Montgomery County, Va. FY2011 Budget by Montgomery County, Va

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Montgomery County, VA

Approved Budget Fiscal Year 2011

MontgomeryCountyVA.gov

COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 11 APPROVED BUDGET BOARD OF SUPERVISORS Annette Perkins, Chair District A James Politis, Vice-Chair District D Doug Marrs District B Gary Creed District C William Brown District E Mary Biggs District F John Muffo District G

COUNTY ADMINISTRATOR F. Craig Meadows

ASSISTANT COUNTY ADMINISTRATOR L. Carol Edmonds

FINANCIAL & MANAGEMENT SERVICES DIRECTOR Angela M. Hill

BUDGET MANAGER Marc M. Magruder

SENIOR PROGRAM ASSISTANT Susan S. Dickerson

BUDGET MESSAGE

FISCAL YEAR 11 APPROVED BUDGET

BOARD OF SUPERVISORS APPROVES A 3 CENT REAL ESTATE TAX INCREASE; STATE FUNDING REDUCTIONS LESS THAN EXPECTED The Montgomery County Board of Supervisors approved the Fiscal Year 2010‐2011 Budget totaling $150.7 million with a 3 cent increase in the real estate tax rate from 71 cents to 74 cents. The Proposed Budget Message presented a budget which required a 75 cent real estate tax rate. A lower rate was expected to require additional budget reductions. Some restoration of state funding by the General Assembly coupled with an increase in some local revenue categories allowed for the budget to be balanced with a 3 cent ‐ rather than 4 cent ‐ increase in the real estate tax without further expenditure reductions. Additional changes from the Proposed Budget to the Approved Budget include: • • • • • •

Capturing dollars saved through reduced premiums for insurance; Offsetting additional state funding reductions to Libraries; Offsetting the reduction the State Recordation Tax allocated to schools; Offsetting additional state revenue reductions to the Registrar’s Office; Adding a one‐time appropriation of $800 for the Brain Injury Services of Southwest Virginia; and reducing state funding for public schools to be offset by a reduction in the cost of payments to the Virginia Retirement System.

Percent of State Funding for Constitutional Officers FY 2000 to FY 2011 89% 90% 80% 70%

77%

73% 62%

58%

60% 50%

72% 57%

57% 55%

50%

38% 32%

40%

28%

28% 22%

30%

21%

19%

20%

10%

18% 7%

Sheriff

Commonwealth Attorney

FY 00

FY 08

Clerk of Court

FY 10

Treasurer

Commissioner of Revenue

FY 11 (proposed)

Last year, strategies were employed to balance the current year budget which included no new positions; no merit or cost of living increases; freezing vacant positions; a reduction of maintenance and capital funding; a 50% reduction in funding for fire and rescue capital; use of debt service reserve and rainy day funds to reduce debt service; and less funding for travel and training for our employees. As staff assembled the proposed 2010-2011 budget for your review, I have emphasized that our budget must ensure the County will continue to maintain quality public safety protection and a quality educational system for our citizens, while minimizing the impact on local taxpayers as much as possible. We have employed several strategies to minimize the possible impact on these priorities, including continuing no merit or cost of living increases for the second consecutive fiscal year; continuing the freeze on nearly 13 currently vacant positions; rejecting all requests for increased funding for operations unless mandated or required (e.g. utilities); and no restoration of part-time salary funding in several departments or funds for travel or training.

All these are small items, but they add up. Localities will have to supplement the funding or do away with the program.” Virginia Department of Planning and Budget Manager Jerry Edwards

One strategy that must be considered in the proposed budget is the reduction of personnel in offices where the state has eliminated funding for staff positions. In the Commissioner of the Revenue’s and the Treasurer’s offices, all funds for staff were eliminated except for the two Constitutional Officers. I am proposing that the County restore funding for five of these positions in each office; as a result, five positions will need to be eliminated from each office. When we compare the current staffing in these offices to other counties with similar demographics, we can no longer support shifting County dollars from other critical areas to support the higher staffing levels. To allow time for both offices to address reductions in staffing, these reductions will be effective January 1, 2011 for positions not currently vacant. Over the next year, we will also work closely with both offices to achieve greater efficiencies through technology and workload redistribution. I am also proposing that we continue the freeze on filling existing vacancies in the organization. This results in a reduction of nearly 13 full-time equivalent positions; when combined with the elimination of 10 additional positions, this represents a reduction in County staff of nearly 6%. In addition, the proposed budget anticipates offering incentives to employees who are eligible for retirement to help avoid the need for additional layoffs or terminations. If five to fifteen employees elect to accept incentives and retire, this would result in a total reduction of County staffing of 7% to 10%. The County’s employees are our organization’s greatest asset. Reductions in staff create additional work for the remaining employees who carry on the duties of supporting our citizens each day. No reductions in salaries or benefits are proposed for these employees, as they will have more responsibilities and duties as a result of the reductions proposed above. We have many dedicated and loyal employees who work hard to provide the best possible service to our citizens, and I greatly appreciate their efforts during this extremely difficult time. The Board of Supervisors offered consensus in changing the method of motor vehicle valuation, which will allow us to offset some of the shortfall in personal property revenue, and help to stabilize the existing local revenue base. This change in valuation method will generate approximately $700,000 in revenues, without changing the existing personal property rates.

“What we have here is a classic case of shifting the fiscal burden to the locality and setting up a condition in which the locality feels the complete brunt of the pressure. The state does not appear to have an appetite for addressing revenues, and that position is something that localities will live with for years.” … Hanover County Schools Superintendent Stewart D. Roberson

For FY 2010-2011, I am recommending the Board consider a 4 cent increase in the real estate tax rate. Increasing the real estate tax by 4 cents will generate approximately $2.7 million, and allow us to restore $700,000 to the school system’s FY11 funding request, and also add $300,000 to our County schools to address the proposed change in funding for the local composite index. The proposed increase will also allow us to fully support our public safety operations; allow money to be set aside for future years’ budgets; provide funding for road improvements and the purchase of equipment for fire and rescue operations; and provide funding for retirement incentives and phasing in of staff reductions. It should be noted that our budget projections are based on former Governor Kaine’s proposed budget, and do not reflect any adjustments proposed in the current session of the General Assembly. Governor McDonnell’s proposed reduction in funding to public schools could amount to an additional $3 million to $5 million in cuts to the Montgomery County Schools. The Commonwealth has proposed to cut 21% of its funding for the Commonwealth Attorney’s Office and the Sheriff’s Office. With a 4 cent real estate tax rate increase, we will be able to maintain full staffing (except for three frozen vacant positions) in the Sheriff’s, Commonwealth Attorney’s, and Clerk of Court’s offices. Our commitment to public safety remains strong, and we appreciate all that those in the law enforcement community do to protect us each day.

Where It Comes From FY 2011 Proposed Budget $154.1 Million Real Estate 32% 4 Cent RE Increase 2% MV Change in Valuation <1% Personal Prop 6% Designated $'s 49%

Other 2%

Sales Tax 5% Mach &Tools 1% Business F&F 1%

Delinquent 1%

Merch Capital 1%

Mobile Homes <1%

Where It Goes FY 2011 Proposed Budget $154.1 Million General Fund 26%

County Capital <1%

All School Funds 62%

Revenue Stabilization <1% Debt Service 12%

Law Library <1%

As County staff reviewed our financial situation with you in earlier work sessions, you requested that I develop a worksheet showing reductions that would be required if the Board approved a smaller real estate tax increase, or no tax increase. That summary is attached as Appendix A to my budget message. Should the General Assembly restore funds to address the reductions proposed in former Governor Kaine’s budget, then these recommended reductions will change. As we continue through the budget review process, we will update this information as we receive more information from the State. In April 2004, I wrote these words in my budget message to the Bedford City Council: “We must continue to encourage our state elected officials to move forward with finding long-term solutions to the Commonwealth’s funding issues, and we must demand that the State continue to evaluate the distribution of funds to the localities to meet core services. Without major changes in the tax structure in Virginia, our ability to control our local fiscal affairs remains somewhat limited. We must continue to be aggressive in promoting economic development … in order to continue to expand our tax base and improve the opportunities for our workforce.” These words are every bit as true today as they were six years ago! It has become obvious the State has decided that rather than evaluating how funds are raised and distributed for core services such as education and public safety, they are simply going to pass the burden of funding these core services to the localities. With no hope of additional revenues from the state to fund these and other essential functions, it is left to our local elected officials to decide how

Appendix A

Adjustments for Consideration if the Board of Supervisors Desires to Establish a Lower Tax Rate than Proposed by the County Administrator

Adjustments recommended to reduce budget in order to adopt a real estate tax rate of 74 cents** (3 cents higher than current rate) –

Reduce non-mandated outside agencies 5%

$27,500

Reduce Department of Social Services’ local funding 3%

$32,500

Reduce hours at consolidated waste sites 12%

$60,500

Reduce library materials for patrons 5%

$9,500

Reduce $300,000 added for schools to $250,000

$50,000

Eliminate compensation for Planning Commission members

$14,000

Eliminate compensation for Economic Dev. Commission members

$3,000

Eliminate part-time salary funds in Commonwealth Attorney’s office

$18,500

Reduce revenue stabilization fund to $100,000



$464,500

Total amount of reduction -- $680,000

** All dollar values are approximate, and are based on the assumption that NO additional State funding will be received to offset any proposed reductions

Adjustments recommended to reduce budget in order to adopt a real estate tax rate of 73 cents** (2 cents higher than current rate) –

Reduce funding to non-mandated outside agencies 10%

$55,000

Reduce Department of Social Services’ local funding 8%

$86,000

Reduce hours at consolidated waste sites 26%

$122,000

Reduce library materials for patrons 10%

$19,000

Reduce part-time salaries for libraries 10%

$36,500

Eliminate $300,000 in additional funding for schools Eliminate compensation for Planning Commission members

$300,000 $14,000

Eliminate compensation for Economic Dev. Commission members

$3,000

Eliminate part-time salary funds in the Comm. of the Revenue’s office

$5,500

Eliminate part-time salary funds in County Administration

$4,000

Eliminate part-time salary funds in the Commonwealth Attorney’s office

$18,500

Eliminate revenue stabilization fund

$564,500

Implement reduction in positions in Sept. 2010 instead of Jan. 2011

$132,000



Total amount of reduction -- $1,360,000

** All dollar values are approximate, and are based on the assumption that NO additional State funding will be received to offset any proposed reductions

Adjustments recommended to reduce budget in order to adopt a real estate tax rate of 72 cents** (1 cent higher than current rate) –

Reduce funding to non-mandated outside agencies 15%

$82,500

Reduce Department of Social Services’ local funding 10%

$85,500

Reduce hours at consolidated waste sites 39%

$184,000

Reduce library materials for patrons 10%

$19,000

Reduce part-time salaries for libraries 10%

$36,500

Eliminate $300,000 in additional funding for schools Eliminate compensation for Planning Commission members

$300,000 $14,000

Eliminate compensation for Economic Dev. Commission members

$3,000

Eliminate part-time salary funds in the Comm. of the Revenue’s office

$5,500

Eliminate part-time salary funds in County Administration

$4,000

Eliminate part-time salary funds in the Commonwealth Attorney’s office

$18,500

Eliminate revenue stabilization fund

$564,500

Implement reduction in positions in July 2010 instead of Jan. 2011

$181,000

Reduce County funding for schools

$221,000

Use one-time money from “windfall” to balance budget

$321,000



Total amount of reduction -- $2,040,000

** All dollar values are approximate, and are based on the assumption that NO additional State funding will be received to offset any proposed reductions

Adjustments recommended to reduce budget in order to maintain the current real estate tax rate at 71 cents** –

Reduce funding to non-mandated outside agencies 20%

$142,000

Reduce Department of Social Services’ local funding 15%

$160,500

Reduce hours at consolidated waste sites 50%

$238,000

Reduce library materials for patrons 10%

$19,000

Reduce part-time salaries for libraries 15%

$55,000

Eliminate $300,000 in additional funding for schools Eliminate compensation for Planning Commission members

$300,000 $14,000

Eliminate compensation for Economic Dev. Commission members

$3,000

Eliminate part-time salary funds in the Comm. of the Revenue’s office

$5,500

Eliminate part-time salary funds in County Administration

$4,000

Eliminate part-time salary funds in the Commonwealth Attorney’s office

$18,500

Eliminate revenue stabilization fund

$564,500

Implement reduction in positions in July 2010 instead of Jan. 2011

$181,000

Reduce County funding for schools

$702,000

Reduce Sheriff’s Office by one position

$49,500

Reduce Clerk of Courts’ office by one position

$42,000

Reduce Commonwealth Attorney’s office by one position

$49,500

Reduce Sheriff’s vehicle replacement fund by 38%

$59,000

Eliminate gas card incentives for fire and rescue volunteers

$42,000

(Continued on next page)

** All dollar values are approximate, and are based on the assumption that NO additional State funding will be received to offset any proposed reductions

Adjustments recommended to reduce budget in order to maintain the current real estate tax rate at 71 cents**(continued) â&#x20AC;&#x201C;

Eliminate funding for the Lyric Theatre

$5,000

Eliminate funding for the Montgomery Museum

$5,000

Eliminate funding for Smithfield Plantation

$5,000

Eliminate funding for Rosa Peters Park

$5,000

Eliminate funding for the Riner Cannery

$8,500

Eliminate payment for fire hydrant maintenance

$16,000

Capture savings from reclassification of one full-time position to part-time (position to be determined)

ď&#x201A;§

$26,500

Total amount of reduction -- $2,720,000

** All dollar values are approximate, and are based on the assumption that NO additional State funding will be received to offset any proposed reductions

TABLE OF CONTENTS

FISCAL YEAR 11 APPROVED BUDGET

TABLE OF CONTENTS BUDGET SUMMARY Introduction .................................................................................................................................................. 1 Summaries of Major Selected Functions ...................................................................................................... 2 Recap of Expenditures by Division ............................................................................................. Appendix A Summary of Full-Time Employees/Equivalents ......................................................................... Appendix B Graphs.......................................................................................................................................... Appendix C Approved FY 11 Classification and Compensation Plan ............................................................ Appendix D Organization Chart ...................................................................................................................... Appendix E

UNDERSTANDING THE BUDGET: MONTGOMERY COUNTY’S BUDGET PROCESS Preparation of the Annual Budget ................................................................................................................ 1 FY 11 Budget Calendar ................................................................................................................................ 1 The County’s Budget Process ...................................................................................................................... 2 How to Understand and Use this Document ................................................................................................ 3 Conclusion .................................................................................................................................................... 4 Glossary of Financial Terms ........................................................................................................................ 5

REVENUE SUMMARY Overview of Economic Status ...................................................................................................................... 1 Variables Affecting Revenues ...................................................................................................................... 4 County Resources ......................................................................................................................................... 4 Current Property Taxes................................................................................................................................. 6 Conclusions ................................................................................................................................................. 11 Revenue Estimates....................................................................................................................... Appendix A

EXPENDITURE PLANS 100 110 120 130 132 140 150/152 160/162 170 180 200 210 220 230 240 250

Revenue Sharing Board of Supervisors County Administration County Attorney Financial & Management Services Insurance Information Technology Commissioner of Revenue/Assessments Reassessment Treasurer/Treasurer-Collections Registrar/Electoral Board Internal Services Commonwealth Attorney Circuit Courts General District Court Juvenile & Domestic Relations Court Magistrate Clerk of the Circuit Court

310/320 330 400 510 520 530 540 700 710 800 810 910 950/960 03 09 18

Sheriff-Comp. Bd. /Sheriff-County Fire Departments & Rescue Squads General Services Comprehensive Services Act Human Services Public Health Department Social Services Parks & Recreation Regional Library System Planning & GIS Services Economic Development Other Agencies Contingencies-General & Special Law Library Montgomery County Public Schools General Government Debt Services Montgomery County Capital

BUDGET SUMMARY

FISCAL YEAR 11 APPROVED BUDGET

BUDGET SUMMARY Introduction The FY 11 budget for the General Fund and the School Operating Fund totals $128.2 million. The General Fund totals $39.6 million and the School Operating Fund totals $88.6 million. The total County budget also includes the Debt Service Fund ($17.8 million), the Law Library Fund ($17,600), the School Cafeteria Fund ($3.8 million), funding for Fire and Rescue Capital Equipment ($340,000), and a Revenue Stabilization Fund ($564,248). The County budget for all funds totals $150.7 million. The approved real estate tax rate is set at 74 cents, which is a 3 cent tax rate increase. In order to address state funding reductions, increases in fringe benefit costs and debt service, reallocation of some resources and reductions in some expenditure categories were required. The FY 11 budget reflects a total decrease of $8.3 million in state, federal, and local funds. FY 11 Approved Budget $150.7 Million ($8.3 Million Decrease) Revenue Stabilization 0%

General Fund 26%

Debt Service 12% Law Library <1%

County Capital <1% School Cafeteria 3%

School Operating 59%

County funds provided in the School Operating Budget total $35.7 million. This is a $610,211 increase in County funding from FY 10 to FY 11, and a $1,312,291 increase over the School Board’s proposed budget. The Governor’s budget reduces State funding for public schools by $9.1 million from the FY 2010 Approved Budget, a reduction of 16%. To offset a portion of this shortfall, additional County funds are approved. The County accepted only expenditure requests for items that were required to maintain service contracts and to address health and safety issues. A total of $71,580 was added for these categories. The FY 11 Approved Budget estimates a 12% increase for health insurance premiums, a 5% increase in Virginia Retirement System (VRS) rates, a 40% increase in group life insurance rates, a 23% decrease in workers’ compensation insurance, and a 250% increase in unemployment insurance rates. The increase in group life is due to actuarial adjustments for FY 11 and the increase in unemployment insurance is based on the extension of unemployment benefits and the increase in the number of claims being filed. All other fringe benefit rates remain unchanged for FY 11. No compensation increases (i.e. no July 1 pay plan adjustments, merit increases, reclassifications) are included in the approved budget. Costs for operations for the five constitutional officers total $14.1 million, of which local funds cover 58% for these offices with state and other resources covering 42%. Compared to the FY 10 budget, local funds provided 54% of these costs with state and other resources covering 46%. This increase in local funds is the direct result of state funding reductions made in the Governor’s budget. Budget Summary, Page 1

BUDGET SUMMARY Summaries of Major Selected Functions General Government Administration General Government Administration refers to divisions such as the Board of Supervisors, County Administrator, County Attorney, Registrar, Financial and Management Services, Information Technology, Human Services, Internal Services, and others. Highlights include: 9 $16,000 is added to the Wellness Program for the increased utilization of the health clinic. This increase is made for the County health clinic based on the projected employee usage in FY 11. The number of employees participating in the health clinic has increased 55% between 2008 and 2010 from 220 to 340. 9 ($72,317) is reduced from the Information Technology Division to reflect one FTE held vacant due to the County hiring freeze. 9 ($39,719) is reduced in this Registrar’s Office to reflect one FTE held vacant due to the County hiring freeze. An additional ($2,133) is reduced from the registrar’s mileage budget to reflect the revised state policy that suspends mileage reimbursements for Electoral Board Members. Judicial Administration Judicial Administration includes the Clerk of the Circuit Court, Juvenile and Domestic Court Clerk, Circuit Court, District Court, Magistrate, Commonwealth’s Attorney, etc. The County is required to provide office space, furniture, filing cabinets and other minimal operational items for the Courts. The State Supreme Court provides funding for other costs such as personal services. While in the past, offices such as the Commonwealth’s Attorney and Clerk of Circuit Court were funded almost exclusively by the State Compensation Board, state budget reductions require additional local dollars in order to preserve services to the extent possible. Tax Collection Tax Collection includes the Commissioner of Revenue and the Treasurer. Funding from the FY 10 to the FY 11 budget decreased 7.96%. State budget reductions have drastically affected the operations of these two offices. Commissioner of Revenue Treasurer Total

FY 10 Budget $1,132,289 $1,026,323 $2,158,612

FY 11 Budget $1,027,180 $959,668 $1,986,848

% Difference Change ($105,109) -9.28% ($66,655) -6.49% ($171,764) -7.96%

Highlights include: 9 ($123,815) and Five FTE are reduced from the Commissioner of the Revenue budget due to a reduction in state funding. The Governor’s proposed budget eliminated all state support for staff and operations within the Commissioner’s state budget, with the exception of the constitutional officer. The additional state funding reductions, termed the “flexible cuts,” removed any additional revenue added to the Commissioner of the Revenue’s office in the final approved state budget. Through the County approved budget, local dollars will restore six of the ten positions cut by the state. Effective January 1, 2011, four positions will be eliminated in the Commissioner’s Compensation Board Budget Summary, Page 2

BUDGET SUMMARY Budget. An additional position, which is located in the Commissioner’s Assessments Division, has been held vacant due to the County’s hiring freeze. This position will be eliminated July 1, 2010. 9 ($96,431) and Five FTE are reduced from the Treasurer’s compensation board budget due to a reduction in state funding. The Governor’s proposed budget eliminated all state support for staff and operations within the Treasurer’s state budget, with the exception of the constitutional officer. The additional state funding reductions, termed the “flexible cuts,” removed any additional revenue added to the Treasurer’s office in the final approved state budget. Through the County approved budget, local dollars will restore three of the eight positions cut by the state. Effective January 1, 2011, five positions will be eliminated. Public Safety Expenditures for Public Safety are comprised of the Sheriff’s Department and fire and rescue operations. This category increased 2.72%. The Governor’s budget drastically reduced funding for the operations of the Sheriff’s Office; however, the preservation of public safety was given high priority. Additional local dollars have been provided to restore lost state revenue to the extent possible.

Sheriff Fire and Rescue Fire and Rescue Capital Total

FY 10 Budget $10,267,546 $1,056,391 $335,720 $11,659,657

FY 11 Budget $10,564,938 $1,072,391 $340,000 $11,977,329

Difference $297,392 $16,000 $4,280 $317,672

% Change 2.90% 1.51% 1.27% 2.72%

Highlights include: 9 $360,465 is added for increased costs associated with the Regional Jail. The Western Virginia Regional Jail (WVRJ) per diem increased from $20 to $30.20 for FY 11 due to $1.9 million in state budget cuts and $1.1 million in increased debt service costs. 9 ($127,955) is reduced in the Sheriff’s Office to reflect three FTE held vacant due to the County hiring freeze. The Sheriff’s Department currently has three vacant positions which the Sheriff has elected to hold vacant, providing savings in FY 11 to help offset state budget reductions. 9 $340,000 or half a penny of the real estate tax rate is provided for fire and rescue capital equipment. The Sheriff’s Office is supported with $4.6 million in state/other designated funds or 44% of the Sheriff’s total budget. Local funds provide $6 million or 56% of the Sheriff’s total budget. In FY 10, the state provided 46%, with local funding providing the remaining 54%. The increase in local dollars is the direct result of cuts to the Sheriff’s state funding in the Governor’s budget. The following chart shows the amount of local funding provided for the Sheriff’s office over the past six fiscal years.

Budget Summary, Page 3

BUDGET SUMMARY

Sheriff Local Funding FY 11 FY 10 FY 09 FY 08 FY 07 FY 06 $0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

General Services The General Services function consists of Solid Waste Removal, Maintenance of Buildings and Grounds, Animal Control, Engineering/Environmental Services, and Inspections. Increases to the General Services budget are included to cover the costs associated with basic expenses of utility and fuel costs, as well as maintaining the County’s infrastructure. Highlights include: 9 $54,280 is added in the General Services Division for increased electricity costs. This increase is added based on average usage in all County facilities. 9 ($68,465) is reduced in the General Services Division to reflect 2.6 FTE held vacant due to the County hiring freeze. Health and Welfare Health and Welfare includes Social Services, Human Services, Public Health and the Comprehensive Services Act. Funding for these agencies includes federal, state and local dollars totaling $9.2 million. An additional $50,000 in local money is held in Special Contingencies to meet increased costs for the Comprehensive Services Act. Of the total amount budgeted for Health and Welfare, 73% is attributable to the Department of Social Services where funding is provided to cover the County’s share of mandated costs related to public assistance programs and administrative costs which include their participation in the County’s Compensation Plan. Funding for Human Services and the Health Department provides 9% of the total in this category. The remaining funds support services through the Comprehensive Services Act (CSA), of which County dollars represent 18% of the total funding. Comprehensive Services Act Human Services Public Health Social Services Total

FY 10 Budget FY 11 Budget Difference % Change $1,726,128 $1,651,969 ($74,159) -4.30% $396,636 $381,411 ($15,225) -3.84% $449,886 $431,313 ($18,573) -4.13% $6,607,363 $6,770,667 $163,304 2.47% $9,180,013 $9,235,360 $55,347 0.60%

Budget Summary, Page 4

BUDGET SUMMARY Education The Montgomery County Public Schools’ total School Operating Fund decreased $7.8 million for FY 11. This decrease in funding is the result of $9.1 million in state funding cuts. County funding in the FY 11 budget totals $35.7 million. This is a $610,211 increase in County funding from FY 10 to FY 11, and a $1,312,291 increase over the School Board’s proposed budget. Additional County dollars are provided to help offset some of the state funding reductions. Regional Library The Regional Library accounts for 4% of the General Fund budget, with funding of $1.7 million. State budget cuts have also affected the library through state aid reductions. Highlights include: 9

($144,101) is reduced in the Library to reflect 3.375 FTE held vacant due to the County hiring freeze.

The chart below shows the funding for the Regional Library over the past six fiscal years.

