Child Protection Policy
&
Procedures Document
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Contents PART 1 CHILD PROTECTION POLICY STATEMENT................................................................ 5 STATEMENT OF POLICY ....................................................................................................... 6 Recognising child abuse ...................................................................................................... 7 Neglect ............................................................................................................................ 7 Emotional ........................................................................................................................ 8 Physical............................................................................................................................ 9 Sexual .............................................................................................................................. 9 Reasonable grounds for concern .................................................................................. 10 Part 2 PROCEDURES – HOW TO RESPOND TO ALLEGATION AND SUSPICIONS OF CHILD ABUSE ................................................................................................................................ 11 Listening to a person who admits abusing a child ........................................................ 15 Anonymous allegations or concerns ................................................................................. 15 PART 3 POLICIES AND PRACTICES TO PREVENT HARM TO CHILDREN .............................. 16 Recruitment and training .............................................................................................. 16 Recruitment .................................................................................................................. 16 Staff and volunteers from another agency/organisation ............................................. 17 Induction and training ................................................................................................... 17 Code of behaviour for personnel .................................................................................. 17 Giving children the confidence to speak out ................................................................ 19 Keeping parents and guardians informed..................................................................... 20 Procedures for travel involving children ....................................................................... 21 Activities involving overnight stays away from home .................................................. 21 Code of behaviour for activities .................................................................................... 23 Staff training.................................................................................................................. 23 Dealing with challenging or disruptive behaviour ........................................................ 24 Health and safety .......................................................................................................... 24 Information and communications technology.............................................................. 25 Dealing with a disclosure of abuse................................................................................ 25 Role of the designated officer ....................................................................................... 26 Responsibility to report child abuse ............................................................................. 27 Information required when making a report ................................................................ 28 Action to be taken when an allegation is made against a staff member ..................... 28
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Action to be taken when an allegation made against a staff member is found to be true ................................................................................................................................ 30 Complaints procedure in relation to child safety and protection................................. 30 Record keeping ............................................................................................................. 31 Part 4 Training and education for presentation personnel .............................................. 31 Part 5 CLEAR PROCESS TO COMMUNICATE THE PRESENTATION SISTERS’ CHILD SAFEGUARDING POLICY AND PROCEDURES ..................................................................... 32 PART 6: ACCESS TO ADVICE AND SUPPORT FOR PERSONNEL WITH SPECIAL RESPONSIBILITY FOR SAFEGUARDING CHILDREN AND FOR VICTIMS AND PERPETRATORS OF ABUSE .......................................................................................................................... 33 Promoting healing and reconciliation ........................................................................... 34 APPENDIX 1: CHILD ABUSE ................................................................................................ 35 APPENDIX 2: HOW TO RECOGNISE CHILD ABUSE ............................................................. 38 APPENDIX 3: SAMPLE PARENTAL CONSENT FORM........................................................... 42 APPENDIX 4 SAFE RECRUITMENT AND SELECTION ........................................................... 44 Contact with children .................................................................................................... 44 Defining the role ........................................................................................................... 44 Key selection criteria ..................................................................................................... 44 Written application ....................................................................................................... 44 Interview ....................................................................................................................... 44 Declaration .................................................................................................................... 45 Identification ................................................................................................................. 45 Qualifications ................................................................................................................ 45 References..................................................................................................................... 45 Vetting procedure ......................................................................................................... 45 Records.......................................................................................................................... 45 Confidentiality ............................................................................................................... 46 APPENDIX 5 CHILD PROTECTION RECORDING FORM (TEMPLATE)(Resource 16 page 89, Safeguarding Children Standards and Guidance Document NBSC) .............................. 47 Parent / carer details (where appropriate) ................................................................... 48 Details of alleged perpetrator ....................................................................................... 48 Details of concern, allegation or complaint .................................................................. 49 Action taken .................................................................................................................. 49 8. Next steps.................................................................................................................. 50 Designated officer details: ............................................................................................ 51 3
Details of person completing the form ......................................................................... 51 APPENDIX 6 ACCEPTANCE OF PRESENTATION SISTERS’ SAFEGUARDING CHILDREN DOCUMENT POLICY AND PROCEDURES........................................................................ 52 APPENDIX 7: NAGLE CENTRE’S WHISTLEBLOWER POLICY ........................................... 53 APPENDIX 8 ................................................................................................................... 55 CONFIDENTIALITY AND INFORMATION SHARING......................................................... 55 APPENDIX 9 ANTI-BULLYING POLICY ........................................................................... 55 Signs and symptoms of bullying .................................................................................... 56 Procedures for reporting bullying ................................................................................. 56 Anti-bullying policy........................................................................................................ 57 APPENDIX 10: RESOURCES ................................................................................................ 58
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PART 1 CHILD PROTECTION POLICY STATEMENT
The Nagle Centre is involved with a group of Transition Year Students each year for ECDL Certification. The number involved is approximately 20 -25. The Class is held once a week and depending on the number requesting tuition they maybe in two different classes. Nagle Centre Ltd respects the rights of all children/young people with whom it works and takes seriously any concerns in relation to their welfare and safety. Children/young people have a right to be safe in childhood and it is the duty of each person with whom they come in contact to protect that right. A loss of human dignity, through a variety of types of abuse (neglect, emotional abuse, physical abuse and sexual abuse) will affect a child’s/young person’s educational welfare prospects, and as such, it is the duty of Nagle Centre Ltd to act when any violation to that dignity is suspected or evident. This is consistent with the mission of Nagle Centre Ltd, Nagle Centre Ltd will work to safeguard children’s/young people’s safety by: Adopting and consistently applying a thorough and clearly defined method of recruiting and selecting staff and volunteers Raising the awareness of staff and volunteers about areas in which children are entitled to be protected Planning the work of Nagle Centre Ltd so as to minimise opportunities for children/young people to suffer harm Ensuring that a code of behaviour which follows best practice child protection guidelines is followed by both staff and volunteers Developing effective procedures for the reporting and management of child protection concerns
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Establishing links organisations.
with
parents
and
other
relevant
STATEMENT OF POLICY The Nagle Centre Ltd is fully committed to safeguarding the wellbeing of all the children and young people with whom we work. Our policy on child protection is in accordance with “Children First”, “Our Duty to Care”. “Safeguarding Children Policy Document (Presentation Sisters Ireland 2013) “This is a centre of welcome that expresses the spirit of Nano Nagle and promotes that spirit in all dimensions of its activities.” The following principles inform this document Children have an inherent right to dignity of life and bodily integrity which shall be respected, nurtured and protected by all Children have an inalienable right to safety and care and to an environment free from abuse and neglect
Children have a right to be listened to and be heard. Those who have suffered abuse should be enabled to disclose this to a trusted person in the expectation of a sensitive, caring and compassionate response Children have a right to good role models whom they can trust, who will respect them and nurture their spiritual, physical and emotional development. Organisations
and
institutions
have
a
collective
responsibility to operate effective systems to safeguard children and to ensure that all personnel are aware of 6
their responsibility to report concerns about child abuse to the relevant authorities. All adults have a duty to report allegations or suspicions of child abuse, where reasonable grounds for concern exist, irrespective of the status of the person suspected or their relationship to them or to the child Due regard must be given to the criminal element of any situation. It is the statutory duty of the civil authorities, not individuals or organisation or religious groups, to investigate reports of child abuse. Actions taken to protect a child should not cause the child undue distress. Every action and procedure should consider the overall needs of the child Recognising child abuse Definition and possible Physical and Behavioural Indications of Child Abuse. A child may be subjected to one on more forms of abuse at any given time. Child abuse can be categorised into four different types; neglect, emotional abuse, physical abuse and sexual abuse. A child may be subjected to one or more forms of abuse at any given time Neglect Neglect can be defined in terms of an omission, where the child suffers significant harm or impairment of development by being deprived of food, clothing, warmth, hygiene, intellectual stimulation, 7
supervision and safety, attachment to and affection from adults, medical care. Neglect generally becomes apparent in different ways over a period of time rather than at one specific point. Possible indicators of this type of abuse are: Frequent minor or serious injuries Untreated illness Hunger, lack of nutrition Tiredness Inadequate and inappropriate clothing Lack of supervision Low self esteem Lack of peer relationships Emotional Emotional abuse is normally to be found in the relationship between the care-giver and a child rather than in a specific event or pattern of events.
