SUNY POTSDAM ORIENTATION 2011 New Student Checklist
A journey of a lifetime begins with a single step
CKLIST
T CHE N E D U T S NEW
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tentative orientation schedule First Year Students Schedule DAY 1: Orientation Check-in Student IDs, CCAs, Welcome
9-11 am
Draime Hall
Welcome Luncheon
11:30 am - 12:15 pm
Student Union Multi-Purpose Room
12:30 - 1:15 pm
Knowles Hall Multi-Purpose Room
1:30 - 3:25 pm
Student Union 2nd Floor
Orientation Leader Presentation
3:30-4 pm
Dunn Theatre
Financial Aid - Susan Aldrich, Director
4-4:20 pm
Kellas Hall 106
Student Conduct & Community Standards
4:20 - 4:50 pm
Kellas Hall 106
5-7 pm 6-7 pm 7 pm - ?
Kellas Hall 106
7:30-8:15 pm
Student Union Multi-purpose Room
8:15-9 am
Knowles Multi-purpose Room
Students sit with Orientation Leaders and guests sit with Academic Advisers Introduction to Academic Life (Parents & Students) Tammy Durant, Student Success Center Caroline Downing, General Education Program Susan Manfred, Academic Transfer Services Scheduling Basics 1 Meet your Orientation Academic Adviser This segment is an overview of the academic schedule, catalog, and basic preparation for academic advising.
Student Accounts – Susan Kirwan, Director
Annette Robbins, Coord., Student Conduct & Community Standards John Kaplan, University Police Kickie Britt, Music Business Dept., Alma Mater BBQ Dinner Evening Activities: Orientation Leader Advising Karoke, campfire, smores and a variety of other fun activities. DAY 2: Breakfast Bar
Student Affairs Panel Center for Campus Life/Residence Life: Amanda Grazioso, Assistant Director Health Services: Dr. Richard Moose, Director of Student Health Services Center for Diversity: Shelia Marshall, Director Student Leadership Opportunities Ruth Policella, Director of Student Leadership Computing & Technology Services Steve Major, Technology Support Professional PACES (Potsdam Auxiliary Services)
Knowles Multi-purpose Room
Abby Lee, Marketing Coordinator (Dining, Vending services, College Book Store, Union Market) TelCom
9:30-9:45 am
Brenda Bennett, Director
9:45-9:55 am
Scheduling Basics 2 – register for classes!
10 am- 12:30 pm
Student Union 2nd Floor
Anytime after you register
DraimeOrientation Hall - Ground 2010Floor New Student Checklist
Individual Advising with your academic adviser Interactive Technology Exercise Each student must meet with his/her adviser at a pre-set time to register on BearPAWS. The rest of the afternoon is available for students/families to meet with the various student offices or take a campus tour arranged by the Orientation Leaders. Most offices are open on a walk-in basis. One exception is the Financial Aid Office, they are available for appointments only. Check-out
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tentative orientation schedule Note:
Attendance at workshops for families is optional.
Families Schedule
DAY 1: Orientation Check-in Student IDs, CCAs, Welcome
9-11 am
Draime Hall
Welcome Luncheon
11:30 am - 12:15 pm
Student Union Multi-Purpose Room
Introduction to Academic Life (Parents & Students) Tammy Durant, Student Success Center Caroline Downing, General Education Program Susan Manfred, Academic Transfer Services
12:30 - 1:15 pm
Knowles Hall Multi-Purpose Room
Student Services Presentation Part I Financial Aid – Susan Aldrich, Director 315-267-2162 Student Accounts – Susan Kirwan, Director 315-267-2137
1:30 - 3:15 pm
Knowles Hall Multi-Purpose Room
Orientation Leader Presentation
3:30-4 pm
Dunn Theatre
4-5pm
Thatcher Hall 2nd Floor
BBQ Dinner Questions and Answers w/ Campus Life staff Evening Activities w/ Parent Orientation Leaders Planetarium Show (begins at 7:15 p.m. sharp) followed by a movie and popcorn!
5-6 pm 6-7 pm 7 pm - ?