Regional Library Budget FY 11 FY 10 FY 09 FY 08 FY 07 FY 06 $0

$200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000 $1,800,000 $2,000,000

Debt Service Debt service requirements on existing and new debt are based on the sale of bonds and the interest rate at the time of sale. Debt service tables are established and dictate debt service retirements over a fixed period. •

($1,262,226) is removed from the base budget. The base budget is adjusted each year to cover the cost of principal, interest and administrative fees associated with long-term debt. o The FY 10 budget included a one-time transfer of $1,050,000 from the General Fund to provide funds to shave the peak of debt service costs over six years. $175,000 of these funds will be used in FY 11 to offset debt service. o An additional $300,000 was reduced due to debt service savings resulting from the planned issuance of interest free Qualified School Construction Bonds (QSCB) rather than Literary Loan debt at an interest rate of 3%. Budget Summary, Page 5

BUDGET SUMMARY o The use of funds generated by the four cents of the tax rate previously set aside increased $20,338, for a total of $1,893,883. o The planned use of interest earnings is reduced by $107,564 due to a projected decrease in interest rates. •

$352,692 in one-time only funding is included as a contingency. These funds are one-time only funds that will be used in future years to cover debt service costs. The debt service schedule assumed interest earnings would pay a portion of debt payments in future years. Given the low interest rates, a one-time contingency fund will be used to offset interest earnings if they are lower than expected.

Contingencies – General The General Contingency is established to pay for unknown and unanticipated expenditures that arise during the year that have not been included in the approved budget. 9 No funding is added to the General Contingencies. The County has a policy of retaining 1% of the County’s General Fund budget to cover contingency needs. Current funding is slightly less than 1% of the total General Fund Budget for FY 11. Contingencies – Special Special contingencies include monies held in abeyance as a holding account for known issues/expenditures of which the details have yet to be resolved. 9 $50,000 is included to meet the mandated local share of the Comprehensive Services Act. 9 $262,500 is added for retirement incentives. Incentives, such as sharing in the cost of health insurance premiums, may result in future budget savings should employees chose to retire and their positions be held vacant. Detailed explanations of the expenditure recommendations, a recap of expenditures by fund, County dollars by division, position (FTE) listing, and a graphic summary of the FY 11 Approved Budget are included in the Appendices at the end of this section.

Budget Summary, Page 6

BUDGET SUMMARY

APPENDIX A

COUNTY OF MONTGOMERY, VIRGINIA RECAP OF EXPENDITURES BY DIVISION FISCAL YEAR 2011 FY 11 FY 09 Appropriated 168,297 1,302,921 1,479,354 329,664 869,846 280,163 1,386,123 633,710 504,660 570,465 567,057 488,928 351,581 402,614 949,618

FY 09 Expended 159,496 506,134 1,277,898 318,349 794,995 230,165 1,333,967 607,265 478,258 560,631 475,902 350,982 360,805 909,795

FY 10 Approved 164,106 244,899 1,381,547 231,638 869,405 283,900 1,280,672 644,948 487,341 582,069 444,254 330,988 271,003 925,372

FY 10 Appropriated 168,242 363,156 1,428,172 291,638 877,246 283,900 1,335,217 650,444 455,922 638,465 587,491 446,279 333,581 277,695 940,629

Base 164,106 254,228 1,412,168 231,742 881,304 274,733 1,233,156 655,121 495,874 593,736 462,363 336,371 272,098 953,196

CIRCUIT COURT GENERAL DISTRICT COURT J & D RELATIONS COURT MAGISTRATE

162,376 30,597 28,453 5,889

145,547 26,768 22,521

157,839 29,347 20,524

157,839 29,847 21,177

160,460 29,347 20,524

CIRCUIT COURT CLERK

698,901

5,368 690,423

5,000 618,379

5,000 636,845

5,000 622,679

SHERIFF - COMP BOARD SHERIFF - COUNTY FIRE AND RESCUE GENERAL SERVICES

7,762,088 2,815,415 1,062,191 4,876,112

7,470,058 2,257,292 966,935 4,562,566

6,743,006 3,524,540 1,056,391 4,692,445

6,951,531 3,730,871 1,060,651 4,761,347

6,587,646 3,744,782 1,072,391 4,702,046

(37,399) 269,909 (14,185)

6,550,247 4,014,691 1,072,391 4,687,861

COMPREHENSIVE SERVICES ACT HUMAN SERVICES PUBLIC HEALTH SOCIAL SERVICES PARKS AND RECREATION

2,028,112 433,444 496,849 6,749,513 990,614

1,987,373 394,784 456,051 6,669,085 894,817

1,726,128 396,636 449,886 6,607,363 763,693

1,726,128 410,050 449,886 6,806,004 849,777

1,726,128 402,346 449,886 6,834,428 770,246

(74,159) (20,935) (18,573) (63,761) -

REGIONAL LIBRARY PLANNING & GIS ECONOMIC DEVELOPMENT OTHER AGENCIES

2,055,387 740,700 390,367 1,457,759

1,952,863 576,893 323,879 1,392,038

1,861,146 657,788 357,411 1,195,013

1,929,125 792,826 371,435 1,227,267

1,849,748 647,814 351,435 1,194,013

(144,101) (57,545) 47,053

DIVISION REVENUE SHARING BOARD OF SUPERVISORS COUNTY ADMINISTRATION COUNTY ATTORNEY FINANCIAL & MANAGEMENT SERVICE INSURANCE INFORMATION TECHNOLOGY COMMISSIONER OF REVENUE-COMP ASSESSMENT - COUNTY REASSESSMENT TREASURER - COMP BD COLLECTIONS - COUNTY ELECTORAL BOARD INTERNAL SERVICES COMMONWEALTH ATTORNEY

CONTINGENCIES - GENERAL CONTINGENCIES - SPECIAL ADJUSTMENTS TOTAL GENERAL FUND

242,832 127,258 (91,700) $ 43,348,158

(76,856) $ 39,083,045

371,400 50,000 (91,700) $ 39,334,377

298,239 50,000 (91,700) $ 41,252,222

Approved Addenda 16,000 (72,317) (84,192) (39,623) (96,431) (41,852) 1,300 -

371,400 50,000 (91,700) $ 39,720,815

262,500 $

(168,311) $

Total 164,106 254,228 1,428,168 231,742 881,304 274,733 1,160,839 570,929 456,251 497,305 462,363 294,519 273,398 953,196

Inc/(Dec) FY 11 Approved

Over FY 10 Approved

Over FY 10 Appropriated

9,329 46,621 104 11,899 (9,167) (119,833) (74,019) (31,090) (84,764) 18,109 (36,469) 2,395 27,824

0% 4% 3% 0% 1% -3% -9% -11% -6% -15% 4% -11% 1% 3%

(4,136) (108,928) (4) (59,896) 4,058 (9,167) (174,378) (79,515) 329 (638,465) (90,186) 16,084 (39,062) (4,297) 12,567

-2% -30% 0% -21% 0% -3% -13% -12% 0% -15% 4% -12% -2% 1%

2,621 -

2% 0% 0%

2,621 (500) (653)

2% -2% -3%

4,300

0% 1%

(14,166)

0% -2%

(192,759) 490,151 16,000 (4,584)

-3% 14% 2% 0%

(401,284) 283,820 11,740 (73,486)

-6% 8% 1% -2%

1,651,969 381,411 431,313 6,770,667 770,246

(74,159) (15,225) (18,573) 163,304 6,553

-4% -4% -4% 2% 1%

(74,159) (28,639) (18,573) (35,337) (79,531)

-4% -7% -4% -1% -9%

1,705,647 590,269 351,435 1,241,066

(155,499) (67,519) (5,976) 46,053

-8% -10% -2% 4%

(223,478) (202,557) (20,000) 13,799

-12% -26% -5% 1%

262,500 -

525% 0%

73,161 262,500 -

525% 0%

371,400 312,500 (91,700) 39,552,504

218,127

1% $

(1,699,718)

-4%

Page 1

COUNTY OF MONTGOMERY, VIRGINIA RECAP OF EXPENDITURES BY DIVISION FISCAL YEAR 2011

DIVISION LAW LIBRARY FUND SCHOOL OPERATING FUND SCHOOL CAFETERIA FUND SCHOOL CAPITAL CONSTRUCTION COUNTY CAPITAL CONSTRUCTION DEBT SERVICE FUND REVENUE STABILIZATION FUND GRAND TOTAL ALL FUNDS

FY 09 Appropriated $ 17,600 $ 101,754,693 $ 4,197,715 $ 2,367,772 $ 1,692,609 $ 14,059,053 $ $ 167,437,600

$ $ $ $ $ $ $ $

FY 09 Expended 7,163 98,656,582 4,152,161 13,932,291 155,831,242

$ $ $ $ $ $ $ $

FY 10 Approved 17,600 96,424,724 3,772,715 335,720 19,025,209 158,910,345

FY 10 Appropriated $ 17,600 $ 98,670,146 $ 3,772,715 $ $ 335,720 $ 19,025,209 $ $ 163,073,612

$ $ $ $ $ $ $ $

Base 17,600 87,304,529 3,804,715 340,000 17,762,983 148,950,642

FY 11 Approved Addenda $ $ 1,312,291 $ $ $ $ $ 564,248 $ 1,708,228

$ $ $ $ $ $ $ $

Total 17,600 88,616,820 3,804,715 340,000 17,762,983 564,248 150,658,870

Inc/(Dec) FY 11 Approved

Over FY 10 Approved

Over FY 10 Appropriated

(7,807,904) 32,000 4,280 (1,262,226) 564,248 (8,251,475)

$ 0% -8% (10,053,326) 1% 32,000 1% 4,280 -7% (1,262,226) 564,248 -5% $ (12,414,742)

% 0% -10% 1% 1% -7% -8%

Page 2

BUDGET SUMMARY

APPENDIX B

Summary of Authorized FTE or FTE Equivalent Positions

Division

Department

Approved

Reduced *

Approved

Full-Time

Part-Time

Total

Full-Time

Part-Time

Total

Full-Time

Part-Time

Total

Full-Time

Part-Time

Approved Total

FY 09

FY 10

FY 11

110

County Administration

0.5

5.5

0.5

5.5

0.5

5.5

110

Public Information Office

110

Human Resources

110

Emergency Services

120

County Attorney

0.5

1.5

0.5

1.5

0.5

1.5

130

Finance Department

0.5

8.5

0.5

8.5

0.5

8.5

130

Purchasing

140

Information Technology

0.5

10.5

0.5

9.5

(1)

0.5

8.5

150

Commissioner of Revenue

(4)

152

Assessment

(1)

152

Land Use

160

Treasurer

(5)

162

Treasurer- Collections

170

Registrar/Electoral Board

(1)

180

Internal Services-Garage

200

Commonwealth Attorney

210

Circuit Court

220

General District Court

230

Juvenile & Domestic Relations

240

Magistrate

250

Clerk of Circuit Court

310

Sheriff-State

116

117

105

106

(6)

100

320

Sheriff-County

3.5

18.5

3.5

18.5

3.5

21.5

400

Animal Control

1.125

4.125

1.25

4.25

1.25

4.25

400

Public Facilities Administration

400

Building & Grounds

(1)

400

Housekeeping

(1)

400

Lawns and Landscaping

400

Solid Waste Collections

(0.6)

17.4

22.4

400

Litter Control

400

County Engineer

400

Soil Erosion

400

Inspections

520

Human Services

520

Office on Youth

520

RSVP

0.5

2.5

0.5

2.5

0.5

2.5 65

540

Social Services

(1)

700

Parks & Recreation

710

Regional Library

5.875

23.875

5.875

23.875

(2)

(1.375)

(3.375)

20.5

800

Planning & GIS

(1)

810

Economic Development

373

406

360

33.125

393.125

(21)

(1.975)

(22.975)

339

31.15

370.15

TOTAL Note: 5 postions were transferred from 310 to 320.

* Reduced includes eliminated positions and positions held vacant.

BUDGET SUMMARY

APPENDIX C

Where It Comes From FY 2011 Approved Budget $150.7 Million Real Estate 32% 3 Cent RE Increase 1% MV Change in Valuation <1% Personal Prop 6%

Designated $'s 48% Sales Tax 5%

Other 2%

Mach &Tools 1% Business F&F 2%

Delinquent 1%

Merch Capital 1%

Mobile Homes <1%

Where It Goes FY 2011 Approved Budget $150.7 Million General Fund 26%

County Capital <1%

All School Funds 61%

Revenue Stabilization <1% Debt Service 12%

Law Library <1%

Merch Capital Undesignated Revenue 1% Delinquent Business F&F $76.7 Million Mobile Homes 2% 3 Cent RE Increase 3%

<1%

Mach &Tools 3%

Other 4% Sales Tax 9%

Real Estate 62% Personal Prop 12% MV Change in Valuation 1%

General Fund Functions FY 2011 Approved Budget $39.6 million

Judicial Administration 5%

Tax Collections Contingencies 6% 2%

Public Safety 29%

Planning and Economic Development 2%

General Govt. Admin. 13%

Parks and Recreation 2% Library 4% Other Agencies 3%

Health and Welfare 22% General Services 12%

General Government Administration FY 2011 Approved Budget $5.1 million Financial and Management Services 17%

County Attorney 5%

County Administrator 28%

Board of Supervisors 5%

Information Technology 23% Insurance 5%

Human Services 7% Internal Services 4%

Registrar/Electoral Board 6%

School Funds FY 2011 Approved Budget $92.4 million School Operating 96%

School Cafeteria 4%

County Funding for Schools

Millions

Dollars

0 2001

2002

2003

2004

2005

2006 2007 2008 2009 2010 2011 Fiscal Year All years are net of County funding provided for school debt service and school capital

BUDGET SUMMARY

APPENDIX D

APPROVED FY 11 CLASSIFICATION AND COMPENSATION PLAN COUNTY OF MONTGOMERY

Grade

Minimum

Market

Maximum Class Title

County FTE

PSA FTE

UNIFIED 104

17,787

$ 22,590

$ 27,570

105

18,677

$ 23,719

$ 28,949

106

19,610

$ 24,905

20,591

$ 26,151

$ 31,916

108

21,621

$ 27,458

$ 33,512

110

111

22,702

23,837

25,028

$ 28,831

$ 30,273

$ 31,786

18.000

Animal Control Aide Custodian Van Driver

1.250 10.000 0.500

Library Courier Library Page

0.500 0.375

Cook

3.000

Laborer Social Work Assistant I

2.000 6.000

Maintenance Worker Public Facilities Maintenance Worker Social Work Assistant II Utility Operator IV

6.000 3.000 -

DSS Aide Library Service Specialist Office Assistant

1.000 5.500 3.000

$ 30,396

107

109

Site Attendant

$ 35,187

$ 36,947

26,700

$ 33,375

28,035

$ 35,044

2.000 1.000 1.000 5.000 1.000 1.000 3.000 4.000 10.000 -

2.000 6.000

$ 42,721 Animal Control Officer Dispatcher Legal Instruments Examiner Maintenance Crew Leader Maintenance Mechanic/Carpenter Maintenance Crew Leader - Parks Senior Deputy Court Clerk Senior Tax Technician

113

$ 38,794 Assistant Registrar Customer Service Representative Customer Service Representative - Unfunded Deputy Court Clerk Library Technician Public Information Specialist Sanitation Equipment Operator Senior Office Assistant Tax Technician Utility Equipment Operator Utility Operator III

112

5.000 2.000

2.000 9.000 1.000 1.000 1.000 1.000 2.000 6.000

$ 44,857 Eligibility Worker Land Use Technician HR Technician Program Assistant PSA Crew Leader Tax Specialist TV Multi-Media Production Specialist Utility Operator II

12.000 1.000 1.000 9.500 8.000 1.000 -

1.000 2.000 1 of 4

APPROVED FY 11 CLASSIFICATION AND COMPENSATION PLAN COUNTY OF MONTGOMERY

Grade 114

115

116

117

Minimum $

29,437

30,909

32,454

34,077

Market $ 36,796

$ 38,636

$ 40,568

$ 42,596

Maximum Class Title

35,781

$ 44,726

Dispatch Supervisor Mechanic Senior Legal Instruments Examiner

1.000 2.000 1.000

Children's Program Specialist Deputy Assistant Registrar Eligibility Intake Worker Fraud Investigator Legal Assistant

0.500 1.000 8.000 1.000 6.000

Court Clerk Supervisor Deputy Employment Services Worker Procurement Technician Senior Eligibility Worker Senior Program Assistant Social Worker Utility Operator I

2.000 61.500 6.000 1.000 5.000 5.000 9.000 -

$ 49,454

$ 51,927

37,570

$ 46,963

1.000 -

$ 54,524 1.500 3.000 1.000 2.000 1.000 1.000 1.000 1.000 1.000 1.000 1.000

$ 57,250 Administrative Manager Branch Library Supervisor Chief Animal Control Officer Eligibility Supervisor Library Acquisition Manager Library Business Manager Maintenance Manager Master Deputy Planning Technician Recreation Program Supervisor

119

PSA FTE

$ 47,099

Accountant Assistant Branch Library Supervisor Benefits Coordinator Building Inspector Computer Technology Specialist Internet & Design Specialist Library Programs Coordinator Marketing & Research Specialist Secretary to the Board Tax Supervisor Technology Support Specialist Technology Support Specialist - Unfunded 118

County FTE

1.000 3.000 1.000 1.000 1.000 1.000 1.000 14.000 1.000 4.000

1.000 -

1.000 1.000 3.000 8.000 1.000 2.000 1.000 2.000 1.000 -

1.000 1.000

$ 60,112 Assistant County Assessor Assistant to Co. Administrator Child Protective Services Worker Corporal - Law Enforcement Deputy - LIDS GIS Analyst Lead IT Customer Service Specialist Master Deputy Treasurer Payroll Supervisor Water Operations Specialist

2 of 4

APPROVED FY 11 CLASSIFICATION AND COMPENSATION PLAN COUNTY OF MONTGOMERY

Grade 120

121

122

123

124

125 126 126

Minimum $

$ $ $

39,449

42,440

44,562

46,790

49,129

51,586 54,165 54,165

Market $ 49,311

$ 51,776

$ 54,365

$ 57,083

$ 59,938

$ 62,934 $ 66,081 $ 66,081

Maximum Class Title

County FTE

PSA FTE

$ 63,118 Human Services Manager Library Services Manager Library Youth Services Manager Planner-Comprehensive & Development Social Work Supervisor

1.000 1.000 1.000 2.000 2.000

Deputy/Investigator Deputy-EMT Employment Services Manager Sergeant

5.000 1.000 1.000 8.000

Assistant DSS Director Assistant General Services Manager Child Protective Services Supervisor Library Systems Administrator

1.000 1.000 1.000 1.000

Building Official Project Manager - Economic Development PSA Engineer Senior IT Applications Specialist

1.000 1.000 2.000

1.000 -

Chief Deputy Com of Revenue Chief Deputy Treasurer Wastewater Manager County Assessor Finance Manager Lieutenant Procurement Manager Senior Systems Engineer

1.000 1.000 1.000 5.000 1.000 1.000

1.000 -

GIS Manager Planning & Zoning Administrator

1.000 1.000

Assistant Commonwealth Attorney Captain

5.000 1.000

Captain - Administrative General Services Manager Lead Systems Engineer Master Chief Deputy Treasurer

1.000 1.000 1.000 1.000

Lead IT Applications Specialist

1.000

Chief Deputy Commonwealth Attorney Chief Deputy Sheriff

1.000 1.000

Emergency Services Coordinator Human Services Director

1.000 1.000

Public Information Director

1.000

$ 68,752

$ 72,190

$ 75,799

$ 79,589

$ 83,569 $ 87,747 $ 87,747

127

57,821

$ 69,385

$ 95,405

128

60,712

$ 72,854

$ 100,175

EXECUTIVE 223 224

$ $

47,569 49,948

$ 57,083 $ 59,938

$ 78,490 $ 82,414

3 of 4

APPROVED FY 11 CLASSIFICATION AND COMPENSATION PLAN COUNTY OF MONTGOMERY

Grade 226

228

229 230

Minimum $

$ $

55,068

60,712

63,748 66,935

Market $ 66,081

$ 72,854

$ 76,497 $ 80,322

$ 121,763

233

77,486

$ 92,983

$ 127,851

234

81,360

$ 97,632

$ 134,244

235

85,428

$ 102,514

$ 140,956

239

$ 103,838

$ 124,606

Commissioner of Revenue County Treasurer Library Director Social Services Director

1.000 1.000 1.000 1.000

Human Resource Director Planning Director

1.000 1.000

Economic Development Director Financial & Management Services Director

1.000 1.000

County Engineer

1.000

Chief Information Officer

1.000

Assistant County Administrator

1.000

Clerk of Circuit Court Sheriff

1.000 -

Sheriff-CD

1.000

$ 110,443

$ 88,555

$ 113,021

1.000 1.000 1.000

$ 105,184

73,796

94,184

Budget Manager General Registrar Parks & Recreation Director $ 100,175

PSA FTE

$ 90,862

232

237

County FTE

Maximum Class Title

$ 155,404 $ 171,333 Commonwealth's Attorney County Administrator County Attorney

PSA Director TOTAL Less: Eliminated Positions Less: Frozen Positions NET COUNTY POSITIONS GRAND TOTAL

1.000 391.125 1.000 1.000 393.125 (10.000) (12.975) 370.150

24.000 1.000 25.000

395.150

4 of 4

BUDGET SUMMARY

APPENDIX E

County Citizens Â

Elected Officials Clerk of Circuit Court Commissioner of Revenue Commonwealth Attorney Sheriff Treasurer

Economic Development

General Govâ&#x20AC;&#x2122;t Debt Service

Human Resources

Internal Services

Planning and GIS Services

Courts Magistrate Circuit Courts I and II General District Court J & D Courts Law Library

Emergency Services

Board of Supervisors

Registrar/ Electoral Bd.

County Administrator

County Attorney

Assistant County Administrator

Health Department

School Board

Fire & Rescue Commission Library Board Other Agencies

Public Service Authority (PSA)

Social Services

General Services Animal Control Buildings & Grounds Central Maintenance Engineering Housekeeping Inspections Landfill Litter Control Soil & Erosion Solid Waste Collections

Financial and Management Services Budget Finance PSA Customer Service Purchasing Risk Management

Public Information

Information Technology Insurance Parks and Recreation

Human Services

Organization Chart Montgomery County, Virginia

Alternative Community Programs Comprehensive Services Act Human Services Retired and Senior Volunteer Program

UNDERSTANDING THE BUDGET

MONTGOMERY COUNTY’S BUDGET PROCESS

UNDERSTANDING THE BUDGET PROCESS Preparation of The Annual Budget Montgomery County's annual budget begins with the proposed budget, the budget recommended by the County Administrator, and ends with the approved budget, which has been reviewed and adjusted by the Board of Supervisors. This budget document includes both the County's general government operating budget and Montgomery County Public Schools' operating budget. The Board of Supervisors holds public hearings at which citizens may express their views on the recommended budget. Such comments assist the Board of Supervisors in making decisions regarding spending. The County's 2011 original Budget Calendar is as follows (some changes may occur during the process): Fiscal Year 2011 Budget Calendar Activity

Date/Deadline

County Administration delivers budget forms to divisions and external agencies.

11/06/09

Board of Supervisors holds budget work session for budget development.

11/16/09

Divisions without access to the Countyâ&#x20AC;&#x2122;s network key base budget changes.

12/07-12/11/09

Divisions and external agencies (except schools) submit proposed base budget revisions to County Administrator and administrative review of base budget.

12/30/09

Board of Supervisors holds public hearing for citizen input.

01/11/10

County Administrator review with Directors, Constitutional Officers, and Agency Heads the Proposed Budget.

01/11-02/08/10

Board of Supervisors holds budget work session for budget development.

01/25/10

School Board budget presented to Board of Supervisors.

02/08/10

Board of Supervisors holds budget work session for budget development.

02/22/10

County Administrator delivers Proposed Budget to Board of Supervisors.

03/05/10

County Administrator presents FY 2011 Proposed Budget.

03/08/10

Board of Supervisors develops advertised budget and tax rate and budget synopsis.

03/08-03/15/10

Board of Supervisors establishes advertised tax rate and prepares budget synopsis for advertisement in newspapers.

03/15/10

Board of Supervisors holds public hearing on advertised tax rate and budget.

03/25/10

Understanding the Budget Process, Page 1

UNDERSTANDING THE BUDGET PROCESS Activity

Date/Deadline

Board of Supervisors holds work sessions to establish tax rate and adopt budget.

03/15-04/12/10

Board of Supervisors establishes tax rate and adopts budget.

04/12/10

Board of Supervisors makes budget appropriation.

By 06/30/10

County Administration notifies divisions and agencies of final appropriations.

After 07/01/10

The County's Budget Process With the goal of allowing decision-makers to focus on broader issues, the budget document consolidates similar functions. Efforts to streamline the process and reduce the volume of paper generated have changed the process in past years. The FY 2011 budget continues to consolidate information and array budget data in ways that facilitate a broader understanding of the document. These include: â&#x20AC;˘

Base Budget Targets are established for budget requests. This allows for the delineation between previously approved funding levels and requested increases in items. o

â&#x20AC;˘

Base Budget Targets are established as follows: 9

Personal Services - Includes all positions approved up to the issuance of the proposed budget, and covers the estimated costs in fringe benefits.

Operations and Maintenance Target - Caps funding at the level of the FY 10 Approved Budget, less adjustments for one-time only expenditure items.

Excludes Capital Outlay - Capital Outlay requests are presented separately from the Base Budget.

Addenda Requests are increased funding over and above the Base Budget Targets. They must be presented as Addenda to the Base Budget. This means that additional justification for increased funding or the inclusion of Capital Outlay dollars must be provided with the request. These changes were designed to clearly identify increases to operations, initiatives proposed by departments, and all capital outlay items requested. The chart on page 3 depicts the process.

Understanding the Budget Process, Page 2

UNDERSTANDING THE BUDGET PROCESS Base Budget

Total Budget Addenda +

Estimated Costs for Continued Operations

= Dollars Over and Above the Base Budget Target for Operating and Capital Items

Base on Prior Year Approved Budget with Adjustments

Dollars Requested for New or Expanded Services (Initiatives)

Base Budget + Addenda

Excludes: Motor Vehicle Purchases Office Furniture Other Equipment

How to Understand and Use This Document The FY 2011 budget document is organized into six major headings, each of which is separated by a large divider tab: o o o o o o

Budget Message Table of Contents Budget Summary Understanding the Budget Revenue Summary Expenditure Plans

Included under the last section, Expenditure Plans; are 34 of the County's major Divisions or budget categories, which include revenues earmarked for use by the specific Division. Listed numerically according to a three-digit code, each of these sub-sections includes the Division’s Organizational Chart, Financial Data, Description of the Division as a whole, Base Budget Discussion, Addenda Discussion, which includes the County Administrator’s recommendation. Also included are each Department’s Description and Financial Data. Division Financial Data - Provides a recap of the Division's funding history, including the Base Budget and addenda requests, as well as recommended funding by three categories: o Personnel Services o Operations and Maintenance o Capital Outlay Division Description, Base Budget Discussion, and Addenda Discussion - The Description section explains the Division as a whole. The Base Budget Discussion and Addenda Discussion justify and describe the County Administrator’s funding recommendations.