It occurs when a child’s need for affection, approval,
consistency and security are not met. Unless other forms of abuse are present, it is rarely manifested in terms of physical signs or symptoms Possible indicators of this type of abuse are; Unreasonable mood and/or behavioural changes Aggression, withdrawal or an ‘I don’t care attitude’ Lack of attachment Low self esteem 8
Attention seeking Depression or suicide attempts Persistent nightmares, disturbed sleep, bedwetting, reluctance to go to bed A fear of adults or particular individuals e.g. family member, baby sitter or indeed excessive clinginess to parents/careers Panic attacks Physical Physical abuse is any form of non accidental injury or injury which results from wilful or neglectful failure to protect a child. Possible indicators of this type of abuse are: Frequent bruising, fractures, cuts, burns, and other injuries Torn Clothing Bite marks burns or welts Bruises in places difficult to mark e.g. behind ears, groin Undue or unnecessary fear Aggressiveness or withdrawn Absconding frequently from home Sexual Sexual abuse occurs when a child is used by another person for his or her gratification or sexual arousal or for that of others Possible indicators of this type of abuse are Over affection ate or inappropriate sexual behaviour
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Age inappropriate sexual knowledge given the child’s age, which is often demonstrated in language, play or drawings Fondling or exposure of genital areas Hints about sexual activity
Unusual reluctance to join in normal activities which involve undressing e.g. games/swimming
Indicators of Abuse are Not Facts It is important to stress that no one indicator should be seen as conclusive in itself of abuse; it may indeed indicate conditions other than child abuse. A cluster or pattern of signs is likely to be more indicative of abuse. Signs must also be considered in the child’s social and family context as child abuse is not restricted to any socio economic group, gender or culture. It is important to always be open to alternative explanations for possible physical or behavioural signs of abuse.
Reasonable grounds for concern The statutory authorities should always be informed when a person has reasonable grounds for concern that t child may have been abused, or is at risk of abuse. A suspicion that is not supported by any objective indicator of abuse or neglect would not constitute reasonable grounds for concern. The following examples would constitute reasonable grounds for concern: Specific indication from the child that s/he was abused An account by the person who saw the child being abused Evidence such as injury or behaviour which is consistent with abuse and unlikely to be caused in any other way An injury or behaviour, which is consistent both with abuse and with an innocent explanation but where there are corroborative indicators supporting the concern that it may be a case of abuse. An example of this would be a pattern of 10
injuries, an implausible explanation, other indications of abuse, dysfunctional behaviour Consistent indication, over a period of time, that a child is suffering from emotional or physical neglect A suspicion, not supported by objective indication of abuse or neglect, does not constitute a reasonable suspicion or reasonable grounds for concern Effective interagency cooperation has a number of benefits, including dissemination on a regular basis of procedures guidelines and policies An understanding and acceptance of all professionals working with children of their responsibilities and roles in the promotion of child welfare. Mutual trust in the sharing of information Agreement on common goals with regard to a child’s safety and welfare. Willingness of professionals to respect the contributions made by each other, irrespective of status and position within the agencies and organisations Awareness of the potential for interprofessional tensions, defensiveness, prejudices, rivalries and polarity of views, which may, from time to time, prevent the needs of children from taking precedence Part 2 PROCEDURES – HOW TO RESPOND TO ALLEGATION AND SUSPICIONS OF CHILD ABUSE
Remember: It is not your role to investigate 1. If you receive a concern, suspicion, disclosure or allegation of abuse, you must act immediately and refer the matter to your Designated Officer without delay; The Designated Officer will refer the complaint to the HSE/HSC and the Garda Siochána 11
2. Whenever possible and practical, take notes during the conversation. Always ask permission to do this and explain the importance of recording all information. Where it is not appropriate to make notes at the time, make a written record as soon as possible afterwards and in any case before the end of the day. 3. Record the time, date, location (or if the matter has been communicated by letter or telephone), and persons present.
a.
b.
c.
d. e. f. g.
h.
