Maintaining Social Club Membership After completing New Member Orientation and participating in new member induction, social club members must attend meetings as outlined by their club’s constitution, pay dues on time, meet club standards of behavior, maintain a grade point average above 2.0 for students with less than 30 credit hours and above 2.2 for students with more than 31 credit hours, and be an active part of club culture. Members who do not fulfill membership requirements are open to loss of membership which may include loss of any dues. Regaining membership and all its rights should be outlined in each social club’s constitution or bylaws.
How to Form a New Organization, Requirements, and Processes Rochester College recognizes and charters approximately 10 student organizations. The various organizations reflect the interests and diversity of our students. Student Development encourages the formation of any college-sponsored organization given that the proposed organization meets the policy set forth for all student organizations in the application for an organization and maintenance of a chartered student organization. Interest groups or students wishing to form a formal organization with an association with Rochester College must complete an application to organize (available in Student Development) and receive what we call a charter to organize. The application requires at least 5 charter members and at least one sponsors/advisers and contact information for all, a proposed name of the organization and a constitution or by laws. The completed application must be turned into the Dean of Students who will review the application
process and either approve, deny or request further information. Students should allow one semester for the process of properly organizing and receiving full approval from the Dean of Students.
Annual Maintenance Procedures for Student Organizations Every chartered organization must complete an application to renew its charter annually. The renewal application should be completed no later than the end of September of each year and includes supplying a current list of members, sponsors/advisers, updated constitution or bylaws, a calendar for events, financial statements and draft of the proposed New Member Orientation if applicable. Charter renewal applications are available in the Student Development Office. Any changes made in an organization at any point in the year should be filed immediately in the Student Development Office. This would include constitutional amendments, change in officers, membership changes, sponsor changes or information changes.
Student Organization Sponsor/Adviser The position of sponsor should be filled by a non-student adult willing to help the particular organization fulfill the organization’s mission by meeting regularly with the membership and leaders and putting time into developing the leadership through one-on-one mentoring and recruiting. The recommended sponsor to member ratio is seven members to every one sponsor. Rochester College organizations are also expected to treat their sponsors with respect by supplying minutes expediently to keep them in regular communication with all club actions, activities and projects. Organizations should make provisions to accommodate their
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