TECHNOLOGY GUIDELINES ONLINE TRAVEL SYSTEMS FOR MEETINGS
MUST-HAVE ITEMS TO CONSIDER WHEN EVALUATING THIS TECHNOLOGY SOLUTION
ONLINE TRAVEL SOLUTION PRICING STRUCTURES
• Ease of use • Flexibility • Ability to handle different types of travelers • Employee travel, guest travel, companion travel • Access to content • Suppliers that do not sell their inventory through the GDS • Synchronization of online and offline booked data • International capabilities • Bonus – the ability to incorporate hotel blocks into the travel booking experience
• Base Transaction fee • Monthly Maintenance • One-time implementation fee • Training • Agency fulfillment fees - online and offline
IMPLEMENTATION • The booking tool is configured to work with your travel agency and your GDS • Load traveler profiles • Load any corporate discounts • Load Company Locations • Site configuration • Training
TOP ITEMS TO AVOID WHEN EVALU- INTEGRATION ATING THIS TECHNOLOGY SOLUTION •Work closely with your internal meetings • Hard to use interface • Lack of flexibility and customization • Basic approval workflow for corporate travel policy • Lack of admin control and administration
team, travel agency and technology partners • Identify your desired points of integration • Attendee profile information (travel identity) • Two types of technology integration
Meetings Technology Expo 2008, Chicago 151