Behind Student Union Draime Main Lounge
DAY 2: Breakfast Bar
7:30-8:15 pm
Union Dining Court
8:15-8:45 am
Kellas 103
8:45 -9 am
Kellas 103
Students sit with Orientation Leaders and guests sit with Academic Advisers
Student and Family Transitions
Counseling Center – Jeff Lazovik, Director 315-267-233 Will be joined by counselors Julie Rapczynski, Gena Nelson, and/or Josh Brown
Student Services Presentation Part II Career Planning - Karen Ham, Director 315-267-2344 Experiential Education – Toby White, Director 315-267-2863 PACES (Potsdam Auxiliary Services) Abby Lee, Marketing Coordinator (Dining, Vending services, College Book Store, Union Market) Local Pharmacy Representative: Tips your student should know Joe Tyson 315-262-0529 Health Services Richard Moose, M.D., Director 315-267-2377 Coffee Break Center for Campus Life/Residence Life Eric Duchscherer, Director of Residence Life
9-9:10 am 9:10-945 am 9:45-9:55 am 9:55–10:20 am
TelCom Brenda Bennett, Director Parent/Family Programs & Family Weekend Louise Tyo, Director, 315-267-2735 Student Conduct & Community Standards, Campus Safety Annette Robbins, Coord., Student Conduct & Community Standards John Kaplan, University Police
10:20–10:30 am 10:30-10:45 am 10:45–11:30 am
Campus Tours The rest of the afternoon is available for parents to meet with representatives from various student services.
11:30 am- 12:30 pm
Student Union 2nd Floor
Check-out
Anytime after you register
Draime Hall - Ground Floor
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faqs What happens at Orientation? Orientation is a student’s first opportunity to become part of the Potsdam community. You will have an opportunity to meet other first year students, get to know the campus’s programs and services and most importantly, you will meet with an Academic Adviser to choose and register for your fall classes. What time does Orientation begin? Check-in for orientation is between 9-11:15 a.m. the first day of each session. The opening luncheon begins at 11:30 a.m. It is very important that students and their guests arrive by 11:15 a.m. Based on availability, you may make changes to your orientation session by calling the Office of Student and Family Transitions. Changes must be made one week prior to the scheduled session date.
Note:
EOP students will attend a special orientation session on August 19-26. Look for another mailing from the EOP Office soon!
What is the cost and how do I pay? • Student Orientation Fees will be included in your College bill. • Freshman Orientation Fee is $195. This fee includes housing, accommodations, meals and activities. • Students will spend the night on campus. Roommate selection will be provided for the one evening. These roommates are not the roommates the student will share rooms with in the fall. All students are encouraged to spend the night in the residence halls. • Freshmen Orientation Guest Fee is $95 per guest and includes housing accommodations in a dormitory, meals and activities. • Guest Orientation Fees are not included in the student bill and should be paid via credit card (see registration form online), check or money order made payable to PACES 611 and mailed to the Office of Student and Family Transitions, Attention: Marta Whalen, SUNY Potsdam, 128 Sisson Hall, Potsdam, NY 13676. Guest fees must be received in this office prior to your arrival at orientation. • Parents and guests will spend the night in Draime Hall. • Guests may choose to stay off campus and attend orientation for a reduced fee of $80. Lodging options are available at the St. Lawrence County Chamber of Commerce: http://northcountryguide.com Do parents have to come to orientation? It depends on the family. We have a very successful family program that we are confident parents will enjoy (we receive rave reviews each year). Almost all of our parents have gained useful information and peace of mind for having attended. What do parents do during orientation? Parents attend many informative and interactive sessions concerning campus services. Highlights include: Parents and Faculty Q & A session, our student life play followed by “Letting GO” workshop, and Parent transitions session. What if I have to arrive the night before? We recommend you contact one of our local hotels and make a reservation for a moderate price in the Potsdam, Canton, or Massena area. This Web site may be helpful, St. Lawrence County Chamber of Commerce: http://northcountryguide.com What do I need to bring to orientation? •Neither residence hall is air conditioned. You are encouraged to bring a fan from home. •Umbrella, sweater, personal toiletries, alarm clock and anything needed for an overnight stay. What if my parents sign up and cannot make it to orientation? You can be reimbursed for the guest fee if you cancel at least two days prior to the orientation date.
