant Sign
Claimant Sign
Account Number
EXPENSES Fuel Reimbursement Form
Name:
Date Of Claim:
Address:
Date:
Journey From
Cost At 45p Per Mile
Milage
To
Total Cost: Cost Code (Office Use Only): Declaration •I confirm that this report is a true reflection of my costs incurred whilst working with Futureversity •I confirm that this expense report complies with the latest Futureversity polices relating to expenses •I understand that if my total expense is under £50 I will be reimbursed via cash and if my total is over £50 then I will be reimbursed via BACS and include my bank details below Authorised By: Claimant Sign
For Claim Under £50 I confirm that I have received the cash reimbursement for the amount shown above:
Date Of Signature
For Claim Under £50 Sort Code Name Of Account:
Claimant Sign
Claimant Sign
Account Number
a nd PLEASE NOTE: xpense Policy E rs e te n lu o V ple the This is an exam en taken from e b s a h t a th that is used to k Claims Form o o b d n a H rs oluntee rsity Futureversity V rs on Futureve e te n lu o v g in aid train programmes. nt of going to pri e m ti t a t c e rr o was c All information (June 2011). nteering with lu o v t u o b a n o t ati please contac For more inform le p m a x e is th t r a b ou n 020 Futureversity o Coordinator, o rs e te n lu o V , rg. Matt Dronfield futureversity.o r@ e te n lu o v il a em 7247 7900 or
020 7247 7900
info@futureversty.org
Registered Company Number: 2017713 Registered Charity Number: 1048822 Registered as: Tower Hamlets Summer Education LTD