Conference Information Package
1 Port Stephens Beachside Holiday Parks – Shoal Bay Shoal Bay Road, Shoal Bay NSW 2315 P: 02 4916 4546 M: 0417 295 270 airlie.coleman@portstephens.nsw.gov.au
Welcome Thank you for considering Shoal Bay Holiday Park for your next corporate function. We are delighted to assist you in the organisation of your event and ensure it is a success. Shoal Bay Holiday Park is located with the blue water paradise of Port Stephens. With only a short walk across the road to Shoal Bay Beach delegates are in an idyllic location. Shoal Bay Holiday Park's aim is to provide a stylish, flexible and affordable venue whilst providing professional service and a complete conference solution. Within this document are two types of conference packages available. The Economy Package and the Premium Package. Please note we can change our packages to suit your individual needs and budget. If you would like to see our facilities please contact the Conference Coordinator on 02 4916 4546 or conference@portstephens.nsw.gov.au We look forward to hosting your next event at Shoal Bay Holiday Park.
2 Port Stephens Beachside Holiday Parks – Shoal Bay Shoal Bay Road, Shoal Bay NSW 2315 P: 02 4916 4546 M: 0417 295 270 airlie.coleman@portstephens.nsw.gov.au
Venue Facilities Location: Shoal Bay Holiday Park is located in Port Stephens on Shoal Bay Road, Shoal Bay NSW 2315. It is approximately 2.5 hours from Sydney and 35 minutes from Newcastle. Should you or your delegates require transport we can arrange a corporate bus for your group.
Accommodation: Shoal Bay Holiday Park has a variety of accommodation options onsite, from Safari Tents through to one and two bedroom cabins.
Parking: Shoal Bay Holiday Park has onsite parking which is located within 200metres of the conference room and parking is also available at the cabins should delegates be staying.
Conference Capacities and Configurations Guest Capacity: Area m2 169
Theatre 130
Boardroom 50
Classroom 70
Banquet 100
Cocktail 150
U-Shape 30
Shoal Bay Holiday Park Conference room also has a fully commercial kitchen connected to it providing any type of catering your may require for you event.
Theatre
Boardroom
Classroom
Banquet
U-Shape
Break Out Rooms: A selection of cabins can be hired to utilise as break out rooms. There are also a number of outdoor areas throughout the Holiday Park with tables and chairs suitable for use as breakout areas.
Wifi: Wifi is available throughout the Holiday Park (charges may apply) 3 Port Stephens Beachside Holiday Parks – Shoal Bay Shoal Bay Road, Shoal Bay NSW 2315 P: 02 4916 4546 M: 0417 295 270 airlie.coleman@portstephens.nsw.gov.au
Conference Room Hire Schedule
Economy: Half Day (4hours): $190 Full Day: $270 Premium: Half Day (4hours): $205 Full Day: $295
Please note these prices include the inclusion of tea, coffee on arrival plus either a morning or afternoon tea with tea, coffee and biscuits for 20 delegates. An additional charge of $8.50 per person applies to group numbers above 20. Premium rate includes Expressi coffee machine, Lipton premium selection of tea, biscuits and slices for 20 delegates. An additional charge of $8.50 per person applies to group numbers above 20.
Hire Inclusions Flipchart White board Overhead data projection and screen TV / DVD Crockery and Cutlery
4 Port Stephens Beachside Holiday Parks – Shoal Bay Shoal Bay Road, Shoal Bay NSW 2315 P: 02 4916 4546 M: 0417 295 270 airlie.coleman@portstephens.nsw.gov.au
Meals and Dietary Requirements Meal options can be organised if the delegates will not be receiving breakfast or dinner included in the conference package. We can organise different hampers (cook your own), meal vouchers for a specific amount or even transfers (no meals included) to a local restaurant. Please see below for a sample catering option for delegates provided to them onsite.
