August 19-22 | Nashville, TN
Exhibitor Prospectus Diamond Sponsor & Strategic Partner
Platinum Sponsor
Gold Sponsor
Learn more today at: http://nacd.com/events/chemedge
Dear Exhibitors, I am proud to say 2013 was an exciting year for ChemEdge. We launched a new name, boasted a record number of attendees and exhibitors, and offered enhanced educational programming for the operations teams that are so vital to our businesses. I look forward to building upon this success in 2014 at the brand new Omni Nashville Hotel in downtown Nashville, TN. Whether your company is a new or returning exhibitor, the 2014 ChemEdge Conference is a must-exhibit event for your business. ChemEdge is the leading conference for the chemical distribution industry. The program is specifically tailored to support chemical distributors, manufacturers, warehouses and service support companies – putting the decision makers you need to connect with front and center. This show enables you to display and promote your products and services to a group of subject matter experts who utilize outside services for their operational needs. Make sure you are there to be noticed. From August 19-22, 2014, ChemEdge will invigorate Music City with our ever-growing expo hall, enlightening educational sessions and engaged attendees. On behalf of the planning committee, I look forward to seeing your company on the expo hall floor!
Greg Roop Horn ChemEdge Committee Chairman
What is ChemEdge?
Topics include a wide range of issues including:
The ChemEdge Conference is tailored for the chemical distribution channel. It provides training and education on issues
»» Environment, Health, Safety, Transportation and Security Best Practices
important to chemical distributors, manufacturers, warehouses
»» Regulatory Compliance
transportation companies and service providers.
»» Inventory Control »» Purchasing »» Human Resources and Finance »» Emergency Response
Who Attends?
»» and more
»» NACD Members and Affiliates - Chemical distribution industry decision makers »» Executives and operations/purchasing managers »» Responsible Distribution Code Coordinators »» Customer service and sales personnel »» Emergency and community personnel »» Government agency personnel
Make the Most of Your ChemEdge Experience Your staff can benefit beyond selling your products and services. As an exhibitor, all of your booth personnel can attend the session and networking events to: »» Educate your company on important regulatory, operational, logistics and management issues impacting our operations »» Increase your awareness of the latest products and services »» Meet the experts with the most innovative solutions for the chemical industry »» Broaden your contacts and knowledge
Exhibitor Information Fees & Deadlines
Advance Rate
Regular Rate
$1,480
$1,685
$1,735
$1,940
$500
$750
$1,890
$2,090
$2,145
$2,350
Rate until 6/16/14
Rate after 6/17/14
Member/Affiliate regular booth
Member/Affiliate corner booth
Feature Area Table tops (affiliates only) Non-Member regular booth
Non-Member corner booth
Deadline:
Expo Prospectus
5 Top Reasons to Exhibit at ChemEdge Over 200 decision makers in the chemical distribution industry attend the ChemEdge annually to learn the latest regulatory requirements, technical information, and transportation and logistics improvements affecting chemical distributors and related chemical-using industries.
Exhibitor Package Includes:
Boost your sales & expand your market share Know your clients’ needs by attending the educational sessions
»» One 10’x10’ booth space with 6’ draped table, chair, wastebasket. »» Complimentary registration for one (1) exhibiting company representative.
Networking - Face to Face Time with existing and potential customers
»» Additional booth personnel pay a discounted $425 registration fee (10% savings). »» Pre/post-conference listing on ChemEdge website and in the onsite Program Directory if registered by July 25.
Your target audience and competition will be there
»» All NACD educational sessions, social events, and food and beverage throughout the published program.
Nashville is a fun town!
Exhibitor Categories »» Business Financial Services
»» Publications
»» Computers, Printers & Software
»» Public Relations/Risk Communications
»» Consulting, Environmental & Safety
»» Public Warehouses/Liquid Terminal Operators
»» Containers, IBCs, Drums, Tanks, Fork Lifts, Etc.
»» Pumps, valves, hoses, fittings, etc.
