Montgomery County Virginia
Approved Fiscal Year 2012 Budget
MontgomeryCountyVA.gov
COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 12 APPROVED BUDGET BOARD OF SUPERVISORS James Politis, Chair District D William Brown, Vice-Chair District E Annette Perkins District A Doug Marrs District B Gary Creed District C Mary Biggs District F John Muffo District G
COUNTY ADMINISTRATOR F. Craig Meadows
ASSISTANT COUNTY ADMINISTRATOR L. Carol Edmonds
FINANCIAL & MANAGEMENT SERVICES DIRECTOR Angela M. Hill
BUDGET MANAGER Marc M. Magruder
SENIOR PROGRAM ASSISTANT Susan S. Dickerson
BUDGET MESSAGE
FISCAL YEAR 12 APPROVED BUDGET
TABLE OF CONTENTS
FISCAL YEAR 12 APPROVED BUDGET
TABLE OF CONTENTS BUDGET SUMMARY Introduction .................................................................................................................................................. 1 Summaries of Major Selected Functions ...................................................................................................... 2 Recap of Expenditures by Division ............................................................................................. Appendix A Summary of Full-Time Employees/Equivalents ......................................................................... Appendix B Graphs.......................................................................................................................................... Appendix C Approved FY 12 Classification and Compensation Plan ............................................................ Appendix D Organization Chart ...................................................................................................................... Appendix E
UNDERSTANDING THE BUDGET: MONTGOMERY COUNTY’S BUDGET PROCESS Preparation of the Annual Budget ................................................................................................................ 1 FY 12 Budget Calendar ................................................................................................................................ 1 The County’s Budget Process ...................................................................................................................... 2 How to Understand and Use this Document ................................................................................................ 3 Conclusion .................................................................................................................................................... 4 Glossary of Financial Terms ........................................................................................................................ 5
REVENUE SUMMARY Overview of Economic Status ...................................................................................................................... 1 Variables Affecting Revenues ...................................................................................................................... 4 County Resources ......................................................................................................................................... 5 Current Property Taxes................................................................................................................................. 6 Conclusions ................................................................................................................................................. 12 Revenue Estimates....................................................................................................................... Appendix A
EXPENDITURE PLANS 100 110 120 130 132 140 150/152 160/162 170 180 200 210 220 230 240 250
Revenue Sharing Board of Supervisors County Administration County Attorney Financial & Management Services Insurance Information Technology Commissioner of Revenue/Assessments Reassessment Treasurer/Treasurer-Collections Registrar/Electoral Board Internal Services Commonwealth Attorney Circuit Courts General District Court Juvenile & Domestic Relations Court Magistrate Clerk of the Circuit Court
310/320 330 400 510 520 530 540 700 710 800 810 910 950/960 03 09 18
Sheriff-Comp. Bd. /Sheriff-County Fire Departments & Rescue Squads General Services Comprehensive Services Act Human Services Public Health Department Social Services Parks & Recreation Regional Library System Planning & GIS Services Economic Development Other Agencies Contingencies-General & Special Law Library Montgomery County Public Schools General Government Debt Services Montgomery County Capital
BUDGET SUMMARY
FISCAL YEAR 12 APPROVED BUDGET
BUDGET SUMMARY Introduction The FY 12 budget for the General Fund and the School Operating Fund totals $132.2 million. The General Fund totals $40.9 million and the School Operating Fund totals $91.3 million. The total County budget also includes the Debt Service Fund ($18.1 million), the Law Library Fund ($17,600), the School Cafeteria Fund ($3.9 million), funding for Fire and Rescue Capital Equipment ($700,000), and a Revenue Stabilization Fund ($500,000). The County budget for all funds totals $155.4 million. The approved real estate tax rate is increased from the adjusted tax rate of 73 cents (based on a revenue neutral tax rate from the recent general reassessment) to 75 cents. This is one cent increase from the FY 11 rate of 74 cents and is a two cent tax rate increase from the revenue neutral rate. The FY 12 budget reflects a total increase of $4.7 million in state, federal, and local funds. FY 12 Approved Budget $155.4 Million ($4.7 Million Increase) School Capital 0%
Revenue Stabilization <1%
General Fund 26%
Debt Service 12% Law Library <1%
County Capital <1% School Cafeteria 2%
School Operating 58%
County funds provided in the School Operating Budget total $36.4 million. This is a $0.7 million increase in County funding from FY 11 to FY 12. The County accepted only expenditure requests for items that were required to maintain service contracts, to address health and safety issues, and provide required operating increases for the opening of the new courthouse. A total of $2.1 million was added for these categories. The FY 12 Approved Budget estimates no increase for health insurance premiums, a group life insurance rate decrease from 1.11% to 0.28% and an unemployment insurance rate increase from 0.775% to 1.12%. All other fringe benefit rates remain unchanged for FY 12. Funding is added to support a 3% across the board salary increase for County employees on July 1, 2011. Savings from the elimination of positions and the freezing of vacancies offset the cost of the salary increase for the remaining employees whose workload has increased. County employees have not received a raise since fiscal year 2009. Costs for operations for the five constitutional officers total $15 million, of which local funds cover 63% for these offices with state and other resources covering 37%. Compared to the FY 11 budget, local funds provided 58% of these costs with state and other resources covering 42%. This increase in local funds is the direct result of state funding reductions made in the Governorâ&#x20AC;&#x2122;s budget. Budget Summary, Page 1
BUDGET SUMMARY Summaries of Major Selected Functions General Government Administration General Government Administration refers to divisions such as the Board of Supervisors, County Administrator, County Attorney, Registrar, Financial and Management Services, Information Technology, Human Services, Internal Services, and others. Highlights include: $39,059 is added for the increased utilization of the Health Clinic. This increase will provide approximately 818 nurse hours per year, an increase of 72 hours per year, and additional funds for clinic lab work. $11,000 is added for the cost of a citizen survey for citizens to provide feedback to County officials and elected leaders on the current and future provision of County services. $2,500 is added for the cost of establishing a citizen’s academy to educate citizens, raise awareness, and foster a better understanding of County government services and programming. 18,136 is added for increased audit fees The County’s contract for audit services expired with the 2010 audit and will have to be re-bid for the 2011 audit. New reporting requirements by the Auditor of Public Accounts for additional internal control audits, actuarial fee increases, and financial advisor increases all require additional funding for FY 12. $83,484 is added to unfreeze one FTE held vacant in the Information Technology Department due to the County hiring freeze. In December 2010, the Hiring Freeze Exemption Committee met and recommended that the Senior Systems Engineer position be filled for FY 12 based on the lack of technical back-up skills in systems engineering work. $5,000 is added for mowing services at the Falling Branch Corporate Park. This added funding will allow the County to contract out the service to an outside vendor to maintain the property. ($50,714) is reduced to reflect one FTE held vacant in the Public Information Office Due to the County Hiring Freeze. Judicial Administration Judicial Administration includes the Clerk of the Circuit Court, Juvenile and Domestic Court Clerk, Circuit Court, District Court, Magistrate, Commonwealth’s Attorney, etc. The County is required to provide office space, furniture, filing cabinets and other minimal operational items for the Courts. The State Supreme Court provides funding for other costs such as personal services. While in the past, offices such as the Commonwealth’s Attorney and Clerk of Circuit Court were funded almost exclusively by the State Compensation Board, state budget reductions require additional local dollars in order to preserve services to the extent possible. Tax Collection Tax Collection includes the Commissioner of Revenue and the Treasurer. Funding from the FY 11 to the FY 12 budget decreased 11.98%. State budget reductions required staff reductions in these two offices. Due to a dramatic reduction in state funding in FY 11, 10 positions (5 in each office) were funded with County dollars for six months, which results in a savings in FY 12. Budget Summary, Page 2
BUDGET SUMMARY
Commissioner of Revenue Treasurer Total
FY 11 FY 12 % Budget Budget Difference Change $1,027,180 $916,873 ($110,307) -10.74% $959,668 $831,963 ($127,705) -13.31% $1,986,848 $1,748,836 ($238,012) -11.98%
Public Safety Expenditures for Public Safety are comprised of the Sheriff’s Department and fire and rescue operations. This category increased 13.39%.
Sheriff Fire and Rescue Fire and Rescue Capital Total
FY 11 FY 12 % Budget Budget Difference Change $10,564,938 $11,728,575 $1,163,637 11.01% $1,072,391 $1,152,391 $80,000 7.46% $340,000 $700,000 $360,000 105.88% $11,977,329 $13,580,966 $1,603,637 13.39%
Highlights include: $294,906 is added for 6 additional deputies for courthouse security. The new courthouse will add 52,500 square feet over the existing building and add an additional six courtrooms. This additional space requires additional staff for courthouse security. $19,200 is added for the one-time cost of deputy equipment 6 new deputy positions required for courthouse security in the new courthouse. The $19,200 provides $3,200 to equip each deputy with a portable radio, firearm, and three sets of uniforms. $1,890 is added for New River Criminal Justice Academy (NRCJA) training for the new deputies to participate in required on-going training. $136,692 is added to unfreeze three FTE (two deputies and one office assistant) held vacant due to the County hiring freeze. $718,115 is added for increased costs of the Western Virginia Regional Jail. Funding is added for the increased cost of the County’s participation in the WVRJ ($469,693 for operations and $248,422 for debt service). $360,000 restores Fire and Rescue capital equipment funding to 1 penny of the real estate tax rate. (These funds were previously cut in half). $50,000 is added for Fire and Rescue operations. These funds have not been allocated to specific departments and are left to the Fire and Rescue Commission to distribute based on need. $30,000 is added for Fire and Rescue insurance premium increases.
Budget Summary, Page 3
BUDGET SUMMARY The Sheriff’s Office is supported with $4.4 million in state/other designated funds or 38% of the Sheriff’s total budget. Local funds provide $7.3 million or 62% of the Sheriff’s total budget. In FY 11, the state provided 44%, with local funding providing the remaining 56%. The increase in local dollars is the direct result of cuts to the Sheriff’s state funding in the Governor’s budgets over the past several years. The following chart shows the amount of local funding provided for the Sheriff’s office over the past seven fiscal years.
Sheriff Local Funding FY 12 FY 11 FY 10 FY 09 FY 08 FY 07 FY 06 $0
$1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 $7,000,000 $8,000,000
General Services The General Services function consists of Solid Waste Removal, Maintenance of Buildings and Grounds, Animal Control, Engineering/Environmental Services, and Inspections. Increases to the General Services budget are included to cover the costs associated with basic expenses of utility and fuel costs, as well as maintaining the County’s infrastructure. Highlights include: $85,364 is added for utility costs for the new courthouse. The new courthouse will add 52,500 square feet over the existing building and add an additional six courtrooms. This additional space requires additional funding to cover heating, electric, water, sewer, and maintenance contracts for the six month period (January 1, 2012 through June 30, 2012) of FY 12. $16,016 is added for one additional housekeeper and $4,575 is added for housekeeping supplies for the new courthouse. $77,317 is added for a HVAC maintenance technician position and $20,000 is included for the onetime cost of tools and equipment to cover the cost of maintaining additional mechanical systems in the new building. Health and Welfare Health and Welfare includes Social Services, Human Services, Public Health and the Comprehensive Services Act. Funding for these agencies includes federal, state and local dollars totaling $9.1 million. An additional $50,000 in local money is held in Special Contingencies to meet increased costs for the Comprehensive Services Act. Of the total amount budgeted for Health and Welfare, 72% is attributable to the Department of Social Services where funding is provided to cover the County’s share of mandated costs Budget Summary, Page 4
BUDGET SUMMARY related to public assistance programs and administrative costs which include their participation in the County’s Compensation Plan. Funding for Human Services and the Health Department provides 9% of the total in this category. The remaining funds support services through the Comprehensive Services Act (CSA), of which County dollars represent 19% of the total funding.
Comprehensive Services Act Human Services Public Health Social Services Total
FY 11 Budget FY 12 Budget Difference % Change $1,651,969 $1,651,969 $0 0.00% $381,411 $388,928 $7,517 1.97% $431,313 $431,313 $0 0.00% $6,770,667 $6,617,914 ($152,753) -2.26% $9,235,360 $9,090,124 ($145,236) -1.57%
Education The Montgomery County Public Schools’ total School Operating Fund increased $2.7 million, of which $1.4 million is Federal funding for FY 12. County funding in the FY 12 budget totals $36.4 million. This is a $700,000 increase in County funding from FY 11 to FY 12. Regional Library The Regional Library accounts for 4% of the General Fund budget, with funding of $1.7 million. State budget cuts have also affected the library through state aid reductions. ($23,334) is reduced to reflect 0.5 FTE held vacant in the Library due to the County Hiring Freeze. The chart below shows the funding for the Regional Library over the past seven fiscal years.
Regional Library Budget FY 12
FY 11 FY 10
FY 09 FY 08 FY 07 FY 06 $0
$200,000
$400,000
$600,000
$800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 $2,000,000
Debt Service Debt service requirements on existing and new debt are based on the sale of bonds and the interest rate at the time of sale. Debt service tables are established and dictate debt service retirements over a fixed period.
Budget Summary, Page 5
BUDGET SUMMARY $337,707 is added to the base debt service budget. The base budget is adjusted each year to cover the cost of principal, interest and administrative fees associated with long-term debt. The total debt service budget increased from FY 11 primarily as a result of the issuance of qualified school construction bonds. The increase is offset by federal funds made available through the QSCB program. Therefore, there is no increase in undesignated tax support for debt service. The details of the net increase can be found in the Debt Service section of this document. Contingencies – General The General Contingency is established to pay for unknown and unanticipated expenditures that arise during the year that have not been included in the approved budget. No funding is added to the General Contingencies. The County has a policy of retaining 1% of the County’s General Fund budget to cover contingency needs. Current funding is slightly less than 1% of the total General Fund Budget for FY 12. Contingencies – Special Special contingencies include monies held in abeyance as a holding account for known issues/expenditures of which the details have yet to be resolved. $50,000 is included to meet the mandated local share of the Comprehensive Services Act. $162,500 is included for retirement incentives. Incentives, such as sharing in the cost of health insurance premiums, may result in future budget savings should employees chose to retire and their positions be held vacant. $51,096 is added for Line of Duty VRS changes. Previously, the state covered these expenses. These costs will no longer to be paid by the state and will become the responsibility of the locality for FY 12 and beyond. $40,000 is added for redistricting costs. Funding is added for the estimated increased cost of election redistricting requirements. Redistricting will take place during 2011, based on changes in the County’s population as determined by the 2010 census. Detailed explanations of the expenditure recommendations, a recap of expenditures by fund, County dollars by division, position (FTE) listing, and a graphic summary of the FY 12 Approved Budget are included in the Appendices at the end of this section.
Budget Summary, Page 6
BUDGET SUMMARY
APPENDIX A
COUNTY OF MONTGOMERY, VIRGINIA RECAP OF EXPENDITURES BY DIVISION FISCAL YEAR 2012
DIVISION REVENUE SHARING BOARD OF SUPERVISORS COUNTY ADMINISTRATION COUNTY ATTORNEY FINANCIAL & MANAGEMENT SERVICE INSURANCE INFORMATION TECHNOLOGY COMMISSIONER OF REVENUE-COMP ASSESSMENT - COUNTY REASSESSMENT TREASURER - COMP BD COLLECTIONS - COUNTY ELECTORAL BOARD INTERNAL SERVICES COMMONWEALTH ATTORNEY CIRCUIT COURT GENERAL DISTRICT COURT J & D RELATIONS COURT MAGISTRATE CIRCUIT COURT CLERK SHERIFF - COMP BOARD SHERIFF - COUNTY FIRE AND RESCUE GENERAL SERVICES COMPREHENSIVE SERVICES ACT HUMAN SERVICES PUBLIC HEALTH SOCIAL SERVICES PARKS AND RECREATION REGIONAL LIBRARY PLANNING & GIS ECONOMIC DEVELOPMENT OTHER AGENCIES CONTINGENCIES - GENERAL CONTINGENCIES - SPECIAL ADJUSTMENTS
FY 10 Appropriated 168,242 363,156 1,471,138 311,638 877,246 283,900 1,335,217 650,444 455,922 638,465 587,491 460,724 340,141 277,695 942,172 162,703 29,847 21,177 5,000 636,845 6,943,665 3,836,770 1,130,651 4,776,393 2,289,979 410,150 449,886 6,844,726 792,629 1,987,167 792,826 495,209 1,227,267 78,698 50,000 (91,700)
TOTAL GENERAL FUND
$ 42,033,479
FY 10 Expended 165,915 229,689 1,423,920 305,434 839,123 202,624 1,180,491 628,447 460,957 408,780 571,253 455,075 296,800 194,528 916,496 152,628 28,120 16,659 4,889 617,841 6,930,364 3,560,018 1,124,189 4,450,037 2,210,905 356,286 431,313 6,408,855 760,569 1,731,205 573,481 486,649 1,181,301 (73,178) $ 39,231,662
FY 11 Approved 164,106 254,228 1,428,168 231,742 881,304 274,733 1,160,839 570,929 456,251 497,305 462,363 294,519 273,398 953,196 160,460 29,347 20,524 5,000 622,679 6,550,247 4,014,691 1,072,391 4,687,861 1,651,969 381,411 431,313 6,770,667 770,246 1,705,647 590,269 351,435 1,241,066 371,400 312,500 (91,700) $ 39,552,504
FY 11 Appropriated 164,106 389,675 1,543,953 251,742 897,222 274,733 1,310,651 575,779 461,051 229,685 501,615 472,171 296,679 313,948 971,076 161,540 30,850 21,748 5,000 629,869 6,609,930 4,349,287 1,072,391 5,360,671 1,651,969 397,159 431,313 6,667,103 878,486 1,802,397 750,189 381,055 1,255,490 304,244 230,816 (91,700) $
41,553,893
Base 164,106 250,915 1,456,433 240,274 898,746 274,733 1,173,586 562,405 354,468 546,372 285,591 280,221 273,998 970,564 162,194 29,347 20,524 5,000 635,712 6,572,613 3,985,159 1,072,391 4,717,680 1,651,969 387,161 431,313 6,617,914 775,018 1,739,965 597,120 358,785 1,240,266 371,400 312,500 (91,700) $ 39,324,743
FY 12 Approved Addenda 1,845 18,136 12,863 83,484 1,170,803 80,000 215,272 1,767 15,000 (23,334) 5,000 22,556 (8,904) $ 1,594,488
Inc/(Dec) FY 12 Approved
Inc/(Dec) FY 12 Approved
Over FY 11 Approved
Over FY 11 Appropriated
Total 164,106 250,915 1,458,278 240,274 916,882 287,596 1,257,070 562,405 354,468 546,372 285,591 280,221 273,998 970,564 162,194 29,347 20,524 5,000 635,712 6,572,613 5,155,962 1,152,391 4,932,952 1,651,969 388,928 431,313 6,617,914 790,018 1,716,631 597,120 363,785 1,262,822 371,400 303,596 (91,700) $ 40,919,231
$ (3,313) 30,110 8,532 35,578 12,863 96,231 (8,524) (101,783) 49,067 (176,772) (14,298) 600 17,368 1,734 13,033 22,366 1,141,271 80,000 245,091 7,517 (152,753) 19,772 10,984 6,851 12,350 21,756 (8,904) $
1,366,727
%
$
0% -1% 2% 4% 4% 5% 8% -1% -22% 10% -38% -5% 0% 2% 1% 0% 0% 0% 2% 0% 28% 7% 5% 0% 2% 0% -2% 3% 1% 1% 4% 2% -3% 0% 3% $
%
(138,760) (85,675) (11,468) 19,660 12,863 (53,581) (13,374) (106,583) (229,685) 44,757 (186,580) (16,458) (39,950) (512) 654 (1,503) (1,224) 5,843 (37,317) 806,675 80,000 (427,719) (8,231) (49,189) (88,468) (85,766) (153,069) (17,270) 7,332 67,156 72,780 -
0% -36% -6% -5% 2% 5% -4% -2% -23% -100% 9% -40% -6% -13% 0% 0% -5% -6% 0% 1% -1% 19% 7% -8% 0% -2% 0% -1% -10% -5% -20% -5% 1% 22% 32% 0%
(634,662)
-2%
Page 1
COUNTY OF MONTGOMERY, VIRGINIA RECAP OF EXPENDITURES BY DIVISION FISCAL YEAR 2012
DIVISION LAW LIBRARY FUND SCHOOL OPERATING FUND SCHOOL CAFETERIA FUND SCHOOL CAPITAL CONSTRUCTION COUNTY CAPITAL CONSTRUCTION DEBT SERVICE FUND REVENUE STABILIZATION FUND GRAND TOTAL ALL FUNDS
FY 10 Appropriated $ 17,600 $ 98,512,788 $ 4,155,073 $ 534,265 $ 1,030,595 $ 19,025,209 $ $ 165,309,009
$ $ $ $ $ $ $ $
FY 10 Expended 8,600 95,440,675 4,141,775 534,265 942,851 17,217,689 157,517,517
$ $ $ $ $ $ $ $
FY 11 Approved 17,600 88,616,820 3,804,715 340,000 17,762,983 564,248 150,658,870
FY 11 Appropriated $ 17,600 $ 92,630,159 $ 3,873,762 $ $ 340,000 $ 19,742,145 $ 564,248 $ 158,721,807
$ $ $ $ $ $ $ $
Base 17,600 90,580,803 3,880,810 340,000 18,100,690 500,000 152,744,646
FY 12 Approved Addenda $ $ 700,000 $ $ $ 360,000 $ $ $ 2,654,488
$ $ $ $ $ $ $ $
Total 17,600 91,280,803 3,880,810 700,000 18,100,690 500,000 155,399,134
Inc/(Dec) FY 12 Approved
Inc/(Dec) FY 12 Approved
Over FY 11 Approved
Over FY 11 Appropriated
$
$
2,663,983 76,095 360,000 337,707 (64,248) 4,740,264
% 0% 3% 2% 106% 2% 3% $
$ (1,349,356) 7,048 360,000 (1,641,455) (64,248) (3,322,673)
% 0% -1% 0% 106% -8% -11% -2%
Page 2
BUDGET SUMMARY
APPENDIX B
Summary of Authorized Full Time or Full Time Equivalent Positions
Division
Department
Approved
Approved
Approved
Approved
Approved
Approved
Reduced *
Reduced *
Reduced *
Approved
Approved
Full-Time
Part-Time
Total
Full-Time
Part-Time
Total
Full-Time
Part-Time
Total
Full-Time
Part-Time
Approved Total
FY 10
FY 10
FY 10
FY 11
FY 11
FY 11
FY 12
FY 12
FY 12
FY 12
FY 12
FY 12
110
County Administration
5.00
0.50
5.50
5.00
0.50
5.50
0.00
0.00
0.00
5.00
0.50
5.50
110
Emergency Services
1.00
0.00
1.00
1.00
0.00
1.00
0.00
0.00
0.00
1.00
0.00
1.00
110
Human Resources
4.00
0.00
4.00
4.00
0.00
4.00
0.00
0.00
0.00
4.00
0.00
4.00
110
Public Information Office
4.00
0.00
4.00
4.00
0.00
4.00
(1.00)
0.00
(1.00)
3.00
0.00
3.00
120
County Attorney
1.00
0.50
1.50
1.00
0.50
1.50
0.00
0.00
0.00
1.00
0.50
1.50
130
Finance Department
8.00
0.50
8.50
8.00
0.50
8.50
0.00
0.00
0.00
8.00
0.50
8.50
130
Purchasing
2.00
0.00
2.00
2.00
0.00
2.00
0.00
0.00
0.00
2.00
0.00
2.00
140
Information Technology
9.00
0.50
9.50
8.00
0.50
8.50
0.00
0.00
0.00
9.00
0.50
9.50
150
Commissioner of Revenue
11.00
0.00
11.00
7.00
0.00
7.00
0.00
0.00
0.00
7.00
0.00
7.00
152
Assessment
7.00
0.00
7.00
6.00
0.00
6.00
0.00
0.00
0.00
6.00
0.00
6.00
152
Land Use
1.00
0.00
1.00
1.00
0.00
1.00
0.00
0.00
0.00
1.00
0.00
1.00
160
Treasurer
9.00
0.00
9.00
4.00
0.00
4.00
0.00
0.00
0.00
4.00
0.00
4.00
162
Treasurer- Collections
8.00
0.00
8.00
8.00
0.00
8.00
0.00
0.00
0.00
8.00
0.00
8.00
170
Registrar/Electoral Board
4.00
0.00
4.00
3.00
0.00
3.00
0.00
0.00
0.00
3.00
0.00
3.00
180
Internal Services-Garage
2.00
0.00
2.00
2.00
0.00
2.00
0.00
0.00
0.00
2.00
0.00
2.00
200
Commonwealth Attorney
11.00
0.00
11.00
11.00
0.00
11.00
0.00
0.00
0.00
11.00
0.00
11.00
210
Circuit Courts
2.00
0.00
2.00
2.00
0.00
2.00
0.00
0.00
0.00
2.00
0.00
2.00
220
General District Court
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
230
Juvenile & Domestic Relations
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
240
Magistrate
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
250
Clerk of Circuit Court
10.00
0.00
10.00
10.00
0.00
10.00
0.00
0.00
0.00
10.00
0.00
10.00
310
Sheriff-State
105.00
1.00
106.00
99.00
1.00
100.00
0.00
0.00
0.00
99.00
1.00
100.00
320
Sheriff-County
15.00
3.50
18.50
18.00
3.50
21.50
0.00
0.00
0.00
27.00
3.50
30.50
400
General Services-Administration
2.00
0.00
2.00
2.00
0.00
2.00
0.00
0.00
0.00
3.00
0.00
3.00
400
Animal Control
3.00
1.25
4.25
3.00
1.25
4.25
0.00
0.00
0.00
3.00
1.25
4.25
400
Building & Grounds
7.00
0.00
7.00
6.00
0.00
6.00
0.00
0.00
0.00
6.00
0.00
6.00
400
County Engineer
2.00
0.00
2.00
2.00
0.00
2.00
0.00
0.00
0.00
2.00
0.00
2.00
400
Housekeeping
8.00
1.00
9.00
7.00
1.00
8.00
0.00
0.00
0.00
8.00
1.00
9.00
400
Inspections
5.00
0.00
5.00
5.00
0.00
5.00
0.00
0.00
0.00
5.00
0.00
5.00
400
Lawns and Landscaping
2.00
0.00
2.00
2.00
0.00
2.00
0.00
0.00
0.00
2.00
0.00
2.00
400
Litter Control
1.00
0.00
1.00
1.00
0.00
1.00
0.00
0.00
0.00
1.00
0.00
1.00
400
Solid Waste Collections
5.00
18.00
23.00
5.00
17.40
22.40
0.00
(3.00)
(3.00)
5.00
14.40
19.40
520
Human Services
2.00
0.00
2.00
2.00
0.00
2.00
0.00
0.00
0.00
2.00
0.00
2.00
520
RSVP
2.00
0.50
2.50
2.00
0.50
2.50
0.00
0.00
0.00
2.00
0.50
2.50
540
Social Services
66.00
0.00
66.00
65.00
0.00
65.00
(1.00)
0.00
(1.00)
64.00
0.00
64.00
700
Parks & Recreation
7.00
0.00
7.00
7.00
0.00
7.00
0.00
0.00
0.00
7.00
0.00
7.00
710
Regional Library
18.00
5.88
23.88
16.00
4.50
20.50
0.00
(0.50)
(0.50)
16.00
4.50
20.50
800
Planning & GIS
7.00
0.00
7.00
6.00
0.00
6.00
0.00
0.00
0.00
6.00
0.00
6.00
810
Economic Development
4.00
0.00
4.00
4.00
0.00
4.00
0.00
0.00
0.00
4.00
0.00
4.00
360.00
33.13
393.13
339.00
31.15
370.15
(2.00)
(3.50)
(5.50)
349.00
28.15
377.15
TOTAL
BUDGET SUMMARY
APPENDIX C
Where It Comes From FY 2012 Approved Budget $155.4 Million
Personal Prop 7%
Sales Tax 5%
2 Cent RE Increase 1%
Designated $'s 48% Other 2%
Mach &Tools 1%
Real Estate 33%
Business F&F 1% Merch Capital Mobile Delinquent 1% Homes 1% <1%
Where It Goes FY 2012 Approved Budget $155.4 Million General Fund 26%
Revenue Stabilization <1%
County Capital <1%
Debt Service 12%
All School Funds 61%
Law Library <1%
Undesignated Revenue $79.5 Million 2 Cent RE Increase 2%
Merch Capital 1%
Mobile Homes <1%
Business F&F Delinquent 3% 2%
Mach &Tools 3% Other 4% Sales Tax 9%
Real Estate 63%
Personal Prop 13%
General Fund Functions FY 2012 Approved Budget Tax Collections 5% Judicial Administration 4%
Planning and Economic Development $40.9 million 2% Contingencies General Govt. Admin. 2% Parks and Recreation 13% 2% Library 4% Other Agencies 3%
Public Safety 32% Health and Welfare 21% General Services 12%
General Government Administration FY 2012 Approved Budget $5.3 million Financial and Management Services 17%
County Attorney 5%
County Administrator 28%
Board of Supervisors 5%
Information Technology 24% Insurance 6%
Human Services 7% Internal Services 3%
Registrar/Electoral Board 5%
School Funds FY 2012 Approved Budget $95.2 million School Operating 96% School Cafeteria 4%
County Funding for Schools 40
Millions
Dollars
30
20
10
0 2003
2004
2005
2006
2007
2008 2009 2010 2011 2012 Fiscal Year All years are net of County funding provided for school debt service and school capital
BUDGET SUMMARY
APPENDIX D
APPROVED FY 12 CLASSIFICATION AND COMPENSATION PLAN COUNTY OF MONTGOMERY Grade Minimum
Market
Maximum
ClassTitle
County FTE PSA FTE
UNIFIED 104
$18,321.00
$23,268.00
$28,397.00
105
$19,237.00
$24,431.00
$29,817.00
106
$20,199.00
$25,652.00
$21,209.00
$26,935.00
$32,873.00
108
$22,269.00
$28,282.00
$34,517.00
110
111
112
113
$23,383.00
$24,552.00
$25,779.00
$27,501.00
$28,876.00
$29,696.00
$31,181.00
$32,740.00
$34,377.00
$36,096.00
14.400
0.000
ANIMAL CONTROL AIDE CUSTODIAN VAN DRIVER
1.250 10.000 0.500
0.000 0.000 0.000
LIBRARY COURIER LIBRARY PAGE
0.750 0.375
0.000 0.000
COOK
3.000
0.000
LABORER SOCIAL WORK ASSISTANT I
2.000 6.000
0.000 0.000
MAINTENANCE WORKER PUBLIC FACILITIES MAINTENANCE WORKER SOCIAL WORK ASSISTANT II UTILITY OPERATOR IV
0.000 6.000 2.000 0.000
5.000 0.000 0.000 2.000
DSS AIDE LIBRARY SERVICE SPECIALIST OFFICE ASSISTANT
1.000 5.750 3.000
0.000 0.000 0.000
ASSISTANT REGISTRAR CUSTOMER SERVICE REPRESENTATIVE CUSTOMER SERVICE REPRESENTATIVE - Unfunded DEPUTY COURT CLERK LIBRARY TECHNICIAN PUBLIC INFORMATION SPECIALIST SANITATION EQUIPMENT OPERATOR SENIOR OFFICE ASSISTANT TAX TECHNICIAN UTILITY EQUIPMENT OPERATOR UTILITY OPERATOR III
2.000 1.000 1.000 5.000 1.000 1.000 3.000 4.000 6.000 0.000 0.000
0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 2.000 6.000
ANIMAL CONTROL OFFICER DISPATCHER MAINTENANCE CREW LEADER MAINTENANCE MECHANIC/CARPENTER MAINTENANCE CREW LEADER - PARKS SENIOR DEPUTY COURT CLERK SENIOR TAX TECHNICIAN
2.000 9.000 1.000 1.000 1.000 2.000 6.000
0.000 0.000 0.000 0.000 0.000 0.000 0.000
12.000 1.000 1.000 9.500 0.000 6.000 0.000
0.000 0.000 0.000 0.000 1.000 0.000 2.000
$31,308.00
107
109
SITE ATTENDANT
$36,243.00
$38,055.00
$39,958.00
$44,002.00
$46,202.00 ELIGIBILITY WORKER HR TECHNICIAN MULTI-MEDIA SPECIALIST PROGRAM ASSISTANT PSA CREW LEADER TAX SPECIALIST UTILITY OPERATOR II
APPROVED FY 12 CLASSIFICATION AND COMPENSATION PLAN COUNTY OF MONTGOMERY Grade Minimum 114
115
116
117
$30,320.00
$31,836.00
$33,428.00
$35,100.00
Market $37,900.00
$39,795.00
$41,785.00
$43,874.00
Maximum
ClassTitle DISPATCH SUPERVISOR MECHANIC
1.000 2.000
0.000 0.000
CHILDREN'S PROGRAM SPECIALIST DEPUTY ASSISTANT REGISTRAR ELIGIBILITY INTAKE WORKER FRAUD INVESTIGATOR LEGAL ASSISTANT
0.500 1.000 8.000 1.000 6.000
0.000 0.000 0.000 0.000 0.000
COURT CLERK SUPERVISOR DEPUTY EMPLOYMENT SERVICES WORKER PROCUREMENT TECHNICIAN SENIOR ELIGIBILITY WORKER SENIOR PROGRAM ASSISTANT SOCIAL WORKER UTILITY OPERATOR I
1.000 67.500 6.000 1.000 5.000 5.000 9.000 0.000
0.000 0.000 0.000 0.000 0.000 1.000 0.000 1.000
1.500 3.000 1.000 2.000 1.000 1.000 1.000 1.000 1.000 0.000 1.000 1.000
0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000
1.000 3.000 1.000 1.000 1.000 1.000 1.000 13.000 1.000 4.000
0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000
1.000 1.000 3.000 8.000 1.000 2.000 1.000 1.000 1.000 0.000
0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000 1.000
$50,938.00
$53,485.00
$56,159.00 ACCOUNTANT ASSISTANT BRANCH LIBRARY SUPERVISOR BENEFITS COORDINATOR BUILDING INSPECTOR COMPUTER TECHNOLOGY SPECIALIST INTERNET AND DESIGN SPECIALIST LIBRARY PROGRAMS COORDINATOR MARKETING AND RESEARCH SPECIALIST SECRETARY TO THE BOARD TAX SUPERVISOR TECHNOLOGY SUPPORT SPECIALIST TECHNOLOGY SUPPORT SPECIALIST - Unfunded
118
$36,854.00
$46,068.00
$58,967.00 ADMINISTRATIVE MANAGER BRANCH LIBRARY SUPERVISOR CHIEF ANIMAL CONTROL OFFICER ELIGIBILITY SUPERVISOR LIBRARY ACQUISITION MANAGER LIBRARY BUSINESS MANAGER MAINTENANCE MANAGER MASTER DEPUTY PLANNING TECHNICIAN RECREATION PROGRAM SUPERVISOR
119
$38,697.00
$48,372.00
County FTE PSA FTE
$48,512.00
$61,916.00 ASSISTANT COUNTY ASSESSOR ASSISTANT TO CO ADMINISTRATOR CHILD PROTECTIVE SERVICES WORKER CORPORAL - LAW ENFORCEMENT DEPUTY - LIDS GIS ANALYST LEAD IT CUSTOMER SERVICE SPECIALIST MASTER DEPUTY TREASURER PAYROLL SUPERVISOR WATER OPERATIONS SPECIALIST
APPROVED FY 12 CLASSIFICATION AND COMPENSATION PLAN COUNTY OF MONTGOMERY Grade Minimum 120
121
122
123
124
125
126
$40,632.00
$43,713.00
$45,898.00
$48,193.00
$50,603.00
$53,133.00
$55,790.00
Market $50,790.00
$53,330.00
$55,996.00
$58,796.00
$61,736.00
$64,822.00
$68,064.00
Maximum
ClassTitle
County FTE PSA FTE
$65,011.00 HUMAN SERVICES MANAGER LIBRARY SERVICES MANAGER LIBRARY YOUTH SERVICES MANAGER PLANNER-COMPREHENSIVE AND DEVELOPMENT SOCIAL WORK SUPERVISOR
1.000 1.000 1.000 2.000 2.000
0.000 0.000 0.000 0.000 0.000
DEPUTY/INVESTIGATOR DEPUTY-EMT EMPLOYMENT SERVICES MANAGER SERGEANT WASTEWATER MANAGER
6.000 1.000 1.000 8.000 0.000
0.000 0.000 0.000 0.000 1.000
ASSISTANT DSS DIRECTOR ASSISTANT GENERAL SERVICES MANAGER CHILD PROTECTIVE SERVICES SUPERVISOR LIBRARY SYSTEMS ADMINISTRATOR PSA COORDINATOR
1.000 1.000 1.000 1.000 0.000
0.000 0.000 0.000 0.000 1.000
BUILDING OFFICIAL HVAC TECHNICIAN PROJECT MANAGER - ECONOMIC DEVELOPMENT PSA ENGINEER SENIOR IT APPLICATIONS SPECIALIST
1.000 1.000 1.000 0.000 2.000
0.000 0.000 0.000 1.000 0.000
CHIEF DEPUTY CLERK OF CIRCUIT COURT CHIEF DEPUTY COM OF REVENUE CHIEF DEPUTY TREASURER COUNTY ASSESSOR FINANCE MANAGER LIEUTENANT PROCUREMENT MANAGER SENIOR SYSTEMS ENGINEER
1.000 1.000 0.000 1.000 1.000 5.000 1.000 1.000
0.000 0.000 0.000 0.000 0.000 0.000 0.000 0.000
GIS MANAGER PLANNING AND ZONING ADMINISTRATOR
1.000 1.000
0.000 0.000
ASSISTANT COMMONWEALTH ATTORNEY CAPTAIN CAPTAIN - ADMINISTRATIVE GENERAL SERVICES MANAGER LEAD SYSTEMS ENGINEER MASTER CHIEF DEPUTY TREASURER
5.000 1.000 1.000 1.000 1.000 1.000
0.000 0.000 0.000 0.000 0.000 0.000
LEAD IT APPLICATIONS SPECIALIST
1.000
0.000
CHIEF DEPUTY COMMONWEALTH ATTORNEY CHIEF DEPUTY SHERIFF
1.000 1.000
0.000 0.000
EMERGENCY SERVICES COORDINATOR HUMAN SERVICES DIRECTOR
1.000 1.000
0.000 0.000
PUBLIC INFORMATION DIRECTOR
1.000
0.000
$70,815.00
$74,355.00
$78,073.00
$81,977.00
$86,076.00
$90,380.00
127
$59,556.00
$71,467.00
$98,267.00
128
$62,533.00
$75,040.00
$103,180.00
EXECUTIVE 223
224
$48,997.00
$51,446.00
$58,796.00
$61,736.00
$80,844.00
$84,887.00
APPROVED FY 12 CLASSIFICATION AND COMPENSATION PLAN COUNTY OF MONTGOMERY Grade Minimum 226
228
229
230
$56,720.00
$62,533.00
$65,660.00
$68,943.00
Market $68,064.00
$75,040.00
$78,792.00
$82,732.00
Maximum
ClassTitle
County FTE PSA FTE
$93,587.00 BUDGET MANAGER GENERAL REGISTRAR PARKS & RECREATION DIRECTOR
1.000 1.000 1.000
0.000 0.000 0.000
COMMISSIONER OF THE REVENUE COUNTY TREASURER LIBRARY DIRECTOR SOCIAL SERVICES DIRECTOR
1.000 1.000 1.000 1.000
0.000 0.000 0.000 0.000
HUMAN RESOURCE DIRECTOR PLANNING DIRECTOR
1.000 1.000
0.000 0.000
ECONOMIC DEVELOPMENT DIRECTOR FINANCIAL & MANAGEMENT SERVICES DIRECTOR
1.000 1.000
0.000 0.000
COUNTY ENGINEER
1.000
0.000
CHIEF INFORMATION OFFICER
1.000
0.000
ASSISTANT COUNTY ADMINISTRATOR
1.000
0.000
CLERK OF CIRCUIT COURT SHERIFF
1.000 0.000
0.000 0.000
SHERIFF - CD
1.000
0.000
$103,180.00
$108,339.00
$113,756.00
232
$76,010.00
$91,212.00
$125,416.00
233
$79,810.00
$95,772.00
$131,687.00
234
$83,801.00 $100,561.00
$138,271.00
235
$87,991.00 $105,589.00
$145,185.00
237
$97,010.00 $116,412.00
$160,066.00
239
$106,953.00 $128,344.00
$176,473.00 COMMONWEALTH'S ATTORNEY
1.000
0.000
384.025
24.000
COUNTY ADMINISTRATOR
1.000
0.000
COUNTY ATTORNEY
1.000
0.000
PSA DIRECTOR
0.000
1.000
386.025
25.000
TOTAL Less: Frozen Positions
(8.875)
NET COUNTY POSITIONS
377.150
GRAND TOTAL
402.150
BUDGET SUMMARY
APPENDIX E
County Citizens
Elected Officials Clerk of Circuit Court Commissioner of Revenue Commonwealth Attorney Sheriff Treasurer
Economic Development
General Govâ&#x20AC;&#x2122;t Debt Service
Human Resources
Internal Services
Planning and GIS Services
Courts Magistrate Circuit Courts I and II General District Court J & D Courts Law Library
Emergency Services
Board of Supervisors
Registrar/ Electoral Bd.
County Administrator
County Attorney
Assistant County Administrator
Health Department
School Board
Fire & Rescue Commission Library Board Other Agencies
Public Service Authority (PSA)
Social Services
General Services Animal Control Buildings & Grounds Central Maintenance Engineering Housekeeping Inspections Landfill Litter Control Soil & Erosion Solid Waste Collections
Financial and Management Services Budget Finance PSA Customer Service Purchasing Risk Management
Public Information
Information Technology Insurance Parks and Recreation
Human Services
Organization Chart Montgomery County, Virginia
Alternative Community Programs Comprehensive Services Act Human Services Retired and Senior Volunteer Program
UNDERSTANDING THE BUDGET
MONTGOMERY COUNTY’S BUDGET PROCESS
UNDERSTANDING THE BUDGET PROCESS Preparation of The Annual Budget Montgomery County's annual budget begins with the proposed budget, the budget recommended by the County Administrator, and ends with the approved budget, which has been reviewed and adjusted by the Board of Supervisors. This budget document includes both the County's general government operating budget and Montgomery County Public Schools' operating budget. The Board of Supervisors holds public hearings at which citizens may express their views on the recommended budget. Such comments assist the Board of Supervisors in making decisions regarding spending. The County's 2012 original Budget Calendar is as follows (some changes may occur during the process): Fiscal Year 2012 Budget Calendar Activity
Date/Deadline
Board of Supervisors holds special budget work session for budget development.
