Parent-Student Handbook 2022-2023

The Woods Academy is an inclusive Catholic community preparing boys and girls to lead lives of significance.

6801 Greentree Road | Bethesda, MD 20817 Phone 301 365 3080 | Fax 301 288 1562 woodsacademy.org

For school-related use only Revised August 2022 6801 Greentree Road Bethesda, MD 20817

301-365-3080

301-288-1562

www.woodsacademy.org thewoodsacademy

The Woods Academy is where children come to discover their talents, grow in their faith, challenge themselves, and foster a strong desire to lead lives of significance.

By signature on The Woods Academy Enrollment Agreement, parents acknowledge acceptance of the terms and policies of this handbook, the AIMS Statement herein, and the guidelines, policies, and expectations detailed on WoodsNet.

Due to the COVID-19 pandemic, some of the policies and procedures outlined in this document may be revised to meet current guidelines. Please note that any revisions will be communicated to parents via the weekly E-folder and other e-mail communications and will be archived on WoodsNet. These communications will serve as a supplement to the Parent-Student Handbook and will include pertinent terms and policies for the 2022-2023 school year.

WoodsNet

At the time of enrollment, all parents create a Username and Password for the school’s parent portal, WoodsNet. WoodsNet is the place for school news, announcements, the calendar, athletic schedules, as well as where to go to update contact or personal information.

To access WoodsNet:

1. Visit: www.woodsacademy.org.

2. Click Login or Current Families.

3. Enter Username and Password to enter the site.

For assistance, email sgallagher@woodsacademy.org or contact The Woods Academy at 301-365-3080 x165.

Woods Academy Parent Teacher Organization (WAPTO)

Amanda Candy, President waptopresident@woodsacademy.org

Carrie Dresser, Vice President waptovicepresident@woodsacademy.org

Becky Kennedy (Oleszkiewicz), Volunteer Coordinator waptovolunteercoordinator@woodsacademy.org

Mariana Mujica-Parodi McCormick, Parent Ambassador

Deb Notini, Treasurer waptotreasurer@woodsacademy.org

Parent Ambassador Email Addresses

Montessori montambassador@woodsacademy.org

1st Grade 1ambassador@woodsacademy.org

2nd Grade 2amabassador@woodsacademy.org

3rd Grade 3ambassador@woodsacademy.org

4th Grade 4ambassador@woodsacademy.org

5th Grade 5ambassador@woodsacademy.org

6th Grade 6ambassador@woodsacademy.org

7th Grade 7ambassador@woodsacademy.org

8th Grade 8ambassador@woodsacademy.org

Dear New and Returning Families,

Welcome all to The Woods Academy Handbook. Having this information at our fingertips is essential for us to stay organized and be well informed.

WoodsNet is the parent portal that connects Woods parents with the school. I strongly recommend that all parents login to their accounts and use WoodsNet on a regular basis. WoodsNet is the place to go for answers.

Pictures are posted regularly on our online photo sharing site Vidigami and you can even watch some of our scheduled events on our Livestream channel. Additionally, we continue to post stories on our website, Window on The Woods, and use social media to celebrate the work of our teachers, students, and the community. Like us on Facebook and follow us on Twitter and Instagram. These are great tools to provide information and market the school. There is so much to “show off.”

The handbook provides various protocols and much needed information to our families. Please review this book with your family. Our handbook also highlights our mission statement and puts it front and center. The Woods Academy is an inclusive Catholic community preparing boys and girls to lead lives of significance. At the core, it is our faith and our belief in this mission that guides us each day. It is who we are and what we aspire to be, from students, to faculty to administrators. The “whole” Woods experience is one that will build up children educationally, creatively, athletically, and faithfully. Our children will lead lives of significance and actively pursue their faith at The Woods, and beyond. They will be formed by a loving family and loving school community that allows them to find and develop their passions.

Speaking of beyond The Woods, please also pay particular attention to the Profile of a Graduate of The Woods Academy. This document emphasizes what we do and where we want our kids to go. A graduate of The Woods is Open to growth, Willing to live their faith, a Leader in their community, and Strives for a just and joyous life. A graduate of The Woods is all this and more. This work starts in Montessori Preschool and transcends a child’s time at The Woods. That is leading a life of significance.

I wish you all the best in the year ahead. Peace,

Joseph E. Powers Head of School

MISSION & PHILOSOPHY

MISSION STATEMENT

The Woods Academy is an inclusive Catholic community preparing boys and girls to lead lives of significance.

PHILOSOPHY

The Woods Academy is committed to developing the minds, spirits and bodies of students in a safe, caring community that honors each student as a child of God.

Inclusive Catholic. The teachings and traditions of Catholicism and the values of the Judeo Christian tradition provide the context in which each student can pursue his or her full potential. We warmly welcome students of all faiths and encourage them to share their religious history and traditions with each other. We strive to offer opportunities for all school community members of various ethnic heritages, cultures, races, faith traditions and economic backgrounds to interact with and learn from one another.

Academic Excellence. Students learn habits of the mind including the ability to think critically, creatively and analytically through participation in our academically rigorous program. The Montessori approach to early education lays the foundation for our lower and upper school academic programs which develop intellectual discipline and a life-long love of learning

Strong Values Students learn habits of character including faith, morality, independence, responsibility, loyalty, self confidence, leadership, compassion, personal integrity and respect for others through the high expectations and examples of our dedicated teachers, administration and staff and through participation in school and community service activities.

Personal Health. Students develop physically, gain self confidence, and learn healthy habits through our physical education classes and healthy competition through our interscholastic sports program

Comprehensive and Creative Our comprehensive program acknowledges the unique gifts of each student and nurtures and challenges them in a spirit of

The WoodsAcademy 2022 2023 Parent Student Handbook

self discovery and personal growth. Enriched experiences in the arts provide our students with the opportunity to explore their creativity in a risk-free environment.

Co-educational and Safe. Students learn best in a safe and caring environment. At The Woods, our faculty, administration and staff are committed to each child’s development in a setting free from harassment, bullying and prejudice. Our co educational environment enables boys and girls to develop a strong base for positive life long relationships with their own and the opposite gender.

Caring Community. The hallmark of The Woods is a genuine sense of community. Our small class size and close-knit environment is optimal for the personal and educational growth of students. Our faculty, administration and staff know the students well and challenge them to realize their full potential. Parents and families know and help each other and volunteer invaluable time to school activities.

The Woods faculty, administration, and staff strive to lay a firm foundation in academic excellence, strong values, and physical health that will guide and support The Woods graduates throughout their lives.

THE PROFILE OF A GRADUATE OF THE WOODS ACADEMY

The Woods Academy is an inclusive Catholic community preparing boys and girls to lead lives of significance.

Graduates of The Woods Academy are:

Open to growth, Willing to live their faith, Leaders in their community, Striving for a just and joyous life.

CURRICULUM AND ASSESSMENT STATEMENTS

The Woods Academy Curriculum will:

● Reflect The Woods Mission Statement and focus all areas of study on the Student Outcomes.

● Provide challenging, active learning experiences that are connected and relevant to students’ lives

● Enable students to make connections across disciplines and see the world in an interconnected way.

● Support writing and technology integration across academic disciplines.

● Facilitate the application of skills and knowledge to higher order thinking, critical thinking and creative problem solving

● Provide opportunity for older students to be positive models for younger students.

● Support smooth transitions between grades and on to high school and lay the foundation for success in a rigorous high school program.

● Employ a variety of assessment techniques that are authentic and promote self assessment (including reflection and metacognition) as well as traditional tests and quizzes.

● Reflect the diversity of our society and the global community.

● Establish a safe climate of respect within the school in which everyone can feel safe to learn and take risks.

Assessment Statement

Assessment is an essential tool for learning. It is used to give a complete, accurate, and fair picture of student learning and knowledge.

Assessment aids learning best when:

● It occurs frequently and is varied to reflect the many ways students demonstrate their growth as learners,

● Students are active and responsible partners in their learning and assessment process,

● Self reflection is an integral component of the assessment process,

● Standards and criteria are articulated among teachers and known by students,

● The parents and community are informed about and understand assessment procedures,

● Reporting to students and parents aligns with curriculum, instruction and the school's mission.

CHARACTERISTICS OF PROFESSIONAL EXCELLENCE

A Woods Academy Professional...

Demonstrates a passion for education by:

● Having a positive professional attitude

● Seeking professional development opportunities

● Being creative and flexible

● Engaging students in active learning

● Managing time and classroom effectively Demonstrates a passion for students by:

● Recognizing and responding to the academic and social emotional needs of children and their parents

● Appreciating the uniqueness of every child

● Providing a safe and caring environment with appropriate boundaries and consequences to promote the development of resourcefulness, responsibility and resilience

● Encouraging children to maximize their potential

Demonstrates a passion for community by:

● Modeling Judeo Christian values

● Fostering a sense of belonging to the community

● Showing compassion to parents, students and colleagues

● Effectively communicating with parents, students and others

● Appreciating the gifts of others

● Working as a team through open communication and collaboration

● Celebrating the successes of others

ADMINISTRATORS

Head of School, Joseph Powers is the institution’s Chief Executive Officer. He is responsible for overall administration, HR management, financial planning, parent relations and relations with the wider community.

Assistant Head of School, Jodie Shoemaker oversees the day-to-day operations of the school: academic, co-curricular, and extracurricular.

Director of Marketing, Communications, and Alumni Relations, Caitlin Chalke coordinates all communication efforts and messaging school wide and is responsible for alumni relations.

Director of Development, Traci Grigg manages all fundraising programs and advances the school in the wider community.

Director of Finance and Operations, Hasmig Mahshigian oversees non academic functions including finance and general administration.