(Appendix 5: Child protection recording form template. The record should be signed and dated by the author. The record would normally include Accurate identifying information as it is known. This should include the name, address of the person who has raised a concern (as well as their date of birth, and parents’ /carers’ / names and addresses where the person who has raised a concern/allegation is a child) The name of the individual against whom the concern/allegation is being raised and any other identifying information. As much information as possible about the circumstances that led to the concern allegation being raised, why is the person worried about the welfare and safety of the child or children. Dates when the concern arose or when the incident(s) occurred. Circumstances in which the concern arose, or the incident(s) occurred Any explanation offered to account for the risk, injury or concern The child’s own statement using the words they used to describe the events or incident(s), if possible. Do not make assumptions about the intended meaning of words used. Details of any action already taken about the incident/concern/ allegation
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i. Any views expressed by the child’s parent(s) or guardian(s) about the matter. 4. Do not be selective 5. Use the suggested form for this use (see Appendix 5 Resource 16) 6. All original records, including rough notes, must be passed immediately to the relevant Designated Officer. Any copies of records retained must be kept secure and confidential in accordance with the Data Protection legislation 7. Information about the existence of a potential allegation must always be communicated to the relevant Designated Officer. 8. In cases of emergency, where a child appears to be at immediate and serious risk, an immediate report should be made to the HSE/HSC and An Gårda Siochåna as well as to the relevant Designated Officer. Under no circumstances should a child be left in a dangerous situation pending HSE/HSC intervention. Consideration should, in all cases, also be given to whether an immediate referral is necessary in order to preserve, and safeguard against the possibility of any loss, deterioration or destruction of potential forensic evidence. 9. Explain to the child/person raising the concern what will happen next. Indicate who will be made aware of the information given by them. Leave contact details of the Designated Officer in case the referrer needs to ask questions later. 10.It is important not to discuss the incident/concern with anyone other than those detailed in the reporting flowchart. (Page 8) Be patient, listen carefully and actively, and create a safe environment. Guidance on how to respond to people making an allegation Where information is given in person,
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Listen carefully to that person, but do not ask intrusive or leading questions Stay calm, take what the person raising the concern says seriously, and reassure them. Allow the person to continue at his/her own pace Check with the person to make sure that you have understood what they actually said. Do not suggest words, but use theirs. Make no promises that cannot be kept, particularly in relation to secrecy, but listen carefully to what is being sought. Explain these procedures and the referral procedures to the person. Do not make any comments about the accused, make assumptions or speculate. Be aware that a person’s ability to recount his or her concern or allegation will depend on age, culture, nationality and upon any disability which may affect use of language and range of vocabulary. Adopt a listening style which is compassionate, calm and reassuring. If the information given to you shocks, disgusts or distresses you, do not allow these feelings to show. If you do, you may inadvertently dissuade the person from giving any further information. Tell the person he/she is not to blame for the abuse Avoid statements about your belief or otherwise, of the information given. Do not question beyond checking what has been said. It is the job of the HSE/HSC/An Gárda Síochána/ to investigate. There must be no probing for detail beyond that which has been freely given. It is important that everyone in the organisation is aware that the person who first encounters a case of alleged or suspected abuse is not responsible for deciding whether or not abuse has occurred. That is a task for the professional child protection agencies following a referral to them of the concerns about the child. All allegations of abuse against a member of the Congregation, or against a lay person who is an employee or volunteer in Nagle Centre, shall be reported, without delay, to the civil authorities by the Provincial Designated Officer or the local Designated 14
Officer as appropriate. The local Designated Officer informs the Provincial Designated Officer that a report has been made. There may be instances where, in the judgement of the Presentation Designated Officer, the complaint does not constitute ‘reasonable grounds for concern’ that child abuse has occurred but rather indicates inappropriate behaviour, misconduct or a breach of standards on the part of the person in question. In such instances, it may be necessary for the Provincial Leader or ministry chairperson to take further action and/or implement disciplinary procedures. Such action might include obtaining a professional assessment of fitness to carry out duties; advice and counselling; a requirement to undertake special training or seek specialised assistance Given the gravity of an allegation of child abuse, care must be taken by employers, relevant management committees, and any others involved in dealing with matter, to ensure that any communication with the person accused, or with their colleagues, or other associates, is clear and non-judgemental. Employers or managers should take care to ensure that actions taken by them do not undermine or frustrate any investigations being conducted by the civil authorities. Listening to a person who admits abusing a child It is necessary to tell a person who admits an offence against a child or young person that such information cannot be kept confidential. If such an admission is made to you, even where the admission relates to something which happened a long time ago, the matter must refer r to the Designated Officer as soon as possible, who will follow the procedures for referral to the HSE/HSC and An Gárda Síochána Anonymous allegations or concerns Anonymous complaints are to be treated carefully. The person raising the concern should be informed that anonymity might restrict the ability of professionals to access information or to intervene to protect the child. 15
PART 3 POLICIES AND PRACTICES TO PREVENT HARM TO CHILDREN Recruitment and training Putting in place good procedures in recruitment and training practice is a central element in ensuring the safety and welfare of all adults and young people involved in the organisation. Recruitment In engaging staff or volunteers for Nagle Centre Ltd, the following procedures will be followed: The normal recruitment practice will apply. This includes the applicant providing the names of two referees (not family members) who are contacted and obtaining Garda Clearance and attending for an interview Staff will be given a copy of the Nagle Centre Ltd Child Protection Policy and Code of Behaviour and will be asked to sign a document certifying that they have read it and agree to abide by its contents and a declaration form stating that there is no reason why they would be considered unsuitable for working with children/young people (see Appendix 3). Volunteers of Nagle Centre ltd: The applicant must supply information of previous, recent experience, particularly all experience relating to working with children/young people; The applicant must supply the names of two referees who are relevant to the post (not family members). Referees will be asked to complete a standard form (see Appendix 7) and will also be contacted personally; For volunteers working directly with children/young people, Garda Vetting will be sought by Nagle Centre Ltd
Volunteers will be given a copy of the Nagle Centre Ltd Child Protection Policy and Code of Behaviour and will be asked to sign a document certifying that they have read it and agree to 16
abide by its contents and a declaration form there is no reason why they would be considered unsuitable for working with children/young people (see Appendix 3) . Staff
and
volunteers
from
another
agency/organisation When working with staff/volunteers from another agency/organisation in facilitating an event involving children/young people, such staff/volunteers will be given the Nagle Centre Ltd Child Protection policy and Code of Behaviour and will be asked to sign a document certifying that they have read it and agree to abide by guidelines. For staff/volunteers working directly with children/young people, Garda Vetting will be sought by Nagle Centre Ltd Induction and training All staff and volunteers of Nagle Centre Ltd must avail of training and updating policies and procedures, including information about how to respond to suspicions and allegations of abuse. All personnel will be given a copy of the Safeguarding Children Policy and will be asked to sign and date a form indicating that they have read the document and will adhere to the policy Code of behaviour for personnel It is important for all staff in contact with children to To treat all children with respect Be visible to others when working with children Challenge and report potentially abusive behaviour Respect each child’s boundaries and help them to develop their own sense of their rights as well as helping them to know what they can do if they feel there is a problem Make it clear that discriminatory behaviour or language in relation to race, culture, age, gender, disability, religion, sexuality or political views is not acceptable 17
Ensure that tasks of intimate care are carried out in a sensitive professional manner, with parental consent Be aware of the additional needs of children with disabilities and added responsibilities on those who care for and work with them. Anti-bullying policy The staff are committed to providing a safe environment for children where bullying of any form is unacceptable. If bullying does occur, all children should be able to inform the leader and know that incidents will be dealt with promptly and effectively. Bullying behaviour can be defined as repeated aggression, be it verbal, psychological or physical which is conducted by an individual or group against others