Orientation 2010 New Student Checklist
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Fall 2011
Spring 2012
Welcome Week Activities Sat. Aug 27 - Fri. Sep. 2
Classes Begin Monday, January 23
Returning Students Move In Sat. & Sun., Aug. 27 & 28
Last Day to Add/Drop Friday, January 27
Classes Begin Monday, August 29
Early Alerts Due Friday, March 2
Last Day to Add/Drop Friday, September 2
Spring Recess Begins Friday, March 9 (10 pm)
Early Alerts Due Friday, October 7
Classes Resume Monday, March 19 (8 am)
Fall Recess Begins Friday, October 7 (10 pm)
Last Day to Withdraw Friday, March 23
Classes Resume Wednesday, October 12 (8 am)
Last Day to Elect S/U Friday, March 23
Last Day to Withdraw Tuesday, October 25
April Recess Begins Friday, April 6 (10 pm)
Last Day to Elect S/U Tuesday, October 25
Classes Resume Wednesday, April 11 (8 am)
Thanksgiving Recess Begins Tuesday, November 22 (10 pm)
Last Day of Classes Friday, May 11
Classes Resume Monday, November 28 (8 am)
Academic Preparation Sat. & Sun., May 12 & 13
Last Day of Classes Friday, December 9
Final Examinations Mon.-Fri., May 14-18
Academic Preparation Sat. & Sun., Dec. 10-11
Honors Convocation Saturday, May 19
Final Examinations Mon.-Fri., Dec. 12-16
Master’s Commencement Saturday, May 19
Final Grades Due Tuesday, December 20 (10 am)
Bachelor’s Commencement Sunday, May 20
academic calendar
New Students Move In Friday, August 26
Students Move In Sat. & Sun., Jan. 21-22
Final Grades Due Wednesday, May 23 (10 am)
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4 www.potsdam.edu/support/firstyear/transitions
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step 1 REGISTER FOR ORIENTATION Choosing Sessions Log-on to BearPAWS and sign up for one of the six orientation sessions: 6/27 & 6/28 (Mon.-Tues.) 6/30 & 7/1 (Thurs.-Fri.) 7/5 & 7/6 (Tues.-Wed.) 7/11 & 7/12 (Mon.-Tues) 7/19 & 7/20 (Tues.-Wed.) 7/25 & 7/26 (Mon.-Tues.)
EOP DATES: Aug. 19 - Aug. 26
Note: When a session is full, it will not appear as a choice in BearPAWS. To help better accommodate students for advising, please indicate under special accommodations if your travel time one-way exceeds 4 hours.
BearPAWS Log-On Instructions Type in: www.potsdam.edu/cts/services/bearpaws Here you can register for orientation, fill out mandatory health forms; complete an advising questionnaire; and sign up for a FirstYear Interest Group (FIG), housing, meal plans and a micro-fridge! • Use your Campus Computer Account (CCA), Username, and Password • Go to the “New Student” link and choose an orientation date that will work for you and your guests. • Print your confirmation page and bring it to orientation.
Note: Think carefully about your online choices.
After you register online for orientation, a FIG, and/or housing, you will need to contact the appropriate office to make any changes. Fees: Freshman orientation Fee: A two-day session is $195.00 and includes all meals, activities and housing accommodation in a dormitory setting. This fee will be included in your first College bill. There is no need to pre-pay. Guest orientation Fee: Guest fees for the two-day session staying in a campus dormitory is $95.00/guest. Guests may choose to stay off campus and attend orientation for a reduced fee of $80.00/guest. Lodging options available at the St. Lawrence County Chamber of Commerce Web site: http://northcountryguide.com Guest fees are not included in the student’s College bill. To simplify your registration process, payment must be received prior to the start of the session. Payment Options for Guest Fees: • Pay with a credit card on our secure website (BearPAWS). • Payment by check or money order payable to PACES 611. Please note the student name and Potsdam ID number on all checks/ money orders. Mail to the Office of Student and Family Transitions, SUNY Potsdam, 128 Sisson Hall, Potsdam, NY 13676.
