e. It is solely within the discretion of the Shuttles & Transportation Department to determine whether to i) use its own busses and drivers or ii) delegate authority to the requestor to arrange for transportation services directly with a pre-approved service provider. IV. Transportation Services Providers Not On University-Approved List No University school/department/unit/organization shall be permitted to charter ground transportation with any service provider not on the list of pre-approved transportation service providers when travel is for University business, except as otherwise set forth below. Periodic audits will be conducted to ensure compliance with this Policy. The Shuttles & Transportation Department will make every effort to have an adequate number of pre-approved transportation service providers to meet the needs of the University community. In the event that no pre-approved transportation service provider can provide the requested transportation, and circumstances require consideration of a non-approved transportation service provider, the following process will be observed: a. The Shuttles & Transportation Department will coordinate with the requestor to identify possible alternative options. b. The requestor may independently contact alternative transportation service providers. c. The Shuttles & Transportation Department will provide both the requestor and any identified alternative transportation service providers with the following information: i. Tulane’s insurance requirements for transportation service providers; and ii. Tulane’s Transportation Services Agreement d. Upon receipt of an executed Transportation Services Agreement and a valid certificate of insurance, the Shuttles & Transportation Department will issue a one-time approval waiver for the transportation service provider. e. No transportation service provider will be permitted to provide transportation under this Policy unless the Tulane insurance requirements are met and the Transportation Services Agreement is executed. Shuttles & Transportation Department, (504) 314-7433 Reviewed 7/2012
142 • Student Organizations Policies and Procedures 2012–2013