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Examples of bullying include; Teasing Taunting Threatening Hitting Extortion Exclusion Nagle Centre Ltd will not tolerate any bullying behaviour by children/young people or adults and will deal with any incidents immediately in accordance with the Nagle Centre Ltd Anti Bullying Policy when working with children and young People. Both the Bully and the bullies will be offered help to be able to relate appropriately (Appendix 3) Giving children the confidence to speak out To promote a safe culture and environment children need to know they can speak out and will be listened to. There are several ways to do this; Openly discuss child safeguarding principles, policy, codes of behaviour and make sure they know who to turn to if they have a worry or concern Ask children what makes them feel safe and not safe. Listen and take account of what they say and make sure that they know they are being heard. Display posters or have information leaflets about child safeguarding and children’s help lines (See Appendix 10) Publicise details of the name of the local Designated Officer and give contact details Make sure that posters or leaflets make it clear that certain behaviour is totally unacceptable, such as bullying, racist language or threatening behaviour does not stop. Conduct short questionnaires and run groups to check on how things are going. Have a copy of the code of behaviour on display in the organisation and a copy of the complaints procedure available for all staff, children and young people, families, and visitors Have a suggestion box 19
Consider how disabled children can communicate their complaints especially if they have verbal communication difficulties. Remember how vulnerable disabled children are to abuse. It is especially important that their communication needs are not forgotten Keeping parents and guardians informed Nagle Centre Ltd will keep parents and guardians informed of all aspects of the event/activity that their child is involved in. It is our policy to share information relation to the programme of activities, with the parents /guardians. It is our practice to inform parents/guardians first in the event of a child disclosing an incident of abuse, unless this could put the child in danger. Record Keeping An accurate record should be kept for each child participating in activities, including, but not limited to, attendance, programme details and medical information. This record should include a copy of the consent form or letter signed by the parent or guardian. It should also contain details of emergency contact numbers A written record of organisers, supervisors, employees and volunteers in attendance at events, should be kept, dated and signed An Incident Report Form should be completed, dated and signed, in the event of an accident or incident relating to a child. Complaints Procedure A clear complaints procedure, with clear timescales for resolving the complaint, should be in place for use by peronnel, parents and children
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Children and their parents or guardians should be made aware of the procedure for making a complaint and should have access to this complaints procedure Whistle-blowing – encourage an open culture where responsible whistle-blowing is acceptable and encouraged. Procedures for travel involving children The responsibility or duty of care remains with the parents/guardians until the time the young person is actually at an event/activity. Where the Nagle Centre arranges the transport for children/young people, Nagle Centre Ltd will request consent from the parent(s)/guardian(s) which will take all reasonable steps to ensure that “Garda Vetted drivers are used when transporting children and young people In the case where a child/young person travels with a member of staff of Nagle Centre Ltd to the event/activity, Nagle Centre Ltd will be responsible for the welfare of the young person while travelling and while at the event. This includes travel abroad. In these instances, parental consent forms must be completed by parents/guardians and a record must be kept of the emergency contact numbers supplied. Activities involving overnight stays away from home Where the activities involve staying away from home overnight a number of additional concerns need to be taken into account. In all cases of residential work with young people, the Nagle Centre Ltd follows the guidelines below: General Guidelines Adequate and safe transport arrangements will be made There will be adequate insurance cover for the activities being undertaken
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Parents/guardian consent will be obtained for each participant, prior to the trip, including information on each participant about the following o Contact details of parent/guardian or another person named by the parent/guardian in the event of the parent/guardian not being available in an emergency o All relevant medical information for the participant and consent for medical intervention, if necessary. o Any special needs which the participant may have, including diet, medical needs, support needs etc. All relevant information including contact details, allergies, medicines, dietary needs etc. for the child or young person will be kept with a leader/staff member on the trip Parents/guardians will be fully informed of the programme or timetable for the event/activity and will receive a copy of the programme Parents will be given full contact details of the centre/accommodation and also of the staff member in charge of the event/activity Nagle Centre Ltd will ensure that the physical surroundings are safe, comfortable, accessible and appropriate for the work being undertaken. There will be an appropriate ratio of adults to young people at the event – this may vary depending on the age and ability of the group involved. There will be appropriate gender based supervision for the event Accommodation will be provided in single sex rooms and dormitories will not be shared with non group members All staff and volunteers of Nagle Centre Ltd. Who work on a residential event with young people, will have received Garda Vetting Nagle Centre Ltd has a system in place for recording any accidents or incidents while in the care of the Nagle Centre Ltd.
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One staff person will be designated as the 2key contact person2 for the event and parents guardians and participants will be given contact details of this person (with the exception of complaints in relation to the safety and welfare of the children/young people. Parents/guardians will also be given the contact details of the Nagle Centre Ltd Designated Officer in Nagle Centre Ltd. Code of behaviour for activities Staff/Volunteers at Nagle Centre will not discriminate on the grounds of age, race, disability, religion, family circumstances, membership of travelling community All staff/volunteers will show respect and understanding for the children/young people involved; Inappropriate behaviour/language will not go unchallenged; A list of ‘ground rules’ will be drawn up for each event, with the participation of the children/young people and these will be distributed to all participants and will be signed by all, prior to the commencement of event. The ground rules will be displayed in the meeting rooms during the event (Appendix 4 Sample Ground Rules) The privacy of the participants will be respected at all times and particularly in dormitories, changing rooms, showers and toilets. Participants should be encouraged to report to a staff member any cases of bullying and the staff member in charge must be made aware of this Staff/volunteers should avoid showing favouritism towards any one participant and should ensure that the relationship is constructive and aims to build the independence and autonomy of the participants Staff training Staff working on the event will have received full briefing in the following areas: 23
The work and the policies of the Nagle Centre Particular skills training appropriate to the nature of the work and the specific event taking place; Child protection training with reference to the policy of Nagle Centre Dealing with challenging or disruptive behaviour Staff, who deals directly with children and young people will be given guidance and support in dealing with difficult behaviour. Nagle Centre Ltd ensures that the safety and welfare of the children and young people is a priority and staff will deal sensitively and professionally with any difficult issues that may arise. Where instances of challenging or disruptive behaviour occur with children/young people, a record will be kept of this where the instance requires the intervention of a worker or volunteer or where the safety and well being of others are at risk. In a case of such behaviour, two workers/volunteers should be present in dealing with the situation. Staff members who are present at the time, should complete the incident/accident report form (See Appendix 8) The report of the incident should include:
The programme or activity which was happening at the time; Date of Incident: Place of Incident; A record of what happened; Details of who was involved; A record of any injury to person or property; Details of how the situation was resolved or left Date and place of report being made
Health and safety Adequate and appropriate supervision must be provided for all events and activities for children 24
Arrangements and procedures for leaving activities or centres should be explicit In places such as changing areas, toilets and showers separate provision should be made for males and females There should be adequate and gender-appropriate supervision of males and females in all cases There should be regular health and safety reviews of facilities, procedures and practices. Information and communications technology It is important to develop guidance to reduce the risk to children associated with online activity when they are involved in an activity, group or event to prevent:
-Being groomed online by paedophiles -Experiencing online bullying -Accessing or being exposed to inappropriate or harmful material -Personal contact details not being secure -Personal images being uploaded and used without consent There should be a clear policy in all ministries on the use of email and the internet. All computers in the Centre should be monitored regularly to ensure that they are being used in accordance with the stated policy Computers which can be accessed by children should always employ appropriate filtering software A clear policy should be agreed with parents and guardians on the taking of photographs and the making of video recordings of children involved in Centre activities of events. Computers which can be accessed by children should always employ appropriate filtering software.