11/01/10
County Administration delivers budget forms to divisions and external agencies.
11/05/10
Divisions without access to the Countyâ&#x20AC;&#x2122;s network key base budget changes.
12/06-12/10/10
Divisions and external agencies (except schools) submit proposed base budget revisions to County Administrator and administrative review of base budget.
12/30/10
Board of Supervisors holds public hearing for citizen input.
01/10/11
County Administrator review with Directors, Constitutional Officers, and Agency Heads the Proposed Budget.
01/10-02/07/11
Board of Supervisors holds budget work session for budget development.
01/24/11
School Board budget presented to Board of Supervisors.
02/14/11
Board of Supervisors holds budget work session for budget development.
02/28/11
County Administrator delivers Proposed Budget to Board of Supervisors.
03/04/11
County Administrator presents FY 2012 Proposed Budget.
03/07/11
Board of Supervisors develops advertised budget and tax rate and budget synopsis.
03/07-03/14/11
Board of Supervisors establishes advertised tax rate and prepares budget synopsis for advertisement in newspapers.
03/14/11
Board of Supervisors holds public hearing on advertised tax rate and budget.
03/24/11
Understanding the Budget Process, Page 1
UNDERSTANDING THE BUDGET PROCESS Activity
Date/Deadline
Board of Supervisors holds work sessions to establish tax rate and adopt budget.
03/14-04/11/11
Board of Supervisors establishes tax rate and adopts budget.
04/11/11
Board of Supervisors makes budget appropriation.
By 06/30/11
County Administration notifies divisions and agencies of final appropriations.
After 07/01/11
The County's Budget Process With the goal of allowing decision-makers to focus on broader issues, the budget document consolidates similar functions. Efforts to streamline the process and reduce the volume of paper generated have changed the process in past years. The FY 2012 budget continues to consolidate information and array budget data in ways that facilitate a broader understanding of the document. These include: Base Budget Targets are established for budget requests. This allows for the delineation between previously approved funding levels and requested increases in items. o
Base Budget Targets are established as follows:
Personal Services - Includes all positions approved up to the issuance of the proposed budget, and covers the estimated costs in fringe benefits.
Operations and Maintenance Target - Caps funding at the level of the FY 11 Approved Budget, less adjustments for one-time only expenditure items.
Excludes Capital Outlay - Capital Outlay requests are presented separately from the Base Budget.
Addenda Requests are increased funding over and above the Base Budget Targets. They must be presented as Addenda to the Base Budget. This means that additional justification for increased funding or the inclusion of Capital Outlay dollars must be provided with the request. These changes were designed to clearly identify increases to operations, initiatives proposed by departments, and all capital outlay items requested. The chart on page 3 depicts the process.
Understanding the Budget Process, Page 2
UNDERSTANDING THE BUDGET PROCESS Base Budget
Total Budget Addenda +
Estimated Costs for Continued Operations
= Dollars Over and Above the Base Budget Target for Operating and Capital Items
Base on Prior Year Approved Budget with Adjustments
Dollars Requested for New or Expanded Services (Initiatives)
Base Budget + Addenda
Excludes: Motor Vehicle Purchases Office Furniture Other Equipment
How to Understand and Use This Document The FY 2012 budget document is organized into six major headings, each of which is separated by a large divider tab: o o o o o
Budget Message Table of Contents Budget Summary Understanding the Budget Revenue Summary
o Expenditure Plans Included under the last section, Expenditure Plans; are 34 of the County's major Divisions or budget categories, which include revenues earmarked for use by the specific Division. Listed numerically according to a three-digit code, each of these sub-sections includes the Division’s Organizational Chart, Financial Data, Description of the Division as a whole, Base Budget Discussion, Addenda Discussion, which includes the County Administrator’s recommendation. Also included are each Department’s Description and Financial Data. Division Financial Data - Provides a recap of the Division's funding history, including the Base Budget and addenda requests, as well as recommended funding by three categories: o Personnel Services o Operations and Maintenance o Capital Outlay Division Description, Base Budget Discussion, and Addenda Discussion - The Description section explains the Division as a whole. The Base Budget Discussion and Addenda Discussion justify and describe the County Administrator’s funding recommendations.
Understanding the Budget Process, Page 3
UNDERSTANDING THE BUDGET PROCESS Department Description and Financial Data - Presents historical budget data by major category for each department. The following column headings are used: FY 10 Revised Budget FY 10 Actual Budget FY 11 Approved Budget FY 12 Base Budget FY 12 County Administrator’s Recommended Addenda FY 12 County Administrator’s Recommended Total The County Administrator's Recommendation column identifies the amount of funding recommended for each major cost category by base budget and addenda. Revenue that has been designated to offset expenditures in divisions is also presented. These sources include State Compensation Board funding, fees and permit charges collected by the respective divisions and other sources related to each specific function. In the presentation format, designated revenues are totaled and subtracted from the expenditures, identifying the amount of the County’s undesignated general fund revenue needed to support the division’s expenditures.
Conclusion The Board of Supervisors uses this combination of documents and information to review and approve the annual budget. It is available as public information for review by any citizen who requests access to it and is found on the County’s web site at www.montva.com. A glossary of financial terms begins on the following page in an effort to assist citizens in reviewing and understanding the County's budget. If you have any questions about the County's budget or the budget process, please contact Montgomery County’s Office of Public Information at 382-5700.
Understanding the Budget Process, Page 4
GLOSSERY OF TERMS Addenda Request The request for funding amounts over and above the designated Base Budget targets. Appropriation An approval by the Board of Supervisors for County staff to make an expenditure or to incur debt using government resources. These are usually for specific, stated amounts over a one-year period. Appropriation Resolution The official act by the Board of Supervisors granting staff the legal authority to obligate or spend County funds. Approved Budget The budget enacted by the Board of Supervisors. Assessed Value The fair market value placed by the Commissioner of Revenue on personal and real property owned by County citizens. Real estate values are reassessed every four years. Base Budget A budget that shows how much it would cost in the next fiscal year to operate the same programs approved in the current year. Budget A financial plan for operating the County using estimates of costs (expenditures) and proposed methods for offsetting those costs (revenues). Budget Calendar The County's schedule of deadlines and events for preparing and adopting the next year's budget. Budget Document The County staffâ&#x20AC;&#x2122;s official report which presents the proposed budget to the Board of Supervisors. Budget Message The County Administrator's written synopsis of the proposed budget. This message analyzes budgeting issues and specific programs within the context of the County's economic climate. In addition, it gives the County Administrator an opportunity to highlight certain recommendations, which deserve special attention. Capital Assets Fixed assets with a value of at least $5,000 and an anticipated useful life of at least several years. Furniture and equipment are examples of fixed assets. Capital Improvement Program The County's five year plan for completing capital projects on an annual basis, with tentative beginning and ending dates for each, anticipated costs and options for financing them. Capital Projects Large one-time construction projects or purchases that are expected to provide services to citizens over a period of time. Examples of capital projects are the construction of new schools, fire stations, etc. Understanding the Budget Process, Page 5
GLOSSERY OF TERMS Contingencies Special monies set aside for unforeseen costs or emergencies. These can also be dollars set aside for special purposes. Debt Service The repayment of County debt, including interest. Expenditures The cost of or payment for goods and services used in County operations. FTE Full Time Employee or Full Time Equivalent. Fiscal Year The County's financial reporting year, which begins on July 1 and ends on June 30 of the next calendar year. Function An overall type of activity performed by a division or organization. The County's budgets are divided into groups of divisions that perform similar functions. General Fund The part of the budget that accounts for day-to-day operating expenses for the County, including dollars transferred from the General Fund for support of the school system. This fund is separate from proprietary funds such as the PSA and IDA funds. General Obligation Bonds A promise from County government to pay for bonded debt (essentially a loan) based on its full faith and credit or basic power to pay debts with tax revenue. These bonds are used to finance long-term projects through payments of principal and interest over a period of years. Grant A gift of assets, usually cash, by a private or government funding source, to another organization. The County receives most of its grants for specific projects or programs from the federal or state government. However, private foundations sometimes contribute funds to the County. Internal Service Fund A type of fund covering costs for delivery of goods or services from one County program to another on a cost-reimbursement basis, such as the Motor Pool. Proposed Budget The initial budget prepared for and proposed to the Board of Supervisors by the County Administrator. Revenue Income or increased assets for a specific fund.
Understanding the Budget Process, Page 6
GLOSSERY OF TERMS Tax Exempt Revenue Bonds Under the lease revenue method, the County and/or School Board transfer a “lease hold interest” (the legal right to use the property) to the Industrial Development Authority. The IDA then “leases back” these facilities and projects to the County and/or the School Board for a term equal to the debt service. The lease payments cover the debt service. These issuances were also structured with a Trustee. The Trustee must enforce all obligations. Consequently, the Trustee collects rental payments, pays bondholders, monitors requisitions on the use of funds and issues checks to vendors from the proceeds. Tax Levy The total dollar amount of tax that should ideally be collected based on existing tax rates and assessed values of personal and real properties. Tax Rate The level at which taxes are imposed or charged for certain property owned by citizens and businesses. Unemployment Rate The Virginia Employment Commission's (VEC's) report of persons who are actively filed as not holding, but are seeking, a job for which they would receive compensation. This does not include persons who have no job, but do not consult the VEC for job placement services.
Understanding the Budget Process, Page 7
REVENUE SUMMARY
FISCAL YEAR 12 APPROVED BUDGET
REVENUE SUMMARY FY 12 Overview of Economic Status The condition of the County economy is greatly affected by national and state economic conditions. The economy has an impact on County services and the County’s ability to pay for these services. A strong economy promotes more people working, more homebuyers, and more tax revenue. In contrast, a bleak economy means businesses close, unemployment rates increase, and the competition for government dollars increases. The state of the economy is the single most important factor in predicting growth and increased tax revenue. Predicting Future Revenue Collections Real Estate values are based on the actual value as of January 1, 2010 and estimated increases from new construction. FY 2012 estimates for real estate are based on the County’s recent general real estate reassessment effective January 1, 2011. The County is required to reassess properties at least once every four years. The value reported on January 1, 2010 of $6.9 billion has been reassessed and is now valued at $7.1 billion. Growth from the 2010 land book to the 2011 land book was $54 million. Growth from January 1, 2011 to January 1, 2012 is estimated to be $50 million. Personal property tax collections are based on the 2010 tax book, which is the most recent documentation of assessment values. From this data, the 2011 values are estimated. In addition, prior year collection rates are used as predictors of future year collections. The rate of collection in FY 10 and FY 11 is used to estimate the rate of collection in FY 12. The 2011 personal property book will not be issued until at least September 1, 2011, which is in FY 12. As additional information is known, better estimates can be made. Estimated values and collection rates can also change depending upon the fluctuations in the economy and interest rates. If consumer confidence wanes, the growth in sales tax collections, personal property values and the value of new housing starts are affected. Mirroring the nation and state, sales tax collections, new car registrations and new housing starts are declining from the growth realized in previous years. In FY 10, many revenue categories exceeded projections, while a few fell short of the projected estimates. In FY 11, revenue collections are tracking well to budgeted estimates, indicating that the economy is further stabilizing. In FY 12, the County projects approximately $1.4 million in undesignated revenue growth – with $1 million of that growth split evenly between real estate and personal property. Designated revenues are estimated to remain relatively flat, with state revenue reductions accounting for a $0.4 million shortfall in the General Fund. Given current economic conditions and known state budget cuts to localities, the County estimates $1 million in total revenue growth for FY 12. What is the National Economic Outlook? The state and local economy often mirrors national trends. The United States unemployment rate had fallen in recent years, indicating a strong economy. This changed significantly over the past two years with record high unemployment rates due to the economic recession. According to the Virginia Employment Commission (VEC), the unemployment rate for the U.S. fell from 5.5% in 2004 to 5.1% in 2005 to 4.6% in 2006 and 2007. In 2008, the Revenue Summary, Page 1
REVENUE SUMMARY FY 12 unemployment rate increased to 5.8%. In 2009, the unemployment rate increased dramatically to 9.3%. Comparing the latest information, the unemployment rate for December 2010 was 9.1% down from 9.7% in December 2009. This most recent data indicates that unemployment rates and the economy are beginning to improve. Job growth is still weak, as the U.S. is still not producing enough new jobs for displaced workers. It is likely that unemployment rates will remain around 9% for much of 2011. The U.S. Gross Domestic Product (GPD), which is the total market value of goods and services produced in the United States, is a good indication of economic trends. According to the Bureau of Economic Analysis, the GDP of the U.S. increased at a rate of 3.2% in the fourth quarter of 2010, up from the third quarter rate increase of 2.6%. Growth in consumer spending, business investment and declining imports have all had significant impacts for growth in the last two quarters of 2010. The Consumer Price Index (CPI) is a measure of inflation. In 2005, the percentage change (inflation rate) for the CPI was 3.4%. This rate decreased to 3.2% for 2006, decreased to 2.8% for 2007, increased to 3.8% for 2008, and decreased to 0.3% for 2009. In 2010, the rate increased to 1.6%. Low inflation rates mean that purchasing power and the cost for goods and services are remaining stable. The housing market, which has been in recession for the past three years, is beginning to show signs of improvement. The National Association of Homebuilders is projecting that 2011 will see a 20% increase in the number of housing starts over 2010 and 2012 is expected to see a 50% increase over 2011. However, while the housing market is showing signs of improvement, economists are still concerned that any significant rebound may be years away. There is still a supply of existing unsold homes and millions of new homes entering foreclosure. Housing prices are still falling with the fastest declines in areas that experienced the largest increases during the housing boom. However, new home start projections look promising. While unemployment rates are still near record highs, the U.S. economy is showing signs of recovery. Most economists believe the recession hit bottom at the end of the second quarter in 2009. Economists are still hesitant to predict much in the way of economic growth, given the uncertainty of the housing market and the slow rate of job growth. Experts suggest that it could be four or five years before the housing market fully recovers. Most economic forecasts for gains in GDP are presented with cautious optimism with estimates of real growth of 3.3% for 2011. Economists are referring to the recovery as a “jobless” recovery, but are optimistic about the rate of recovery based on growth in consumer and business spending and lending. High unemployment rates, tight credit markets, and an increase in the national savings rate are placing downward pressure on broad based economic growth. What is the State Economic Outlook? Virginia’s economy is experiencing similar trends as the national economy. Virginia’s unemployment rate had also fallen over the past several years, indicating job growth until 2008. According to the VEC, the unemployment rate for the State of Virginia fell from 3.7% in 2004, to 3.5% in 2005, to 3.0% in 2006 and 2007. In 2008, the unemployment rate increased to 3.9%. In 2009, the unemployment rate increased dramatically to 6.7%. Comparing the latest Revenue Summary, Page 2
REVENUE SUMMARY FY 12 information, the unemployment rate for December 2010 was 6.4%, down from 6.7% for December 2009. In FY 2010, the Virginia economy continued to show signs of weakness, with payroll employment down. However, the number of jobs lost was less than the official forecast in many areas. In FY 2011, Virginia expects to add over 25,000 new jobs with overall employment rates increasing by 0.7%. State General Fund revenues for FY 2010 declined 2.2%; however, revenues exceeded the official forecast by $228.5 million. This was due mostly to excess corporate income and individual nonwithholding taxes. Sales tax collections for FY 2010 increased by 6.2%. State General Fund revenue projections for FY 2011 and FY 2012 are below the state’s normal trend, due mostly to slower than average job growth projections. Sales tax collections are estimated to improve further into FY 2011 and FY 2012, with growth estimated at 3.7% and 3.3% respectively. Based on the latest data, Virginia’s economic outlook is consistent with national trends with the economy showing signs of improvement. However, recent data shows that unemployment rates, while improving, are still higher than in recent years and the number of new jobs added is projected to grow at a slower rate than in previous years. Overall, Virginia’s economy has fared far better than many other states, and unemployment rates are lower than the average of the nation. Increases in sales tax collections show positive revenue growth into FY 2012. What about Local Growth? Montgomery County is not immune to the trends currently being experienced at the State and national levels. Like national and state trends, Montgomery County’s unemployment rate has fallen in recent years and then increased sharply. According to the VEC Montgomery County’s unemployment rate fell from 3.6% in 2004 to 3.5% in 2005 to 3.0% in 2006. The unemployment rate then increased to 3.2% in 2007 and 4.1% in 2008. In 2009, the unemployment rate increased dramatically to 6.9%. Comparing the latest information, the unemployment rate for December 2010 was 6.7%, which is the same rate reported for December 2009. New car registrations for the first and second quarters of 2010 compared to the first and second quarters of 2009 were up 9%. New truck registrations for the first and second quarters of 2010 compared to the first and second quarters of 2009 were up 25%. Increases in these areas suggest consumers are starting to feel more confident about the economy. 2011 is a general reassessment year for Montgomery County and estimates are based on this reassessment. The value reported on the land book for 2011 is now $7.1 billion. This is a 3% growth rate over the past four years (2% plus the 1% allowable value increase). Normal growth patterns over a four-year period average around 32%. While the County’s reassessment valuation increase is much lower than in previous reassessments, the County did experience positive growth. Because of the large increase in real estate valuation over the past several years, many localities that had large valuation increases during the housing boom are seeing less value being reported after their general reassessment.
Revenue Summary, Page 3
REVENUE SUMMARY FY 12 New real estate construction values going forward are less promising than in previous years. In prior years, the County averaged between $100 and $150 million in new real estate construction growth. Actual growth from CY 2010 to CY 2011 was $54 million. Estimates for CY 2012 have been placed at $50 million. This decline is due to the economic recession and a lower number of new construction projects currently underway. While not immune to the effects of the broader economy, Montgomery County has always experienced slow and steady growth patterns. The County’s revenues structure, job base, and economic engines provide a strong foundation for sustained growth. The County did not experience larges upswings in real estate valuation during the real estate boom; therefore, we are not experiencing a large downswing as the economy went into recession. While growth is limited due to issues still plaguing the boarder economy, positive incremental growth is occurring. Normal growth patterns are not expected until 2013 or 2014. State Budget: Local Impact Over the past several fiscal years, the state has drastically reduced the amount of state funding provided to local governments. Public education, public safety, Constitutional Officers, local libraries, and other local services have all been affected. In many areas, the state has shifted the burden of revenue on to local governments. The Governor’s budget continues this trend and further reduces State funding for many services provided locally. Previous state aid to localities (flexible) cuts of $60 million statewide remain in place for 2012, along with increases in the cost of liability and surety bond premiums, cuts to County Sheriff’s due to a failed public safety fee, the suspension of excess fee revenue collected by County Clerks, requirements for localities to pay line of duty premiums, reductions to salary reimbursements for registrars and electoral board members, and reductions to Comprehensive Services Act (CSA) funding. For the schools, the elimination of the Local Composite Index “Hold Harmless” comes into effect for FY 2012 along with a 2% employer contribution rate increase. Taken together, these budget amendments cost the County and Schools nearly $2 million.
Variables Affecting Revenues As depicted below, factors other than state policy affect local revenue. All these factors drive the funding available for the annual budget.
Revenue Summary, Page 4
REVENUE SUMMARY FY 12 County Resources Resources within the County budget are classified as either designated or undesignated. Designated Resources represent revenue accounts which are mandated for specific uses including:
Support from the State Compensation Board for constitutional officers, court fees, fees for services and programs Direct state aid for public assistance payments State and federal funds for schools Support for human services programs
Undesignated Resources fall into two categories: undesignated revenue and fund balance. Undesignated Revenue represents accounts which may be used in the budget at the Board’s discretion. These accounts include property taxes, sales taxes, and similar local sources of revenue. Total budgeted revenue for FY 12 is $155.4 million with $75.9 million considered designated. Of this designated amount, $58.7 million or 77.4% is earmarked for schools. Designated resources are mandated for specific uses. Undesignated Revenue dollars that may be used in the budget at the Board’s discretion, total $79.5 million. Of this amount, $36.4 million or 46% goes to the public schools for operations. $15.6 million or 19.6% of the undesignated dollars support debt service costs for county facilities including public schools.
Undesignated Revenue $79.5 Million 2 Cent RE Increase 2%
Merch Capital Delinquent 1% 2% Mobile Homes Business F&F <1% 3%
Mach &Tools 3% Other 4% Sales Tax 9%
Real Estate 63% Personal Prop 13%
Revenue Summary, Page 5
REVENUE SUMMARY FY 12 County Tax Rates The table below shows the change in tax rates from FY 11 to FY 12. All rates are per $100 of assessed value. County Tax Rates Real Estate Tax Rate Personal Property Machinery & Tools Merchants Capital Mobile Homes
FY 11 $0.74/100 $2.45/100 $1.82/100 $3.05/100 $0.74/100
FY 12 $0.75/100 $2.45/100 $1.82/100 $3.05/100 $0.75/100
Current Property Taxes Real Estate Tax Assessments Real Estate values totaled $6.9 billion on the 2010 Land Book including the land use value. Calendar year 2011 is a reassessment year and the $6.9 billion in 2010 is now valued at $7.1 billion. New growth for the 2012 Land Book is estimated at $50 million. Due to the slowdown in the construction and housing markets, growth for next year is projected to be approximately 50% of normal new construction growth. Four-year increments show reassessment value increases (including growth) as follows: 1999 reassessment values increased 29%; 2003 reassessment values increased 34%; 2007 reassessment values increased 34%; 2011 reassessment values increased 3% The chart below shows the values on the land book from 1996 through 2012 and increases each year.
Billions
Real Estate Values History 8 7 6 5 4 3 2 1 0
4% 4% 3% 2%
3%
3%
34% 2%
3% 3%
34%
3% 2% 1%
3% 1%
29%
1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 Calendar Year
2011 General Reassessment Montgomery County is required by state code to reassess real estate at least once every four years. State law requires that should the increase in values be above 1%, the locality must lower the rate, show the impact of the increase in real estate values, or increase taxes. The chart on the following page shows the calculation of revenue neutral for the 2011 reassessment and a comparison of 2011 reassessment to the 2007 reassessment. Revenue Summary, Page 6
REVENUE SUMMARY FY 12 2011 Reassessment
2007 Reassessment
Assessed Value Jan 1, 2010 1% Increase Total Allowable Value
6,932,701,500 69,327,015 7,002,028,515
Rate = .74/100
0.0074
Revenue
51,815,011
Reassessment
7,129,701,200
Growth Due to Reassessment
142,819,800
New Construction Growth 10 Book to 11 Book Subtract New Construction Growth
54,179,900 7,075,521,300
Revenue
51,815,011
Revenue Neutral Tax Rate
0.0073
Assessed Value Jan 1, 2006 1% Increase Total Allowable Value
4,841,218,900 48,412,189 4,889,631,089
Rate = .74/100
0.0074
Revenue
36,183,270
Reassessment
6,473,820,400
Growth Due to Reassessment
1,461,271,700
New Construction Growth 06 Book to 07 Book
171,329,800
Subtract New Construction Growth
6,302,490,600
Revenue
36,183,270
Revenue Neutral Tax Rate
0.0057
Real Estate Tax Rates As the graph below denotes, the Board of Supervisors has traditionally dropped tax rates in the years of the general reassessment. Due to the results of the most recent general reassessment, the assessed value increased only 3%, which is 2% more than the allowable 1% value. Normal growth during reassessment years has averaged 30% or more. Revenue neutral for the 2011 reassessment is 73 cents, a reduction of 1 cent from the FY 11 tax rate of 74 cents. The FY 12 Budget includes a two cent increase in the real estate tax rate from revenue neutral of 73 cents to the approved rate of 75 cents. Real Estate Tax Rate History 100
Rate
90 81.5
80 70 60
70
72
76
74.5 63
68
74
64
67
67
71
71
74
75
63
50 FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012
Fiscal Year
Personal Property Tax Assessments Personal Property Tax is assessed on cars, vans, pick-up trucks, utility trailers, boat trailers, motorcycles, and similar property owned by individuals and businesses. The rate is $2.45 per $100 of assessed value. Revenue Summary, Page 7
REVENUE SUMMARY FY 12 Since FY 02, the County has experienced significant growth in motor vehicle revenue collections. Dramatic increases have occurred in prior years due to the larger than average sales in sport utility vehicles. The values on the personal property book have remained relatively flat for several years. In FY 10, the value on the personal property book for motor vehicles dropped dramatically due to a change in vehicle valuation by the National Automotive Dealers Association (NADA) from an oversupply of used vehicles on the market. This resulted in a $33 million drop in valuation on the personal property book for motor vehicles. To help offset this shortfall in FY 11, a change in the method in which motor vehicles are assessed from loan value to trade value was made. For FY 12, the County estimates collections at $9.7 million. Motor Vehicle Revenue Collections
$12,000,000
$10,000,000 $8,000,000
$7.3 M $8.1 M $6.9 M $6.9 M $7.1 M
$8.7 M $8.7 M
$9.3 M $8.4 M $9.2 M $9.7M
$6,000,000
$4,000,000 $2,000,000 $0
FY 2002 FY 2003 FY 2004 FY 2005 FY 2006 FY 2007FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 est. est.
The Car Tax Relief program prohibits increasing the personal property tax rate on the first $20,000 of value for vehicles that qualify for relief. In addition, before the state will provide reimbursement, the locality must first collect the taxpayerâ&#x20AC;&#x2122;s share. Changes in the Car Tax Relief program made by the General Assembly became effective in FY 07. These changes reduce the amount of funding the State provides for Car Tax Relief. Individuals no longer receive a 70% reduction on their Car Tax bills. Each year the percentage of relief changes. The percentage of relief for FY 11 is 56.94% and the percentage for FY 12 will be known in the fall of 2011.
Other Personal Property Taxes Machinery and Tools is a tax on businesses at $1.82 per $100 in value which is assessed at 60%/50%/40% depending on the number of years the asset has been owned. Since FY 02, revenue collections have been relatively flat, averaging close to $2 million per year. In recent years, the County has seen a spike in revenue with the County collecting $2.3 million in FY 06. However, newer projections indicate a decline in collections since FY 07. The County estimates $2.11 million for FY 11. The FY 12 estimate has been set at $2.08 million.
Revenue Summary, Page 8
REVENUE SUMMARY FY 12 Machinery & Tools Revenue
$2,500,000
$1.97 M $1.91 M
$2.17 M $2.19 M
$2.34 M $2.22 M $2.13 M $2.16 M $2.11 M $2.11 M $2.08 M
$2,000,000
$1,500,000 $1,000,000 $500,000 $0 FY 2002 FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 Est. Est.
Merchants Capital is a tax on the value of inventory at $3.05 per $100 and is assessed at 20% of the actual value. In FY 03 and FY 04, assessed value declined. In FY 05, the tax rate was lowered from $4.50 to $3.05 which generated a 38% increase in value deemed to be from car dealerships retaining their inventory within the County. In FY 11, the County lowered the estimate to $0.8 million due to declining inventories at local automotive dealers in the County. The FY 12 estimate has been set at $0.9 million. Merchants Capital Collections
$1,600,000 $1,400,000 $1,200,000
$1.4 M
$1.2 M
$1.2 M
$0.9 M
$1,000,000
$1.1 M
$1.0 M
$1.0 M
$1.0 M
$1.0 M $0.8 M
$0.9 M
$800,000 $600,000 $400,000 $200,000 $0 FY 2002 FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 Est. Est.
Local Sales Tax: Growth of Retail Sales Local sales tax collection had been increasing progressively over the last several years until FY 09. FY 09 was the first year in which actual revenue collections came in lower than the prior fiscal year. In FY 10, the County received only $6.9 million, the lowest collection since FY 06. Declines in sales tax revenue are due to the down turn in the economy. In FY 11, collections are up as the economy shows signs of stabilization. It is estimated that the County could see 1.4% growth in sales tax collections in FY 11 over FY 10 actuals. The FY 12 estimate has been set at $7.2 million, a 3% increase. Revenue Summary, Page 9
REVENUE SUMMARY FY 12 Sales Tax Revenue Collections
$8,000,000 $7,000,000 $6,000,000
$5.9 M
$6.0 M
$6.2 M
$6.5 M $6.7 M
$7.1 M
$7.3 M
$7.2 M
$6.9M
$7.0 M
$7.2 M
$5,000,000
$4,000,000 $3,000,000 $2,000,000 $1,000,000
$0 FY 2002 FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 Est. Est.
Revenue Stabilization Fund Given the uncertainty of local revenue, and the potential for additional state funding reductions, a revenue stabilization fund was established for FY 11 in the amount of $564,248. This fund has been reduced to $500,000 for FY 12. These funds are intended to ease further reductions in revenue should they occur in the upcoming fiscal year.
Fund Balance No General Fund balance dollars have been used to balance the FY 2012 budget. The FY 10 budget included a one-time transfer of $1,050,000 from the General Fund to provide funds to shave the peak of debt service costs over six years. $175,000 in Debt Service Fund balance will be used in FY 12 to offset debt service. $1,455,683 in School Capital Construction Fund balance is transferred to the Debt Service Fund for School Debt Service for FY 12. In prior years, the County earmarked 4 cents of the tax rate for new school construction. In FY 10, the County transferred $1,873,545 from this fund to cover a portion of debt service costs for the 2008 debt issued for new schools. In FY 11, the County transferred $1,893,883.
Reserve Funds A reserve fund is defined as an account used either to set aside revenues that are not required for expenditure in the current year or earmark revenues for a specific future purpose. Why Do We Need Reserve Funds and a Cash Flow Reserve? The financial health of a locality is determined based on its â&#x20AC;&#x153;operating positionâ&#x20AC;? which refers to three factors: Revenue Summary, Page 10
REVENUE SUMMARY FY 12 o o o
The County’s ability to balance the budget using current revenue (not using fund balance in the operating budget). The County’s ability to maintain reserves for emergencies (establishing reserve funds for specific purposes). The County’s ability to maintain sufficient cash to pay expenses on a timely basis. (Ensuring an adequate level of cash flow reserves).
Setting aside monies through reserve funds will help further declines in County revenues in the upcoming fiscal year. Why Shouldn’t We Use Reserve Money to Balance the Budget? These funds are “non-recurring”. The use of these funds can only be for items that do not require expenditures in future years (one-time-only expenses). These funds cannot be used for salary increases, additional personnel, or program expansion that recurs in future years. For example, if $1,000,000 of reserve monies were used in the budget to cover salaries, the next year there would be $1,000,000 worth of costs and $1,000,000 less money. The County’s financial advisors have recommended a policy of maintaining undesignated fund balance between 8% and 10% of operating revenue. Cash Flow Reserve sets aside approximately $18 million or 12% of the total FY 12 Approved Budget for emergency and unforeseen circumstances to ensure sufficient cash to pay the bills. Debt Service Reserve – Through this reserve fund, money can be earmarked to address unanticipated “peaks” in debt service costs or buy down debt service costs as the annual payments begin to decrease. In FY 10, monies from this reserve were combined with monies from the Rainy Day Fund to “shave the peak” in debt service over a 6 year period. Because of this, there are no funds in this reserve for FY 12. Landfill Post Closure Reserve – The Landfill Closure reserve sets aside monies for the costs associated with monitoring and remediation of a landfill after it is closed in order to meet the requirements of the Department of Environmental Quality. The reserve is $250,000. Facilities and Maintenance Reserve – This reserve fund earmarks monies for facilities and general maintenance items. This reserve differs from the Capital Reserve in that the Capital Reserve focuses on major capital projects designed to meet long-term needs. Items supported through this reserve would be for purchases that are considered a part of general operations such as machinery, equipment, general repairs, and upkeep of facilities and grounds. The reserve is $723,000. Capital Reserve – This account reserves funds for transfer to support projects in the Capital Budget. The reserve is $500,000. Technology Reserve – This account reserves funds for technology projects and infrastructure requirements from monies remaining from the Information Technology Department budget at year end. The reserve is $140,717. Rainy Day Fund – In FY 09, this account was established and reserved $1,000,000 to adjust for unanticipated financial issues. The reserve is $1,000,000. Revenue Summary, Page 11
REVENUE SUMMARY FY 12 Conclusions The approved real estate tax rate is set at 75 cents for the FY 12 Budget, representing a one cent rate increase over FY 11 and a two cent tax rate increase over the revenue neutral rate of 73 cents. Of this increase, 1 cent is provided for school operations and 1 cent is provided for public safety. Given the uncertainty of the ability to meet the current year revenue estimates combined with the unknown impact of all state agency reductions on the Countyâ&#x20AC;&#x2122;s revenue, the revenue stabilization fund and countyâ&#x20AC;&#x2122;s one-time reserve funds are intended to enable the County to react positively to future circumstances.