Understanding the Budget Process, Page 3

UNDERSTANDING THE BUDGET PROCESS Department Description and Financial Data - Presents historical budget data by major category for each department. The following column headings are used: FY 09 Revised Budget FY 09 Actual Budget FY 10 Approved Budget FY 11 Base Budget FY 11 County Administrator’s Recommended Addenda FY 11 County Administrator’s Recommended Total The County Administrator's Recommendation column identifies the amount of funding recommended for each major cost category by base budget and addenda. Revenue that has been designated to offset expenditures in divisions is also presented. These sources include State Compensation Board funding, fees and permit charges collected by the respective divisions and other sources related to each specific function. In the presentation format, designated revenues are totaled and subtracted from the expenditures, identifying the amount of the County’s undesignated general fund revenue needed to support the division’s expenditures.

Conclusion The Board of Supervisors uses this combination of documents and information to review and approve the annual budget. It is available as public information for review by any citizen who requests access to it and is found on the County’s web site at www.montva.com. A glossary of financial terms begins on the following page in an effort to assist citizens in reviewing and understanding the County's budget. If you have any questions about the County's budget or the budget process, please contact Montgomery County’s Office of Public Information at 382-5700.

Understanding the Budget Process, Page 4

GLOSSERY OF TERMS Addenda Request The request for funding amounts over and above the designated Base Budget targets. Appropriation An approval by the Board of Supervisors for County staff to make an expenditure or to incur debt using government resources. These are usually for specific, stated amounts over a one-year period. Appropriation Resolution The official act by the Board of Supervisors granting staff the legal authority to obligate or spend County funds. Approved Budget The budget enacted by the Board of Supervisors. Assessed Value The fair market value placed by the Commissioner of Revenue on personal and real property owned by County citizens. Real estate values are reassessed every four years. Base Budget A budget that shows how much it would cost in the next fiscal year to operate the same programs approved in the current year. Budget A financial plan for operating the County using estimates of costs (expenditures) and proposed methods for offsetting those costs (revenues). Budget Calendar The County's schedule of deadlines and events for preparing and adopting the next year's budget. Budget Document The County staffâ&#x20AC;&#x2122;s official report which presents the proposed budget to the Board of Supervisors. Budget Message The County Administrator's written synopsis of the proposed budget. This message analyzes budgeting issues and specific programs within the context of the County's economic climate. In addition, it gives the County Administrator an opportunity to highlight certain recommendations, which deserve special attention. Capital Assets Fixed assets with a value of at least $5,000 and an anticipated useful life of at least several years. Furniture and equipment are examples of fixed assets. Capital Improvement Program The County's five year plan for completing capital projects on an annual basis, with tentative beginning and ending dates for each, anticipated costs and options for financing them. Capital Projects Large one-time construction projects or purchases that are expected to provide services to citizens over a period of time. Examples of capital projects are the construction of new schools, fire stations, etc. Understanding the Budget Process, Page 5

GLOSSERY OF TERMS Contingencies Special monies set aside for unforeseen costs or emergencies. These can also be dollars set aside for special purposes. Debt Service The repayment of County debt, including interest. Expenditures The cost of or payment for goods and services used in County operations. FTE Full Time Employee or Full Time Equivalent. Fiscal Year The County's financial reporting year, which begins on July 1 and ends on June 30 of the next calendar year. Function An overall type of activity performed by a division or organization. The County's budgets are divided into groups of divisions that perform similar functions. General Fund The part of the budget that accounts for day-to-day operating expenses for the County, including dollars transferred from the General Fund for support of the school system. This fund is separate from proprietary funds such as the PSA and IDA funds. General Obligation Bonds A promise from County government to pay for bonded debt (essentially a loan) based on its full faith and credit or basic power to pay debts with tax revenue. These bonds are used to finance long-term projects through payments of principal and interest over a period of years. Grant A gift of assets, usually cash, by a private or government funding source, to another organization. The County receives most of its grants for specific projects or programs from the federal or state government. However, private foundations sometimes contribute funds to the County. Internal Service Fund A type of fund covering costs for delivery of goods or services from one County program to another on a cost-reimbursement basis, such as the Motor Pool. Proposed Budget The initial budget prepared for and proposed to the Board of Supervisors by the County Administrator. Revenue Income or increased assets for a specific fund.

Understanding the Budget Process, Page 6

GLOSSERY OF TERMS Tax Exempt Revenue Bonds Under the lease revenue method, the County and/or School Board transfer a “lease hold interest” (the legal right to use the property) to the Industrial Development Authority. The IDA then “leases back” these facilities and projects to the County and/or the School Board for a term equal to the debt service. The lease payments cover the debt service. These issuances were also structured with a Trustee. The Trustee must enforce all obligations. Consequently, the Trustee collects rental payments, pays bondholders, monitors requisitions on the use of funds and issues checks to vendors from the proceeds. Tax Levy The total dollar amount of tax that should ideally be collected based on existing tax rates and assessed values of personal and real properties. Tax Rate The level at which taxes are imposed or charged for certain property owned by citizens and businesses. Unemployment Rate The Virginia Employment Commission's (VEC's) report of persons who are actively filed as not holding, but are seeking, a job for which they would receive compensation. This does not include persons who have no job, but do not consult the VEC for job placement services.

Understanding the Budget Process, Page 7

REVENUE SUMMARY

FISCAL YEAR 11 APPROVED BUDGET

REVENUE SUMMARY FY 11 Overview of Economic Status The condition of the County economy is greatly affected by national and state economic conditions. The economy has an impact on County services and the County’s ability to pay for these services. A strong economy promotes more people working, more homebuyers, and more tax revenue. In contrast, a bleak economy means businesses close, unemployment rates increase, and the competition for government dollars increases. The state of the economy is the single most important factor in predicting growth and increased tax revenue. Predicting Future Revenue Collections •

Real Estate values are based on the actual value as of January 1, 2009 and estimated increases from new construction. From January 1, 2009 to January 1, 2010, assessed values due to new construction are estimated to increase $95 million. From January 1, 2010 to January 1, 2011, assessed values are estimated to increase $80 million.

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Personal property tax collections are based on the 2009 tax book, which is the most recent documentation of assessment values. From this data, the 2010 values are estimated. In addition, prior year collection rates are used as predictors of future year collections. The rate of collection in FY 09 and FY 10 is used to estimate the rate of collection in FY 11. The 2010 personal property book will not be issued until at least September 1, 2010, which is in FY 11. As additional information is known, better estimates can be made.

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Estimated values and collection rates can also change depending upon the fluctuations in the economy and interest rates. If consumer confidence wanes, the growth in sales tax collections, personal property values and the value of new housing starts are affected. Mirroring the nation and state, sales tax collections, new car registrations and new housing starts are declining from the growth realized in previous years.

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In FY 09, many revenue categories exceeded projections, while a few fell short of the projected estimates. In FY 10, revenue collections are down significantly from budgeted estimates. Undesignated revenue collections are estimated to miss budgeted estimates by nearly $1.6 million, creating shortfalls in FY 10. The two main sources of the anticipated shortfall in FY 10 are in personal property motor vehicle collections (down $750,000) and local sales and use tax (down $840,000). In FY 11, the projected revenue shortfall is estimated at $1.3 million. Estimates in real estate growth were revised downward based on the most recent building permit data. Additional revenue will be generated due to changing the valuation method for assessing motor vehicles from loan value to trade value. This change in valuation method will offset $700,000 of the projected shortfall in FY 11. Given current economic conditions and known state budget cuts to localities, shortfalls in FY 11 are expected in the following categories of revenue: state support for public education and constitutional officers, sales and use tax collections, and interest earnings.

What is the National Economic Outlook? •

The state and local economy often mirrors national trends.

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The United States unemployment rate had fallen in recent years, indicating a strong economy. This changed significantly over the past two years with record high unemployment rates. According to the Revenue Summary, Page 1

REVENUE SUMMARY FY 11 Virginia Employment Commission (VEC), the unemployment rate for the U.S. fell from 5.5% in 2004 to 5.1% in 2005 to 4.6% in 2006 and 2007. In 2008, the unemployment rate increased to 5.8%. Comparing the latest information, the unemployment rate for December 2009 was 9.7% compared to 7.1% for December 2008. The most recent data indicates that unemployment rates are rapidly increasing with double digit unemployment rates expected throughout much of 2010. •

The U.S. Gross Domestic Product (GPD), which is the total market value of goods and services produced in the United States, is a good indication of economic trends. According to the Bureau of Economic Analysis, the GDP of the U.S. for the third and fourth quarters of 2009 increased at a rate of 2.2% and 5.7% respectively, indicating signs of economic recovery. Consumer spending, business investment and exports have all had significant impacts for moderate growth in the last two quarters of 2009.

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The Consumer Price Index (CPI) is a measure of inflation. In 2005, the percentage change (inflation rate) for the CPI was 3.4%. This rate decreased to 3.2% for 2006, decreased to 2.8% for 2007, and increased to 3.8% for 2008. In 2009, the rate decreased to -0.4%, the lowest rate and first negative rate in the last five years.

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While unemployment rates are near record highs, the U.S. economy is showing signs of recovery. Most economists believe the recession hit bottom at the end of the second quarter in 2009, with real gains in GDP in the third and fourth quarters. Economists are hesitant to predict much in the way of economic growth, given the uncertainty of the future and the modest gains experienced at the end of 2009. Most economic forecasts are cautious and conservative with estimates of real growth in GDP of 2% to 3% for 2010. High unemployment rates, tighter credit markets, an increase in the national savings rate are placing downward pressure on consumer sales and broad based economic growth. Whether the national economy will continue its path to recovery into 2010 is unknown. Efforts at the Federal level to stabilize the banking, auto and housing industries, along with the American Recovery and Reinvestment Act have helped to restore some growth to the national economy.

What is the State Economic Outlook? •

Virginia’s economy is experiencing similar trends as the national economy.

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Virginia’s unemployment rate had also fallen over the past several years, indicating job growth until 2008. According to the VEC, the unemployment rate for the State of Virginia fell from 3.7% in 2004, to 3.5% in 2005, to 3.0% in 2006 and 2007. In 2008, the unemployment rate increased to 4%. Comparing the latest information, the unemployment rate for December 2009 was 6.7%, up from 5.1% for December 2008.

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While corporate growth is occurring, the number of jobs has not increased as quickly as expected. Unemployment rates are expected to begin declining in the second half of 2010.

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State General Fund revenues collapsed in the second half of 2009 with declines in payroll withholding, sales tax collections, corporate income tax collections, and recordation taxes. Including the December reforecast, the state has reduced revenues by over $7.5 billion for the 2008-2010 biennium. Revenue collections for 2010 have trailed estimates and have led to additional budget reductions that have been pushed down to local governments. Revenue Summary, Page 2

REVENUE SUMMARY FY 11 •

The housing market in Virginia is showing signs of stabilization. The decline in home sales and depreciating market value bottomed in the spring of 2009.

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Based on the latest data, Virginia’s economic outlook is consistent with national trends with the economy showing some signs of improvement. However, recent data shows that unemployment rates are still increasing drastically and state revenues are not keeping pace with estimates. This has resulted in major budget cuts in state funding at the local level.

What about Local Growth? •

While the local economy often mirrors state and national trends, Montgomery County’s growth potential is weaker than in previous years.

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Like national and state trends, Montgomery County’s unemployment rate has fallen in recent years and then increased sharply. According to the VEC Montgomery County’s unemployment rate fell from 3.6% in 2004 to 3.5% in 2005 to 3.0% in 2006. The unemployment rate then increased to 3.2% in 2007 and 4.1% in 2008. In December 2009, the County’s unemployment rate was 6.4%, up from a year ago when the unemployment rate for December 2008 was 5.2%.

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New car registrations for the first and second quarters of 2009 compared to the first and second quarters of 2008 were down 23%. New truck registrations for the first and second quarters of 2009 compared to the first and second quarters of 2008 were down 39%. Montgomery County’s decline is consistent with most other localities in the New River Valley.

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Over the past several years, Montgomery County was still experiencing growth while other localities, and the nation in general, were experiencing problems from the recession and the collapse of the stock and real estate markets. While local governments were experiencing the effects of the recession, causing revenue shortfalls in FY 2008 and FY 2009, Montgomery County did not experience the effect until FY 2010. Since Montgomery County experienced the downward effects of the recession later, it is also expected that the County will experience the upward effects of the recovery later as well. Normal growth patterns are not expected to occur until FY 2012.

State Budget: Local Impact •

Over the past several fiscal years, the state has drastically reduced the amount of state funding provided to local governments. Public education, public safety, Constitutional Officers, local libraries, and other local services have all been affected. In many areas, the state has shifted the burden of revenue on to local governments. For FY 2011, the impact to local government is even more severe than in previous years.

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The Governor’s budget reduces State funding for Montgomery County’s public schools by $9.1 million from the FY 2010 Approved Budget, a reduction of 16%. State funding reductions to general county operations total nearly $0.7 million from the FY 2010 Approved Budget, a reduction of 8%. Total estimated state funding reductions for FY 11 is estimated at $9.8 million and represents a 15% reduction from the FY 2010 Approved Budget. The table on the next page provides a breakdown of the state funding reductions by functional area from FY 2010 to FY 2011.

Revenue Summary, Page 3

REVENUE SUMMARY FY 11

State Budget Impact on Montgomery County Description School Operating Budget Total Impact Schools

$ Impact from % Impact from FY 2010 Budget FY 2011 Budget FY 10 to FY 11 FY 10 to FY 11 $ 56,781,036 $ 47,637,702 $ (9,143,334) ‐16% $ 56,781,036 $ 47,637,702 $ (9,143,334) ‐16%

Public Safety (Sheriff; Jail Block; Comm Atty) Other Constitutional Offices Other State Support for County Operations Total Impact County

$ 4,858,718 $ 825,545 $ 2,839,261 $ 8,523,524

$ (209,378) $ (362,212) $ (104,886) $ (676,476)

‐4% ‐44% ‐4% ‐8%

Grand Total

$ 65,304,560 $ 55,484,750 $ (9,819,810)

‐15%

$ 4,649,340 $ 463,333 $ 2,734,375 $ 7,847,048

Variables Affecting Revenues As depicted below, factors other than state policy affect local revenue. All these factors drive the funding available for the annual budget.

County Resources Resources within the County budget are classified as either designated or undesignated. •

Designated Resources represent revenue accounts which are mandated for specific uses including: ¾ ¾ ¾ ¾

Support from the State Compensation Board for constitutional officers, court fees, fees for services and programs Direct state aid for public assistance payments State and federal funds for schools Support for human services programs

Revenue Summary, Page 4

REVENUE SUMMARY FY 11 •

Undesignated Resources fall into two categories: undesignated revenue and fund balance. Undesignated Revenue represents accounts which may be used in the budget at the Board’s discretion. These accounts include property taxes, sales taxes, and similar local sources of revenue. Total budgeted revenue for FY 11 is $150.7 million with $73.9 million considered designated. Of this designated amount, $56.7 million or 77% is earmarked for schools. Designated resources are mandated for specific uses. Undesignated Revenue dollars that may be used in the budget at the Board’s discretion, total $76.7 million. Of this amount, $35.7 million or 47% goes to the public schools for operations. $15.6 million or 20% of the undesignated dollars support debt service costs for county facilities including public schools. $2.1 million in funds generated by the four cents on the real estate tax rate previously set aside for debt service is used in the FY 11 Approved budget.

Undesignated Revenue $76.7 Million

Merch Capital 1% Delinquent Business F&F Mobile Homes 2% 3% Mach &Tools <1% 3% 3 Cent RE Increase Other 3% 4% Sales Tax 9% Real Estate 62% Personal Prop 12% MV Change in Valuation 1%

County Tax Rates The table below shows the change in tax rates from FY 10 to FY 11. All rates are per $100 of assessed value. County Tax Rates Real Estate Tax Rate Personal Property Machinery & Tools Merchants Capital Mobile Homes

FY 10 $0.71/100 $2.45/100 $1.82/100 $3.05/100 $0.71/100

FY 11 $0.74/100 $2.45/100 $1.82/100 $3.05/100 $0.74/100

Revenue Summary, Page 5

REVENUE SUMMARY FY 11 Current Property Taxes Real Estate Tax Assessments •

Real Estate values totaled $6.8 billion on the 2009 Land Book including the land use value. New growth for the 2010 Land Book is estimated at $95 million, bringing the 2010 Land Book to $6.9 billion. Due to an unstable and slowing housing market, growth projected for FY 11 is expected to be $80 million, bringing the estimated 2011 Land Book to $7.0 billion.

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Four-year increments show reassessment value increases (including growth) as follows: 1999 reassessment values increased 29%; 2003 reassessment values increased 34%; 2007 reassessment values increased 34%. The chart below shows the values on the land book from 1996 through 2011 and increases each year.

Billions

Real Estate Values History 8 7 6 5 4 3 2 1 0

4% 3% 2%

34% 2%

3% 3%

34%

3% 2%

29%

1996 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 Calendar Year

Real Estate Tax Rates As the graph below denotes, the Board of Supervisors has traditionally dropped tax rates in the years of the general reassessment. The FY 11 Budget includes a three cent increase in the real estate tax rate. Real Estate Tax Rate History 100 90

Rate

•

81.5

80 70 60

74.5 63

74 64

50 FY FY FY FY FY FY FY FY FY FY FY FY FY FY FY 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 Fiscal Year

Revenue Summary, Page 6

REVENUE SUMMARY FY 11 Personal Property Tax Assessments •

Personal Property Tax is assessed on cars, vans, pick-up trucks, utility trailers, boat trailers, motorcycles, and similar property owned by individuals and businesses. The rate is $2.45 per $100 of assessed value.

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Since FY 02 the County has experienced significant growth in motor vehicle revenue collections. Dramatic increases have occurred in prior years due to the larger than average sales in sport utility vehicles. Recent data, however, show a decline in car and truck registrations. The values on the personal property book have remained relatively flat for several years. For FY 10, the value on the personal property book for motor vehicles dropped dramatically due to a change in vehicle valuation by the National Automotive Dealers Association (NADA) from an oversupply of used vehicles on the market. This resulted in a $33 million drop in valuation on the personal property book for motor vehicles. It is estimated that the County will fall short of the $9.3 million FY 10 estimate by approximately $750,000. To help offset this shortfall in FY 11, a change in the method in which motor vehicles are assessed from loan value to trade value is approved. This change in valuation is estimated to offset $700,000 of the projected shortfall for FY 11.

Motor Vehicle Revenue Collections

$10,000,000 $9,000,000 $8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0

$6.9 M $6.9 M $7.1 M

$7.3 M

$8.1 M

$8.7 M $8.7 M

$9.3 M $9.3 M $9.2 M

FY 2002 FY 2003 FY 2004 FY 2005 FY 2006 FY 2007FY 2008 FY 2009 FY 2010 FY 2011 est. est.

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The Car Tax Relief program prohibits increasing the personal property tax rate on the first $20,000 of value for vehicles that qualify for relief. In addition, before the state will provide reimbursement, the locality must first collect the taxpayer’s share. Changes in the Car Tax Relief program made by the General Assembly became effective in FY 07. These changes reduce the amount of funding the State provides for Car Tax Relief. Individuals no longer receive a 70% reduction on their Car Tax bills. Each year the percentage of relief changes. The percentage of relief for FY 10 is 65.16% and the percentage for FY 11 will be known in the fall of 2010.

Other Personal Property Taxes •

Machinery and Tools is a tax on businesses at $1.82 per $100 in value which is assessed at 60%/50%/40% depending on the number of years the asset has been owned. Since FY 02, revenue Revenue Summary, Page 7

REVENUE SUMMARY FY 11 collections have been relatively flat, averaging close to $2 million per year. In recent years, the County has seen a spike in revenue with the County collecting $2.3 million in FY 06. However, newer projections indicate a decline in collections since FY 07. The County estimates $2.16 million for FY 10. The FY 11 estimate has been set at $2.11 million. Machinery & Tools Revenue $2,500,000

$1.97 M $1.91 M

$2.17 M $2.19 M

$2.34 M $2.22 M

$2.13 M

$2.16 M $2.16 M $2.11 M

$2,000,000 $1,500,000 $1,000,000 $500,000 $0 FY 2002 FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 Est. Est.

â&#x20AC;˘

Merchants Capital is a tax on the value of inventory at $3.05 per $100 and is assessed at 20% of the actual value. In FY 03 and FY 04, assessed value declined. In FY 05, the tax rate was lowered from $4.50 to $3.05 which generated a 38% increase in value deemed to be from car dealerships retaining their inventory within the County. The County estimates $1 million in collections for FY 10, and collections indicate the County will meet the estimate. The FY 11 estimate has been lowered to $0.8 million due to declining inventories at local automotive dealers in the County. Merchants Capital Collections $1,600,000 $1,400,000 $1,200,000 $1,000,000 $800,000 $600,000 $400,000 $200,000 $0

$1.4 M

$1.2 M

$0.9 M

$1.1 M

$1.0 M

$0.8 M

FY 2002 FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 Est. Est.

Local Sales Tax: Growth of Retail Sales â&#x20AC;˘

Local sales tax collection had been increasing progressively over the last several years until FY 09. FY 09 was the first year in which actual revenue collections came in lower than the prior fiscal year. For FY 2010, the County estimated $7.6 million; however, it is now estimated that the County will fall short of that estimate by approximately $840,000. Due to declining sales, the FY 11 estimate is set at $7 million. Revenue Summary, Page 8

REVENUE SUMMARY FY 11 Sales Tax Revenue Collections

$8,000,000 $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 $0

$5.9 M

$6.0 M

$6.2 M

$6.5 M $6.7 M

$7.1 M

$7.3 M

$7.2 M

$7.6 M

$7.0 M

FY 2002 FY 2003 FY 2004 FY 2005 FY 2006 FY 2007 FY 2008 FY 2009 FY 2010 FY 2011 Est. Est.

Revenue Stabilization Fund •

Given the uncertainty of local revenue, and the potential for additional state funding reductions, a revenue stabilization fund has been established for FY 11. Monies in this fund represent on-going resources and totals $564,248. The fund is intended to ease further reductions in revenue should they occur in the upcoming fiscal year.

Fund Balance •

No General Fund balance dollars have been used to balance the FY 2011 budget.

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The FY 10 budget included a one-time transfer of $1,050,000 from the General Fund to provide funds to shave the peak of debt service costs over six years. $175,000 in Debt Service Fund balance will be used in FY 11 to offset debt service.

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$1,893,883 in School Capital Construction Fund balance is transferred to the Debt Service Fund for School Debt Service for FY 11. In prior years, the County earmarked 4 cents of the tax rate for new school construction. In FY 10, the County transferred $1,873,545 from this fund to cover a portion of debt service costs for the 2008 debt issued for new schools.

Reserve Funds •

A reserve fund is defined as an account used either to set aside revenues that are not required for expenditure in the current year or earmark revenues for a specific future purpose.

Why Do We Need Reserve Funds and a Cash Flow Reserve? •

The financial health of a locality is determined based on its “operating position” which refers to three factors: o o

The County’s ability to balance the budget using current revenue (not using fund balance in the operating budget). The County’s ability to maintain reserves for emergencies (establishing reserve funds for specific purposes). Revenue Summary, Page 9

REVENUE SUMMARY FY 11 o •

The County’s ability to maintain sufficient cash to pay expenses on a timely basis. (Ensuring an adequate level of cash flow reserves).

Setting aside monies through reserve funds will help further declines in County revenues in the upcoming fiscal year.

Why Shouldn’t We Use Reserve Money to Balance the Budget? •

These funds are “non-recurring”. The use of these funds can only be for items that do not require expenditures in future years (one-time-only expenses). These funds cannot be used for salary increases, additional personnel, or program expansion that recurs in future years. For example, if $1,000,000 of reserve monies were used in the budget to cover salaries, the next year there would be $1,000,000 worth of costs and $1,000,000 less money. The County’s financial advisors have recommended a policy of maintaining undesignated fund balance between 8% and 10% of operating revenue.

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Cash Flow Reserve sets aside approximately $14.9 million or 9.8% of the total FY 11 Approved Budget for emergency and unforeseen circumstances to ensure sufficient cash to pay the bills.

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Debt Service Reserve – Through this reserve fund, money can be earmarked to address unanticipated “peaks” in debt service costs or buy down debt service costs as the annual payments begin to decrease. In FY 10, monies from this reserve were combined with monies from the Rainy Day Fund to “shave the peak” in debt service over a 6 year period. Because of this, there are no funds in this reserve for FY 11.

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Landfill Post Closure Reserve – The Landfill Closure reserve sets aside monies for the costs associated with monitoring and remediation of a landfill after it is closed in order to meet the requirements of the Department of Environmental Quality. The reserve is $250,000, and $59,150 may be needed in FY 10 for remediation costs.

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Facilities and Maintenance Reserve – This reserve fund earmarks monies for facilities and general maintenance items. This reserve differs from the Capital Reserve in that the Capital Reserve focuses on major capital projects designed to meet long-term needs. Items supported through this reserve would be for purchases that are considered a part of general operations such as machinery, equipment, general repairs, and upkeep of facilities and grounds. The reserve is $723,000.

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Capital Reserve – This account reserves funds for transfer to support projects in the Capital Budget. The reserve is $500,000.

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Technology Reserve – This account reserves funds for technology projects and infrastructure requirements from monies remaining from the Information Technology Department budget at year end. The reserve is $131,493.