Dealing with a disclosure of abuse Nagle Centre Ltd values and encourages the full participation of children/young people in all our events/activities and we strive to 25
ensure that the experience of the child/young person in our work is a happy and productive one. In the event of a child/young person disclosing an incident of abuse it is essential that this is dealt with sensitively and professionally by the staff member involved. The following are guidelines to support the worker/volunteer involved. The following are guidelines to support the worker/volunteer in this; React calmly Listen carefully and attentively; take the young person seriously; Reassure the young person that they have taken the right action in talking to you; Do not promise to keep anything secret; Ask questions for clarification only. Do not ask leading questions; Check back with the child/young person that what you have heard is correct and understood; Do not express any opinions about the alleged abuser Record the conversation as soon as possible, in as much detail as possible. Sign and date the record; (See Appendix 6) Ensure that the child/young person understands the procedures which will follow Pass the information to the Designated Officer or Deputy Designated Officer, do not attempt to deal with the problem alone; Treat the information confidentially Role of the designated officer The Designated Officer in Nagle Centre Ltd has the ultimate responsibility for ensuring that the Child Protection Policy of the Nagle Centre Ltd is promoted and observed. A Deputy Designated Officer will take over the responsibilities of Designated Officer if unavailable for a significant amount of time
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The Role of the Designated Officer involves the following responsibilities To be familiar with “Children First” National Guideline for the Protection and Welfare of Children and “Our Duty of Care” the principles of good practice for the protection of children and young people and to have responsibility for implementation and monitoring of the Child Protection and Policy of the Nagle Centre To receive reports of alleged/suspected or actual child abuse and act on these in accordance with the guidelines To build a working relationship with the Health Serviced Executive (HSE), An Garda Siochána and other agencies as appropriate To ensure that systems are in place for recording and retaining all relevant documentation in relation to child protection Reporting procedure in respect of child abuse Nagle Centre has put in place a standard reporting procedure for dealing with disclosures, concerns or allegations of child abuse. Responsibility to report child abuse Everyone must be alert to the possibility that children with whom they are in contact may be experiencing abuse or have been abused in the past. This is an important responsibility for staff and volunteers when working with children and young people. The guiding principles in regard to reporting child abuse are summarised as follows; The safety and well-being of the child /young person must take priority Reports should be made without delay to the HSE and an Garda Siochána While the basis for concern must be established as comprehensively as possible, children or parents should not be interviewed in detail about the suspected abuse. 27
The reporting procedure for dealing with disclosures, concerns or allegations of child abuse is outlined in the following steps. The employee or volunteer who has received a disclosure of child abuse or who has concerns of abuse, should bring it to the attention of the Designated Officer immediately The Designated Officer will report the allegation, concern or disclosure to the HSE and An Garda Siochána In making a report on suspected or actual child abuse, Designated Officer must ensure that the first priority is always for the safety and welfare of the young person and that no young person is ever left in an un-safe situation. Parents/guardians of the child will be informed of the allegation, concern or disclosure unless doing so is likely to endanger the child. Information required when making a report The more information which is gathered and put together on the Standard Reporting Form which has been adopted by the Nagle Centre Ltd (See Appendix 2) the easier it will be to assess an allegation, concern or disclosure of abuse. Reports which are made anonymously will be followed up but this may take longer and will make it more difficult for the professionals involved to assess the situation. If a person is unsure about the case, it may be useful to talk over the issue with the Designated Officer or with a HSE worker before making an official report. Action to be taken when an allegation is made against a staff member Where an allegation of abuse is made against an employee of Nagle Centre Ltd. there are two procedures that will be put in place: The reporting procedure in respect of the child The procedure for dealing with the employee
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In case of the allegation being against an employee or volunteer, the same person will not deal with both the young person and the alleged abuser. Employment/contractual issues will be dealt with separately. The Designated Officer will follow the normal reporting procedure in relation to the abuse. It will be the responsibility of the Chairperson of the Nagle Centre Ltd to deal with employment issues of the staff member against whom an allegation has been made. If there is an allegation or suspicion in relation to the Centre Manager, the Chairperson of the Board of Directors will deal with all aspects relating to the Manager. If there is an allegation or suspicion in relation to the Designated Officer, the Deputy Designated Officer will deal with all aspects of the case, including the reporting procedure If an allegation is made against an employee or volunteer of the Nagle Centre the following steps will be taken; The allegation will be reported to the Designated Officer who will refer the complaint immediately to the HSE and An Gárda Siochána. The safety of the child is the first priority of the Nagle Centre Ltd and all necessary measures will be taken to ensure that the child is safe. The measures taken will be proportionate to the level of risk The Board of Directors, through the Chairperson will ensure that no other children/young people are at risk during this period and will inform other relevant agencies or parents/careers as appropriate The measures which may be taken to ensure the safety of children and young people can include the following; suspension of duties of the person accused, re-assignment of duties where the accused will not have contact with children/young people, working under increased supervision during the period of the investigation or other measures as deemed appropriate. 29
Suspension, (with pay for a period of 2 weeks) will always follow in case of abuse allegations pending the investigation outcome. The employer will notify the employee that an allegation has been made and what the nature of the allegation is. The employee has a right to respond to this and this response should be documented and retained. The person against whom the allegation is made will need support during this period and the Chairperson of the Board of Directors will ensure that the principle of ‘natural justice’ will apply whereby a person is considered innocent until proven otherwise. The Chairperson of Board of Directors will work in co-operation with An Garda Siochána and the HSE and any decisions on action to be taken in regard to the employee will be taken in consultation with these agencies. Action to be taken when an allegation made against a staff member is found to be true This would amount to gross misconduct under the terms of the employee’s contract of employment. The contract of employment would be effectively terminated with immediate effect Complaints procedure in relation to child safety and protection Nagle Centre Ltd is committed to ensuring the safety and welfare of all children/young people with whom we work. Nagle Centre Ltd has put in place a complaints procedure to cover any situations which may arise, when children/young people or their parents/guardians are not happy with the way the children/young people were treated by Nagle Centre Ltd. Complaints regarding the safety and welfare of children/young people should be directed to the Designated Officer who report as is set down in the guidelines. Other complaints should 30
be directed to the person with whom the child/young person dealt with Record keeping The Designated Officer and the Deputy Designated Officer are responsible for keeping the following records related to Child Protection in a locked filing cabinet. The Designated Officer, the Deputy Designated Officer of the Nagle Centre Ltd is the only officers who have access to these records Any complaints abut the safety and welfare of children/young people while working with Nagle Centre Ltd Any disclosures, concerns or allegations of child abuse; The follow up to any complaints, disclosures, concerns or allegations, including informal advice from the HSE, reports to the HSE and informing parents. guardians Any bullying complaints related to Nagle Centre Ltd work with children/young people and the follow up action; Signed acceptance forms of the Nagle Centre Ltd Child Protection Policy by staff members, people on short term contracts, staff/volunteers from other agencies working on Nagle Centre Ltd projects The designated Officer, the Deputy Designated Officer of the Nagle Centre Ltd have access to these records which are stored in a locked filing Cabinet All Garda Vetting Forms All Parental/ Guardian Consent forms which should be kept in a Safe Place Part 4 Training and education for presentation personnel All our personnel are offered training in Safeguarding children to maintain high standards and good practice, including information
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about how to respond to suspicions and allegations of abuse. All Presentation personnel must avail of this training. All Presentation personnel are required to update their Safeguarding Children training on a regular basis, at least every three years. Formal supervision of personnel is an essential part of ensuring the welfare of children. Supervision will include the opportunity to provide feedback, support and ongoing training. Effective grievance, disciplinary and complaints procedures which seek to resolve difficulties promptly and with fairness, are essential elements of good practice and will be made available for all Nagle Centre personnel. Specialised training is provided for those who hold specific roles in Child Safeguarding- i.e. Chairperson of the Board of Management and Designated Officer The training offered is that approved by the National Board and will be delivered by trainers certified by the National Board, who will update this training in line with current legislation , guidance and best practice. An induction programme is provided to help the new employee or volunteer’s successful integration. Updated training will be provided to ensure staff are aware of changes in legislation or updating of Nagle Centre documents
Part 5 CLEAR PROCESS TO COMMUNICATE THE PRESENTATION SISTERS’ CHILD SAFEGUARDING POLICY AND PROCEDURES All Nagle Centre personnel will be given a copy of the current Nagle Centre Safeguarding Children Policy and will be asked to sign and date a form indicating that they have read the document and will adhere to our policy and procedures We will establish links with statutory Safeguarding children agencies to develop good working relationships in order to keep children safe
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In our place of work with children we will display openly our safeguarding policy together with the contact numbers of the designated Officer, HSE and Gardai and any other useful contacts Our websites, brochures, and information leaflets will contain our Safeguarding Children policy and contact details Our publications will make it clear that unacceptable behaviour, such as bullying, racist language or threatening behaviour, will not be tolerated Children are made aware of their right to be safe and who to speak to if they have a concern A user-friendly leaflet summarising our Child Safeguarding Policy and Procedures will be readily available. PART 6: ACCESS TO ADVICE AND SUPPORT FOR PERSONNEL WITH SPECIAL RESPONSIBILITY FOR SAFEGUARDING CHILDREN AND FOR VICTIMS AND PERPETRATORS OF ABUSE Our personnel with special responsibilities for safeguarding Children can seek advice from the designated Officer, the HSE the Gardai and the National Board. We will offer information regarding assistance and support to anyone who has been abused by Nagle Centre personnel or to Nagle Centre personnel who have perpetrated abuse. Information as to where to get support will be provided to those who have been abused in the family, the community or by peers Adviser and support person Support and counselling will be offered to all who allege abuse and to those accused of abuse in our Centre. We will also avail of the services of the Province support person and advisor if required.