Revenue Summary, Page 12
REVENUE SUMMARY
APPENDIX A
COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2012 REVENUE ESTIMATES FY 10 REVISED ESTIMATE GENERAL FUND GENERAL PROPERTY TAXES REAL ESTATE PROPERTY TAX (DEC) REAL ESTATE PROPERTY TAX (JUNE) PERSONAL PROPERTY TAX MOTOR VEHICLES PERSONAL PROPERTY TAX RELIEF MOTOR VEHICLES PERSONAL PROPERTY BUSINESS FURN & FIXTURES PERSONAL PROPERTY COMPUTER EQUIPMENT PERSONAL PROPERTY MOBILE HOMES TAX AIRCRAFT TAX MACHINERY & TOOLS TAX MERCHANTS CAPITAL TAX PUBLIC SERVICE CORP TAXES RE & PP (DEC) PUBLIC SERVICE CORP TAXES RE (JUNE) DELINQUENT PROP TAX ROLLBACK TAXES PRE-PAID & OTHER PROPERTY TAXES PENALTY ALL PROP TAX INTEREST ALL PROP TX ADMIN FEE-DELINQ TP SUBTOTAL GENERAL PROPERTY TAXES OTHER LOCAL TAXES 02 412101 LOCAL SALES AND USE TAX 02 412201 CONSUMER UTILITY TAX 02 412202 CONSUMER UTILITY TAX - 177 02 412203 E-911 - 177 CORRIDOR 02 412401 TELECOMMUNICATIONS TAX 02 412501 UTILITY LICENSE TAX 02 412503 CONSUMPTION TAX 02 412504 CONSUMPTION TAX - 177 02 412601 MOTOR VEHICLE LICENSE 02 412701 BANK STOCK TAX 02 412801 RECORDATION TAX 02 412802 ADDITIONAL TAX ON DEEDS 02 412901 TRANSIENT OCCUPANCY TAX 02 412902 TRANSIENT OCCUPANCY TAX - 177 02 412905 MEALS TAX SUBTOTAL OTHER LOCAL TAXES OTHER UNDESIGNATED REVENUE 02 413305 LAND TRANSFER FEE 02 414101 COURT FINES & FORFEITURES
FY 10 REALIZED
FY 11 ESTIMATE
FY 12 ESTIMATE
INC/(DEC) FY 12 BUDGET FROM FY 11 BUDGET $ %
23,013,909 23,189,159 4,506,721 4,754,279 2,029,070 392,904 200,248 2,156,830 976,000 655,799 642,964 1,085,894 15,000 300,000 120,000 39,249
23,260,663 23,854,869 3,692,901 4,754,279 2,162,029 382,271 197,180 4,633 2,109,534 1,016,976 746,518 756,896 1,391,656 34,980 133,961 322,509 132,993 96,864
24,237,126 24,353,526 4,491,742 4,754,279 2,185,297 386,549 213,211 2,108,901 845,814 737,268 726,699 976,419 15,000 300,000 120,000 25,000
25,148,936 25,223,626 4,986,069 4,754,279 2,230,712 338,671 229,713 42,576 2,076,807 858,101 765,825 754,815 1,093,406 15,000 325,000 130,000 25,000
911,810 870,100 494,327 45,415 (47,878) 16,502 42,576 (32,094) 12,287 28,557 28,116 116,987 25,000 10,000 -
64,078,026
65,051,711
66,476,831
68,998,536
7,614,100 635,000 17,000 1,800 259,000 17,000 100,000 6,500 620,000 65,000 600,000 150,000 5,000 40,000 210,000
6,885,153 647,142 18,679 9,611 167,151 16,862 106,776 6,566 633,025 42,112 634,900 143,847 3,916 31,529 207,065
6,962,139 635,000 17,000 1,800 167,759 16,500 100,000 6,000 640,000 53,000 600,000 120,000 2,000 33,000 205,000
7,176,042 640,000 17,000 1,800 167,759 16,500 110,000 6,000 645,000 42,000 600,000 122,000 4,000 33,000 205,000
213,903 5,000 10,000 5,000 (11,000) 2,000 2,000 -
10,340,400
9,554,335
9,559,198
9,786,101
226,903
2%
2,900 80,000
2,124 109,277
2,000 100,000
2,000 125,000
25,000
0% 25%
2,521,705
4% 4% 11% 0% 2% -12% 8% -2% 1% 4% 4% 12% 0% 8% 8% 0% 4%
3% 1% 0% 0% 0% 0% 10% 0% 1% -21% 0% 2% 100% 0% 0%
Page 1
COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2012 REVENUE ESTIMATES
02 415102 INTEREST ON CHECKING 02 415201 RENTAL OF PROPERTY 02 415207 SALE OF SURPLUS/SALVAGE 02 416608 RETURNED CHECK 02 418999 MISCELLANEOUS 02 419108 RECOVERED COSTS 02 422101 SHARE ABC PROFITS 02 422102 SHARE OF WINE TAXES 02 422103 MOTOR VEHICLE CARRIER TAX 02 422105 MOBILE HOME TITLING TAX 02 422106 BOUNTY MONEY 02 422109 4% CAR RENTAL TAX 02 422112 PYMNT IN LIEU OF TX-PARKS 02 433295 MINERAL ROYALTIES SUBTOTAL OTHER UNDESIGNATED REVENUE
FY 10 REVISED ESTIMATE 354,000 171,984 6,000 114,136 114,000 20,000 25,000 -
FY 10 REALIZED 182,060 171,984 11,029 2,125 27 9,703 132,767 95,770 6,417 1,860
FY 11 ESTIMATE 183,000 171,984 126,201 75,000 20,000 25,000 -
FY 12 ESTIMATE 201,000 171,984 126,201 100,000 6,500 -
888,020
725,142
703,185
732,685
INC/(DEC) FY 12 BUDGET FROM FY 11 BUDGET $ % 18,000 10% 0% 0% 25,000 33% (20,000) -100% (18,500) -74% 29,500
4%
GENERAL FUND BALANCE 02 451203 (TO)FROM UNDESIGNATED FUND BAL 02 451205 (TO)FROM DESIG FUND BALANCE
1,229,618 2,635,186
-
-
-
-
-
SUBTOTAL GENERAL FUND BALANCE
3,864,804
-
-
-
-
-
TOTAL UNDESIGNATED REVENUE TRANFERS TO/FROM OTHER FUNDS 02 451200 TRANSFER TO SCHOOL OPER. 02 451104 TRANSFER TO DEBT SERVICE 02 451209 TRANSFER TO SCHOOL CAPITAL CONSTRUCTION 02 451209 TRANSFER TO COUNTY CAPITAL 02 451107 TRANSFER FROM COUNTY CAPITAL 02 451209 TRANSFER TO SCHOOL CAFETERIA FUND 02 451215 TRANSFER TO REVENUE STABILIZATION FUND SUBTOTAL TRANFERS NET UNDESIGNATED RESOURCES
79,171,250
75,331,188
76,739,214
79,517,322
(36,630,236) (16,439,720) (534,265) (1,030,595) (157,358) (54,792,174)
(32,890,862) (15,822,040) (534,265) (1,030,595) 45,428 (157,358) (50,389,692)
(35,714,191) (15,623,985) (340,000) (564,248) (52,242,424)
(36,414,191) (15,623,985) (700,000) (500,000) (53,238,176)
24,379,076
24,941,496
24,496,790
26,279,146
2,778,108
(700,000) (360,000) 64,248 (995,752) 1,782,356
4%
2% 0% 106% -11% 2% 7%
DESIGNATED RESOURCES BOARD OF SUPERVISORS 02100 419108 RECOVERED COSTS
-
35
-
-
-
-
Page 2
COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2012 REVENUE ESTIMATES FY 10 REVISED ESTIMATE
FY 10 REALIZED
FY 11 ESTIMATE
FY 12 ESTIMATE
INC/(DEC) FY 12 BUDGET FROM FY 11 BUDGET $ %
COUNTY ADMINISTRATION 02110 419108 RECOVERED COSTS
11,766
13,576
9,800
9,800
-
0%
-
-
-
-
COUNTY ATTORNEY 02120 419108 RECOVERED COSTS 02120 419120 BOE-COSTS
-
839
FINANCIAL & MANAGEMENT SERVICES 02130 419108 RECOVERED COSTS
125,000
89,782
125,000
125,000
-
0%
126,000
64,774
126,000
126,000
-
0%
4,983
4,983
-
0%
INSURANCE 02132 419108 RECOVERED COSTS INFORMATION TECHNOLOGY 02140 419108 RECOVERED COSTS
-
-
COMMISSIONER OF REVENUE-COMP 02150 419108 RECOVERED COSTS 02150 423100 SHARED EXPENSES
203,731
199,887
80,375
81,566
1,191
1%
1,800 -
1,464 170
1,800 -
1,800 -
-
0% -
199,968
196,824
76,666
77,890
1,224
2%
196 -
196 10
-
-
-
6,560 63,752
6,560 54,526
47,890
46,384
(1,506)
ASSESSMENT - COUNTY 02152 413304 LAND USE APPLICATION FEE 02152 419108 RECOVERED COSTS TREASURER - COMP BD 02160 423100 SHARED EXPENSES TREASURER - COLLECTIONS 02162 416010 FEES 02162 416603 INTEREST
-
ELECTORAL BOARD 02170 419108 RECOVERED COSTS 02170 423100 SHARED EXPENSES
-3%
Page 3
COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2012 REVENUE ESTIMATES FY 10 REVISED ESTIMATE
FY 10 REALIZED
FY 11 ESTIMATE
FY 12 ESTIMATE
INC/(DEC) FY 12 BUDGET FROM FY 11 BUDGET $ %
INTERNAL SERVICES 02180 415212 MILEAGE 02180 415209 PROCEEDS FROM RESALE 02180 415211 SALE OF PHOTOCOPIES 02180 419107 GARAGE CHARGES INTERNAL 02180 419111 VEHICLE MAINTENANCE 02180 419112 CANTEEN FUND
17,700 24,500 3,500 6,000 40,000 -
1,172 8,024 69,070 100
17,700 24,500 3,500 6,000 40,000 -
17,700 24,500 3,500 6,000 40,000 -
-
0% 0% 0% 0% 0% -
2,283 8,855 52,073 37,997 5,201 597,493 2,769
6,894 15,273 41,338 38,572 5,201 584,113 2,585
2,283 8,855 52,073 37,997 575,979 2,769
7,000 15,000 40,000 39,000 572,267 2,600
4,717 6,145 (12,073) 1,003 (3,712) (169)
7,500 4,864
7,500 11,437
7,500 -
7,500 -
-
0% -
19,781 -
12,792 -
10,000 -
10,000 -
-
0% -
-
-
-
-
-
-
COMMONWEALTH ATTORNEY 02200 416011 J&D DELINQUENT COLLECTIONS 02200 416012 GENERAL DISTRICT BBURG DEL COLLECTIONS 02200 416013 GENERAL DISTRICT CBURG DEL COLLECTIONS 02200 416014 CIRCUIT COURT DELINQUENT COLLECTIONS 02200 419104 CONFISCATIONS 02200 423100 SHARED EXPENSES 02200 423200 COMMONWEALTH ATT'Y FEES
207% 69% -23% 3% -1% -6%
CIRCUIT COURT 02210 416016 JUDGE'S SECRETARY SALARY 02210 419108 RECOVERED COSTS 02210 419122 JURYREIM GENERAL DISTRICT COURT 02220 414204 COURTHOUSE MAINTENANCE FEES 02220 419108 RECOVERED COSTS J & D RELATIONS COURT 02230 419108 RECOVERED COSTS CIRCUIT COURT CLERK 02250 416010 FEES 02250 410107 JURY FEES 02250 423100 SHARED EXPENSES
87,800 424,881
90,569 415,651
137,002 306,292
329,462
(137,002) 23,170
-100% 8%
7,789 3,913,194 297,567
8,259 3,844,977 284,223
3,894,257 157,604
3,766,929 139,074
(127,328) (18,530)
-3% -12%
SHERIFF - COMP BOARD 02310 419108 RECOVERED COSTS 02310 423100 SHARED EXPENSES 02310 424415 LOCAL JAIL BLOCK GRANT
Page 4
COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2012 REVENUE ESTIMATES FY 10 REVISED ESTIMATE
FY 10 REALIZED
FY 11 ESTIMATE
FY 12 ESTIMATE
INC/(DEC) FY 12 BUDGET FROM FY 11 BUDGET $ %
SHERIFF - COUNTY 02320 412301 E-911 TAX 02320 414200 COURTHOUSE SECURITY FEE 02320 414206 JAIL FEES 02320 414207 JAIL - NONCONSECUTIVE DAYS 02320 414208 DNA FEE 02320 415103 INTEREST ON SAVINGS 02320 416010 FEES 02320 419104 CONFISCATIONS 02320 419105 JAIL INMATE TELEPHONE 02320 419106 INMATE MEDICAL REIMBURSEMENT 02320 419108 RECOVERED COSTS 02320 419114 PRISONER/BOARDING 02320 419115 FINGERPRINTING 02320 419123 HEM DRUG TESTING 02320 419124 HEM MONITORING 02320 419125 HEM CONNECTION 02320 423100 SHARED EXPENSES 02320 424404 FEDERAL CONFISCATIONS 02320 424415 LOCAL JAIL BLOCK 02320 424460 WIRELESS 911 02320 441101 INSURANCE RECOVERIES
145,000 189,609 7,000 60 900 4,137 21,408 55,000 800 124,186 3,000 500 6,240 52,560 300 33,512 90,485 -
145,000 199,380 8,564 798 548 4,137 12,681 31,784 557 148,697 2,400 780 9,146 75,539 2,076 284 71,732 -
145,000 189,609 8,000 50 900 4,137 2,000 27,000 700 1,000 4,000 300 9,000 75,000 1,500 33,512 60,000 -
145,000 185,000 8,500 50 800 50 4,137 27,000 600 1,000 4,000 400 9,500 80,000 2,000 60,000 -
(4,609) 500 (100) 50 (2,000) (100) 100 500 5,000 500 (33,512) -
0% -2% 6% 0% -11% 0% -100% 0% -14% 0% 0% 33% 6% 7% 33% -100% 0% -
FIRE AND RESCUE 02330 419108 RECOVERED COSTS 02330 441101 INSURANCE RECOVERIES
-
-
-
-
-
-
31,500 3,301 -
28,053 2,601 -
19,200 1,000 -
17,700 -
(1,500) (1,000) -
-8% -100% -
98,000 1,000 28,200 15,000 17,600 10,300
151,273 1,050 29,537 20,695 19,591 12,619
104,000 1,000 26,000 16,000 18,000 13,000
92,500 500 30,300 28,700 16,100 12,600
(11,500) (500) 4,300 12,700 (1,900) (400)
-11% -50% 17% 79% -11% -3%
ANIMAL CONTROL 02340 413100 ANIMAL LICENSES 02340 413101 DOG & CAT STERILIZATION 02340 419108 RECOVERED COSTS GENERAL SERVICES 02400 413308 BUILDING PERMITS 02400 413309 OCCUPANCY PERMITS 02400 413310 ELECTRICAL PERMITS 02400 413311 MECHANICAL PERMITS 02400 413312 PLUMBING PERMITS 02400 413313 BUILDING PLAN 02400 413316 TECHNOLOGY FEE 02400 413323 MANUFACTURED HOUSING PERMITS
Page 5
COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2012 REVENUE ESTIMATES
02400 413325 REINSPECTION PERMITS 02400 414204 COURTHOUSE MAINTENANCE FEES 02400 414205 HHS MAINTENANCE FEES 02400 419108 RECOVERED COSTS 02400 419110 HEALTH & HUMAN SVCS UTILITIES
FY 10 REVISED ESTIMATE 1,000 66,670 16,800 64,000
FY 10 REALIZED 1,560 38,297 12,600 54,664
INC/(DEC) FY 12 BUDGET FROM FY 11 BUDGET $ % (100) -7% 0% 0% 0%
FY 11 ESTIMATE 1,500 113,502 16,800 56,000
FY 12 ESTIMATE 1,400 113,502 16,800 56,000
21,500
21,500
-
0%
MAINTENANCE B&G COURTHOUSE 024002 424415 LOCAL JAIL BLOCK
21,500
-
SOLID WASTE COLLECTION 02410 412201 CONSUMER UTILITY TAX 02410 416082 WASTE COLLECTION AND DISPOSAL 02410 424407 LITTER CONTROL GRANT
728,174 40,700 14,000
728,174 32,128 24,882
728,174 40,700 14,000
728,174 40,700 16,450
2,450
0% 0% 18%
35,800
30,116
26,000
23,900
(2,100)
-8%
4,500
3,900
4,500
4,500
-
0%
76,509 1,724,285
88,255 1,664,571
1,162,784
1,162,784
-
0%
12,000 6,514 58,674 8,648 67,627
12,271 6,564 59,796 741 8,155 63,936
12,000 58,912 6,055 45,471
12,000 60,679 6,055 46,113
1,767 642
0% 3% 0% 1%
70,000 5,501,711 268,472
106,623 5,247,342 248,724
70,000 5,434,517 268,472
70,000 5,279,010 287,017
ENGINEERING/ENVIRONMENTAL SVC 02420 413324 SOIL EROSION PERMITS AUTOMOBILE GRAVEYARD 02430 413301 AUTOMOBILE GRAVEYARD LICENSE COMPREHENSIVE SERVICES ACT 02510 419108 RECOVERED COSTS 02510 424445 COMPREHENSIVE SERVICES ACT HUMAN SERVICES 02520 419458 CSA ADMINISTRATION 02520 416158 DONATIONS 02520 419108 RECOVERED COSTS 25202 419108 RECOVERED COSTS 25202 433107 R.S.V.P. GRANT 25205 413300 USER FEES 25205 416156 FLOYD CONTRIBUTION 25205 424412 VJCCCA GRANT SOCIAL SERVICES 02540 419108 RECOVERED COSTS 02540 424102 PUBLIC ASSISTANCE PAYMENTS 02540 434402 FEDERAL PASS THROUGH
(155,507) 18,545
0% -3% 7% Page 6
COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2012 REVENUE ESTIMATES FY 10 REVISED ESTIMATE
FY 10 REALIZED
FY 11 ESTIMATE
FY 12 ESTIMATE
INC/(DEC) FY 12 BUDGET FROM FY 11 BUDGET $ %
PARKS AND RECREATION 02700 419108 RECOVERED COSTS 02700 416158 FUNDRAISING 27001 415201 PROPERTY RENTAL 27002 416010 ADULT EDUCATION FEES 27004 416010 SWIMMING POOL FEES 27005 416010 SENIOR EDUCATION FEES 27006 416010 ATHLETIC FEES 27006 416158 SCHOLARSHIP 27007 416010 COMMUNITY RECREATION FEES 27007 416158 SCHOLARSHIP 27008 416010 SENIOR TOUR FEES 27009 416010 OUTDOOR RECREATION FEES 27010 416010 SPECIAL PROGRAMS 27011 416010 SUMMER FEES 27012 416158 FUNDRAISING 27014 416168 SCHOLARSHIP 27016 416010 MEADOWBROOK SENIOR PROGRAMS
1,500 8,000 56,000 1,000 38,000 6,102 9,500 15,100 1,000 16,000 2,250 -
374 1,640 4,953 76,929 65 36,978 3,994 6,555 122 11,419 13,600 295 11,933 2,345 311 -
1,500 9,000 56,600 500 38,000 500 13,000 12,000 1,000 17,000 -
1,500 9,000 71,600 500 38,000 5,500 13,000 12,000 1,000 12,000 -
15,000 5,000 (5,000) -
0% 0% 27% 0% 0% 1000% 0% 0% 0% -29% -
15,168 71,242 968 74,278 5,790 12,000 15,000 12,050 239,031 24,086
16,022 74,979 1,058 74,293 4,406 12,000 15,011 12,050 227,236 25,781
12,000 66,262 74,278 12,000 8,000 183,818 -
15,000 71,400 64,166 12,000 8,000 185,807 -
3,000 5,138 (10,112) 1,989 -
25% 8% -14% 0% 0% 1% -
23,036 1,000 22,000 2,800 -
19,986 2,960 18,858 1,449 431
23,036 1,000 22,000 2,800 -
23,036 1,000 22,000 2,800 -
-
REGIONAL LIBRARY 02710 415211 SALE OF PHOTOCOPIES 02710 416151 LIBRARY FINES 02710 416152 LIBRARY FEES 02710 416156 FLOYD CONTRIBUTION 02710 416158 LIBRARY DONATIONS 02710 416159 BLACKSBURG CONTRIBUTION 02710 416160 CHRISTIANSBURG CONTRIBUTION 02710 419108 RECOVERED COSTS 02710 424409 STATE LIBRARY GRANT 02710 416158 DONATIONS PLANNING & GIS 02800 413307 REZONING AND SUBDIVISION PERMT 02800 413314 SITE PLAN REVIEW 02800 413316 TECHNOLOGY FEE 02800 416161 SALE OF MAPS, ORDINANCES 02800 419108 RECOVERED COSTS
0% 0% 0% 0% -
Page 7
COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2012 REVENUE ESTIMATES FY 10 REVISED ESTIMATE
FY 10 REALIZED
FY 11 ESTIMATE
FY 12 ESTIMATE
INC/(DEC) FY 12 BUDGET FROM FY 11 BUDGET $ %
ECONOMIC DEVELOPMENT 02810 419108 RECOVERED COSTS
-
30,677
-
-
-
-
-
233 8,911 -
-
-
-
-
-
-
-
-
-
(73,178) -
(91,700) (4,500)
(91,700) (4,500)
-
0% 0%
OTHER AGENCIES 02910 422113 EXTENSION OFFICE REIMBURSEMENT 02910 419108 RECOVERED COSTS 02910 423100 SHARED EXPENSES GENERAL GOVT DEBT SERVICE 02150 451205 RAINY DAY AND DEBT SERVICE FUND
1,050,000
ADJUSTMENTS 02990 418306 ADJ FOR INTERNAL SERVICES 02990 451202 (TO) FROM AUTO GRVYD RESERVE
(91,700) (4,500)
TOTAL DESIGNATED
17,654,403
16,133,887
15,055,714
14,640,085
(415,629)
TOTAL GENERAL FUND RESOURCES
42,033,479
41,075,383
39,552,504
40,919,231
03 415102 INTEREST ON INVESTMENTS 03 415103 INTERST ON SAVINGS 03 416010 FEES 03 451204 FUND BALANCE
1,000 14,000 2,600
3,619 12,932 -
1,000 14,000 2,600
1,000 14,000 2,600
-
0% 0% 0%
TOTAL LAW LIBRARY
17,600
16,550
17,600
17,600
-
0%
1,500 17,000 164,315 239,952 5,000 35,000 30,000
129,486 12,117 17,235 54,670 257,604 239,952 469 32 -
1,500 17,000 97,500 5,000 35,000 30,000
1,500 17,000 97,500 5,000 35,000 10,000
(20,000)
1,366,727
-3% 3%
LAW LIBRARY
SCHOOL OPERATING FUND LOCAL DESIGNATED RESOURCES 09 415201 RENTAL OF PROPERTY 09 416121 TUITION - PRIVATE SOURCES 09 416122 SPECIAL FEES 09 416125 TRANSPORTATION OF PUPILS 09 418301 RECOVERED COSTS 09 418302 UN SVC DIS 09 418910 INSURANCE ADJUSTMENTS 09 418992 ADMINISTRATIVE COSTS-WARRANTS 09 418993 DONATIONS 09 418994 BENEFITS OTHER STATE AGENCIES
0% 0% 0% 0% 0% -67% Page 8
COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2012 REVENUE ESTIMATES FY 10 REVISED ESTIMATE 1,500 5,000 3,500 150,000 10,000 -
FY 10 REALIZED 1,221 10,450 46,681 87,506 -
FY 11 ESTIMATE 1,500 5,000 3,500 150,000 10,000 -
FY 12 ESTIMATE 1,500 5,000 3,500 160,000 30,000 10,000 44,000
662,767
857,422
356,000
420,000
64,000
18%
186,658
272,647
148,467
186,658
38,191
26%
STATE SOQ 09 424201 STATE SALES TAX 09 424202 BASIC STATE AID - SOQ 09 424207 GIFTED EDUCATION SOQ 09 424208 REMEDIAL EDUCATION SOQ 09 424209 ENROLLMENT LOSS 09 424210 TEXTBOOKS 09 424212 SPECIAL EDUCATION SOQ 09 424217 VOCATIONAL EDUCATION SOQ 09 424221 FICA INSTRUCTIONAL SOQ 09 424222 GROUP LIFE 09 424225 RETIREMENT 09 424226 NL BOARD CERT 09 424267 ENGLISH-2ND LANGUAGE
10,301,727 27,795,113 280,183 647,533 737,939 4,196,512 846,774 1,706,001 62,263 2,191,650 -
9,720,073 25,025,960 277,888 642,229 47,413 336,914 4,172,945 861,579 3,365,526 65,000 -
9,812,643 25,148,960 278,248 667,795 97,284 3,920,202 865,660 1,657,120 61,833 983,142 -
10,572,150 24,338,168 274,764 659,434 4,946 3,871,123 854,822 1,636,374 61,059 1,483,727 -
759,507 (810,792) (3,484) (8,361) (92,338) (49,079) (10,838) (20,746) (774) 500,585 -
8% -3% -1% -1% -95% -1% -1% -1% -1% 51% -
SUBTOTAL STATE SOQ
48,765,695
44,515,528
43,492,887
43,756,567
263,680
1%
INCENTIVE PROGRAMS 09 424276 EDUCATIONAL TECHNOLOGY 09 SUPPLEMENTAL SUPPORT 09 424390 COMPOSITE INDEX HOLD HARMLESS
622,000 -
622,000 -
596,000 279,563
570,000 767,988 -
(26,000)
-4%
(279,563)
-100%
SUBTOTAL INCENTIVE PROGRAMS
622,000
622,000
875,563
1,337,988
(305,563)
-35%
STATE CATEGORICAL 09 424206 GENERAL ADULT EDUCATION 09 424246 SPECIAL EDUCATION HOMEBOUND 09 424247 SPECIAL EDUCATION HOSPITAL 09 424295 SPECIAL EDUCATION IN JAIL
9,781 93,947 265,375 5,000
3,163 61,850 -
9,781 63,332 371,210 3,920
9,781 66,093 354,885 4,325
2,761 (16,325) 405
0% 4% -4% 10%
SUBTOTAL STATE CATEGORICAL
374,103
65,013
448,243
435,084
(13,159)
-3%
09 418995 SALE OF SUPPLIES 09 418998 SALE OF SCHOOL BUSES 09 418999 SALE OF OTHER EQUIPMENT 09 418996 MEDICAID REIMBURSEMENT 09 419100 REIMBURSEMENTS 09 419101 TUITION-OTHER LOCALITY 09 419102 HOMELESS GRANT SUBTOTAL LOCAL DESIGNATED RESOURES
INC/(DEC) FY 12 BUDGET FROM FY 11 BUDGET $ % 0% 0% 0% 10,000 7% 30,000 0% 44,000 -
DESIGNATED STATE REVENUE 09 422111 STATE RECORDATION TAX
Page 9
COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2012 REVENUE ESTIMATES FY 10 REVISED ESTIMATE LOTTERY FUNDED PROGRAMS 09 424204 REMEDIAL SUMMER 09 424205 FOSTER CARE 09 424211 ISAEP/GED FUNDING 09 424218 VOCATIONAL EDUCATION 09 424210 TEXTBOOKS 09 424223 ALGEBRA READINESS SOL 09 424226 NL BOARD CERTIFICATION 09 424228 READING INTERVENTION 09 424233 LOTTERY 09 424234 BENEFITS OTHER STATE AGENCIES 09 424248 SPECIAL EDUCATION REGIONAL TUITION 09 424252 LOTTERY 09 424258 SALARY SUPPLEMENT PAYMENTS 09 424259 SPECIAL ED-FOSTER CARE 09 424265 AT RISK 09 424267 ENGLISH-2ND LANGUAGE 09 424272 ALTERNATIVE EDUCATION 09 424275 REDUCE K-3 CLASSES 09 424281 AT RISK FOUR YEAR OLDS 09 424290 TEACHER MENTOR 09 424293 VIRT ADVANCED PLACEMENT 09 424299 OTHER STATE AID 09 424416 PROJECT GRADUATION REGIONAL
FY 10 REALIZED
FY 11 ESTIMATE
FY 12 ESTIMATE
INC/(DEC) FY 12 BUDGET FROM FY 11 BUDGET $ %
253,077 89,625 15,717 94,669 83,610 173,608 15,418 565,782 482,681 148,054 131,889 972,850 760,968 9,350 -
50,919 55,943 15,717 4,166 83,524 165,626 712,936 658 11,057 112,979 35,000 38,725 469,574 105,536 256,468 943,833 702,432 10,382 780 75 19,421
50,227 99,426 15,717 89,013 227,586 80,354 162,686 23,164 445,047 98,894 120,166 655,978 739,285 13,466 -
62,046 167,365 15,717 135,560 242,708 80,354 139,165 21,557 440,490 95,545 124,185 617,557 762,508 13,466 -
11,819 67,939 46,547 15,122 (23,521) (1,607) (4,557) (3,349) 4,019 (38,421) 23,223 -
24% 68% 0% 52% 7% 0% -14% -7% -1% -3% 3% -6% 3% 0% -
SUBTOTAL LOTTERY FUNDED PROGRAMS
3,797,298
3,795,750
2,821,009
2,918,223
97,214
3%
SUBTOTAL STATE DESIGNATED REVENUE
53,745,754
49,270,938
47,786,169
48,634,520
80,363
0%
DESIGNATED FEDERAL REVENUE 09 433201 ADULT BASIC EDUCATION 09 433202 FAMILY LITERACY/CHAPTER I 09 433203 ESEA CHAPTER II BLOCK GRANT 09 433206 GAPS EDUCATION 09 433208 FOREST RESERVE FUNDS 09 433209 JOB PARTNERSHIP TR. ACT 09 433211 MEDICAID REIMBURSEMENTS 09 433212 TITLE III 09 433214 HOMELESS FUNDING 09 433215 FEDERAL STIMULUS FUNDING 09 433217 ARRA84.389 09 433218 ARRA84.391 09 433219 SPECIAL EDUCATION-P.L. 94-141 09 433224 VOCATIONAL EDUC-CATEGORICAL
85,560 1,492,449 255,041 5,000 29,432 3,221,940 1,902,249 144,137
69,821 1,691,698 840 301,779 37,579 19,779 178,646 51,439 45,003 5,162,649 639,569 759,109 2,539,449 296,163
76,623 1,523,152 5,000 23,797 1,944,531 149,020
78,375 1,604,377 30,000 30,897 2,044,316 160,931
1,752 81,225 25,000 7,100 99,785 11,911
2% 5% 500% 30% 5% 8% Page 10
COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2012 REVENUE ESTIMATES FY 10 REVISED ESTIMATE 307,800 30,423 -
FY 10 REALIZED 411,876 44,441 7,066 164,550
FY 11 ESTIMATE 368,201 28,617 -
FY 12 ESTIMATE 433,178 1,166,757 -
SUBTOTAL FEDERAL DESIGNATED
7,474,031
12,421,453
4,118,941
5,548,831
TRANSFERS (TO) FROM OTHER FUNDS 09 451100 TRANSFER FROM GENERAL FUND 09 416603 INTEREST 09 451204 FUND BALANCE
36,630,236 -
32,890,862 -
35,714,191 641,519
36,414,191 263,261
700,000 (378,258)
TOTAL TRANSFERS
36,630,236
32,890,862
36,355,710
36,677,452
321,742
1%
TOTAL SCHOOL OPERATING FUND RESOURCES
98,512,788
95,440,675
88,616,820
91,280,803
2,663,983
3%
140,546,267
136,516,058
128,169,324
132,200,034
4,030,710
3%
09 433226 EESA PL 98-377 TITLE II 09 433228 DRUG FREE SCHOOL PAYMENTS 09 433222 JOB STIMULUS FUNDS 09 433290 OTHER FEDERAL FUNDS-DQE 09 433234 DETENTION HOME READING PROGRAM
TOTAL GENERAL AND SCHOOL OPERATING FUNDS
SCHOOL CAFETERIA FUND 11 416124 CAFETERIA RECEIPTS 11 416126 CAFETERIA PRE 11 416126 CAFETERIA FEES 11 424215 STATE AID SCHOOL FOOD PROGRAM 11 433213 FEDERAL AID-SCH FOOD PROGRAM 11 415102 INTEREST 11 433221 ARRA10.579 11 451203 (TO)FROM UNDESIGNATED FUND BAL 11 451100 (TO)FROM GENERAL FUND TOTAL SCHOOL CAFETERIA FUND
SCHOOL CAPITAL PROJECTS FUND 19 451100 TRANSFER FROM GENERAL FUND 19 451104 TRANSFER TO DEBT SERVICE FUND 19 OTHER REVENUE/FUND BALANCE TOTAL SCHOOL CAPITAL PROJECTS FUND
2,209,614 72,069 1,491,032 225,000 157,358 4,155,073
1,802,903 248,133 (11,547) 2,073,234 23,729 106,653 157,358 4,400,463
2,241,614 72,069 1,491,032 3,804,715
2,241,614 66,575 1,572,621 3,880,810
534,265 (1,873,545) 1,873,545 534,265
534,265 (1,995,939) 1,995,939 534,265
(1,893,883) 1,893,883 -
(1,455,683) 1,455,683 -
1,030,595 1,030,595
1,030,595 (45,428) (82,950) 902,217
INC/(DEC) FY 12 BUDGET FROM FY 11 BUDGET $ % 64,977 18% (28,617) -100% 1,166,757 1,429,890
35%
2% -59%
(5,494) 81,589 76,095
0% -8% 5% 2%
438,200 (438,200) -
-23% -23% -
360,000 360,000
106% 106%
COUNTY CAPITAL PROJECTS FUND 12 451110 TRANSFER FROM GENERAL FUND 12 451214 TRANSFER TO GENERAL FUND 12 451104 TRANSFER TO DEBT SERVICE TOTAL COUNTY CAPITAL PROJECTS FUND
340,000 340,000
700,000 700,000
Page 11
COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2012 REVENUE ESTIMATES FY 10 REVISED ESTIMATE
FY 10 REALIZED
FY 11 ESTIMATE
FY 12 ESTIMATE
INC/(DEC) FY 12 BUDGET FROM FY 11 BUDGET $ %
DEBT SERVICE FUND 18 415107 INTEREST AND FREED UP DS RESERVE 18 419108 QSCB2 INTEREST SUBSIDY 18 424239 STATE SCHOOL CONSTRUCTION 18 TRANSFER FROM COUNTY CAPITAL 18 DEBT SERVICE FUND BALANCE 18 TRANSFER FROM SCHOOL CAPITAL FUND 18 451100 TRANSFER FROM GENERAL FUND
177,679 1,873,545 16,973,985
191,761 82,950 1,995,939 15,822,040
70,115 175,000 1,893,883 15,623,985
136,075 709,947 175,000 1,455,683 15,623,985
65,960 709,947 (438,200) -
TOTAL DEBT SERVICE FUND
19,025,209
18,092,689
17,762,983
18,100,690
337,707
REVENUE STABILIZATION FUND 40 451204 TRANSFER FROM GENERAL FUND TOTAL REVENUE STABILIZATION FUND
TOTAL RESOURCES ALL FUNDS
94% 0% -23% 0% 2%
-
-
564,248
500,000
(64,248)
-11%
-
-
564,248
500,000
(64,248)
-11%
150,658,870
155,399,134
165,309,009
160,462,243
4,740,264
3%
Page 12
EXPENDITURE PLANS
FISCAL YEAR 12 APPROVED BUDGET
REVENUE SHARING
Citizens
Board of Supervisors
County Administrator
Assistant County Administrator Revenue Sharing
REVENUE SHARING Budget Summary FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
FY 12 Addenda
+
Change App 11/ App 12
FY 12 Approved
=
EXPENDITURES BY DEPARTMENT Refunds TOTAL EXPENDITURES
$ $
168,242 168,242
$ $
165,915 165,915
$ $
164,106 164,106
$ $
164,106 164,106
$ $
-
$ $
164,106 164,106
$ $
-
REVENUE BY CLASSIFICATION Designated Revenue Adjustment for Revenue Refunds TOTAL DESIGNATED REVENUE
$ $ $
-
$ $ $
-
$ $ $
-
$ $ $
-
$ $ $
-
$ $ $
-
$ $ $
-
TOTAL UNDESIGNATED REVENUE
$
168,242
$
165,915
$
164,106
$
164,106
$
-
$
164,106
$
-
TOTAL REVENUES
$
168,242
$
165,915
$
164,106
$
164,106
$
-
$
164,106
$
-
REVENUE SHARING Division Description This division is responsible for payments to the City of Radford as part of a revenue sharing agreement between the County and the City. Payments are equal to 27.5% of all revenue collected in the 177 Corridor and are made semi-annually to the City of Radford.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. No Notable Base Budget Adjustments
Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. No Addenda Added
REVENUE SHARING Department Description and Financial Data Revenue Sharing This department is responsible for payments to the City of Radford as part of a revenue sharing agreement between the County and the City. FY 10 Revised EXPENDITURES BY DEPARTMENT Revenue Sharing
$
168,242
FY 10 Actual $
165,915
FY 11 Approved $
164,106
FY 12 Base $
164,106
FY 12 Addenda
+ $
FY 12 Approved
= -
$
164,106
Change App 11/ App 12 $
-
BOARD OF SUPERVISORS
Citizens
Board of Supervisors
BOARD OF SUPERVISORS Budget Summary FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
FY 12 Addenda
+
Change App 11/ App 12
FY 12 Approved
=
EXPENDITURES BY DEPARTMENT Board of Supervisors TOTAL EXPENDITURES
$ $
363,156 363,156
$ $
229,689 229,689
$ $
254,228 254,228
$ $
250,915 250,915
$ $
-
$ $
250,915 250,915
$ $
(3,313) (3,313)
EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay TOTAL EXPENDITURES
$ $ $ $
141,069 222,087 363,156
$ $ $ $
140,026 89,662 229,689
$ $ $ $
149,348 104,880 254,228
$ $ $ $
146,035 104,880 250,915
$ $ $ $
-
$ $ $ $
146,035 104,880 250,915
$ $ $ $
(3,313) (3,313)
REVENUE BY CLAS S IFICATION Local Recovered Costs TOTAL DES IGNATED REVENUE
$ $
-
$ $
35 35
$ $
-
$ $
-
$ $
-
$ $
-
$ $
TOTAL UNDES IGNATED REVENUE
$
363,156
$
229,654
$
254,228
$
250,915
$
-
$
250,915
$
(3,313)
TOTAL REVENUES
$
363,156
$
229,689
$
254,228
$
250,915
$
-
$
250,915
$
(3,313)
-
BOARD OF SUPERVISORS Division Description The Board of Supervisors is an elected body of seven members, representing seven voting districts. The Board of Supervisors has both administrative and legislative responsibilities, some of which are discharged in the role of the local governing body and some of which have derived from its function as an administrative subdivision of the state. The Board establishes policies and enacts ordinances governing the County and its citizens.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. Base Fringe Benefit Adjustments â&#x20AC;&#x201C; The base budget includes funding for the following fringe benefits changes: an unemployment insurance rate increase from 0.775% to 1.12%. All other fringe benefit rates remain unchanged for FY 12.
Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. No Addenda Added
BOARD OF SUPERVISORS Department Description and Financial Data Board of Supervisors The Board of Supervisors is responsible for adopting an annual County budget and appropriating funds; setting local tax rates and levying County taxes; appointing members of various boards and committees; and adopting the Countyâ&#x20AC;&#x2122;s comprehensive land use plan and related ordinances. FY 10 Revised EXPENDITURES BY DEPARTMENT Board of Supervisors
$
363,156
FY 10 Actual $
229,689
FY 11 Approved $
254,228
FY 12 Base $
250,915
FY 12 Addenda
+ $
= -
FY 12 Approved $
250,915
Change App 11/ App 12 $
(3,313)
COUNTY ADMINISTRATION
Citizens
Board of Supervisors
County Administrator
County Administration
ď&#x20AC;
Administration
Emergency Services
Human Resources
Public Information
COUNTY ADMINISTRATION Budget Summary FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
FY 12 Addenda
+
Change App 11/ App 12
FY 12 Approved
=
EXPENDITURES BY DEPARTMENT Administration Emergency Services Human Resources Public Information TOTAL EXPENDITURES
$ $ $ $ $
602,177 93,942 487,655 287,364 1,471,138
$ 589,474 $ 93,100 $ 475,793 $ 265,553 $ 1,423,920
$ 597,903 $ 88,158 $ 482,027 $ 260,080 $ 1,428,168
$ 613,555 $ 89,707 $ 497,811 $ 255,360 $ 1,456,433
$ $ $ $ $
39,059 (37,214) 1,845
$ 613,555 $ 89,707 $ 536,870 $ 218,146 $ 1,458,278
$ $ $ $ $
15,652 1,549 54,843 (41,934) 30,110
EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay TOTAL EXPENDITURES
$ $ $ $
1,115,092 306,203 49,843 1,471,138
$ 1,112,707 $ 275,990 $ 35,223 $ 1,423,920
$ 1,130,391 $ 297,277 $ 500 $ 1,428,168
$ 1,158,656 $ 297,277 $ 500 $ 1,456,433
$ $ $ $
(50,714) 52,559 1,845
$ 1,107,942 $ 349,836 $ 500 $ 1,458,278
$ $ $ $
(22,449) 52,559 30,110
REVENUE BY CLAS S IFICATION Local Recovered Costs TOTAL DES IGNATED REVENUE
$ $
11,766 11,766
$ $
$ $
$ $
9,800 9,800
$ $
-
$ $
9,800 9,800
$ $
-
TOTAL UNDES IGNATED REVENUE
$
1,459,372
$ 1,410,345
$ 1,418,368
$ 1,446,633
$
1,845
$ 1,448,478
$
30,110
TOTAL REVENUES
$
1,471,138
$ 1,423,920
$ 1,428,168
$ 1,456,433
$
1,845
$ 1,458,278
$
30,110
Total Authorized Personnel (FTE)
14.5
13,576 13,576
14.5
9,800 9,800
14.5
14.5
(1)
13.5
COUNTY ADMINISTRATION Division Description The County Administration Division includes Administration, Emergency Services, Human Resources and Public Information. Division staff includes the County Administrator, Assistant County Administrator, Assistant to the Administrator, Emergency Services Coordinator, Human Resources Director, Public Information Director, and six support positions. The County Administrator, who is appointed by and accountable to the Board of Supervisors, leads County operations.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. Base Salary and Fringe Benefit Adjustments – The base budget includes funding to support a 3% across the board salary increase for County employees on July 1, 2011, a group life insurance rate decrease from 1.11% to 0.28% and an unemployment insurance rate increase from 0.775% to 1.12%. All other fringe benefit rates remain unchanged for FY 12.
Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. $39,059 is Added for Increased Costs of the Health Clinic – This increase is made for the County health clinic based on the projected employee usage in FY 12. The number of employees participating in the health clinic has increased from 220 to 340 from 2008. The $39,059 increase will provide approximately 818 nurse hours per year, an increase of 72 hours per year, and additional funds for clinic lab work. This additional funding will provide a total clinic budget of $200,525 in FY 12. $11,000 is Added for the Cost of a Citizen Survey – Funding is added for the County to conduct a citizen survey. The survey will provide the opportunity for citizens to provide feedback to County officials and elected leaders on the current and future provision of County services. This addition is part of the Board’s vision to be a citizen friendly government and to ensure the board is moving in the right direction with regard to County services and programs. $2,500 is Added for the Cost of Establishing a Citizens Academy – Funding is added for the County to establish a citizen’s academy. This addition is also part of the Board’s vision to be a citizen friendly government. The goal of the academy is to educate citizens, raise awareness, and foster a better understanding of County government services and programming. ($50,714) is Reduced to Reflect One FTE Held Vacant Due to the County Hiring Freeze – At the beginning of FY 10, the County instituted a hiring freeze on vacant positions. The Public Information Office currently has one vacant position which is frozen. This addendum captures the dollars saved from holding this position vacant in FY 12.
COUNTY ADMINISTRATION Department Description and Financial Data Administration The County Administrator guides and directs the day-to-day operations of County government under the authority of the Board of Supervisors and has ultimate responsibility for all phases of local government. The County Administrator is responsible for recommending policies and implementing programs for the Board of Supervisors; and for ensuring compliance with federal, state and local laws. FY 10 Revised EXPENDITURES BY DEPARTMENT County Administration
$
FY 10 Actual
602,177
Authorized Personnel
$
FY 11 Approved
589,474
5.5
$
5.5
FY 12 Base
597,903
$
+
613,555
5.5
FY 12 Addenda $
= -
5.5
Change App 11/ App 12
FY 12 Approved $
0
613,555
$
15,652
5.5
Emergency Services The Emergency Services Office coordinates the fire, rescue, and public safety functions throughout the County and administers the Homeland Security Grant. FY 10 Revised EXPENDITURES BY DEPARTMENT Emergency Services
$
FY 10 Actual
93,942
Authorized Personnel (FTEs)
$
FY 11 Approved
93,100
1
$
FY 12 Base
88,158
1
$
+
89,707
1
FY 12 Addenda $
= -
1
Change App 11/ App 12
FY 12 Approved $
89,707
0
$
1,549
1
Human Resources The Human Resources Office directs all phases of human resources management for the County. The office develops, recommends, and interprets human resources policies for management and employees. Recruitment, selection, and retention efforts are managed through the Countyâ&#x20AC;&#x2122;s Human Resources Office, along with compensation and benefit programs. The office is the center of employee training programs and it also handles employee events, incentive programs, and employee service awards. FY 10 Revised EXPENDITURES BY DEPARTMENT Human Resources
$
FY 10 Actual
487,655
Authorized Personnel (FTEs)
$
FY 11 Approved
475,793
4
$
FY 12 Base
482,027
4
$
+
497,811
4
FY 12 Addenda $
=
39,059
4
Change App 11/ App 12
FY 12 Approved $
536,870
0
$
54,843
4
Public Information The Public Information Office is the primary resource for information about County government. The office encourages citizen input into the local government process and improves the accessibility of County government to its citizens. As an extension of the Administration Office, the Public Information Office links County residents, the media, and other groups to County government. FY 10 Revised EXPENDITURES BY DEPARTMENT Public Information Authorized Personnel (FTEs)
$
FY 10 Actual
287,364 4
$
FY 11 Approved
265,553 4
$
FY 12 Base
260,080 4
$
FY 12 Addenda
+
255,360 4
$
(37,214) (1)
Change App 11/ App 12
FY 12 Approved
= $
218,146 3
$
(41,934)
COUNTY ATTORNEY
Citizens
Board of Supervisors
County Attorney
COUNTY ATTORNEY Budget Summary FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
FY 12 Addenda
+
Change App 11/ App 12
FY 12 Approved
=
EXPENDITURES BY DEPARTMENT County Attorney TOTAL EXPENDITURES
$ $
311,638 311,638
$ $
305,434 305,434
$ $
231,742 231,742
$ $
240,274 240,274
$ $
-
$ $
240,274 240,274
$ $
8,532 8,532
EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay TOTAL EXPENDITURES
$ $ $ $
219,571 92,067 311,638
$ $ $ $
214,671 90,763 305,434
$ $ $ $
219,675 12,067 231,742
$ $ $ $
228,207 12,067 240,274
$ $ $ $
-
$ $ $ $
228,207 12,067 240,274
$ $ $ $
8,532 8,532
REVENUE BY CLAS S IFICATION Local Recovered Costs BOE Costs TOTAL DES IGNATED REVENUE
$ $ $
-
$ $ $
839 839
$ $ $
-
$ $ $
-
$ $ $
-
$ $ $
-
$ $ $
-
TOTAL UNDES IGNATED REVENUE
$
311,638
$
304,595
$
231,742
$
240,274
$
-
$
240,274
$
8,532
TOTAL REVENUES
$
311,638
$
305,434
$
231,742
$
240,274
$
-
$
240,274
$
8,532
Total Authorized Personnel (FTE)
1.5
1.5
1.5
1.5
0
1.5
COUNTY ATTORNEY Division Description The County Attorney is appointed by the Board of Supervisors and is responsible for all civil matters involving the County. This includes advising and representing the Board of Supervisors, County officials, and staff of Montgomery County; preparing County ordinances; and defending or bringing actions in which the County or any of its boards, officials, departments or employees is a party.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. Base Salary and Fringe Benefit Adjustments â&#x20AC;&#x201C; The base budget includes funding to support a 3% across the board salary increase for County employees on July 1, 2011, a group life insurance rate decrease from 1.11% to 0.28% and an unemployment insurance rate increase from 0.775% to 1.12%. All other fringe benefit rates remain unchanged for FY 12.
Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. No Addenda Added
COUNTY ATTORNEY Department Description and Financial Data County Attorney The County Attorney provides legal services to the Board of Supervisors. FY 10 Revised EXPENDITURES BY DEPARTMENT County Attorney Authorized Personnel (FTEs)
$
311,638 1.5
FY 10 Actual $
FY 11 Approved
305,434 1.5
$
231,742 1.5
FY 12 Base $
FY 12 Addenda
+
240,274 1.5
$
FY 12 Approved
= 0
$
240,274 1.5
Change App 11/ App 12 $
8,532
FINANCIAL AND MANAGEMENT SERVICES
Citizens
Board of Supervisors
County Administrator
Assistant County Administrator Financial and Management Services
Finance
Purchasing
FINANCIAL AND MANAGEMENT SERVICES Budget Summary FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
FY 12 Addenda
+
FY 12 Approved
=
Change App 11/ App 12
EXPENDITURES BY DEPARTMENT Finance Purchasing TOTAL EXPENDITURES
$ $ $
728,943 148,303 877,246
$ $ $
696,068 143,055 839,123
$ $ $
730,606 150,698 881,304
$ $ $
744,468 154,278 898,746
$ $ $
18,136 18,136
$ $ $
762,604 154,278 916,882
$ 31,998 $ 3,580 $ 35,578
EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay TOTAL EXPENDITURES
$ $ $ $
717,551 153,990 5,705 877,246
$ $ $ $
696,556 136,863 5,704 839,123
$ $ $ $
729,450 151,854 881,304
$ $ $ $
746,892 151,854 898,746
$ $ $ $
18,136 18,136
$ $ $ $
746,892 169,990 916,882
$ 17,442 $ 18,136 $ $ 35,578
REVENUE BY CLAS S IFICATION Local Recovered Costs TOTAL DES IGNATED REVENUE
$ $
125,000 125,000
$ $
89,782 89,782
$ $
125,000 125,000
$ $
125,000 125,000
$ $
-
$ $
125,000 125,000
$ $
TOTAL UNDES IGNATED REVENUE
$
752,246
$
749,341
$
756,304
$
773,746
$
18,136
$
791,882
$ 35,578
TOTAL REVENUES
$
877,246
$
839,123
$
881,304
$
898,746
$
18,136
$
916,882
$ 35,578
Total Authorized Personnel (FTE)
10.5
10.5
10.5
10.5
0
10.5
-
FINANCIAL AND MANAGEMENT SERVICES Division Description The Financial and Management Services Division is responsible for ensuring the integrity of public funds by developing and monitoring compliance with internal controls and financial policies and procedures. The division is responsible for payroll, accounts payable, risk management, purchasing, and budgeting, including the development and administration of the County’s operating budget and Capital Improvement Program (CIP). The Division also provides County Administration with financial reports on County operations. In addition to County finance functions, the Public Service Authority’s billing, collection, and customer service functions are also performed in this office.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. Base Salary and Fringe Benefit Adjustments – The base budget includes funding to support a 3% across the board salary increase for County employees on July 1, 2011, a group life insurance rate decrease from 1.11% to 0.28% and an unemployment insurance rate increase from 0.775% to 1.12%. All other fringe benefit rates remain unchanged for FY 12.
Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. $18,136 is Added for Increased Professional Fees – The County’s contract for audit services expired this year. A new contract will need to be established for the 2011 audit. New reporting requirements by the Auditor of Public Accounts for additional internal control audits, actuarial fee increases, and financial advisor increases all require additional funding not contained in the Finance Department’s base budget. This increase will provide the Finance Department with sufficient funding to cover these expenses.