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Rainy Day Fund – In FY 09, this account was established and reserved $1,000,000 to adjust for unanticipated financial issues. $229,920 was used to offset the state “flexible cut” in FY 09. $550,000 of the fund was used in FY 10 to offset $175,000 in debt service costs over a six year period. An additional $131,480 was also used in FY 10 to cover additional state reductions. The remaining balance in this reserve for FY 11 is $88,600. Additional monies from the real estate Revenue Summary, Page 10

REVENUE SUMMARY FY 11 windfall of approximately $1 million will be added to the Rainy Day Fund after June real estate collections are analyzed.

Conclusions •

The approved real estate tax rate is set at 74 cents for the FY 11 Budget, representing a three cent tax rate increase.

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The change in the motor vehicle value from loan to trade is included in the FY 11 Approved Budget.

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Given the uncertainty of the ability to meet the current year revenue estimates combined with the unknown impact of all state agency reductions on the County’s revenue, the revenue stabilization fund is intended to enable the County to react positively to future circumstances.

Revenue Summary, Page 11

REVENUE SUMMARY

APPENDIX A

COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2011 REVENUE ESTIMATES FY 09 REVISED ESTIMATE GENERAL FUND GENERAL PROPERTY TAXES REAL ESTATE PROPERTY TAX (DEC) REAL ESTATE PROPERTY TAX (JUNE) PERSONAL PROPERTY TAX MOTOR VEHICLES PERSONAL PROPERTY TAX RELIEF MOTOR VEHICLES PERSONAL PROPERTY BUSINESS FURN & FIXTURES PERSONAL PROPERTY COMPUTER EQUIPMENT PERSONAL PROPERTY MOBILE HOMES TAX MACHINERY & TOOLS TAX MERCHANTS CAPITAL TAX PUBLIC SERVICE CORP TAXES RE & PP (DEC) PUBLIC SERVICE CORP TAXES RE (JUNE) DELINQUENT PROP TAX ROLLBACK TAXES PRE-PAID & OTHER PROPERTY TAXES PENALTY ALL PROP TAX INTEREST ALL PROP TX ADMIN FEE-DELINQ TP SUBTOTAL GENERAL PROPERTY TAXES OTHER LOCAL TAXES 02 412101 LOCAL SALES AND USE TAX 02 412201 CONSUMER UTILITY TAX 02 412202 CONSUMER UTILITY TAX - 177 02 412203 E-911 - 177 CORRIDOR 02 412401 TELECOMMUNICATIONS TAX 02 412501 UTILITY LICENSE TAX 02 412503 CONSUMPTION TAX 02 412504 CONSUMPTION TAX - 177 02 412601 MOTOR VEHICLE LICENSE 02 412701 BANK STOCK TAX 02 412801 RECORDATION TAX 02 412802 ADDITIONAL TAX ON DEEDS 02 412901 TRANSIENT OCCUPANCY TAX 02 412902 TRANSIENT OCCUPANCY TAX - 177 02 412905 MEALS TAX SUBTOTAL OTHER LOCAL TAXES OTHER UNDESIGNATED REVENUE 02 413305 LAND TRANSFER FEE 02 414101 COURT FINES & FORFEITURES

FY 09 REALIZED

FY 10 ESTIMATE

FY 11 ESTIMATE

INC/(DEC) FY 11 BUDGET FROM FY 10 BUDGET $ %

22,440,838 22,629,987 3,935,251 4,754,279 1,818,935 374,334 207,983 2,127,936 954,513 694,841 678,939 1,132,833 35,000 250,000 95,000 36,209

22,603,509 22,622,313 4,528,852 4,754,279 2,027,570 393,302 205,693 2,155,911 976,701 654,315 640,019 1,514,766 12,077 126,276 282,168 112,879 104,677

23,013,909 23,172,309 4,506,721 4,754,279 2,029,070 392,904 200,248 2,156,830 976,000 655,799 642,964 1,085,894 15,000 300,000 120,000 25,000

24,237,126 24,353,526 4,491,742 4,754,279 2,185,297 386,549 213,211 2,108,901 845,814 737,268 726,699 976,419 15,000 300,000 120,000 25,000

1,223,217 1,181,217 (14,979) 156,227 (6,355) 12,963 (47,929) (130,186) 81,469 83,735 (109,475) -

5% 5% 0% 0% 8% -2% 6% -2% -13% 12% 13% -10% 0% 0% 0% 0%

62,166,878

63,715,307

64,046,927

66,476,831

2,429,904

7,745,478 635,000 17,000 1,800 175,000 20,000 95,000 5,000 620,000 50,000 600,000 190,000 5,000 34,005 210,000

7,205,999 642,860 18,958 222,238 16,891 107,418 6,135 637,999 52,392 688,376 140,475 2,029 32,483 207,298

7,614,100 635,000 17,000 1,800 259,000 17,000 100,000 6,500 620,000 65,000 600,000 150,000 5,000 40,000 210,000

6,962,139 635,000 17,000 1,800 167,759 16,500 100,000 6,000 640,000 53,000 600,000 120,000 2,000 33,000 205,000

(651,961) (91,241) (500) (500) 20,000 (12,000) (30,000) (3,000) (7,000) (5,000)

-9% 0% 0% 0% -35% -3% 0% -8% 3% -18% 0% -20% -60% -18% -2%

10,403,283

9,981,550

10,340,400

9,559,198

(781,202)

-8%

2,900 125,000

2,097 86,587

2,900 80,000

2,000 100,000

(900) 20,000

-31% 25%

Page 1

COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2011 REVENUE ESTIMATES FY 09 REVISED ESTIMATE 02 415102 INTEREST ON CHECKING 02 415201 RENTAL OF PROPERTY 02 415207 SALE OF SURPLUS/SALVAGE 02 416608 RETURNED CHECK 02 418999 MISCELLANEOUS 02 419108 RECOVERED COSTS 02 422101 SHARE ABC PROFITS 02 422102 SHARE OF WINE TAXES 02 422103 MOTOR VEHICLE CARRIER TAX 02 422105 MOBILE HOME TITLING TAX 02 422106 BOUNTY MONEY 02 422109 4% CAR RENTAL TAX 02 422112 PYMNT IN LIEU OF TX-PARKS 02 433295 MINERAL ROYALTIES SUBTOTAL OTHER UNDESIGNATED REVENUE

FY 09 REALIZED

FY 10 ESTIMATE

FY 11 ESTIMATE

INC/(DEC) FY 11 BUDGET FROM FY 10 BUDGET $ %

675,000 171,984 108,191 135,000 25,000 25,000 -

499,768 177,967 22,228 1,470 77 27,544 121,900 96,569 19,242 56,614 1,283

354,000 171,984 110,000 114,000 20,000 25,000 -

183,000 171,984 126,201 75,000 20,000 25,000 -

(171,000) 16,201 (39,000) -

-48% 0% 15% -34% 0% 0% -

1,268,075

1,113,345

877,884

703,185

(174,699)

-20%

GENERAL FUND BALANCE 02 451203 (TO)FROM UNDESIGNATED FUND BAL 02 451205 (TO)FROM DESIG FUND BALANCE

5,028,665 4,221,592

SUBTOTAL GENERAL FUND BALANCE

9,250,257

TOTAL UNDESIGNATED REVENUE TRANFERS TO/FROM OTHER FUNDS 02 451200 TRANSFER TO SCHOOL OPER. 02 451104 TRANSFER TO DEBT SERVICE 02 451209 TRANSFER TO SCHOOL CAPITAL CONSTRUCTION 02 451209 TRANSFER TO COUNTY CAPITAL 02 451107 TRANSFER FROM COUNTY CAPITAL 02 451209 TRANSFER TO SCHOOL CAFETERIA FUND 02 451215 TRANSFER TO REVENUE STABILIZATION FUND SUBTOTAL TRANFERS NET UNDESIGNATED RESOURCES

83,088,493

74,810,201

75,265,211

76,739,214

1,474,003

(39,073,041) (13,831,518) (2,367,772) (1,692,609) (200,000) (57,164,940)

(35,719,887) (13,383,529) (1,640,871) (1,692,609) 1,867,973 (200,000) (50,768,922)

(35,103,980) (16,973,985) (335,720)

(35,714,191) (15,623,985) (340,000)

(52,413,685)

(564,248) (52,242,424)

(610,211) 1,350,000 (4,280) (564,248) 171,261

2% -8% 1% 0%

25,923,553

24,041,279

22,851,526

24,496,790

1,645,264

DESIGNATED RESOURCES BOARD OF SUPERVISORS 02100 419108 RECOVERED COSTS

100

Page 2

COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2011 REVENUE ESTIMATES FY 09 REVISED ESTIMATE

FY 09 REALIZED

FY 10 ESTIMATE

FY 11 ESTIMATE

INC/(DEC) FY 11 BUDGET FROM FY 10 BUDGET $ %

COUNTY ADMINISTRATION 02110 419108 RECOVERED COSTS

25,195

39,452

9,800

6,762 13

COUNTY ATTORNEY 02120 419108 RECOVERED COSTS 02120 419120 BOE-COSTS FINANCIAL & MANAGEMENT SERVICES 02130 419108 RECOVERED COSTS

125,000

90,983

125,000

126,000

60,686

126,000

INSURANCE 02132 419108 RECOVERED COSTS INFORMATION TECHNOLOGY 02140 419108 RECOVERED COSTS

3,776

4,983

COMMISSIONER OF REVENUE-COMP 02150 419108 RECOVERED COSTS 02150 423100 SHARED EXPENSES

226,345

(1,574) 224,765

223,115

80,375

(142,740)

-64%

ASSESSMENT - COUNTY 02152 413304 LAND USE APPLICATION FEE 02152 419108 RECOVERED COSTS

787 2,270

1,633 1,624

1,800 -

224,200

216,458

218,926

76,666

168 25

252 -

63,752

300 140,421

0% -

TREASURER - COMP BD 02160 423100 SHARED EXPENSES TREASURER - COLLECTIONS 02162 416010 FEES 02162 416603 INTEREST

(142,260)

-65%

61,159

47,890

(13,269)

-22%

ELECTORAL BOARD 02170 419108 RECOVERED COSTS 02170 423100 SHARED EXPENSES

Page 3

COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2011 REVENUE ESTIMATES FY 09 REVISED ESTIMATE

FY 09 REALIZED

FY 10 ESTIMATE

FY 11 ESTIMATE

INC/(DEC) FY 11 BUDGET FROM FY 10 BUDGET $ %

INTERNAL SERVICES 02180 415212 MILEAGE 02180 415209 PROCEEDS FROM RESALE 02180 415211 SALE OF PHOTOCOPIES 02180 419107 GARAGE CHARGES INTERNAL 02180 419111 VEHICLE MAINTENANCE 02180 419112 CANTEEN FUND

17,700 24,500 3,500 6,000 40,000 -

2,491 6,896 85,123 62

17,700 24,500 3,500 6,000 40,000 -

0% 0% 0% 0% 0% -

2,283 27,136 52,073 37,997 8,141 650,589 2,769

9,344 16,490 71,531 (19,044) 15,321 651,595 3,166

2,283 8,855 52,073 37,997 628,051 2,769

2,283 8,855 52,073 37,997 575,979 2,769

(52,072) -

0% 0% 0% 0% -8% 0%

COMMONWEALTH ATTORNEY 02200 416011 J&D DELINQUENT COLLECTIONS 02200 416012 GENERAL DISTRICT BBURG DEL COLLECTION 02200 416013 GENERAL DISTRICT CBURG DEL COLLECTION 02200 416014 CIRCUIT COURT DELINQUENT COLLECTIONS 02200 419104 CONFISCATIONS 02200 423100 SHARED EXPENSES 02200 423200 COMMONWEALTH ATT'Y FEES CIRCUIT COURT 02210 416016 JUDGE'S SECRETARY SALARY 02210 419108 RECOVERED COSTS 02210 419122 JURYREIM

7,500 4,549

7,500 16,374

7,500 -

0% -

10,000 -

11,416 -

10,000 -

0% -

GENERAL DISTRICT COURT 02220 414204 COURTHOUSE MAINTENANCE FEES 02220 419108 RECOVERED COSTS J & D RELATIONS COURT 02230 419108 RECOVERED COSTS

(273)

CIRCUIT COURT CLERK 02250 416010 FEES 02250 410107 JURY FEES 02250 423100 SHARED EXPENSES

290,000 464,447

157,868 453,223

87,800 383,504

137,002 306,292

49,202 (77,212)

56% -20%

9,318 4,586,320 528,000

16,360 4,394,442 547,718

4,018,459 190,708

3,894,257 157,604

(124,202) (33,104)

-3% -17%

SHERIFF - COMP BOARD 02310 419108 RECOVERED COSTS 02310 423100 SHARED EXPENSES 02310 424415 LOCAL JAIL BLOCK GRANT

Page 4

COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2011 REVENUE ESTIMATES FY 09 REVISED ESTIMATE

FY 09 REALIZED

FY 10 ESTIMATE

FY 11 ESTIMATE

INC/(DEC) FY 11 BUDGET FROM FY 10 BUDGET $ %

SHERIFF - COUNTY 02320 412301 E-911 TAX 02320 414200 COURTHOUSE SECURITY FEE 02320 414206 JAIL FEES 02320 414207 JAIL - NONCONSECUTIVE DAYS 02320 414208 DNA FEE 02320 415103 INTEREST ON SAVINGS 02320 416010 FEES 02320 419104 CONFISCATIONS 02320 419105 JAIL INMATE TELEPHONE 02320 419106 INMATE MEDICAL REIMBURSEMENT 02320 419108 RECOVERED COSTS 02320 419114 PRISONER/BOARDING 02320 419115 FINGERPRINTING 02320 419123 HEM DRUG TESTING 02320 419124 HEM MONITORING 02320 419125 HEM CONNECTION 02320 423100 SHARED EXPENSES 02320 424404 FEDERAL CONFISCATIONS 02320 424415 LOCAL JAIL BLOCK 02320 424460 WIRELESS 911 02320 441101 INSURANCE RECOVERIES

145,000 206,000 7,200 108 1,080 4,137 24,007 55,000 3,500 115,729 3,500 400 9,400 75,500 1,000 58,400 56,995 35,000 -

145,000 164,808 7,737 42 798 445 4,137 22,477 56,939 828 136,225 6,452 925 8,820 70,646 2,595 56,995 42,711 (8,275)

145,000 175,000 7,000 60 900 4,137 9,000 55,000 800 1,000 3,000 500 6,240 52,560 300 33,512 49,000 -

145,000 189,609 8,000 50 900 4,137 2,000 27,000 700 1,000 4,000 300 9,000 75,000 1,500 33,512 60,000 -

14,609 1,000 (10) (7,000) (28,000) (100) 1,000 (200) 2,760 22,440 1,200 (33,512) 33,512 11,000 -

0% 8% 14% -17% 0% 0% -78% -51% -13% 0% 33% -40% 44% 43% 400% -100% 22% -

FIRE AND RESCUE 02330 419108 RECOVERED COSTS 02330 441101 INSURANCE RECOVERIES

(14,556) 18,505

18,000 337 -

40,388 2,510 -

29,800 700 1,700

19,200 1,000 -

(10,600) 300 (1,700)

-36% 43% -100%

172,383 2,205 35,350 34,362 -

116,635 1,575 29,530 19,677 18,727 100

98,000 1,000 28,200 15,000 17,600 -

104,000 1,000 26,000 16,000 18,000 -

6,000 (2,200) 1,000 400 -

6% 0% -8% 7% 2% -

13,600 33,146

11,302

10,300

13,000

2,700

26%

ANIMAL CONTROL 02340 413100 ANIMAL LICENSES 02340 413101 DOG & CAT STERILIZATION 02340 419108 RECOVERED COSTS GENERAL SERVICES 02400 413308 BUILDING PERMITS 02400 413309 OCCUPANCY PERMITS 02400 413310 ELECTRICAL PERMITS 02400 413311 MECHANICAL PERMITS 02400 413312 PLUMBING PERMITS 02400 413313 BUILDING PLAN 02400 413316 TECHNOLOGY FEE 02400 413323 MANUFACTURED HOUSING PERMITS

Page 5

COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2011 REVENUE ESTIMATES

02400 413325 REINSPECTION PERMITS 02400 414204 COURTHOUSE MAINTENANCE FEES 02400 414205 HHS MAINTENANCE FEES 02400 419108 RECOVERED COSTS 02400 419110 HEALTH & HUMAN SVCS UTILITIES

FY 09 REVISED ESTIMATE 11,327 50,000 16,800 67,906

FY 09 REALIZED 810 43,297 16,800 7,852 42,224

INC/(DEC) FY 11 BUDGET FROM FY 10 BUDGET $ % 500 50% 63,502 127% 0% (8,000) -13%

FY 10 ESTIMATE 1,000 50,000 16,800 64,000

FY 11 ESTIMATE 1,500 113,502 16,800 56,000

21,500

0% 0% 0%

MAINTENANCE B&G COURTHOUSE 024002 424415 LOCAL JAIL BLOCK

21,500

SOLID WASTE COLLECTION 02410 412201 CONSUMER UTILITY TAX 02410 416082 WASTE COLLECTION AND DISPOSAL 02410 424407 LITTER CONTROL GRANT

728,174 46,000 24,000

728,174 56,465 29,974

728,174 40,700 14,000

50,000

36,560

35,800

26,000

(9,800)

4,500

3,600

4,500

1,453,345

82,718 1,120,364

1,236,943

1,162,784

(74,159)

-6%

12,000 3,827 58,674 9,204 67,071

12,271 138 3,927 58,912 390 76,275

12,000 58,674 8,648 64,855

12,000 58,912 6,055 45,471

238 (2,593) (19,384)

0% 0% -30% -30%

5,360,684 268,954

157,935 5,275,879 233,274

70,000 5,200,520 268,954

70,000 5,434,517 268,472

233,997 (482)

0% 4% 0%

ENGINEERING/ENVIRONMENTAL SVC 02420 413324 SOIL EROSION PERMITS

-27%

AUTOMOBILE GRAVEYARD 02430 413301 AUTOMOBILE GRAVEYARD LICENSE COMPREHENSIVE SERVICES ACT 02510 419108 RECOVERED COSTS 02510 424445 COMPREHENSIVE SERVICES ACT HUMAN SERVICES 02520 419458 CSA ADMINISTRATION 02520 419108 RECOVERED COSTS 25202 419108 RECOVERED COSTS 25202 433107 R.S.V.P. GRANT 25205 413300 USER FEES 25205 416156 FLOYD CONTRIBUTION 25205 424412 VJCCCA GRANT SOCIAL SERVICES 02540 419108 RECOVERED COSTS 02540 424102 PUBLIC ASSISTANCE PAYMENTS 02540 434402 FEDERAL PASS THROUGH

Page 6

COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2011 REVENUE ESTIMATES FY 09 REVISED ESTIMATE

FY 09 REALIZED

FY 10 ESTIMATE

FY 11 ESTIMATE

INC/(DEC) FY 11 BUDGET FROM FY 10 BUDGET $ %

PARKS AND RECREATION 02700 419108 RECOVERED COSTS 02700 416158 FUNDRAISING 27001 415201 PROPERTY RENTAL 27002 416010 ADULT EDUCATION FEES 27004 416010 SWIMMING POOL FEES 27005 416010 SENIOR EDUCATION FEES 27006 416010 ATHLETIC FEES 27006 416158 SCHOLARSHIP 27007 416010 COMMUNITY RECREATION FEES 27007 416158 SCHOLARSHIP 27008 416010 SENIOR TOUR FEES 27009 416010 OUTDOOR RECREATION FEES 27010 416010 SPECIAL PROGRAMS 27011 416010 SUMMER FEES 27012 416158 FUNDRAISING 27014 416168 SCHOLARSHIP 27016 416010 MEADOWBROOK SENIOR PROGRAMS

1,500 5,500 50,000 3,500 33,000 3,000 9,500 15,100 2,000 13,000 -

1,560 9,583 65,232 561 33,175 938 670 41 13,492 11,775 16,879 1,011 424 374

1,500 8,000 56,000 1,000 38,000 3,000 9,500 15,100 1,000 16,000 -

1,500 9,000 56,600 500 38,000 500 13,000 12,000 1,000 17,000 -

1,000 600 (500) (2,500) 3,500 (3,100) 1,000 -

0% 13% 1% -50% 0% -83% 37% -21% 0% 6% -

13,669 64,730 74,278 12,000 8,000 5,003 242,985 -

13,510 76,265 3,427 74,278 12,000 10,000 9,038 242,985 25,003

12,000 66,262 74,278 12,000 8,000 228,699 -

12,000 66,262 74,278 12,000 8,000 183,818 -

(44,881) -

0% 0% 0% 0% 0% -20% -

18,036 1,000 8,400 2,800 -

30,735 3,345 18,898 1,258 655

23,036 1,000 22,000 2,800 -

REGIONAL LIBRARY 02710 415211 SALE OF PHOTOCOPIES 02710 416151 LIBRARY FINES 02710 416152 LIBRARY FEES 02710 416156 FLOYD CONTRIBUTION 02710 416158 LIBRARY DONATIONS 02710 416159 BLACKSBURG CONTRIBUTION 02710 416160 CHRISTIANSBURG CONTRIBUTION 02710 419108 RECOVERED COSTS 02710 424409 STATE LIBRARY GRANT 02710 416158 DONATIONS PLANNING & GIS 02800 413307 REZONING AND SUBDIVISION PERMT 02800 413314 SITE PLAN REVIEW 02800 413316 TECHNOLOGY FEE 02800 416161 SALE OF MAPS, ORDINANCES 02800 419108 RECOVERED COSTS

0% 0% 0% 0% -

Page 7

COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2011 REVENUE ESTIMATES FY 09 REVISED ESTIMATE

FY 09 REALIZED

INC/(DEC) FY 11 BUDGET FROM FY 10 BUDGET $ %

FY 10 ESTIMATE

FY 11 ESTIMATE

59,394

195 -

ECONOMIC DEVELOPMENT 02810 419108 RECOVERED COSTS

OTHER AGENCIES 02910 422113 EXTENSION OFFICE REIMBURSEMENT 02910 423100 SHARED EXPENSES

1,200 735

GENERAL GOVT DEBT SERVICE 02150 451205 RAINY DAY AND DEBT SERVICE FUND

(91,700) (4,500)

(76,856) -

1,050,000

(1,050,000)

-100%

ADJUSTMENTS 02990 418306 ADJ FOR INTERNAL SERVICES 02990 451202 (TO) FROM AUTO GRVYD RESERVE

(91,700) (4,500)

(1,427,137)

0% 0%

TOTAL DESIGNATED

17,424,605

16,845,637

16,482,851

15,055,714

TOTAL GENERAL FUND RESOURCES

43,348,158

40,886,916

39,334,377

39,552,504

03 415102 INTEREST ON INVESTMENTS 03 415103 INTERST ON SAVINGS 03 416010 FEES 03 451204 FUND BALANCE

1,000 14,000 2,600

4,356 16,676 -

1,000 14,000 2,600

0% 0% 0%

TOTAL LAW LIBRARY

17,600

21,032

17,600

1,500 17,000 160,198 204,333 5,000 35,000 30,000 1,500 5,000

7,066 6,460 29,621 261,408 212,572 4,376 1,606 43,200

1,500 17,000 97,500 5,000 35,000 30,000 1,500 5,000

0% 0% 0% 0% 0% 0% 0% 0%

218,127

-9% 1%

LAW LIBRARY

SCHOOL OPERATING FUND LOCAL DESIGNATED RESOURCES 09 415201 RENTAL OF PROPERTY 09 416121 TUITION - PRIVATE SOURCES 09 416122 SPECIAL FEES 09 416125 TRANSPORTATION OF PUPILS 09 418301 RECOVERED COSTS 09 418302 UN SVC DIS 09 418910 INSURANCE ADJUSTMENTS 09 418992 ADMINISTRATIVE COSTS-WARRANTS 09 418994 BENEFITS OTHER STATE AGENCIES 09 418995 SALE OF SUPPLIES 09 418998 SALE OF SCHOOL BUSES

Page 8

COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2011 REVENUE ESTIMATES FY 09 REVISED ESTIMATE 3,500 150,000 10,000

FY 09 REALIZED 10,569 10,402

FY 10 ESTIMATE 3,500 150,000 10,000

FY 11 ESTIMATE 3,500 150,000 10,000

623,031

587,282

356,000

186,658

285,259

186,658

148,467

(38,191)

-20%

STATE SOQ 09 424201 STATE SALES TAX 09 424202 BASIC STATE AID - SOQ 09 424207 GIFTED EDUCATION SOQ 09 424208 REMEDIAL EDUCATION SOQ 09 424209 ENROLLMENT LOSS 09 424210 TEXTBOOKS 09 424212 SPECIAL EDUCATION SOQ 09 424217 VOCATIONAL EDUCATION SOQ 09 424221 FICA INSTRUCTIONAL SOQ 09 424222 GROUP LIFE 09 424225 RETIREMENT 09 424267 ENGLISH-2ND LANGUAGE

10,453,439 30,741,285 280,709 648,751 739,326 4,204,403 848,366 1,709,208 74,856 2,208,247 148,932

9,693,183 30,920,333 278,576 868,650 99,681 733,707 4,281,887 922,240 3,961,971 130,268

10,301,727 27,795,113 280,183 647,533 737,939 4,196,512 846,774 1,706,001 62,263 2,191,650 148,054

9,812,643 25,148,960 278,248 667,795 97,284 3,920,202 865,660 1,657,120 61,833 983,142 -

(489,084) (2,646,153) (1,935) 20,262 (640,655) (276,310) 18,886 (48,881) (430) (1,208,508) (148,054)

-5% -10% -1% 3% -87% -7% 2% -3% -1% -55% -100%

SUBTOTAL STATE SOQ

52,057,522

51,890,496

48,913,749

43,492,887

(5,420,862)