Director of Admissions, Molly McNamara Hugo recruits and guides new students and their families through the admissions process.

Director of Technology, Eric Smith maintains and improves technology in the form of services, equipment, and education at The Woods Academy.

ACADEMICS

Academic Expectations

Students are expected to take increasing responsibility for their learning as they progress through The Woods. Evaluation of student progress is based upon the principles in our Assessment Statement.

Fulfilling academic requirements as well as appropriate social/emotional development are criteria for progression from one grade level to the next If a child does not meet the academic requirements, his/her placement will be determined after consultation with parents, teachers and the Assistant Head. The final determination is made by the Head of School.

Homework Philosophy and Expectations

Homework is an effective tool for learning It is used to (1) reinforce lessons introduced in class, (2) allow students to gain mastery of materials and skills, and (3) aid in the development of independent learning skills including time management and personal responsibility. The following are normal expectations of homework:

● Grades 1-4: 0.5 to 1.5 total hours per night

● Grades 5 8: 1 0 to 2 5 total hours per night

Additional homework may be necessary due to special projects and regular nighttime reading. Other than reading and make up work, students will not be given regular weekend homework until grade five. Periodically, weekend homework may be necessary to complete long-term projects

Parents who find that their children are spending either too much or too little time with homework assignments should contact the teacher. The Woods does not seek to overwhelm a child with homework. Good communication among teacher, student, and parent can prevent misunderstandings and help students develop good study habits

Missed Assignments, Makeup Work & Planned Absences

If a student is unable to do his/her homework due to a family emergency, extraordinary commitment, or illness, parents should send a note with their child explaining the circumstances.

If a child has forgotten to bring assignments, textbooks, class materials, sports equipment, or a PE uniform to school, parents should never make a delivery. The Woods seeks to develop independent, self reliant students. Delivery of items undermines this process.

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A student who misses school because of illness or emergency is expected to make up missed work within three days unless special arrangements are made with the teacher. All work not completed on time or excused by a teacher will receive a reduced grade. Teachers are not required to provide school work due to vacation.

When students are absent due to illness, parents may contact the school for assignments prior to noon. Assignments will be available in the front office for pickup by 3:15 p.m.. In some cases email can be used to send assignments. Homework will not be faxed. It may not be possible to honor requests made after 12 noon until the next day

Extra Help and Office Hours

The Woods teachers are regularly available to meet with parents and students by appointment. Please contact your child’s teacher to arrange a meeting time. Extra help sessions do not take the place of tutoring.

Academic Accommodations

Accommodations involve changing assessment standards or classroom expectations for an individual student. Accommodations may only be given if recommended by a qualified outside specialist in a psycho educational evaluation or other formal testing no more than three years old. Parents must sign an acknowledgement before a child may receive significant accommodations in the classroom or be assessed using a different grading standard. These changes may be noted on the report card and transcripts with an asterisk. Accommodations may also include excusing students from class work or other assignments due to extended absence or extended time on standardized tests.

Tutoring Policy

The Woods recognizes that some students may desire or require additional outside academic support. Private tutoring of students should take place outside the regular school day (8:20 a.m. to 2:45 p.m.). Occasionally, a student may be identified by the Assistant Head as needing tutoring during the school day. Such tutoring may take place by a private tutor approved by The Woods Academy. The Woods Academy teachers may not tutor during the school day or tutor students they currently teach Parents are financially responsible for the cost of the tutor.

Assessment Benchmarks

● Exemplary student consistently exceeds grade level expectations.

● High Performing student often exceeds grade level expectations and is able to function independently.

● Appropriately Developing-- student meets grade level expectations and functions with limited prompting.

● Emerging student is making progress yet does not meet grade level expectations and requires frequent prompting.

● Experiencing Difficulty student is struggling and does not meet grade level expectations; remediation may be necessary to meet objectives. Student's effort and behavior hinders his/her learning.

Grades 5-8: A+ 97 100; A 93 96; A 90 92; B+ 87 89; B 83 86; B 80 82; C+ 77 79; C 73 76; C 70 72; D+ 67 69; D 63 66; D 60 62; F Below 59; P+ Pass Plus; P Pass; P Minus; Fail

Seventh & Eighth Grade Honors and Awards

The following honors and awards are offered at the end of each trimester marking period and for the school year for students in grades 7 8:

● Honors with Distinction-- Students must earn at least an A in all major subjects (language arts, math, science, social studies, religion, French or Spanish). Grades in minor subjects must be passing or higher.

● Honors Students must earn three A grades in major subjects (language arts, math, science, social studies, religion, French or Spanish). Other major subject grades must be at least a B+. Grades in minor subjects (art, music, computer and P.E.) must be passing or higher

● High Celestine Award Students must receive Exemplary Effort in all major subject areas.

● Celestine Award Students must receive High Performing Effort in all major subject areas.

Standardized Testing

The Woods Academy annually administers the ERB test to grades 2 7 in April. In addition, the school administers a high school placement test to eighth graders.

ATHLETICS

Mascot: Mighty Owl Colors: dark green, black and white Philosophy

The Woods Academy Athletic Program reinforces the goals of the school’s mission through competitive (A team) and developmental (B Team) athletics for students in grades 5-8.

A Teams will strive to be competitive and will have roster limits B Teams will focus on skill acquisition and development and will play competitive games as well.

Our athletic program helps to fulfill the mission of the school by teaching The Woods Academy way of competing and the Christian way of life as expressed through character, commitment, and community

We desire that our athletic community coaches, players and parents participate in such a way that honors God and conveys a positive witness to those around us. We will be modest in victory and gracious in defeat. Winning on the scoreboard should be one of our goals, but losing can many times present beneficial learning opportunities

Game schedules are developed by the Athletic Directors of each school, and are dictated by field space, weather conditions, and each school’s master calendar and schedule. Some of the schools we compete against include: Norwood, Congressional, Green Acres, St. Patrick’s, National Presbyterian, Mater Dei, Stone Ridge, McLean School and Langley.

The Woods competes in the following programs: Junior Varsity (5th & 6th Grades) Varsity (7th & 8th Grades)

Fall Season Boys’ Soccer Boys’ Soccer Girls’ Soccer Girls’ Soccer Boys’ and Girls’ Cross Country Boys’ and Girls’ Cross Country Girls’ Tennis (6th only) Girls’ Tennis Girls’ Volleyball (6th only) Girls’ Volleyball

Winter Season

Spring Season

Boys’ Basketball Boys’ Basketball Girls’ Basketball Boys’ and Girls’ Swimming Girls’ Basketball Boys’ and Girls’ Swimming

Boys’ and Girls’ Track Boys’ and Girls’ Track Girls’ Softball Boys’ and Girls’ Lacrosse Boys’ Baseball Boys’ Tennis Boys’ and Girls’ Co-ed Golf’

Girls’ Softball Boys’ and Girls’ Lacrosse Boys’ Baseball Boys’ Tennis Boys’ and Girls’ Co-ed Golf’

Team Rosters and Playing Time

The ideal team is comprised of a reasonable number of players so that each member of the team can contribute to the team’s success. When there are more players interested in participating on a team than can reasonably contribute, the Athletic Department may create non league B Teams All students are given the opportunity to try out for a team. The B Teams may not mirror the A Teams in the areas of games played, uniforms, or practice time.

When there are too few players interested, the Athletic Department may choose to (1) not offer a team, (2) recruit JV players to play at the Varsity level, or (3) recruit fourth graders to compete at the JV level

The Woods Academy cannot promise equal playing time for all members of a team. Playing time will be determined by each team’s coach and the effort and ability of the player to live up to the ideals of the Athletic Philosophy. Players who miss a practice before a game may not be permitted to start. Parent and students need to recognize that absences from practice will hinder skill development and physical conditioning as well as jeopardize team unity.

If a player has PE class on the same day as athletic practice or game, that player must participate in PE in order to be eligible to participate in the athletic practice or game on that day.

Participation, Transportation and Physical Form - Like all Woods Academy permission forms, the Upper School Sports Permission Slip must be completed prior to participation in the first game. Students without a form may not participate. This permission slip is available in your Magnus Health account. Visit the Athletics Schedule & Information page of the website for more information

Scheduling

The athletic department does its best to schedule games and practices well in advance of the season. Because we cannot control league changes or changes made by an opponent when we travel to their home court/field, changes to schedules will inevitably occur.

Communication - The Athletic Director sends an informational email to parents prior to the start of each season. Information will include sport specific information, including details regarding the practice and game schedules, transportation details, equipment requirements, and introduction of the season ’ s coaches. WoodsNet and email are the primary vehicles for communication about the athletic program. Game schedules are available on WoodsNet

Inclement Weather Policy/Cancellation

The Woods Academy follows the Montgomery County afternoon activities cancellation decisions. Game cancellation due to weather or any other reason will try to be announced by 12:30 p.m. An email communication will be sent by 12:30 p.m. when there is a game change

When a game or practice is canceled students are to be picked up after school by 3:30 p.m. If in the event parents cannot get to their child in time because of the cancellation, students will go to the upper school study hall (until no later than 4:30 p.m.) and be dismissed when their parent arrives.

Transportation, Pick-Up and Late Fees - Bus transportation is provided to away games. Players are expected to ride on team buses. Game end and return times are a best estimate, and parents are expected to plan for on time arrival. Parents may be asked on occasion to pick up their child at an away game. Players may leave after a game with a parent or approved driver. Players must notify the coach prior to leaving the game venue. Additional transportation details including directions for each away game can be found on the Athletics page on our website or on WoodsNet.