FINANCIAL AND MANAGEMENT SERVICES Department Description and Financial Data Finance The finance function maintains accounting records related to the Countyâ&#x20AC;&#x2122;s financial system and prepares and distributes monthly expenditure reports. This area also processes invoices for payment, payroll, and all State, Federal and IRS earnings-related forms. In addition, the Finance Department performs billing, collection, and customer service functions for the Public Service Authority. This division also develops and monitors the Countyâ&#x20AC;&#x2122;s budget and Capital Improvement Program (CIP). FY 10 Revised EXPENDITURES BY DEPARTMENT Finance
$
Authorized Personnel (FTEs)
FY 10 Actual
728,943
$
FY 11 Approved
696,068
8.5
$
8.5
FY 12 Base
730,606
$
+
744,468
8.5
FY 12 Addenda $
8.5
=
18,136
Change App 11/ App 12
FY 12 Approved $
0
762,604
$ 31,998
8.5
Purchasing The Purchasing Department assists other County departments with purchases of $2,500 or more on an asneeded basis. Formal Invitations for Bid and Requests for Proposal are developed, issued and awarded through this department in accordance with the Virginia Public Procurement Act. Purchase orders are issued upon award of the solicitations. FY 10 Revised EXPENDITURES BY DEPARTMENT Purchasing Authorized Personnel (FTEs)
$
FY 10 Actual
148,303 2
$
FY 11 Approved
143,055 2
$
FY 12 Base
150,698 2
$
FY 12 Addenda =
+
154,278 2
$
0
Change App 11/ App 12
FY 12 Approved $
154,278 2
$
3,580
INSURANCE
Citizens
Board of Supervisors
County Administrator
Assistant County Administrator Financial and Management Services
Insurance
INSURANCE Budget Summary FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
FY 12 Addenda
+
FY 12 Approved
=
Change App 11/ App 12
EXPENDITURES BY DEPARTMENT Insurance TOTAL EXPENDITURES
$ $
283,900 283,900
$ $
202,624 202,624
$ $
274,733 274,733
$ $
274,733 274,733
$ $
12,863 12,863
$ $
287,596 287,596
$ 12,863 $ 12,863
EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay TOTAL EXPENDITURES
$ $ $ $
138,431 145,469 283,900
$ $ $ $
80,999 121,625 202,624
$ $ $ $
130,300 144,433 274,733
$ $ $ $
130,300 144,433 274,733
$ $ $ $
12,863 12,863
$ $ $ $
130,300 157,296 287,596
$ $ 12,863 $ $ 12,863
REVENUE BY CLAS S IFICATION Local Recovered Costs TOTAL DES IGNATED REVENUE
$ $
126,000 126,000
$ $
64,774 64,774
$ $
126,000 126,000
$ $
126,000 126,000
$ $
-
$ $
126,000 126,000
$ $
TOTAL UNDES IGNATED REVENUE
$
157,900
$
137,850
$
148,733
$
148,733
$
12,863
$
161,596
$ 12,863
TOTAL REVENUES
$
283,900
$
202,624
$
274,733
$
274,733
$
12,863
$
287,596
$ 12,863
-
INSURANCE Division Description Insurance coverage for County buildings and their contents at replacement cost value, risk management consulting services, and liability insurance for County officials are paid from this division.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. No Notable Base Budget Adjustments
Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. $12,863 is Added for Property Insurance on the New Courthouse â&#x20AC;&#x201C; A total of $12,863 is added for the cost of property insurance on the new courthouse, parking deck, and tunnel linking the courthouse and the jail for a six-month period (January 1, 2012 through June 30, 2012). Construction on the new courthouse, parking deck, and jail addition are all expected to be complete January 1, 2012. Once complete, the County will be required to insure the new property. $12,863 is the cost to insure these properties for the six month period contained in the 2012 fiscal year.
INSURANCE Department Description and Financial Data Insurance The Insurance Division covers costs associated with the Countyâ&#x20AC;&#x2122;s Risk Management Plan. FY 10 Revised EXPENDITURES BY DEPARTMENT Insurance
$
283,900
FY 10 Actual $
202,624
FY 11 Approved $
274,733
FY 12 Base $
274,733
FY 12 Addenda
+ $
12,863
=
FY 12 Approved $
287,596
Change App 11/ App 12 $ 12,863
INFORMATION TECHNOLOGY
Citizens
Board of Supervisors
County Administrator
Assistant County Administrator
Information Technology
INFORMATION TECHNOLOGY Budget Summary FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
EXPENDITURES BY DEPARTMENT Information Technology TOTAL EXPENDITURES
$ 1,335,217 $ 1,335,217
$ 1,180,491 $ 1,180,491
$ 1,160,839 $ 1,160,839
$ 1,173,586 $ 1,173,586
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES
$ 668,203 $ 400,123 $ 266,891 $ 1,335,217
$ 665,607 $ 334,647 $ 180,238 $ 1,180,491
$ 633,170 $ 432,764 $ 94,905 $ 1,160,839
REVENUE BY CLASSIFICATION Local Recovered Costs Data Processing Revenue TOTAL DESIGNATED REVENUE
$ $ $
$ $ $
$ $ $
TOTAL UNDESIGNATED REVENUE
$ 1,335,217
$ 1,180,491
TOTAL REVENUES
$ 1,335,217 9.5
Total Authorized Personnel (FTE)
-
Change App 11/ App 12
FY 12 Addenda =
FY 12 Approved
$ $
83,484 83,484
$ 1,257,070 $ 1,257,070
$ $
96,231 96,231
$ 645,917 $ 401,919 $ 125,750 $ 1,173,586
$ $ $ $
83,484 83,484
$ 729,401 $ 401,919 $ 125,750 $ 1,257,070
$ $ $ $
96,231 (30,845) 30,845 96,231
$ $ $
4,983 4,983
$ $ $
-
$ $ $
4,983 4,983
$ $ $
-
$ 1,155,856
$ 1,168,603
$
83,484
$ 1,252,087
$
96,231
$ 1,180,491
$ 1,160,839
$ 1,173,586
$
83,484
$ 1,257,070
$
96,231
9.5
8.5
8.5
1
9.5
-
4,983 4,983
+
INFORMATION TECHNOLOGY Division Description The Information Technology (IT) department manages the County’s desktop computing resources, technical operations infrastructure and business applications environment. A 24x7 customer service helpdesk is used to capture problem requests and manage IT resources.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. Base Salary and Fringe Benefit Adjustments – The base budget includes funding to support a 3% across the board salary increase for County employees on July 1, 2011, a group life insurance rate decrease from 1.11% to 0.28% and an unemployment insurance rate increase from 0.775% to 1.12%. All other fringe benefit rates remain unchanged for FY 12. Computer Replacement Base Budget – The Information Technology base budget includes $100,000 for the County’s annual computer replacements. This base funding will allow the County to replace 30 desktop PCs, 4 laptop PCs, network devices, UPS devices, and 5 servers.
Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. $83,484 is Added to Unfreeze One FTE Held Vacant Due to the County Hiring Freeze – At the beginning of FY 10, the County instituted a hiring freeze on vacant positions. The Information Technology Division had one vacant position (Senior Systems Engineer) which was frozen for FY 11. In December 2010, the Hiring Freeze Exemption Committee approved that the Senior Systems Engineer position be filled for FY 12 based on the need for additional technical skills in systems engineering work in the department due to several large information technology infrastructure projects previously delayed. This addition restores the Information Technology department to 9.5 FTEs.
INFORMATION TECHNOLOGY Department Description and Financial Data Information Technology The IT department supports all County Departments, Commissioner of Revenue’s office, Treasurer’s office, Commonwealth Attorney’s office, Sheriff’s office, Registrar’s office, the Public Service Authority and to a lesser degree, the Clerk of the Circuit Court.
EXPENDITURES BY DEPARTMENT Information Technology Authorized Personnel (FTEs)
FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
$ 1,335,217
$ 1,180,491
$ 1,160,839
$ 1,173,586
9.5
9.5
8.5
FY 12 Addenda =
+
8.5
$
83,484 1
Change App 11/ App 12
FY 12 Approved $ 1,257,070 9.5
$
96,231
COMMISSIONER OF REVENUE
Citizens
Commissioner of Revenue
Com. of Revenue Compensation Board
Assessments
Assessments
ď&#x20AC;
Land Use
COMMISSIONER OF REVENUE Budget Summary FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
FY 12 Addenda =
+
Change App 11/ App 12
FY 12 Approved
EXPENDITURES BY DEPARTMENT Commissioner of Revenue TOTAL EXPENDITURES
$ $
650,444 650,444
$ $
628,447 628,447
$ $
570,929 570,929
$ $
562,405 562,405
$ $
-
$ $
562,405 562,405
$ (8,524) $ (8,524)
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES
$ $ $ $
639,873 5,496 5,075 650,444
$ $ $ $
617,989 5,496 4,962 628,447
$ $ $ $
565,854 5,075 570,929
$ $ $ $
557,330 5,075 562,405
$ $ $ $
-
$ $ $ $
557,330 5,075 562,405
$ (8,524) $ $ $ (8,524)
REVENUE BY CLASSIFICATION Recovered Costs State Shared Expenses TOTAL DESIGNATED REVENUE
$ $ $
203,731 203,731
$ $ $
199,887 199,887
$ $ $
80,375 80,375
$ $ $
83,628 83,628
$ $ $
(2,062) (2,062)
$ $ $
81,566 81,566
TOTAL UNDESIGNATED REVENUE
$
446,713
$
428,560
$
490,554
$
478,777
$
2,062
$
480,839
$ (9,715)
TOTAL REVENUES
$
650,444
$
628,447
$
570,929
$
562,405
$
-
$
562,405
$ (8,524)
Total Authorized Personnel (FTE)
11
11
7
7
0
7
$ $ $
1,191 1,191
COMMISSIONER OF REVENUE Division Description The Commissioner of the Revenue is an elected constitional officer responsible for determining and assessing the fair market value of all property subject to taxation in Montgomery County. The Commissioner’s Office assesses all tangible personal property in accordance with the Code of Virginia; verifies personal property data filed by taxpayers; calculates assessments and taxes; and issues the personal property tax book annually. The Commissioner’s Office receives more than 30,000 Virginia State Individual Income Tax returns and 2,000 Estimated Tax Declarations each year. This division accounts for the costs shared between the County and the State Compensation Board for the operations of the Commissioner of Revenue’s Office.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. Base Salary and Fringe Benefit Adjustments – The base budget includes funding to support a 3% across the board salary increase for County employees on July 1, 2011, a group life insurance rate decrease from 1.11% to 0.28% and an unemployment insurance rate increase from 0.775% to 1.12%. All other fringe benefit rates remain unchanged for FY 12. Base Compensation Board Revenue Adjustments – A total of $3,253 is added to the Commissioner of the Revenue’s base compensation board revenue budget. These funds account for the adjustment of revenues as reported by the State Compensation Board in the approved budget and reconciled by the County for FY 11 and FY 12. All compensation board revenues are reconciled to the final approved budget that is provided by the state each year.
Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. ($2,062) is Reduced from the Commissioner’s Compensation Board Revenue Budget – These funds account for the adjustment of revenues as approved in the Governor’s FY 12 budget. The decrease in funding is due to an increase in premium recovery payments and additional across the board cuts instituted by the General Assembly. All compensation board revenues are reconciled to the final approved budget that is provided by the state each year.
COMMISSIONER OF REVENUE Department Description and Financial Data Commissioner of Revenue The Commissioner of Revenue assesses individual and business personal property, and reviews and assists taxpayers with state income tax issues. FY 10 Revised EXPENDITURES BY DEPARTMENT Commissioner of Revenue Authorized Personnel (FTEs)
ď&#x20AC;
$
FY 10 Actual
650,444 11
$
FY 11 Approved
628,447 11
$
FY 12 Base
570,929 7
$
FY 12 Addenda
+
562,405 7
$
= 0
Change App 11/ App 12
FY 12 Approved $
562,405 7
$ (8,524)
ASSESSMENTS
Citizens
Commissioner of Revenue
Com. of Revenue Compensation Board
Assessments
Assessments
ď&#x20AC;
Land Use
ASSESSMENTS Budget Summary FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
FY 12 Addenda =
+
Change App 11/ App 12
FY 12 Approved
EXPENDITURES BY DEPARTMENT Assessments Land Use TOTAL EXPENDITURES
$ $ $
400,623 55,299 455,922
$ $ $
407,309 53,648 460,957
$ $ $
399,866 56,385 456,251
$ $ $
351,093 3,375 354,468
$ $ $
-
$ $ $
351,093 3,375 354,468
$ (48,773) $ (53,010) $ (101,783)
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES
$ $ $ $
395,192 57,135 3,595 455,922
$ $ $ $
405,963 48,015 6,978 460,957
$ $ $ $
400,449 55,802 456,251
$ $ $ $
298,666 55,802 354,468
$ $ $ $
-
$ $ $ $
298,666 55,802 354,468
$ (101,783) $ $ $ (101,783)
REVENUE BY CLASSIFICATION Land Use Application Fee Recovered Costs TOTAL DESIGNATED REVENUE
$ $ $
1,800 1,800
$ $ $
1,464 170 1,634
$ $ $
1,800 1,800
$ $ $
1,800 1,800
$ $ $
-
$ $ $
1,800 1,800
TOTAL UNDESIGNATED REVENUE
$
454,122
$
459,323
$
454,451
$
352,668
$
-
$
352,668
$ (101,783)
TOTAL REVENUES
$
455,922
$
460,957
$
456,251
$
354,468
$
-
$
354,468
$ (101,783)
Total Authorized Personnel (FTE)
8
8
7
7
0
7
$ $ $
-
ASSESSMENTS Division Description The Assessing Division, which reports to the Commissioner of Revenue, is responsible for maintaining real estate ownership records, including transfers of ownership based on documents recorded in the Circuit Court Clerk's Office; assessing the value of real property in the County; administering the land use program; and mapping of real property. The division also administers the Countyâ&#x20AC;&#x2122;s real estate tax relief program for the elderly and disabled. This division accounts for the costs for which the County provides 100% of the funding. Since real estate appraisal is a primary focus of this division, the County provides 100% of the funding for additional positions for personal property assessments, including manufactured homes.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. Base Salary and Fringe Benefit Adjustments â&#x20AC;&#x201C; The base budget includes funding to support a 3% across the board salary increase for County employees on July 1, 2011, a group life insurance rate decrease from 1.11% to 0.28% and an unemployment insurance rate increase from 0.775% to 1.12%. All other fringe benefit rates remain unchanged for FY 12.
Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. No Addenda Added
ASSESSMENTS Department Description and Financial Data Assessments The Assessing Department, which reports to the Commissioner of Revenue, is responsible for maintaining real estate ownership records, including transfers of ownership based on documents recorded in the Circuit Court Clerk's Office; assessing the value of real property in the county; administering the land use program; and mapping of real property. FY 10 Revised EXPENDITURES BY DEPARTMENT Assessments
$
FY 10 Actual
400,623
Authorized Personnel (FTEs)
$
FY 11 Approved
407,309
7
$
FY 12 Base
399,866
7
$
+
351,093
6
FY 12 Addenda $
= -
6
Change App 11/ App 12
FY 12 Approved $
351,093
0
$ (48,773)
6
Land Use The Land Use Department processes new and renewal applications for qualifying agricultural, horticultural and forestland. The information provided on the applications is validated and use values per crop yields and soil classifications are calculated. Staff also maintains soil maps. FY 10 Revised EXPENDITURES BY DEPARTMENT Land Use Authorized Personnel (FTEs)
$
FY 10 Actual
55,299 1
$
FY 11 Approved
53,648 1
$
FY 12 Base
56,385 1
$
FY 12 Addenda
+
3,375 1
$
= 0
Change App 11/ App 12
FY 12 Approved $
3,375 1
$ (53,010)
REASSESSMENT
Citizens
Board of Supervisors
Reassessment
Board of Equalization
Reassessment
ď&#x20AC;
REASSESSMENT Budget Summary FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
FY 12 Addenda
+
Change App 11/ App 12
FY 12 Approved
=
EXPENDITURES BY DEPARTMENT Reassessment Board of Equalization TOTAL EXPENDITURES
$ $ $
615,915 22,550 638,465
$ $ $
408,780 408,780
$ $ $
-
$ $ $
-
$ $ $
-
$ $ $
-
$ $ $
-
EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay TOTAL EXPENDITURES
$ $ $ $
636,215 2,250 638,465
$ $ $ $
408,780 408,780
$ $ $ $
-
$ $ $ $
-
$ $ $ $
-
$ $ $ $
-
$ $ $ $
-
REVENUE BY CLAS S IFICATION Local Recovered Costs TOTAL DES IGNATED REVENUE
$ $
-
$ $
-
$ $
-
$ $
-
$ $
-
$ $
-
$ $
-
TOTAL UNDES IGNATED REVENUE
$
638,465
$
408,780
$
-
$
-
$
-
$
-
$
-
TOTAL REVENUES
$
638,465
$
408,780
$
-
$
-
$
-
$
-
$
-
REASSESSMENT Division Description As required by the Code of Virginia, Montgomery County will conduct a general reassessment that is effective for 2011. Montgomery County is required to reassess all real property at least once every four years. The assessed values for every parcel of real estate (undeveloped land and one or more buildings) in Montgomery County, including parcels in Blacksburg and Christiansburg will be made publicly available. The Code of Virginia requires that all property be assessed at 100% of market value. This is the value used to calculate property taxes, which are the product of the assessed value and the tax rate.
Budget Discussion The Reassessment budget on the previous page represents appropriated dollars that occurred in FY 10, in preparation for the January 2011 reassessment. Please note that the reassessment budget is not an ongoing part of the Countyâ&#x20AC;&#x2122;s budget. It is only shown here to explain the appropriated dollars that were provided in FY 10 for the reassessment.
REASSESSMENT Department Description and Financial Data Reassessment The goal of reassessment is to ensure that appraisals are accurate and assessments are uniform and equitable. FY 10 Revised EXPENDITURES BY DEPARTMENT Reassessment
$
615,915
FY 10 Actual $
FY 11 Approved
408,780
$
FY 12 Base -
$
FY 12 Addenda
+ -
$
= -
Change App 11/ App 12
FY 12 Approved $
-
$
-
Board of Equalization FY 10 Revised EXPENDITURES BY DEPARTMENT Board of Equalization
$
22,550
FY 10 Actual $
FY 11 Approved -
$
FY 12 Base -
$
FY 12 Addenda
+ -
$
= -
Change App 11/ App 12
FY 12 Approved $
-
$
-
TREASURER – COMPENSATION BOARD
Citizens
Treasurer
Treasurer Collections
Treasurer Compensation Board
TREASURER – COMPENSATION BOARD Budget Summary FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
FY 12 Addenda =
+
Change App 11/ App 12
FY 12 Approved
EXPENDITURES BY DEPARTMENT Treasurer TOTAL EXPENDITURES
$ $
587,491 587,491
$ $
571,253 571,253
$ $
497,305 497,305
$ $
546,372 546,372
$ $
-
$ $
546,372 546,372
$ 49,067 $ 49,067
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES
$ $ $ $
582,069 5,422 587,491
$ $ $ $
565,831 5,422 571,253
$ $ $ $
497,305 497,305
$ $ $ $
546,372 546,372
$ $ $ $
-
$ $ $ $
546,372 546,372
$ 49,067 $ $ $ 49,067
REVENUE BY CLASSIFICATION State Shared Expenses TOTAL DESIGNATED REVENUE
$ $
199,968 199,968
$ $
196,824 196,824
$ $
76,666 76,666
$ $
82,201 82,201
$ $
(4,311) (4,311)
$ $
77,890 77,890
TOTAL UNDESIGNATED REVENUE
$
387,523
$
374,429
$
420,639
$
464,171
$
4,311
$
468,482
$ 47,843
TOTAL REVENUES
$
587,491
$
571,253
$
497,305
$
546,372
$
-
$
546,372
$ 49,067
Total Authorized Personnel (FTE)
9
9
4
4
0
4
$ $
1,224 1,224
TREASURER – COMPENSATION BOARD Division Description The Treasurer is an elected official responsible for collecting all County revenue, including Federal and State funds; ensuring County funds are adequately safe guarded; investing county funds into a secured interest yielding account; submitting financial reports to the state and County; and authorizing County disbursements. This division accounts for the costs shared between the State Compensation Board and the County for the operations of the Treasurer’s Office.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. Base Salary and Fringe Benefit Adjustments – The base budget includes funding to support a 3% across the board salary increase for County employees on July 1, 2011, a group life insurance rate decrease from 1.11% to 0.28% and an unemployment insurance rate increase from 0.775% to 1.12%. All other fringe benefit rates remain unchanged for FY 12. Base Compensation Board Revenue Adjustments – A total of $5,535 is added to the Treasurer’s base compensation board revenue budget. These funds account for the adjustment of revenues as reported by the State Compensation Board in the approved budget and reconciled by the County for FY 11 and FY 12. All compensation board revenues are reconciled to the final approved budget that is provided by the state each year.
Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. ($4,311) is Reduced from the Treasurer’s Compensation Board Revenue Budget – These funds account for the adjustment of revenues as approved in the Governor’s FY 12 budget. The decrease in funding is due to an increase in premium recovery payments and additional across the board cuts instituted by the General Assembly. All compensation board revenues are reconciled to the final approved budget that is provided by the state each year.
TREASURER â&#x20AC;&#x201C; COMPENSATION BOARD Department Description and Financial Data Treasurer The Treasurer is an elected official responsible for collecting all County revenue, including Federal and State funds; ensuring County funds are adequately safe guarded; submitting financial reports to the state and County; and authorizing County disbursements. The Treasurerâ&#x20AC;&#x2122;s Office collects current and delinquent tax payments, collects county motor vehicle license fees, issues dog tags, and collects and remits payments to the Commonwealth of Virginia for individual and business state income and estimated state income taxes. FY 10 Revised EXPENDITURES BY DEPARTMENT Treasurer Authorized Personnel (FTEs)
$
FY 10 Actual
587,491 9
$
FY 11 Approved
571,253 9
$
FY 12 Base
497,305 4
$
FY 12 Addenda
+
546,372 4
$
= 0
Change App 11/ App 12
FY 12 Approved $
546,372 4
$ 49,067
TREASURER - COLLECTIONS
Citizens
Treasurer
Treasurer Collections
Treasurer Compensation Board
ď&#x20AC;
TREASURER - COLLECTIONS Budget Summary FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
FY 12 Addenda
+
Change App 11/ App 12
FY 12 Approved
=
EXPENDITURES BY DEPARTMENT Treasurer-Collections TOTAL EXPENDITURES
$ $
460,724 460,724
$ $
455,075 455,075
$ $
462,363 462,363
$ $
285,591 285,591
$ $
-
$ $
285,591 285,591
$ (176,772) $ (176,772)
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES
$ $ $ $
345,806 111,025 3,893 460,724
$ $ $ $
340,515 110,667 3,892 455,075
$ $ $ $
363,915 98,448 462,363
$ $ $ $
187,143 98,448 285,591
$ $ $ $
-
$ $ $ $
187,143 98,448 285,591
$ (176,772) $ $ $ (176,772)
REVENUE BY CLASSIFICATION Warrant Fees Interest Local Recovered Costs TOTAL DESIGNATED REVENUE
$ $ $ $
196 196
$ $ $ $
196 10 206
$ $ $ $
-
$ $ $ $
-
$ $ $ $
-
$ $ $ $
-
TOTAL UNDESIGNATED REVENUE
$
460,528
$
454,869
$
462,363
$
285,591
$
-
$
285,591
$ (176,772)
TOTAL REVENUES
$
460,724
$
455,075
$
462,363
$
285,591
$
-
$
285,591
$ (176,772)
Total Authorized Personnel (FTE)
8
8
8
8
0
8
$ $ $ $
-
TREASURER - COLLECTIONS Division Description The Treasurer is an elected official responsible for collecting all County revenue, including Federal and State funds; ensuring County funds are adequately safe guarded; investing county funds into a secured interest yielding account; submitting financial reports to the state and County; and authorizing County disbursements. This division accounts for the costs shared between the State Compensation Board and the County for the operations of the Treasurerâ&#x20AC;&#x2122;s Office.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. Base Salary and Fringe Benefit Adjustments â&#x20AC;&#x201C; The base budget includes funding to support a 3% across the board salary increase for County employees on July 1, 2011, a group life insurance rate decrease from 1.11% to 0.28% and an unemployment insurance rate increase from 0.775% to 1.12%. All other fringe benefit rates remain unchanged for FY 12.
Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. No Addenda Added
TREASURER - COLLECTIONS Department Description and Financial Data Treasurer - Collections The Treasurer is an elected official responsible for collecting all County revenue, including Federal and State funds; ensuring County funds are adequately safe guarded; submitting financial reports to the state and County; and authorizing County disbursements. The Treasurerâ&#x20AC;&#x2122;s Office collects current and delinquent tax payments, collects county motor vehicle license fees, issues dog tags, and collects and remits payments to the Commonwealth of Virginia for individual and business state income and estimated state income taxes. FY 10 Revised EXPENDITURES BY DEPARTMENT Treasurer-Collections Authorized Personnel (FTEs)
$
FY 10 Actual
460,724 8
$
FY 11 Approved
455,075 8
$
FY 12 Base
462,363 8
$
FY 12 Addenda
+
285,591 8
$
= 0
Change App 11/ App 12
FY 12 Approved $
285,591 8
$ (176,772)
REGISTRAR/ELECTORAL BOARD
Citizens
Registrar/Electoral Board
REGISTRAR/ELECTORAL BOARD Budget Summary FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
FY 12 Addenda =
+
Change App 11/ App 12
FY 12 Approved
EXPENDITURES BY DEPARTMENT Registrar/Electoral Board
$
340,141
$
296,800
$
294,519
$
280,221
$
-
$
280,221
$ (14,298)
TOTAL EXPENDITURES
$
340,141
$
296,800
$
294,519
$
280,221
$
-
$
280,221
$ (14,298)
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES
$ $ $ $
284,930 55,211 340,141
$ $ $ $
248,927 47,873 296,800
$ $ $ $
257,619 36,900 294,519
$ $ $ $
243,321 36,900 280,221
$ $ $ $
-
$ $ $ $
243,321 36,900 280,221
$ (14,298) $ $ $ (14,298)
REVENUE BY CLASSIFICATION Local Recovered Costs State Shared Expenses TOTAL DESIGNATED REVENUE
$ $ $
6,560 63,752 70,312
$ $ $
6,560 54,526 61,086
$ $ $
47,890 47,890
$ $ $
47,890 47,890
$ $ $
(1,506) (1,506)
$ $ $
46,384 46,384
$ $ (1,506) $ (1,506)
TOTAL UNDESIGNATED REVENUE
$
269,829
$
235,713
$
246,629
$
232,331
$
1,506
$
233,837
$ (12,792)
TOTAL REVENUES
$
340,141
$
296,800
$
294,519
$
280,221
$
-
$
280,221
$ (14,298)
Total Authorized Personnel (FTE)
4
4
3
3
0
3
REGISTRAR/ELECTORAL BOARD Division Description The office of the General Register/Electoral Board is required by the Constitution and Code of Virginia to provide registration and election services to eligible citizens of Montgomery County. These services include support and training to individuals and groups holding registration drives; providing in-house and high school voter registration; maintaining the Virginia Election and Registration System (VERIS); purchasing, maintaining, testing, and loading ballots on voting machines; and to prepare for and conduct fair elections within the guidelines of Virginia Elections Laws, including Officer of Election training, processing candidate filings and petitions, printing of ballots and processing absentee votes.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. Base Salary and Fringe Benefit Adjustments – The base budget includes funding to support a 3% across the board salary increase for County employees on July 1, 2011, a group life insurance rate decrease from 1.11% to 0.28% and an unemployment insurance rate increase from 0.775% to 1.12%. All other fringe benefit rates remain unchanged for FY 12.
Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. ($1,506) is Reduced from the Registrar’s Revenue Budget – This adjustment is made based on the amendments in the Governor’s FY 12 budget. The Governor’s budget provides a reduction in financial assistance to localities for electoral board members’ and General Registrar’s salary reimbursements. $40,000 is Included in Special Contingencies (Division 960) for Redistricting Costs – Funding is included in Special Contingencies for the estimated increased cost of election redistricting requirements. Redistricting will take place during 2011, based on changes in the County’s population as determined by the 2010 census. For additional information, please refer to Division 960.
REGISTRAR/ELECTORAL BOARD Department Description and Financial Data Registrar/Electoral Board The Registrar’s Office is committed to providing each citizen of Montgomery County with the opportunity to exercise his or her right to vote in an efficient and equitable manner in accordance with the Constitutions of the United States and the Commonwealth of Virginia and the Code of Virginia. FY 10 Revised EXPENDITURES BY DEPARTMENT Registrar/Electoral Board Authorized Personnel (FTEs)
$
FY 10 Actual
340,141 4
$
FY 11 Approved
296,800 4
$
FY 12 Base
294,519 3
$
FY 12 Addenda =
+
280,221 3
$
0
Change App 11/ App 12
FY 12 Approved $
280,221 3
$ (14,298)
INTERNAL SERVICES
Citizens
Board of Supervisors
County Administration
General Services
Internal Services
Central Telephone
Copier Services
Mail Services
Motor Pool
Garage Operations
INTERNAL SERVICES Budget Summary FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
FY 12 Addenda
+
Change App 11/ App 12
FY 12 Approved
=
EXPENDITURES BY DEPARTMENT Central Telephone Copier Services Garage Operations Mail Services Motor Pool TOTAL EXPENDITURES
$ $ $ $ $ $
34,300 4,717 158,219 17,088 63,371 277,695
$ $ $ $ $ $
24,054 1,032 157,679 8,087 3,677 194,528
$ $ $ $ $ $
34,300 3,500 153,307 11,849 70,442 273,398
$ $ $ $ $ $
34,300 3,500 153,255 11,849 71,094 273,998
$ $ $ $ $ $
-
$ $ $ $ $ $
34,300 3,500 153,255 11,849 71,094 273,998
$ $ $ $ $ $
(52) 652 600
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES
$ $ $ $
101,210 113,534 62,951 277,695
$ $ $ $
99,471 90,968 4,089 194,528
$ $ $ $
103,074 109,730 60,594 273,398
$ $ $ $
103,674 109,730 60,594 273,998
$ $ $ $
-
$ $ $ $
103,674 109,730 60,594 273,998
$ $ $ $
600 600
REVENUE BY CLASSIFICATION Canteen Proceeds Local Sale of Copy Paper Local Garage Internal Charges Local Vehicle Maintenance Local Mileage Proceeds from Resale TOTAL DESIGNATED REVENUE
$ $ $ $ $ $ $
3,500 6,000 40,000 17,700 24,500 91,700
$ $ $ $ $ $ $
100 1,172 8,024 69,070 78,367
$ $ $ $ $ $ $
3,500 6,000 40,000 17,700 24,500 91,700
$ $ $ $ $ $ $
3,500 6,000 40,000 17,700 24,500 91,700
$ $ $ $ $ $ $
-
$ $ $ $ $ $ $
3,500 6,000 40,000 17,700 24,500 91,700
$ $ $ $ $ $ $
-
TOTAL UNDESIGNATED REVENUE
$
185,995
$
116,162
$
181,698
$
182,298
$
-
$
182,298
$
600
TOTAL REVENUES
$
277,695
$
194,528
$
273,398
$
273,998
$
-
$
273,998
$
600
Total Authorized Personnel (FTE)
2
2
2
2
0
2
INTERNAL SERVICES Division Description The Internal Services Division provides support services to “internal” County customers through the County garage, motor pool, canteen, centralized mail, and copy services.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. Base Salary and Fringe Benefit Adjustments – The base budget includes funding to support a 3% across the board salary increase for County employees on July 1, 2011, a group life insurance rate decrease from 1.11% to 0.28% and an unemployment insurance rate increase from 0.775% to 1.12%. All other fringe benefit rates remain unchanged for FY 12.
Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. No Addenda Added
INTERNAL SERVICES Department Description and Financial Data Central Telephone The Central Telephone Department provides the main phone lines into the County Government Center and the County Courthouse. FY 10 Revised EXPENDITURES BY DEPARTMENT Central Telephone
$
FY 10 Actual
34,300
$
FY 11 Approved
24,054
$
FY 12 Base
34,300
$
FY 12 Addenda
+
34,300
$
= -
Change App 11/ App 12
FY 12 Approved $
34,300
$
-
Copier Services This Department provides central copier services for County divisions in the County Government Center. FY 10 Revised EXPENDITURES BY DEPARTMENT Copier Services
$
FY 10 Actual
4,717
$
FY 11 Approved
1,032
$
FY 12 Base
3,500
$
FY 12 Addenda
+
3,500
$
= -
Change App 11/ App 12
FY 12 Approved $
3,500
$
-
Garage Operations The Garage Operations Department provides efficient repairs, services, inspections and maintenance of County vehicles, which total approximately 180 vehicles including the sheriffâ&#x20AC;&#x2122;s fleet. FY 10 Revised EXPENDITURES BY DEPARTMENT Garage Operations
$
FY 10 Actual
158,219
Authorized Personnel (FTEs)
$
FY 11 Approved
157,679
2
$
FY 12 Base
153,307
2
$
+
153,255
2
FY 12 Addenda $
= -
2
Change App 11/ App 12
FY 12 Approved $
153,255
0
$
(52)
2
Mail Services The Mail Services Department provides central mail services for County divisions in the County Government Center. FY 10 Revised EXPENDITURES BY DEPARTMENT Mail Services
$
17,088
FY 10 Actual $
8,087
FY 11 Approved $
11,849
FY 12 Base $
11,849
FY 12 Addenda
+ $
FY 12 Approved
= -
$
11,849
Change App 11/ App 12 $
-
INTERNAL SERVICES Motor Pool The Motor Pool Department provides a centralized pool of County owned vehicles for use by County divisions while conducting County business. FY 10 Revised EXPENDITURES BY DEPARTMENT Motor Pool
$
63,371
FY 10 Actual $
3,677
FY 11 Approved $
70,442
FY 12 Base $
71,094
FY 12 Addenda
+ $
FY 12 Approved
= -
$
71,094
Change App 11/ App 12 $
652
COMMONWEALTH ATTORNEY
Citizens
Commonwealth Attorney
Commonwealth Attorney
Commonwealth Attorney - Collections
COMMONWEALTH ATTORNEY Budget Summary FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
FY 12 Addenda
+
Change App 11/ App 12
FY 12 Approved
=
EXPENDITURES BY DEPARTMENT Commonwealth Attorney Commonwealth Attorney-Collections TOTAL EXPENDITURES
$ $ $
935,689 6,483 942,172
$ $ $
915,220 1,276 916,496
$ $ $
946,696 6,500 953,196
$ $ $
964,070 6,494 970,564
$ $ $
-
$ $ $
964,070 6,494 970,564
$ 17,374 $ (6) $ 17,368
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES
$ $ $ $
887,621 54,551 942,172
$ $ $ $
870,947 45,549 916,496
$ $ $ $
935,406 17,790 953,196
$ $ $ $
952,774 17,790 970,564
$ $ $ $
-
$ $ $ $
952,774 17,790 970,564
$ 17,368 $ $ $ 17,368
REVENUE BY CLASSIFICATION Local Court Fees State/Federal Confiscations State Shared Expenses State Commonwealth Attorney Fees TOTAL DESIGNATED REVENUE
$ $ $ $ $
101,208 5,201 597,493 2,769 706,671
$ $ $ $ $
102,077 5,201 584,113 2,585 693,975
$ $ $ $ $
101,208 575,979 2,769 679,956
$ $ $ $ $
101,208 574,038 2,769 678,015
$ $ $ $ $
(208) (1,771) (169) (2,148)
$ $ $ $ $
101,000 572,267 2,600 675,867
$ $ $ $ $
TOTAL UNDESIGNATED REVENUE
$
235,501
$
222,521
$
273,240
$
292,549
$
2,148
$
294,697
$ 21,457
TOTAL REVENUES
$
942,172
$
916,496
$
953,196
$
970,564
$
-
$
970,564
$ 17,368
Total Authorized Personnel (FTE)
11
11
11
11
0
11
(208) (3,712) (169) (4,089)
COMMONWEALTH ATTORNEY Division Description The Commonwealth’s Attorney’s Office is responsible for the prosecution of all criminal cases within Montgomery County and, through the Victim Witness Program, assists victims and witnesses involved in the prosecution of these cases. This office is responsible for trying cases in two Circuit Courts, two General District Courts, and the Juvenile and Domestic Relations Court. Montgomery County is unique in Virginia in that criminal court is held in two separate towns, Blacksburg and Christiansburg. Court is held daily in District Court, at least three times per week in Circuit Court and the Juvenile and Domestic Relations Court.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. Base Salary and Fringe Benefit Adjustments – The base budget includes funding to support a 3% across the board salary increase for County employees on July 1, 2011, a group life insurance rate decrease from 1.11% to 0.28% and an unemployment insurance rate increase from 0.775% to 1.12%. All other fringe benefit rates remain unchanged for FY 12. Base Compensation Board Revenue Adjustments – A total of $1,941 is reduced from the Commonwealth Attorney’s base compensation board revenue budget. These funds account for the adjustment of revenues as reported by the State Compensation Board in the approved budget and reconciled by the County for FY 11 and FY 12. All compensation board revenues are reconciled to the final approved budget that is provided by the state each year.
Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. ($1,771) is Reduced from the Commonwealth Attorney’s Compensation Board Revenue Budget – These funds account for the adjustment of revenues as approved in the Governor’s FY 12 budget. The decrease in funding is due to an increase in premium recovery payments and additional across the board cuts instituted by the General Assembly. All compensation board revenues are reconciled to the final approved budget that is provided by the state each year. ($377) is Reduced from the Commonwealth Attorney’s Fee Revenue Budget – This adjustment is made to reflect estimated collections for FY 12.
COMMONWEALTH ATTORNEY Department Description and Financial Data Commonwealth Attorney The Commonwealth’s Attorney’s Office is responsible for the prosecution of all criminal cases within Montgomery County and, through the Victim Witness Program, assists victims and witnesses involved in the prosecution of these cases. This office is responsible for trying cases in two Circuit Courts, two General District Courts, and the Juvenile and Domestic Relations Court. FY 10 Revised EXPENDITURES BY DEPARTMENT Commonwealth Attorney
$
FY 10 Actual
935,689
Authorized Personnel (FTEs)
$
FY 11 Approved
915,220
11
$
11
946,696
FY 12 Base $
+
964,070
11
FY 12 Addenda $
= -
11
Change App 11/ App 12
FY 12 Approved $
964,070
0
$ 17,374
11
Commonwealth Attorney - Collections This unit is responsible for the collection of fines and costs from the following courts: Juvenile and Domestic Relations District Court combined Courts - Christiansburg and Blacksburg General District Court, and the Circuit Court. This entails collection of reports from the Clerk’s Office, preparation and mailing of collection letters for all fines/costs not paid within 40 days, generating reports and accounting procedures. FY 10 Revised EXPENDITURES BY DEPARTMENT Commonwealth Attorney-Collections
$
6,483
FY 10 Actual $
1,276
FY 11 Approved $
6,500
FY 12 Base $
6,494
FY 12 Addenda
+ $
FY 12 Approved
= -
$
6,494
Change App 11/ App 12 $
(6)
CIRCUIT COURTS
Citizens
General Assembly
Circuit Courts
Circuit Court I
Circuit Court II
Juries
CIRCUIT COURTS Budget Summary FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
FY 12 Addenda
+
Change App 11/ App 12
FY 12 Approved
=
EXPENDITURES BY DEPARTMENT Circuit Court I Circuit Court II Juries TOTAL EXPENDITURES
$ $ $ $
74,033 59,406 29,264 162,703
$ $ $ $
71,402 56,782 24,444 152,628
$ $ $ $
136,060 24,400 160,460
$ $ $ $
137,794 24,400 162,194
$ $ $ $
-
$ $ $ $
137,794 24,400 162,194
$ $ $ $
1,734 1,734
EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay TOTAL EXPENDITURES
$ $ $ $
122,539 40,164 162,703
$ $ $ $
122,445 30,049 133 152,628
$ $ $ $
125,160 35,300 160,460
$ $ $ $
126,894 35,300 162,194
$ $ $ $
-
$ $ $ $
126,894 35,300 162,194
$ $ $ $
1,734 1,734
REVENUE BY CLAS S IFICATION Local Judge's Secretary Salary Recovered Costs Jury Reimbursement TOTAL DES IGNATED REVENUE
$ $ $ $
7,500 4,864 12,364
$ $ $ $
7,500 11,437 18,937
$ $ $ $
7,500 7,500
$ $ $ $
7,500 7,500
$ $ $ $
-
$ $ $ $
7,500 7,500
$ $ $ $
-
TOTAL UNDES IGNATED REVENUE
$
150,339
$
133,691
$
152,960
$
154,694
$
-
$
154,694
$
1,734
TOTAL REVENUES
$
162,703
$
152,628
$
160,460
$
162,194
$
-
$
162,194
$
1,734
Total Authorized Personnel (FTE)
2
2
2
2
0
2
CIRCUIT COURTS Division Description Circuit Courts I and II are the principal trial courts of the state and have both original and appellate jurisdiction. Montgomery County has two circuit court judges and provides funding for a legal assistant for each judge, office furnishings and general operating expenses.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. Base Salary and Fringe Benefit Adjustments â&#x20AC;&#x201C; The base budget includes funding to support a 3% across the board salary increase for County employees on July 1, 2011, a group life insurance rate decrease from 1.11% to 0.28% and an unemployment insurance rate increase from 0.775% to 1.12%. All other fringe benefit rates remain unchanged for FY 12.
Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. No Addenda Added
CIRCUIT COURTS Department Description and Financial Data Circuit Court I Circuit Court I and II were combined into one department in FY 11 to facilitate better management for the courts. FY 10 Revised EXPENDITURES BY DEPARTMENT Circuit Court I
$
FY 10 Actual
74,033
Authorized Personnel (FTEs)
$
FY 11 Approved
71,402
1
$
FY 12 Base
136,060
1
$
+
137,794
2
FY 12 Addenda $
= -
2
Change App 11/ App 12
FY 12 Approved $
137,794
0
$
1,734
2
Circuit Court II Circuit Court II was combined with Circuit Court I in FY 11 to facilitate better management of the courts. FY 10 Revised EXPENDITURES BY DEPARTMENT Circuit Court II
$
FY 10 Actual
59,406
Authorized Personnel (FTEs)
$
FY 11 Approved
56,782
1
$
FY 12 Base -
1
$
+ -
0
FY 12 Addenda $
= -
0
Change App 11/ App 12
FY 12 Approved $
-
0
$
-
0
Juries The Juries Department provides basic operating expenses for jury services including juror and witness compensation. FY 10 Revised EXPENDITURES BY DEPARTMENT Juries
$
29,264
FY 10 Actual $
24,444
FY 11 Approved $
24,400
FY 12 Base $
24,400
FY 12 Addenda
+ $
= -
FY 12 Approved $
24,400
Change App 11/ App 12 $
-
GENERAL DISTRICT COURT
Citizens
General Assembly
General District Court
GENERAL DISTRICT COURT Budget Summary FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
FY 12 Addenda
+
Change App 11/ App 12
FY 12 Approved
=
EXPENDITURES BY DEPARTMENT General District Court TOTAL EXPENDITURES
$ $
29,847 29,847
$ $
28,120 28,120
$ $
29,347 29,347
$ $
29,347 29,347
$ $
-
$ $
29,347 29,347
$ $
-
EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay TOTAL EXPENDITURES
$ $ $ $
29,847 29,847
$ $ $ $
28,120 28,120
$ $ $ $
29,347 29,347
$ $ $ $
29,347 29,347
$ $ $ $
-
$ $ $ $
29,347 29,347
$ $ $ $
-
REVENUE BY CLAS S IFICATION Local Courthouse M aintenance Fees Recovered Costs TOTAL DES IGNATED REVENUE
$ $ $
19,781 19,781
$ $ $
12,792 12,792
$ $ $
10,000 10,000
$ $ $
10,000 10,000
$ $ $
-
$ $ $
10,000 10,000
$ $ $
-
TOTAL UNDES IGNATED REVENUE
$
10,066
$
15,328
$
19,347
$
19,347
$
-
$
19,347
$
-
TOTAL REVENUES
$
29,847
$
28,120
$
29,347
$
29,347
$
-
$
29,347
$
-
Total Authorized Personnel (FTE)
0
0
0
0
0
0
GENERAL DISTRICT COURT Division Description The General District Court of Montgomery County is responsible for ensuring that all policies and procedures are complied with as established by the Supreme Court of Virginia. The Court is obligated to serve the public in an efficient and timely manner. The court consists of a clerk and ten deputy clerks.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. No Notable Base Budget Adjustments
Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. No Addenda Added
GENERAL DISTRICT COURT Department Description and Financial Data General District Court The court processes criminal, traffic, and civil cases. In the criminal division both misdemeanor cases and preliminary felony cases are held. General District Court has exclusive jurisdiction in suits of $1,000 or less, and concurrent jurisdiction with Circuit Courts in suits of $1,000 to $15,000. Court is held four days a week. Yearly average caseload is from 37,000 to 40,000. FY 10 Revised EXPENDITURES BY DEPARTMENT General District Court
ď&#x20AC;
$
29,847
FY 10 Actual $
28,120
FY 11 Approved $
29,347
FY 12 Base $
29,347
FY 12 Addenda
+ $
= -
FY 12 Approved $
29,347
Change App 11/ App 12 $
-
JUVENILE AND DOMESTIC RELATIONS COURT
Citizens
General Assembly
Juvenile and Domestic Relations Court
Juvenile and Domestic Relations Court
Court Services
JUVENILE AND DOMESTIC RELATIONS COURT Budget Summary FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
FY 12 Addenda
+
Change App 11/ App 12
FY 12 Approved
=
EXPENDITURES BY DEPARTMENT Juvenile and Domestic Relations Court Court Services TOTAL EXPENDITURES
$ $ $
14,677 6,500 21,177
$ $ $
13,354 3,305 16,659
$ $ $
14,024 6,500 20,524
$ $ $
14,024 6,500 20,524
$ $ $
-
$ $ $
14,024 6,500 20,524
$ $ $
-
EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay TOTAL EXPENDITURES
$ $ $ $
21,177 21,177
$ $ $ $
16,659 16,659
$ $ $ $
20,524 20,524
$ $ $ $
20,524 20,524
$ $ $ $
-
$ $ $ $
20,524 20,524
$ $ $ $
-
REVENUE BY CLAS S IFICATION Local Recovered Costs TOTAL DES IGNATED REVENUE
$ $
-
$ $
-
$ $
-
$ $
-
$ $
-
$ $
-
$ $
-
TOTAL UNDES IGNATED REVENUE
$
21,177
$
16,659
$
20,524
$
20,524
$
-
$
20,524
$
-
TOTAL REVENUES
$
21,177
$
16,659
$
20,524
$
20,524
$
-
$
20,524
$
-
Total Authorized Personnel (FTE)
0
0
0
0
0
0
JUVENILE AND DOMESTIC RELATIONS COURT Division Description Juvenile and Domestic Relations District Court provides probation, counseling and rehabilitation services to children and their families.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. No Notable Base Budget Adjustments
Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. No Addenda Added
JUVENILE AND DOMESTIC RELATIONS COURT Department Description and Financial Data Juvenile and Domestic Relations Court The Juvenile and Domestic Relations Court has jurisdiction over all proceedings involving minors including delinquency petitions, traffic violations, children in need of services, and children who have been abused or neglected. This court also hear cases involving adults accused of child abuse; offenses against family members; support, visitation and custody disputes; abandonment of children, foster care, and entrustment agreements; court-ordered rehabilitation services; and court consent for certain medical treatments. FY 10 Revised EXPENDITURES BY DEPARTMENT Juvenile and Domestic Relations Court
$
14,677
FY 10 Actual $
13,354
FY 11 Approved $
14,024
FY 12 Base $
FY 12 Addenda
+
14,024
$
FY 12 Approved
= -
$
14,024
Change App 11/ App 12 $
-
Court Services The Court Services provides probation services for the Countyâ&#x20AC;&#x2122;s Juvenile and Domestic Relations Court. The office conducts predispositional reports, processes intake complaints, and maintains an average daily population of 75 juveniles on probation. Office personnel consists of seven probation officers, one secretary and one probation supervisor. FY 10 Revised EXPENDITURES BY DEPARTMENT Court Services
ď&#x20AC;
$
6,500
FY 10 Actual $
3,305
FY 11 Approved $
6,500
FY 12 Base $
6,500
FY 12 Addenda
+ $
FY 12 Approved
= -
$
6,500
Change App 11/ App 12 $
-
MAGISTRATE
Citizens
General Assembly
Courts
Magistrate
MAGISTRATE Budget Summary FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
FY 12 Addenda
+
Change App 11/ App 12
FY 12 Approved
=
EXPENDITURES BY DEPARTMENT M agistrate TOTAL EXPENDITURES
$ $
5,000 5,000
$ $
4,889 4,889
$ $
5,000 5,000
$ $
5,000 5,000
$ $
-
$ $
5,000 5,000
$ $
-
EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay TOTAL EXPENDITURES
$ $ $ $
4,448 552 5,000
$ $ $ $
3,837 1,052 4,889
$ $ $ $
4,800 200 5,000
$ $ $ $
4,800 200 5,000
$ $ $ $
-
$ $ $ $
4,800 200 5,000
$ $ $ $
-
REVENUE BY CLAS S IFICATION Local Recovered Costs TOTAL DES IGNATED REVENUE
$ $
-
$ $
-
$ $
-
$ $
-
$ $
-
$ $
-
$ $
-
TOTAL UNDES IGNATED REVENUE
$
5,000
$
4,889
$
5,000
$
5,000
$
-
$
5,000
$
-
TOTAL REVENUES
$
5,000
$
4,889
$
5,000
$
5,000
$
-
$
5,000
$
-
Total Authorized Personnel (FTE)
0
0
0
0
0
0
MAGISTRATE Division Description The Magistrateâ&#x20AC;&#x2122;s Office provides judicial services and statutory responsibilities for Montgomery County by conducting probable cause hearings to determine the issuance of arrest warrants, search warrants, civil warrants, temporary detention orders, and pre-trail seizures. In addition the office is responsible for conducting bail hearings to determine release or commitment to jail, accepting pre-payments for traffic infractions and pre-payable misdemeanors, conducting oaths, and taking acknowledgements. The Magistrateâ&#x20AC;&#x2122;s Office operates twenty-four hours a day.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. No Notable Base Budget Adjustments
Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. No Addenda Added
MAGISTRATE Department Description and Financial Data Magistrate The Magistrateâ&#x20AC;&#x2122;s Office provides judicial services for Region 1 of the Commonwealth. FY 10 Revised EXPENDITURES BY DEPARTMENT M agistrate
$
5,000
FY 10 Actual $
4,889
FY 11 Approved $
5,000
FY 12 Base $
5,000
FY 12 Addenda
+ $
= -
FY 12 Approved $
5,000
Change App 11/ App 12 $
-
CLERK OF THE CIRCUIT COURT
Citizens
Clerk of the Circuit Court
CLERK OF THE CIRCUIT COURT Budget Summary FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
FY 12 Addenda =
+
FY 12 Approved
Change App 11/ App 12
EXPENDITURES BY DEPARTMENT Clerk of the Circuit Court TOTAL EXPENDITURES
$ $
636,845 636,845
$ $
617,841 617,841
$ $
622,679 622,679
$ $
635,712 635,712
$ $
-
$ $
635,712 635,712
$ 13,033 $ 13,033
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES
$ $ $ $
581,449 49,596 5,800 636,845
$ $ $ $
564,829 47,212 5,800 617,841
$ $ $ $
585,749 36,930 622,679
$ $ $ $
598,782 36,930 635,712
$ $ $ $
-
$ $ $ $
598,782 36,930 635,712
$ 13,033 $ $ $ 13,033
REVENUE BY CLASSIFICATION Local Fees State Shared Expenses TOTAL DESIGNATED REVENUE
$ $ $
87,800 424,881 512,681
$ $ $
90,569 415,651 506,221
$ $ $
137,002 306,292 443,294
$ $ $
137,002 332,216 469,218
$ (137,002) $ (2,754) $ (139,756)
$ $ $
329,462 329,462
$ (137,002) $ 23,170 $ (113,832)
TOTAL UNDESIGNATED REVENUE
$
124,164
$
111,620
$
179,385
$
166,494
$
139,756
$
306,250
$ 126,865
TOTAL REVENUES
$
636,845
$
617,841
$
622,679
$
635,712
$
-
$
635,712
$ 13,033
Total Authorized Personnel (FTE)
10
10
10
10
0
10
CLERK OF THE CIRCUIT COURT Division Description The Clerk’s Office has both judicial and non-judicial responsibilities. Some of the judicial responsibilities include maintaining records for all bench and jury trials, issuing subpoenas, typing court orders, and processing court fees. Concealed handgun permits are processed and issued through this office as well. Some non-judicial responsibilities include processing paperwork related to divorces, adoptions, and legal name changes, all deeds, deeds of trusts, land plats, and assignments are recorded in this office. Other public services performed by this office include issuing marriage licenses, passports, and notary applications; assisting with genealogy research; entering judgments; probating wills and qualifying estate executors; and scanning and imaging of all documents.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. Base Salary and Fringe Benefit Adjustments – The base budget includes funding to support a 3% across the board salary increase for County employees on July 1, 2011, a group life insurance rate decrease from 1.11% to 0.28% and an unemployment insurance rate increase from 0.775% to 1.12%. All other fringe benefit rates remain unchanged for FY 12. Base Compensation Board Revenue Adjustments – A total of $25,924 is added to the Clerk of the Circuit Court’s base compensation board revenue budget. These funds account for the adjustment of revenues as reported by the State Compensation Board in the approved budget and reconciled by the County for FY 11 and FY 12. All compensation board revenues are reconciled to the final approved budget that is provided by the state each year.
Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. ($2,754) is Reduced from the Clerk of the Circuit Court’s Compensation Board Revenue Budget – These funds account for the adjustment of revenues as approved in the Governor’s FY 12 budget. The decrease in funding is due to an increase in premium recovery payments and additional across the board cuts instituted by the General Assembly. All compensation board revenues are reconciled to the final approved budget that is provided by the state each year. ($137,002) is Reduced from the Clerk’s Excess Fee Revenue Budget – This adjustment is made to reflect the State’s suspension of excess fees and commissions that were previously collected and returned to the County from the General District Court.
CLERK OF THE CIRCUIT COURT Department Description and Financial Data Clerk of the Circuit Court The Circuit Court Clerk is an elected constitutional officer and is charged with more than 800 statutory responsibilities. The Clerk’s Office serves as the repository for the Court’s records, is a clearinghouse for court information, and is also responsible for administration of the court of record for the County. FY 10 Revised EXPENDITURES BY DEPARTMENT Clerk of the Circuit Court Authorized Personnel (FTEs)
$
FY 10 Actual
636,845 10
$
FY 11 Approved
617,841 10
$
622,679 10
FY 12 Base $
FY 12 Addenda
+
635,712 10
$
= 0
FY 12 Approved $
635,712 10
Change App 11/ App 12 $ 13,033
SHERIFF – COMPENSATION BOARD
Citizens
Sheriff
Sheriff Compensation Board
Sheriff - County
Civil and Court Services
Civil and Court Services
Dispatching
Dispatching
Jail Block
Jail Operations
Jail Operations
Law Enforcement
Law Enforcement
Police Training Academy Wireless 911
SHERIFF – COMPENSATION BOARD Budget Summary FY 10 Actual
FY 11 Approved
FY 12 Base
EXPENDITURES BY DEPARTMENT Civil and Court Services Dispatching Jail Block Jail Operations Law Enforcement TOTAL EXPENDITURES
$ 895,296 $ 262,421 $ 287,351 $ 1,674,526 $ 3,824,071 $ 6,943,665
$ 894,998 $ 259,864 $ 287,350 $ 1,667,374 $ 3,820,778 $ 6,930,364
$ 731,807 $ 47,643 $ 194,505 $ 1,686,069 $ 3,890,223 $ 6,550,247
$ 745,559 $ 48,369 $ 216,235 $ 1,648,546 $ 3,913,904 $ 6,572,613
$ $ $ $ $ $
-
$ 745,559 $ 48,369 $ 216,235 $ 1,648,546 $ 3,913,904 $ 6,572,613
$ $ $ $ $ $
13,752 726 21,730 (37,523) 23,681 22,366
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES
$ 6,401,763 $ 541,902 $ $ 6,943,665
$ 6,385,125 $ 544,846 $ 393 $ 6,930,364
$ 6,282,833 $ 267,414 $ $ 6,550,247
$ 6,305,199 $ 267,414 $ $ 6,572,613
$ $ $ $
-
$ 6,305,199 $ 267,414 $ $ 6,572,613
$ $ $ $
22,366 22,366
REVENUE BY CLASSIFICATION Local Recovered Costs State Shared Expenses State Jail Block TOTAL DESIGNATED REVENUE
$ 7,789 $ 3,913,194 $ 297,567 $ 4,218,550
$ 8,259 $ 3,844,977 $ 284,223 $ 4,137,459
$ $ 3,894,257 $ 157,604 $ 4,051,861
$ $ 3,881,874 $ 157,604 $ 4,039,478
$ $ (114,945) $ (18,530) $ (133,475)
$ $ 3,766,929 $ 139,074 $ 3,906,003
$ $ (127,328) $ (18,530) $ (145,858)
TOTAL UNDESIGNATED REVENUE
$ 2,725,115
$ 2,792,905
$ 2,498,386
$ 2,533,135
$
133,475
$ 2,666,610
$
168,224
TOTAL REVENUES
$ 6,943,665
$ 6,930,364
$ 6,550,247
$ 6,572,613
$
-
$ 6,572,613
$
22,366
Total Authorized Personnel (FTE)
106
106
100
FY 12 Addenda =
Change App 11/ App 12
FY 10 Revised
+
100
0
FY 12 Approved
100
SHERIFF – COMPENSATION BOARD Division Description The Montgomery County Sheriff's Office safeguards life, liberty, and property, and maintains civil order. To serve these purposes, the Sheriff's Office appoints the necessary personnel to enforce the laws of the Commonwealth of Virginia and the County of Montgomery. Through its appointed personnel, the Office of Sheriff provides uniformed patrols, civil process service, corrections, and courthouse security; conducts motor vehicle accident investigations and criminal investigations; and provides for the protection of life, liberty, and property as needed by the citizens of Montgomery County. The division also provides financial reports and statistical information to the locality and the state. This division is designed to show the costs shared between the state and the county for operations of the Sheriff’s Office.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. Base Salary and Fringe Benefit Adjustments – The base budget includes funding to support a 3% across the board salary increase for County employees on July 1, 2011, a group life insurance rate decrease from 1.11% to 0.28% and an unemployment insurance rate increase from 0.775% to 1.12%. All other fringe benefit rates remain unchanged for FY 12. Base Compensation Board Revenue Adjustments – A total of $12,383 is reduced from the Sheriff’s base compensation board revenue budget. These funds account for the adjustment of revenues as reported by the State Compensation Board in the approved budget and reconciled by the County for FY 11 and FY 12. All compensation board revenues are reconciled to the final approved budget that is provided by the state each year.
Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. ($114,945) is Reduced from the Sheriff’s Compensation Board Revenue Budget – These funds account for the adjustment of revenues as approved in the Governor’s FY 12 budget. The decrease in funding is due to an increase in premium recovery payments and additional across the board cuts instituted by the General Assembly. All compensation board revenues are reconciled to the final approved budget that is provided by the state each year. ($18,530) is Reduced from the Sheriff’s Jail Block Revenue Budget – These funds account for the adjustment of revenues as approved in the Governor’s FY 12 budget. The decrease in funding is due to average daily population estimates of the jail and across the board cuts by the General Assembly.
SHERIFF â&#x20AC;&#x201C; COMPENSATION BOARD All compensation board revenues are reconciled to the final approved budget that is provided by the state each year.
SHERIFF – COMPENSATION BOARD Department Description and Financial Data Civil and Court Services The Civil and Court Services functions include service of civil process, and security of the courthouse, courtrooms and environs. Service of civil process includes levies, evictions, and advertising and conducting of public auctions. FY 10 Revised EXPENDITURES BY DEPARTMENT Civil and Court Services
$
FY 10 Actual
895,296
Authorized Personnel (FTEs)
$
FY 11 Approved
894,998
12
$
FY 12 Base
731,807
12
$
+
745,559
12
FY 12 Addenda
=
$
-
12
Change App 11/ App 12
FY 12 Approved $
745,559
0
$
13,752
12
Dispatching The Dispatcher’s main function is communication. They are responsible for manning multiple telephone lines and radio traffic twenty-four hours a day for fire departments, rescue squads, animal control, and Sheriff’s Office. Dispatchers are the direct link between a citizen and the deputy in the field. Dispatch handles the communication of all 911 emergency calls. FY 10 Revised EXPENDITURES BY DEPARTMENT Dispatching
$
FY 10 Actual
262,421
Authorized Personnel (FTEs)
$
FY 11 Approved
259,864
6
$
FY 12 Base
47,643
6
$
+
48,369
1
FY 12 Addenda $
= -
1
Change App 11/ App 12
FY 12 Approved $
48,369
0
$
726
1
Jail Block The jail block is actually the jail per diem sent to the County by the State for the housing and care of the inmates. Funds are based on the number of inmates housed and the charges placed against them and/or their sentence. All funds are used to operate the jail and are mandated by the Code of Virginia to be used for this purpose. FY 10 Revised EXPENDITURES BY DEPARTMENT Jail Block Authorized Personnel (FTEs)
$
FY 10 Actual
287,351 0
$
FY 11 Approved
287,350 0
$
FY 12 Base
194,505 0
$
FY 12 Addenda
+
216,235 0
$
= 0
Change App 11/ App 12
FY 12 Approved $
216,235 0
$
21,730
SHERIFF â&#x20AC;&#x201C; COMPENSATION BOARD Jail Operations The function of this area is the care and security of jail inmates. Information concerning the types and numbers of inmates housed in the jail must be maintained and reported to the state. Educational, recreational, and medical services are provided to those inmates requesting and/or needing them. Daily logs are kept on various duties, such as checking on each inmate two times each hour and transporting inmates to other jurisdictions and courts.
EXPENDITURES BY DEPARTMENT Jail Operations
FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
$ 1,674,526
$ 1,667,374
$ 1,686,069
$ 1,648,546
Authorized Personnel (FTEs)
29
29
29
FY 12 Addenda
+ $
29
= 0
Change App 11/ App 12
FY 12 Approved $ 1,648,546
$
(37,523)
29
Law Enforcement Law enforcement includes patrolling the county of Montgomery for the purpose of protecting citizens and their property. The functions of this area include responding to citizenâ&#x20AC;&#x2122;s calls for service, crime prevention, state criminal and traffic law enforcement, County ordinance enforcement, life and property protection, peace preservation, and criminal apprehension.
EXPENDITURES BY DEPARTMENT Law Enforcement Authorized Personnel (FTEs)
FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
$ 3,824,071
$ 3,820,778
$ 3,890,223
$ 3,913,904
59
59
58
58
FY 12 Addenda =
+ $
Change App 11/ App 12
FY 12 Approved
-
$ 3,913,904
0
58
$
23,681
SHERIFF - COUNTY
Citizens Sheriff
Sheriff Compensation Board
Sheriff - County
Civil and Court Services
Civil and Court Services
Dispatching
Dispatching
Jail Block
Jail Operations
Jail Operations
Law Enforcement
Law Enforcement
Police Training Academy Wireless 911 Inmate Litter Pickup Program Western VA Regional Jail
ď&#x20AC;
SHERIFF - COUNTY Budget Summary FY 12 Approved
Change App 11/ App 12
$ 294,906 $ (30,000) $ 49,152 $ 138,630 $ $ $ $ 718,115 $ 1,170,803
$ 429,978 $ 424,169 $ 309,065 $ 973,189 $ 49,485 $ 43,131 $ 21,037 $ 2,905,908 $ 5,155,962
$ 262,882 $ 13,797 $ 52,708 $ 91,295 $ 2,520 $ (23) $ (23) $ 718,115 $ 1,141,271
$ 1,035,455 $ 2,048,636 $ 901,068 $ 3,985,159
$ 431,598 $ 21,090 $ 718,115 $ 1,170,803
$ $ $ $
1,467,053 2,069,726 1,619,183 5,155,962
$ 402,066 $ 20,790 $ 718,415 $ 1,141,271
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
145,000 50 4,137 185,000 50 1,000 8,500 800 27,000 600 4,000 400 9,500 80,000 2,000 60,000 528,037
FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
EXPENDITURES BY DEPARTMENT Civil and Court Services Dispatching Jail Operations Law Enforcement Police Training Wireless 911 Inmate Litter Pickup Western VA Regional Jail TOTAL EXPENDITURES
$ 140,178 $ 210,505 $ 309,541 $ 1,085,949 $ 80,613 $ 83,923 $ 98,733 $ 1,827,328 $ 3,836,770
$ 137,858 $ 147,205 $ 297,476 $ 1,008,929 $ 62,845 $ 83,058 $ 88,808 $ 1,733,840 $ 3,560,018
$ 167,096 $ 410,372 $ 256,357 $ 881,894 $ 46,965 $ 43,154 $ 21,060 $ 2,187,793 $ 4,014,691
$ 135,072 $ 454,169 $ 259,913 $ 834,559 $ 49,485 $ 43,131 $ 21,037 $ 2,187,793 $ 3,985,159
EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay TOTAL EXPENDITURES
$ 938,977 $ 1,824,463 $ 1,073,330 $ 3,836,770
$ 947,645 $ 1,615,182 $ 997,191 $ 3,560,018
$ 1,064,987 $ 2,048,936 $ 900,768 $ 4,014,691
REVENUE BY CLAS S IFICATION Local E 911 Tax Interest Local Fees Courthouse Security Fees Jail Non Com. State Confiscations Federal Confiscations Local Recovered Costs Insurance Recoveries Local Jail Fees Local DNA Fees Local Inmate Phone Fees Local Inmate M edical Fees Local Prisoner/Boarding Local Fingerprinting Fund Balance Wireless 911 HEM Shared Expenses HEM Drug Testing HEM M onitoring HEM Connection State Wireless 911 TOTAL DES IGNATED REVENUE
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
TOTAL UNDES IGNATED REVENUE
$ 3,102,073
$ 2,845,915
$ 3,452,983
$ 3,425,451
$ 1,202,474
$ 4,627,925
$ 1,174,942
TOTAL REVENUES
$ 3,836,770
$ 3,560,018
$ 4,014,691
$ 3,985,159
$ 1,170,803
$ 5,155,962
$ 1,141,271
Total Authorized Personnel (FTE)
145,000 4,137 189,609 60 21,408 124,186 7,000 900 55,000 800 3,000 500 33,512 6,240 52,560 300 90,485 734,697
18.5
145,000 548 4,137 199,380 12,681 284 148,697 8,564 798 31,784 557 2,400 780 9,146 75,539 2,076 71,732 714,103
18.5
145,000 4,137 189,609 50 2,000 1,000 8,000 900 27,000 700 4,000 300 33,512 9,000 75,000 1,500 60,000 561,708
21.5
145,000 4,137 189,609 50 1,000 8,000 900 27,000 700 4,000 300 33,512 9,000 75,000 1,500 60,000 559,708
21.5
FY 12 Addenda
+
=
50 (4,609) 500 (100) (100) 100 (33,512) 500 5,000 500 (31,671)
9
30.5
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
50 (4,609) (2,000) 500 (100) (100) 100 (33,512) 500 5,000 500 (33,671)
SHERIFF - COUNTY Division Description The Montgomery County Sheriff's Office safeguards life, liberty, and property, and maintains civil order. To serve these purposes, the Sheriff's Office appoints the necessary personnel to enforce the laws of the Commonwealth of Virginia and the County of Montgomery. Through its appointed personnel, the Office of Sheriff provides uniformed patrols, civil process service, corrections, and courthouse security; conducts motor vehicle accident investigations and criminal investigations; and provides for the protection of life, liberty, and property as needed by the citizens of Montgomery County. The division also provides financial reports and statistical information to the locality and the state. This division accounts for expenditures funded solely by the County.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. Base Salary and Fringe Benefit Adjustments – The base budget includes funding to support a 3% across the board salary increase for County employees on July 1, 2011, a group life insurance rate decrease from 1.11% to 0.28% and an unemployment insurance rate increase from 0.775% to 1.12%. All other fringe benefit rates remain unchanged for FY 12.
Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. ($31,671) is Reduced from the Sheriff’s Local Fee Revenue Budget – This adjustment is made to reflect estimated collections for FY 12. $294,906 is Added for Six Additional Deputies for Courthouse Security – Construction on the new courthouse and tunnel linking the courthouse and the jail are expected to be complete on January 1, 2012. The new courthouse will add 52,500 square feet over the existing building and add an additional six courtrooms. This additional space requires additional staff for courthouse security. The Sheriff has requested 12 additional positions to cover this need. Due to funding constraints, this recommendation provides 6 additional deputy positions for FY 12. $19,200 is Added for the One-time Cost of Deputy Equipment – Funding is included for the one-time cost of uniforms and equipment for the 6 new deputy positions added for courthouse security. The cost is $3,200 to equip each deputy with a portable radio, firearm, and three sets of uniforms.
SHERIFF - COUNTY $1,890 is Added for New River Criminal Justice Academy (NRCJA) Training – Deputies are required to participate in yearly on-going training. This funding provides $315 for the academy cost of each new deputy added. $136,692 is Added to Unfreeze Three FTE Held Vacant Due to the County Hiring Freeze – At the beginning of FY 10, the County instituted a hiring freeze on vacant positions. The Sheriff’s Office had three vacant positions (two deputies and one office assistant) which were held frozen for FY 11. The Sheriff is exempt from the hiring freeze, but chose to hold these positions vacant during FY 11. The Sheriff has requested that these positions be filled for FY 12. $718,115 is Added for Increased Costs of the Western Virginia Regional Jail – Funding is added for the increased cost of the County’s participation in the WVRJ ($469,693 for operations and $248,422 for debt service). Each locality that participates in the WVRJ is responsible to pay for debt service and operating costs based on each locality’s usage. The County’s usage was projected at 20% of the total usage for debt service and operating. Actual usage for debt service and operating costs was 27% and 28% respectively. Based on the County’s increased usage, additional funding is required for FY 12. $30,000 is Shifted from the Sheriff’s ADP Reserve to Equipment to Cover the Cost of Expired Body Armor – The Sheriff’s budget includes $30,000 in funding to cover annual information technology costs. All information technology needs are budgeted centrally in the Information Technology Division. Therefore, since ADP needs are now being covered by the Information Technology Division, the existing ADP reserve can now be reallocated to cover equipment needs, such as replacing expired body armor.
SHERIFF - COUNTY Department Description and Financial Data Civil and Court Services The Civil and Court Services functions include service of civil process, and security of the courthouse, courtrooms and environs. Service of civil process includes levies, evictions, and advertising and conducting of public auctions. FY 10 Revised EXPENDITURES BY DEPARTMENT Civil and Court Services
$
Authorized Personnel (FTEs)
FY 10 Actual
140,178
$
FY 11 Approved
137,858
3.5
$
3.5
FY 12 Base
167,096
$
+
135,072
3.5
FY 12 Addenda $
=
294,906
3.5
Change App 11/ App 12
FY 12 Approved $
6
429,978
$
262,882
9.5
Dispatching The Dispatcherâ&#x20AC;&#x2122;s main function is communication. They are responsible for manning multiple telephone lines and radio traffic twenty-four hours a day for fire departments, rescue squads, animal control, and Sheriffâ&#x20AC;&#x2122;s Office. Dispatchers are the direct link between a citizen and the deputy in the field. Dispatch handles the communication of all 911 emergency calls. FY 10 Revised EXPENDITURES BY DEPARTMENT Dispatching
$
FY 10 Actual
210,505
Authorized Personnel (FTEs)
$
FY 11 Approved
147,205
3
$
FY 12 Base
410,372
3
$
+
454,169
7
FY 12 Addenda $
=
(30,000)
7
Change App 11/ App 12
FY 12 Approved $
424,169
0
$
13,797
7
Jail Operations The function of this area is the care and security of jail inmates. Information concerning the types and numbers of inmates housed in the jail must be maintained and reported to the state. Educational, recreational, and medical services are provided to those inmates requesting and/or needing them. Daily logs are kept on various duties, such as checking on each inmate two times each hour and transporting inmates to other jurisdictions and courts. FY 10 Revised EXPENDITURES BY DEPARTMENT Jail Operations Authorized Personnel (FTEs)
$
FY 10 Actual
309,541 4
$
FY 11 Approved
297,476 4
$
FY 12 Base
256,357 3
$
FY 12 Addenda
+
259,913 3
$
=
49,152 1
Change App 11/ App 12
FY 12 Approved $
309,065 4
$
52,708
SHERIFF - COUNTY Law Enforcement Law enforcement includes patrolling the county of Montgomery for the purpose of protecting citizens and their property. The functions of this area include responding to citizenâ&#x20AC;&#x2122;s calls for service, crime prevention, state criminal and traffic law enforcement, County ordinance enforcement, life and property protection, peace preservation, and criminal apprehension.
EXPENDITURES BY DEPARTMENT Law Enforcement
FY 10 Revised
FY 10 Actual
$ 1,085,949
$ 1,008,929
Authorized Personnel (FTEs)
7
FY 11 Approved $
FY 12 Base
881,894
7
$
+
834,559
7
FY 12 Addenda $
=
138,630
7
Change App 11/ App 12
FY 12 Approved $
973,189
2
$
91,295
9
Police Training Academy The Montgomery County Sheriffâ&#x20AC;&#x2122;s Office is a member of the NRCJTA (New River Criminal Justice Training Academy) for the purpose of meeting the standards of the Department of Criminal Justice Services and state training requirements. The academy provides for basic training, re-certifications, and other specialized training as required. FY 10 Revised EXPENDITURES BY DEPARTMENT Police Training
$
FY 10 Actual
80,613
$
FY 11 Approved
62,845
$
FY 12 Base
46,965
$
FY 12 Addenda
+
49,485
$
= -
Change App 11/ App 12
FY 12 Approved $
49,485
$
2,520
Wireless 911 The state mandates that localities provide Wireless 911 services, the Virginia Wireless Board supplements funding for Wireless 911. The Wireless 911 system begins with dedicated incoming telephone trunks that receive emergency 911 calls from cellular telephones. When a caller dials 911, the call is routed through equipment that determines the location from which the call originated. The communications center dispatches appropriate emergency personnel. This is an important and vital service to the residents and citizens located within Montgomery County. FY 10 Revised EXPENDITURES BY DEPARTMENT Wireless 911 Authorized Personnel (FTEs)
$
FY 10 Actual
83,923 1
$
FY 11 Approved
83,058 1
$
FY 12 Base
43,154 1
$
FY 12 Addenda
+
43,131 1
$
= 0
Change App 11/ App 12
FY 12 Approved $
43,131 1
$
(23)
SHERIFF - COUNTY Inmate Litter Pickup Program The function of this area is to cover the cost of overtime for a deputy to supervise the Inmate Litter Pickup Program. Through this program, inmates clean litter from County roadways. FY 10 Revised EXPENDITURES BY DEPARTMENT Inmate Litter Pickup
$
FY 10 Actual
98,733
Authorized Personnel (FTEs)
$
FY 11 Approved
88,808
0
$
FY 12 Base
21,060
0
$
+
21,037
0
FY 12 Addenda $
= -
0
Change App 11/ App 12
FY 12 Approved $
21,037
0
$
(23)
0
Western VA Regional Jail The County is a participant in the new Western Virginia Regional Jail located in Roanoke County, Virginia. The WVRJ facility has a 605-bed capacity (805-bed capacity with double bunking) and serves the City of Salem and the counties of Montgomery, Franklin and Roanoke.
EXPENDITURES BY DEPARTMENT Western VA Regional Jail Authorized Personnel (FTEs)
FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
$ 1,827,328
$ 1,733,840
$ 2,187,793
$ 2,187,793
0
0
0
FY 12 Addenda
+
0
$
=
718,115 0
Change App 11/ App 12
FY 12 Approved $ 2,905,908 0
$
718,115
FIRE AND RESCUE
Citizens Board of Supervisors Fire and Rescue Commission
Fire Departments
Rescue Squads
Blacksburg Fire Department
Blacksburg Rescue Squad
Christiansburg Fire Department
Christiansburg Rescue Squad
Elliston Fire Department
Long Shop McCoy Rescue Squad
Long Shop McCoy Fire Department
Riner Rescue Squad
Riner Fire Department
Shawsville Rescue Squad
FIRE AND RESCUE Budget Summary FY 10 Revised
FY 10 Actual
FY 11 Approved
EXPENDITURES BY DEPARTMENT Retirement; Insurance; & Incentives Blacksburg Fire Department Christiansburg Fire Department Elliston Fire Department Long Shop McCoy Fire Department Riner Fire Department Blacksburg Rescue Squad Christiansburg Rescue Squad Riner Rescue Squad Long Shop McCoy Rescue Squad Shawsville Rescue Squad Funds to be Distributed by F&R Comm
$ $ $ $ $ $ $ $ $ $ $ $
TOTAL EXPENDITURES
$ 1,130,651
$ 1,124,189
EXPENDITURES BY CLASSIFICATION Retirement and Insurance $ 363,962 Fire Departments $ 426,995 Rescue Squads $ 339,694 Funds to be Distributed by F&R Comm $ TOTAL EXPENDITURES $ 1,130,651 REVENUE BY CLASSIFICATION Local Recovered Costs Insurance Recoveries TOTAL DESIGNATED REVENUE
$ $ $
TOTAL UNDESIGNATED REVENUE
$ 1,130,651
$ 1,124,189
TOTAL REVENUES
$ 1,130,651
$ 1,124,189
363,962 84,342 100,270 90,470 80,740 71,173 82,944 99,000 55,390 35,860 66,500 -
-
$ $ $ $ $ $ $ $ $ $ $ $
359,370 84,342 100,270 88,600 80,740 71,173 82,944 99,000 55,390 35,860 66,500 -
309,962 84,342 100,270 88,600 80,740 71,173 82,944 99,000 53,000 35,860 66,500 -
+
Change App 11/ App 12
FY 12 Approved
$ $ $ $ $ $ $ $ $ $ $ $
30,000 50,000
$ $ $ $ $ $ $ $ $ $ $ $
339,962 84,342 100,270 88,600 80,740 71,173 82,944 99,000 53,000 35,860 66,500 50,000
$ 30,000 $ $ $ $ $ $ $ $ $ $ $ 50,000
$ 1,072,391
$ 1,072,391
$
80,000
$ 1,152,391
$ 80,000
$ 359,370 $ 425,125 $ 339,694 $ $ 1,124,189
$ 309,962 $ 425,125 $ 337,304 $ $ 1,072,391
$ 309,962 $ 425,125 $ 337,304 $ $ 1,072,391
$ $ $ $ $
30,000 50,000 80,000
$ 339,962 $ 425,125 $ 337,304 $ 50,000 $ 1,152,391
$ 30,000 $ $ $ 50,000 $ 80,000
$ $ $
$ $ $
$ $ $
-
$ $ $
-
$ $ $
$ $ $
$ 1,072,391
$ 1,072,391
$
80,000
$ 1,152,391
$ 80,000
$ 1,072,391
$ 1,072,391
$
80,000
$ 1,152,391
$ 80,000
-
$ $ $ $ $ $ $ $ $ $ $ $
FY 12 Addenda =
309,962 84,342 100,270 88,600 80,740 71,173 82,944 99,000 53,000 35,860 66,500 -
-
$ $ $ $ $ $ $ $ $ $ $ $
FY 12 Base
-
-
FIRE AND RESCUE Division Description This Division displays the County funding provided for the five volunteer fire departments and the four volunteer rescue squads that serve the County. These volunteer agencies provide emergency services to each of the approximately 86,000 citizens of Montgomery County. Each agency is comprised of men and women from various walks of life who have the desire to serve their community. Members devote countless hours required for training, drills, and meetings. The volunteers are required to respond to calls regardless of the hour of the day.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. No Notable Base Budget Adjustments
Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. $50,000 is Added for Fire and Rescue Operations – These funds are added to provide operating increases for Fire and Rescue Departments County-wide with the intent that the funds be allocated to specific departments by the Fire and Rescue Commission. $30,000 is Added for Fire and Rescue Insurance – These funds are added to provide for estimated insurance increases for Fire and Rescue Departments County-wide. Increases are based on actual premiums in FY 11 for motor vehicle, workers’ compensation, and group insurance, and an estimated 4% increase for FY 12. $360,000 is Included as an Addenda in the County Capital Projects Fund – This funding has been included to restore the one cent of the real estate tax rate earmarked for Fire and Rescue Capital equipment. (Please refer to the Capital Construction tab for more information).