»» E-Commerce/Internet
»» Training, Regulatory, & Legislative Services
»» Insurance
»» Transportation & Logistics Management, Carriers
»» Measurement & Monitoring Instruments
»» Waste, Recycling & Spill Recovery
Event Sponsorship Thank You Event Sponsors! Bronze Event Sponsor
ThirdCoast T E R M I N A L S
Expo Prospectus
Cost
Available
tuesday
Hole sponsor
$300
13
Longest Drive Sponsor
$500
2
Closest to the Pin Sponsor
$500
2
Golf Transfers
$1,500
1
Golf Beverage Cart
$2,500
1
Golf Lunch
$2,500
1
Lunch in Exhibit Hall
$5,000
4
Refreshments/Coffee break
$4,000
SOLD 1
First Time Attendee Reception
$5,000
1
Coffee
$3,000
2
Brunch in Exhibit Hall
$5,000
3
Refreshments/Coffee break
$4,000
1
Ice Cream Social
$5,000
SOLD 1
Shuttle Bus
$5,000
1
Dinner
$5,000
4
Beverages
$2,500
3
Entertainment/games
$2,500
4
Photo Booth
$2,500
2
$3,000
2
Hotel Keycards
$5,000
1
Conference Bags
$3,500
SOLD 1
Program Directory Printing
$6,500
1
Keynote Speaker
$6,500
2
wednesday
Lanyard Sponsor
Transport Resources, Inc.
thursday
Ice Cream Social Sponsor
Liftomatic Material Handling, Inc. Coffee Break/Beverages
Horn Thursday Night Beverages
PVS-Nolwood Chemicals, Inc. Conference Bags
final night event :
friday
Hoover Container Solutions
Breakfast additonal items :
Showcase your company with elevated marketing platforms through our sponsorship opportunities. Events are available to multiple sponsors. Interested? Call Roselle Foley today at (571) 482-3041 or email rfoley@nacd.com.
For other ideas, please email Roselle Foley at rfoley@nacd.com
Exhibitor Schedule
Expo Prospectus
» Note: All bolded times indicate when booth personnel need to be present.
Tuesday, August 19, 2014 7:00 am - 2:00 pm
Mix & Mingle Golf Outing: All exhibitors and attendees are welcome to attend this optional event. It is a good way to meet prospective clients before the tradeshow
Gaylord Springs Golf Course
11:00 am - 5:00 pm
Registration Open
Broadway Foyer
» 2:30 pm - 5:30 pm
Exhibitor Move-In
Broadway A-K
7:00 pm
“Dinners Around Nashville”/Dutch-Treat dinners Great way to mix and mingle with attendees and exhibitors
Wednesday, August 20, 2014 8:00 am - 10:30 am
Exhibitor Move-In
Broadway A-K
8:00 am - 5:00 pm
Registration Open
Broadway Foyer
»
12 Noon - 2:00 pm
Trade Show Open/Lunch
Broadway A-K
»
6:00 pm
First Time Attendee Reception
Broadway A-K
7:00 pm
“Dinners Around Nashville“/Dutch-Treat dinners
»
Thursday, August 21, 2014 7:00 am - 7:30 am
Coffee
7:00 am - 9:45 am
Open time for exhibitors to attend sessions or one-on-one meetings
7:00 am - 4:00 pm
Registration open
Broadway Foyer
9:45 am - 11:45 am
Trade Show open/Brunch
Broadway A-K
12 Noon - 2:00 pm
Open time for exhibitors to attend sessions or one-on-one meetings
»
2:00 pm - 3:00 pm
Ice Cream Social/Trade show open Sponsored by Liftomatic, Inc.
Broadway A-K
»
3:15 pm - 5:15 pm
Exhibitor Move-out
Broadway A-K
»
6:00 pm - 8:00 pm
More than Nibbles & Networking Reception
Off Property
»
Broadway A-K
Friday, August 22, 2014 »
6:45 am - 8:00 am
Wake Up Call, Continental Breakfast Last chance to mix and mingle before your travels
Broadway Foyer
General Information
Expo Prospectus
Location of Activities
Official General Service Contractor
All exhibits and general meetings will take place at the Omni Nashville Hotel in Nashville, TN.
George Fern Exposition & Event Services is the official decorator and service contractor for the ChemEdge. George Fern will maintain an exhibitor service desk in the exhibit hall during installation, show, and dismantling hours
Hotel Accommodations The Omni Nashville Hotel is the official NACD ChemEdge hotel, and is located in the heart of downtown Nashville, TN.