After practices and home games, athletes must be picked up in the rear of The Woods Academy by the gym. After away games, pick-up is at the front of the school; students may not be allowed to go back to the gym or their hallway locker to retrieve school gear

Estimated return times are on the game schedule. If the team returns to school after 6:00 p.m., Study Hall is closed. Please understand that area traffic and game length play a role in return times. Coaches do remind students to call home on the way back to school. Please be considerate of the coaches’ time in picking up your student, or arrange with another parent to pick up your child.

Captains The method of choosing captains is made at the discretion of the team coach.

First Aid/Injuries - First Aid kits contain student emergency forms that are provided to coaches at each game

Uniforms and Game Days The school issues team uniforms before the first game of the season. Uniforms should be handled with care washed inside out and line-dried. They must be returned promptly at the end of the season.

Every Season:

● Shirts must be tucked in

● Only tennis, basketball, or school shoes may be worn with team uniforms

● Only totally white undergarments (including bras and T shirts) may be worn under uniforms

● Only warm ups purchased from the Owlcove are permitted

Fall Soccer: Jersey, PE shorts, shin guards, black socks only

Winter: Jersey, shorts, warm ups, socks

Spring: Baseball: Jersey, gray baseball pants

Softball: Jersey, black PE shorts

Boys Lacrosse: Jersey, black PE shorts

Girls Lacrosse: Jersey, school uniform skirt

Equipment - Every piece of equipment should be labeled with the student’s name. Each player is responsible for his or her equipment. All lacrosse equipment should be placed in the gym every morning prior to advisory. Due to health concerns, students must provide their own water bottles. Each bottle should be labeled with the student’s name. The Woods will provide a jug of water to replenish water bottles

Students are required to provide the following equipment:

● Soccer: cleats, shin guards, mouth guard, and tennis shoes

● Basketball: appropriate basketball shoes and Woods warm up suit*

● Boys’ lacrosse: helmet, mouth guard, stick, cleats, arm pads, chest pads, and gloves

● Girls’ lacrosse: eye protection, approved stick, mouth guard, cleats

● Baseball and Softball: glove and cleats. Baseball players must purchase gray baseball pants and a Woods Academy hat.

* Warm-up suits should be purchased from the Owlcove in the Fall.

Sports Study Hall - Occasionally teams may not play or practice immediately after school. In such circumstances, a team study hall will be held to allow students time for homework. There is no fee.

Sports Assemblies and Awards

Each month, coaches and teachers identify a Mighty Owl who fits the Profile of a Woods Upper School Student Athlete The Student Athlete of the Month

is recognized at school, on social media, and pictured in the gym atrium throughout the month.

Profile of a Woods Student Athlete

A Woods Student Athlete…

● Demonstrates leadership on and off the court/field,

● Commits to school work and athletics completes classwork and homework, attends practice and games on a regular basis,

● Puts forth 100% effort at all times, even when things get tough,

● Maintains a positive attitude encourages classmates and teammates throughout the day,

● Is responsible and honest someone your teachers, classmates, and teammates can count on, and

● Displays good sportsmanship.

At the end of each season the following recognitions are made:

● The Coach’s Award is given at the discretion of each coach to the player who lived up to the ideal of the team.

● The Most Improved Award to the player who exhibits the most improvement in skills, personal growth and team camaraderie.

● The Hustle Award to the player who by giving 100% effort in practices and games is able to inspire and lift the performance of his/her teammates.

At the end of the year the following recognitions are made:

● Tri-Athlete Award given to students who have participated in the three league sports at the Varsity or JV level.

● The Athletic Director’s Award recognizes model Woods Academy Athletes for outstanding academic achievement, sportsmanship, teamwork, dedication, and sacrifice for the program. Recognized at 8th Grade Graduation.

● The Twelve Season Award given to any student who has participated in The Woods Athletic program every season during their four years in the upper school (Grades 5-8). Recognized at 8th Grade Graduation.

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STUDENT DISCIPLINE GUIDELINES

The Woods Academy is a Catholic Christian community of learners. The behavior of the members of this community should reflect our common goals as learners in a faith filled setting. In addition to the daily effort to live to one ’ s academic potential, membership in this community requires that one act in a considerate and responsible manner. We strive to form a community based around the ideals of respect for self, respect for others, and responsibility for actions.

Student Expectations

Members of the school community are expected to adhere to the following expectations when involved in all school-sponsored activities or when interacting with members of The Woods Community.

● We respect the rights and dignity of all persons.

● Our community is safe for all.

● We believe in honesty.

● We do not participate in self destructive behavior.

● We practice good stewardship over things in our care, whether they belong to us, or others.

● We show pride in ourselves through our respect for our appearance, our punctuality, and our reverence.

● We are courteous.

● We celebrate the successes of our peers with joy, grace, and good sportsmanship.

STUDENT DISCIPLINE PROCESS The school creates a Catholic Christian environment conducive to learning in which the mutual rights and responsibilities of students and teachers are recognized and upheld. We recognize that even in a community marked by respect, good judgment, and good will, there may be occasions when these expectations are not met.

Ultimately, the goal of all student disciplinary measures is to promote self discipline. In administering a program of discipline, the school reflects the ideals it desires to instill. Fair treatment, sensitive consideration of each situation, respect, and responsibility are paramount.

Minor Infractions - Students should engage in conduct that reflects the Student Expectations listed above. They should strive to fulfill the Student

Expectations, to be a positive member of the community, and to avoid interfering with the learning process.

For minor and isolated breaches of good order, teachers, staff, and administrators follow a three step process: verbal reminder, warning, and consequence. These steps are recommended in order to ensure proper communication and understand each incident is unique.

Serious Infractions - What constitutes a “serious infraction” is ultimately the decision of the Upper School Dean of Students and/or the Assistant Head of School and includes but is not limited to the following items:

● Continued behavior fitting a “minor infraction.”

● Use of inappropriate language

● Plagiarism, cheating, and lying

● Harassment, bullying, and threatening behavior

● Vandalism

● Use of tobacco, alcohol, or drugs

● Violence towards others or oneself

● Possession of weapons

A student who commits a serious infraction will be dealt with according to the procedures below:

● The teacher, Assistant Head, and/or Upper School Dean of Students will contact the student’s parents.

● The behavior may result in a parent-teacher conference with the teacher and the Upper School Dean of Students and/or the Assistant Head of School to create a behavior plan, probation, or suspension

● Serious infractions or repeat infractions may result in expulsion.

● The Head of School has the final decision in all disciplinary matters.

Social Cruelty Response Program - The Woods believes that every student has the right to learn in a supportive environment free from bullying. Bullying is characterized by one or more of the following:

● An imbalance of power (size, age, status in peer group, etc.)

● An intent to harm

● Chronic behavior (usually the same child is singled out repeatedly)

Bullying can be direct (physical, verbal aggression), or indirect (gossip, rumors, lies, graffiti, social exclusion, behavior designed to lower someone else’s group status).

To create a climate in which all students can be free from bullying, The

Woods implemented a Social Cruelty Prevention program in 2001. The program is directed by the Counseling and Guidance Department. Counselors work with the faculty and staff to prevent and respond to social cruelty issues in an appropriate manner. The program includes a set of escalating consequences administered by the Upper School Dean of Students and/or the Assistant Head including reflective writing, parent meetings, and ultimately, dismissal from school for students who engage in bullying behavior.

If you believe that your child is engaging in bullying behavior or being bullied, please speak to your child’s teacher or the appropriate counselor promptly.

Phones and Handheld Electronics - Students are allowed to use school phones for emergencies only Students may not call for forgotten books, homework, lunches, sports equipment, or P.E. clothes.

Students are discouraged from bringing cell phones or other communication devices to school. Students may not use them on campus during the academic school day (or in Extended Day, After Care, Lower School Study Hall or Upper School Study Hall) and may have them confiscated by a teacher Should a student bring one, he or she must leave the device off in a locker until after school. Students may listen to music on mobile devices in Study Hall at the teacher’s discretion.

Students may use handheld electronics and other digital tools for academic purposes with teacher’s permission. Teachers may confiscate devices improperly used

Field Trips - Permission must be signed off by a parent/guardian in the online enrollment packets every year for the following school year. Verbal approval over the phone is not acceptable.

Walking visits to McCrillis Gardens and Fernwood Park are not considered field trips. Permission to visit McCrillis Gardens is part of the enrollment agreement to The Woods.

There will be a student/chaperone ratio of at least 8-to-1 for Full Day Montessori students and grades 1 2; 12 to 1 in grades 3 8 Chaperones are to defer to teachers on all issues.

An optional, overnight or overseas trip may be offered to students during holidays. Although these trips are elective and are not part of the regular school program, school rules of conduct apply.

The WoodsAcademy 2022 2023 Parent Student Handbook

Rules for Field Trips:

● Permission slips must be signed prior to each trip.

● Students are expected to wear dress uniforms on all field trips unless otherwise indicated.

● All students and chaperones are to ride in school transportation

● Chaperones are to defer to teachers on all issues.

● Every effort will be made to hire bus transportation equipped with seat belts.

● Students must always remain in groups.

● All school rules will be in effect when students are away from campus.

Acceptable Use Policy - The Woods Academy Acceptable Use Policy (AUP) details the guidelines that students are expected to follow when using technology at The Woods Academy.

Use of Technology and the Internet - The Woods has a code of conduct that details appropriate school behavior, outlines rights, and sets expectations for students regarding the use of information technology. Because computers, Chromebooks, and the Internet are integrated with the school curriculum, the school’s code of conduct applies to all computer and network activities

Student Use:

1. The use of technology and the Internet is a privilege, not a right. This privilege may be revoked if a student violates the AUP.