FIRE AND RESCUE Fire and Rescue Operating Budgets Fire Departments Blacksburg FD Christiansburg FD Elliston FD Long Shop/McCoy FD Riner FD
FY 11 $84,342 $100,270 $88,600 $80,740 $71,173
Approved FY 12 $84,342 $100,270 $88,600 $80,740 $71,173
Increases $0 $0 $0 $0 $0
Subtotal for FD
$425,125
$425,125
$0
$82,944 $99,000 $53,000 $35,860 $66,500
$82,944 $99,000 $53,000 $35,860 $66,500
$0 $0 $0 $0 $0
$337,304
$337,304
$0
$0
$50,000
$50,000
$762,429
$812,429
$50,000
Rescue Squads Blacksburg RS Christiansburg RS Riner RS Long Shop/McCoy RS Shawsville RS Subtotal for RS Distribution by Fire & Rescue Commission
Total - Operating Budgets
Basic Retirement and Insurance Volunteer Fire Departments Retirement - VRS Accident Insurance Life Insurance Worker's Compensation Motor Vehicle Insurance General Liability Gas Card Incentives Total Volunteer Rescue Squads Retirement - VRS Accident Insurance Life Insurance Worker's Compensation Motor Vehicle Insurance General Liability Gas Card Incentives Total
Total - Basic Retirement and Insurance Grand Total Fire and Rescue
FY 11 $8,000 $6,671 $61,114 $30,543 $29,521 $8,000 $16,800 $160,649
Approved FY 12 $8,000 $11,171 $61,114 $36,843 $35,521 $8,000 $16,800 $177,449
Increases $0 $4,500 $0 $6,300 $6,000 $0 $0 $16,800
$2,560 $6,671 $61,114 $30,544 $15,424 $8,000 $25,000 $149,313
$2,560 $6,671 $61,114 $43,444 $15,724 $8,000 $25,000 $162,513
$0 $0 $0 $12,900 $300 $0 $0 $13,200
$309,962
$339,962
$30,000
$1,072,391
$1,152,391
$80,000
FIRE AND RESCUE Department Description and Financial Data Retirement and Insurance FY 10 Revised EXPENDITURES BY DEPARTMENT Retirement; Insurance; & Incentives
$
363,962
FY 10 Actual $
359,370
FY 11 Approved $
309,962
FY 12 Base $
FY 12 Addenda
+
309,962
$
=
30,000
FY 12 Approved $
339,962
Change App 11/ App 12 $ 30,000
Fire Departments Fire departments provide volunteer fire services to County and town residents. Fire Departments are routinely involved in training their personnel through the Department of Fire Programs. The basic training required to be a firefighter is a minimum of 107 hours. This does not include the in-house training that is required to master the equipment of their individual department. Blacksburg Fire Department FY 10 Revised EXPENDITURES BY DEPARTMENT Blacksburg Fire Department
$
84,342
FY 10 Actual $
84,342
FY 11 Approved $
84,342
FY 12 Base $
FY 12 Addenda
+
84,342
$
= -
FY 12 Approved $
84,342
Change App 11/ App 12 $
-
Christiansburg Fire Department FY 10 Revised EXPENDITURES BY DEPARTMENT Christiansburg Fire Department
$
100,270
FY 10 Actual $
100,270
FY 11 Approved $
100,270
FY 12 Base $
FY 12 Addenda
+
100,270
$
= -
FY 12 Approved $
100,270
Change App 11/ App 12 $
-
Elliston Fire Department FY 10 Revised EXPENDITURES BY DEPARTMENT Elliston Fire Department
$
90,470
FY 10 Actual $
88,600
FY 11 Approved $
88,600
FY 12 Base $
88,600
FY 12 Addenda
+ $
= -
FY 12 Approved $
88,600
Change App 11/ App 12 $
-
FIRE AND RESCUE Long Shop McCoy Fire Department FY 10 Revised EXPENDITURES BY DEPARTMENT Long Shop M cCoy Fire Department
$
80,740
FY 10 Actual $
80,740
FY 11 Approved $
80,740
FY 12 Base $
FY 12 Addenda
+
80,740
$
= -
FY 12 Approved $
80,740
Change App 11/ App 12 $
-
Riner Fire Department FY 10 Revised EXPENDITURES BY DEPARTMENT Riner Fire Department
$
71,173
FY 10 Actual $
71,173
FY 11 Approved $
71,173
FY 12 Base $
FY 12 Addenda
+
71,173
$
= -
FY 12 Approved $
71,173
Change App 11/ App 12 $
-
Rescue Squads Rescue Squads provide volunteer rescue services to County and town residents. Rescue squads are trained in a variety of methods. Classes are routinely offered through the local squads and the Virginia Department of Health. The basic rescuer is required to complete 142 hours of training. This prepares them to answer calls of all nature and allows them to perform emergency medical skills on-scene. Typical assignments in the local squads require the volunteer to answer calls both at will and on assigned call nights. Blacksburg Rescue Squad FY 10 Revised EXPENDITURES BY DEPARTMENT Blacksburg Rescue Squad
$
82,944
FY 10 Actual $
82,944
FY 11 Approved $
82,944
FY 12 Base $
FY 12 Addenda
+
82,944
$
= -
FY 12 Approved $
82,944
Change App 11/ App 12 $
-
Christiansburg Rescue Squad FY 10 Revised EXPENDITURES BY DEPARTMENT Christiansburg Rescue Squad
$
99,000
FY 10 Actual $
99,000
FY 11 Approved $
99,000
FY 12 Base $
99,000
FY 12 Addenda
+ $
= -
FY 12 Approved $
99,000
Change App 11/ App 12 $
-
FIRE AND RESCUE Riner Rescue Squad FY 10 Revised EXPENDITURES BY DEPARTMENT Riner Rescue Squad
$
FY 10 Actual
55,390
$
FY 11 Approved
55,390
$
FY 12 Base
53,000
$
FY 12 Addenda
+
53,000
$
= -
FY 12 Approved $
53,000
Change App 11/ App 12 $
-
Long Shop McCoy Rescue Squad FY 10 Revised EXPENDITURES BY DEPARTMENT Long Shop M cCoy Rescue Squad
$
FY 10 Actual
35,860
$
FY 11 Approved
35,860
$
FY 12 Base
35,860
$
FY 12 Addenda
+
35,860
$
= -
FY 12 Approved $
35,860
Change App 11/ App 12 $
-
Shawsville Rescue Squad FY 10 Revised EXPENDITURES BY DEPARTMENT Shawsville Rescue Squad
$
FY 10 Actual
66,500
$
FY 11 Approved
66,500
$
FY 12 Base
66,500
$
FY 12 Addenda
+
66,500
$
= -
FY 12 Approved $
66,500
Change App 11/ App 12 $
-
Funds to be Distributed by Fire & Rescue Commission FY 10 Revised EXPENDITURES BY DEPARTMENT Funds to be Distributed by F&R Comm
$
FY 10 Actual -
$
FY 11 Approved -
$
FY 12 Base -
$
FY 12 Addenda
+ -
$
50,000
=
FY 12 Approved $
50,000
Change App 11/ App 12 $
50,000
GENERAL SERVICES
Citizens
Board of Supervisors
County Administrator
General Services
Animal Control Administration
Friends of Animal Care & Control
Buildings and Grounds
Control Centralized Maintenance
County Engineer
Inspections
Lawns & Landscaping
Litter Control
Mid-County & Thompson Landfills
Soil Erosion & Sediment Control
Solid Waste Collections
Housekeeping
GENERAL SERVICES Budget Summary FY 12 Addenda =
FY 12 Approved
Change App 11/ App 12
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $
77,317 12,000 105,364 20,591 215,272
$ 280,973 $ 206,833 $ 22,000 $ 1,331,095 $ 84,281 $ 167,174 $ 175,153 $ 332,358 $ 334,705 $ 89,071 $ 125,390 $ 10,000 $ 1,722,609 $ 51,310 $ 4,932,952
$ 79,743 $ (1,015) $ 12,000 $ 50,645 $ $ 57,188 $ 4,440 $ 28,496 $ 1,366 $ 2,287 $ $ $ 9,941 $ $ 245,091
$ 2,362,369 $ 2,262,530 $ 92,781 $ 4,717,680
$ $ $ $
93,333 121,939 215,272
$ 2,455,702 $ 2,384,469 $ 92,781 $ 4,932,952
$ 123,152 $ 121,939 $ $ 245,091
$ 19,200 $ 1,000 $ $ $ 113,502 $ 56,000 $ 16,800 $ 728,174 $ 40,700 $ 14,000 $ 26,000 $ 104,000 $ 1,000 $ 26,000 $ 16,000 $ 18,000 $ $ 13,000 $ 1,500 $ 21,500 $ $ 4,500 $ 1,220,876
$ 19,200 $ $ $ $ 113,502 $ 56,000 $ 16,800 $ 728,174 $ 40,700 $ 14,000 $ 26,000 $ 104,000 $ 1,000 $ 26,000 $ 16,000 $ 18,000 $ $ 13,000 $ 1,500 $ 21,500 $ $ 4,500 $ 1,219,876
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
(1,500) 2,450 (2,100) (11,500) (500) 4,300 12,700 (1,900) (400) (100) 1,450
$ 17,700 $ $ $ $ 113,502 $ 56,000 $ 16,800 $ 728,174 $ 40,700 $ 16,450 $ 23,900 $ 92,500 $ 500 $ 30,300 $ 28,700 $ 16,100 $ $ 12,600 $ 1,400 $ 21,500 $ $ 4,500 $ 1,221,326
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
$ 3,258,296
$ 3,466,985
$ 3,497,804
$
213,822
$ 3,711,626
$ 244,641
$ 4,450,037
$ 4,687,861
$ 4,717,680
$
215,272
$ 4,932,952
$ 245,091
FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
EXPENDITURES BY DEPARTMENT Administration Animal Control Friends of Animal Care and Control Buildings and Grounds Centralized M aintenance Lawns and Landscape County Engineer Housekeeping Inspections Litter Control M id-County Landfill Soil Erosion and Sediment Control Solid Waste Collections Thompson Landfill TOTAL EXPENDITURES
$ 202,375 $ 199,972 $ 12,489 $ 1,291,500 $ 84,281 $ 139,264 $ 169,351 $ 304,029 $ 330,397 $ 86,441 $ 155,291 $ 14,400 $ 1,717,303 $ 69,300 $ 4,776,393
$ 197,484 $ 191,545 $ 12,489 $ 1,147,713 $ 41,896 $ 138,702 $ 169,073 $ 296,793 $ 315,119 $ 86,440 $ 100,918 $ 2,233 $ 1,691,779 $ 57,852 $ 4,450,037
$ 201,230 $ 207,848 $ 10,000 $ 1,280,450 $ 84,281 $ 109,986 $ 170,713 $ 303,862 $ 333,339 $ 86,784 $ 125,390 $ 10,000 $ 1,712,668 $ 51,310 $ 4,687,861
$ 203,656 $ 206,833 $ 10,000 $ 1,225,731 $ 84,281 $ 167,174 $ 175,153 $ 311,767 $ 334,705 $ 89,071 $ 125,390 $ 10,000 $ 1,722,609 $ 51,310 $ 4,717,680
EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay TOTAL EXPENDITURES
$ 2,313,067 $ 2,365,832 $ 97,494 $ 4,776,393
$ 2,281,576 $ 2,109,532 $ 58,929 $ 4,450,037
$ 2,332,550 $ 2,262,530 $ 92,781 $ 4,687,861
REVENUE BY CLAS S IFICATION Local Animal Licenses Dog & Cat Sterilization Local Recovered Costs Insurance Recoveries Local Courthouse M aintenance Local Health/HS Utilities Local Health/HS M aintenance Local Cons Utility Tax Local Waste Collection State Litter Control Grant Local Soil Erosion Fees Local Building Permits Local Occupancy Permits Local Electrical Permits Local M echanical Permits Local Plumbing Permits Local Building Plan Permits Local M anufactured Housing Permits Local Re-inspect Fees Jail Block Revenue Technology Fees Local Auto Graveyard TOTAL DES IGNATED REVENUE
$ 31,500 $ 3,301 $ $ $ 66,670 $ 64,000 $ 16,800 $ 728,174 $ 40,700 $ 14,000 $ 35,800 $ 98,000 $ 1,000 $ 28,200 $ 15,000 $ 17,600 $ $ 10,300 $ 1,000 $ 21,500 $ $ 4,500 $ 1,198,045
$ 26,733 $ 2,601 $ 1,320 $ $ 38,297 $ 54,664 $ 12,600 $ 728,174 $ 32,128 $ 24,882 $ 30,116 $ 151,273 $ 1,050 $ 29,537 $ 20,695 $ 19,591 $ $ 12,619 $ 1,560 $ $ $ 3,900 $ 1,191,741
TOTAL UNDES IGNATED REVENUE
$ 3,578,348
TOTAL REVENUES
$ 4,776,393
Total Authorized Personnel (FTE)
55.25
55.25
52.65
52.65
+
(1)
51.65
(1,500) (1,000) 2,450 (2,100) (11,500) (500) 4,300 12,700 (1,900) (400) (100) 450
GENERAL SERVICES Division Description The Division of General Services is responsible for auxiliary and operational support services for all County divisions. Services are provided through the departments of, Buildings and Grounds, Housekeeping, Public Facilities Administration, Engineering, and Internal Services departments. The division is also responsible for the departmental operations of Animal Control, Solid Waste Collection, and Inspections.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. Base Salary and Fringe Benefit Adjustments – The base budget includes funding to support a 3% across the board salary increase for County employees on July 1, 2011, a group life insurance rate decrease from 1.11% to 0.28% and an unemployment insurance rate increase from 0.775% to 1.12%. All other fringe benefit rates remain unchanged for FY 12.
Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. $1,450 in Revenue is Added from Local Fees – This adjustment is made to reflect estimated collections for FY 12. $85,364 is Added for Utility and Maintenance Contract Costs for the New Courthouse – Construction on the new courthouse is expected to be complete on January 1, 2012. The new courthouse will add 52,500 square feet over the existing building and add an additional six courtrooms. This additional space requires additional funding to cover heating, electric, water, sewer, and maintenance contracts for the six month period (January 1, 2012 through June 30, 2012) of FY 12. $16,016 is Added for One Additional Housekeeper for the New Courthouse –The additional space in the new courthouse requires additional funding for housekeeping personnel for the six month period (January 1, 2012 through June 30, 2012) of FY 12. $4,575 is Added for Housekeeping Supply Costs for the New Courthouse – Funding is added to cover additional housekeeping supplies for the six month period (January 1, 2012 through June 30, 2012) of FY 12 that the new courthouse will be open. $77,317 is Added for a HVAC Maintenance Technician Position – The new courthouse will require added funding to cover the cost of maintaining additional mechanical systems in the new building. Analysis conducted by the Budget Office and General Services determined a position dedicated to
GENERAL SERVICES HVAC systems could be added at the same cost as increasing the existing HVAC contract to include the new courthouse. With this position, HVAC issues at all County facilities can be addressed in lieu of paying the existing HVAC vendor. Funding is added for a full year for FY 12 to allow the new technician to work on the final HVAC installation of the courthouse. $20,000 is Added for the One-time Cost of Equipment for the HVAC Maintenance Technician – Funding is added to cover the cost of pressure and gas gauges, hand tools, manometers, refrigerant recovery systems, and tachometers for the new HVAC maintenance technician to use in maintaining the new courthouse equipment and existing HVAC systems. $12,000 is Added for Friends of Animal Care and Control – This non-profit agency staffs the County’s animal control shelter for extended hours to provide additional opportunities for people to adopt animals from the shelter, as well as coordinates with Mountain View Humane Spay/Neuter Clinic for the spay/neuter services for adopted shelter dogs.
GENERAL SERVICES Department Description and Financial Data Administration This Department manages the administrative functions for the Division of General Services. FY 10 Revised EXPENDITURES BY DEPARTMENT Administration
$
FY 10 Actual
202,375
Authorized Personnel (FTEs)
$
FY 11 Approved
197,484
2
$
FY 12 Base
201,230
2
$
+
203,656
2
FY 12 Addenda $
2
=
77,317
Change App 11/ App 12
FY 12 Approved $
280,973
1
$
79,743
3
Animal Control The Animal Control Department is responsible for enforcing County ordinances and state laws relating to animals. Animal Control impounds stray dogs, investigates livestock deaths due to animals, quarantines animals involved in bite cases, and investigates animal cruelty. The department maintains the safety of the public as it pertains to animal ordinances and educates the public about animal laws and welfare. FY 10 Revised EXPENDITURES BY DEPARTMENT Animal Control
$
Authorized Personnel (FTEs)
FY 10 Actual
199,972
$
4.25
FY 11 Approved
191,545
$
4.25
FY 12 Base
207,848
$
4.25
FY 12 Addenda =
+
206,833
$
4.25
-
Change App 11/ App 12
FY 12 Approved $
0
206,833
$
(1,015)
4.25
Friends of Animal Care and Control This non-profit agency staffs the Countyâ&#x20AC;&#x2122;s animal control shelter for extended hours to provide additional opportunities for people to adopt animals from the shelter. FY 10 Revised EXPENDITURES BY DEPARTMENT Friends of Animal Care and Control Authorized Personnel (FTEs)
$
FY 10 Actual
12,489 0
$
FY 11 Approved
12,489 0
$
FY 12 Base
10,000 0
$
FY 12 Addenda =
+
10,000 0
$
12,000 0
Change App 11/ App 12
FY 12 Approved $
22,000 0
$
12,000
GENERAL SERVICES Buildings and Grounds This Department is responsible for the preservation of County facilities, including recreational and industrial parks. Buildings and Grounds maintain 37 County buildings and facilities, eight recreational parks, and two industrial parks. The department provides general labor support to County divisions for repair and remodeling projects.
EXPENDITURES BY DEPARTMENT Buildings and Grounds
FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
$ 1,291,500
$ 1,147,713
$ 1,280,450
$ 1,225,731
Authorized Personnel (FTEs)
7
7
6
+ $
6
Change App 11/ App 12
FY 12 Addenda =
FY 12 Approved
105,364
$ 1,331,095
0
$
50,645
6
Centralized Maintenance Centralized Maintenance is an account established to fund one-time projects. Portions of these funds are undesignated and may be utilized to fund emergency repairs. These projects are not generally funded through the operational budget due to their nature, and do not meet the criteria of Capital Improvements Projects. Centralized Maintenance is a line item within the budget and not a department or division under General Services. FY 10 Revised EXPENDITURES BY DEPARTMENT Centralized M aintenance
$
FY 10 Actual
84,281
$
FY 11 Approved
41,896
$
FY 12 Base
84,281
$
FY 12 Addenda =
+
84,281
$
-
Change App 11/ App 12
FY 12 Approved $
84,281
$
-
Lawns and Landscaping The Lawns & Landscaping Department is responsible for maintaining 131 acres of open property, including landscaping services, tree trimming, and grass cutting. The Lawns & Landscaping Department also assists in maintaining recreational facilities including the Motor Mile Complex and the former Shawsville High School football and baseball fields. FY 10 Revised EXPENDITURES BY DEPARTMENT Lawns and Landscape Authorized Personnel (FTEs)
$
FY 10 Actual
139,264 2
$
FY 11 Approved
138,702 2
$
FY 12 Base
109,986 2
$
FY 12 Addenda =
+
167,174 2
$
0
Change App 11/ App 12
FY 12 Approved $
167,174 2
$
57,188
GENERAL SERVICES County Engineer The County Engineer administers the Erosion and Sediment Control Ordinance, capital construction of County facilities, closed landfills, and administration of the General Services Department. FY 10 Revised EXPENDITURES BY DEPARTMENT County Engineer
$
FY 10 Actual
169,351
Authorized Personnel (FTEs)
$
FY 11 Approved
169,073
2
$
FY 12 Base
170,713
2
$
+
175,153
2
FY 12 Addenda = $
2
-
Change App 11/ App 12
FY 12 Approved $
175,153
0
$
4,440
2
Housekeeping This Department provides custodial services to ensure the cleanliness and safety of 11 County facilities or 289,000 square feet of space. FY 10 Revised EXPENDITURES BY DEPARTMENT Housekeeping
$
FY 10 Actual
304,029
Authorized Personnel (FTEs)
$
FY 11 Approved
296,793
9
$
FY 12 Base
303,862
9
$
+
311,767
8
FY 12 Addenda = $
8
20,591
Change App 11/ App 12
FY 12 Approved $
332,358
1
$
28,496
9
Inspections This Department is responsible for the enforcement of the Uniform Statewide Building Code. FY 10 Revised EXPENDITURES BY DEPARTMENT Inspections
$
FY 10 Actual
330,397
Authorized Personnel (FTEs)
$
FY 11 Approved
315,119
5
$
FY 12 Base
333,339
5
$
+
334,705
5
FY 12 Addenda = $
5
-
Change App 11/ App 12
FY 12 Approved $
334,705
0
$
1,366
5
Litter Control The Litter Control Department manages the annual County roadside waste clean up, hazardous waste collection, and annual latex paint exchange. The department works in conjunction with the towns of Christiansburg and Blacksburg, and Virginia Tech to maintain litter control efforts within the County. FY 10 Revised EXPENDITURES BY DEPARTMENT Litter Control Authorized Personnel (FTEs)
$
FY 10 Actual
86,441 1
$
FY 11 Approved
86,440 1
$
FY 12 Base
86,784 1
$
FY 12 Addenda =
+
89,071 1
$
0
Change App 11/ App 12
FY 12 Approved $
89,071 1
$
2,287
GENERAL SERVICES Mid-County Landfill The Mid-County Landfill is located off of Cinnabar Road between the towns of Christiansburg and Blacksburg. The landfill was closed in the late 70’s but continues to require groundwater and landfill gas testing along with the operation of gas migration mitigation equipment. FY 10 Revised EXPENDITURES BY DEPARTMENT M id-County Landfill
$
FY 10 Actual
155,291
$
FY 11 Approved
100,918
$
FY 12 Base
125,390
$
FY 12 Addenda =
+
125,390
$
-
Change App 11/ App 12
FY 12 Approved $
125,390
$
-
Soil Erosion and Sediment Control This program implements the County’s Erosion and Sediment Control Ordinance as mandated by the Commonwealth of Virginia. FY 10 Revised EXPENDITURES BY DEPARTMENT Soil Erosion and Sediment Control
$
FY 10 Actual
14,400
Authorized Personnel (FTEs)
$
FY 11 Approved
2,233
0
$
FY 12 Base
10,000
0
$
FY 12 Addenda =
+
10,000
0
$
0
-
$
0
Change App 11/ App 12
FY 12 Approved 10,000
$
-
0
Solid Waste Collections This Department provides waste disposal and recycling services for County residents. Services are delivered through ten consolidated sites. Sites are open every day except Thanksgiving, New Years, Martin Luther King, Memorial, Independence, Labor and Christmas holidays; Monday through Friday, 7:00 am to 7:00 pm (6:00 pm in the winter); Saturday, 8:00 am to 6:00 pm; and Sunday, noon to 6:00 pm. At these sites, residents may dispose of household trash, bulky items, and recyclables. The goal of the department is to eliminate open “green box” sites and maintain services countywide through consolidated sites.
EXPENDITURES BY DEPARTMENT Solid Waste Collections Authorized Personnel (FTEs)
FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
$ 1,717,303
$ 1,691,779
$ 1,712,668
$ 1,722,609
23
23
22.4
22.4
FY 12 Addenda =
+ $
(3)
Change App 11/ App 12
FY 12 Approved $ 1,722,609 19.4
$
9,941
GENERAL SERVICES Thompson Landfill The Thompson Landfill is a closed landfill located in the Den Hill area of the County. The County is currently several years into a post closure plan, which requires continued groundwater monitoring and mitigation. FY 10 Revised EXPENDITURES BY DEPARTMENT Thompson Landfill
ď&#x20AC;
$
69,300
FY 10 Actual $
57,852
FY 11 Approved $
51,310
FY 12 Base $
51,310
FY 12 Addenda =
+ $
-
FY 12 Approved $
51,310
Change App 11/ App 12 $
-
COMPREHENSIVE SERVICES ACT
Citizens
Board of Supervisors
County Administrator
Assistance County Administrator
Human Services
Comprehensive Services Act
COMPREHENSIVE SERVICES ACT Budget Summary FY 10 Actual
FY 11 Approved
FY 12 Base
EXPENDITURES BY DEPARTMENT Comprehensive Services Act TOTAL EXPENDITURES
$ 2,289,979 $ 2,289,979
$ 2,210,905 $ 2,210,905
$ 1,651,969 $ 1,651,969
$ 1,651,969 $ 1,651,969
$ $
-
$ 1,651,969 $ 1,651,969
$ $
-
EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Public Assistance Capital Outlay TOTAL EXPENDITURES
$ $ 66,000 $ 2,223,979 $ $ 2,289,979
$ $ 62,165 $ 2,148,740 $ $ 2,210,905
$ $ (69,959) $ 1,721,928 $ $ 1,651,969
$ $ (69,959) $ 1,721,928 $ $ 1,651,969
$ $ $ $ $
-
$ $ (69,959) $ 1,721,928 $ $ 1,651,969
$ $ $ $ $
-
REVENUE BY CLAS S IFICATION Local Recovered Costs State CSA TOTAL DES IGNATED REVENUE
$ 76,509 $ 1,724,285 $ 1,800,794
$ 88,255 $ 1,664,571 $ 1,752,825
$ $ 1,162,784 $ 1,162,784
$ $ 1,162,784 $ 1,162,784
$ $ $
-
$ $ 1,162,784 $ 1,162,784
$ $ $
-
TOTAL UNDES IGNATED REVENUE
$
$
$
$
489,185
$
-
$
489,185
$
-
TOTAL REVENUES
$ 2,289,979
$ 1,651,969
$
-
$ 1,651,969
$
-
489,185
458,079
$ 2,210,905
489,185
$ 1,651,969
FY 12 Addenda
Change App 11/ App 12
FY 10 Revised
+
FY 12 Approved
=
COMPREHENSIVE SERVICES ACT Division Description In 1992, the General Assembly established the Comprehensive Services Act for At-Risk Youth and Families in an attempt to improve coordination, eliminate duplication of services, and ensure that costly residential care was provided only in cases where it was clearly warranted. The law requires localities to establish Community Policy and Management teams and Family Assessment and Planning teams to administer the program. The law also mandates that certain groups of children receive services, primarily special education and foster care children. The County is required to provide a local match for all expenditures.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. No Notable Base Budget Adjustments
Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. No Addenda Added
COMPREHENSIVE SERVICES ACT Department Description and Financial Data Comprehensive Services Act The Community Policy and Management Team (CPMT) is responsible for developing policies, managing funds allocated to the County, and authorize expenditures of these funds. The law requires that local agency heads or their designees form the Community Services Board. Social Services, Health Department, Juvenile Court Services Unit and the School Division serve on this board. In addition, the team is required to include a parent representative, a private provider, and a locality representative. Each CPMT must also establish and appoint at least one Family Assessment and Planning Team. The Family Assessment and Planning Team (FAPT) assess the needs of the cases referred to them and identify the services needed. The law requires that a representative from the Community Services Board, Social Services, Juvenile Court Services Unit, and the School Division serve on this team. A parent representative is also required.
EXPENDITURES BY DEPARTMENT Comprehensive Services Act
ď&#x20AC;
FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
$ 2,289,979
$ 2,210,905
$ 1,651,969
$ 1,651,969
FY 12 Addenda
+ $
= -
Change App 11/ App 12
FY 12 Approved $ 1,651,969
$
-
HUMAN SERVICES
Citizens
Board of Supervisors
County Administrator
Assistant County Administrator Human Services
Alternative Community Programs
Human Services
Retired Senior Volunteer Program
HUMAN SERVICES Budget Summary FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
FY 12 Addenda =
+
FY 12 Approved
Change App 11/ App 12
EXPENDITURES BY DEPARTMENT Alternative Community Programs Human Services Retired Senior Volunteer Program TOTAL EXPENDITURES
$ $ $ $
109,947 136,313 163,890 410,150
$ $ $ $
72,270 125,704 158,312 356,286
$ $ $ $
87,687 138,732 154,992 381,411
$ $ $ $
88,719 140,843 157,599 387,161
$ $ $ $
1,767 1,767
$ $ $ $
88,719 140,843 159,366 388,928
$ $ $ $
1,032 2,111 4,374 7,517
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay
$ $ $
356,171 53,979 -
$ $ $
326,049 30,237 -
$ $ $
341,103 40,308 -
$ $ $
346,853 40,308 -
$ $ $
1,767 -
$ $ $
346,853 42,075 -
$ $ $
5,750 1,767 -
TOTAL EXPENDITURES
$
410,150
$
356,286
$
381,411
$
387,161
$
1,767
$
388,928
$
7,517
REVENUE BY CLASSIFICATION Local User Fees Donations Recovered Costs State CSA Administration State VJCCCA Federal RSVP TOTAL DESIGNATED REVENUE
$ $ $ $ $ $ $
6,514 12,000 76,275 58,674 153,463
$ $ $ $ $ $ $
741 6,564 12,271 72,091 59,796 151,462
$ $ $ $ $ $ $
12,000 51,526 58,912 122,438
$ $ $ $ $ $ $
12,000 51,526 58,912 122,438
$ $ $ $ $ $ $
642 1,767 2,409
$ $ $ $ $ $ $
12,000 52,168 60,679 124,847
$ $ $ $ $ $ $
642 1,767 2,409
TOTAL UNDESIGNATED REVENUE
$
256,687
$
204,824
$
258,973
$
264,723
$
$
264,081
$
5,108
TOTAL REVENUES
$
410,150
$
356,286
$
381,411
$
387,161
$
$
388,928
$
7,517
Total Authorized Personnel (FTE)
4.5
4.5
4.5
4.5
(642) 1,767 0
4.5
HUMAN SERVICES Division Description The Human Services department keeps citizens, agencies, and County government informed about services and programs, both public and private, in the areas of human services delivery. We examine youth issues and foster positive youth development through coordination with community agencies. The Human Services Division administers the Retired and Senior Volunteer Program (RSVP) and Virginia Juvenile Community Crime Control Act (VJCCA) programs and monitors/evaluates expenditures and placements through the Comprehensive Services Act for at-risk youth and families.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. Base Salary and Fringe Benefit Adjustments – The base budget includes funding to support a 3% across the board salary increase for County employees on July 1, 2011, a group life insurance rate decrease from 1.11% to 0.28% and an unemployment insurance rate increase from 0.775% to 1.12%. All other fringe benefit rates remain unchanged for FY 12.
Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. $1,767 is Added to the Human Services’ Retired Senior Volunteers Program (RSVP) Budget – A total of $1,767 is added to the Human Services RSVP revenue and expenditure budgets for FY 12. The RSVP grant provides resources for senior volunteers to provide civic programs and service in the community. This addition is made to adjust the revenue and expenditure budgets to the estimated grant award for FY 12. This increase will be used for mandated state training that is required to maintain the grant award. $642 is Added to the Human Services’ Virginia Juvenile Community Crime Control Act Grant (VJCCCA) – These funds account for the adjustment of revenues as reported by the state for the VJCCCA grant in the approved budget and reconciled by the County for FY 11 and FY 12. All state revenues are reconciled to the final approved budget that is provided by the state each year.
HUMAN SERVICES Department Description and Financial Data Alternative Community Programs Programs in this department include juvenile community service, home confinement, and home electronic monitoring for court-involved youth. FY 10 Revised EXPENDITURES BY DEPARTMENT Alternative Community Programs
$
FY 10 Actual
109,947
$
FY 11 Approved
72,270
$
FY 12 Base
87,687
$
FY 12 Addenda
+
88,719
$
= -
Change App 11/ App 12
FY 12 Approved $
88,719
$
1,032
Human Services The Human Services department keeps citizens, agencies, and County government informed about services and programs, both public and private, in the areas of human services delivery. We examine youth issues and foster positive youth development through coordination with community agencies. We administer the Virginia Juvenile Community Crime Control Act (VJCCA) programs and we monitor and evaluate expenditures and placements through the Comprehensive Services Act for at-risk youth and families. FY 10 Revised EXPENDITURES BY DEPARTMENT Human Services
$
FY 10 Actual
136,313
Authorized Personnel (FTEs)
$
FY 11 Approved
125,704
2
$
FY 12 Base
138,732
2
$
+
140,843
2
FY 12 Addenda $
= -
2
Change App 11/ App 12
FY 12 Approved $
140,843
0
$
2,111
2
Retired Senior Volunteer Program Retired and Senior Volunteer Program (RSVP) invites adults age 55 and over to use their life experience and skills to answer the call of their neighbors in need. RSVP acts as a clearinghouse to match volunteers’ interests and skills with agencies and organizations that need assistance. RSVP provides a variety of opportunities for persons to participate more fully in the life of their community through significant volunteer service. FY 10 Revised EXPENDITURES BY DEPARTMENT Retired Senior Volunteer Program Authorized Personnel (FTEs)
$
163,890 2.5
FY 10 Actual $
FY 11 Approved
158,312 2.5
$
154,992 2.5
FY 12 Base $
FY 12 Addenda
+
157,599 2.5
$
=
1,767 0
FY 12 Approved $
159,366
Change App 11/ App 12 $
4,374
2.5
PUBLIC HEALTH DEPARTMENT
Citizens
Governor
General Assembly
Secretary of Health and Human Services State Department of Health Local Department of Health
PUBLIC HEALTH DEPARTMENT Budget Summary FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
FY 12 Addenda
+
Change App 11/ App 12
FY 12 Approved
=
EXPENDITURES BY DEPARTMENT Public Health TOTAL EXPENDITURES
$ $
449,886 449,886
$ $
431,313 431,313
$ $
431,313 431,313
$ $
431,313 431,313
$ $
-
$ $
431,313 431,313
$ $
-
EXPENDITURES BY CLAS S IFICATION Personal Services Direct Payment Capital Outlay TOTAL EXPENDITURES
$ $ $ $
449,886 449,886
$ $ $ $
431,313 431,313
$ $ $ $
431,313 431,313
$ $ $ $
431,313 431,313
$ $ $ $
-
$ $ $ $
431,313 431,313
$ $ $ $
-
REVENUE BY CLAS S IFICATION Local Revenue Refunds TOTAL DES IGNATED REVENUE
$ $
-
$ $
-
$ $
-
$ $
-
$ $
-
$ $
-
$ $
-
TOTAL UNDES IGNATED REVENUE
$
449,886
$
431,313
$
431,313
$
431,313
$
-
$
431,313
$
-
TOTAL REVENUES
$
449,886
$
431,313
$
431,313
$
431,313
$
-
$
431,313
$
-
PUBLIC HEALTH DEPARTMENT Division Description The New River Health District is one of 35 health districts that comprise the Virginia Department of Health (VDH). The District consists of local health departments in the Counties of Floyd, Giles, Montgomery, and Pulaski and the City of Radford that work cooperatively with local governments to assure the provision of public health services. The vision of the New River Health District and the Montgomery County Health Department is that residents will be the healthiest people in the state and nation. The purpose of the local health department is to equip residents and communities to achieve and maintain optimum personal and community health by emphasizing health promotion, disease prevention, and environmental protection.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. No Notable Base Budget Adjustments
Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. No Addenda Added
PUBLIC HEALTH DEPARTMENT Department Description and Financial Data Public Health Department This department provides public health services, environmental health services, and medical services for County residents. The local health department offers services to prevent and control the spread of contagious diseases, including child and adult immunizations against vaccine-preventable illnesses. In the area of environmental health, the department provides site evaluation and permits for on-site sewage disposal (septic systems) and wells. The inspection of restaurants, schools, day care centers, camps, and festival events to ensure food safety is also conducted, as well as, inspections of marina and migrant labor camps, and public swimming facilities. Through local health department clinics, schools, homes, and at other sites within the community, the department provides an array of services, including well baby care, maternity care and family planning. FY 10 Revised EXPENDITURES BY DEPARTMENT Public Health
$
449,886
FY 10 Actual $
431,313
FY 11 Approved $
431,313
FY 12 Base $
431,313
FY 12 Addenda
+ $
= -
FY 12 Approved $
431,313
Change App 11/ App 12 $
-
SOCIAL SERVICES
Citizens
Board of Supervisors
Social Services Board
Social Services
SOCIAL SERVICES Budget Summary FY 12 Approved
Change App 11/ App 12
-
$ 6,617,914
$ (152,753)
$
-
$ 6,617,914
$ (152,753)
$ 3,432,333 $ 332,240 $ 2,853,341 $ -
$ $ $ $
-
$ 3,432,333 $ 332,240 $ 2,853,341 $ -
$ 1,144 $ 12,265 $ (166,162) $ -
$ 6,770,667
$ 6,617,914
$
-
$ 6,617,914
$ (152,753)
$ 5,247,342 $ 248,724 $ $ 106,623 $ 5,602,689
$ 5,434,517 $ 268,472 $ $ 70,000 $ 5,772,989
$ 5,279,010 $ 287,017 $ $ 70,000 $ 5,636,027
$ $ $ $ $
-
$ 5,279,010 $ 287,017 $ $ 70,000 $ 5,636,027
$ (155,507) $ 18,545 $ $ $ (136,962)
$ 1,004,543
$
$
$
981,887
$
-
$
$
$ 6,844,726
$ 6,408,855
$ 6,770,667
$ 6,617,914
$
-
$ 6,617,914
66
66
65
65
(1)
64
FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
EXPENDITURES BY DEPARTMENT Social Services
$ 6,844,726
$ 6,408,855
$ 6,770,667
$ 6,617,914
$
TOTAL EXPENDITURES
$ 6,844,726
$ 6,408,855
$ 6,770,667
$ 6,617,914
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Public Assistance Capital Outlay
$ 3,490,381 $ 335,251 $ 3,019,094 $ -
$ 3,396,395 $ 331,883 $ 2,679,970 $ 606
$ 3,431,189 $ 319,975 $ 3,019,503 $ -
TOTAL EXPENDITURES
$ 6,844,726
$ 6,408,855
REVENUE BY CLASSIFICATION State/Federal Assistance Federal Pass Through Fund Balance Local Recovered Costs TOTAL DESIGNATED REVENUE
$ 5,501,711 $ 268,472 $ $ 70,000 $ 5,840,183
TOTAL UNDESIGNATED REVENUE TOTAL REVENUES Total Authorized Personnel (FTE)
806,167
997,678
FY 12 Addenda =
+
981,887
(15,791)
$ (152,753)
SOCIAL SERVICES Division Description The Social Services Division promotes the stability and self-sufficiency of community families through employment services, services to prevent family breakdown, and protection of children and older/disabled adults. The specific service areas are Adult and Adult Protective Services, Adoption, Foster Care, Child Care, Child Protection, and Employment Services. The Assistance Division promotes the stability and selfsufficiency of community families through Temporary Assistance to Needy Families, Food Stamps, Medicaid, Fuel Assistance, Crisis Fuel Assistance, and General Relief. Both the Services and Financial Assistance Divisions work closely with other community agencies to promote the stability and selfsufficiency of community families through referrals to services not available in this agency and through promoting the creation of services not currently available in the community. The agency works to avoid duplication of services provided by other agencies and to respond to needs not currently addressed in the community.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. Base Revenue and Expenditure Reconciliation Adjustments â&#x20AC;&#x201C; The base budget revenue and expenditures accounts have been adjusted based on the reconciliation of state and federal funding for FY 11. Each year, following the confirmation of funding available from sources other than County dollars, the base budget for the Department of Social Services is adjusted within the fiscal year, and this adjustment becomes the base budget for the next fiscal year. The FY 11 reconciled County Budget for this Division totaled $6,633,083, $5,566,027 in state and federal dollars and $1,067,056 in County dollars. Based on the reconciliation for FY 11, a total of $136,962 is reduced from the base revenue budget for FY 12 and $153,897 is reduced from base expenditures (a $12,265 increase to operations and maintenance and a $166,162 reduction to public assistance programs).
SOCIAL SERVICES County Funding for Social Services (Before and After Pay Plan Addition) $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000
$FY 05 FY 06 County County Funding Funding Before Pay Agreement Plan
FY 06 FY 07 County County Funding Funding Actual Agreement
FY 07 FY 08 County County Funding Funding Actual Agreement
FY 08 FY 09 County County Funding Funding Actual Agreement
FY 09 County Funding Actual
FY 10 County Funding Actual
FY 11 Budget
FY 12 Budget
Base Salary and Fringe Benefit Adjustments â&#x20AC;&#x201C; The base budget includes funding to support a 3% across the board salary increase for County employees on July 1, 2011, a group life insurance rate decrease from 1.11% to 0.28% and an unemployment insurance rate increase from 0.775% to 1.12%. All other fringe benefit rates remain unchanged for FY 12.
Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. No Addenda Added
SOCIAL SERVICES Department Description and Financial Data Social Services The Department of Social Services assists families and individuals in becoming socially and economically self-sufficient and independent. In cases where client or community limitations preclude independence, the department focuses, in the least intrusive manner, on services that families and individuals cannot better provide for themselves.
EXPENDITURES BY DEPARTMENT Social Services Authorized Personnel (FTEs)
FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
$ 6,844,726
$ 6,408,855
$ 6,770,667
$ 6,617,914
66
66
65
FY 12 Addenda
+
65
$
= -
(1)
FY 12 Approved
Change App 11/ App 12
$ 6,617,914
$ (152,753)
64
PARKS AND RECREATION
Citizens
Board of Supervisors
County Administrator
Assistant County Administrator Parks and Recreation
Administration
Aquatics
Athletics
Community Recreation Programs
Outdoor Recreation
Parks and Playgrounds
Senior Tours & Senior Recreation Programs
Special Programs
Summer Programs
PARKS AND RECREATION Budget Summary FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
FY 12 Addenda =
+
Change App 11/ App 12
FY 12 Approved
EXPENDITURES BY DEPARTMENT Administration Aquatics Athletics Community Recreation Programs Outdoor Recreation Parks and Playgrounds Senior Tours Senior Recreation Program Special Programs Summer Programs TOTAL EXPENDITURES
$ $ $ $ $ $ $ $ $ $ $
503,988 61,081 130,341 18,975 18,596 17,426 10,224 2,938 14,831 14,229 792,629
$ $ $ $ $ $ $ $ $ $ $
494,346 59,115 130,341 11,831 15,482 15,178 10,085 2,539 8,373 13,278 760,569
$ $ $ $ $ $ $ $ $ $ $
504,413 47,820 125,199 21,273 21,793 13,537 13,219 2,811 5,975 14,206 770,246
$ $ $ $ $ $ $ $ $ $ $
510,279 47,595 124,885 21,215 21,633 13,350 13,205 2,803 5,975 14,078 775,018
$ $ $ $ $ $ $ $ $ $ $
15,000 15,000
$ $ $ $ $ $ $ $ $ $ $
510,279 62,595 124,885 21,215 21,633 13,350 13,205 2,803 5,975 14,078 790,018
$ $ $ $ $ $ $ $ $ $ $
5,866 14,775 (314) (58) (160) (187) (14) (8) (128) 19,772
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES
$ $ $ $
528,597 241,566 22,466 792,629
$ $ $ $
513,220 226,477 20,873 760,569
$ $ $ $
528,860 227,286 14,100 770,246
$ $ $ $
533,632 227,286 14,100 775,018
$ $ $ $
15,000 15,000
$ $ $ $
548,632 227,286 14,100 790,018
$ $ $ $
19,772 19,772
REVENUE BY CLASSIFICATION Local Proceeds-Resale Local Property Rental Local Recovered Costs Local Adult Rec. Fees Local Athletics Fees Local Comm. Rec. Fees Local Senior Tour Fees Local Senior Rec. Fees Local Outdoor Rec. Fees Local Special Event Fees Local Summer Rec. Fees Local Pool Fees Local Fundraising Scholarship Revenue TOTAL DESIGNATED REVENUE
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $
1,500 8,000 38,000 6,102 9,500 1,000 15,100 1,000 16,000 56,000 2,250 154,452
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $
1,640 374 4,953 36,978 6,555 11,419 65 13,600 295 11,933 76,929 2,345 4,427 171,512
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $
1,500 9,000 38,000 500 13,000 500 12,000 1,000 17,000 56,600 149,100
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $
1,500 9,000 38,000 500 13,000 500 12,000 1,000 17,000 56,600 149,100
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $
5,000 (5,000) 15,000 15,000
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $
1,500 9,000 38,000 5,500 13,000 500 12,000 1,000 12,000 71,600 164,100
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $
5,000 (5,000) 15,000 15,000
TOTAL UNDESIGNATED REVENUE
$
638,177
$
589,057
$
621,146
$
625,918
$
-
$
625,918
$
4,772
TOTAL REVENUES
$
792,629
$
760,569
$
770,246
$
775,018
$
15,000
$
790,018
$
19,772
Total Authorized Personnel (FTE)
7
7
7
7
0
7
PARKS AND RECREATION Division Description The Parks and Recreation Division is responsible for offering recreational opportunities for the citizens of Montgomery County. The Division's mission is to provide quality, customer valued recreation programs and facilities that engage participants and add value to the quality of life of the citizens of Montgomery County. The Division offers programming and facilities in the following recreation service areas: Aquatics; Athletics and Team Sports; Youth, Adult and Senior Wellness and Education; Outdoor Recreation; Tours; Special Events; and Summer Programs.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. Base Salary and Fringe Benefit Adjustments â&#x20AC;&#x201C; The base budget includes funding to support a 3% across the board salary increase for County employees on July 1, 2011, a group life insurance rate decrease from 1.11% to 0.28% and an unemployment insurance rate increase from 0.775% to 1.12%. All other fringe benefit rates remain unchanged for FY 12.
Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. $15,000 is Added in Part-Time Salaries to the Frog Pond â&#x20AC;&#x201C; On July 24, 2009 (FY 10), the Federal minimum wage was increased from $6.55 to $7.25 per hour for wage employees; however no increase in part-time wages was provided to Parks and Recreation to cover the increase in wage limit, resulting in inadequate funds to cover actual costs. Therefore, $15,000 is provided to cover actual expenses for lifeguards working part-time at the Frog Pond and is covered 100% by revenue generated from the Frog Pond.