George Fern Exposition & Event Services 751 Wyoming Kansas City, MO 64101 (816) 221-0525 Fax: (816) 471-1602
Omni Nashville Hotel 250 5th Ave. South Nashville, TN 37203 (615) 782-5300 NACD Room Rate: $170 Reservation Deadline: July 28, 2014
Important Hotel Notice & Warning
Call (800) THE-OMNI and reference NACD or make your reservations online at nacd.com/events/chemedge.
Please Read Carefully Beware of dishonest brokers who will attempt to steal your identity and credit card information while trying to convince you they are the authorized or officially designated company to provide such services as room reservations, audio visual equipment, freight shipping, and forwarding, or other show related services. Please be extremely careful and don’t be fooled by promises of lower prices for services that probably will not be delivered. Most trade shows are experiencing these scams across every industry and are forewarning exhibitors. Only the organizations recommended by NACD or represented on the forms provided by NACD are sanctioned and trusted to solicit your business.
Floor Plan
Expo Prospectus
NATIONAL ASSOCIATION OF CHEMICAL DISTRIBUTORS August 19-22, Omni Nashville, TN
EXHIBITOR BOOTH CONTRACT Program Information: (Exactly as you wish it to appear in all publicity materials)
Company Name: Address:
Member/Affiliate - Regular booth Member/Affiliate - Corner booth Feature Area Table tops (Affiliates only) Non-Member - Regular booth Non-Member - Corner booth
City/State/Zip: Booth Contact: Title: Telephone: E-mail:
Deadline:
*Exhibitors attending with the booth must register on a separate NACD Registration form. NACD will reconcile with your company for any applicable complimentary fees once everyone has registered individually for the meeting. Fax completed forms to NACD at (703) 527-7747 or by email at vesty@nacd.com.
Advance Rate
Regular Rate
$1,480 $1,735 $500
$1,685 $1,940 $750
$1,890 $2,145
$2,090 $2,350
6/16/14
Rate after 6/17/14
Booth Fee includes: 10' x 10' Booth Space; Company ID sign; complimentary registration for one (1) company representative*, including NACD educational sessions, social events, and food & beverage provided throughout the published program; company listing/description in the onsite program directory.
SPACE ASSIGNMENT Exhibit booths will be assigned chronologically by the date the contracts and payments are received. To confirm a booth location, you must pay the full rental fee (U.S. currency). There are no guarantees that your booth preference will be available upon receipt of contract and booth fee. Booth assignments will be confirmed in writing. Please indicate your booth location preferences based on the floor plan:
1. ________ 3. ________
2. ________ 4. ________
AGREEMENT ____________________________________ (Company Name) hereby agrees to abide by the rules and regulations governing exhibits set forth in this application and to all conditions under which exhibit space at the Omni Hotel is leased to the National Association of Chemical Distributors (NACD).
Authorized Signature: Title: Name (Print): _____________________________ Date: __________
PAYMENT INFORMATION Credit Card # ________________________________________ Expiration Date: _______________
SVC Code ________
American Express Master Card Visa Check Enclosed
Booth Fee $ _______ x _____# Booths Feature Area Fee $ _______ (Affiliates only for Feature Area)
Check Your Area of Expertise Maximum of 3 categories only. Business Financial Services Computers, Printers & Software Consulting, Environmental & Safety Containers, IBC’s, Drums, Tanks, Etc. E-Commerce/Internet Insurance Measurement & Monitoring Instruments Publications Public Relations/ Risk Communications Public Warehouses/Liquid Terminal Operators Pumps, Valves, Hoses, Fittings, Etc Security Training, Regulatory, Legislative Services Transportation & Logistics Management, Carriers Waste, Recycling & Spill Recovery Other - Please describe:
Send us your 50-word company description and logo for the onsite directory. Send descriptions with this contract or e-mail to vesty@nacd.com by June 16, 2014. Use last year’s company information? Y N
Cardholder's Name: ____________________________________
Show Decorator:
Signature: ____________________________________________
George Fern Exposition & Event Services 751 Wyoming Kansas City, MO 64101 816/221-0525 Fax: 816/471-1602
Fax completed form to 703/527-7747 or by email to vesty@nacd.com.