2. Every user is expected to act in a responsible, ethical, and legal manner and in accordance with the AUP, and the guidelines of the other networks they use, and other applicable state and federal regulations.

3. Users will agree not to give out personal information (including their, or another’s name, location, school, home, e mail address, or telephone number) or enter into any social network site with someone outside The Woods community.

4. The user will promptly disclose to a teacher any message received that includes inappropriate content.

5. E mail and Internet use is only allowed under direct teacher supervision for school-related projects. The school reserves the right to view, save or print any student work, electronic or otherwise, created on school property or using the school’s equipment or network infrastructure.

6. Information is a form of property. Issues of copyrighted material apply to anything posted on the Internet. Students must request permission to utilize material found on the Internet.

7. The user must understand that e-mail is a form of speech and must also understand that the user is responsible for the content of

The WoodsAcademy 2022 2023 Parent Student Handbook

communications. “Instant messaging or texting” is not considered an academic endeavor and, as such, is not allowed.

8. Faculty, staff, and administration have the right to periodically review student browser history and files.

9 The user will agree not to download any programs or material from the Internet without prior consent of the instructor. The user will agree not to modify any hardware or software settings nor to install/uninstall any software without prior consent of the instructor.

10. Teachers may ask students to access and participate in online educational accounts (such as Discovery Education, Google Classroom, Zoom, etc ) Before students participate, parents must sign and complete the Online Educational Accounts Permission part of the Enrollment Contract. Students are expected to use all online accounts in a responsible, ethical, and legal manner.

11. Students may not use cell phones during the school day. Cell phones should be on silent or off during the day and remain in lockers or back packs.

12. Wireless networks and personal electronic devices that are not approved by the administration or setup by the Technology Department are not allowed on The Woods Academy campus. Unapproved wireless networks on campus will be located and disabled. The owner of the wireless equipment will also be subject to suspension of network access.

13 Students must agree not to tamper with or destroy other student or staff files on the school’s network. Obtaining a password of access to another’s account on The Woods Academy network is a form of theft. Similarly, taking advantage of a user who has failed to log off a device is the same as entering a room that has been left unlocked and then stealing, reading a personal letter, or destroying property. Students should not share their passwords with other students

14. The Woods expects students to set and maintain high ethical standards in their use of social media. Students should always keep in mind that information produced, shared, and retrieved by them is a reflection on the school community and is subject to the School’s policies.

15. Processing or accessing information on school property related to “hacking”, altering, or bypassing network security policies is strictly prohibited Students may not engage in online activity that bypasses the school’s content filter. This includes but not limited to using proxies or Youtube bypasses.

16. Students must use school digital cameras for educational purposes only. Students may not take pictures or videos of other students and staff without permission.

17 Students should not intentionally waste resources such as unnecessary printing.

Limitation of Liability - The Woods makes no guarantee that the functions or the services provided by or through the system will be error free or without defect. The school is not responsible for the accuracy or quality of the information obtained through the system. The school will not be responsible for any damage one may suffer, including, but not limited to, exposure to inappropriate material, loss of data or interruption of service. The Woods will not be responsible for financial obligations arising through the unauthorized use of the system

AUP Parent/Guardian Section - Student access to and use of technology and the Internet will generally be under teacher direction. The Woods, however, cannot prevent the possibility that some users may access material that is not consistent with the school’s educational mission, goals, and policies. It is possible that your child may find material on the Internet that is illegal, defamatory, inaccurate, or offensive.

By signing the Enrollment Agreement, parents release The Woods Academy, its personnel, and any institution with which it is affiliated, from any and all claims and damages of any nature arising from the student's use of, or inability to use, The Wood’s system, including, but not limited to, claims that may arise from the exposure to inappropriate material and unauthorized use of the system to purchase products or services.

Parents agree to instruct their child(ren) regarding any restrictions against accessing material that are in addition to the restrictions set forth in the Acceptable Use Policy. The privilege of accessing the Internet may be revoked if a child violates the AUP

Dress Expectations

- Student appearance should contribute to the academic climate of the school and not distract from learning. Clothing should meet the following requirements: fit well, tucked in, buttoned appropriately, laces tied. Students may not dress in a manner that detracts from the learning environment this includes dyed hair, piercings (other than girls’ earlobes), or conspicuous jewelry Hair should be neat Boys’ hair may not extend beyond collar length.

Students who do not meet requirements may not participate in regular school programs and may receive detention and/or lose Tag Day privileges.

Montessori Clothing

Children should dress in play clothes and outerwear that they can easily

The WoodsAcademy 2022 2023 Parent Student Handbook

manage. Montessori children go outside every day (even on cold or wet days) so dress your child appropriately. They also go outside in the morning, so the temperature is an important consideration when selecting outerwear When there is snow, please send mittens and boots as well as shoes. All clothing should be labeled with your child’s name.

In case of mishaps or water activities, parents must send a complete change of clothing for your child underwear, socks, shirts, shorts, pants in a plastic zip lock bag (with name) to be kept at school. This is required for all Montessori students.

Tag Day Attire

Tag Day is a non uniform dress day. Clothing should be in keeping with The Woods’s standards of decorum. Examples of inappropriate dress include: torn, worn or unhemmed clothing; ill fitting clothing; unsuitable advertising or symbols, sleepwear, flip flops or sexualized clothing.

Library Books, Textbooks and Book Bags

Textbooks and library books are school property Damage or loss will be determined by the teacher or librarian and will result in replacement fees. As with all outstanding accounts, no transcripts or report cards will be released for students with outstanding damage charges or lost book fees.

Books and bags must not block emergency exits or pose other risks.

Lost and Found

Please label all clothing and school supplies. Items in Lost and Found over six weeks may be donated to charity. All items will be given away in June.

The Woods Academy Upper School Uniform

Boys Regular Uniform Boys Dress Uniform**

Tops Woods embroidered long or short sleeve polo shirt or turtleneck

White button down collared shirt, Argyle and Sutherland or Vineyard Vines tie and navy blazer with Woods emblem

Bottoms Khaki dress pants or shorts (before Halloween and after Easter only) with belt

Socks

Khaki dress pants with belt

Girls Regular Uniform Girls Dress Uniform**

Woods embroidered long or short sleeve polo shirt or turtleneck

White button down collared shirt and navy blazer with Woods emblem

Solid white, navy, or black socks

Woods Academy plaid A line skirt* or navy pants

Woods Academy plaid A line skirt*

Solid white, navy, or black socks, tights or cover the ankle leggings (no lace trim)

Shoes Black, brown, or navy school shoes

Over wear (optional) Woods embroidered navy fleece jacket or vest, approved Woods sweatshirt

PE Uniform (The Owlcove Online Store)

Woods green PE shirt and black shorts ,warm ups (in cool weather)

Athletic team uniforms on game days at the discretion of the Athletic Director.

* All skirts and jumpers are to be worn no more than three inches above the knee.

** Dress Uniform is required at all Masses, School Picture Day, Grandparents Day, and the Christmas Concert.

Lands’ End: www.landsendschool.com School no. 9000-7417-0, logo no. 04326557K (800) 469-2222

Flynn O’Hara: http://www.flynnohara.com/mOrdering.asp?nav=0401 School Code: MD057 5210 Randolph Road, Rockville, MD 20852 ~ (301) 838-8958

Owlcove, PE Uniform & Warm Ups: https://the-owlcove.myshopify.com/

The Woods Academy Lower School Uniform Boys Regular Uniform Boys Dress Uniform** Girls Regular Uniform Girls Dress Uniform**

Tops Woods embroidered long or short sleeve polo shirt or turtleneck

White button down collared shirt with Argyle and Sutherland or Vineyard Vines tie and navy blazer with Woods emblem

Woods embroidered long or short sleeve polo shirt, white Peter Pan collared shirt or turtleneck

White Peter Pan collared shirt with or without navy piping

Bottoms or Jumper

Khaki dress pants or navy shorts (before Halloween and after Easter only) with belt

Khaki dress pants with belt

Woods plaid jumper*, navy pants, or navy skort (before Halloween and after Easter only)

Woods plaid jumper*

Socks

Solid white, navy or black socks

Solid white, navy or black socks, tights or cover the ankle leggings (no lace trim)

Shoes Black, brown, or navy school shoes

Over wear (optional)

PE Uniform (The Owlcove Online Store)

Woods embroidered navy pullover or cardigan sweater, Woods embroidered navy fleece jacket or vest, approved Woods sweatshirt

Woods green PE shirt and black shorts, warm-ups (in cool weather)

*All skirts and jumpers are to be worn no more than three inches above the knee.

** Dress Uniform is required at all Masses, Upper School Chapels, School Picture Day, Grandparents Day, and the Christmas Concert.

Lands’ End: www.landsendschool.com School no. 9000-7417-0, logo no. 04326557K (800) 469-2222

Flynn O’Hara: http://www.flynnohara.com/mOrdering.asp?nav=0401

School Code: MD057 5210 Randolph Road, Rockville, MD 20852 ~ (301) 838-8958

Owlcove, PE Uniform: https://the-owlcove.myshopify.com/

PARENTS AND INDEPENDENT SCHOOLS STATEMENT

The Board of Trustees approved the PARENTS AND INDEPENDENT SCHOOLS STATEMENT from THE ASSOCIATION OF INDEPENDENT MARYLAND SCHOOLS (AIMS) as guiding principles for parent and school community relations on July 10, 2000.

The statement is reproduced in its entirety with the permission of AIMS.

SCHOOL POLICIES

PARENTAL CONCERN POLICY

The Woods Academy encourages constructive communication between its parents, faculty and administration, believing that open channels of communication enhance the trusting atmosphere valued by our community. In order to communicate effectively, parents should familiarize themselves with the administrative structure of the school and areas of staff responsibility.