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Promoting healing and reconciliation Nagle Centre seek to ensure that those affected by child abuse are supported on the journey towards healing and reconciliation through the provision of a comprehensive range of human, practical, professional and spiritual supports, utilising the services of Towards Healing or other similar services. (See Appendix 10 for Resources. If people who have been abused feel unhappy with how they were treated when they came forward they can make use of our complaint or grievance procedures. PART 7:
A PLAN TO IMPLEMENT AND MONITOR
POLICIES AND PROCEDURES All Nagle Centre personnel will agree to comply with these standards (see Appendix 6) and will participate in assessing the effectiveness of our policies and procedures for keeping children safe. Human and financial resources are made available for implementing the plan Monitoring The Provincial Safeguarding Children Committees will monitor the policies and procedures of our Centre, and their implementation and ensure all personnel working with children, directly or indirectly, will obtain Garda vetting and have appropriate training. A Yearly self-audit will be carried out in the Centre and sent to the Province Safeguarding Committee. Parents, children, stakeholders and some local people will be consulted on our policies and procedures for keeping children safe as part of this review. Parents, children, stakeholders and some local people will be consulted on our policies and procedures for keeping children safe as part of this review. This document will be reviewed by the Interprovincial Safeguarding Children Committee within three years. (2016)
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APPENDIX 1: CHILD ABUSE Abuse and neglect are forms of maltreatment of a child. Someone may abuse or neglect a child by inflicting harm, or by failing to act to prevent harm. Children may be abused in their family, in a faith based, institutional or community setting; by those known to them, or more rarely a stranger. They may be abused by an adult/s, another child or children. It often involves people they trust and know well. The abuse of children generally involves one or more of four main forms of abuse: physical abuse, sexual abuse, neglect. It is essential that Nagle Centre personnel recognise that the abuse of children is not just about sexual abuse. Many children experience harm through emotional, physical abuse and neglect. We must take responsibility to nurture, protect and take action for any child who is suffering harm, whatever the harm may be and whoever is causing it. Some children may be particularly vulnerable to abuse. Research has found that disabled children are three times more likely to be abused than non-disabled children. Children from minority ethnic groups may be at increased risk of abuse through factors such as stereotyping, prejudice and discrimination. Children and families often fail to receive the appropriate service when concerns are raised about a child’s welfare. Over-reaction and inaction have both been shown to be based on misunderstandings and misinterpretations of different cultural patterns, which have led to failure to meet children’s needs. Other groups of children who might be particularly vulnerable include asylum-seeking children, children who are in care, children who are living with parents/carers who misuse drugs and/or alcohol
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Physical Abuse Physical abuse may involve hitting, shaking, throwing, poisoning, burning or scalding, drowning, suffocating, or otherwise causing physical harm to a child. Physical harm may also be caused when a parent or carer fabricates the symptoms of, or deliberately induces illness in a child. Physical abuse can also be caused through omission or the failure to act to protect
Emotional Abuse Emotional abuse is the persistent emotional ill-treatment of a child such as to cause severe and persistent adverse effects on the child’s emotional development. It may involve conveying to children that they are worthless or unloved, inadequate or valued only insofar as they meet the needs of another person. It may feature age or developmentally inappropriate expectations being imposed on children. These may include interactions that are beyond the child’s developmental capability, as well as overprotection and limitation of exploration and learning, or preventing the child participating in normal social interaction. It may involve seeing or hearing the illtreatment of another. It may involve seeing or hearing the illtreatment of another. It may involve causing children frequently to feel frightened or in danger, or the exploitation or corruption of children. Some level of emotional abuse is involved in all types of illtreatment of a child, though it may occur alone. Sexual Abuse Sexual abuse involves forcing or enticing a child to take part in sexual activities, including prostitution, whether or not the child is aware of what is happening. The activities may involve physical contact, including penetrative (e.g. rape, buggery or oral sex) or nonpenetrative acts (oral sex). They may include non-contact activities, such as involving children in looking at, or in the production of, pornographic material or watching sexual activities, or encouraging 36
children to behave in sexually inappropriate ways. Boys and girls can be sexually abused by male and / or females, by adults and by other young people. This includes people from all different walks of life. Neglect Neglect can be defined in terms of an omission, where the child suffers significant harm or impairment of development of being deprived of food, clothing, warmth, hygiene, intellectual stimulation, supervision and safety, attachment to and affection from adults, and failure to access appropriate medical care or treatment. Neglect generally becomes apparent in different ways over a period of time rather than at one specific point. It is the persistent failure to meet a child’s basic physical and/or psychological needs, such as the neglect of, or unresponsiveness to, a child’s basic emotional needs likely to result in the serious impairment of the child’s health or development
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APPENDIX 2: HOW TO RECOGNISE CHILD ABUSE
Recognising child abuse is not easy, and it is not our responsibility to decide whether or not child abuse has taken place. Abuse can come in the form of exploitation, rape, trafficking and prostitution. We do have a responsibility and duty to act in order that the appropriate agencies can investigate and take any necessary action to protect a child Physical Abuse An important indicator of physical abuse is where bruises or injuries are unexplained or the explanation does not fit the injury or when it appears on parts of the body where accidental injuries are unlikely, e.g. on the cheeks or thighs. A delay in seeking medical treatment when it is obviously necessary is also a cause for concern. Bruising may be more or less noticeable on children with different skin tones or from different radical groups and specialist advice may need to be taken The Physical Signs of abuse may include: Unexplained bruising, marks or injuries on any part of the body Bruises which reflect had marks or fingertips (from slapping or pinching) Cigarette burns Bite marks Broken bones Scalds Changes in behaviour which can also indicate physical abuse Fear of parents/guardians being approached for an explanation Aggressive behaviour or severe temper outbursts Flinching when approached or touched 38
Reluctance to get changed, for example in hot weather Depression Withdrawn behaviour Running away from home
Emotional abuse Emotional abuse can be difficult to measure, and often children who appear well cared for may be emotionally abused by being taunted, put down or belittled. They may receive little or no love, affection or attention from their parents or carers. Emotional abuse can also take the form of children not being allowed to mix/play with other children Physical signs of emotional abuse may include: A failure to thrive or grow, particularly if the child puts on weight in other circumstances e.g. in hospital or away from their parents/guardians care Sudden speech disorders Developmental delay, either in terms of physical or emotional progress Changes in behaviour which can also indicate emotional abuse include:
Neurotic behaviour e.g. sulking, hair twisting, rocking Being unable to play Fear of making mistakes Sudden speech disorders Self harm Fear of parent/guardian being approached regarding their behaviour
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Sexual Abuse Adults, who use children to meet their own sexual needs, abuse both girls and boys of all ages, including infants and toddlers. In cases of sexual abuse it is the child’s behaviour which may cause concern, although physical signs can also be present. In all cases, children who tell about sexual abuse do so because they want it to stop. It is important, therefore, that they are listened to and taken seriously The physical signs of sexual abuse may include:
Pain or itching in the genital area Bruising or bleeding near genital area Sexually transmitted disease Vaginal discharge or infection Stomach pains Discomfort when walking or sitting down Pregnancy
Neglect Neglect can be a difficult form of abuse to recognise, yet have some of the most lasting and damaging effects on children The physical signs of neglect may include