-11%

INCENTIVE PROGRAMS 09 424276 EDUCATIONAL TECHNOLOGY 09 424390 COMPOSITE INDEX HOLD HARMLESS

622,000 -

638,209 -

622,000 -

596,000 279,563

(26,000) 279,563

-4% -

SUBTOTAL INCENTIVE PROGRAMS

622,000

638,209

622,000

875,563

253,563

41%

STATE CATEGORICAL 09 424206 GENERAL ADULT EDUCATION 09 424246 SPECIAL EDUCATION HOMEBOUND 09 424247 SPECIAL EDUCATION HOSPITAL 09 424295 SPECIAL EDUCATION IN JAIL

9,781 68,908 201,756 -

8,084 3,220

9,781 93,947 265,375 5,000

9,781 63,332 371,210 3,920

(30,615) 105,835 (1,080)

0% -33% 40% -22%

SUBTOTAL STATE CATEGORICAL

280,445

11,304

374,103

448,243

74,140

20%

LOTTERY FUNDED PROGRAMS 09 424204 REMEDIAL SUMMER 09 424205 FOSTER CARE 09 424211 ISAEP/GED FUNDING 09 424218 VOCATIONAL EDUCATION

200,687 140,317 15,717 87,207

40,700 15,717 1,208

253,077 89,625 15,717 94,669

50,227 99,426 15,717 89,013

(202,850) 9,801 (5,656)

-80% 11% 0% -6%

09 418999 SALE OF OTHER EQUIPMENT 09 418996 MEDICAID REIMBURSEMENT 09 419101 TUITION-OTHER LOCALITY SUBTOTAL LOCAL DESIGNATED RESOURES

INC/(DEC) FY 11 BUDGET FROM FY 10 BUDGET $ % 0% 0% 0% 0%

DESIGNATED STATE REVENUE 09 422111 STATE RECORDATION TAX

Page 9

COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2011 REVENUE ESTIMATES FY 09 REVISED ESTIMATE 83,524 189,572 1,486,263 525,491 121,716 966,775 702,432 9,350 637 -

FY 09 REALIZED 83,610 52,500 173,608 1,229,635 32,000 38,112 521,595 243,432 972,771 702,432 16,466 624 128,292 27,543

FY 10 ESTIMATE 83,610 173,608 15,418 565,782 482,681 131,889 972,850 760,968 9,350 -

FY 11 ESTIMATE 227,586 80,354 162,686 23,164 445,047 98,894 120,166 655,978 739,285 13,466 -

SUBTOTAL LOTTERY FUNDED PROGRAMS

4,529,688

4,280,245

3,649,244

2,821,009

(828,235)

-23%

SUBTOTAL STATE DESIGNATED REVENUE

57,676,313

57,105,514

53,745,754

47,786,169

(5,959,585)

-11%

89,405 1,531,110 25,190 210,920 5,000 76,250 24,994 35,070 1,854,588 150,510 303,759 37,354 -

72,989 1,427,395 2,230,714 210,921 43,066 32,639 318,712 7,849 54,294 48,770 35,472 432,327 51,917 65,228 173,448

85,560 1,492,449 5,000 3,221,940 1,902,249 144,137 307,800 30,423 29,432 -

76,623 1,523,152 5,000 23,797 1,944,531 149,020 368,201 28,617 -

(8,937) 30,703 23,797 (3,221,940) 42,282 4,883 60,401 (1,806) (29,432) -

-10% 2% 0% -100% 2% 3% 20% -6% -100% -

4,344,150

5,205,741

7,218,990

4,118,941

(3,100,049)

-43%

09 424210 TEXTBOOKS 09 424223 ALGEBRA READINESS SOL 09 424226 NL BOARD CERTIFICATION 09 424228 READING INTERVENTION 09 424248 SPECIAL EDUCATION REGIONAL TUITION 09 424252 LOTTERY 09 424258 SALARY SUPPLEMENT PAYMENTS 09 424259 SPECIAL ED-FOSTER CARE 09 424265 AT RISK 09 424267 ENGLISH-2ND LANGUAGE 09 424272 ALTERNATIVE EDUCATION 09 424275 REDUCE K-3 CLASSES 09 424281 AT RISK FOUR YEAR OLDS 09 424290 TEACHER MENTOR 09 424293 VIRT ADVANCED PLACEMENT 09 424299 OTHER STATE AID 09 424416 PROJECT GRADUATION REGIONAL

DESIGNATED FEDERAL REVENUE 09 433201 ADULT BASIC EDUCATION 09 433202 FAMILY LITERACY/CHAPTER I 09 433203 ESEA CHAPTER II BLOCK GRANT 09 433206 GAPS EDUCATION 09 433208 FOREST RESERVE FUNDS 09 433209 JOB PARTNERSHIP TR. ACT 09 433211 MEDICAID REIMBURSEMENTS 09 433212 TITLE III 09 433214 HOMELESS FUNDING 09 433215 FEDERAL STIMULUS FUNDING 09 433219 SPECIAL EDUCATION-P.L. 94-141 09 433224 VOCATIONAL EDUC-CATEGORICAL 09 433226 EESA PL 98-377 TITLE II 09 433228 DRUG FREE SCHOOL PAYMENTS 09 433212 TITLE III ESL 09 433290 OTHER FEDERAL FUNDS-DQE 09 433234 DETENTION HOME READING PROGRAM SUBTOTAL FEDERAL DESIGNATED

INC/(DEC) FY 11 BUDGET FROM FY 10 BUDGET $ % 227,586 (3,256) -4% (10,922) -6% 7,746 50% (565,782) -100% (37,634) -8% 98,894 (11,723) -9% (316,872) -33% (21,683) -3% 4,116 44% -

Page 10

COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2011 REVENUE ESTIMATES FY 09 REVISED ESTIMATE TRANSFERS (TO) FROM OTHER FUNDS 09 451100 TRANSFER FROM GENERAL FUND 09 416603 INTEREST 09 451204 FUND BALANCE

FY 09 REALIZED

FY 10 ESTIMATE

FY 11 ESTIMATE

INC/(DEC) FY 11 BUDGET FROM FY 10 BUDGET $ %

39,073,041 38,158

35,719,887 15 38,158

35,103,980 -

35,714,191 641,519

610,211 641,519

2% -

39,111,199

35,758,060

35,103,980

36,355,710

1,251,730

TOTAL SCHOOL OPERATING FUND RESOURCES

101,754,693

98,656,597

96,424,724

88,616,820

(7,807,904)

-8%

TOTAL GENERAL AND SCHOOL OPERATING FUNDS

145,102,851

139,543,514

135,759,101

128,169,324

(7,589,777)

-6%

SCHOOL CAFETERIA FUND 11 416124 CAFETERIA RECEIPTS 11 424215 STATE AID SCHOOL FOOD PROGRAM 11 433213 FEDERAL AID-SCH FOOD PROGRAM 11 415102 INTEREST 11 451203 (TO)FROM UNDESIGNATED FUND BAL 11 451100 (TO)FROM GENERAL FUND TOTAL SCHOOL CAFETERIA FUND

2,221,041 60,642 1,491,032 225,000 200,000 4,197,715

2,437,208 1,577,086 35,743 200,000 4,250,037

2,209,614 72,069 1,491,032 3,772,715

2,241,614 72,069 1,491,032 3,804,715

32,000 32,000

1% 0% 0% 1%

SCHOOL CAPITAL PROJECTS FUND 19 451100 TRANSFER FROM GENERAL FUND 19 451104 TRANSFER TO DEBT SERVICE FUND 19 OTHER REVENUE/FUND BALANCE TOTAL SCHOOL CAPITAL PROJECTS FUND

2,367,772 2,367,772

1,640,871 1,640,871

(1,873,545) 1,873,545 -

(1,893,883) 1,893,883 -

(20,338) 20,338 -

1% 1% -

1,692,609 1,692,609

1,692,609 (1,867,973) (175,364)

4,280 4,280

1% 1%

18 415107 INTEREST AND FREED UP DS RESERVE 18 424239 STATE SCHOOL CONSTRUCTION 18 451205 DEBT SERVICE FUND BALANCE 18 TRANSFER FROM SCHOOL CAPITAL FUND 18 451100 TRANSFER FROM GENERAL FUND

227,535 13,831,518

TOTAL DEBT SERVICE FUND

14,059,053

TOTAL TRANSFERS

COUNTY CAPITAL PROJECTS FUND 12 451110 TRANSFER FROM GENERAL FUND 12 451214 TRANSFER TO GENERAL FUND TOTAL COUNTY CAPITAL PROJECTS FUND

335,720 335,720

340,000 340,000

320,631 228,132 13,383,529

177,679 1,873,545 16,973,985

70,115 175,000 1,893,883 15,623,985

(107,564) 175,000 20,338 (1,350,000)

13,932,291

19,025,209

17,762,983

(1,262,226)

DEBT SERVICE FUND -61% 1% -8% -7%

Page 11

COUNTY OF MONTGOMERY, VIRGINIA FISCAL YEAR 2011 REVENUE ESTIMATES

REVENUE STABILIZATION FUND 40 451204 FUND BALANCE TOTAL REVENUE STABILIZATION FUND

TOTAL RESOURCES ALL FUNDS

FY 09 REVISED ESTIMATE

FY 09 REALIZED

FY 10 ESTIMATE

564,248

167,437,600

159,212,381

158,910,345

FY 11 ESTIMATE

150,658,870

INC/(DEC) FY 11 BUDGET FROM FY 10 BUDGET $ %

(8,251,475)

-5%

Page 12

EXPENDITURE PLANS

FISCAL YEAR 11 APPROVED BUDGET

REVENUE SHARING

Citizens

Board of Supervisors

County Administrator

Assistant County Administrator Revenue Sharing

     

REVENUE SHARING Budget Summary FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

FY 11 Addenda

Change App 10/ App 11

FY 11 Approved

EXPENDITURES BY DEPARTMENT Refunds TOTAL EXPENDITURES

$ $

168,297 168,297

$ $

159,496 159,496

$ $

164,106 164,106

$ $

164,106 164,106

$ $

164,106 164,106

$ $

REVENUE BY CLAS S IFICATION Designated Revenue Adjustment for Revenue Refunds TOTAL DES IGNATED REVENUE

$ $ $

TOTAL UNDES IGNATED REVENUE

168,297

159,496

164,106

TOTAL REVENUES

168,297

159,496

164,106

REVENUE SHARING Division Description This division is responsible for payments to the City of Radford as part of a revenue sharing agreement between the County and the City. Payments are equal to 27.5% of all revenue collected in the 177 Corridor and are made semi-annually to the City of Radford.

Addenda & Reductions Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. No Addenda Added

REVENUE SHARING Department Description and Financial Data Revenue Sharing This department is responsible for payments to the City of Radford as part of a revenue sharing agreement between the County and the City. FY 09 Revised EXPENDITURES BY DEPARTMENT Revenue Sharing

168,297

FY 09 Actual $

159,496

FY 10 Approved $

164,106

FY 11 Base $

164,106

FY 11 Addenda

+ $

FY 11 Approved

= -

164,106

Change App 10/ App 11 $

BOARD OF SUPERVISORS

Citizens

Board of Supervisors

   

BOARD OF SUPERVISORS Budget Summary FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

FY 11 Addenda

Change App 10/ App 11

FY 11 Approved

EXPENDITURES BY DEPARTMENT Board of Supervisors TOTAL EXPENDITURES

$ 1,302,921 $ 1,302,921

$ $

506,134 506,134

$ $

244,899 244,899

$ $

254,228 254,228

$ $

254,228 254,228

$ $

9,329 9,329

EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay TOTAL EXPENDITURES

$ 169,560 $ 1,133,361 $ $ 1,302,921

$ $ $ $

157,679 348,455 506,134

$ $ $ $

140,019 104,880 244,899

$ $ $ $

149,348 104,880 254,228

$ $ $ $

149,348 104,880 254,228

$ $ $ $

9,329 9,329

REVENUE BY CLAS S IFICATION Local Recovered Costs TOTAL DES IGNATED REVENUE

$ $

100 100

$ $

TOTAL UNDES IGNATED REVENUE

$ 1,302,921

506,034

244,899

254,228

9,329

TOTAL REVENUES

$ 1,302,921

506,134

244,899

254,228

9,329

BOARD OF SUPERVISORS Division Description The Board of Supervisors is an elected body of seven members, representing seven voting districts. The Board of Supervisors has both administrative and legislative responsibilities, some of which are discharged in the role of the local governing body and some of which have derived from its function as an administrative subdivision of the state. The Board establishes policies and enacts ordinances governing the County and its citizens.

BOARD OF SUPERVISORS Department Description and Financial Data Board of Supervisors The Board of Supervisors is responsible for adopting an annual County budget and appropriating funds; setting local tax rates and levying County taxes; appointing members of various boards and committees; and adopting the Countyâ&#x20AC;&#x2122;s comprehensive land use plan and related ordinances. FY 09 Revised EXPENDITURES BY DEPARTMENT Board of Supervisors

$ 1,302,921

FY 09 Actual $

506,134

FY 10 Approved $

244,899

FY 11 Base $

254,228

FY 11 Addenda

+ $

= -

FY 11 Approved $

254,228

Change App 10/ App 11 $

9,329

COUNTY ADMINISTRATION

Citizens

Board of Supervisors

County Administrator

County Administration

ď&#x20AC;

Administration

Emergency Services

Human Resources

Public Information

COUNTY ADMINISTRATION Budget Summary

FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

FY 11 Addenda

Change App 10/ App 11

FY 11 Approved

EXPENDITURES BY DEPARTMENT Administration Emergency Services Human Resources Public Information TOTAL EXPENDITURES

$ $ $ $ $

580,568 99,021 504,846 294,919 1,479,354

$ 518,816 $ 87,046 $ 409,812 $ 262,223 $ 1,277,898

$ 572,821 $ 87,942 $ 452,105 $ 268,679 $ 1,381,547

$ 597,903 $ 88,158 $ 466,027 $ 260,080 $ 1,412,168

$ $ $ $ $

16,000 16,000

$ 597,903 $ 88,158 $ 482,027 $ 260,080 $ 1,428,168

$ $ $ $ $

25,082 216 29,922 (8,599) 46,621

EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ $

1,049,387 376,160 53,807 1,479,354

$ 989,235 $ 254,803 $ 33,860 $ 1,277,898

$ 1,099,610 $ 281,437 $ 500 $ 1,381,547

$ 1,130,391 $ 281,277 $ 500 $ 1,412,168

$ $ $ $

16,000 16,000

$ 1,130,391 $ 297,277 $ 500 $ 1,428,168

$ $ $ $

30,781 15,840 46,621

REVENUE BY CLAS S IFICATION Local Recovered Costs TOTAL DES IGNATED REVENUE

$ $

25,195 25,195

$ $

9,800 9,800

$ $

9,800 9,800

$ $

TOTAL UNDES IGNATED REVENUE

1,454,159

$ 1,238,445

$ 1,371,747

$ 1,402,368

16,000

$ 1,418,368

46,621

TOTAL REVENUES

1,479,354

$ 1,277,898

$ 1,381,547

$ 1,412,168

16,000

$ 1,428,168

46,621

Total Authorized Personnel (FTE)

13.5

39,452 39,452

13.5

9,800 9,800

14.5

COUNTY ADMINISTRATION Division Description The County Administration Division includes Administration, Emergency Services, Human Resources and Public Information. Division staff includes the County Administrator, Assistant County Administrator, Assistant to the Administrator, Emergency Services Coordinator, Human Resources Director, Public Information Director, and six support positions. The County Administrator, who is appointed by and accountable to the Board of Supervisors, leads County operations.

COUNTY ADMINISTRATION Department Description and Financial Data Administration The County Administrator guides and directs the day-to-day operations of County government under the authority of the Board of Supervisors and has ultimate responsibility for all phases of local government. The County Administrator is responsible for recommending policies and implementing programs for the Board of Supervisors; and for ensuring compliance with federal, state and local laws. FY 09 Revised EXPENDITURES BY DEPARTMENT County Administration

FY 09 Actual

580,568

Authorized Personnel

FY 10 Approved

518,816

5.5

FY 11 Base

572,821

597,903

5.5

FY 11 Addenda $

= -

5.5

Change App 10/ App 11

FY 11 Approved $

597,903

25,082

5.5

Emergency Services The Emergency Services Office coordinates the fire, rescue, and public safety functions throughout the County and administers the Homeland Security Grant. FY 09 Revised EXPENDITURES BY DEPARTMENT Emergency Services

FY 09 Actual

99,021

Authorized Personnel (FTEs)

FY 10 Approved

87,046

FY 11 Base

87,942

88,158

FY 11 Addenda $

= -

Change App 10/ App 11

FY 11 Approved $

88,158

216

Human Resources The Human Resources Office directs all phases of human resources management for the County. The office develops, recommends, and interprets human resources policies for management and employees. Recruitment, selection, and retention efforts are managed through the Countyâ&#x20AC;&#x2122;s Human Resources Office, along with compensation and benefit programs. The office is the center of employee training programs and it also handles employee events, incentive programs, and employee service awards. FY 09 Revised EXPENDITURES BY DEPARTMENT Human Resources

FY 09 Actual

504,846

Authorized Personnel (FTEs)

FY 10 Approved

409,812

FY 11 Base

452,105

466,027

FY 11 Addenda $

16,000

Change App 10/ App 11

FY 11 Approved $

482,027

29,922

Public Information The Public Information Office is the primary resource for information about County government. The office encourages citizen input into the local government process and improves the accessibility of County government to its citizens. As an extension of the Administration Office, the Public Information Office links County residents, the media, and other groups to County government. FY 09 Revised EXPENDITURES BY DEPARTMENT Public Information Authorized Personnel (FTEs)

FY 09 Actual

294,919 4

FY 10 Approved

262,223 4

FY 11 Base

268,679 4

FY 11 Addenda

260,080 4

= 0

Change App 10/ App 11

FY 11 Approved $

260,080 4

(8,599)

COUNTY ATTORNEY

Citizens

Board of Supervisors

County Attorney

   

COUNTY ATTORNEY Budget Summary FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

FY 11 Addenda

Change App 10/ App 11

FY 11 Approved

EXPENDITURES BY DEPARTMENT County Attorney TOTAL EXPENDITURES

$ $

329,664 329,664

$ $

318,349 318,349

$ $

231,638 231,638

$ $

231,742 231,742

$ $

231,742 231,742

$ $

104 104

EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ $

209,532 120,132 329,664

$ $ $ $

202,790 115,558 318,349

$ $ $ $

219,571 12,067 231,638

$ $ $ $

219,675 12,067 231,742

$ $ $ $

219,675 12,067 231,742

$ $ $ $

104 104

REVENUE BY CLAS S IFICATION Local Recovered Costs BOE Costs TOTAL DES IGNATED REVENUE

$ $ $

6,762 13 6,775

$ $ $

TOTAL UNDES IGNATED REVENUE

329,664

311,573

231,638

231,742

104

TOTAL REVENUES

329,664

318,349

231,638

231,742

104

Total Authorized Personnel (FTE)

1.5

COUNTY ATTORNEY Division Description The County Attorney is appointed by the Board of Supervisors and is responsible for all civil matters involving the County. This includes advising and representing the Board of Supervisors, County officials, and staff of Montgomery County; preparing County ordinances; and defending or bringing actions in which the County or any of its boards, officials, departments or employees is a party.

COUNTY ATTORNEY Department Description and Financial Data County Attorney The County Attorney provides legal services to the Board of Supervisors. FY 09 Revised EXPENDITURES BY DEPARTMENT County Attorney Authorized Personnel (FTEs)

329,664 1.5

FY 09 Actual $

FY 10 Approved

318,349 1.5

231,638 1.5

FY 11 Base $

FY 11 Addenda

231,742 1.5

FY 11 Approved

= 0

231,742 1.5

Change App 10/ App 11 $

104

FINANCIAL AND MANAGEMENT SERVICES

Citizens

Board of Supervisors

County Administrator

Assistant County Administrator Financial and Management Services

Finance

Purchasing

    

FINANCIAL AND MANAGEMENT SERVICES Budget Summary FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

FY 11 Addenda

FY 11 Approved

Change App 10/ App 11

EXPENDITURES BY DEPARTMENT Finance Purchasing TOTAL EXPENDITURES

$ $ $

721,438 148,408 869,846

$ $ $

652,917 142,078 794,995

$ $ $

721,171 148,234 869,405

$ $ $

730,606 150,698 881,304

$ $ $

730,606 150,698 881,304

$ 9,435 $ 2,464 $ 11,899

EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ $

738,100 123,793 7,953 869,846

$ $ $ $

689,891 102,534 2,570 794,995

$ $ $ $

717,551 151,854 869,405

$ $ $ $

729,450 151,854 881,304

$ $ $ $

729,450 151,854 881,304

$ 11,899 $ $ $ 11,899

REVENUE BY CLAS S IFICATION Local Recovered Costs TOTAL DES IGNATED REVENUE

$ $

125,000 125,000

$ $

90,983 90,983

$ $

125,000 125,000

$ $

125,000 125,000

$ $

125,000 125,000

$ $

TOTAL UNDES IGNATED REVENUE

744,846

704,012

744,405

756,304

$ 11,899

TOTAL REVENUES

869,846

794,995

869,405

881,304

$ 11,899

Total Authorized Personnel (FTE)

10.5

FINANCIAL AND MANAGEMENT SERVICES Division Description The Financial and Management Services Division is responsible for ensuring the integrity of public funds by developing and monitoring compliance with internal controls and financial policies and procedures. The division is responsible for payroll, accounts payable, risk management, purchasing, and budgeting, including the development and administration of the County’s operating budget and Capital Improvement Program (CIP). The Division also provides County Administration with financial reports on County operations. In addition to County finance functions, the Public Service Authority’s billing, collection, and customer service functions are also performed in this office.

FINANCIAL AND MANAGEMENT SERVICES Department Description and Financial Data Finance The finance function maintains accounting records related to the Countyâ&#x20AC;&#x2122;s financial system and prepares and distributes monthly expenditure reports. This area also processes invoices for payment, payroll, and all State, Federal and IRS earnings-related forms. In addition, the Finance Department performs billing, collection, and customer service functions for the Public Service Authority. This division also develops and monitors the Countyâ&#x20AC;&#x2122;s budget and Capital Improvement Program (CIP). FY 09 Revised EXPENDITURES BY DEPARTMENT Finance

Authorized Personnel (FTEs)

FY 09 Actual

721,438

FY 10 Approved

652,917

8.5

FY 11 Base

721,171

730,606

8.5

FY 11 Addenda $

= -

8.5

Change App 10/ App 11

FY 11 Approved $

730,606

9,435

8.5

Purchasing The Purchasing Department assists other County departments with purchases of $2,500 or more on an asneeded basis. Formal Invitations for Bid and Requests for Proposal are developed, issued and awarded through this department in accordance with the Virginia Public Procurement Act. Purchase orders are issued upon award of the solicitations. FY 09 Revised EXPENDITURES BY DEPARTMENT Purchasing Authorized Personnel (FTEs)

FY 09 Actual

148,408 2

FY 10 Approved

142,078 2

FY 11 Base

148,234 2

FY 11 Addenda

150,698 2

= 0

Change App 10/ App 11

FY 11 Approved $

150,698 2

2,464

INSURANCE

Citizens

Board of Supervisors

County Administrator

Assistant County Administrator Financial and Management Services

Insurance

   

INSURANCE Budget Summary FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

FY 11 Addenda

FY 11 Approved

Change App 10/ App 11

EXPENDITURES BY DEPARTMENT Insurance TOTAL EXPENDITURES

$ $

280,163 280,163

$ $

230,165 230,165

$ $

283,900 283,900

$ $

274,733 274,733

$ $

274,733 274,733

$ $

(9,167) (9,167)

EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ $

132,000 148,163 280,163

$ $ $ $

97,684 132,481 230,165

$ $ $ $

130,300 153,600 283,900

$ $ $ $

130,300 144,433 274,733

$ $ $ $

130,300 144,433 274,733

$ $ $ $

(9,167) (9,167)

REVENUE BY CLAS S IFICATION Local Recovered Costs TOTAL DES IGNATED REVENUE

$ $

126,000 126,000

$ $

60,686 60,686

$ $

126,000 126,000

$ $

126,000 126,000

$ $

126,000 126,000

$ $

TOTAL UNDES IGNATED REVENUE

154,163

169,479

157,900

148,733

(9,167)

TOTAL REVENUES

280,163

230,165

283,900

274,733

(9,167)

INSURANCE Division Description Insurance coverage for County buildings and their contents at replacement cost value, risk management consulting services, and liability insurance for County officials are paid from this division.

INSURANCE Department Description and Financial Data Insurance The Insurance Division covers costs associated with the Countyâ&#x20AC;&#x2122;s Risk Management Plan. FY 09 Revised EXPENDITURES BY DEPARTMENT Insurance

280,163

FY 09 Actual $

230,165

FY 10 Approved $

283,900

FY 11 Base $

274,733

FY 11 Addenda

+ $

= -

FY 11 Approved $

274,733

Change App 10/ App 11 $

(9,167)

INFORMATION TECHNOLOGY

Citizens

Board of Supervisors

County Administrator

Assistant County Administrator

Information Technology

   

INFORMATION TECHNOLOGY Budget Summary FY 11 Approved

Change App 10/ App 11

(72,317) (72,317)

$ 1,160,839 $ 1,160,839

$ (119,833) $ (119,833)

$ $ $ $

(72,317) (72,317)

$ 633,170 $ 432,764 $ 94,905 $ 1,160,839

$ (67,633) $ 3,981 $ (56,181) $ (119,833)

$ $ $

4,983 4,983

$ $ $

$ 1,280,672

$ 1,233,156

(77,300)

$ 1,155,856

$ (124,816)

$ 1,280,672

$ 1,233,156

(72,317)

$ 1,160,839

$ (119,833)

FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

EXPENDITURES BY DEPARTMENT Information Technology TOTAL EXPENDITURES

$ 1,386,123 $ 1,386,123

$ 1,333,967 $ 1,333,967

$ 1,280,672 $ 1,280,672

$ 1,233,156 $ 1,233,156

$ $

EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay TOTAL EXPENDITURES

$ 720,718 $ 319,944 $ 345,461 $ 1,386,123

$ 720,322 $ 304,309 $ 309,335 $ 1,333,967

$ 700,803 $ 428,783 $ 151,086 $ 1,280,672

$ 705,487 $ 432,764 $ 94,905 $ 1,233,156

REVENUE BY CLAS S IFICATION Local Recovered Costs Data Processing Revenue TOTAL DES IGNATED REVENUE

$ $ $

TOTAL UNDES IGNATED REVENUE

$ 1,386,123

$ 1,330,190

TOTAL REVENUES

$ 1,386,123

$ 1,333,967

Total Authorized Personnel (FTE)

10.5

3,776 3,776

10.5

9.5

FY 11 Addenda

9.5

(1)

4,983 4,983

8.5

4,983 4,983

INFORMATION TECHNOLOGY Division Description The Information Technology (IT) department manages the County’s desktop computing resources, technical operations infrastructure and business applications environment. A 24x7 customer service helpdesk is used to capture problem requests and manage IT resources.