Parents should utilize the following steps in sequence when raising a concern:

1 In the event that a parent has a concern regarding any aspect of the school, the parent should communicate that concern to the administrator, faculty or staff member most directly involved. For example, questions regarding a teacher’s classroom procedures should be raised first with the teacher; concerns regarding school wide policies should be raised with the Assistant Head or the Head. In order to ensure adequate opportunity for discussion of the concern, parents must call or email ahead to schedule an appointment. The faculty or staff member should attempt to resolve the concern or explain fully why the concern cannot be resolved as desired by the parent. The parent and faculty or staff member should strive to resolve the concern, and it is expected that most concerns will be adequately addressed at this stage.

2. If a parent is not satisfied with the response of a faculty or staff member to a concern, the parent may raise the concern with the Assistant Head or the Head. The Head of School is ultimately responsible for resolving any matter pertaining to the operation and management of the school.

3. If a parent is dissatisfied with the Head’s resolution of a concern, the parent may communicate that dissatisfaction in writing to the Head Evaluation and Support Committee of the Board of Trustees. That correspondence should state the nature of the concern, the parent’s suggested solution, the steps taken to resolve that concern, and the reasons for the parent’s continued dissatisfaction.

The Committee will acknowledge receipt of the parent communication and may, if necessary, contact the parent with any questions. Neither the committee nor the full Board will interfere with the decision of the Head in a matter that falls within the Head’s area of responsibility and authority. The committee, however, may consider the matter when evaluating the Head’s overall performance.

Supervision of Students

At The Woods Academy, we take our commitment to supervise our students seriously. Parents must support the following guidelines to ensure supervision of their children.

● Students are not to be in the building before 8:00 a.m. unless with a teacher or enrolled in Morning Care.

● Parents must supervise their children in the building after dismissal if they are not in an organized school activity Students will not be allowed back into classrooms after dismissal. Students on sports teams should pack their book bags before games and practice and may not be able to return to their lockers afterwards.

Pupil Records

Upon parent/guardian written request, and dependent upon approval from the business office, transcripts for students in Grades 1 8 will be released. These forms include trimester and yearly marks or grades, attendance records and the results of standardized tests. Copies of progress reports are released for Montessori students.

Parents/guardians have the right of access to the permanent record of their child. Parents/Guardians must schedule an appointment with the Head of School at least 24 hours in advance to view the records. The Head of School will be present while the records are reviewed.

All teachers have access to all students’ records, as does the guidance counselor, the clerical staff, and the administration. The State Department of Education and the local public health department have automatic access to all student files. Any other individual seeking access must have written permission from a parent/guardian and a record will be kept of same.

TRANSPORTATION POLICIES

The goal of transportation at The Woods Academy is to ensure the safety of all students, faculty, staff and visitors by proactively managing parking and transportation at the school. In addition, we seek to ensure that our neighborhood retains its peaceful and safe character, and strive to minimize the school’s impact on the volume and flow of traffic on neighborhood streets. Questions regarding transportation at The Woods Academy should be directed to the School Transportation Coordinator (STC) at 301 365 3080 x160 or jpontius@woodsacademyorg

Objectives

● Safety of all children and adults.

● Carpooling/Trip Reduction - Mandatory carpooling to reduce vehicle traffic on campus. Ifyoudriveone(1)child,pleasegoto theTransportationCarpoolMaplocatedonWoodsNet>Parking andTransportation page SelectCarpoolLocatorMap andscrollto findotherfamiliesinthevicinityofyourhome.

● Limited Neighborhood Impact - unhindered flow of traffic and required Vehicle Registration.

● Orderly Procedures for morning drop off and afternoon pick up

● Driver Courtesy and obedience to all speed limits and parking ordinances.

● Education of all drivers regarding transportation goals, policies and procedures. This includes grandparents, babysitters, nannies, and visitors.

Safety Rules

● No talking on cell phones or text messaging while dropping off or picking up students.

● No ear buds.

● Use extreme caution and be alert at all times.

● Do not engage faculty/staff in conversation while cars are moving.

● Ensure children do not stand in the driveway or behind cars during drop off or pick up.

● Obey 5 mph speed limit on school grounds.

● Come to a complete stop when coming from the back parking lot to the front of the school, and yield to traffic entering the lot from Greentree Road.

● Followthearrowsinthelanesanduseturnsignalswhenparkingin frontoftheschool.

● Always use the crosswalks

● No running along sidewalks or near traffic.

Carpooling

To comply with our Montgomery County site plan requirements, The Woods requires all families with two or more Woods students to carpool; thereby limiting each family to one trip onto campus during morning and afternoon peak hours* Families with one student are highly encouraged to form carpools with other Woods families. The school assists families in finding carpool partners through a variety of means, including the Carpool Finder Map that can be found on WoodsNet on the Parking & Transportation page.

*Peak Hours: 7:30 a.m. to 8:30 a.m. and 2:30 p.m. to 3:30 p.m.

Vehicle Registration

All family and faculty/staff drivers (including babysitters/nannies who will be transporting students) must register their vehicles on WoodsNet and obtain a registration sticker to be affixed to the outside, left hand side of the rear window. Please make any changes to your vehicle information and delete any vehicles you no longer drive.

To register your vehicle:

- Login to WoodsNet and go to the Parking and Transportation page. Click Vehicle Registration Form and then select Web Forms

Select Vehicle Registration Form and enter your new information. Click Save to submit. Updates will not be submitted if Save is not clicked.

The STC will maintain a record of all registered drivers. Only vehicles with a registration sticker will be allowed to enter the drop off and pick up lines (except in unusual circumstances).

See Figure 1.1. The STC maintains a record of all registered drivers. Only vehicles bearing a registration sticker will be allowed to enter the drop off and pick up lines (except in unusual circumstances).

* A magnet may be requested for these special circumstances: Car Dealership, Company Rental Car or Personal Rental Car. Magnets must be placed on the rear of the vehicle, close to the license plate.

Figure 1.1

Traffic Management

General Drop-Off and Pick-Up Procedures

● Always adhere to the Safety Rules listed above.

● Display your family's name card on the passenger side dashboard.

● For Montessori and Lower School students, form a single lane along the curb in front of the school, and pull forward as far as possible. See Figures 1.2 and 1.3.

● Upper School (and Lower School siblings) should be dropped off at the rear of the school.

● Do not leave your car unattended in the “moving lane” at any time during drop off and pick up hours.

● Ensure car seats are installed on the passenger (right) side of cars whenever possible.

● Children should buckle their own seatbelts and car seats as quickly as possible so that the car may exit safely.

● Do not block or turn around in a neighbor’s driveway at any time.

● No school related parking, stopping, waiting, queuing, pick up or drop off is permitted on the adjacent residential streets.

Arrival Times

● Morning Care 7:15 8:00 a.m. Students may ring the doorbell and enter through the Montessori doors.

● Montessori – 8:00 a.m. Parents may park and walk Montessori children into the building. Please use the crosswalk. Montessori students arriving later than 8:30 a m will be marked tardy

● Grade 1-8 8:00 - 8:18 a.m. Students who are not in their classrooms by 8:20 a.m. will be marked tardy. Students arriving at school after 8:20 a.m. must enter through the main entrance and sign in at the office.

Morning Drop-Off

Families with Lower and Upper School students may drop them off in the back of the school.

● Grades Montessori 4 drop off is allowed only along the blue curb in front of the school.

● Staff will be on hand to help students exit cars.

● Students should enter the building through the Montessori doors

● For safety reasons, parents are discouraged from parking their cars and walking their children into the school.

● Grades 5 - 8 drop off is allowed in back of the school at the fire hydrant or along the blue curb.

● Students should enter the building through the Rear East entrance.

● After dropping off and exiting the rear parking lot, come to a complete stop at the school’s stop sign prior to turning right in front of the school, and yield to cars entering the school from Greentree Road.

Dismissal Times

Pick-up time for multiple children is determined by the dismissal time of the oldest child in the group.

● Montessori

11:30 a.m. for half-day students 2:45-3:00 p.m. for full-day Students

3:00 3:15 p m for MF and OWLS with Lower or Upper School siblings

● Grades 1 4 3:00 3:15 p.m.

● Grades 5-8 – 3:15-3:30 p.m.

● Half Days

Montessori

Half days are listed on the school Calendar on WoodsNet.

▪ 11:30 a.m.- Morning students and Owls

▪ 11:45 a.m.-12:00 p.m. - Montessori Full Day with siblings in Montessori

▪ 12:00 12:15 p.m. Montessori students with Lower/Upper School siblings

Grades 1 8

Half-days are listed on the school Calendar on WoodsNet.

▪ 12:00-12:15 p.m.

Afternoon Pick-up

Pick up time for multiple children is determined by the dismissal time of the oldest child in the group.

● Always adhere to the Safety Rules and General Drop-Off and Pick-Up Procedures above.

● Drivers picking up only Montessori students may proceed directly to the Montessori doors.

● Remain in your car, and Montessori staff will escort children to their cars.

The WoodsAcademy 2022 2023 Parent Student Handbook

● If your child must be dismissed quickly, we suggest you arrive early so you will be toward the front of the dismissal line. Montessori student cars may begin to line up as early as 2:40 p.m.

● All other cars will be directed to the back parking lot to prevent queuing on Greentree Road

● If your child is not outside by the time you reach the Lower School end of the driveway, you must exit onto Greentree Road and re enter the dismissal line.

● Parking is extremely difficult at dismissal. Plan to arrive before 2:45 p.m. or after 3:25 p.m. if you must park for any reason.