Catering Options Economy Package: $55 per person per day Breakfast: • • • •
Cereal Fruit Yogurt Toast
• • •
Wrap Platter Sandwich Platter Cold Drink
• •
Fruit Platter Cake Platter
•
Aussie Platter (selection of deli meats), cheese with dip and crackers
• • •
English Muffins Orange and Apple Juice Milk
Lunch:
Morning Tea: Afternoon Tea:
Premium Package: $70 per person per day Breakfast: • • • • •
Cereal Fruit Yogurt Toast English Muffins
• •
Aussie BBQ - Steak & Sausage, Tossed Salad, Chats with Sour Cream, Coleslaw, Pasta Salad, Onions and Bread Roll & Butter Cold drink
• • •
Fruit Platter Cake Platter Slices Platter
•
Aussie Platter (selection of deli meats) with dip and crackers
• • • •
Bacon Eggs Orange and Apple Juice Milk
Lunch:
Morning Tea:
Afternoon Tea:
5 Port Stephens Beachside Holiday Parks – Shoal Bay Shoal Bay Road, Shoal Bay NSW 2315 P: 02 4916 4546 M: 0417 295 270 airlie.coleman@portstephens.nsw.gov.au
Onsite Dining Options Breakfast packs Each pack contains a single serve box of Kellogg's Cereal (Choice of Sustain, Cornflakes, Coco Pops, NutriGrain, Sultana Bran, Just Rights, Special K), Pauls Long Life Milk, Apple Juice, a tub of Fruit in natural juice, Baked apple snaps, a serviette, spoon and 2 sugar packets. Breakfast Barbeque • Scrambled eggs • Bacon • Sausages • Cereal • Toast • Coffee/Tea and Juice Morning or Afternoon Tea • Tea and Coffee • Juice • Soft Drinks • Biscuits and cakes platter • Fruit platter Lunch Amanda Douglas Catering - Gourmet Roll Selection •
Price per person
$12
$22
$8.50
Selection of Baguettes, open sandwiches and gourmet rolls
o o o o o
Roast Beef, semi dried tomatoes, Persian feta and rocket Smoked Salmon, capers, Spanish onion, sour cream and dill dressing Chicken with mayonnaise and seeded mustard dressing Ham with brie, tomato and basil Tuna with cucumber Spanish onion and mixed cress
$20
• Soft Drinks Lunch Amanda Douglas Catering - Ploughman's Lunch • • • •
Basket full of freshly baked gourmet rolls, crusty sliced French stick and baguettes Selection of cold meats – mortadella ham, roast chicken and cheese Salads Assortment of pickles, relishes, mustard and pickled onion
$28
Lunch Amanda Douglas Catereing – Cold Meat Buffet • • • • •
A selection of Ham, Roast Beef and Chicken Baby spinach leaves with roasted pumpkin & honey mustard dressing Asian slaw tossed with crispy noodles and sweet sesame & soy dressing Fresh lettuce mix with capsicum, sliced Lebanese cucumbers and tomatoes Basket of fresh gourmet rolls
$28
Dinner Gourmet Barbeque • • • • •
•
Prime Hunter Beef Rump, tasty thin beef sausages with caramelized onions. Pasta salad tossed with smoked salmon and mushrooms with dill & sour cream dressing Chinese cabbage shredded and tossed with crispy noodles and a sesame & mint dressing A variety of fresh lettuce mix with thin strips of capsicum, sliced Lebanese cucumber and tomatoes with a drizzle of light vinaigrette A bread basket Soft Drinks
$27.50
6 Port Stephens Beachside Holiday Parks – Shoal Bay Shoal Bay Road, Shoal Bay NSW 2315 P: 02 4916 4546 M: 0417 295 270 airlie.coleman@portstephens.nsw.gov.au
Accommodation Options Outrigger Villa
Spacious 2 bedroom villa Master bedroom with queen bed and TV, 2nd Bedroom with double bunk & single or 2 king singles Large modern bathroom Fully equipped kitchen with microwave Large living area with sofa bed Fully air conditioned, TV and VCR/DVD Comfortable deck with outdoor furniture
Price – rates are for single/twin share
Price – rates are for single/twin share
• • • • • •
2 bedroom villa Queen size bed and 2 king singles Living area with sofa bed Fully air-conditioned Modern Bathroom Fully equipped kitchen TV and DVD Deck with outdoor furniture
• • • • • •
1 bedroom villa Living area with sofa bed Fully air conditioned Modern bathroom Fully equipped kitchen TV and DVD
Price – rates are for single/twin share Only
• •
• • • • • Catamaran Villa
Sunseeker Villa
Conference Room
• •
(Room Only) Includes hire of tables and chairs AV equipment onsite Tea and coffee Can seat up to 130
From $130 to $335 per night
18 Available
From $120 to $305 per night
15 Available
From $105 to $245 per night 4 Available
Full Day Hire rate: $295 (premium package)
* Additional adults are charged at $15 per person per night with up to 4 adults permitted per cabin. Prices quoted are Low to Peak season tariffs 2016/2017. Availability to be confirmed when dates finalised. Please Note – Above tariffs are the nett rate and are non-commissionable.
For more information regarding our accommodation please visit www.shoalbayholidaypark.com.au 7 Port Stephens Beachside Holiday Parks – Shoal Bay Shoal Bay Road, Shoal Bay NSW 2315 P: 02 4916 4546 M: 0417 295 270 airlie.coleman@portstephens.nsw.gov.au
Offsite Activities and Attractions We can coordinate a wide range of activities for your group to enjoy during your stay. We can also coordinate bus transfers to and from activities. Examples of the activities available are:
On the Sand Dunes: • • •
4WD Tours Camel and horse riding Sand-boarding
• • • • • • • •
Fishing and Diving Dolphin and Whale watch Cruises Boat Hire Learn to Surf Parasailing Thunder Rafting Kayaking Stand up paddle boarding
• • • • • •
Beauty day spas Golf Bush walks Wine and brewery tours Bike hire Go Karts
On the Water:
On the Land:
Please note for any activities within the Port Stephens Region: such as dolphin and whale watching, parasailing, kayaking, fishing trips and so much more, Port Stephens Beachside Holiday Parks can arrange it all for you. Please note however Port Stephens Beachside Holiday Parks makes no representations or warranties in regards to business/activities suppliers. All groups or individuals use these suppliers at their own risk.
8 Port Stephens Beachside Holiday Parks – Shoal Bay Shoal Bay Road, Shoal Bay NSW 2315 P: 02 4916 4546 M: 0417 295 270 airlie.coleman@portstephens.nsw.gov.au