ORGANISATIONAL REVIEW SUMMARY AND IMPACT ON JUNIOR BRANCH Background In Berlin in 2010, CISV International approved an Organisational Review to be conducted by an external consultancy, with the aim of analysing and improving the way CISV International works, so that we can better deliver our educational programmes and values. The analysis took a year, but now the results and recommendations have been published. These are only the recommendations by the external consultant, and some have been adapted by the International Executive Committee (IEC) - they will be discussed over the next months, and then some of these may be adopted at the Annual International Meeting (AIM) in Paris in August 2012. To read the original reports, see the BlueSpark Findings and Conclusions Report and the BlueSpark Recommendations Report. This document is aimed at summarising the main points and explaining some of the recommendations. It will also have a special focus on how these changes will affect Junior Branch, and what decisions JB is faced with.
Main issues • CISV is an organisation that does not put its mission or goals at the centre of what we do. • Our structures and strategies are complex and unclear, so often do not work. • The way we work is often limited by our ‘organisational culture’, which often resists change and accepts inefficiency. • Junior Branch is at the ‘heart’ of CISV, but is treated as a separate organisation. The review recommends that we start from the beginning, and try to create simple structures.
Main issues for Junior Branch The main issues outlined in relation to Junior Branch are: • We are an excellent leadership training resource. • We are disconnected to CISV International’s purpose, structure and processes. • Our goals do not match our terms of reference or documents, and is not integrated into CISV. Suggestions put forwards are: • Why not make Junior Branch a programme of leadership training? • Will this help both CISV and JB achieve our goals better? 1
Specific Recommendations A. New Board and committee structure: National Associations • Elect Governing Board • Votes for 3 members each year • 1 member elected by juniors (NJRs) • Vote electronically
Departments|Committees
Governing Board • 9 Members make decisions • 1 of these is elected by juniors Each member serves 3 years + • 1 Chief Executive who does not vote, but oversees procedures. • Meets 3 times a year • 1 of these times is at the same time as IJBC.
Advisors
Individual or small team of advisors for NGO relations, Risk Manager and Research Coordinator.
International Junior Branch Team
Education Programmes Dep. Chapter Development Dep. Conferences & Events Finance & Resources • Each committee answers to Governing Board • Meet once a year at Governing Board meeting • Exact organisation of committee members and tasks to be confirmed.
How does this affect Junior Branch? In this structure, we are represented by one person on the governing board, elected by juniors, and also we will have at least two places reserved in the first 3 committees especially for juniors. The IJB Team however will still exist, and carry out the work of IJB, sort of like a 5th committee. This will still be chaired by two IJRs, though their job will no longer require them to sit on the Governing Board.
B. Role of Our International Office (IO) • A new ‘Senior Management Team’ will work alongside the Governing Board and committees. • Any discussion to move IO will not be before at least 2015, given the other changes happening. No real effect on Junior Branch C & D. International Meetings & Chapters • AIM will be replaced with a meeting of one of the Governing Board’s 3 meetings, committees meeting and IJBC. • Every 3 years, an ‘Advisory Conference’ will be held, where Chapter representatives will engage in discussions and decision making about CISV’s strategy and direction, and sharing experience. • These will be held in the most cost effective locations. IJBC will continue to happen as before, but now alongside the Board meeting and committee time; this should offer more opportunities to integrate our work for mutual benefit. 2
Junior Branch: The next steps Internationally, CISV will undertake a process of consultation in the next months at Regional Training Forums and Regional Meetings for Trustees, and this should start to see discussions and motions formed to make decisions at AIM. As IJRs, we feel that it is important that Junior Branch not only engages in this process, but also we embark on an evaluation of JB itself. The report posed four questions for us: 1. Why do we have JBs? 2. What should be the responsibilities of the Governing Boards and IO in respect of JBs and what are JBs’ responsibilities to the organisation? 3. What support do JBs need? 4. How can we maximise their contribution to achieving CISVs Mission? What we intend to do over the next months is try to engage mainly with the first question, ‘Why do we have JBs?’ We will address this through a sessions at each of the regional meetings, finishing up at IJBC in July. The sessions will basically take this form: 1. An open brainstorm answering ‘What is JB?’, and ‘Why does JB exist?’ 2. We will then introduce our existing Goals, Essentials, Governing Documents etc., discuss these and then add to the previous brainstorm. 3. We will then try to formulate 4 new goals which will form the base of Junior Branch. 4. Starting at JASPARC, we will pass their goals to EJBM to work on, and then to ARMM. We will submit a motion in May to change our governing document, O-15, to reflect these new goals, and then update this to a ‘final version’ at IJBC. 5. From these goals, it should then be clear how we contribute and can be integrated into CISV International, and we will make sure this happens with all the other motions proposed. 6. Finally, we will also use this, along with the results from the ongoing evaluation of the IJB Team, to make sure the structures and leadership within JB are working to achieve these goals. We will discuss and make these decisions at IJBC. We hope this document has helped to summarise what will be discussed, and also where we see the need to focus as Junior Branch. If you have any further questions, comments or concerns, please feel free to get in touch at ijr@cisv.org Mateo & James International Junior Representatives 2011-12 March 2012 3