Campus Services, General Policies, and Procedures Computer and Technology Purchases All purchases of college sponsored groups for computers or technology equipment must go through the IT Department. This allows for support when the item or items need repair and/or replacing.
and signed off on by the Dean of Students or Assistant Dean of Students prior to any commitments being made. The college will not be responsible for commitments or contracts that are not approved by the Dean of Students or the designee.
Email, Websites and Social Media
Equipment and Facilities Reservations
Student organizations must go through the college IT Department for organizational email addresses and website space on the RC portal for their organizations. The IT Department in collaboration with Communication Services oversee the continuity and look of our public site and requires approval over all submissions, graphics, and content.
A college chartered student organization may use the campus facilities for free.
Student organizations chartered by Rochester College must also receive approval for any social media site or account that is setup under the organizations name (Facebook, Twitter, Flikr). Social media sites will be monitored by the Assistant Dean of Students as well as Communication Services. Any independent websites not linked to the RC public site or intranet must also receive prior approval. This approval must be from the Assistant Dean of Students and Manager of Digital Media in Communication Services.
Contractual Agreements All contractual agreements on behalf of a college chartered student organization must be approved
Reserving the space and items needed for an activity such as a weekly meeting must reserve the use of any campus room or space through the Reservation Coordinator. The Reservations Coordinator assigns space and rooms daily for various types of meetings, seminars, etc. and for both off and on campus groups. In order to access facilities, tables, or equipment owned by the college, the organization must complete an Event/Activities Request Form available through the Reservations Department located in the Associates Campus Center. The form allows for organizations to request set up of chairs and tables, housekeeping needs, audio and video needs (equipment & tech person if needed), and sandwich signs for advertising. This form must be signed by a sponsor and a Student Development team member before being submitted to the reservations coordinator. Submission to the reservations coordinator must take
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