INFORMATION TECHNOLOGY Department Description and Financial Data Information Technology The IT department supports all County Departments, Commissioner of Revenue’s office, Treasurer’s office, Commonwealth Attorney’s office, Sheriff’s office, Registrar’s office, the Public Service Authority and to a lesser degree, the Clerk of the Circuit Court.

EXPENDITURES BY DEPARTMENT Information Technology Authorized Personnel (FTEs)



FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

$ 1,386,123

$ 1,333,967

$ 1,280,672

$ 1,233,156

10.5

9.5

FY 11 Addenda

9.5

(72,317) (1)

FY 11 Approved

Change App 10/ App 11

$ 1,160,839

$ (119,833)

8.5

COMMISSIONER OF REVENUE

Citizens

Commissioner of Revenue

Com. of Revenue Compensation Board

Assessments

ď&#x20AC;

Land Use

COMMISSIONER OF REVENUE Budget Summary FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

FY 11 Addenda

Change App 10/ App 11

FY 11 Approved

EXPENDITURES BY DEPARTMENT Commissioner of Revenue TOTAL EXPENDITURES

$ $

633,710 633,710

$ $

607,265 607,265

$ $

644,948 644,948

$ $

655,121 655,121

$ $

(84,192) (84,192)

$ $

570,929 570,929

$ (74,019) $ (74,019)

EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ $

622,565 11,145 633,710

$ $ $ $

601,261 6,004 607,265

$ $ $ $

639,873 5,075 644,948

$ $ $ $

650,046 5,075 655,121

$ $ $ $

(84,192) (84,192)

$ $ $ $

565,854 5,075 570,929

$ (74,019) $ $ $ (74,019)

REVENUE BY CLAS S IFICATION Recovered Costs State Shared Expenses TOTAL DES IGNATED REVENUE

$ $ $

226,345 226,345

$ $ $

223,191 223,191

$ $ $

223,115 223,115

$ $ $

223,115 223,115

$ $ $

(142,740) (142,740)

$ $

80,375 80,375

$ (142,740) $ (142,740)

TOTAL UNDES IGNATED REVENUE

407,365

384,075

421,833

432,006

58,548

490,554

TOTAL REVENUES

633,710

607,265

644,948

655,121

(84,192)

570,929

$ (74,019)

Total Authorized Personnel (FTE)

(4)

68,721

COMMISSIONER OF REVENUE Division Description The Commissioner of the Revenue is an elected constitional officer responsible for determining and assessing the fair market value of all property subject to taxation in Montgomery County. The Commissioner’s Office assesses all tangible personal property in accordance with the Code of Virginia; verifies personal property data filed by taxpayers; calculates assessments and taxes; and issues the personal property tax book annually. The Commissioner’s Office receives more than 30,000 Virginia State Individual Income Tax returns and 2,000 Estimated Tax Declarations each year. This division accounts for the costs shared between the County and the State Compensation Board for the operations of the Commissioner of Revenue’s Office.

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. ($142,740) is Reduced From the Commissioner of the Revenue’s Compensation Board Revenue Budget – This reduction is made to reflect the state budget reductions contained in the Governor’s budget. This is a 64% reduction in state revenue and eliminates all state support for staff and operations with the exception of the constitutional officer. Giving priority to preserving public safety services, no additional revenue was restored during the development of the approved state budget as additional state aid to locality reductions, also known as flexible cuts, were incorporated in the Commissioner of the Revenue’s budget for FY 11. ($84,192) and Four FTE are Reduced From the Commissioner of the Revenue Compensation Board Budget Due to a Reduction in State Funding – The Governor’s proposed budget eliminated all state support for staff and operations within the Commissioner’s state budget, with the exception of the constitutional officer. In FY 10, the Commissioner of the Revenue’s compensation board budget employed eleven state funded positions, including the constitutional officer and an additional eight County funded positions were included in Division 152, Assessments. Through the approved budget, the County is providing local dollars to restore six of the ten positions cut by the state. Effective January 1, 2011, four positions will be eliminated, leaving six state funded positions and seven County funded positions (a companion addendum is included in Division 152 to eliminate one vacant

COMMISSIONER OF REVENUE position). Giving priority to preserving public safety services, no additional revenue was restored during the development of the approved state budget as additional state aid to locality reductions, also known as flexible cuts, were incorporated in the Commissioner of the Revenueâ&#x20AC;&#x2122;s budget for FY 11.

COMMISSIONER OF REVENUE Department Description and Financial Data Commissioner of Revenue The Commissioner of Revenue assesses individual and business personal property, and reviews and assists taxpayers with state income tax issues. FY 09 Revised EXPENDITURES BY DEPARTMENT Commissioner of Revenue Authorized Personnel (FTEs)

ď&#x20AC;

FY 09 Actual

633,710 11

FY 10 Approved

607,265 11

644,948 11

FY 11 Base $

FY 11 Addenda

655,121 11

(84,192) (4)

Change App 10/ App 11

FY 11 Approved $

570,929 7

$ (74,019)

ASSESSMENTS

Citizens

Commissioner of Revenue

Com. of Revenue Compensation Board

Assessments

ď&#x20AC;

Land Use

ASSESSMENTS Budget Summary FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

FY 11 Addenda

Change App 10/ App 11

FY 11 Approved

EXPENDITURES BY DEPARTMENT Assessments Land Use TOTAL EXPENDITURES

$ $ $

449,898 54,762 504,660

$ $ $

425,663 52,595 478,258

$ $ $

432,042 55,299 487,341

$ $ $

439,489 56,385 495,874

$ $ $

(39,623) (39,623)

$ $ $

399,866 56,385 456,251

$ (32,176) $ 1,086 $ (31,090)

EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ $

436,685 64,275 3,700 504,660

$ $ $ $

422,386 55,872 478,258

$ $ $ $

431,409 55,932 487,341

$ $ $ $

440,072 55,802 495,874

$ $ $ $

(39,623) (39,623)

$ $ $ $

400,449 55,802 456,251

$ (30,960) $ (130) $ $ (31,090)

REVENUE BY CLAS S IFICATION Land Use Application Fee Recovered Costs TOTAL DES IGNATED REVENUE

$ $ $

787 2,270 3,057

$ $ $

1,633 1,624 3,258

$ $ $

1,800 1,800

$ $ $

1,800 1,800

$ $ $

1,800 1,800

TOTAL UNDES IGNATED REVENUE

501,603

475,000

485,541

494,074

(39,623)

454,451

$ (31,090)

TOTAL REVENUES

504,660

478,258

487,341

495,874

(39,623)

456,251

$ (31,090)

Total Authorized Personnel (FTE)

(1)

$ $ $

ASSESSMENTS Division Description The Assessing Division, which reports to the Commissioner of Revenue, is responsible for maintaining real estate ownership records, including transfers of ownership based on documents recorded in the Circuit Court Clerk's Office; assessing the value of real property in the County; administering the land use program; and mapping of real property. The division also administers the County’s real estate tax relief program for the elderly and disabled. This division accounts for the costs for which the County provides 100% of the funding. Since real estate appraisal is a primary focus of this division, the County provides 100% of the funding for additional positions for personal property assessments, including manufactured homes.

ASSESSMENTS Department Description and Financial Data Assessments The Assessing Department, which reports to the Commissioner of Revenue, is responsible for maintaining real estate ownership records, including transfers of ownership based on documents recorded in the Circuit Court Clerk's Office; assessing the value of real property in the county; administering the land use program; and mapping of real property. FY 09 Revised EXPENDITURES BY DEPARTMENT Assessments

FY 09 Actual

449,898

Authorized Personnel (FTEs)

FY 10 Approved

425,663

FY 11 Base

432,042

439,489

FY 11 Addenda $

(39,623)

Change App 10/ App 11

FY 11 Approved $

399,866

(1)

$ (32,176)

Land Use The Land Use Department processes new and renewal applications for qualifying agricultural, horticultural and forestland. The information provided on the applications is validated and use values per crop yields and soil classifications are calculated. Staff also maintains soil maps. FY 09 Revised EXPENDITURES BY DEPARTMENT Land Use Authorized Personnel (FTEs)

FY 09 Actual

54,762 1

FY 10 Approved

52,595 1

FY 11 Base

55,299 1

FY 11 Addenda

56,385 1

= 0

Change App 10/ App 11

FY 11 Approved $

56,385 1

1,086

REASSESSMENT

Citizens

Board of Supervisors

Reassessment

Board of Equalization

Reassessment

ď&#x20AC;

REASSESSMENT Budget Summary FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

FY 11 Addenda

Change App 10/ App 11

FY 11 Approved

EXPENDITURES BY DEPARTMENT Reassessment Board of Equalization TOTAL EXPENDITURES

$ $ $

570,465 570,465

$ $ $

EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ $

570,465 570,465

$ $ $ $

REVENUE BY CLAS S IFICATION Local Recovered Costs TOTAL DES IGNATED REVENUE

$ $

TOTAL UNDES IGNATED REVENUE

570,465

TOTAL REVENUES

570,465

REASSESSMENT Division Description As required by the Code of Virginia, Montgomery County will conduct a general reassessment that is effective for 2011. Montgomery County is required to reassess all real property at least once every four years. The assessed values for every parcel of real estate (undeveloped land and one or more buildings) in Montgomery County, including parcels in Blacksburg and Christiansburg will be made publicly available. The Code of Virginia requires that all property be assessed at 100% of market value. This is the value used to calculate property taxes, which are the product of the assessed value and the tax rate.

Budget Discussion The Reassessment budget on the previous page represents appropriated dollars that occurred in FY 09, in preparation for the January 2011 reassessment. Please note that the reassessment budget is not an ongoing part of the Countyâ&#x20AC;&#x2122;s budget. It is only shown here to explain the appropriated dollars that were provided in FY 09 for the upcoming reassessment.

REASSESSMENT Department Description and Financial Data Reassessment The goal of reassessment is to ensure that appraisals are accurate and assessments are uniform and equitable. FY 09 Revised EXPENDITURES BY DEPARTMENT Reassessment

FY 09 Actual

570,465

FY 10 Approved -

FY 11 Base -

FY 11 Addenda

+ -

= -

Change App 10/ App 11

FY 11 Approved $

Board of Equalization FY 09 Revised EXPENDITURES BY DEPARTMENT Board of Equalization

FY 09 Actual -

FY 10 Approved -

FY 11 Base -

FY 11 Addenda

+ -

= -

Change App 10/ App 11

FY 11 Approved $

TREASURER – COMPENSATION BOARD

Citizens

Treasurer

Treasurer Collections

Treasurer Compensation Board

   

TREASURER – COMPENSATION BOARD Budget Summary FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

FY 11 Addenda

Change App 10/ App 11

FY 11 Approved

EXPENDITURES BY DEPARTMENT Treasurer TOTAL EXPENDITURES

$ $

567,057 567,057

$ $

560,631 560,631

$ $

582,069 582,069

$ $

593,736 593,736

$ $

(96,431) (96,431)

$ $

497,305 497,305

$ (84,764) $ (84,764)

EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ $

561,563 5,494 567,057

$ $ $ $

555,047 5,584 560,631

$ $ $ $

582,069 582,069

$ $ $ $

593,736 593,736

$ $ $ $

(96,431) (96,431)

$ $ $ $

497,305 497,305

$ (84,764) $ $ $ (84,764)

REVENUE BY CLAS S IFICATION State Shared Expenses TOTAL DES IGNATED REVENUE

$ $

224,200 224,200

$ $

216,458 216,458

$ $

218,926 218,926

$ $

218,926 218,926

$ $

(142,260) (142,260)

$ $

76,666 76,666

$ (142,260) $ (142,260)

TOTAL UNDES IGNATED REVENUE

342,857

344,173

363,143

374,810

45,829

420,639

$ 57,496

TOTAL REVENUES

567,057

560,631

582,069

593,736

(96,431)

497,305

$ (84,764)

Total Authorized Personnel (FTE)

(5)

TREASURER – COMPENSATION BOARD Division Description The Treasurer is an elected constitutional officer responsible for collecting all County revenue, including Federal and State funds; ensuring County funds are adequately safeguarded; submitting financial reports to the state and County; and authorizing County disbursements. This division accounts for the costs shared between the State Compensation Board and the County for the operations of the Treasurer’s Office.

Addenda and Reduction Discussion Addenda consist of dollars over and above the base budget target for operating and capital. Approved addenda items are generally for new and/or expanded services/initiatives. Reductions reflect dollars reduced in revenue and/or expense necessary to address a shortfall in the general fund revenue. ($142,260) is Reduced From the Treasurer’s Compensation Board Revenue Budget – This reduction is made to reflect the state budget reductions contained in the Governor’s budget. This reduction is a 65% reduction in state revenue and eliminates all state support for staff and operations with the exception of the constitutional officer. Giving priority to preserving public safety services, no additional revenue was restored during the development of the approved state budget as additional state aid to locality reductions, also known as flexible cuts, were incorporated in the Treasurer’s budget for FY 11. ($96,431) and Five FTE are Reduced From the Treasurer’s Compensation Board Budget Due to a Reduction in State Funding – The Governor’s proposed budget eliminated all state support for staff and operations within the Treasurer’s state budget, with the exception of the constitutional officer. In FY 10, the Treasurer’s compensation board budget employed nine state funded positions, including the constitutional officer and additional eight County funded positions were included in Division 162, Collections. Through the approved budget, the County is providing local dollars to restore three of the eight positions cut by the state. Effective January 1, 2011, five positions will be eliminated, leaving four state funded positions and eight County funded positions. Giving priority to preserving public safety services, no additional revenue was restored during the development of the approved state budget as additional state aid to locality reductions, also known as flexible cuts, were incorporated in the Treasurer’s budget for FY 11.

TREASURER â&#x20AC;&#x201C; COMPENSATION BOARD Department Description and Financial Data Treasurer The Treasurer is an elected constitutional officer responsible for collecting all County revenue, including Federal and State funds; ensuring County funds are adequately safeguarded; submitting financial reports to the state and County; and authorizing County disbursements. The Treasurerâ&#x20AC;&#x2122;s Office collects current and delinquent tax payments, issues county motor vehicle licenses, issues dog tags, processes utility payments and transfers collections to the County PSA bank account, and collects and remits payments to the Commonwealth of Virginia for individual and business state income and estimated state income taxes. FY 09 Revised EXPENDITURES BY DEPARTMENT Treasurer Authorized Personnel (FTEs)

FY 09 Actual

567,057 9

FY 10 Approved

560,631 9

FY 11 Base

582,069 9

FY 11 Addenda

593,736 9

(96,431) (5)

Change App 10/ App 11

FY 11 Approved $

497,305 4

$ (84,764)

TREASURER - COLLECTIONS

Citizens

Treasurer

Treasurer Collections

Treasurer Compensation Board

ď&#x20AC;

TREASURER - COLLECTIONS Budget Summary FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

FY 11 Addenda

Change App 10/ App 11

FY 11 Approved

EXPENDITURES BY DEPARTMENT Treasurer-Collections TOTAL EXPENDITURES

$ $

488,928 488,928

$ $

475,902 475,902

$ $

444,254 444,254

$ $

462,363 462,363

$ $

462,363 462,363

$ $

18,109 18,109

EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ $

371,459 110,684 6,785 488,928

$ $ $ $

361,804 109,338 4,760 475,902

$ $ $ $

345,806 98,448 444,254

$ $ $ $

363,915 98,448 462,363

$ $ $ $

363,915 98,448 462,363

$ $ $ $

18,109 18,109

REVENUE BY CLAS S IFICATION Warrant Fees Interest Local Recovered Costs TOTAL DES IGNATED REVENUE

$ $ $ $

168 25 193

$ $ $ $

252 252

$ $ $ $

TOTAL UNDES IGNATED REVENUE

488,735

475,650

444,254

462,363

18,109

TOTAL REVENUES

488,928

475,902

444,254

462,363

18,109

Total Authorized Personnel (FTE)

TREASURER - COLLECTIONS Division Description The Treasurer is an elected official responsible for collecting all County revenue, including Federal and State funds; ensuring County funds are adequately safe guarded; submitting financial reports to the state and County; and authorizing County disbursements. This division accounts for the costs shared between the State Compensation Board and the County for the operations of the Treasurer’s Office.

TREASURER - COLLECTIONS Department Description and Financial Data Treasurer - Collections The Treasurer is an elected official responsible for collecting all County revenue, including Federal and State funds; ensuring County funds are adequately safe guarded; submitting financial reports to the state and County; and authorizing County disbursements. The Treasurerâ&#x20AC;&#x2122;s Office collects current and delinquent tax payments, issues county motor vehicle licenses, issues dog tags, processes utility payments and transfers collection to County PSA bank account, and collects and remits payments to the Commonwealth of Virginia for individual and business state income and estimated state income taxes FY 09 Revised EXPENDITURES BY DEPARTMENT Treasurer-Collections Authorized Personnel (FTEs)

FY 09 Actual

488,928 8

FY 10 Approved

475,902 8

FY 11 Base

444,254 8

FY 11 Addenda

462,363 8

= 0

Change App 10/ App 11

FY 11 Approved $

462,363 8

$ 18,109

REGISTRAR/ELECTORAL BOARD

Citizens

Registrar/Electoral Board

    

REGISTRAR/ELECTORAL BOARD Budget Summary FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

FY 11 Addenda

Change App 10/ App 11

FY 11 Approved

EXPENDITURES BY DEPARTMENT Registrar/Electoral Board TOTAL EXPENDITURES

$ $

351,581 351,581

$ $

350,982 350,982

$ $

330,988 330,988

$ $

336,371 336,371

$ $

(41,852) (41,852)

$ $

294,519 294,519

$ (36,469) $ (36,469)

EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ $

292,657 58,924 351,581

$ $ $ $

291,987 58,995 350,982

$ $ $ $

291,955 39,033 330,988

$ $ $ $

297,338 39,033 336,371

$ $ $ $

(39,719) (2,133) (41,852)

$ $ $ $

257,619 36,900 294,519

$ (34,336) $ (2,133) $ $ (36,469)

REVENUE BY CLAS S IFICATION Local Recovered Costs State Shared Expenses TOTAL DES IGNATED REVENUE

$ $ $

63,752 63,752

$ $ $

300 140,421 140,721

$ $ $

61,159 61,159

$ $ $

61,159 61,159

$ $ $

(13,269) (13,269)

$ $ $

47,890 47,890

$ $ (13,269) $ (13,269)

TOTAL UNDES IGNATED REVENUE

287,829

210,261

269,829

275,212

(28,583)

246,629

$ (23,200)

TOTAL REVENUES

351,581

350,982

330,988

336,371

(41,852)

294,519

$ (36,469)

Total Authorized Personnel (FTE)

(1)

REGISTRAR/ELECTORAL BOARD Division Description The office of the General Register/Electoral Board is required by the Constitution and Code of Virginia to provide registration and election services to eligible citizens of Montgomery County. These services include support and training to individuals and groups holding registration drives; providing in-house and high school voter registration; maintaining the Virginia Election and Registration System (VERIS); purchasing, maintaining, testing, and loading ballots on voting machines; and to prepare for and conduct fair elections within the guidelines of Virginia Elections Laws, including Officer of Election training (202 citizen volunteers), processing candidate filings and petitions, printing of ballots and processing absentee votes. As of December 1, 2007, Montgomery County had 46,217 registered voters.

REGISTRAR/ELECTORAL BOARD Department Description and Financial Data Registrar/Electoral Board The Registrarâ&#x20AC;&#x2122;s Office is responsible for the registration of eligible voters who may register in person at this office. As of December 1, 2007, Montgomery County had 46,217 registered voters. The services for this department include support and training to individuals and groups holding registration drives, and to conduct fair elections within the guidelines of Virginia Elections Laws, including processing candidate filings and petitions, printing of ballots and processing absentee votes. FY 09 Revised EXPENDITURES BY DEPARTMENT Registrar/Electoral Board Authorized Personnel (FTEs)

ď&#x20AC;

FY 09 Actual

351,581 4

FY 10 Approved

350,982 4

FY 11 Base

330,988 4

FY 11 Addenda

336,371 4

(41,852) (1)

Change App 10/ App 11

FY 11 Approved $

294,519 3

$ (36,469)

INTERNAL SERVICES

Citizens

Board of Supervisors

County Administration

General Services

Internal Services

Central Telephone

Copier Services

Mail Services

Motor Pool

     

Garage Operations

INTERNAL SERVICES Budget Summary FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

FY 11 Addenda

Change App 10/ App 11

FY 11 Approved

EXPENDITURES BY DEPARTMENT Central Telephone Copier Services Garage Operations M ail Services M otor Pool TOTAL EXPENDITURES

$ $ $ $ $ $

69,300 5,846 156,931 16,107 154,430 402,614

$ $ $ $ $ $

55,217 1,666 167,991 8,615 127,316 360,805

$ $ $ $ $ $

34,300 3,500 150,260 11,849 71,094 271,003

$ $ $ $ $ $

34,300 3,500 152,007 11,849 70,442 272,098

$ $ $ $ $ $

1,300 1,300

$ $ $ $ $ $

34,300 3,500 153,307 11,849 70,442 273,398

$ $ $ $ $ $

3,047 (652) 2,395

EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ $

99,040 155,374 148,200 402,614

$ $ $ $

99,558 132,550 128,697 360,805

$ $ $ $

101,210 110,699 59,094 271,003

$ $ $ $

103,074 108,430 60,594 272,098

$ $ $ $

1,300 1,300

$ $ $ $

103,074 109,730 60,594 273,398

$ $ $ $

1,864 (969) 1,500 2,395

REVENUE BY CLAS S IFICATION Canteen Proceeds Local Sale of Copy Paper Local Garage Internal Charges Local Vehicle M aintenance Local M ileage Proceeds from Resale TOTAL DES IGNATED REVENUE

$ $ $ $ $ $ $

3,500 6,000 40,000 17,700 24,500 91,700

$ $ $ $ $ $ $

62 2,491 6,896 85,123 94,572

$ $ $ $ $ $ $

3,500 6,000 40,000 17,700 24,500 91,700

$ $ $ $ $ $ $

3,500 6,000 40,000 17,700 24,500 91,700

$ $ $ $ $ $ $

3,500 6,000 40,000 17,700 24,500 91,700

$ $ $ $ $ $ $

TOTAL UNDES IGNATED REVENUE

310,914

266,233

179,303

180,398

1,300

181,698

2,395

TOTAL REVENUES

402,614

360,805

271,003

272,098

1,300

273,398

2,395

Total Authorized Personnel (FTE)

INTERNAL SERVICES Division Description The Internal Services Division provides support services to “internal” County customers through the County garage, motor pool, canteen, centralized mail, and copy services.

INTERNAL SERVICES Department Description and Financial Data Central Telephone The Central Telephone Department provides the main phone lines into the County Government Center and the County Courthouse. FY 09 Revised EXPENDITURES BY DEPARTMENT Central Telephone

FY 09 Actual

69,300

FY 10 Approved

55,217

FY 11 Base

34,300

FY 11 Addenda

34,300

= -

Change App 10/ App 11

FY 11 Approved $

34,300

Copier Services This Department provides central copier services for County divisions in the County Government Center. FY 09 Revised EXPENDITURES BY DEPARTMENT Copier Services

FY 09 Actual

5,846

FY 10 Approved

1,666

FY 11 Base

3,500

FY 11 Addenda

3,500

= -

Change App 10/ App 11

FY 11 Approved $

3,500

Garage Operations The Garage Operations Department provides efficient repairs, services, inspections and maintenance of County vehicles, which total approximately 180 vehicles including the sheriffâ&#x20AC;&#x2122;s fleet. FY 09 Revised EXPENDITURES BY DEPARTMENT Garage Operations

FY 09 Actual

156,931

Authorized Personnel (FTEs)

FY 10 Approved

167,991

FY 11 Base

150,260

152,007

FY 11 Addenda $

1,300

Change App 10/ App 11

FY 11 Approved $

153,307

3,047

Mail Services The Mail Services Department provides central mail services for County divisions in the County Government Center. FY 09 Revised EXPENDITURES BY DEPARTMENT M ail Services

16,107

FY 09 Actual $

8,615

FY 10 Approved $

11,849

FY 11 Base $

11,849

FY 11 Addenda

+ $

FY 11 Approved

= -

11,849

Change App 10/ App 11 $

INTERNAL SERVICES Motor Pool The Motor Pool Department provides a centralized pool of County owned vehicles for use by County divisions while conducting County business. FY 09 Revised EXPENDITURES BY DEPARTMENT M otor Pool



154,430

FY 09 Actual $

127,316

FY 10 Approved $

71,094

FY 11 Base $

70,442

FY 11 Addenda

+ $

FY 11 Approved

= -

70,442

Change App 10/ App 11 $

(652)

COMMONWEALTH ATTORNEY

Citizens

Commonwealth Attorney

Commonwealth Attorney - Collections

COMMONWEALTH ATTORNEY Budget Summary FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

FY 11 Addenda

Change App 10/ App 11

FY 11 Approved

EXPENDITURES BY DEPARTMENT Commonwealth Attorney Commonwealth Attorney-Collections TOTAL EXPENDITURES

$ $ $

943,518 6,100 949,618

$ $ $

906,281 3,514 909,795

$ $ $

918,889 6,483 925,372

$ $ $

946,696 6,500 953,196

$ $ $

946,696 6,500 953,196

$ $ $

27,807 17 27,824

EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ $

897,101 52,517 949,618

$ $ $ $

867,493 42,301 909,795

$ $ $ $

907,582 17,790 925,372

$ $ $ $

935,406 17,790 953,196

$ $ $ $

935,406 17,790 953,196

$ $ $ $

27,824 27,824

REVENUE BY CLAS S IFICATION Local Court Fees State/Federal Confiscations State Shared Expenses State Commonwealth Attorney Fees TOTAL DES IGNATED REVENUE

$ $ $ $ $

119,489 8,141 650,589 2,769 780,988

$ $ $ $ $

78,321 15,321 651,595 3,166 748,403

$ $ $ $ $

101,208 628,051 2,769 732,028

$ $ $ $ $

101,208 628,051 2,769 732,028

$ $ $ $ $

(52,072) (52,072)

$ $ $ $ $

101,208 575,979 2,769 679,956

$ $ $ (52,072) $ $ (52,072)

TOTAL UNDES IGNATED REVENUE

168,630

161,391

193,344

221,168

52,072

273,240

79,896

TOTAL REVENUES

949,618

909,795

925,372

953,196

27,824

Total Authorized Personnel (FTE)

COMMONWEALTH ATTORNEY Division Description The Commonwealth’s Attorney’s Office is responsible for the prosecution of all criminal cases within Montgomery County and, through the Victim Witness Program, assists victims and witnesses involved in the prosecution of these cases. This office is responsible for trying cases in two Circuit Courts, two General District Courts, and the Juvenile and Domestic Relations Court. Montgomery County is unique in Virginia in that criminal court is held in two separate towns, Blacksburg and Christiansburg. Court is held daily in District Court, at least three times per week in Circuit Court and the Juvenile and Domestic Relations Court.