● If you arrive after dismissal ends, you must park and come into the main office to pick up your child.

● If you have picked up your children after school ends, but are still in the building on business, your children must remain under your direct supervision. Students are not permitted to be anywhere in the building unsupervised.

Dashboard Name Cards

Color coded name cards are provided by the school for the dashboard of your car(s). If you have more than one child in your family at The Woods, the name card will be by the oldest child in the family.

● Montessori: Green

● Lower School (Grades 1 4): Blue

● Upper School (Grades 5 8): Yellow

Late Pick Up

● Understandably, at times, delays at pick up are unavoidable If you are running late, please call the school.

Montessori students will be taken to After Care. A drop in fee of $17 per hour will be charged and invoiced by the Business Office.

Please DO NOT send in a check.

- Lower School students will be taken to Lower School Study Hall. A drop-in fee of $17 per hour will be charged and invoiced by the Business Office. Please DO NOT send in a check.

Upper School students will be taken to Upper School Study Hall. A drop in fee of $17 per hour will be charged and invoiced by the Business Office. Please DO NOT send in a check.

Please Note: If you are late more than three (3) times to pick up your child from After Care during the school year, you will be required to complete all required licensing forms, in addition to the hourly drop in rate.

When Plans Change

Montessori Teachers must have a written note (or email) one day prior when student:

● Has permission to go home with another child

● Will be picked up by someone other than the usual driver, or

● Will attend After Care as a drop in.

In an emergency, please call the office at 301 365 3080 to notify the teacher of a change in plans. Written permission must be given to allow family, babysitters, or friends to pick up your child on a regular basis.

Parent and Visitor Parking

● Limited visitor and handicap parking is available in front of the school.

● DO NOT PARK IN RESERVED SPACES. These spaces are ONLY for the use of families who have purchased them at the annual Woods Academy Auction.

● Parents and visitors MUST enter through the main doors and sign in at the main office.

Event Parking

Special school events often require additional parking accommodations. All drivers, including faculty and staff, must use alternate satellite parking arrangements when requested.

First Day of School Admission Open Houses

Back to School Nights Arts Celebration (Spring) Grandparents & Special Friends Day 8th Grade Graduation

Halloween Parade Montessori Graduation

Christmas Concert Last Day of School Montessori Breakfasts

Enforcement

Pursuant to enrollment and employee contracts, family and faculty/staff drivers must obey local traffic and parking laws and must comply with The Woods Academy Transportation Management Plan.

An initial violation of these policies will result in a mandatory conference with the STC and recordation of the infraction in the STC log. A second infraction during the school year will result in written notice and a mandatory meeting with the Head of School within ten days of the infraction. A third infraction during the school year will result in a monetary fine (currently $100).

The WoodsAcademy 2022 2023 Parent Student Handbook

Subsequent infractions during the school year will result in the imposition of additional fines, with the dollar amount of each subsequent fine increasing (currently by $100), and/or may result in other remedial actions such as the suspension of on site driving privileges or non renewal of your enrollment contract(s).

Questions regarding transportation at The Woods Academy should be directed to the School Transportation Coordinator at 301 365 3080 x160 or jpontius@woodsacademy.org.

Figure 1.2

ATTENDANCE POLICIES

Arrival Times

● Grade 1 8 students should arrive between 8:00 a.m. and 8:18 a.m. Students who are not in their classrooms by 8:20 a.m. are tardy.

● Montessori students arriving later than 8:30 a.m. will be marked tardy.

● The northeast vestibule door is closed after 8:20 a.m. Lower School doors close at 8:30 a.m. Students arriving after that time must enter through the main entrance and sign in at the front office

Tardiness

Students are sometimes tardy because of medical appointments or illness. Tardies incurred for these reasons will be marked as “Excused.” All other tardies will be entered into the permanent record as “Unexcused.” Late students who do not sign in will be marked “Unexcused” (“Excused” and “Unexcused” apply to Grades 5 8 only.)

Absences

Absences due to illness, doctor appointments, and high school visits are excused absences. Students who are absent must bring a note the next day to their homeroom teacher or their absence will be marked “Unexcused.” (“Excused” and “Unexcused” apply to Grades 5 8 only)

In some cases, parents may choose to include their students in family trips that do not coincide with school vacations. Such absences are discouraged. In such situations, parents should notify the school of the planned absence. These absences will be recorded as “Unexcused.”

Early Dismissal & Dismissal with Another Parent

If a child is to leave school earlier than regular dismissal send a note to the homeroom teacher or advisor that morning. We require that you come into the school office and sign your child out. No child will be permitted to leave school unless picked up in the office.

A signed permission note from parents is required when children are to go home with another parent. Please send a note to your child’s teacher indicating with whom your child will be departing a day in advance. Phone calls are discouraged.

Doctor Appointments and Planned Absences

Teachers value their time with your child, and request that you keep your child in school whenever possible. Doctor and orthodontist appointments should be scheduled outside of the school day whenever possible.

Emergency Closings and Delayed Openings

The Woods subscribes to Parent Alert, an emergency notification service for schools. This subscription permits us to reach parents and guardians efficiently in the event of an emergency or an unanticipated event. In addition, parents are encouraged to sign for “AlertMCPS” to receive text messages or e mail from Montgomery County Public Schools during weather related emergencies and other major events that impact school system operations. Alert MCPS is administered by Montgomery County Public Schools and is part of the Montgomery County Alert System.

Weather Closings: During inclement weather, The Woods follows the Montgomery County Public School (MCPS) System's decisions for closings. Under normal circumstances if MCPS are closed, The Woods Academy is closed. Be sure to listen to the radio for official announcements. When MCPS schools are closed for professional days, the Woods will use ParentAlert, our emergency notification system.

Delayed Opening: The Woods follows MCPS decisions for delayed openings. For a two hour delay, supervision begins at 10:00 a.m. Montessori Morning children are welcome to attend. Morning care will begin at 9:15 on delayed opening days.

Early Closing: The Woods Academy follows MCPS decisions for early closing If a specific closing time is given, The Woods (including Extended Day, After Care, Lower School Study Hall and Upper School Study Hall) will close at that time. When afternoon activities are canceled by MCPS, After Care and Study Halls will close at 4:00 p.m.

Note: The Woods Academy reserves the right to change Weather Closing and Delay policies and make its own weather related decisions. If this is done, an all school announcement will be made to notify the community of the change to this policy and any new procedures to follow.

HEALTH AND SAFETY POLICIES

Child Abuse

Any teacher, counselor, or other professional employee of the school who believes or has reason to believe that a pupil has been abused is required to make a report in the form and manner required in Article 27 35A, Annotated Code of Maryland.

All teachers become familiarized with procedures included in the faculty handbook for reporting suspected child abuse at the first faculty meeting of each school year. The teacher, counselor or professional employee files the report and notifies the Head, Assistant Head or the guidance counselor.

Health Room Policies

Required State of MD health forms must be completed and returned to the school before the school year begins Students may not begin school until The Woods Academy receives the required forms. Please login to WoodsNet > select Health for information on how to login to your Magnus Health account to access your child(ren)’s Student Medical Record(s). All REQUIRED health requirements and forms are available here. More information is also available on how to download the Magnus Health App.

All medications, whether prescription or over-the-counter, MUST be turned into the Health Room by a parent or guardian. No student will be permitted to possess any type of medications at any time including field trips (except inhalers). All unused medications not picked up by the parents/guardians by June 20 will be destroyed.

Students who have a contagious condition should be kept home from school at least 24-48 hours after which they have ceased to be contagious. Parents are requested to share as much information as possible with the school regarding their child’s contagious and communicable disease so that we may help to assess the safety for the child and others in the school.

Visitors

Parents and guests are required to report to the main office and sign in at the Front Office when visiting the school. It is never appropriate to enter a classroom to deliver notes, lunches or books.

No Smoking Policy

Smoking is not permitted in the school building, in front of the building or in outside areas frequented by students.

WoodsAcademy

Asbestos

In October 1986, the U.S. Congress enacted the Asbestos Hazard Emergency Response Act (AHERA). Under this law, comprehensive regulations were developed to address asbestos problems in public and private elementary and secondary schools. These regulations require most schools to inspect for friable and non friable asbestos, develop asbestos management plans that address asbestos hazards in school buildings and implement response actions in a timely manner.

These regulations assign schools many new responsibilities Our program is fulfilling these responsibilities through our asbestos management plan. This plan contains information on our inspections, re inspections, response actions and post response action activities, including periodic surveillance activities that are planned or are in progress.

You can review this plan during normal business hours without cost or restriction.

If you have any questions about reviewing our management plan, please contact our Director of Facilities at extension 170.

STUDENTS WITH FOOD ALLERGIES

The Woods Academy acknowledges and respects that they enroll students who have food allergies. The Woods is committed to working in partnership with parents to ensure a safe environment for students. The Woods makes the following accommodations for students with food allergies:

● The school nurse compiles a list of "Children with Known Allergies" each fall based on the required health forms received. The list is distributed to the faculty at the beginning of the year and is updated and re-distributed as new information becomes available.

● Following the distribution of the "Children with Known Allergies" list, homeroom teachers and advisors communicate with their parents in writing what allergies exist in their homeroom / advisory and request that parents bear this in mind when sending in food for the whole group, including field trips and special events.

● Homeroom / Advisors teachers will also contact parents of students with food allergies and request an alternative snack to be kept in the classroom to ensure students with allergies will always have an acceptable food option during times when food is brought into the classroom for special occasions.

● Faculty must communicate with substitute teachers any information on students with known food allergies.