Full payment is due to confirm your booth. If paying by check, please complete page 3 and make check payable to NACD. Send to:
= $_________ = $_________
NACD ChemEdge, 1560 Wilson Blvd. Ste. 1100 Arlington, VA 22209 Questions? Call Valerie Esty at 703/527-6223
Hotel and Additional Information can be found at http://www.nacd.com/events/Chemedge/
NATIONAL ASSOCIATION OF CHEMICAL DISTRIBUTORS August 19-22, 2014, Omni Hotel, Nashville, TN
EXHIBITOR BOOTH CONTRACT EXHIBITOR RULES AND REGULATIONS The Exhibitor agrees to be bound by the following rules governing the NACD ChemEdge Operations Seminar and Trade Show. EXHIBITOR RESPONSIBILITY: Each exhibitor must name at least one person as a representative in connection with installation, operation, and removal of exhibit. Such representative(s) shall be authorized to enter into such service contracts as may be necessary and for which the exhibitor shall be responsible. APPLICATION/PAYMENT: The application for exhibit space must be completed in full WITH FULL BOOTH RENTAL PAYMENT (U.S. Currency). If the said applicant is accepted by NACD, it shall become binding upon both NACD and the exhibitor with respect to space assigned, the use thereof, and the Rules and Regulations for exhibiting. Shortly after the receipt of the signed application and payment, NACD will assign and confirm booth space in writing. SPACE ASSIGNMENT: Assignment of space will be made on a first-come, first-served basis. NACD reserves the right to refuse to rent space to any company whose display is not compatible, in the opinion of NACD, with the objectives of the exhibition, with or without giving cause. If cause is not given, liability shall not exceed the return to the exhibitor of the amount of rental unearned at the time of rejection. If an exhibit or exhibitor is ejected for violation of these rules or for any other stated reason, no return of rental shall be made. CANCELLATION POLICY: All cancellations must be made in writing to NACD. Cancellations received by the cut-off date published on the application will receive a 50% refund. No refunds will be given for cancellations received after the published cut-off date noted on the contract. BOOTH AND SIGN: In addition to the reserved booth space, the rental fee includes an eight-foot tall background drape and two three-foot tall side drapes and a two-line company identification sign (7 by 44 inches). Carpeting, additional booth furnishing and all electrical requirements may be obtained at the exhibitor’s expense from the official decorator. Labor to help exhibitors erect and dismantle their exhibits may also be obtained through the show decorator. A complete exhibitor’s kit will be provided. Maximum exhibit height is 10 feet. Equipment or products exceeding the height limitation may be permitted for island exhibitors provided written approval is granted by NACD. Overhead canopies or simulated ceilings cannot extend out over the front two feet of the booth space. Sidewalls of booths are limited to the same height as the back wall, out to within four feet of the front line, and from that point to the aisle— 42 inches. No display equipment over 42 inches in height can be placed in the front two feet of the exhibit space. Unfinished sidewalls that are exposed must be appropriately finished in all single booth corner locations; the back wall is considered the same as the back wall of all other booths in the same continuous row, except for those firms who reserve the two end corner booths adjoining each other. SECURITY: NACD will provide security service during the open hours of the Trade Show from the beginning of set-up through dismantling and will attempt to safeguard exhibitor’s property. Neither NACD, nor the hotel, nor the decorating company is responsible for any loss, theft, or damage of property belonging to the exhibitor, exhibitor’s employees, or exhibitor’s representatives. ATTENDANCE: NACD shall have control over attendance policies at all times. FIRE & SAFETY LAWS: Federal, state and city laws must be strictly observed. Cloth decorations must be flameproof. Wiring must comply with fire department and underwriters’ rules. Smoking in exhibits is prohibited. Crowding will be restricted. Aisles and fire exits cannot be blocked by exhibits. No decorations of paper, pine boughs, leafy decorations or tree branches are allowed. Exhibitor will not do anything in the exposition facility that will increase insurance rates, and if so will be responsible for any such increase in the premium. DEFACING OF BUILDING: Exhibitors are liable for any damage caused by fastening displays or fixtures to the building floors, walls, or to the standard booth equipment, or for damage caused in any manner. Exhibitors