COMMONWEALTH ATTORNEY Department Description and Financial Data Commonwealth Attorney The Commonwealth’s Attorney’s Office is responsible for the prosecution of all criminal cases within Montgomery County and, through the Victim Witness Program, assists victims and witnesses involved in the prosecution of these cases. This office is responsible for trying cases in two Circuit Courts, two General District Courts, and the Juvenile and Domestic Relations Court. FY 09 Revised EXPENDITURES BY DEPARTMENT Commonwealth Attorney

FY 09 Actual

943,518

Authorized Personnel (FTEs)

FY 10 Approved

906,281

918,889

FY 11 Base $

946,696

FY 11 Addenda $

= -

Change App 10/ App 11

FY 11 Approved $

946,696

27,807

Commonwealth Attorney - Collections This unit is responsible for the collection of fines and costs from the following courts: Juvenile and Domestic Relations District Court combined Courts - Christiansburg and Blacksburg General District Court, and the Circuit Courts. This entails collection of reports from the Clerk’s Office, preparation and mailing of collection letters for all fines/costs not paid within 40 days, generating reports and accounting procedures. FY 09 Revised EXPENDITURES BY DEPARTMENT Commonwealth Attorney-Collections



6,100

FY 09 Actual $

3,514

FY 10 Approved $

6,483

FY 11 Base $

6,500

FY 11 Addenda

+ $

FY 11 Approved

= -

6,500

Change App 10/ App 11 $

CIRCUIT COURTS

Citizens

General Assembly

Circuit Courts

Circuit Court I

Circuit Court II

Juries

   

CIRCUIT COURTS Budget Summary FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

FY 11 Addenda

Change App 10/ App 11

FY 11 Approved

EXPENDITURES BY DEPARTMENT Circuit Court I Circuit Court II Juries TOTAL EXPENDITURES

$ $ $ $

74,735 58,692 28,949 162,376

$ $ $ $

73,401 55,498 16,649 145,547

$ $ $ $

74,033 59,406 24,400 157,839

$ $ $ $

136,060 24,400 160,460

$ $ $ $

136,060 24,400 160,460

$ 62,027 $ (59,406) $ $ 2,621

EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ $

121,132 40,133 1,111 162,376

$ $ $ $

121,039 23,019 1,489 145,547

$ $ $ $

122,539 35,300 157,839

$ $ $ $

125,160 35,300 160,460

$ $ $ $

125,160 35,300 160,460

$ $ $ $

2,621 2,621

REVENUE BY CLAS S IFICATION Local Judge's Secretary Salary Recovered Costs Jury Reimbursement TOTAL DES IGNATED REVENUE

$ $ $ $

7,500 4,549 12,049

$ $ $ $

7,500 16,374 23,874

$ $ $ $

7,500 7,500

$ $ $ $

7,500 7,500

$ $ $ $

7,500 7,500

$ $ $ $

TOTAL UNDES IGNATED REVENUE

150,327

121,673

150,339

152,960

2,621

TOTAL REVENUES

162,376

145,547

157,839

160,460

2,621

Total Authorized Personnel (FTE)

CIRCUIT COURTS Division Description Circuit Courts I and II are the principal trial courts of the state and have both original and appellate jurisdiction. Montgomery County has two circuit court judges and provides funding for a legal assistant for each judge, office furnishings and general operating expenses.

CIRCUIT COURTS Department Description and Financial Data Circuit Court I Circuit Court I is the first of the two circuit courts in Montgomery County, Virginia. FY 09 Revised EXPENDITURES BY DEPARTMENT Circuit Court I

FY 09 Actual

74,735

Authorized Personnel (FTEs)

FY 10 Approved

73,401

FY 11 Base

74,033

136,060

FY 11 Addenda $

= -

Change App 10/ App 11

FY 11 Approved $

136,060

$ 62,027

Circuit Court II Circuit Court II is the second of the two circuit courts in Montgomery County, Virginia FY 09 Revised EXPENDITURES BY DEPARTMENT Circuit Court II

FY 09 Actual

58,692

Authorized Personnel (FTEs)

FY 10 Approved

55,498

FY 11 Base

59,406

+ -

FY 11 Addenda $

= -

Change App 10/ App 11

FY 11 Approved $

$ (59,406)

Juries The Juries Department provides basic operating expenses for jury services including juror and witness compensation. FY 09 Revised EXPENDITURES BY DEPARTMENT Juries

    

28,949

FY 09 Actual $

16,649

FY 10 Approved $

24,400

FY 11 Base $

24,400

FY 11 Addenda

+ $

= -

FY 11 Approved $

24,400

Change App 10/ App 11 $

GENERAL DISTRICT COURT

Citizens

General Assembly

General District Court

   

GENERAL DISTRICT COURT Budget Summary FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

FY 11 Addenda

Change App 10/ App 11

FY 11 Approved

EXPENDITURES BY DEPARTMENT General District Court TOTAL EXPENDITURES

$ $

30,597 30,597

$ $

26,768 26,768

$ $

29,347 29,347

$ $

29,347 29,347

$ $

29,347 29,347

$ $

EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ $

30,597 30,597

$ $ $ $

26,768 26,768

$ $ $ $

29,347 29,347

$ $ $ $

29,347 29,347

$ $ $ $

29,347 29,347

$ $ $ $

REVENUE BY CLAS S IFICATION Local Courthouse M aintenance Fees Recovered Costs TOTAL DES IGNATED REVENUE

$ $ $

10,000 10,000

$ $ $

11,416 11,416

$ $ $

10,000 10,000

$ $ $

10,000 10,000

$ $ $

10,000 10,000

$ $ $

TOTAL UNDES IGNATED REVENUE

20,597

15,351

19,347

TOTAL REVENUES

30,597

26,768

29,347

Total Authorized Personnel (FTE)

GENERAL DISTRICT COURT Division Description The General District Court of Montgomery County is responsible for ensuring that all policies and procedures are complied with as established by the Supreme Court of Virginia. The Court is obligated to serve the public in an efficient and timely manner. The court consists of a clerk and nine deputy clerks.

GENERAL DISTRICT COURT Department Description and Financial Data General District Court The court processes criminal, traffic, and civil cases. In the criminal division both misdemeanor cases and preliminary felony cases are held. General District Court has exclusive jurisdiction in suits of $1,000 or less, and concurrent jurisdiction with Circuit Courts in suits of $1,000 to $15,000. Court is held four days a week. Yearly average caseload is from 37,000 to 40,000. FY 09 Revised EXPENDITURES BY DEPARTMENT General District Court

ď&#x20AC;

30,597

FY 09 Actual $

26,768

FY 10 Approved $

29,347

FY 11 Base $

29,347

FY 11 Addenda

+ $

= -

FY 11 Approved $

29,347

Change App 10/ App 11 $

JUVENILE AND DOMESTIC RELATIONS COURT

Citizens

General Assembly

Juvenile and Domestic Relations Court

Court Services

JUVENILE AND DOMESTIC RELATIONS COURT Budget Summary FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

FY 11 Addenda

Change App 10/ App 11

FY 11 Approved

EXPENDITURES BY DEPARTMENT Juvenile and Domestic Relations Court Court Services TOTAL EXPENDITURES

$ $ $

16,319 12,134 28,453

$ $ $

13,749 8,771 22,521

$ $ $

14,024 6,500 20,524

$ $ $

14,024 6,500 20,524

$ $ $

14,024 6,500 20,524

$ $ $

EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ $

28,191 262 28,453

$ $ $ $

22,521 22,521

$ $ $ $

20,524 20,524

$ $ $ $

20,524 20,524

$ $ $ $

20,524 20,524

$ $ $ $

REVENUE BY CLAS S IFICATION Local Recovered Costs TOTAL DES IGNATED REVENUE

$ $

TOTAL UNDES IGNATED REVENUE

28,453

22,794

20,524

TOTAL REVENUES

28,453

22,521

20,524

Total Authorized Personnel (FTE)

(273) (273)

JUVENILE AND DOMESTIC RELATIONS COURT Division Description Juvenile and Domestic Relations District Court provides probation, counseling and rehabilitation services to children and their families.

JUVENILE AND DOMESTIC RELATIONS COURT Department Description and Financial Data Juvenile and Domestic Relations Court The Juvenile and Domestic Relations Court has jurisdiction over all proceedings involving minors including delinquency petitions, traffic violations, children in need of services, and children who have been abused or neglected. This court also hear cases involving adults accused of child abuse; offenses against family members; support, visitation and custody disputes; abandonment of children, foster care, and entrustment agreements; court-ordered rehabilitation services; and court consent for certain medical treatments. FY 09 Revised EXPENDITURES BY DEPARTMENT Juvenile and Domestic Relations Court

16,319

FY 09 Actual $

13,749

FY 10 Approved $

14,024

FY 11 Base $

FY 11 Addenda

14,024

FY 11 Approved

= -

14,024

Change App 10/ App 11 $

Court Services The Court Services provides probation services for the Countyâ&#x20AC;&#x2122;s Juvenile and Domestic Relations Court. The office conducts predispositional reports, processes intake complaints, and maintains an average daily population of 75 juveniles on probation. Office personnel consists of seven probation officers, one secretary and one probation supervisor. FY 09 Revised EXPENDITURES BY DEPARTMENT Court Services

ď&#x20AC;

12,134

FY 09 Actual $

8,771

FY 10 Approved $

6,500

FY 11 Base $

6,500

FY 11 Addenda

+ $

FY 11 Approved

= -

6,500

Change App 10/ App 11 $

MAGISTRATE

Citizens

General Assembly

Courts

Magistrate

   

MAGISTRATE Budget Summary FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

FY 11 Addenda

Change App 10/ App 11

FY 11 Approved

EXPENDITURES BY DEPARTMENT M agistrate TOTAL EXPENDITURES

$ $

5,889 5,889

$ $

5,368 5,368

$ $

5,000 5,000

$ $

5,000 5,000

$ $

5,000 5,000

$ $

EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ $

5,689 200 5,889

$ $ $ $

5,368 5,368

$ $ $ $

4,800 200 5,000

$ $ $ $

4,800 200 5,000

$ $ $ $

4,800 200 5,000

$ $ $ $

REVENUE BY CLAS S IFICATION Local Recovered Costs TOTAL DES IGNATED REVENUE

$ $

TOTAL UNDES IGNATED REVENUE

5,889

5,368

5,000

TOTAL REVENUES

5,889

5,368

5,000

Total Authorized Personnel (FTE)

MAGISTRATE Division Description The Magistrateâ&#x20AC;&#x2122;s Office provides judicial services and statutory responsibilities for Montgomery County by conducting probable cause hearings to determine the issuance of arrest warrants, search warrants, civil warrants, temporary detention orders, and pre-trail seizures. In addition the office is responsible for conducting bail hearings to determine release or commitment to jail, accepting pre-payments for traffic infractions and pre-payable misdemeanors, conducting oaths, and taking acknowledgements. The Magistrateâ&#x20AC;&#x2122;s Office operates twenty-four hours a day.

MAGISTRATE Department Description and Financial Data Magistrate The Magistrateâ&#x20AC;&#x2122;s Office provides judicial services for Region 1 of the Commonwealth. FY 09 Revised EXPENDITURES BY DEPARTMENT M agistrate

5,889

FY 09 Actual $

5,368

FY 10 Approved $

5,000

FY 11 Base $

5,000

FY 11 Addenda

+ $

= -

FY 11 Approved $

5,000

Change App 10/ App 11 $

CLERK OF THE CIRCUIT COURT

Citizens

Clerk of the Circuit Court

   

CLERK OF THE CIRCUIT COURT Budget Summary FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

FY 11 Addenda

FY 11 Approved

Change App 10/ App 11

EXPENDITURES BY DEPARTMENT Clerk of the Circuit Court TOTAL EXPENDITURES

$ $

698,901 698,901

$ $

690,423 690,423

$ $

618,379 618,379

$ $

622,679 622,679

$ $

622,679 622,679

$ $

4,300 4,300

EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ $

562,176 56,344 80,381 698,901

$ $ $ $

556,094 53,949 80,381 690,423

$ $ $ $

581,449 36,930 618,379

$ $ $ $

585,749 36,930 622,679

$ $ $ $

585,749 36,930 622,679

$ $ $ $

4,300 4,300

REVENUE BY CLAS S IFICATION Local Fees State Shared Expenses TOTAL DES IGNATED REVENUE

$ $ $

290,000 464,447 754,447

$ $ $

157,868 453,223 611,091

$ $ $

87,800 383,504 471,304

$ $ $

87,800 383,504 471,304

$ $ $

49,202 (77,212) (28,010)

$ $ $

137,002 306,292 443,294

$ 49,202 $ (77,212) $ (28,010)

TOTAL UNDES IGNATED REVENUE

(55,546)

79,332

147,075

151,375

28,010

179,385

$ 32,310

TOTAL REVENUES

698,901

690,423

618,379

622,679

Total Authorized Personnel (FTE)

4,300

CLERK OF THE CIRCUIT COURT Division Description The Clerk’s Office has both judicial and non-judicial responsibilities. Some of the judicial responsibilities include maintaining records for all bench and jury trials, issuing subpoenas, typing court orders, and processing court fees. Concealed handgun permits are processed and issued through this office as well. Some non-judicial responsibilities include processing paperwork related to divorces, adoptions, and legal name changes, all deeds, deeds of trusts, land plats, and assignments are recorded in this office. Other public services performed by this office include issuing marriage licenses, passports, and notary applications; assisting with genealogy research; entering judgments; probating wills and qualifying estate executors; and scanning and imaging of all documents.

CLERK OF THE CIRCUIT COURT Department Description and Financial Data Clerk of the Circuit Court The Circuit Court Clerk is an elected constitutional officer and is charged with more than 800 statutory responsibilities. The Clerk’s Office serves as the repository for the Court’s records, is a clearinghouse for court information, and is also responsible for administration of the court of record for the County. FY 09 Revised EXPENDITURES BY DEPARTMENT Clerk of the Circuit Court Authorized Personnel (FTEs)

FY 09 Actual

698,901 10

FY 10 Approved

690,423 10

618,379 10

FY 11 Base $

FY 11 Addenda

622,679 10

= 0

FY 11 Approved $

622,679 10

Change App 10/ App 11 $

4,300

SHERIFF – COMPENSATION BOARD

Citizens

Sheriff

Sheriff Compensation Board

Sheriff - County

Civil and Court Services

Dispatching

Jail Block

Jail Operations

Law Enforcement

Police Training Academy Wireless 911

   

SHERIFF – COMPENSATION BOARD Budget Summary FY 11 Approved

Change App 10/ App 11

(37,399) (37,399)

$ 731,807 $ 47,643 $ 194,505 $ 1,686,069 $ 3,890,223 $ 6,550,247

$ 43,272 $ (221,898) $ (21,373) $ (19,143) $ 26,383 $ (192,759)

$ $ $ $

(37,399) (37,399)

$ 6,282,833 $ 267,414 $ $ 6,550,247

$ (192,759) $ $ $ (192,759)

$ $ 4,018,459 $ 190,708 $ 4,209,167

$ $ $ $

(124,202) (33,104) (157,306)

$ $ 3,894,257 $ 157,604 $ 4,051,861

$ $ (124,202) $ (33,104) $ (157,306)

$ 2,533,839

$ 2,378,479

119,907

$ 2,498,386

$ 6,743,006

$ 6,587,646

(37,399)

$ 6,550,247

$ (192,759)

FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

EXPENDITURES BY DEPARTMENT Civil and Court Services Dispatching Jail Block Jail Operations Law Enforcement TOTAL EXPENDITURES

$ 682,756 $ 273,095 $ 571,825 $ 2,500,526 $ 3,733,886 $ 7,762,088

$ 682,755 $ 239,650 $ 571,824 $ 2,241,944 $ 3,733,886 $ 7,470,058

$ 688,535 $ 269,541 $ 215,878 $ 1,705,212 $ 3,863,840 $ 6,743,006

$ 731,807 $ 47,643 $ 194,505 $ 1,686,069 $ 3,927,622 $ 6,587,646

$ $ $ $ $ $

EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay TOTAL EXPENDITURES

$ 6,922,191 $ 807,397 $ 32,500 $ 7,762,088

$ 6,628,414 $ 841,169 $ 475 $ 7,470,058

$ 6,475,592 $ 267,414 $ $ 6,743,006

$ 6,320,232 $ 267,414 $ $ 6,587,646

REVENUE BY CLAS S IFICATION Local Recovered Costs State Shared Expenses State Jail Block TOTAL DES IGNATED REVENUE

$ 9,318 $ 4,586,320 $ 528,000 $ 5,123,638

$ 16,360 $ 4,394,442 $ 547,718 $ 4,958,520

$ $ 4,018,459 $ 190,708 $ 4,209,167

TOTAL UNDES IGNATED REVENUE

$ 2,638,450

$ 2,511,538

TOTAL REVENUES

$ 7,762,088

$ 7,470,058

Total Authorized Personnel (FTE)

117

106

FY 11 Addenda

101

(1)

100

(35,453)

SHERIFF – COMPENSATION BOARD Division Description The Montgomery County Sheriff's Office safeguards life, liberty, and property, and maintains civil order. To serve these purposes, the Sheriff's Office appoints the necessary personnel to enforce the laws of the Commonwealth of Virginia and the County of Montgomery. Through its appointed personnel, the Office of Sheriff provides uniformed patrols and security for civil process, corrections and courtrooms; conducts motor vehicle accident investigations and criminal investigations; and provides for the protection of life, liberty and property as needed by the citizens of Montgomery County. The division also provides financial reports and statistical information to the locality and the state. This division is designed to show the costs shared between the state and the county for operations of the Sheriff’s Office.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. Base Salary and Fringe Benefit Adjustments – The base budget includes funding for a 12% increase for health insurance, a 5% increase in Virginia Retirement System (VRS) rates, a 40% increase in group life insurance rates, a 23% decrease in workers’ compensation insurance, and a 250% increase in unemployment insurance rates. All other fringe benefit rates remain unchanged for FY 11. Base FTE Shift – A total of 5 Full-time Equivalent (FTE) positions have been shifted from the Sheriff’s Compensation Board budget to the Sheriff’s County budget. This shift has occurred in preparation for the development of a Regional 911 Emergency Communications Authority, in conjunction with the Towns of Christiansburg and Blacksburg and Virginia Tech. When this center opens, the dispatcher positions will transfer to the new center. In preparation, the Sheriff requested state funding be applied to other positions and operational costs and allow County funding to support the dispatcher positions. The Compensation Board has approved this request.

SHERIFF – COMPENSATION BOARD ($33,104) is Reduced From the Sheriff’s Jail Block Revenue Budget – A total of $33,104 is reduced from the Sheriff’s state Jail Block revenue budget for FY 11 to reflect the state budget reductions contained in the Governor’s budget. This represents a 50% reduction in per diem rates from $8 to $4. Giving priority to preserving public safety services, additional revenue provided by the state during the development of the approved state budget has restored $19,570 of an original proposed budget reduction of $52,674. ($37,399) is Reduced to Reflect One FTE Held Vacant Due to the County Hiring Freeze – At the beginning of FY 10, the County instituted a hiring freeze on vacant positions. The Sheriff’s Compensation Board Budget currently has one vacant position which the Sheriff has elected to hold vacant. This addendum captures the dollars saved from holding this position vacant for FY 11.

SHERIFF â&#x20AC;&#x201C; COMPENSATION BOARD Department Description and Financial Data Civil and Court Services The Civil and Court Services functions include service of civil process, and security of the courthouse, courtrooms and environs. Service of civil process includes levies, evictions, and advertising and conducting of public auctions. FY 09 Revised EXPENDITURES BY DEPARTMENT Civil and Court Services

FY 09 Actual

682,756

Authorized Personnel (FTEs)

FY 10 Approved

682,755

FY 11 Base

688,535

731,807

FY 11 Addenda $

= -

Change App 10/ App 11

FY 11 Approved $

731,807

43,272

Dispatching The Dispatching Departmentâ&#x20AC;&#x2122;s main function is communication. It is responsible for manning multiple telephone lines and radio traffic twenty-four hours a day. Dispatchers are the direct link between a citizen and the deputy in the field. Dispatch handles the communication of all 911 emergency calls. FY 09 Revised EXPENDITURES BY DEPARTMENT Dispatching

FY 09 Actual

273,095

Authorized Personnel (FTEs)

FY 10 Approved

239,650

FY 11 Base

269,541

47,643

FY 11 Addenda $

= -

Change App 10/ App 11

FY 11 Approved $

47,643

$ (221,898)

Jail Block The jail block is actually the jail per diem sent to the County by the State for the housing and care of the inmates. Funds are based on the number of inmates housed and the charges placed against them and/or their sentence. All funds are used to operate the jail and are mandated by the Code of Virginia to be used for this purpose. FY 09 Revised EXPENDITURES BY DEPARTMENT Jail Block Authorized Personnel (FTEs)

FY 09 Actual

571,825 0

FY 10 Approved

571,824 0

FY 11 Base

215,878 0

FY 11 Addenda

194,505 0

= 0

Change App 10/ App 11

FY 11 Approved $

194,505 0

(21,373)

SHERIFF â&#x20AC;&#x201C; COMPENSATION BOARD Jail Operations The function of this area is the care of jail inmates. Information concerning the types and numbers of inmates housed in the jail must be maintained and reported to the state. Educational, recreational, and medical services are provided to those inmates requesting and/or needing them. Daily logs are kept on various duties, such as checking on each inmate two times each hour and transporting inmates to other jurisdictions.

EXPENDITURES BY DEPARTMENT Jail Operations

FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

$ 2,500,526

$ 2,241,944

$ 1,705,212

$ 1,686,069

Authorized Personnel (FTEs)

FY 11 Addenda

+ $

= -

$ 1,686,069

Change App 10/ App 11

FY 11 Approved $

(19,143)

Law Enforcement The functions of this area include crime prevention, state criminal and traffic law enforcement, County ordinance enforcement, life and property protection, peace preservation, and criminal apprehension. Administrative positions within the Law Enforcement Department are responsible for maintaining personnel files, working with all financial duties such as payroll and accounts payable/receivable, keying all incidents into the state database, entering and editing all civil process papers in the division computer system, and tracking all criminal warrants. An inmate mug shot database is also maintained, as are records for the vehicle fleet.