PARKS AND RECREATION Department Description and Financial Data Administration The role of administration is overseeing the operation of all recreational programs and parks facilities. Responsibilities also include the divisionâ&#x20AC;&#x2122;s budget management, marketing, facility design, and planning for future recreational needs. FY 10 Revised EXPENDITURES BY DEPARTMENT Administration
$
FY 10 Actual
503,988
Authorized Personnel (FTEs)
$
FY 11 Approved
494,346
6
$
FY 12 Base
504,413
6
$
+
510,279
6
FY 12 Addenda $
= -
6
Change App 11/ App 12
FY 12 Approved $
510,279
0
$
5,866
6
Aquatics The Frog Pond offers a broad range of programs and swimming lessons. There are swim lessons offered for infants and toddlers, which are for parents as well as children. The lessons are designed to help parents obtain the tools required to work with their children to teach them the foundation of swimming. Levels 1, 2 and 3 are gradual progressions of the swimming strokes and the fundamentals. The stroke and turn clinic teaches the fine-tuning of all strokes and turns with a competitive edge for those who think they want to join a competitive swim team. The focus of our aquatics department follows the direction of the department by providing quality instruction to leisure and educational swimming programs. The goal of the Aquatics Supervisor is to provide safe learning and fun for all in a swimming environment. Through marketing and pride in instruction of our programs and a safe and fun swimming environment provided by the Aquatic Supervisor, the aquatics program can only grow. FY 10 Revised EXPENDITURES BY DEPARTMENT Aquatics
$
FY 10 Actual
61,081
Authorized Personnel (FTEs)
$
FY 11 Approved
59,115
1
$
FY 12 Base
47,820
1
$
+
47,595
1
FY 12 Addenda $
=
15,000
1
Change App 11/ App 12
FY 12 Approved $
62,595
0
$
14,775
1
Athletics The athletics department offers youth athletics focusing on pre-K, elementary and middle school age children and the approach that recreational sport should place more emphasis on educational and social benefits rather than competition. Athletic programming places a strong focus on good sportsmanship - not only from participants, but from parents and spectators as well. Each program is built around teaching the fundamentals of each respective game. Ultimately, it is our goal to ensure that every participant receives an enjoyable and lasting recreation experience in a safe and positive environment. FY 10 Revised EXPENDITURES BY DEPARTMENT Athletics
$
130,341
FY 10 Actual $
130,341
FY 11 Approved $
125,199
FY 12 Base $
124,885
FY 12 Addenda
+ $
= -
Change App 11/ App 12
FY 12 Approved $
124,885
$
(314)
PARKS AND RECREATION Community Recreation Programs Community recreation programs offer a diverse schedule of education/recreation-based activities for youth. Activities include martial arts, cooking, drawing, painting and holiday-themed classes. FY 10 Revised EXPENDITURES BY DEPARTMENT Community Recreation Programs
$
18,975
FY 10 Actual $
11,831
FY 11 Approved $
21,273
FY 12 Base $
FY 12 Addenda
+
21,215
$
= -
Change App 11/ App 12
FY 12 Approved $
21,215
$
(58)
Outdoor Recreation The outdoor recreation programs provide diverse programming based on adventure, conservation, environmental education and experiential education for a wide selection of the population with a focus on high adventure sports. Montgomery County was one of the first municipal parks and recreation departments that offered outdoor recreation programs for its citizens in southwest Virginia, and continues to be a driving force in the municipal parks and recreation outdoor industry. FY 10 Revised EXPENDITURES BY DEPARTMENT Outdoor Recreation
$
18,596
FY 10 Actual $
15,482
FY 11 Approved $
21,793
FY 12 Base $
FY 12 Addenda
+
21,633
$
= -
Change App 11/ App 12
FY 12 Approved $
21,633
$
(160)
Parks and Playgrounds Montgomery County has seven park offerings throughout the county. Each park is unique in its own way, ranging from small pocket parks to linear biking and hiking trails to its largest 110 acre Mid-County Park. Swimming, picnicking, hiking, canoeing, kayaking, athletic ball fields, playgrounds, walking tracks, and natural areas are all amenities that can be found throughout Montgomery Countyâ&#x20AC;&#x2122;s park system. Private pool and shelter rentals are available and offer enjoyment for the whole family. FY 10 Revised EXPENDITURES BY DEPARTMENT Parks and Playgrounds
$
17,426
FY 10 Actual $
15,178
FY 11 Approved $
13,537
FY 12 Base $
13,350
FY 12 Addenda
+ $
= -
Change App 11/ App 12
FY 12 Approved $
13,350
$
(187)
PARKS AND RECREATION Senior Tours Travel to exciting new places off the beaten path! These tours and excursions have been designed and selected specifically for active travelers 50 and over who like to explore regional interests and attractions and share their curiosity about the area while discovering the areaâ&#x20AC;&#x2122;s well kept secrets and making new friends. The one day excursions are sightseeing at its best! Excursions are planned to nearby cities, visiting museums, sporting events, festivals, professional theater and dining destinations. FY 10 Revised EXPENDITURES BY DEPARTMENT Senior Tours
$
10,224
FY 10 Actual $
10,085
FY 11 Approved $
13,219
FY 12 Base $
FY 12 Addenda
+
13,205
$
= -
Change App 11/ App 12
FY 12 Approved $
13,205
$
(14)
Senior Recreation Programs Montgomery County offers adults 50+ a wealth of programs and activities to encourage enrichment of their lives through activity and knowledge. Educational and wellness programs promote physical and mental health; well-being focusing on preventive senior health issues; health screenings/clinics; and issues facing the active older adult. Monthly luncheons provide an opportunity to meet socially and enjoy activities. Some of the programs seniors are involved in are the Mountain Trekkers Hiking Club and the New River Valley Senior Olympic-Games. FY 10 Revised EXPENDITURES BY DEPARTMENT Senior Recreation Program
$
2,938
FY 10 Actual $
2,539
FY 11 Approved $
2,811
FY 12 Base $
FY 12 Addenda
+
2,803
$
= -
Change App 11/ App 12
FY 12 Approved $
2,803
$
(8)
Special Programs The purpose of special programs is to provide the community of Montgomery County with quality programs that they can not only enjoy and have fun with, but can also learn and grow in the community. Our programs provide a broad range of special events that can span from strictly youth to fun for the whole family. These programs can range from Haunted Trails on Halloween to fun and creative Christmas themed programs. We are also involved in special summer time events like our new Rock the Pond series and our Pool Party for Pooches program that benefits the Montgomery County Humane Society. Our programs are not only to provide fun and entertainment for our community, but to also get our citizens involved in the bettering of our community. FY 10 Revised EXPENDITURES BY DEPARTMENT Special Programs
$
14,831
FY 10 Actual $
8,373
FY 11 Approved $
5,975
FY 12 Base $
5,975
FY 12 Addenda
+ $
= -
Change App 11/ App 12
FY 12 Approved $
5,975
$
-
PARKS AND RECREATION Summer Programs Summer Programs provide a broad range of services to our community members. One of our largest programs is Frog Hoppers Camp. This camp provides a safe and fun environment for children that will ensure growth and education about the outdoors, swimming, and crafts. This camp is for children entering 1st grade to students leaving the 5th grade. In this camp children will receive free swim lessons that are supervised by a water safety instructor. Fun and education craft materials will be provided. They will participate in nature hikes, fun games, and field trips that will get the children active and ensure a fun and education experience for all involved. The goal of our summer programs is to teach children that it is fun to get up and get out and Go Play. FY 10 Revised EXPENDITURES BY DEPARTMENT Summer Programs
ď&#x20AC;
$
14,229
FY 10 Actual $
13,278
FY 11 Approved $
14,206
FY 12 Base $
14,078
FY 12 Addenda
+ $
= -
Change App 11/ App 12
FY 12 Approved $
14,078
$
(128)
REGIONAL LIBRARY SYSTEM
Citizens
Board of Supervisors
Library Board
Regional Library System
REGIONAL LIBRARY SYSTEM Budget Summary FY 10 Actual
FY 11 Approved
FY 12 Base
EXPENDITURES BY DEPARTMENT Regional Library System
$ 1,987,167
$ 1,731,205
$ 1,705,647
$ 1,739,965
$
(23,334)
$ 1,716,631
$
10,984
TOTAL EXPENDITURES
$ 1,987,167
$ 1,731,205
$ 1,705,647
$ 1,739,965
$
(23,334)
$ 1,716,631
$
10,984
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay Lump Sum Reduction TOTAL EXPENDITURES
$ 1,500,691 $ 444,045 $ 42,431 $ $ 1,987,167
$ 1,325,573 $ 384,618 $ 21,013 $ $ 1,731,205
$ 1,346,252 $ 358,895 $ 500 $ $ 1,705,647
$ 1,380,570 $ 359,145 $ 250 $ $ 1,739,965
$ $ $ $ $
(23,334) (23,334)
$ 1,357,236 $ 359,145 $ 250 $ $ 1,716,631
$ $ $ $ $
10,984 250 (250) 10,984
REVENUE BY CLASSIFICATION Local Interest Local Photo Copy Sales Local Library Fines Local Library Fees Floyd Contribution Blacksburg Contribution Christiansburg Contribution Local Donations Local Recovered Costs State Aid TOTAL DESIGNATED REVENUE
$ $ $ $ $ $ $ $ $ $ $
$ $ $ $ $ $ $ $ $ $ $
$ $ $ $ $ $ $ $ $ $ $
$ $ $ $ $ $ $ $ $ $ $
12,000 66,262 74,278 12,000 8,000 183,818 356,358
$ $ $ $ $ $ $ $ $ $ $
3,000 5,138 (10,112) 1,989 15
$ $ $ $ $ $ $ $ $ $ $
15,000 71,400 64,166 12,000 8,000 185,807 356,373
$ $ $ $ $ $ $ $ $ $ $
3,000 5,138 (10,112) 1,989 15
TOTAL UNDESIGNATED REVENUE
$ 1,517,554
$ 1,268,369
$ 1,349,289
$ 1,383,607
$
(23,349)
$ 1,360,258
$
10,969
TOTAL REVENUES
$ 1,987,167
$ 1,731,205
$ 1,705,647
$ 1,739,965
$
(23,334)
$ 1,716,631
$
10,984
Total Authorized Personnel (FTE)
15,168 71,242 6,758 74,278 12,000 15,000 24,086 12,050 239,031 469,613
23.88
16,022 74,979 5,464 74,293 12,000 15,011 25,781 12,050 227,236 462,836
23.88
12,000 66,262 74,278 12,000 8,000 183,818 356,358
20.5
FY 12 Addenda =
Change App 11/ App 12
FY 10 Revised
+
21
(0.50)
FY 12 Approved
20.5
REGIONAL LIBRARY SYSTEM Division Description The Montgomery-Floyd Regional Library System has branch libraries in Blacksburg, Christiansburg, Shawsville and Floyd and offers information and reading materials in a variety of formats, including downloadable audio books and e-books. Wireless access is available in each library, as well as public computers providing access to the Internet, databases and a selection of office and entertainment software. The Christiansburg and Floyd libraries maintain special sections for genealogy and local history. Staff members check materials in and out and are trained to help citizens use the library and find information. Library activities include summer reading programs for all ages, special events, programs, book discussion groups, computer classes and story times. Public meeting rooms in each library branch, and conference rooms in Blacksburg, Meadowbrook and Floyd, are available to individuals and groups to use on a first come, first served basis.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. Base Salary and Fringe Benefit Adjustments – The base budget includes funding to support a 3% across the board salary increase for County employees on July 1, 2011, a group life insurance rate decrease from 1.11% to 0.28% and an unemployment insurance rate increase from 0.775% to 1.12%. All other fringe benefit rates remain unchanged for FY 12.
Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. $15 is Added to the Library’s Revenue Budget for FY 12 – This adjustment is made to reflect the state budget adjustments projected for state aid reimbursements by the Library of Virginia for FY 12 (increase of $1,989) and adjustments made to reflect estimated collections for other library fees and fines for FY 12 (decrease of $1,974). ($23,334) is Reduced to Reflect 0.50 FTE Held Vacant Due to the County Hiring Freeze – At the beginning of FY 10, the County instituted a hiring freeze on vacant positions. The Library currently has one 0.50 FTE vacant position which is frozen. This addendum captures the dollars saved from holding this position vacant in FY 12.
REGIONAL LIBRARY SYSTEM Department Description and Financial Data Regional Library System Regional staff maintains the computers and equipment, plans services for children and programs for adults, and orders, processes and catalogs library materials. Administration is responsible for managing the library system, establishing policies, maintaining accounting records, preparing reports, purchasing supplies and processing invoices for payment.
EXPENDITURES BY DEPARTMENT Regional Library System Authorized Personnel (FTEs)
FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
$ 1,987,167
$ 1,731,205
$ 1,705,647
$ 1,739,965
23.875
23.875
20.5
FY 12 Addenda
+
21
$
(23,334) (0.50)
=
Change App 11/ App 12
FY 12 Approved $ 1,716,631 20.5
$
10,984
PLANNING AND GIS SERVICES
Citizens
Board of Supervisors
County Administrator
Planning and GIS
Planning
GIS
PLANNING AND GIS SERVICES Budget Summary FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
FY 12 Addenda =
+
Change App 11/ App 12
FY 12 Approved
EXPENDITURES BY DEPARTMENT Planning GIS TOTAL EXPENDITURES
$ $ $
548,162 244,664 792,826
$ $ $
360,487 212,994 573,481
$ $ $
358,282 231,987 590,269
$ $ $
361,992 235,128 597,120
$ $ $
-
$ $ $
361,992 235,128 597,120
$ $ $
3,710 3,141 6,851
EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay
$ $ $
560,418 229,908 2,500
$ $ $
489,946 81,035 2,500
$ $ $
492,979 97,290 -
$ $ $
499,830 97,290 -
$ $ $
-
$ $ $
499,830 97,290 -
$ $ $
6,851 -
TOTAL EXPENDITURES
$
792,826
$
573,481
$
590,269
$
597,120
$
-
$
597,120
$
6,851
REVENUE BY CLASSIFICATION Local Rezoning/Subdivision Permits Local Site Plan Review Local Map/Ordinance Sales Local GIS Sales Local Technology Fees Fund Balance (Wireless 911) Local Recovered Costs TOTAL DESIGNATED REVENUE
$ $ $ $ $ $ $ $
23,036 1,000 1,800 1,000 22,000 48,836
$ $ $ $ $ $ $ $
19,986 2,960 31 1,418 18,858 431 43,684
$ $ $ $ $ $ $ $
23,036 1,000 1,800 1,000 22,000 48,836
$ $ $ $ $ $ $ $
23,036 1,000 1,800 1,000 22,000 48,836
$ $ $ $ $ $ $ $
-
$ $ $ $ $ $ $ $
23,036 1,000 1,800 1,000 22,000 48,836
$ $ $ $ $ $ $ $
-
TOTAL UNDESIGNATED REVENUE
$
743,990
$
529,797
$
541,433
$
548,284
$
-
$
548,284
$
6,851
TOTAL REVENUES
$
792,826
$
573,481
$
590,269
$
597,120
$
-
$
597,120
$
6,851
Total Authorized Personnel (FTE)
7
7
6
6
0
6
PLANNING AND GIS SERVICES Division Description The Division of Planning and GIS Services is responsible for the development and execution of County comprehensive planning activities, the implementation of County land development ordinances, the development and implementation of County Geographic Information System (GIS) (co-partner with General Services), Land Development Office (LDO), analysis of land use issues and spatial data in support of better County decision making, and providing staff support to the Board of Supervisors, Planning Commission, Board of Zoning Appeals, and related committees.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. Base Salary and Fringe Benefit Adjustments â&#x20AC;&#x201C; The base budget includes funding to support a 3% across the board salary increase for County employees on July 1, 2011, a group life insurance rate decrease from 1.11% to 0.28% and an unemployment insurance rate increase from 0.775% to 1.12%. All other fringe benefit rates remain unchanged for FY 12.
Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue.
No Addenda Added
PLANNING AND GIS SERVICES Department Description and Financial Data Planning The Planning Department is responsible for the development and implementation of the County’s Comprehensive Plan and related village plans; the administration of the County’s zoning and subdivision ordinances; the preparation of long and short range planning information and studies for County officials and residents; grant preparation for hazard mitigation, enhancement, community development block grant and other programs as assigned by the County Administrator; the implementation of an ongoing planning education and information program; and support for other departments in the areas of planning, land use development and zoning. The department also provides staff support for the Planning Commission, Board of Zoning Appeals, Agricultural & Forrestal District Advisory Committee and the Greenways & Pathways Corridor Committee. FY 10 Revised EXPENDITURES BY DEPARTMENT Planning
$
FY 10 Actual
548,162
Authorized Personnel (FTEs)
$
FY 11 Approved
360,487
6
$
FY 12 Base
358,282
6
$
+
361,992
4
FY 12 Addenda $
4
= -
Change App 11/ App 12
FY 12 Approved $
361,992
0
$
3,710
4
GIS The GIS Services department’s mission is to plan, create, organize, implement, and administer the County's Geographic Information Systems (GIS), ortho and oblique aerial imagery and LiDAR data warehouse, Land Development Office (LDO), and the E911 street name and number ordinance. The overall goal is to coordinate, facilitate, and manage the use of GIS and LDO at departmental, office, enterprise, and multijurisdictional scale. Direct activities include GIS/LDO strategic enterprise planning; enterprise GIS/LDO management; creation, development, and maintenance of enterprise spatial data; E-911 site address and street name maintenance; spatial data analysis and modeling; end-user GIS & LDO application training; custodian for VGIN and County generated aerial ortho and oblique imagery; LiDAR topography, and the development and maintenance of internal and external iGIS web-enabled applications. FY 10 Revised EXPENDITURES BY DEPARTMENT GIS Authorized Personnel (FTEs)
$
FY 10 Actual
244,664 1
$
FY 11 Approved
212,994 1
$
FY 12 Base
231,987 2
$
FY 12 Addenda
+
235,128 2
$
= 0
Change App 11/ App 12
FY 12 Approved $
235,128 2
$
3,141
ECONOMIC DEVELOPMENT
Citizens
Board of Supervisors
County Administrator
Economic Development
ECONOMIC DEVELOPMENT Budget Summary FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
FY 12 Addenda
+
Change App 11/ App 12
FY 12 Approved
=
EXPENDITURES BY DEPARTMENT Economic Development TOTAL EXPENDITURES
$ $
495,209 495,209
$ $
486,649 486,649
$ $
351,435 351,435
$ $
358,785 358,785
$ $
5,000 5,000
$ $
363,785 363,785
$ 12,350 $ 12,350
EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Direct Payments Capital Outlay TOTAL EXPENDITURES
$ $ $ $ $
287,850 77,405 128,774 1,180 495,209
$ $ $ $ $
286,678 70,018 128,774 1,179 486,649
$ $ $ $ $
291,950 59,485 351,435
$ $ $ $ $
299,300 59,485 358,785
$ $ $ $ $
5,000 5,000
$ $ $ $ $
299,300 64,485 363,785
$ 7,350 $ 5,000 $ $ $ 12,350
REVENUE BY CLAS S IFICATION Local Recovered Costs Governor's Opportunity Fund TOTAL DES IGNATED REVENUE
$ $ $
$ $ $
30,677 30,677
$ $ $
$ $ $
-
$ $ $
TOTAL UNDES IGNATED REVENUE
$
495,209
$
455,973
$
351,435
$
358,785
$
5,000
$
363,785
$ 12,350
TOTAL REVENUES
$
495,209
$
486,649
$
351,435
$
358,785
$
5,000
$
363,785
$ 12,350
Total Authorized Personnel (FTE)
-
4
4
-
$ $ $
4
-
4
0
-
$ $ $
4
-
ECONOMIC DEVELOPMENT Division Description The Economic Development Division serves as the primary marketing resource for the County and two towns to generate taxable capital investment and meaningful job creation. The Board of Supervisors has adopted a long-range Economic Development Strategic Plan to guide and focus resources. The plan outlines five major program goals: recruitment of new industry, retention and expansion of existing business and industry, market research, workforce development and product (sites and buildings) development. The division works closely with the Economic Development Authority, Economic Development Commission, and the MBC Development Corporation serving both as staff and partners in attracting new investment to the County, as well as supporting the success of existing businesses. The Division also partners with the towns of Blacksburg and Christiansburg to develop appropriate business inside the towns.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. Base Salary and Fringe Benefit Adjustments â&#x20AC;&#x201C; The base budget includes funding to support a 3% across the board salary increase for County employees on July 1, 2011, a group life insurance rate decrease from 1.11% to 0.28% and an unemployment insurance rate increase from 0.775% to 1.12%. All other fringe benefit rates remain unchanged for FY 12.
Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. $5,000 is Added for Professional Services at the Falling Branch Corporate Park â&#x20AC;&#x201C; This increase is added to cover yearly tree and brush removal and general park maintenance at the Falling Branch Corporate Park. The County does not have the equipment to maintain the park. These funds cover the cost of annual maintenance of the property.
ECONOMIC DEVELOPMENT Department Description and Financial Data Economic Development The Economic Development staff is primarily focused on carrying out the Boardâ&#x20AC;&#x2122;s Strategic Plan objectives, with particular emphasis on retention of technology based existing business assistance and recruitment of target industry. FY 10 Revised EXPENDITURES BY DEPARTMENT Economic Development Authorized Personnel (FTEs)
$
FY 10 Actual
495,209 4
$
FY 11 Approved
486,649 4
$
FY 12 Base
351,435 4
$
FY 12 Addenda
+
358,785 4
$
=
5,000 0
Change App 11/ App 12
FY 12 Approved $
363,785 4
$
12,350
OTHER AGENCIES
Citizens
Board of Supervisors
Other Agencies
OTHER AGENCIES Budget Summary FY 12 Addenda =
FY 12 Approved
Change App 11/ App 12
13,280 30,000 730 (22,224) 770 22,556
$ 775,006 $ 96,790 $ 64,524 $ 105,115 $ 221,387 $ 1,262,822
$ 12,480 $ 30,000 $ 730 $ (22,224) $ 770 $ 21,756
$ $ $ $ $
$ $ $ $ $
FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
EXPENDITURES BY AGENCIES Human Service Agencies Public Safety Agencies Educational/Cultural Agencies Environmental Agencies Economic Development Agencies TOTAL EXPENDITURES
$ 746,660 $ 66,790 $ 64,393 $ 127,339 $ 222,085 $ 1,227,267
$ 737,710 $ 50,650 $ 56,279 $ 115,336 $ 221,326 $ 1,181,301
$ 762,526 $ 66,790 $ 63,794 $ 127,339 $ 220,617 $ 1,241,066
$ 761,726 $ 66,790 $ 63,794 $ 127,339 $ 220,617 $ 1,240,266
$ $ $ $ $ $
REVENUE BY CLAS S IFICATION Recovered Costs State Extension Office Reimbursement Shared Expenses State M edical Examiner TOTAL DES IGNATED REVENUE
$ $ $ $ $
$ $ $ $ $
$ $ $ $ $
$ $ $ $ $
-
$ $ $ $ $
-
TOTAL UNDES IGNATED REVENUE
$ 1,227,267
$ 1,172,157
$ 1,241,066
$ 1,240,266
$
22,556
$ 1,262,822
$ 21,756
TOTAL REVENUES
$ 1,227,267
$ 1,181,301
$ 1,241,066
$ 1,240,266
$
22,556
$ 1,262,822
$ 21,756
-
8,911 233 9,144
-
+
-
-
OTHER AGENCIES Division Description The Division consists of all outside agencies that are funded by County General Fund dollars. Agencies that receive funding are divided among five categories: Human Service Agencies, Public Safety Agencies, Education/Cultural Agencies, Environmental Agencies, and Economic Development Agencies.
Budget Discussion PAYMENTS TO HUMAN SERVICE AGENCIES $361,304 is included for the New River Valley Detention Home, an increase of $15,780 – The NRVDH’s request for FY 11 is $361,304 which includes $346,511 for operations based on the County’s usage of the facility and $14,793 which is level capital funding based on the County’s ownership of the facility. The agency received a total of $345,524 in the FY 11 budget. In the FY 10 request, the formula for determining operating contributions was changed to allocate costs among participant jurisdictions on the basis of days used, averaged over a 3 year period. Under the revised formula, Montgomery County’s billed usage for the facility for FY 12 is $346,511 or 59.85% of the total operating funding. In addition, the Commission is requesting funds to cover the capital costs of facility repairs and equipment replacements. The facility is over 30 years old and requires upgrades and equipment for licensure compliance. Owner jurisdictions are asked to contribute capital funding based on their percentage of ownership in the facility. Undesignated surplus funds at year end will also be placed in the capital fund with a goal of accumulating monies over the next five years to cover the required facility upgrades. A total of $25,000 is requested from all jurisdictions for FY12. Since Montgomery County’s share of ownership is 59.17%, $14,793 is requested. The increase requested from Montgomery County, including operating and capital funding, is $15,780, and full funding is provided.
Locality Giles Montgomery Pulaski Radford Total
% Usage 3.55% 59.85% 30.82% 5.78% 100.00%
FY 12 Operating % Funding Ownership $20,539 11.81% $346,511 59.17% $178,451 20.84% $33,467 8.18% $578,969 100.00%
FY 12 Cap. Total Joint Funding Funding $2,953 $23,492 $14,793 $361,304 $5,210 $183,661 $2,045 $35,512 $25,000 $603,969
% of Joint Funding 3.89% 59.82% 30.41% 5.88% 100.00%
$30,994 is included for the NRV Free Clinic, which is level funding – The agency received $30,994 in the FY 11 budget and the clinic requested level funding for this fiscal year. The clinic provides medical and dental care as well as pharmaceuticals to uninsured citizens of the New River Valley who live below the Federal Poverty Guidelines. Historical funding and the percentage of clients served by locality are presented below. The County also provides the building at 215 Roanoke Street which was renovated for the clinic. Assuming the Free Clinic had to rent space equivalent to the building provided by the County, the rental costs would likely exceed $64,352 (8,044 square feet X $8.00).
OTHER AGENCIES FY 2010 Clients Clients as Served % of Total Montgomery County
1970
Pulaski County
**
Floyd County
204
Giles County
568
Radford City Total
65% ** 7% 19% 9%
269 3011
FY 2011
Actual Funding $ 30,994 ** $ 3,680 $ 8,000 $ 5,853
100% $
Funding as % of Total
48,527
Clients Served
64% ** 8% 16% 12%
277
65% $ 30,994 ** 7% $ 19% $ 8,000 9% $ 5,853
69% ** 0% 18% 13%
3101
100% $ 44,847
100%
2029
**
** 210 585
100%
* Actual
Clients as % of Total
Funding Actual as % of Clients Total Served Funding
*Projected
2089 ** 216 602 285 3192
FY 2012 Clients Rec. as % of Total Funding
65% ** 7% 19% 9%
$
Funding as % of Total
$ $ $
30,994 ** 8,000 5,853
69% ** 0% 18% 13%
100% $
44,847
100%
*Projected
$50,625 is included for the New River Community Action and $30,471 is included for Montgomery County Emergency Assistance Program, which is level funding – The New River Community Action (NRCA) agency requested level funding for FY 12 and serves low-income residents of Montgomery, Pulaski, Floyd, and Giles Counties and the City of Radford. The agency’s goal is eliminating poverty. The County funds also support a Community Service Worker position in NRCA that administers the Montgomery County Emergency Assistance Program (MCEAP). MCEAP partners with NRCA to provide emergency assistance to County residents only. In FY 11 MCEAP received $30,471. MCEAP requests $41,254, an increase of $10,783, to cover an increase in salary, fringe benefits and indirect charges. Due to budget constraints, the County is unable to provide additional funding at this time. $30,471 is provided for the Montgomery County Emergency Assistance Program.
Clients Served Montgomery County
4668
Pulaski County
4750
Floyd County
1480
Giles County
2237
Radford City Total
1541 14676
New River Community Action: Locality Funding & Clients Served FY 2010 FY 2011 Funding Funding Clients as as % of Clients Clients as as % of % of Total Total Served % of Total Total Funding Funding
32% 32% 10% 15% 11%
$ $ $ $ $
57,007 52,757 28,025 14,100 13,642
34% 32% 17% 9% 8%
100% $
165,531
100%
4629 4238 1280 2266 1509 13922
33% 30% 9% 16% 11%
$ $ $ $ $
50,625 52,757 25,223 13,680 13,642
32% 34% 16% 9% 9%
100% $
155,927
100%
Clients Served 4329 4141 1232 2092 1318 13112
FY 2012 Clients as % of Total Funding
33% 32% 9% 16% 10%
Funding as % of Total
$ $ $ $ $
50,625 52,757 25,223 13,680 13,642
32% 34% 16% 9% 9%
100% $
155,927
100%
$37,381 is included for the Women’s Resource Center, which is level funding – The agency received $37,381 in the FY 11 budget, and requested level funding for FY 12. Historical funding and the percentage of clients served by locality are presented below. The Women’s Resource Center provides services to adult and child citizens who have experienced domestic and/or sexual violence. The agency provides emergency advocacy, a live crisis hotline, an emergency and transitional shelter, emergency food and supplies, crisis counseling, legal advocacy and other services. Women's Resource Center FY 2011 Funding Clients Funding as % of Clients as % of as % of Served Total Funding Total Funding Total
FY 2010 Clients Served Montgomery County
8502
Pulaski County
4721
Floyd County
2498
Giles County
2786
Radford City Total
3276 21783
Clients as % of Total
39% 22% 11% 13% 15%
$ $ $ $ $
47,012 24,070 4,985 5,640 13,708
49% 25% 5% 6% 14%
100% $ 95,415
100%
10502 6221 2498 2786 3276 25283
42% 25% 10% 11% 13%
$ $ $ $ $
37,381 22,000 4,487 5,358 13,708
45% 27% 5% 6% 17%
100% $ 82,934
100%
FY 2012 Clients Clients as Served % of Total 10502 6221 2498 2786 3276 25283
$ $ $ $ $
Funding 37,381 22,000 4,487 5,358 13,708
100% $
82,934
42% 25% 10% 11% 13%
Funding as % of Total
45% 27% 5% 6% 17% 100%
OTHER AGENCIES $5,051 is included for the New River Family Shelter, which is level funding – The agency requested $5,051 in the FY 12 budget; therefore, this amount represents level funding. The Shelter is able to provide shelter services, through its facilities or in hotel rooms, to 30% of those seeking shelter. Others seeking shelter can receive either out-of-town shelter services or bus tickets to other lodging arrangements. Last year approximately 80% of clients residing in established shelter space moved into permanent housing upon leaving the shelter. The Shelter has the potential to serve all localities in the New River Valley. Other New River Valley localities have not historically been asked to fund the shelter due to the negligible number of clients outside of Montgomery County. $6,170 is included for the NRV Literacy Volunteers, which is level funding – The agency requested $6,170 in the FY 12 budget, which represents level funding. The LVA-NRV’s request will be used to support payroll expenses for the Program Manager, Basic Literacy Coordinator and the ESOL Coordinator. Historical funding and the percentage of clients served by locality are presented below. NRV Literacy Volunteers % of FY10 FY11 Total $6,170 $6,170 46.17% $3,800 $2,825 21.14% $1,000 $900 6.73% $470 $470 3.52% $0 $500 3.74% $2,500 $2,500 18.71% $0 $0 0.00% $13,940 $13,365 100%
Locality Montgomery Pulaski Floyd Giles Radford Town of Blacksburg Town of Christiansburg Total
*09/10 Actuals
FY 12 $6,170 $2,825 $900 $470 $500 $2,500 $0 $13,365
% of Total 46.17% 21.14% 6.73% 3.52% 3.74% 18.71% 0.00% 100%
*Projected
NRV Literacy Volunteers - Clients Served Locality Montgomery Pulaski Floyd Giles Radford
FY 10 % 61 61.00% 18 18.00% 16 16.00% 3 3.00% 2 2.00% 100 100.00% *Actuals
FY 12
%
60 30 28 15 8 141
42.55% 21.28% 19.86% 10.64% 5.67% 100.00%
*Projected
$143,569 is included for the New River Valley Community Services Board, which is level funding – The agency requested $143,569 in the FY 12 budget; therefore, the amount requested represents level funding. The tables outline the clients served by jurisdiction and the funding by locality since FY 09. Total projections for clients that will be served in FY 12 total 45.8% and if requested funding levels are provided by all localities in the New River area, total funding for Montgomery County for FY 11 will remain at 40.6%. Com m unity Services Board- Local Funding Locality
FY10
FY11
146,499
146,499
143,569
40.6%
143,569
40.6%
Montgomery
2,805
3,012
3,074
45.8%
3,074
45.8%
Pulaski
89,646
89,646
87,853
24.8%
87,853
24.8%
Pulaski
1,604
1,871
1,910
28.5%
1,910
28.5%
Floyd
35,915
35,915
32,324
9.1%
32,324
9.1%
Floyd
433
474
484
7.2%
484
7.2%
Giles
52,500
52,500
51,450
14.5%
51,450
14.5%
Giles
545
620
679
10.1%
679
10.1%
Radford
Montgomery
Radford Total
% of Total
FY 12
Com m unity Services Board- Clients Served
FY09
% of Total
39,289
39,289
38,503
10.9%
38,503
10.9%
363,849
363,849
353,699
100.00%
353,699
100.00%
Locality
Total
FY 09
FY 10
FY 11
% of Total
FY 12
% of Total
556
550
561
8.4%
561
8.4%
5,943
6,527
6,708
100.00%
6,708
100.00%
OTHER AGENCIES $16,652 is included for the Agency on Aging for agency programs and $14,000 is included for one weekly congregate meal, which is level funding – The agency requested $17,152, which is an increase of $500 for agency programs and $14,000 is to continue an additional congregate meal per week for residents of Montgomery County. In FY 04, the Board of Supervisors agreed to provide 100% of local funds to cover one meal weekly, which would ensure Montgomery County residents would receive three congregate meals per week. The agency requests a total of $31,152 in order to increase base funding for basic operations from $16,652 to $17,152, a 3% increase. Historical funding and the percentage of clients served by locality are presented below. Locality Montgomery Pulaski Floyd Giles Radford Christiansburg Blacksburg Total
Locality Montgomery Pulaski Floyd Giles Radford C'burg/B'burg
New River Valley Agency on Aging - Locality Funding FY09 FY10 FY11 % of total FY 12 16,652 16,652 16,652 29.77% 16,652 16,652 16,485 15,299 27.35% 15,299 5,800 5,800 5,220 9.33% 5,220 8,200 7,708 7,324 13.09% 7,324 3,586 3,586 3,586 6.41% 3,586 3,040 3,100 3,100 5.54% 3,100 4,741 4,750 4,750 8.49% 4,750 58,671
58,081
55,931
100.00%
55,931
New River Valley Agency on Aging - Clients Served FY10 % FY 11 % FY 12 1,463 20.95% 1,470 20.93% 1,475 1,967 28.17% 1,970 28.04% 1,975 529 7.58% 535 7.62% 540 676 9.68% 680 9.68% 685 675 9.67% 680 9.68% 685 1,673 23.96% 1,690 24.06% 1,710 6,983 100.00% 7,025 100.00% 7,070 *Actuals
*Projected
% of total 29.77% 27.35% 9.33% 13.09% 6.41% 5.54% 8.49% 100.00%
% 20.86% 27.93% 7.64% 9.69% 9.69% 24.19% 100.00%
*Projected
No funding is included for the Council on Human Relations – The Council requested no funding for FY 11 or FY 12 due to its reorganization. The organization has residual funds from prior allocations that will be sufficient to meet its needs until FY 13. In FY 10, the Council on Human Relations received $1,500. The Council’s purpose is to promote understanding and education that addresses human relations issues that threaten to divide the Montgomery County community. Specifically, the Council promotes community building, conflict resolution, and provides support to resolve problems of prejudice and discrimination. $9,185 is included for the New River Valley Senior Services, Inc., a reduction of $2,500 – The Agency requested $14,551, which represents an increase of $2,866. The agency received $11,685 in FY 11. The agency provides transportation services for non-emergencies for sensory and physically disabled persons. If level funded the County would provide 44% of the funding for this agency while the percentage of clients served is projected at only 23%. Therefore, a reduction in funding is approved. With the approved funding level of $9,185, the County is still providing 38% of the funding for this agency while the percentage of clients served is projected at only 23%.
OTHER AGENCIES Locality Funding Montgomery Pulaski Giles Floyd City of Radford
FY10 13,228 10,598 1,342 1,495 2,720 29,383
Clients Served Montgomery Pulaski Giles Floyd City of Radford Total Locality
% 45% 36% 5% 5% 9% 100%
FY 10 69 113 39 35 38 294
FY11 11,685 9,835 1,275 1,346 2,720 26,861 FY 11 70 113 40 37 38 298
% 44% 37% 5% 5% 10% 100%
FY 12 70 113 40 37 38 298
FY 12 9,185 9,835 1,275 1,346 2,720 24,361
% 38% 40% 5% 6% 11% 100%
% 23% 38% 13% 12% 13% 100%
$10,000 is included for the Boys and Girls Club, which is level funding – The agency requested $10,000 in the FY 12 budget. This after school program focuses on five core areas for participating students at the Blacksburg, Christiansburg, and Shawsville Middle Schools on a weekly basis which include: character and leadership; education and career development; health and life skills; the arts; and sports, fitness, and recreation. Funding will be equally split between Blacksburg, Christiansburg, and Shawsville Middle Schools. No funding is included for Brain Injury Services of SW Virginia – The agency requested $3,750 for FY 12. The County provided $800 in one-time funding for Brain Injury Services of Southwest Virginia for FY 11. No funding is included as the County is not currently able to add new agencies for ongoing funding. Brain Injury Services of Southwest Virginia provides case management services for citizens that have suffered brain injuries. $2,913 is included for NRV CARES, which is level funding – The agency requested $4,103 in the FY 12 budget, an increase of $1,190. The agency received $2,913 in the FY 11 budget. NRV CARES is a nonprofit organization dedicated to protecting children and strengthening families through education, advocacy and community partnerships. All programs are aimed at preventing or interrupting the cycle of child abuse. Services are provided for residents in the counties of Montgomery, Pulaski, Floyd, Giles, and in the City of Radford. Historical funding and the percentage of clients served by locality are presented below and on the next page.
Locality Montgomery Pulaski Giles Floyd Radford Total
$ $ $ $ $ $
NRV Cares Locality Funding FY 10 FY 11 % of Total 4,560 $ 2,913 34.02% 4,600 $ 4,600 53.72% 1,692 $ 0.00% $ 0.00% 1,050 $ 1,050 12.26% 11,902 $ 8,563 100.00%
FY 12 % of Total $ 2,913 34.02% $ 4,600 53.72% $ 0.00% $ 0.00% $ 1,050 12.26% $ 8,563 100.00%
OTHER AGENCIES Locality Montgomery Pulaski Giles Floyd Radford Total
NRV Cares Clients Served FY 10 FY11 FY 12 % of Total 84 95 90 31.36% 121 102 99 34.49% 29 40 70 24.39% 3 12 12 4.18% 24 16 16 5.57% 261 265 287 100.00%
$38,749 is included for the Fairview District Home, which represents level funding – The agency requested $38,749 for FY 12, which represents level funding. The Fairview District Home is a 64bed assisted living facility which provides room and board, medication administration, personal care, shopping, daily living skills, community socialization, and financial management for its residents. Locality funding provided to the home is for general operations and capital maintenance of the facility. $17,942 is included for the New River Valley Workshop (Goodwill Industries), which is level funding – The agency requested $17,942 for FY 12, which is level funding. The Workshop provides jobs for mentally handicapped citizens of the New River Valley. In FY 11, the allocation of $17,942 funded two Montgomery County citizens at the workshop. For FY 12, funds totaling $17,942 are requested to maintain services for these two clients. Level funding for the New River Valley Workshop of $17,942 is provided to continue services for the two Montgomery County clients that are served by the New River Valley Workshop.
PAYMENTS TO PUBLIC SAFETY AGENCIES $11,379 is included for State Fire Prevention, which is level funding – The agency received $11,379 in the FY 11 budget; therefore, this amount represents level funding. Based on the invoice from the State Forester for FY 11, the amount needed to cover the fee is $11,379. $13,111 is included for the Emergency Medical Services Council, which is level funding – The agency requested $13,111 in the FY 12 budget; therefore, this amount represents level funding. Funding requests are determined using a per-capita formula based on the 2000 census. The formula was first implemented in FY 01 and calls for annual contributions of $2,500 plus $.15 per County resident. $15,700 is included for the Montgomery County Public Service Authority, which is level funding – These funds are to be used to cover the PSA’s cost of maintaining fire hydrants in the County. $1,600 is included for the Medical Examiner, which is level funding – The agency received $1,600 in the FY 11 budget; therefore, this amount represents level funding. According to §32.1-283 of the Code of Virginia, the medical examiner is paid $20 per case. This recommendation provides the fee for 80 cases. Through January 2011, $400 has been expended, representing 20 cases. $55,000 is included for the Regional 911 Emergency Communications Authority, and increase of $30,000 – The agency received $25,000 in the FY 11 budget. The regional 911 authority is being established to improve communications systems used by law enforcement and emergency personnel in the region. Future plans include housing the consolidated communications center and a central
OTHER AGENCIES Emergency Operations Center in Montgomery County’s new public safety facility. The County, the Towns, and Virginia Tech previously each provided $25,000 toward the project.
PAYMENTS TO EDUCATIONAL/CULTURAL AGENCIES $36,410 is included for New River Community College, an increase of $730 – The agency requested $36,410 in the FY 12 budget. The agency received $35,680 in the FY 11 budget. The County’s funding as well as funding from other local contributing localities is based on a weighted average, local participation formula adopted when the college was established. The formula is a function of three components including: population, true property value, and student enrollment with the greatest weight attributed to student enrollment. The following table illustrates the fund allocation from Montgomery County and surrounding areas. Funds are used for site development costs for capital projects which are not funded by the state. Earmarking these monies for the local share of capital projects will preclude the College from asking localities for additional funds to cover site development costs. Locality Population Montgomery 82,117 Pulaski Giles Floyd Radford
35,022 17,358 15,013 13,506 163,016
%
50.37% 21.48% 10.65% 9.21% 8.29% 100.00%
Prop. Values
%
$ 6,669,686,500 56.69% $ 2,053,124,800 17.45% $ 937,353,300 7.97% $ 1,319,658,700 11.22% $ 785,446,700 6.68% $11,765,270,000 100%
Total Derived Funding % = [(Pop. %) + (PV %) + 3(SE %)] / 5
S.E.
%
1,779 47.78% 822 22.08% 526 14.13% 234 6.29% 362 9.72% 3,723 100.00%
Funding
$ $ $ $ $ $
36,410 15,292 8,870 5,712 6,417 72,701
%
50.08% 21.03% 12.20% 7.86% 8.83% 100.00%
$5,000 is included for The Lyric Council, Inc, which is level funding – The agency requested $5,000 in the FY 12 budget; therefore, this amount represents level funding. The Lyric Theatre is home to many music, theatrical, and film venues. This funding equals the amount provided to the Smithfield Plantation and the Montgomery Museum. $5,000 is included for the Montgomery Museum and Lewis Miller Regional Art Center, Inc., which is level funding – The agency requested $5,000 in FY12 to cover operational costs. The $5,000 will cover costs for building maintenance as well as other general operations. This funding recommendation equals the amount provided to the Smithfield Plantation and the Lyric Council. $5,000 is included for the Smithfield Plantation, which is level funding – The agency requested $5,000 in the FY 12 budget; therefore, this amount represents level funding. This funding recommendation equals the amount provided to the Montgomery Museum and the Lyric Council. $8,114 is included for the Riner Cannery, which is level funding – In prior years; the Board of Supervisors has appropriated $16,228 as supplemental appropriations to Montgomery County Public Schools to operate the Cannery. In FY 08, the Cannery had operational costs of $4,025. Funding was decreased in FY 10 based on new projected costs of operations. Level funding is provided for FY 12. $5,000 is included for the Rosa Peters Community Park, which is level funding – The agency requested $5,000 in the FY 12 budget; therefore, this amount represents level funding. Playground facilities, basketball courts, and a swimming pool allow children and adults the opportunity for community recreation. The park also has a pavilion available for community use upon request. The
OTHER AGENCIES funds will help maintain two positions, a lifeguard and playground supervisor, as well as offset operational and maintenance costs.