Constant hunger, sometimes stealing food from other children Constantly dirty or ‘smelly’ Loss of weight, or being constantly underweight Inappropriate dress for the conditions
Changes in behaviour which can also indicate neglect may include: Complaining of being tired all the time 40
 Not requesting medical assistance and/or failing to attend appointments  Having few friends  Mentioning their being left alone or unsupervised These definitions are indicators are not meant to be definitive but only to serve as a guide. It is important to remember that many children and young people will exhibit some of these indicators at some time, and that the presence of one or more should not be taken as proof that abuse is occurring. There may be other reasons for changes in behaviour
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APPENDIX 3: SAMPLE PARENTAL CONSENT FORM
Activity permission form for persons under 18 years 1. Name of organisation _________________________________ Venue/Activity/Group/Event_________________________________
Date/Time________________________________________________
Name of Group Leader/person ______________________________
2. Name of Child/Young Person ____________________________ Address _______________________________________________ ________________________________________________________ Telephone No. ______________________________________ Date of Birth ___________________________________________
Give details of any medical condition of which the organisers ought to be aware, please include details of any medication which has to be taken or any dietary requirements. (This information will be treated with confidence).
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3. I have read all the information provided concerning the programme of the above activity. I hereby give permission for my son/daughter/ward to participate in the above activity. 4. The _____________________ organisation only accepts liability or responsibility for an incident or accident caused by the negligence or breach of statutory duty of the organisation, its servants or agents. Signed _____________________________ Date (Parent / Guardian) Address__________________________________________________ (If different from above) Any additional telephone numbers during the period of the activity ________________________________________________________
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APPENDIX 4 SAFE RECRUITMENT AND SELECTION Contact with children What contact with children will the job involve? Will the employee have unsupervised contact with children or hold a position of trust? What other forms of contact will the person have with children e.g. email, telephone, letter, internet? Defining the role Have the tasks and skills necessary for the job been considered? Does the job description make reference to working with and having responsibility for children? Key selection criteria Has a list of essential and desirable qualifications, skills and experience been developed? Written application Have all applicants been asked to supply information in writing including personal details, past and current work/volunteering experience? Have you developed application forms? Interview Have at least two representatives from the organisation been identified to meet with an applicant to explore information contained in their application? Have the applicant and the application forms been carefully considered, highlighting points to be raised in interview including:
the applicant’s attitudes towards working with children areas you want to explore in more detail gaps in employment history vague statements or unsubstantiated qualifications 44
frequent changes of employment Declaration Have applicants been asked to sign a declaration stating that there is no reason why they would be considered unsuitable to work with children? Have applicants been asked to declare any past criminal convictions and cases pending against them? Identification Have applicants been asked for photographic documentation to confirm their identity e.g. birth certificate, passport? Is documentation relating to the applicant’s identity and relevant qualifications checked at interview? Qualifications Are applicants asked for documentation to confirm qualifications? References Are applicants asked to supply the names of two referees who are not family members and ideally, who have first-hand knowledge of the applicant’s experience of work/contact with children? Are referees asked specifically to comment on the applicant’s suitability to work with children? Are all references provided in writing and followed up with a telephone call? Is the identity of referees verified? Vetting procedure Vetting procedures stipulated in the Children and Vulnerable Persons Act 2012 (Vetting Act 2012) should be followed. Records Are details kept of the selection and induction process on the personnel file of the person appointed? 45
Are references kept on file as part of the record of the recruitment process? Confidentiality Is information about the applicant only seen by those directly involved in the recruitment process? Are applicants reassured that information about them, including information about convictions, will be treated in confidence and not used against them unfairly?
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APPENDIX FORM
5
CHILD
PROTECTION
(TEMPLATE)(Resource
16
RECORDING page
89,
Safeguarding Children Standards and Guidance Document NBSC) 1. About the disclosure/concern Date of disclosure/concern__________________________________ Time of disclosure/concern _________________________________ How was the information received? (Attach any written information to the form) Telephone 2. Details of concern
Letter person
Email making
In person disclosure/raising
Name ____________________________________________ Address ___________________________________________ ________________________________________________________ Tel _________________________
Mobile ___________________
Email __________________________________________________ Relationship to child or alleged victim ________________________ 3. Details of child or alleged victim Name _____________________________________ DOB __________ Address ______________________________________ Tel ____________________________ Mobile 47
Ethnic origin ____________________________________ Language (is interpreter/signer needed) _____________ Disability ______________________________________ Special needs __________________________________ Parish / Order (if applicable) ______________________ Parent / carer details (where appropriate) Name _______________________________________ Address (if different from above) _____________________________ ________________________________________________________ Tel _________________________________Mobile_______________ Are they aware of the allegation, suspicion or complaint? Yes
No
Details of alleged perpetrator
Name____________________________________________________ Address__________________________________________________ ________________________________________________________ Tel _________________________________ Mobile______________ Relationship to child/victim (parent/Priest/teacher etc____________ Position in Church/Order/Ministry____________________________ Address at time of incident(s) Current contact with children if known (sits on board of governors of school, runs youth activities, etc) Any additional Information__________________________________ 48
Any information____________________________________
additional
Details of concern, allegation or complaint (Include dates/times and location the incident(s) occurred, witnesses, if known. Does the child/victim know this referral is being made?) ________________________________________________________ ________________________________________________________ ________________________________________________________ _______________________________________________________________________ ______________________________________________________________________
Action taken Has the matter been referred to civil authorities? Yes
No
If yes, Date ________________________________
Time ___________
If no explain why___________________________________________ ________________________________________________________ ________________________________________________________ ________________________________________________________ Who was it referred to? Name __________________________________________________ Designation_______________________________________________ Address__________________________________________________ ________________________________________________________ 49
Tel______________________________________________________ Email____________________________________________________ Has the matter been referred to a member of the Presentation Congregation? Yes
No
If yes, Date ________________________________Time______________ If no explain ___________________________________________
why
________________________________________________________ ________________________________________________________ ________________________________________________________ Who was it referred to? Name____________________________________________________ Designation_______________________________________________ Address__________________________________________________ ________________________________________________________ Tel______________________________________________________ Email____________________________________________________ Next steps What actions were agreed and by whom when the matter was referred onto civil/Presentation authority? 8.