may not apply paint, lacquer, adhesive or any other coating to building walls and floors or to standard booth equipment. LIABILITY: This agreement shall not constitute or be considered a partnership, employer-employee relationship, joint venture or agency between NACD and the exhibitor. Exhibitor hereby agrees to and does indemnify, hold harmless and defend NACD from and against any and all liability, responsibility, loss, damage, cost, or expense of any kind whatsoever (including, but not limited to cost, interest, and attorney’s fees) which NACD may incur, suffer, be put to, pay or be required to pay incident to or arising directly or indirectly from any intentional or negligent act or omission by exhibitor or any of its employees, servants, or agents, subject to the provisions herein. Exhibitor further agrees that NACD and their respective agents and employees shall not be responsible in any way for (a) damage, loss or destruction of any property of exhibitors or (b) injury to exhibitor or its representative, agents, employees, licensees, or invitees; and agrees to and does indemnify, hold harmless and defend NACD from any claims arising out of damage, loss or destruction under (a) or (b) herein. HOLD HARMLESS CLAUSE: The exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of injury or damage to exhibitor’s displays, equipment, and other property brought upon the exposition premises and shall indemnify and hold harmless the exposition side, NACD, their agents, servants and employees from any and all such losses, damages and claims. INABILITY TO HOLD SHOW: If because of war, fire, strike, exhibit facility construction or renovation project, government regulations, public catastrophe, act of GOD or the public enemy, or other cause beyond the control of NACD, the Operations Seminar and Trade Show or any part thereof is prevented from being held or is canceled by Sponsor, or the Exhibit space becomes unavailable, NACD, in its sole discretion shall determine and refund to the exhibitor its proportionate share of the balance of the aggregate exhibit fees received which remains after deducting expenses incurred by NACD and reasonable compensation to NACD, but in no case shall the amount of the refund to the exhibitor exceed the amount of exhibitor fee paid. NACD shall have no other further liability to the exhibitor. (The exhibitor may consider obtaining appropriate insurance coverage at its cost and expense for this contingency.) CHARACTER OF DISPLAYS: Exhibitor personnel shall not be permitted to solicit business in aisles or in booths other than their own. Samples, catalogs, pamphlets, souvenirs, publications, etc., may be distributed by exhibitors only from within their own booths. Throwing of souvenirs, loud shouting and making of any unnecessary noises, whether by human or mechanical means to attract attention, puppet shows and similar devices will not be permitted. Balloons may not be exhibited or distributed. All aisle space belongs to the show; no exhibits or advertising matter shall be allowed to extend beyond the booth space. SIGNS, SIGN COPY, ILLUMINATION: No electric flashing signs or signs involving the use of neon or similar gases will be permitted, unless approved by NACD in writing. Should the wording of any sign or area in any exhibitor’s booth be deemed by NACD to be contrary in any way to the best interests of the Trade Show, the exhibitor shall make such changes in said wording as are requested by NACD. In no event shall any sign contain a merchandise sales price. SOUND DEVICES: No audible advertising is allowed within the exhibit showroom. This includes music, video, or slide presentations with commentary displayed within a booth. Displays shall not be obtrusive, noisy, or otherwise objectionable nor shall they violate municipal, state or federal laws, rules or regulations, including safety and fire codes. Sound of any kind must not be projected outside of the confines of the exhibit booth. SUB-LEASING: Exhibitors may not sub-let or assign their space, nor any part thereof. AMENDMENT TO & COMPLIANCE WITH RULES: Any and all matters or questions not specifically covered by the preceding rules and regulations shall be subject solely to the decision of NACD. These rules and regulations may be amended at any time by NACD and all amendments so made shall be binding on exhibitors equally with the foregoing rules and regulations. COPYRIGHT LAWS: Each exhibitor is responsible for obtaining all necessary licenses and permits to use music, photographs or other copyrighted material in exhibitor’s booth or display.
Company Name: _________________________________ Authorized Signature: ________________________Date: _____________
NATIONAL ASSOCIATION OF CHEMICAL DISTRIBUTORS August 19-22, 2014, Omni Hotel, Nashville, TN
EXHIBITOR BOOTH CONTRACT
Exhibitor Registration and Booth Contract Agreement Full payment is due to confirm your ChemEdge 2014 booth. If you wish to be invoiced, you must provide credit card information at time of registration and if the entire balance is not paid within 45 business days from date of invoice, NACD is granted authorization to charge your credit card for the full amount. I authorize NACD to charge my credit card for the full booth amount if my company’s invoice is not paid within 45 days from date of invoice.
Authorized Signature: ________________________________________________________ Title: _____________________________________________________________________ Name (Print): ________________________________
Date: _____________________
Company Name: _________________________________ Authorized Signature: ________________________Date: _____________