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step 2 HEALTH FORMS
BEFORE STUDENTS CAN REGISTER FOR CLASSES, ALL STUDENTS MUST FILL OUT THE MANDATORY HEALTH FORMS.
• • • • •
Log into BearPAWS Go to the “New Student” link Click on the Mandatory Health Requirements link Complete the entire packet, carefully following the instructions on the forms. Follow all the steps listed on this Web site
Note: New York State Law and SUNY Potsdam policy require that this information be submitted or you will not be allowed on campus after classes begin.
Questions about health forms/requirements? Call Student Health Services at 315-267-2377 or e-mail the office directly at shs@potsdam.edu
step 3 FILL OUT THE ADVISING QUESTIONNAIRE For your academic adviser to get to know your general interests and academic goals, please fill out the advising questionnaire on BearPAWS. Follow these simple steps: • Log on to BearPAWS • Go to the “New Student” link • Click on “Advising Questionnaire” • Answer the questions and hit the submit button Questions about the Advising Questionnaire? Call the Office of Student and Family Transitions at 315-267-2415
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step 4 PRE-REGISTER FOR CLASSES After you have selected an orientation session and filled out the advising questionnaire, after March 30 you may pre-register for some of your fall courses by selecting a First-Year Interest Group (FIG). For details about the individual FIGs offered this fall, visit www.potsdam.edu/support/firstyear/groups
Note: Crane students do NOT choose from this FIG list because their courses will be arranged at orientation. For all other students, we highly recommend enrolling in one of the FIGs.
You may pre-register online for a FIG until June 1. After June 1, you may register for courses during your summer orientation session. If you cannot decide on a FIG at this time, you may wait until orientation to select a FIG. However, please note that some FIGs will fill during this pre-registration period. First-Year Interest Groups (FIGS) are learning communities of 10-25 students taking the same interdisciplinary set of two to five courses together. The instructors often collaborate to integrate their courses around a theme or problem. What can FIGS offer students? Research nationwide shows that learning communities: • Intensify cooperation in a community of scholars • Increase communication among faculty and students • Promote student confidence in academic potential • Facilitate transfer of skills from one course to another • Increase participation and attendance in class • Serve the very bright and those who have difficulty • Provide an introduction to the liberal arts Avoid the rush – sign up now! • Develop a community of scholars with classmates and instructors • Reserve seats for some of your fall schedule now • Discover connections between the fields of knowledge • Improve your academic performance and satisfaction • Accelerate your adjustment to college All students except Crane students, are requested to select a FIG from the list on the First-Year Interest Groups page under the NEW student link on BearPAWS. Each FIG leaves room for two or three other courses of students’ choice to be selected during summer orientation. Some FIGS will be residential and will participate in the First Year Experience (FYE) program.
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step 5 REGISTER FOR HOUSING Prior to making your housing preferences, please refer to our Web page at www.potsdam.edu/studentlife/ResHalls and click on the “Living on Campus 101” link for detailed information. All students must indicate their housing preferences and/or apply for an exemption to live off campus (available online). Room assignments are made on a first-come, first-serve basis. Since space in many areas is limited, we advise you to submit housing preferences as soon as possible. Changes can be made to your housing preferences until June 1, 2011. After June 1, only students who have not yet indicated a preference will be able to access the system.
Note: If you have any physical conditions or concerns that impact your housing needs, please send a letter with supporting medical documentation to the Center for Campus Life. Your room assignment and roommate information will be viewable on BearPAWS beginning August 1, 2011.
The First Year Experience (FYE) is designed for motivated students eager to get the most out of their college experience. See page 9 for full details on the FYE program. FYE provides opportunities for first year students to make meaningful connections with their peers as well as faculty and staff at SUNY Potsdam. Studies show that students who make these connections during their first year of college have a better chance of performing well academically and reaching graduation. Further, FYE participants often remark that the friendships they made in their first year lasted long after graduation. FYE combines three major components: residential, programmatic and academic to promote a fun, dynamic and academically focused experience for first year students.