________________________________________________________ ________________________________________________________ ________________________________________________________ 50
________________________________________________________ ________________________________________________________ Are there any immediate child protection concerns? If so please record what they are and state what actions have been taken by whom to address them: ________________________________________________________ ________________________________________________________ ________________________________________________________ Designated officer details: Name of Designate Officer___________________________________ Date form sent ______________________________ Details of person completing the form Name____________________________________________________ Tel ______________________________Mobile__________________ Email____________________________________________________ Position in Congregational Order______________________________ _____________________________________________________ Form completed Date ______________________________ Time ______________ Signed ________________________________
(A copy must be retained by the recipient and filed in a secure location, and a copy must be sent to the designated officer and civil/statutory authorities)
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APPENDIX
6
ACCEPTANCE
OF
PRESENTATION
SISTERS’ SAFEGUARDING CHILDREN DOCUMENT POLICY AND PROCEDURES Declaration from all Sisters, Staff and Volunteers working with children Surname: _____________________ Forename: ______________ Date of Birth: _____________________ Address: ______________________________________________ ______________________________________________________ ______________________________________________________ Contact Telephone Number: ____________________________ Involvement with children: ________________________________ ______________________________________________________ Location of this work: ___________________________________ I have read and accept the Presentation Sisters’ Safeguarding Children Document, Policy and Procedures and I agree to abide by the policy and procedures outlined in this document. Signed: _____________________________________________ Date:
_____________________________________________
Completed form to be returned to the Local Designated Officer of your ministry
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APPENDIX 7: NAGLE CENTRE’S WHISTLEBLOWER POLICY We are committed to best practice of safeguarding children. In line with this and our commitment to open communication, this policy aims to provide an avenue for National personnel and others to raise concerns and reassurance that they will be protected from reprisals or victimisation for whistle blowing. This policy is intended to cover protection for you if you raise concerns regarding inappropriate behaviour, abusive behaviour and activities that are not in line with our policy, including activities which amount to serious improper conduct. All our personnel are expected to keep their eyes open and play their part in promoting, displaying and ensuring good practice in safeguarding children. They need to know what practices are unacceptable when dealing with children or vulnerable adults. They should be encouraged to ask management if in doubt whether the behaviour is appropriate or inappropriate. It is the responsibility of all Nagle Centre’s personnel to report malpractice or suspected misconduct in accordance with the whistleblower policy. No person who in good faith reports a suspected misconduct shall suffer harassment, retaliation or adverse employment consequence. A person who retaliates against someone who has reported a violation in good faith is subject to discipline up to and including termination of employment. Anyone filing a complaint concerning a violation or suspected violation or misconduct is presumed to be acting in good faith and have reasonable grounds for believing the information. Any allegations that prove not to be substantiated and which prove to have been made maliciously or knowingly to be false will be viewed as a serious disciplinary offence. Reports of suspected abuse will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation.
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 All reports will be acknowledge and promptly investigated and appropriate corrective action will be taken if warranted by the investigation.
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APPENDIX 8 CONFIDENTIALITY AND INFORMATION SHARING The principle that ‘the welfare of the child is paramount’ means that considerations of confidentiality should not be allowed to override the right of children to be protected from harm. Information regarding a child protection concern should only be shared on ‘a need to know’ basis in the interests of the child. Personal information concerning the family of a child who is the subject of an alleged or suspected incident should be kept confidential and should only be communicated to appropriate persons if this information has a bearing, directly or indirectly, on the alleged or suspected abuse. It should be clearly understood that information gathered for one purpose must not be used for another without consulting the person who provided the information. APPENDIX 9 ANTI-BULLYING POLICY Bullying can be defined as repeated aggression by an individual peer or group or adult with the intention of hurting another person. Bullying results in pain and distress and has resulted in suicide and death. Presentation personnel have a responsibility to respond promptly and effectively to issues of bullying. Children who are bullying need to learn different ways of behaving. Serious incidents of bullying should be reported to the social services. Bullying can be Emotional: isolating an individual from the activities and social acceptance of peer group, tormenting and threatening gestures. Physical: any use of violence such as pushing, kicking, hitting Racist: racial taunts, graffiti, gestures Sexual: unwanted physical contact or sexually abusive comments. discriminatory, oppressive or abusive behaviour arising from the belief that disabled people are inferior to others 55
Homophobic: commenting negatively and/or behaving negatively as a consequence of another’s same sex sexual orientation. Verbal: name-calling, sarcasm, spreading rumours, teasing. Cyber bullying: all areas of the internet, such as email and internet chat room misuse; mobile phone threats by text messaging and calls; misuse of associated technology i.e. camera and video facilities. Bullying by adults: abuse of power by an adult. Signs and symptoms of bullying Adults should be aware of these possible signs and the need to investigate if a child, Is afraid of attending the group Becomes withdrawn, anxious or lacking in confidence Attempts or threatens suicide or runs away Has nightmares or cries themselves to sleep Has belongings damaged or missing Asks for money or begins to steal in order to pay the bully Is afraid to use the mobile phone or internet Is nervous when a cyber message is received. These could be signs of other problems but bullying as a possibility should be investigated. Procedures for reporting bullying Report bullying incidents to leader. Incidents will be recorded by leader. In serious cases parents should be informed and will be asked to meet to discuss the problem. If necessary and appropriate, police will be consulted. The bullying behaviour and threats of bullying must be investigated and the bullying behaviour stopped quickly. An attempt will be made to help the bully change his/her behaviour through a ‘no blame’ approach for serious but non- HSE referral
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Anti-bullying policy We provide a place where children feel safe. We provide a place where no one suffers abuse of any kind. We provide a place where children are respected no matter what age, background, and culture they come from. We provide a place where name calling will not be tolerated. Children will be trained to act and react assertively while also being sensitive to others We provide a place where technology will not be allowed to bully another through mobile phones, texting, email, face book or other websites. We provide a place where the use of computers is monitored by appropriate filtering software and can be accessed by adults and children through the use of a username and password.
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APPENDIX 10: RESOURCES Towards Healing Helpline From ROI From NI
1800 303 416 0800 096315
National Counselling Helpline ROI 1800 477 477 HSE National Adult Counselling Survivors of Childhood Abuse
Service
for
1800 235234 Rape Crises Centre Helpline 24 hours 1800 778 88 National Board for Safeguarding Children in the Catholic Church Director Mr Ian Elliott (01) 5053018 An Garda Siochana - Contact your local Garda Siochana An Garda Siochana, Sexual Crime Management Unit, National Bureau of Criminal Investigation, Harcourt St. Dublin 2 Phone (01) 6663437
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Contacts
Chairperson of Board
Mr Patrick O’Neill
Designated Person
Sr. Josephine Deegan
Co-Ordinators of Centre
Emma Ward Sr. Josephine Deegan
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