PAYMENTS TO ENVIRONMENTAL AGENCIES $33,886 is included for the New River Valley Planning District Commission (NRVPDC), an increase of $542 – The agency requested $33,886, and increase of $542 for FY 12. The agency received $33,344 in the FY 11 budget. The NRVPDC serves as a planning and coordinating body for the localities of Planning District Four. Its mission is to identify and analyze regional issues and facilitate decision-making to resolve those issues, to serve as an information resource through the regional database, and to develop local and regional plans or strategies that will strengthen local governments’ ability to serve their citizens. The requested amount is based on $1.25 per capita rate (an increase of .02) for the County, excluding the towns of Blacksburg and Christiansburg and Virginia Tech. $11,455 is included for the Skyline Soil and Water Conservation District, which is level funding – A total of $12,269 was requested by the Skyline Soil and Water Conservation District for FY 12, which is an increase of $814. Many of the services provided by the District are to landowners and other consumers regarding general soil quality and management information and referral. The agency promotes conservation techniques and better water quality by offering an annual Grazing School throughout the New River Valley, which includes classes on plant science and grazing techniques for livestock. Due to budget constraints, no additional funding is provided. $700 is included for the New River-Highland Resource Conservation and Development Council, which is level funding – A total of $700 was requested by the New River-Highland Resource Conservation and Development Council for FY 12. The council provides regional education, training, and technical assistance on conservation and sustained use of natural resources. The agency receives additional funding from 11 other cities and counties as well as 9 planning and conservation districts. Funding from each jurisdiction is based on a set rate across the board and not based on population. $59,074 is included for the V.P.I. Cooperative Extension Services, a reduction of $22,766 – A total of $81,840 was requested by the V.P.I. Cooperative Extension Services for FY 12. The agency received $81,840 in the FY 11 budget; therefore, this amount represents a reduction of $22,766. Cooperative Extension provides research-based information to residents in the areas of Agriculture, Horticulture, Human and Family Resources and Youth Development. Previously, the County fully funded two full-time agents housed in the County. One of these positions was vacated and not authorized to be filled by the state. The County also partially funded a Dairy Science Agent. This position was eliminated by the state. The $22,766 reduction is based on the funding that was previously allocated to these positions. Cooperative Extension is in the process restructuring and is not expected to fill either of these positions in FY 12. The County will continue to provide funding for the one remaining full-time agent, 40% of funding for a part-time Master Gardner with Floyd, Pulaski, and Giles Counties each paying 20% of the cost, 50% funding for a Family and Consumer Science Agent, and 100% of a part-time 4-H technician position.
OTHER AGENCIES PAYMENTS TO ECONOMIC DEVELOPMENT AGENCIES $1,197 is included for the Montgomery County Chamber of Commerce, which is an increase of $36 – A total of $1,161 was included for dues payable to the Montgomery County Chamber of Commerce in FY 11 and the actual cost was $1,197, an increase of $36. Therefore, this recommendation provides the additional $36 to cover the cost increase for FY 12. The Chamber works to promote tourism and economic development to prospective newcomers. $15,036 is included for the New River Valley Airport Commission, which is level funding – A total of $21,542 was requested by the New River Valley Airport Commission for FY 12, an increase of $6,506. The agency received $15,036 in the FY 11 budget. Funding requested is determined using a formula which is a function of jurisdictions’ populations, distance from the airport, and business activity generated at the Airport by industries in respective jurisdictions. This year’s request ($6,506) includes the first year ($3,787) of an annual 4-year request for local funds to match federal grant projects. The remaining request is for operations. Due to budget constraints no additional funding is provided. $72,369 is included for the NRV Economic Development Alliance, which is level funding – A total of $83,629 was requested by the NRV Economic Development Alliance for FY 12, an increase of $11,260. The Alliance has a funding formula of $1 per capita for each member jurisdiction. The Towns of Blacksburg and Christiansburg are included in the population figure used to derive the budget request for Montgomery County; therefore, the funded amount is $72,369 plus the $11,000 requested by the Towns for a total of $83,369 to cover the population of Montgomery County. Of the 10 jurisdictions who fund the Alliance, Montgomery County and the Towns of Blacksburg and Christiansburg provided 48% of the local government funding, and 29% of the total operating budget in FY 10. Funding Source Montgomery County Christiansburg Blacksburg Total MC Pulaski County Dublin Town of Pulaski Total Pulaski Giles County Pearisburg Total Giles Floyd County Total Floyd City of Radford Total Local Govt' Private Sector Other - Interest Grand Total
FY 12 Req.
FY 12 Rec.
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
83,629 5,000 6,000 94,629 35,127 1,500 6,000 42,627 16,657 1,000 17,657 13,874 13,874 15,859 184,646 106,000 4,354 295,000
72,369 5,000 6,000 83,369 35,127 1,500 6,000 42,627 16,657 1,000 17,657 13,874 13,874 15,859 173,386 106,000 4,354 283,740
% of Total
25.51% 1.76% 2.11% 29.38% 12.38% 0.53% 2.11% 15.02% 5.87% 0.35% 6.22% 4.89% 4.89% 5.59% 61.11% 37.36% 1.53% 100.00%
% of Gov't Funding
41.74% 2.88% 3.46% 48.08% 20.26% 0.87% 3.46% 24.59% 9.61% 0.58% 10.18% 8.00% 8.00% 9.15% 100.00%
Assumes other jurisdictions fund requests
$5,000 is included for Membership in the Virginia’s First Regional Industrial Facility Authority, which is level funding – A total of $5,000 was requested by the Virginia’s First Regional Industrial
OTHER AGENCIES Facility Authority for FY 12, which is level funding. In July 1999, the Board of Supervisors authorized participation in the Virginia First Regional Industrial Facility Authority. The Authority was created to promote economic development in the New River Valley. The current project is the New River Valley Commerce Park. $1,500 is included for Membership in the Virginia Institute on Local Government, which is level funding – A total of $1,500 was requested by the Virginia Institute on Local Government for FY 12, which is level funding. The Institute, located at the University of Virginia, provides direct technical assistance and conducts specialized research projects, training, and leadership programs. Staff responds to inquiries on a wide variety of local government topics and provides in-depth research on inquiries with broad multi-jurisdictional applications. Information technology support services are also available. This recommendation provides funds necessary for membership in the Institute. Benefits of membership include priority access to Institute resources and discounts on publications and training opportunities. Membership dues will remain unchanged for FY 12. $20,434 is included for the Metropolitan Planning Organization (MPO), an increase of $734 – A total of $20,434 is included for the MPO for FY 12, which includes $8,700 for MPO and $11,734 for the Smart Way Bus. The Blacksburg, Christiansburg, Montgomery Area Metropolitan Planning Organization was established by the Board of Supervisors on January 13, 2003 to evaluate regional transportation needs and any requirements of the Clean Air Act. To receive funds from the Federal Government, a local match is required. The local match for FY 12 is $8,700 that is dedicated to MPO Planning and $11,734 that is dedicated to the Smart Way Bus. The Smart Way Bus’ federal funding will decrease in FY 12, requiring a small local match increase. This increase has been added for FY 12. $55,851 is included for Participation in the New River Valley Commerce Park Project, which is level funding – A total of $55,851 is requested for participation in the New River Valley Commerce Park Project for FY 12. The agency received the same amount in the FY 11 budget; therefore, this amount represents level funding. The County holds 20,309.6 shares of the project. There are ten other member jurisdictions providing 86.4% of the funding. The service provided to the eleven members of the NRV Commerce Park Project Participation Committee is the opportunity to participate in a larger economic development project than any one locality can undertake on its own. In FY 02, Montgomery County agreed to purchase the 169.17 shares made available by the withdrawal of Wythe County. In FY 03, the project completed the acquisition of 326 acres in Pulaski County, and another 205 acres in Phase II. Construction of one mile of access road is complete and 40 acres of the site are graded. The recommendation provides funding for the County’s shares which cover debt service and administration costs for the project. $50,000 is included for Participation in the Virginia Tech/Montgomery Regional Airport Authority, which is level funding – A total of $50,000 was requested by the Virginia Tech/Montgomery Regional Airport Authority for FY 12. The agency received $50,000 in the FY 11 budget; therefore, this amount represents level funding. The Virginia General Assembly created the Authority in 2002. Member jurisdictions include Virginia Tech, the towns of Blacksburg and Christiansburg, and Montgomery County. The Authority was created to develop a regional authority that would serve surrounding corporate and general aviation markets. Each participating member is to contribute a portion of the subsidy for the airport’s operating budget. According to the Virginia Department of Aviation’s 2004 Economic Impact Analysis, the airport was responsible for a $760,000 increase in economic activity in 2004.
OTHER AGENCIES Department Description and Financial Data Human Service Agencies FY 10 Revised PAYMENTS New River Valley Detention Home $ New River Valley Free Clinic $ New River Community Action $ Women's Resource Center $ New River Family Shelter $ New River Valley Literacy Volunteers $ YM CA $ New River Valley Community Services Board $ State and Local Hospital Program $ New River Valley Agency on Aging $ Council on Human Relations $ New River Valley Senior Services $ Boys and Girls Club $ Brain Injury Services $ NRV CARES $ Fairview District Home $ M ountain Valley Charities $ Goodwill Industries/NRV Workshop $ TOTAL EXPENDITURES $
305,034 30,994 87,478 47,012 5,051 6,170 146,499 30,652 1,500 13,228 10,000 1,000 4,560 39,540 17,942 746,660
FY 10 Actual $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
305,034 30,994 87,478 47,012 5,051 6,170 146,499 24,224 1,500 13,228 10,000 1,000 4,560 39,540 15,420 737,710
FY 11 Approved $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
345,524 30,994 81,096 37,381 5,051 6,170 143,569 30,652 11,685 10,000 800 2,913 38,749 17,942 762,526
FY 12 Base
+
$ 345,524 $ 30,994 $ 81,096 $ 37,381 $ 5,051 $ 6,170 $ $ 143,569 $ $ 30,652 $ $ 11,685 $ 10,000 $ $ 2,913 $ 38,749 $ $ 17,942 $ 761,726
FY 12 Addenda = $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
15,780 (2,500) 13,280
FY 12 Approved $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $
361,304 30,994 81,096 37,381 5,051 6,170 143,569 30,652 9,185 10,000 2,913 38,749 17,942 775,006
Change App 11/ App 12 $ 15,780 $ $ $ $ $ $ $ $ $ $ $ (2,500) $ $ (800) $ $ $ $ $ 12,480
Public Safety Agencies FY 10 Revised PAYMENTS State Fire Prevention Emergency M edical Services Council Public Service Authority 911 Emergency Communication Center M edical Examiner TOTAL EXPENDITURES
$ $ $ $ $ $
11,379 13,111 15,700 25,000 1,600 66,790
FY 10 Actual $ $ $ $ $ $
11,379 13,111 25,000 1,160 50,650
FY 11 Approved $ $ $ $ $ $
11,379 13,111 15,700 25,000 1,600 66,790
FY 12 Base $ $ $ $ $ $
+
11,379 13,111 15,700 25,000 1,600 66,790
FY 12 Addenda = $ $ $ $ $ $
30,000 30,000
FY 12 Approved $ $ $ $ $ $
11,379 13,111 15,700 55,000 1,600 96,790
Change App 11/ App 12 $ $ $ $ 30,000 $ $ 30,000
Educational/Cultural Agencies FY 10 Revised PAYMENTS New River Community College Lyric Theatre M ontgomery M useum Smithfield Plantation League of Women Voters Christiansburg Institute Riner Cannery Rosa Peters Community Park TOTAL EXPENDITURES
$ $ $ $ $ $ $ $ $
34,079 5,000 5,000 5,000 200 2,000 8,114 5,000 64,393
FY 10 Actual $ $ $ $ $ $ $ $ $
34,079 5,000 5,000 5,000 200 2,000 5,000 56,279
FY 11 Approved $ $ $ $ $ $ $ $ $
35,680 5,000 5,000 5,000 8,114 5,000 63,794
FY 12 Base $ $ $ $ $ $ $ $ $
35,680 5,000 5,000 5,000 8,114 5,000 63,794
+
FY 12 Addenda = $ $ $ $ $ $ $ $ $
730 730
FY 12 Approved $ $ $ $ $ $ $ $ $
36,410 5,000 5,000 5,000 8,114 5,000 64,524
Change App 11/ App 12 $ $ $ $ $ $ $ $ $
730 730
OTHER AGENCIES Environmental Agencies FY 10 Revised PAYMENTS NRV Planning District Commission Skyline Soil-Water Conservation District New River-Highland Resource Conservation VPI Cooperative Extension Services TOTAL EXPENDITURES
$ $ $ $ $
33,344 11,455 700 81,840 127,339
FY 10 Actual $ $ $ $ $
33,344 11,455 700 69,837 115,336
FY 11 Approved $ $ $ $ $
33,344 11,455 700 81,840 127,339
FY 12 Base
+
$ 33,344 $ 11,455 $ 700 $ 81,840 $ 127,339
FY 12 Addenda = $ $ $ $ $
542 (22,766) (22,224)
FY 12 Approved $ $ $ $ $
33,886 11,455 700 59,074 105,115
Change App 11/ App 12 $ 542 $ $ $ (22,766) $ (22,224)
Economic Development Agencies FY 10 Revised PAYMENTS M ontgomery County Chamber of Commerce NRV Airport Commission NRV Economic Development Alliance Virginia's First Regional Industrial Authority Virginia Institute on Local Government M etropolitan Planning Organization NRV Commerce Park Project Foreign Trade Zone VT/M ontgomery Airport Authority TOTAL EXPENDITURES
ď&#x20AC;
$ $ $ $ $ $ $ $ $ $
1,161 15,036 72,369 5,000 1,500 21,168 55,851 50,000 222,085
FY 10 Actual $ $ $ $ $ $ $ $ $ $
1,161 15,036 72,369 5,000 1,500 20,409 55,851 50,000 221,326
FY 11 Approved $ $ $ $ $ $ $ $ $ $
1,161 15,036 72,369 5,000 1,500 19,700 55,851 50,000 220,617
FY 12 Base $ 1,161 $ 15,036 $ 72,369 $ 5,000 $ 1,500 $ 19,700 $ 55,851 $ $ 50,000 $ 220,617
+
FY 12 Addenda = $ $ $ $ $ $ $ $ $ $
36 734 770
FY 12 Approved $ $ $ $ $ $ $ $ $ $
1,197 15,036 72,369 5,000 1,500 20,434 55,851 50,000 221,387
Change App 11/ App 12 $ $ $ $ $ $ $ $ $ $
36 734 770
CONTINGENCIES - GENERAL
Citizens
Board of Supervisors
County Administrator
Contingencies
General
Special
CONTINGENCIES - GENERAL Budget Summary FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
FY 12 Addenda
+
Change App 11/ App 12
FY 12 Approved
=
EXPENDITURES BY DEPARTMENT Contingencies-General TOTAL EXPENDITURES
$ $
78,698 78,698
$ $
-
$ $
371,400 371,400
$ $
371,400 371,400
$ $
-
$ $
371,400 371,400
$ $
-
EXPENDITURES BY CLAS S IFICATION General Contingencies TOTAL EXPENDITURES
$ $
78,698 78,698
$ $
-
$ $
371,400 371,400
$ $
371,400 371,400
$ $
-
$ $
371,400 371,400
$ $
-
REVENUE BY CLAS S IFICATION Local Recovered Costs TOTAL DES IGNATED REVENUE
$ $
-
$ $
-
$ $
-
$ $
-
$ $
-
$ $
-
$ $
-
TOTAL UNDES IGNATED REVENUE
$
78,698
$
-
$
371,400
$
371,400
$
-
$
371,400
$
-
TOTAL REVENUES
$
78,698
$
-
$
371,400
$
371,400
$
-
$
371,400
$
-
CONTINGENCIES - GENERAL Division Description This Division provides for contingency reserves to pay for unanticipated expenditures that arise during the year that have not been included in the approved budget or expenditures that have been approved but the details of the expenditure have yet to be resolved. The County has two types of contingencies â&#x20AC;&#x201C; General and Special. The General Contingency is established to pay for unknown and unanticipated expenditures that arise during the year that have not been included in the approved budget. The Special Contingency serves as a holding account for known issues/expenditures the details of which have yet to be resolved.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. No Notable Base Budget Adjustments
Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. No Addenda Added
CONTINGENCIES - GENERAL Department Description and Financial Data Contingencies - General The General Contingencies department provides for a general contingency reserve to pay for unknown and unanticipated expenditures that arise during the year that have not been included in the approved budget. FY 10 Revised EXPENDITURES BY DEPARTMENT Contingencies-General
$
78,698
FY 10 Actual $
FY 11 Approved -
$
371,400
FY 12 Base $
371,400
FY 12 Addenda
+ $
= -
FY 12 Approved $
371,400
Change App 11/ App 12 $
-
CONTINGENCIES - SPECIAL
Citizens
Board of Supervisors
County Administrator
Contingencies
General
Special
ď&#x20AC;
CONTINGENCIES - SPECIAL Budget Summary FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
FY 12 Addenda
+
Change App 11/ App 12
FY 12 Approved
=
EXPENDITURES BY DEPARTMENT Contingencies-Special TOTAL EXPENDITURES
$ $
50,000 50,000
$ $
-
$ $
312,500 312,500
$ $
312,500 312,500
$ $
(8,904) (8,904)
$ $
303,596 303,596
$ $
(8,904) (8,904)
EXPENDITURES BY CLAS S IFICATION Contingencies-Special TOTAL EXPENDITURES
$ $
50,000 50,000
$ $
-
$ $
312,500 312,500
$ $
312,500 312,500
$ $
(8,904) (8,904)
$ $
303,596 303,596
$ $
(8,904) (8,904)
REVENUE BY CLAS S IFICATION Local Recovered Costs TOTAL DES IGNATED REVENUE
$ $
-
$ $
-
$ $
-
$ $
-
$ $
$ $
-
$ $
TOTAL UNDES IGNATED REVENUE
$
50,000
$
-
$
312,500
$
312,500
$
(8,904)
$
303,596
$
(8,904)
TOTAL REVENUES
$
50,000
$
-
$
312,500
$
312,500
$
(8,904)
$
303,596
$
(8,904)
-
-
CONTINGENCIES - SPECIAL Division Description This Division provides for contingency reserves to pay for unanticipated expenditures that arise during the year that have not been included in the budget or expenditures that have been approved but the details of the expenditure have yet to be resolved. The County has two types of contingencies – General and Special. The General Contingency is established to pay for unknown and unanticipated expenditures that arise during the year that have not been included in the budget. The Special Contingency serves as a holding account for known issues/expenditures of which the details have yet to be resolved.
Base Budget Discussion Special Contingencies serves as a ―holding account‖ by setting dollars aside until issues are resolved, and monies—if needed—are distributed among the appropriate functions. There is no actual base budget for this Division. Funds held in Special Contingencies that are not used within the fiscal year revert to General Fund Balance at year end. For fiscal year 2010, funds were held in this account and distributed among departments as needed for the following: $50,000 is Held to Cover Additional Local Matching Costs for the Comprehensive Services Act – These funds are held in abeyance for local matching costs in excess of the amount included in the Comprehensive Services Act Division Budget-510 based on historical expenditures and the County's 28.34% local match. If these funds are not needed, the funding will return to the County's General Fund Balance. This amount was reduced 50% from the $100,000 previously held. A detailed explanation can be found under the Comprehensive Services Act budget (Tab 510). $262,500 Held for Retirement Incentives is Reduced by $100,000 – $262,500 was added in the FY 11 budget for a retirement incentive program to share in the cost of health insurance premiums, resulting in future budget savings should employees chose to retire and their positions be held vacant. A recommendation to reduce this amount by $100,000 is discussed on the next page.
Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. $51,096 is Added for Line of Duty VRS Changes – Previously the state covered these expenses. These costs will no longer be paid by the state and will become the responsibility of the locality for FY 12 and beyond. This addition is the estimated amount to cover the County’s portion of costs for FY 12. $40,000 is Added for Redistricting Costs – Funding is added for the estimated increased cost of election redistricting requirements. Redistricting will take place during 2011, based on changes in the County’s population as determined by the 2010 census. These changes will require new voter cards to be mailed and new precincts to be established. Anticipated costs for the redistricting are estimated at $40,000.
CONTINGENCIES - SPECIAL ($100,000) is Reduced from the Retirement Incentives Held in the Base Budget â&#x20AC;&#x201C; Based on usage in FY 11, these funds have been reduced by $100,000 in the FY 12 budget, reducing the base from $262,500 to $162,500. Employees who chose to retire were offered the payment of 50% of their health insurance for a 3-year period. Fewer than the estimated number of employees participated in the program; therefore, funding is reduced for the upcoming year.
CONTINGENCIES - SPECIAL Department Description and Financial Data Contingencies - Special The Special Contingency serves as a holding account for known issues/expenditures of which the details have yet to be resolved. Should the funds not be needed, they will revert to General Fund Balance. FY 10 Revised EXPENDITURES BY DEPARTMENT Contingencies-Special
$
50,000
FY 10 Actual $
FY 11 Approved -
$
312,500
FY 12 Base $
312,500
FY 12 Addenda
+ $
(8,904)
=
Change App 11/ App 12
FY 12 Approved $
303,596
$
(8,904)
LAW LIBRARY
Citizens
General Assembly
Circuit Courts
Law Library
LAW LIBRARY Budget Summary FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
FY 12 Addenda
+
Change App 11/ App 12
FY 12 Approved
=
EXPENDITURES BY DEPARTMENT Law Library TOTAL EXPENDITURES
$ $
17,600 17,600
$ $
8,600 8,600
$ $
17,600 17,600
$ $
17,600 17,600
$ $
-
$ $
17,600 17,600
$ $
-
EXPENDITURES BY CLAS S IFICATION Operations & M aintenance Capital Outlay TOTAL EXPENDITURES
$ $ $
17,600 17,600
$ $ $
8,600 8,600
$ $ $
17,600 17,600
$ $ $
17,600 17,600
$ $ $
-
$ $ $
17,600 17,600
$ $ $
-
REVENUE BY CLAS S IFICATION Interest Fees (To)/From Fund Balance TOTAL DES IGNATED REVENUE
$ $ $ $
1,000 14,000 2,600 17,600
$ $ $ $
3,619 12,932 16,550
$ $ $ $
1,000 14,000 2,600 17,600
$ $ $ $
1,000 14,000 2,600 17,600
$ $ $ $
-
$ $ $ $
1,000 14,000 2,600 17,600
$ $ $ $
-
TOTAL UNDES IGNATED REVENUE
$
-
$
(7,950)
$
-
$
-
$
-
$
-
$
-
TOTAL REVENUES
$
17,600
$
8,600
$
17,600
$
17,600
$
-
$
17,600
$
-
LAW LIBRARY Division Description The Law Library provides legal information resources for attorneys and the courts. This division is selfsupporting from fees assessed on civil and criminal trials.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. No Notable Base Budget Adjustments
Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. No Addenda Added
LAW LIBRARY Department Description and Financial Data Law Library The Law Library provides legal information resources for attorneys and the courts. Fees are used to support a telephone line, books and subscriptions, and Internet services to upgrade the library. FY 10 Revised EXPENDITURES BY DEPARTMENT Law Library
ď&#x20AC;
$
17,600
FY 10 Actual $
8,600
FY 11 Approved $
17,600
FY 12 Base $
17,600
FY 12 Addenda
+ $
= -
FY 12 Approved $
17,600
Change App 11/ App 12 $
-
MONTGOMERY COUNTY PUBLIC SCHOOLS
Citizens
Board of Supervisors
School Board
Montgomery County Public Schools
School Cafeteria Fund
ď&#x20AC;
School Operating Fund
MONTGOMERY COUNTY PUBLIC SCHOOLS Budget Summary FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
FY 12 Addenda
+
Change App 11/ App 12
FY 12 Approved
=
EXPENDITURES BY DEPARTMENT School Operating Fund School Cafeteria Fund TOTAL EXPENDITURES
$ 98,512,788 $ 4,155,073 $ 102,667,861
$ $ $
95,440,675 4,141,775 99,582,450
$ $ $
88,616,820 3,804,715 92,421,535
$ $ $
90,580,803 3,880,810 94,461,613
$ $ $
700,000 700,000
$ $ $
91,280,803 3,880,810 95,161,613
$ $ $
2,663,983 76,095 2,740,078
EXPENDITURES BY CLAS S IFICATION Instruction Admin/Attend/Health Transportation Operations & M aintenance Non-Instruction School Nutrition Unallocated Funds TOTAL EXPENDITURES
$ 75,110,095 $ 4,002,736 $ 5,264,636 $ 13,965,479 $ 169,842 $ 4,155,073 $ $ 102,667,861
$ $ $ $ $ $ $ $
73,805,381 3,626,793 5,164,364 12,697,288 146,849 4,141,775 99,582,450
$ $ $ $ $ $ $ $
68,352,835 3,527,493 4,169,542 12,556,336 10,614 3,804,715 92,421,535
$ $ $ $ $ $ $ $
70,462,532 3,636,629 4,381,829 12,789,089 10,724 3,880,810 (700,000) 94,461,613
$ $ $ $ $ $ $ $
700,000 700,000
$ $ $ $ $ $ $ $
70,462,532 3,636,629 4,381,829 12,789,089 10,724 3,880,810 95,161,613
$ $ $ $ $ $ $ $
2,109,697 109,136 212,287 232,753 110 76,095 2,740,078
REVENUE BY CLAS S IFICATION Sales Taxes Basic Aid Other SOQ Incentive Programs Categorical Lottery Funded Programs Federal Funds Other Local Funds State Recordation Other State Funds Fund Balance Interest General Fund Transfer TOTAL DES IGNATED REVENUE
$ 10,301,727 $ 27,795,113 $ 10,668,855 $ 622,000 $ 374,103 $ 3,797,298 $ 8,965,063 $ 2,872,381 $ 186,658 $ 72,069 $ 225,000 $ $ 36,787,594 $ 102,667,861
$ $ $ $ $ $ $ $ $ $ $ $ $ $
9,720,073 25,025,960 9,769,495 622,000 65,013 3,795,750 14,494,687 2,896,911 272,647 106,653 23,729 33,048,220 99,841,138
$ $ $ $ $ $ $ $ $ $ $ $ $ $
9,812,643 25,148,960 8,531,284 875,563 448,243 2,821,009 5,609,973 2,597,614 148,467 72,069 641,519 35,714,191 92,421,535
$ $ $ $ $ $ $ $ $ $ $ $ $ $
10,572,150 24,338,168 8,846,249 1,337,988 435,084 2,918,223 7,121,452 2,661,614 186,658 66,575 263,261 35,714,191 94,461,613
$ $ $ $ $ $ $ $ $ $ $ $ $ $
700,000 700,000
$ $ $ $ $ $ $ $ $ $ $ $ $ $
10,572,150 24,338,168 8,846,249 1,337,988 435,084 2,918,223 7,121,452 2,661,614 186,658 66,575 263,261 36,414,191 95,161,613
$ $ $ $ $ $ $ $ $ $ $ $ $ $
759,507 (810,792) 314,965 462,425 (13,159) 97,214 1,511,479 64,000 38,191 (5,494) (378,258) 700,000 2,740,078
TOTAL UNDES IGNATED REVENUE
$
-
$
$
-
$
-
$
-
$
-
$
-
TOTAL REVENUES
$ 102,667,861
$
$
92,421,535
$
94,461,613
$
700,000
$
95,161,613
$
2,740,078
(258,688) 99,582,450
MONTGOMERY COUNTY PUBLIC SCHOOLS Division Description The Montgomery County Public Schools (MCPS) serves 9,371 students through 12 elementary schools (grades K-5), four middle schools (grades 6-8), four high schools (grades 9-12), and central administrative offices. MCPS also provides two alternative education schools and well-received adult and community education programs. In addition to the regular education and special education programs other programs include: Title I; elementary art, music, and physical education; elementary, middle, and high school guidance; comprehensive career and technical education; gifted education; programs for at risk students; and extensive extracurricular activities in athletics, fine arts, and academic competitions. MCPS employs over 1,075 instructional personnel and 447 non-instructional support personnel. The average operational expenditure per pupil for FY 2008-2009 was $10,524. The seven elected members of the School Board and the Superintendent of Schools provide leadership and management for the school division.
Budget Discussion $91,280,803 is provided for the School Operating Fund â&#x20AC;&#x201C; $91,280,803 in total funding is provided for the School Operating Fund, which represents an increase of $2,663,983 from the FY 11 Budget. Of this amount, County General Fund Dollars total $36,414,191, an increase of $700,000 from the FY 11 Budget, which represents one cent added to the real estate tax rate. The approved budget also reflects the inclusion of $263,261 in one-time only funds as adopted by the School Board. $3,880,810 is provided for the School Cafeteria Fund â&#x20AC;&#x201C; $3,880,810 in total funding is provided for the School Cafeteria Fund, which represents an increase of $76,095 from the FY 11 Budget.
MONTGOMERY COUNTY PUBLIC SCHOOLS Department Description and Financial Data School Operating Fund The School Operating Budget provides the funds as required to comply with the State Standards of Quality (SOQ) and to meet the Federal requirements under the No Child Left Behind (NCLB) legislation. The budget also incorporates local programs as requested by the community. FY 10 Revised EXPENDITURES BY DEPARTMENT School Operating Fund
$
98,512,788
FY 10 Actual $
95,440,675
FY 11 Approved $
88,616,820
FY 12 Base $
FY 12 Addenda
+
90,580,803
$
=
700,000
Change App 11/ App 12
FY 12 Approved $
91,280,803
$
2,663,983
School Cafeteria Fund The School Nutrition program operates as a separate fund and is self sustaining for the cost of labor, food supplies, expendable supplies, and equipment repair. Major capital expenditures, utilities, and liability insurance are provided through the school divisionâ&#x20AC;&#x2122;s operating budget. Revenues are received from the sale of breakfast, lunch, ala-carte items, catering, and reimbursements from Federal nutrition programs. FY 10 Revised EXPENDITURES BY DEPARTMENT School Cafeteria Fund
$
4,155,073
FY 10 Actual $
4,141,775
FY 11 Approved $
3,804,715
FY 12 Base $
3,880,810
FY 12 Addenda
+ $
= -
Change App 11/ App 12
FY 12 Approved $
3,880,810
$
76,095
MONTGOMERY COUNTY PUBLIC SCHOOLS CAPITAL CONSTRUCTION
Citizens
Board of Supervisors
School Board
Montgomery County Public Schools School Capital Construction
MONTGOMERY COUNTY PUBLIC SCHOOLS CAPITAL CONSTRUCTION Budget Summary FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
FY 12 Addenda
+
Change App 11/ App 12
FY 12 Approved
=
EXPENDITURES BY DEPARTMENT School Capital Construction TOTAL EXPENDITURES
$ $
534,265 534,265
$ $
534,265 534,265
$ $
-
$ $
-
$ $
-
$ $
-
$ $
-
EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay TOTAL EXPENDITURES
$ $ $ $
534,265 534,265
$ $ $ $
534,265 534,265
$ $ $ $
-
$ $ $ $
-
$ $ $ $
-
$ $ $ $
-
$ $ $ $
-
REVENUE BY CLAS S IFICATION General Fund Transfer Fund Balance/Other Revenue Transfer to Debt Service TOTAL DES IGNATED REVENUE
$ 534,265 $ 1,873,545 $ (1,873,545) $ 534,265
$ 534,265 $ 1,995,939 $ (1,995,939) $ 534,265
$ $ 1,893,883 $ (1,893,883) $ -
$ $ 1,455,683 $ (1,455,683) $ -
$ $ $ $
-
$ $ 1,455,683 $ (1,455,683) $ -
$ $ (438,200) $ 438,200 $ -
TOTAL UNDES IGNATED REVENUE
$
-
$
-
$
-
$
-
$
-
$
-
$
-
TOTAL REVENUES
$
534,265
$
534,265
$
-
$
-
$
-
$
-
$
-
Total Authorized Personnel (FTE)
0
0
0
0
0
0
0
MONTGOMERY COUNTY PUBLIC SCHOOLS CAPITAL CONSTRUCTION Division Description The School Capital Construction Fund is used to fund the capital costs of future school capital project needs. Dollars earmarked for this fund will be used in future years for new school capital construction.
Budget Discussion $1,455,683 is Transferred to the Debt Service Fund for School Debt Service â&#x20AC;&#x201C; $1,455,683 is transferred to the Debt Service Fund for School Debt Service. In prior years, the County earmarked 4 cents of the tax rate for new school construction. In FY 10, the County transferred $1,995,939 from this fund to cover a portion of debt service costs for the 2008 debt issued for new schools. For FY 11, the transfer requirement was $1,893,883. For FY 12, the transfer requirement is $1,455,683. The chart below shows the use of funds over the past three fiscal years. Total New School Construction Account Used for Debt Service in FY 10 Used for Debt Service in FY 11 Used for Debt Service in FY 12 Balance for Future Years
$6,849,808 ($1,995,939) ($1,893,883) ($1,455,683) $1,504,303
MONTGOMERY COUNTY PUBLIC SCHOOLS CAPITAL CONSTRUCTION Department Description and Financial Data School Capital Construction FY 10 Revised EXPENDITURES BY DEPARTMENT School Capital Construction
$
534,265
FY 10 Actual $
534,265
FY 11 Approved $
FY 12 Base -
$
FY 12 Addenda
+ -
$
= -
Change App 11/ App 12
FY 12 Approved $
-
$
-
GENERAL GOVERNMENT DEBT SERVICES
Citizens
Board of Supervisors
County Administrator
General Government Debt Services
County Debt Service
School Debt Service
GENERAL GOVERNMENT DEBT SERVICES Budget Summary FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
FY 12 Addenda
+
Change App 11/ App 12
FY 12 Approved
=
EXPENDITURES BY DEPARTMENT County Debt Service School Debt Service Reserve Funds Debt Service Contingency TOTAL EXPENDITURES
$ $ $ $ $
6,331,338 10,993,871 1,700,000 19,025,209
$ $ $ $ $
6,284,851 10,932,838 17,217,689
$ 6,210,132 $ 11,200,159 $ 352,692 $ $ 17,762,983
$ 6,147,963 $ 11,952,727 $ $ $ 18,100,690
$ $ $ $ $
-
$ 6,147,963 $ 11,952,727 $ $ $ 18,100,690
$ $ $ $ $
(62,169) 752,568 (352,692) 337,707
EXPENDITURES BY CLAS S IFICATION Principal Interest Administrative Costs Future Literary Fund Loan Payments Reserve Funds Debt Service Contingency TOTAL EXPENDITURES
$ $ $ $ $ $ $
9,876,842 7,413,367 35,000 1,700,000 19,025,209
$ $ $ $ $ $ $
9,862,682 7,329,347 25,660 17,217,689
$ 10,486,546 $ 6,888,745 $ 35,000 $ $ 352,692 $ $ 17,762,983
$ 11,236,800 $ 6,828,890 $ 35,000 $ $ $ $ 18,100,690
$ $ $ $ $ $ $
-
$ 11,236,800 $ 6,828,890 $ 35,000 $ $ $ $ 18,100,690
$ $ $ $ $ $ $
750,254 (59,855) (352,692) 337,707
REVENUE BY CLAS S IFICATION State School Construction General Fund Transfer School Capital Fund Transfer County Capital Transfer Debt Service Fund Balance QSCB Interest Subsidy Interest/Freed Up Debt Service Reserve TOTAL DES IGNATED REVENUE
$ $ 16,973,985 $ 1,873,545 $ $ $ $ 177,679 $ 19,025,209
$ $ $ $ $ $ $ $
15,822,040 1,995,939 82,950 191,761 18,092,690
$ $ 15,623,985 $ 1,893,883 $ $ 175,000 $ $ 70,115 $ 17,762,983
$ $ 15,623,985 $ 1,455,683 $ $ 175,000 $ 709,947 $ 136,075 $ 18,100,690
$ $ $ $ $ $ $ $
-
$ $ 15,623,985 $ 1,455,683 $ $ 175,000 $ 709,947 $ 136,075 $ 18,100,690
$ $ $ $ $ $ $ $
(438,200) 709,947 65,960 337,707
TOTAL UNDES IGNATED REVENUE
$
-
$
$
$
-
$
-
$
-
$
-
TOTAL REVENUES
$ 19,025,209
$
$ 18,100,690
$
-
$ 18,100,690
$
337,707
(875,000) 17,217,689
-
$ 17,762,983
GENERAL GOVERNMENT DEBT SERVICES Division Description Included in the Debt Service Budget are principal, interest and administrative fees on long-term outstanding debt. Examples of such debt service accounts are those that are required for the issuance of the general obligation bonds to fund county and public schools, new constructions, building improvements and renovations and to fund other county capital improvements.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. $337,707 is Added to the Base Budget â&#x20AC;&#x201C; The base budget is adjusted each year to cover the cost of principal, interest and administrative fees associated with long-term debt. The increase is due primarily to the issuance of qualified school construction bonds (QSCB). The increase is offset by federal funds made available through the QSCB program. Therefore, there is no increase in undesignated tax support for debt service. The details of the net increase also include: o The use of funds generated by the four cents of the tax rate previously set aside decreased $438,200 to $1,455,683. o The planned use of debt service reserve funds increased $65,960 in accordance with the debt service reserve requirements required by the bond indenture. o An increase in the interest credit subsidy related to the Qualified School Construction Bond of $709,947. The Countyâ&#x20AC;&#x2122;s interest rate on this issuance is zero; however, the County is required to make the interest payment and then receives a refund of the payment from the WSCB program. These adjustments were made to reconcile the base budget to the amount of funding required to fund FY 12 debt service requirements.
Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. No Addenda Added
GENERAL GOVERNMENT DEBT SERVICES Department Description and Financial Data County Debt Service The County Debt Service budget includes principal, interest and administrative fees for all County long-term outstanding debt. FY 10 Revised EXPENDITURES BY DEPARTMENT County Debt Service
$
FY 10 Actual
6,331,338
$
6,284,851
FY 11 Approved
FY 12 Base
$ 6,210,132
$ 6,147,963
FY 12 Addenda
+ $
= -
Change App 11/ App 12
FY 12 Approved $
6,147,963
$
(62,169)
School Debt Service The School Debt Service budget includes principal, interest and administrative fees for all School long-term outstanding debt. FY 10 Revised EXPENDITURES BY DEPARTMENT School Debt Service
FY 10 Actual
$ 10,993,871
$
10,932,838
FY 11 Approved
FY 12 Base
$ 11,200,159
$ 11,952,727
FY 12 Addenda
+ $
= -
Change App 11/ App 12
FY 12 Approved $ 11,952,727
$
752,568
Reserve Funds The Reserve Funds budget includes funds transferred from the Board designated Debt Service Reserve Fund and the Rainy Day Fund. These funds will be used to cover a portion of the debt service payments through 2015, allowing the County to “shave the peak” of the debt service costs and alleviating the impact of debt service costs on the real estate tax rate. FY 10 Revised EXPENDITURES BY DEPARTMENT Reserve Funds
$
FY 10 Actual
1,700,000
$
FY 11 Approved -
$
FY 12 Base
352,692
$
FY 12 Addenda
+ -
$
= -
Change App 11/ App 12
FY 12 Approved $
-
$
(352,692)
Debt Service Contingency The Debt Service Contingency budget includes excess funding that is was needed to pay for the County and School existing debt service requirements in FY 08 and FY 09. In FY 06, debt service costs to pay principal and interest payments on outstanding County and School Debt were consolidated into one fund. This contingency holds the unallocated debt service savings that can be used for future debt service. FY 10 Revised EXPENDITURES BY DEPARTMENT Debt Service Contingency
$
FY 10 Actual -
$
FY 11 Approved -
$
FY 12 Base -
$
FY 12 Addenda
+ -
$
= -
Change App 11/ App 12
FY 12 Approved $
-
$
-
MONTGOMERY COUNTY CAPITAL
Citizens
Board of Supervisors
County Capital
MONTGOMERY COUNTY CAPITAL Budget Summary FY 10 Revised
FY 10 Actual
FY 11 Approved
FY 12 Base
FY 12 Addenda
+
Change App 11/ App 12
FY 12 Approved
=
EXPENDITURES BY DEPARTMENT County Capital TOTAL EXPENDITURES
$ 1,030,595 $ 1,030,595
$ $
942,851 942,851
$ $
340,000 340,000
$ $
340,000 340,000
$ $
360,000 360,000
$ $
700,000 700,000
$ 360,000 $ 360,000
EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay TOTAL EXPENDITURES
$ $ $ 1,030,595 $ 1,030,595
$ $ $ $
942,851 942,851
$ $ $ $
340,000 340,000
$ $ $ $
340,000 340,000
$ $ $ $
360,000 360,000
$ $ $ $
700,000 700,000
$ $ $ 360,000 $ 360,000
REVENUE BY CLAS S IFICATION Transfer from General Fund Transfer to General Fund Transfer to Debt Service TOTAL DES IGNATED REVENUE
$ 1,030,595 $ $ $ 1,030,595
$ 1,030,595 $ (45,428) $ (82,950) $ 902,217
$ $ $ $
340,000 340,000
$ $ $ $
340,000 340,000
$ $ $ $
360,000 360,000
$ $ $ $
700,000 700,000
$ 360,000 $ $ $ 360,000
TOTAL UNDES IGNATED REVENUE
$
-
$
40,633
$
-
$
-
$
-
$
-
TOTAL REVENUES
$ 1,030,595
$
942,851
$
340,000
$
340,000
$
360,000
$
700,000
$
-
$ 360,000
MONTGOMERY COUNTY CAPITAL Division Description The County Capital Fund is used to fund the capital costs of future County capital project needs. Dollars earmarked for this fund will be used in future years for County capital needs.
Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. $340,000 or One-Half Cent of the Real Estate Tax Rate for FY 11 is Earmarked for Fire and Rescue Capital â&#x20AC;&#x201C; One cent of the real estate tax rate for FY 11 was estimated to generate $680,000. In FY 09, the County set aside one cent of the tax rate to provide the Fire and Rescue Commission with an ongoing source of cash-to-capital funding to fund fire and rescue equipment needs. However, due to the current revenue shortfall, the one cent of the real estate rate was reduced by half for FY 10 and was continued at a half cent for FY 11.
Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. $360,000 or an Additional One-Half Cent of the Real Estate Tax Rate for FY 12 is Earmarked for Fire and Rescue Capital â&#x20AC;&#x201C; One cent of the real estate tax rate for FY 12 is estimated to generate $700,000. These funds restore one cent of the real estate tax rate to provide an ongoing source of capital funding for fire and rescue equipment.
MONTGOMERY COUNTY CAPITAL Department Description and Financial Data County Capital FY 10 Revised EXPENDITURES BY DEPARTMENT County Capital
$ 1,030,595
FY 10 Actual $
942,851
FY 11 Approved $
340,000
FY 12 Base $
340,000
FY 12 Addenda
+ $
360,000
=
FY 12 Approved $
700,000
Change App 11/ App 12 $ 360,000