Live On Campus
Live Off Campus
• Log into BearPAWS. • Go to the “New Student Services” link. • Go to the “New Student Housing Registration” link. • Read/agree to Housing License and submit. • Indicate your housing preference from the drop down menu. • If you have a roommate request, enter your desired roommate’s student Potsdam ID or social security number in the field provided. Your desired roommate must enter your student Potsdam ID or social security number on their form as well. • “Submit” your preferences.
8 www.potsdam.edu/support/firstyear/transitions
• Apply for a housing exemption • Log into BearPAWS. • Go to the “New Student” link. • Go to the “New Student Housing Registration” link. • Indicate that you will not be residing on campus and continue on to complete the exemption form and submit. • You will receive an e-mail with the decision of your request for exemption.
THE FIRST YEAR EXPERIENCE (FYE) Academic
FYE provides numerous academic opportunities and resources for students. Every FYE floor has at least two residential fellows, faculty and staff volunteers who serve as resource people, initiate social and educational programs and in some cases, serve as academic advisers for students. All FYE students are also enrolled in a one-credit First Year Success Seminar (FYSS) class taught by one of their fellows and former FYE students.
Programmatic
The FYE staff offers a number of social activities and educational programs annually. Numerous trips are planned throughout the year to expose students to the local area, including ski/snow tubing, trips to Canada and the Adirondack village of Lake Placid. There are also a large number of events held on campus to help students meet new people and become involved at Potsdam, including Activity Day, Halloween celebrations, Ice-Cream Socials and Spirit Night. Additionally, FYE coordinates events including A Major Affair and Door-to-Door Advising that allow students to meet faculty from all the academic departments at SUNY Potsdam to discuss possible majors, courses to take and career possibilities.
Residential
FYE is housed in Bowman East and Bowman West co-ed by floor. In addition to a Resident Assistant (RA), every FYE floor also has an Academic Peer Mentor who provides academic workshops and peer support. The halls are staffed with professional, live-in Residence Hall Directors (RD) who supervise the staff and are available to assist students with any concerns. To foster an environment conducive to both academic and social interaction, all FYE students are encouraged to create and live by a roommate contract.
heme Floors T Arts Floors: One floor has been reserved for students interested in the visual arts, dance, drama and music. This floor is co-ed by door. A studio, where students can do art work at any time, is located in the residence hall. Students planning to enroll in any arts related courses are encouraged to take advantage of this unique program where you can live and learn in a community of artists.
Honors Floors: One floor has been reserved for students accepted into the Potsdam Honors Program. This floor is co-ed by door. A study lounge is provided for the use of the floor participants. The Honors Floor has been designated as a study-intensive area.
irst-Year Interest Group (FIG) Floors: Six FIGS are housed within FYE. FIG floors will provide you with easy access to F form study groups and offer additional programs in support of your academic and personal interests.
How to sign up Sign up on our secure Web site, BearPAWS. You can indicate your interest in FYE right on the housing online form. Space in FYE is limited and will be assigned on a first-come, first-served basis. For more information about FYE, please contact the Office of Residence Life at 315-267-2350.