● Children with severe (life-threatening) food allergies must provide The Woods with an EpiPen along with a MD Allergy Action Plan that is completed by the child's physician and parents The action plan is kept with the EpiPen in the Health Room.

● As a result of the “School Access to Emergency Epinephrine Act,” the State of Maryland provides two EpiPens and 2 EpiPen Jr’s to be used for a first-time anaphylactic reaction.

● The Woods provides a table in the lunchroom (MPR) at which grade level students with allergies can elect to sit and eat their lunch In addition, Montessori classrooms are nut free spaces, and the Flex Room where the Owls eat their lunch has a designated nut free table. Extended Day also provides a table where children with food allergies can eat during lunch.

● Students are instructed that they should never share food to prevent accidental exposure.

● Other classroom/school hazards including art/craft project supplies and toys may include allergenic foods (peanut shells for art projects, Play Doh and wheat allergy). Faculty will refer to the “Children with Known Allergies” list during planning phases of classroom activities.

● The Woods Academy will enforce a “ no eating” policy for its grade level students on school buses (its own and those it rents) during field trips and transportation to school sporting events

● Each fall, The Woods Academy will provide training to its faculty pertaining to best practices when dealing with students with food allergies.

● The Woods Academy stresses the idea that parents with students who have food allergies need to educate their child in the self-management of their food allergy, including:

o safe and unsafe foods

o strategies for avoiding exposure to unsafe foods

o symptoms of allergic reactions

o how and when to tell an adult they may be having an allergy-related problem

o how to read food labels (age appropriate)

VOLUNTEERISM AND ACTIVITIES POLICIES

Parents are expected to volunteer in one or more school or WAPTO sponsored activities.

Parent Ambassadors

Parent Ambassadors encourage parents to attend and volunteer at WAPTO events, welcome new families, serve as a resource for new parents, and

The WoodsAcademy

2022 2023 Parent Student Handbook

assist their child’s teacher with class party planning.

Solicitations and Announcements

School communications including the E Folder and the website are intended to inform members of the school community about school programs. Occasionally, families or organizations may want to make an announcement relating to family news or inform families about non-Woods programs. Families should contact the Director of Marketing & Communications for permission to include these types of announcements in school communications. These announcements do not represent The Woods Academy and may not be used to solicit funds or donations.

Parent Activities Involving Money

Parents may not collect or seek to collect money for school activities such as year-end class gifts, non-school sponsored sports clinics, etc., without permission from the Director of Development.

Birthday/Event Parties

We welcome the celebration of each child's special events as arranged ahead of time with the homeroom teacher/advisor. If a private celebration is to be held at another location, invitations may not be distributed at school Parents should consider the inclusive nature of The Woods when inviting guests to private parties.

ADMISSION & PAYMENT POLICIES

Admission Decisions

Admission decisions are based on furthering the school’s mission, with special attention to the following:

Standardized Testing

Socio-economic and Ethnic Diversity Transcripts Gender Recommendations

Siblings

School visits Legacy

Continuous Enrollment and Tuition

The Woods Academy’s enrollment is continuous from the initial enrollment year until the student graduates 8th grade Upon acceptance to the school, both parents or guardians are required to complete the initial enrollment process and execute the Continuous Enrollment Agreement.

Every year, the Board of Trustees sets tuition for the following school year in January. Unless parents notify the Business Office in writing by February 15th enrollment plans have changed for their child, a non-refundable tuition deposit will be billed to the family’s FACTS account in order to hold a spot for the student for the following school year. June 1st of every year will remain as the financial binding date for the full tuition, as stated in the Continuous Enrollment Agreement, for the following school year.

It is the obligation of each parent or guardian to pay all tuition and fees for the full academic year, whether or not the student completes the year, and to ensure that all tuition and fee payments are received on or before the specified date. The obligation to pay tuition and fees for the full academic year is unconditional, and after June 1 no portion of such tuition and fees will be refunded or canceled in the event of a student’s absence, withdrawal or dismissal. A tuition refund insurance plan is available at an additional cost

Payment Policy

The Woods Academy partners with FACTS to manage our tuition payment program and to provide parents with convenient online payment options. During the initial enrollment process parents are directed to FACTS to elect their payment plan and enter their financial account information. Payment terms selected will remain in effect for the term of the continuous enrollment agreement, unless parents request a change through the Business Office. From that point on, parents may access, view their accounts and make payments through the parent portal, WoodsNet. Select

The WoodsAcademy 2022 2023 Parent Student Handbook

Family Info and then click FACTS in the menu to view your account at any time.

FACTS fees for each payment plan are listed below. Please note that there is an additional convenience fee of 2 95% associated with the use of credit cards.

In the event a financial account is in arrears, student records will be withheld. If an account is in serious arrears, a student’s attendance may be suspended. The school reserves the right to apply a late tuition payment fee of $50 00 per month per student for all payments 30 days past due until the financial account is brought into good standing.

Payment Plans and Related FACTS Fee

Plan Option Payment Due Date

1 payment 100% paid through FACTS by ACH or Credit Card

2 payments paid through FACTS by ACH or Credit Card

FACTS Annual Fee

June 1, 2022 $20/family

June 1, 2022 (60% of total tuition) &

January 1, 2023 (40% remainder of balance)

$20/family

10 payments paid monthly through FACTS by ACH or Credit Card May 2022 February 2023 $50/family

Tuition Assistance

The Woods Academy provides tuition assistance in order to make available opportunities to students from diverse financial backgrounds. In support of the school’s mission and philosophy, tuition assistance demonstrates the school’s commitment to attract and retain students who will benefit from the educational experiences offered by the school and enhance the school community.

The Board of Trustees has established a tuition assistance fund, “Sharing In Growth.” Sharing In Growth is funded by Board designated allocations through the annual budget process and/or specified fundraising events and grants and restricted gifts received for the purpose of tuition assistance. Tuition assistance is distributed from Sharing In Growth and is determined

The WoodsAcademy 2022 2023 Parent Student Handbook

based on the needs of the school and the applicants.

The Woods Academy utilizes FACTS to collect information and assist in determining eligibility for tuition assistance. The deadline to submit financial information to FACTS is January 31 of each year. In addition, completed tax returns for the most current tax year are required in order for the tuition assistance application to be considered complete. The tax return information must be submitted by February 15. Tuition assistant applicants will receive award letters soon after, however, awards will not be finalized and granted until the required tax information is received.

The tuition assistance committee carefully considers each applicant’s financial need based on FACTS information, compares all applicants’ needs, and considers the school’s available resources.

Applications for tuition assistance will be considered annually for students entering Kindergarten through eighth grade who are either new or re registered for enrollment. Applications for tuition assistance will not affect admission decisions.

All information relating to applications and awards for tuition assistance will be held by the school and shall be held by the recipient in the strictest of confidence

Toilet Independent Policy (Montessori Program)

The Woods Academy Montessori Program requires all children to be completely potty trained before entering school. Independent toileting means knowing when they have to use the bathroom, removing necessary clothing, wiping, flushing and washing hands. There are bathrooms in each of the Montessori classrooms At school, we expect children to need only minor assistance if any.

Administration

Title Name E mail Ext

Head of School

Joe Powers jpowers@woodsacademy.org 120

Assistant Head of School Jodie Shoemaker jshoemaker@woodsacademy.org 125

Director of Admissions Molly McNamara Hugo

admissions@woodsacademy.org 130

Director of Development Traci Grigg tgrigg@woodsacademy.org 520

Director of Finance & Operations Hasmig Mahshigian hmahshigian@woodsacademy.org 145

Director of Marketing, Communications, and Alumni Relations

Director of Technology

Caitlin Chalke cchalke@woodsacademy.org 370

Eric Smith esmith@woodsacademy.org 400

Directors

Director of Athletics Erin Ricca ericca@woodsacademy.org 325 Facilities Gerardo Saucedo gsaucedo@woodsacademy.org 170

Director of Guidance & Counseling

Andy Rhein arhein@woodsacademy.org 155

Co-Director of Montessori Lyndsey Canter lcanter@woodsacademy.org 270

Co-Director of Montessori Michele Carpenter mcarpenter@woodsacademy.org 535

Director of Extended Care Kayleigh Stapleton kstapleton@woodsacademy.org 180

Director of Lower School Katya Pilong kpilong@woodsacademy.org 253

Director of Upper School Paul Paoletti ppaoletti@woodsacademy.org 365

Staff

Registrar Margaret Apau mapau@woodsacademy.org 110 School Nurse Jeaneen Cavanaugh jcavanaugh@woodsacademy.or g 115

Business Manager Heggie Shegerian business@woodsacademy.org 140

Business Office Assistant Susan Sabatano ssabatano@woodsacademy.org 175

Data Manager Sam Gallagher sgallagher@woodsacademy.org 165

The Woods Academy ~ Phone 301 365 3080 Transportation, LS Guidance Jane Pontius jpontius@woodsacademy.org 160

Special Teachers

Art Tiara Butler

tbutler@woodsacademy.org 420

French Kimberley Jibladze kjibladze@woodsacademy.org 254 Jocelyn MacDonald jmacdonald@woodsacademy.org 575

Spanish Rina Bados rbados@woodsacademy.org 335 Lis Sheehan lsheehan@woodsacademy.org 515 Catherine Gonzalez cgonzalez@woodsacademy.org

Learning Support Coordinator Kelly Tanzi ktanzi@woodsacademy.org 492

Learning Support and Curriculum Specialist

Kelly Nalls

knalls@woodsacademy.org 253

Music Sharon Pabon spabon@woodsacademy.org 410

Physical Education

Tom Parker tparker@woodsacademy.org 235

EMERGENCY MANAGEMENT PLAN

In the event of an emergency involving the school, the following plans are to be put into effect It is understood that the plan may be modified given the details of a particular situation The Woods Academy follows the procedures outlined by the Montgomery County Public Schools (MCPS) and the Montgomery County Police Department (MCPD) for emergency preparedness situations related to Lockdown, Evacuation and Shelter. MCPD provides training for staff on emergency plans, including Avoid Deny Defend (ADD) procedures.