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step 6 MEAL PLANS AND BEAR EXPRESS All students are required to bring proof of identity to orientation. Driver’s license, permit, NYS issue ID, or Passport is required in order to recieve a SUNYCard. Keeping in mind that there are approximately 110 days in the academic semester, how many meals you choose to have available on your meal plan is an individual decision. When choosing what plan is best for you, think about how much time you expect to spend away from campus as well as your eating habits. Campus policy requires first year students and freshmen to purchase a meal plan. For detailed descriptions about plans and their terms and conditions, go to the Dining link on the SUNY Potsdam homepage under Student Life and review the 2011-12 Meal plan options for residents. Bear Express: Separate from a meal plan, this debit account allows students to purchase goods both on campus and selected off campus locations. Purchases are subject to NYS sales tax and at the end of the academic year, any unused balance (in excess of $20) will be credited to your student account (withstanding any unpaid balance) and a refund will be issued. Balances can be rolled over from semester to semester, but not academic year to academic year. Meal and Bear Express plans are priced and contracted each semester. You will automatically be enrolled in the same meal plan and Bear Express Plan for the spring semester unless you change it on BearPaws before the start of the next semester. To estimate what you should place on your account, go to www.potsdam.edu/studentlife/BearExpress/BearEstChart/cfm Choose a meal plan and Bear Express account amount: • Log into BearPAWS • Go to the “New Student” link • Go to the “Meal Plan & Bear Express Registration” • Read/agree to Meal Plan License & click submit • Select your resident status • Select your meal plan for the semester • Select Bear Express Amount for the semester • Click save • Changes may be made to your meal plan & Bear Express account until the first day of classes
10 www.potsdam.edu/support/firstyear/transitions
step 7 MICROFRIDGE RENTAL PACES offers MicroFridge appliance rentals to all residential students. The MicroFridge is a combination refrigerator/freezer and 600-watt microwave oven. Delivered to your dorm room, the unit is available for rent by the semester or academic year, on a first-come, first-served basis. We recommend that you contact your roommate prior to determine if a unit is needed. Units may be rented by one person only. The unit rental cost is $125 per academic year or $75 per semester, plus a $20 deposit. If we receive your order and payment in full before August 12, we will deliver the unit to your room. Units ordered after that date will be available for pick-up by students during the first week of classes. For more information visit: www.potsdam.edu/studentlife/ResHalls/CampusLiving101/microfridge/cfm Microfridge Rental: • Go to http: bookstore.potsdam.edu • Go to the Student Tab • Click on Microfridge rental • Complete Steps • E-mail confirmation will be sent to you upon successful completion of form
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step 8 ORDER TEXTBOOKS The College Store is the official SUNY Potsdam textbook retailer. Professors request specific books, editions, and course material – that is only what we buy and sell. When you register for a course on SUNY’s BearPAWS page, you will be given a link to the store’s online textbook ordering system. The system will show you what books are required, recommended or suggested for every course. When ordering online you must chose what textbook format you would prefer: new, used, e-book, rental (not all formats are available for every book). USED books generally are 25% off the new book price. There are not always enough USED books for everyone so it is on a first-come, first-served basis. We cannot guarantee all NEW or all USED, but will do our best to fill your request. Your order will be filled before books go on sale in the bookstore and until we reach pre pack storage capacity. Online ordering includes a $4.50 handling charge, but you eliminate waiting in lines. Books may be paid for with BearExpress or credit card. No charge is processed until we actually pack the books on August 12. You will be notified as to when and where to pick up your books via e-mail. Visit the store at http://bookstore.potsdam.edu Order Textbooks online • Go to http://bookstore.potsdam.edu • Go to Student Tab, select textbooks from the drop down menu • Choose your courses from your class schedule • Pay with BearExpress or credit card • Choose FedEx delivery or pickup at bookstore • You will receive an e-mail confirmation about where and when to pick up your books
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Raymond Hall/Admissions Carson Hall Morey Hall Flagg Hall Satterlee Hall Brainerd Hall/Gibson Gallery Dunn Hall Stowell Hall Timerman Hall Merritt Hall Kellas Hall Stillman Computing Center Mac Vicar Hall Crumb Memorial Library Physical Plant
Barrington Student Union Thatcher Hall Lehman Dining Hall Lehman Hall Lehman Hall (south) Bowman Hall (west) Bowman Hall (south) Bowman Hall (east) Van Housen Hall Van Housen Extension/University Police Draime Hall Draime Hall Extension Knowles Hall (south) Knowles MPR Knowles Hall (north) Sisson Hall
JULIA E. CRANE MUSIC CENTER: 16 Bishop Hall 17 Hosmer Concert Hall 18 Schuette Hall 19 Snell Music Theater
20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 ern Gov eur
36 Maxcy Hall 37 Townhouse Complex
Lehman Park
38 The President’s House
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Orientation 2010 New Student Checklist Dr.
SUNY Potsdam Orientation
Office of Student and Family Transitions 128 Sission Hall 315-267-2580/2415 or ssc@potsdam.edu IM: potsdamssc www.potsdam.edu/support/firstyear/transitions