The Head shall have the responsibility for convening OSET (Onsite Emergency Team). The OSET team is comprised of administrators, led by the Head of School, or designate, that manage the various emergency plans and procedures.

Lockdown

Lockdown is an emergency alert and response to imminent danger in the school or on campus. Students, staff, and visitors report to the nearest securable location under adult supervision. An administrator ensures that 911 is called to request immediate assistance. Students, staff, and visitors remain secured, away from all windows and doors until authorities have controlled the situation Lockdown procedures consist of:

● Notify 911 and the front office

● Immediately go to the nearest securable location

● Sweep/scan hallways, if safe to do so

● Secure classroom and office doors

● Close blinds and cover door windows

● Turn off the lights

● Maintain silence

● Ignore alarms and bells

● Wait for further instructions

Evacuation

Evacuations are emergency alerts and responses called by an administrator when it is too dangerous to remain in the building. During a fire evacuation, students, staff, and visitors must leave by the nearest exit and go to their assigned locations, 50 feet away from the building. In non fire evacuations, an administrator may call a directed evacuation which requires students,

staff, and visitors to move to a location that is at least 300 feet away from the building. Evacuation procedures consist of:

Fire Evacuation

● Fire alarm is pulled

● Notify 911

● Students/ staff/ visitors leave the building by the nearest exit

● Everyone must evacuate at least 50 feet from the building

● Attendance is taken by school officials

Directed Evacuation

● Notify 911 and front office

● A plan of evacuation is determined by the OSET team

● Announce by PA or other form of communication, routing occupants away from danger area

● Everyone must evacuate at least 300 feet from the building, and possibly to the off-site safety center.

Shelter

Shelter is an emergency alert and response called by an administrator when it is too dangerous to leave the school. There are three types of shelter alerts.

Public Safety Shelter is used if there are public safety actions occurring in the community near the school. Procedures for such an event are as followed:

● All students, staff, and visitors are brought into the main buildings

● Exterior doors are secured

● Classroom instruction continues

● Ascertain purpose of any visitors

● Public safety officials will notify the school when the situation is under control.

Severe Weather Shelter is used when a high wind or damaging storm warning has been issued for the community near the school. The staff will monitor the weather reports. Procedures for such an event are as followed:

● Bring students, staff, and visitors into main building

● Move to weather safe designated areas on the main hallway and lower school hallway.

An Outside Hazardous Materials Release requires students, staff, and visitors to be brought into the main building. Procedures for such an event are as followed:

● All students, staff and visitors report into the main buildings.

● Maintain locked exterior doors and windows

● Shutdown the ventilation system

● Public safety officials will notify the school when the situation is under control

Earthquake Procedures and Evacuation:

● At the first onset of an earthquake, persons should get under a heavy desk, table, and chair or under a door jamb. If in the gym or MPR, seek shelter under or between the bleachers or the tables. When possible, an announcement will be made over the loudspeaker that we are having an earthquake and all persons should take appropriate shelter.

After remaining in your respective safe-place until the shaking has stopped, persons should then be prepared to evacuate the building. When possible, an announcement will be made over the PA or through assigned OSET members to evacuate the building. The evacuation proceeds through pre determined safe routes and evacuees gather outside in a safe area away from the buildings, fences, walls, electricity poles, bridges, and trees, at least 300 feet from the school building.

● At the assembly point, the evacuees are grouped in order of classrooms, departments or floors whichever is more convenient to facilitate the next step, which is roll call.

● During the roll call, teachers, floor monitors, or others designated determine if everyone is present. In the event of a real earthquake, a search and rescue team would have to be dispatched to look for those missing.

● After the roll call, there will be an evaluation of the facility by the Director of Facilities, Director of Finance and Operations, and the Head of School to determine any damage to the facility or surrounding area. Students and faculty will remain in their roll call areas until a determination is made regarding the safety of the building.

● Remember that only by practicing will occupants of a building be reasonably sure that in the event of a serious earthquake they will be able to respond appropriately. Additionally, the OSET team will review all procedures and events after the event to see where/if the institution identifies snags in the drill, problem areas, or potential problem areas.

Fire Drill/ Event Procedures:

All teachers are to be acquainted with fire regulations and drill procedures for each room in the building. These procedures are to be posted by each classroom door. Fire drills may be carried out not only when class is in session, but also during assemblies, lunch, etc. Be prepared for blocked entrances. Faculty and staff in the front hallway at the time of the drill/event who are not directly supervising any students should assist Extended Care personnel with the exit of the little children.

It is important that you read the “Fire Escape Route” directions that are placed in each room.

When the fire alarm is activated:

● Close all windows and doors, including the outside doors.

● Turn off all lights.

● Take roll books outside.

● The teacher in 4A (Room 114) is responsible for checking the Lower School bathrooms and the teacher in the 7th & 8th Grade Science Room (Room 408) is responsible for checking Upper School bathrooms.

● Take a Walkie-Talkie if you are in the following rooms – 1st grade (Room 221) and 8th grade (Room 402), Montessori II (Room 205), and the PE Office - THIS IS IMPERATIVE. Walkie-Talkie must be on and tuned to Channel 3.

● Students are to leave the building in a quiet and orderly manner.

● Once you have reached a safe area, check attendance.

● If there is a fire drill other than normal classroom time, for instance during lunch or changing classes, students are to leave the building by the nearest exit. Upper School students have been instructed to report to the nearest adult with a Walkie Talkie. This adult should make a note of the students that they have in their care and when called upon by the person in charge (see below) report the names to him/her. Lower School students are to remain with the adult that they are with at the time of the fire drill.

● The person in charge of communicating during the roll call (school nurse/ registrar) will contact each person with a Walkie Talkie requesting an accounting of the students that they have in their care. PLEASE DO NOT USE YOUR WALKIE TALKIE UNLESS YOU ARE CONTACTED BY THE PERSON IN CHARGE.

● Likewise, when you are contacted by the person in charge, report the names of any students that you would normally have in your care but you are unable to locate

● DO NOT return to the building until you have received the “all clear” from the person in charge even if the fire alarm stops ringing. “All clear” will be announced over the Walkie-Talkies.

● Once you have received the “all clear,” have the students return to the building in a quiet and orderly manner.

Additional Guidelines:

● The last person leaving the room must close the door.

● Montessori classes exit at the rear of the room if the hallway is blocked.

● All other rooms follow exit routes posted on the back of doors.

Note: If all or part of your class is with a special teacher or in the library, the special teacher or librarian is responsible for them. If a child from your class has gone on an errand for you or to the bathroom, you are responsible for the child.

Crisis Supplies, Shelter, and Resources:

Emergency supplies: first aid kit, water, blankets, large plastic bags, juice, snacks, diabetic needs, and gloves are on site and readied at all times

Contact the Bethesda Police Department to Notify in an Emergency by calling 911, and in a non-emergency by calling 301-279-8000.

Off-Site Evacuation Shelter: Bradley Hills Presbyterian Church, 6601 Bradley Blvd. Bethesda, MD (301)365 2850. Linda@bradleyhillschurch.org

Out of Area Communication Center: Virginia Beach Friends School, 537 Laskin Rd, Virginia Beach, VA 23451, 757-428-7534. Contact: Mike Barclay

Woods Academy Security Cameras are accessed by mobile device by all administrators and shared with local law enforcement as needed.

See Something Say Something

In the event that there is activity on or around school grounds that appears to be odd, individuals should contact the front office immediately by phone, 301 365 3080, or by walkie talkie, channel 3. Faculty and staff may contact their Division Director, Assistant Head of School, or Head of School as well.

If eminent danger or safety is perceived, call 911 and report the activity to authorities immediately.

Once the front office is called or admin is contacted, describe the activity or actions observed. An administrator will respond promptly and help with assessing the situation. The activity or individuals will be assessed and officials may be contacted as we investigate. If danger appears present, we will call 911 immediately and clear the area of people. We will wait for the officials to assess the situation and notify us of next steps. If possible, The Woods administrators may approach the activity or individual(s) to further understand or address the situation. In a non emergency situation, The Woods administrators will investigate/monitor the situation. We may call the MCPD non emergency line, 301 279 8000, to report the suspicious activity and ask for support to monitor the area in the future.

Communication and Reunification Guidelines

Communication during such events is essential. Communicating with staff/ faculty and students during such events will be done promptly and through the best means available given the circumstances. We have many ways (loudspeaker, email, Parent Alert, classroom phones, website, social media, etc ) which can and will be enacted when necessary

Communication with parents is essential as well We will enact Parent Alert, our emergency communication platform, and other modes of

communication as necessary (email, website, etc.). We will also communicate with our Out of Area Communication Center and they will be notified of news or updates. Parents will be able to call this site to get updates in the event the emergency management plan is enacted. We will work in the safest and most efficient means possible to have timely communication during any such event.

Additionally, we will work in the safest and most efficient means to reunite students with parents in the event of an emergency that requires us to dismiss from school other than the usual time or location. Parents should not come to the school during any such event until the school and/or

emergency responders have determined it is safe to do so. Parents, guardians and other authorized individuals should come to the school or location only after being notified to do so by the school or authorities.

Important: In the event we have a situation that requires us to enact any of these plans, only the Head of School is authorized to speak to the media on behalf of the school.