ď&#x20AC;

EXPENDITURES BY DEPARTMENT Law Enforcement Authorized Personnel (FTEs)

FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

$ 3,733,886

$ 3,863,840

$ 3,927,622

FY 11 Addenda

(37,399) (1)

Change App 10/ App 11

FY 11 Approved $ 3,890,223 58

26,383

SHERIFF - COUNTY

Citizens Sheriff

Sheriff Compensation Board

Sheriff - County

Civil and Court Services

Dispatching

Jail Block

Jail Operations

Law Enforcement

Police Training Academy Wireless 911 Inmate Litter Pickup Program Western VA Regional Jail

ď&#x20AC;

SHERIFF - COUNTY Budget Summary FY 11 Approved

Change App 10/ App 11

(41,703) (48,853) 360,465 269,909

$ 167,096 $ 410,372 $ 256,357 $ 881,894 $ 46,965 $ 43,154 $ 21,060 $ 2,187,793 $ 4,014,691

$ (256) $ 189,797 $ (1,891,262) $ 3,303 $ $ (20,284) $ 21,060 $ 2,187,793 $ 490,151

$ $ $ $

(90,556) 360,465 269,909

$ 1,064,987 $ 2,048,936 $ 900,768 $ 4,014,691

$ 136,210 $ 1,474,501 $ (1,120,560) $ 490,151

145,000 4,137 175,000 60 9,000 1,000 7,000 900 55,000 800 3,000 500 33,512 6,240 52,560 300 49,000 543,009

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

14,609 (10) (7,000) 1,000 (28,000) (100) 1,000 (200) 2,760 22,440 1,200 11,000 18,699

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

145,000 4,137 189,609 50 2,000 1,000 8,000 900 27,000 700 4,000 300 33,512 9,000 75,000 1,500 60,000 561,708

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

14,609 (10) (7,000) 1,000 (28,000) (100) 1,000 (200) 2,760 22,440 1,200 11,000 18,699

$ 2,981,531

$ 3,201,773

251,210

$ 3,452,983

471,452

$ 3,524,540

$ 3,744,782

269,909

$ 4,014,691

490,151

FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

EXPENDITURES BY DEPARTMENT Civil and Court Services Dispatching Jail Operations Law Enforcement Police Training Wireless 911 Inmate Litter Pickup Western VA Regional Jail TOTAL EXPENDITURES

$ 165,582 $ 227,920 $ 1,179,606 $ 1,108,195 $ 85,061 $ 49,051 $ $ $ 2,815,415

$ 139,162 $ 175,984 $ 808,686 $ 1,013,304 $ 79,426 $ 40,730 $ $ $ 2,257,292

$ 167,352 $ 220,575 $ 2,147,619 $ 878,591 $ 46,965 $ 63,438 $ $ $ 3,524,540

$ 167,096 $ 452,075 $ 305,210 $ 881,894 $ 46,965 $ 43,154 $ 21,060 $ 1,827,328 $ 3,744,782

$ $ $ $ $ $ $ $ $

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

$ 991,867 $ 1,478,830 $ 344,718 $ 2,815,415

$ 971,566 $ 1,035,113 $ 250,613 $ 2,257,292

$ 928,777 $ 574,435 $ 2,021,328 $ 3,524,540

$ 1,155,543 $ 1,688,471 $ 900,768 $ 3,744,782

REVENUE BY CLASSIFICATION Local E 911 Tax Interest Local Fees Courthouse Security Fees Jail Non Com. State Confiscations Federal Confiscations Local Recovered Costs Insurance Recoveries Local Jail Fees Local DNA Fees Local Inmate Phone Fees Local Inmate Medical Fees Local Prisoner/Boarding Local Fingerprinting Fund Balance Wireless 911 HEM Shared Expenses HEM Drug Testing HEM Monitoring HEM Connection State Wireless 911 TOTAL DESIGNATED REVENUE

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

TOTAL UNDESIGNATED REVENUE

$ 2,013,459

$ 1,536,986

TOTAL REVENUES

$ 2,815,415

$ 2,257,292

Total Authorized Personnel (FTE)

145,000 4,137 206,000 108 24,007 56,995 115,729 7,200 1,080 55,000 3,500 3,500 400 58,400 9,400 75,500 1,000 35,000 801,956

18.5

145,000 445 4,137 164,808 42 22,477 56,995 136,225 (8,275) 7,737 798 56,939 828 6,452 925 8,820 70,646 2,595 42,711 720,306

18.5

145,000 4,137 175,000 60 9,000 1,000 7,000 900 55,000 800 3,000 500 33,512 6,240 52,560 300 49,000 543,009

18.5

23.5

FY 11 Addenda

(2)

21.5

SHERIFF - COUNTY Division Description The Montgomery County Sheriff's Office safeguards life, liberty, property, and maintains civil order. To serve these purposes, the Sheriff's Office appoints the necessary personnel to enforce the laws of the Commonwealth of Virginia and the County of Montgomery. Through its appointed personnel, the Office of Sheriff provides uniformed patrols and security for civil process, corrections and courtrooms; conducts motor vehicle accident investigations and criminal investigations; and provides for the protection of life, liberty and property as needed by the citizen's of Montgomery County. The division also provides financial reports and statistical information to the locality and the state. This division accounts for expenditures funded solely by the County.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. Base Salary and Fringe Benefit Adjustments – The base budget includes funding for a 12% increase for health insurance, a 5% increase in Virginia Retirement System (VRS) rates, a 40% increase in group life insurance rates, a 23% decrease in workers’ compensation insurance, and a 250% increase in unemployment insurance rates. All other fringe benefit rates remain unchanged for FY 11. Base Motor Vehicle Insurance Adjustments – $6,524 is reduced from the base budget to reflect a 13% decrease in motor vehicle insurance premiums for FY 11. Base FTE Shift – A total of 5 Full-time Equivalent (FTE) positions have been shifted from the Sheriff’s Compensation Board budget to the Sheriff’s County budget. This shift has occurred in preparation for the development of a Regional 911 Emergency Communications Authority, in conjunction with the Towns of Christiansburg and Blacksburg and Virginia Tech. When this center opens, the dispatcher positions will transfer to the new center. In preparation, the Sheriff requested state funding be applied to other positions and operational costs and allow County funding to support the dispatcher positions. The Compensation Board has approved this request.

SHERIFF - COUNTY from $1.9 million in state budget cuts and $1.1 million in increased debt service costs. The table below provides the detail. State Compensation Board cut State per diem payment cut Total state cut Increase in debt service costs Total shortfall Revenue generated from increase in locality per diem from $20 to $30.20

$ $ $ $ $

Amount of shortfall absorved by WVRJ

1,051,371 812,125 1,863,496 1,121,160 2,984,656

$ (1,518,197) 1,466,459

The cost to Montgomery County for FY 11 is $2,187,793. The base budget includes $1,827,328, requiring an addition of $360,465. ($90,556) is Reduced to Reflect Two FTE Held Vacant Due to the County Hiring Freeze â&#x20AC;&#x201C; At the beginning of FY 10, the County instituted a hiring freeze on vacant positions. The Sheriffâ&#x20AC;&#x2122;s County budget currently has two vacant positions which the Sheriff has elected to hold vacant. This addendum captures the dollars saved from holding these positions vacant for FY 11.

SHERIFF - COUNTY Department Description and Financial Data Civil and Court Services The Civil and Court Services functions include service of civil process, and security of the courthouse, courtrooms and environs. Service of civil process includes levies, evictions, and advertising and conducting of public auctions. FY 09 Revised EXPENDITURES BY DEPARTMENT Civil and Court Services

Authorized Personnel (FTEs)

FY 09 Actual

165,582

FY 10 Approved

139,162

3.5

FY 11 Base

167,352

167,096

3.5

FY 11 Addenda $

= -

3.5

Change App 10/ App 11

FY 11 Approved $

167,096

(256)

3.5

FY 09 Actual

227,920

Authorized Personnel (FTEs)

FY 10 Approved

175,984

FY 11 Base

220,575

452,075

FY 11 Addenda $

(41,703)

Change App 10/ App 11

FY 11 Approved $

410,372

(1)

189,797

Jail Operations The function of this area is the care of jail inmates. Information concerning the types and numbers of inmates housed in the jail must be maintained and reported to the state. Educational, recreational, and medical services are provided to those inmates requesting and/or needing them. Daily logs are kept on various duties, such as checking on each inmate two times each hour and transporting inmates to other jurisdictions. FY 09 Revised EXPENDITURES BY DEPARTMENT Jail Operations Authorized Personnel (FTEs)

FY 09 Actual

$ 1,179,606 4

FY 10 Approved

808,686 4

FY 11 Base

$ 2,147,619 4

FY 11 Addenda

305,210 4

(48,853) (1)

Change App 10/ App 11

FY 11 Approved $

256,357 3

$(1,891,262)

SHERIFF - COUNTY Law Enforcement The functions of this area include crime prevention, state criminal and traffic law enforcement, County ordinance enforcement, life and property protection, peace preservation, and criminal apprehension. Administrative positions within the Law Enforcement Department are responsible for maintaining personnel files, working with all financial duties such as payroll and accounts payable/receivable, keying all incidents into the state database, entering and editing all civil process papers in the division computer system, and tracking all criminal warrants. An inmate mug shot database is also maintained, as are records for the vehicle fleet.

EXPENDITURES BY DEPARTMENT Law Enforcement

FY 09 Revised

FY 09 Actual

$ 1,108,195

$ 1,013,304

Authorized Personnel (FTEs)

FY 10 Approved $

FY 11 Base

878,591

881,894

FY 11 Addenda $

= -

Change App 10/ App 11

FY 11 Approved $

881,894

3,303

Police Training Academy The Montgomery County Sheriffâ&#x20AC;&#x2122;s Office is a member of the NRCJA (New River Criminal Justice Academy) for the purpose of meeting the standards of the Department of Criminal Justice Services and state training requirements. The academy provides for basic training, re-certifications and other specialized training as required. FY 09 Revised EXPENDITURES BY DEPARTMENT Police Training

FY 09 Actual

85,061

FY 10 Approved

79,426

FY 11 Base

46,965

FY 11 Addenda

46,965

= -

Change App 10/ App 11

FY 11 Approved $

46,965

Wireless 911 The state mandates that localities provide Wireless 911 services. The Virginia Wireless Board supplements funding for Wireless 911. The Wireless 911 system begins with dedicated incoming telephone trunks that receive emergency 911 calls from cellular telephones. When a caller dials 911, the call is routed through equipment that determines the location from which the call originated. The communications center dispatches appropriate emergency personnel. This is an important and vital service to the residents and citizens located within Montgomery County. FY 09 Revised EXPENDITURES BY DEPARTMENT Wireless 911 Authorized Personnel (FTEs)

FY 09 Actual

49,051 1

FY 10 Approved

40,730 1

FY 11 Base

63,438 1

FY 11 Addenda

43,154 1

= 0

Change App 10/ App 11

FY 11 Approved $

43,154 1

(20,284)

SHERIFF - COUNTY Inmate Litter Pickup Program The function of this area is to cover the cost of overtime for a deputy to supervise the Inmate Litter Pickup Program. Through this program, inmates clean litter from County roadways. FY 09 Revised EXPENDITURES BY DEPARTMENT Inmate Litter Pickup

FY 09 Actual -

Authorized Personnel (FTEs)

FY 10 Approved -

FY 11 Base -

21,060

FY 11 Addenda $

= -

Change App 10/ App 11

FY 11 Approved $

21,060

Western VA Regional Jail The County is a participant in the new Western Virginia Regional Jail located in Roanoke County, Virginia. The WVRJ facility has a 605-bed capacity (805-bed capacity with double bunking) and serves the City of Salem and the counties of Montgomery, Franklin and Roanoke. FY 09 Revised EXPENDITURES BY DEPARTMENT Western VA Regional Jail Authorized Personnel (FTEs)

FY 09 Actual 0

FY 10 Approved 0

FY 11 Base 0

FY 11 Addenda

$ 1,827,328 0

360,465 0

FY 11 Approved

Change App 10/ App 11

$ 2,187,793

FIRE AND RESCUE

Citizens Board of Supervisors Fire and Rescue Commission

Fire Departments

Rescue Squads

Blacksburg Fire Department

Blacksburg Rescue Squad

Christiansburg Fire Department

Christiansburg Rescue Squad

Elliston Fire Department

Christiansburg Rescue Squad - Riner Station

Long Shop McCoy Fire Department

Long Shop McCoy Rescue Squad

Riner Fire Department

Shawsville Rescue Squad

FIRE AND RESCUE

Budget Summary FY 09 Revised

FY 09 Actual

FY 10 Approved

EXPENDITURES BY DEPARTMENT Retirement; Insurance; & Incentives Blacksburg Fire Department Christiansburg Fire Department Elliston Fire Department Long Shop M cCoy Fire Department Riner Fire Department Blacksburg Rescue Squad Christiansburg Rescue Squad Christiansburg Rescue - Riner Station Long Shop M cCoy Rescue Squad Shawsville Rescue Squad

$ $ $ $ $ $ $ $ $ $ $

292,762 84,342 100,270 95,600 80,740 71,173 82,944 99,000 53,000 35,860 66,500

$ $ $ $ $ $ $ $ $ $ $

199,574 84,342 98,202 95,600 80,740 71,173 82,944 99,000 53,000 35,860 66,500

$ $ $ $ $ $ $ $ $ $ $

TOTAL EXPENDITURES

$ 1,062,191

966,935

292,762 432,125 337,304

$ $ $

TOTAL EXPENDITURES

$ 1,062,191

REVENUE BY CLAS S IFICATION Local Recovered Costs Insurance Recoveries TOTAL DES IGNATED REVENUE

$ $ $

FY 11 Base

$ $ $ $ $ $ $ $ $ $ $

309,962 84,342 100,270 88,600 80,740 71,173 82,944 99,000 53,000 35,860 66,500

$ 16,000 $ $ $ $ $ $ $ $ $ $ -

$ 1,056,391

$ 1,072,391

$ 16,000

199,574 430,057 337,304

$ $ $

309,962 425,125 337,304

$ $ $

309,962 425,125 337,304

$ 16,000 $ $ -

966,935

$ 1,056,391

$ 1,072,391

$ 16,000

$ $ $

(14,556) 18,505 3,949

$ $ $

TOTAL UNDES IGNATED REVENUE

$ 1,062,191

962,986

$ 1,056,391

$ 1,072,391

$ 16,000

TOTAL REVENUES

$ 1,062,191

966,935

$ 1,056,391

$ 1,072,391

$ 16,000

293,962 425,125 337,304

$ $ $ $ $ $ $ $ $ $ $

Change App 10/ App 11

FY 11 Approved

309,962 84,342 100,270 88,600 80,740 71,173 82,944 99,000 53,000 35,860 66,500

EXPENDITURES BY CLAS S IFICATION Retirement and Insurance $ Fire Departments $ Rescue Squads $

293,962 84,342 100,270 88,600 80,740 71,173 82,944 99,000 53,000 35,860 66,500

FY 11 Addenda

FIRE AND RESCUE Division Description This Division displays the County funding provided for the five volunteer fire departments and the four volunteer rescue squads that serve the County. These volunteer agencies provide emergency services to each of the approximately 86,000 citizens of Montgomery County. Each agency is comprised of men and women from various walks of life who have the desire to serve their community. Members devote countless hours required for training, drills, and meetings. The volunteers are required to respond to calls regardless of the hour of the day.

FIRE AND RESCUE Fire and Rescue Operating Budgets FY 10

Approved FY 11

Increase

Blacksburg VFD Christiansburg VFD Elliston VFD Long Shop/McCoy VFD Riner VFD

$84,342 $100,270 $88,600 $80,740 $71,173

$0 $0 $0 $0 $0

Subtotal for VFD

$425,125

$82,944 $99,000 $53,000 $35,860 $66,500

$0 $0 $0 $0 $0

Subtotal for VRS

$337,304

Total - Operating Budgets

$762,429

FY 10

Approved FY 11

Increase

$8,000 $6,671 $61,114 $23,027 $28,000 $8,704 $16,800 $152,316

$8,000 $6,671 $61,114 $30,543 $29,521 $8,000 $16,800 $160,649

$0 $0 $0 $7,516 $1,521 ($704) $0 $8,333

$2,500 $6,671 $61,114 $23,027 $14,630 $8,704 $25,000 $141,646

$2,560 $6,671 $61,114 $30,544 $15,424 $8,000 $25,000 $149,313

$60 $0 $0 $7,517 $794 ($704) $0 $7,667

$293,962

$309,962

$16,000

$1,056,391

$1,072,391

$16,000

Blacksburg VRS Christiansburg VRS Christiansburg VRS - Riner Station Long Shop/McCoy VRS Shawsville VRS

Basic Retirement and Insurance Volunteer Fire Departments

Retirement - VRS Accident Insurance Life Insurance Worker's Compensation Motor Vehicle Insurance General Liability Gas Card Incentives Total Volunteer Rescue Squads

Retirement - VRS Accident Insurance Life Insurance Worker's Compensation Motor Vehicle Insurance General Liability Gas Card Incentives Total Total - Basic Retirement and Insurance Grand Total Fire and Rescue

FIRE AND RESCUE Department Description and Financial Data Retirement and Insurance FY 09 Revised EXPENDITURES BY DEPARTMENT Retirement; Insurance; & Incentives

292,762

FY 09 Actual $

199,574

FY 10 Approved $

293,962

FY 11 Base $

FY 11 Addenda

309,962

= -

FY 11 Approved $

309,962

Change App 10/ App 11 $

16,000

Fire Departments Fire departments provide volunteer fire services to County and town residents. Fire Departments are routinely involved in training their personnel through the Department of Fire Programs. The basic training required to be a firefighter is a minimum of 107 hours. This does not include the in-house training that is required to master the equipment of their individual department. Blacksburg Fire Department FY 09 Revised EXPENDITURES BY DEPARTMENT Blacksburg Fire Department

84,342

FY 09 Actual $

84,342

FY 10 Approved $

84,342

FY 11 Base $

FY 11 Addenda

84,342

= -

FY 11 Approved $

84,342

Change App 10/ App 11 $

Christiansburg Fire Department FY 09 Revised EXPENDITURES BY DEPARTMENT Christiansburg Fire Department

100,270

FY 09 Actual $

98,202

FY 10 Approved $

100,270

FY 11 Base $

FY 11 Addenda

100,270

= -

FY 11 Approved $

100,270

Change App 10/ App 11 $

Elliston Fire Department FY 09 Revised EXPENDITURES BY DEPARTMENT Elliston Fire Department

95,600

FY 09 Actual $

95,600

FY 10 Approved $

88,600

FY 11 Base $

88,600

FY 11 Addenda

+ $

= -

FY 11 Approved $

88,600

Change App 10/ App 11 $

FIRE AND RESCUE Long Shop McCoy Fire Department FY 09 Revised EXPENDITURES BY DEPARTMENT Long Shop M cCoy Fire Department

80,740

FY 09 Actual $

80,740

FY 10 Approved $

80,740

FY 11 Base $

FY 11 Addenda

80,740

= -

FY 11 Approved $

80,740

Change App 10/ App 11 $

Riner Fire Department FY 09 Revised EXPENDITURES BY DEPARTMENT Riner Fire Department

71,173

FY 09 Actual $

71,173

FY 10 Approved $

71,173

FY 11 Base $

FY 11 Addenda

71,173

= -

FY 11 Approved $

71,173

Change App 10/ App 11 $

Rescue Squads Rescue Squads provide volunteer rescue services to County and town residents. Rescue squads are trained in a variety of methods. Classes are routinely offered through the local squads and the Virginia Department of Health. The basic rescuer is required to complete 142 hours of training. This prepares them to answer calls of all nature and allows them to perform emergency medical skills on-scene. Typical assignments in the local squads require the volunteer to answer calls both at will and on assigned call nights. Blacksburg Rescue Squad FY 09 Revised EXPENDITURES BY DEPARTMENT Blacksburg Rescue Squad

82,944

FY 09 Actual $

82,944

FY 10 Approved $

82,944

FY 11 Base $

FY 11 Addenda

82,944

= -

FY 11 Approved $

82,944

Change App 10/ App 11 $

Christiansburg Rescue Squad FY 09 Revised EXPENDITURES BY DEPARTMENT Christiansburg Rescue Squad

99,000

FY 09 Actual $

99,000

FY 10 Approved $

99,000

FY 11 Base $

99,000

FY 11 Addenda

+ $

= -

FY 11 Approved $

99,000

Change App 10/ App 11 $

FIRE AND RESCUE Christiansburg Rescue Squad – Riner Station FY 09 Revised EXPENDITURES BY DEPARTMENT Christiansburg Rescue - Riner Station

53,000

FY 09 Actual $

53,000

FY 10 Approved $

53,000

FY 11 Base $

FY 11 Addenda

53,000

= -

FY 11 Approved $

53,000

Change App 10/ App 11 $

Long Shop McCoy Rescue Squad FY 09 Revised EXPENDITURES BY DEPARTMENT Long Shop M cCoy Rescue Squad

35,860

FY 09 Actual $

35,860

FY 10 Approved $

35,860

FY 11 Base $

FY 11 Addenda

35,860

= -

FY 11 Approved $

35,860

Change App 10/ App 11 $

Shawsville Rescue Squad FY 09 Revised EXPENDITURES BY DEPARTMENT Shawsville Rescue Squad

66,500

FY 09 Actual $

66,500

FY 10 Approved $

66,500

FY 11 Base $

66,500

FY 11 Addenda

+ $

= -

FY 11 Approved $

66,500

Change App 10/ App 11 $

GENERAL SERVICES

Citizens

Board of Supervisors

County Administrator

General Services

Administration

Animal Control

Buildings and Grounds

Centralized Maintenance

County Engineer

Housekeeping

Inspections

Mid-County & Thompson Landfills

Lawn & Landscaping

Litter Control

Soil Erosion & Sediment Control

Solid Waste Collections

   

GENERAL SERVICES Budget Summary FY 09 Actual

FY 10 Approved

FY 11 Base

EXPENDITURES BY DEPARTMENT Administration Animal Control Buildings and Grounds Centralized Maintenance Lawn and Landscape County Engineer Housekeeping Inspections Litter Control Mid-County Landfill Soil Erosion and Sediment Control Solid Waste Collections Thompson Landfill TOTAL EXPENDITURES

$ 198,391 $ 216,982 $ 1,272,597 $ 181,334 $ 102,247 $ 167,895 $ 329,507 $ 340,482 $ 87,390 $ 197,425 $ 66,727 $ 1,656,753 $ 58,382 $ 4,876,112

$ 192,321 $ 218,341 $ 1,207,316 $ 129,645 $ 101,132 $ 167,334 $ 322,700 $ 330,727 $ 84,818 $ 85,443 $ 51,521 $ 1,643,128 $ 28,140 $ 4,562,566

$ 197,782 $ 211,573 $ 1,262,502 $ 84,281 $ 100,372 $ 168,532 $ 336,556 $ 329,121 $ 85,883 $ 150,160 $ 14,400 $ 1,705,173 $ 46,110 $ 4,692,445

$ 201,230 $ 217,848 $ 1,266,804 $ 84,281 $ 109,386 $ 170,713 $ 335,593 $ 333,339 $ 86,784 $ 124,690 $ 10,000 $ 1,710,068 $ 51,310 $ 4,702,046

$ $ $ $ $ $ $ $ $ $ $ $ $ $

13,646 600 (31,731) 700 2,600 (14,185)

$ 201,230 $ 217,848 $ 1,280,450 $ 84,281 $ 109,986 $ 170,713 $ 303,862 $ 333,339 $ 86,784 $ 125,390 $ 10,000 $ 1,712,668 $ 51,310 $ 4,687,861

$ $ $ $ $ $ $ $ $ $ $ $ $ $

3,448 6,275 17,948 9,614 2,181 (32,694) 4,218 901 (24,770) (4,400) 7,495 5,200 (4,584)

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

$ 2,419,143 $ 2,214,297 $ 242,672 $ 4,876,112

$ 2,389,550 $ 1,967,674 $ 205,342 $ 4,562,566

$ 2,389,037 $ 2,212,827 $ 90,581 $ 4,692,445

$ 2,401,015 $ 2,208,250 $ 92,781 $ 4,702,046

$ $ $ $

(68,465) 54,280 (14,185)

$ 2,332,550 $ 2,262,530 $ 92,781 $ 4,687,861

$ $ $ $

(56,487) 49,703 2,200 (4,584)

REVENUE BY CLASSIFICATION Local Animal Licenses Dog & Cat Sterilization Local Recovered Costs Insurance Recoveries Local Courthouse Maintenance Local Health/HS Utilities Local Health/HS Maintenance Local Cons Utility Tax Local Waste Collection State Litter Control Grant Local Soil Erosion Fees Local Building Permits Local Occupancy Permits Local Electrical Permits Local Mechanical Permits Local Plumbing Permits Local Building Plan Permits Local Manufactured Housing Permits Local Re-inspect Fees Jail Block Revenue Technology Fees Local Auto Graveyard TOTAL DESIGNATED REVENUE

$ 18,000 $ 337 $ $ $ 50,000 $ 67,906 $ 16,800 $ 728,174 $ 46,000 $ 24,000 $ 50,000 $ 172,383 $ 2,205 $ 35,350 $ $ 34,362 $ $ 33,146 $ 11,327 $ 21,500 $ 13,600 $ 4,500 $ 1,329,590

$ 28,018 $ 2,510 $ 20,222 $ $ 43,297 $ 42,224 $ 16,800 $ 728,174 $ 56,465 $ 29,974 $ 36,560 $ 116,635 $ 1,575 $ 29,530 $ 19,677 $ 18,727 $ 100 $ 11,302 $ 810 $ $ $ 3,600 $ 1,206,200

$ 31,500 $ 700 $ $ $ 50,000 $ 64,000 $ 16,800 $ 728,174 $ 40,700 $ 14,000 $ 35,800 $ 98,000 $ 1,000 $ 28,200 $ 15,000 $ 17,600 $ $ 10,300 $ 1,000 $ 21,500 $ $ 4,500 $ 1,178,774

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

(12,300) 300 63,502 (8,000) (9,800) 6,000 (2,200) 1,000 400 2,700 500 42,102

$ 19,200 $ 1,000 $ $ $ 113,502 $ 56,000 $ 16,800 $ 728,174 $ 40,700 $ 14,000 $ 26,000 $ 104,000 $ 1,000 $ 26,000 $ 16,000 $ 18,000 $ $ 13,000 $ 1,500 $ 21,500 $ $ 4,500 $ 1,220,876

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

(12,300) 300 63,502 (8,000) (9,800) 6,000 (2,200) 1,000 400 2,700 500 42,102

TOTAL UNDESIGNATED REVENUE

$ 3,546,522

$ 3,356,366

$ 3,513,671

$ 3,523,272

(56,287)

$ 3,466,985

(46,686)

TOTAL REVENUES

$ 4,876,112

$ 4,562,566

$ 4,692,445

$ 4,702,046

(14,185)

$ 4,687,861

(4,584)

Total Authorized Personnel (FTE)

56.125

55.25

FY 11 Addenda

Change App 10/ App 11

FY 09 Revised

(2.6)

FY 11 Approved

52.65

GENERAL SERVICES Division Description The Division of General Services is responsible for auxiliary and operational support services for all County divisions. Services are provided through the departments of, Buildings and Grounds, Housekeeping, Public Facilities Administration, Engineering, and Internal Services departments. The division is also responsible for the departmental operations of Animal Control, Solid Waste Collection, and Inspections.

$ $ $ $

63,502 (12,000) (9,400) 42,102

$54,280 is Added for Increased Electricity Costs –This increase is based on average usage in all County facilities, and an inflationary factor that was calculated using the U.S. Department of Energy's cost estimates.

GENERAL SERVICES ($68,465) is Reduced to Reflect 2.6 FTE Held Vacant Due to the County Hiring Freeze â&#x20AC;&#x201C; At the beginning of FY 10, the County instituted a hiring freeze on vacant positions. The General Services Division currently has 2.6 vacant positions which are frozen. This addendum captures the dollars saved from keeping one maintenance worker position and one housekeeper position vacant for FY 11. Dollars associated with a site attendant position (.6 FTE) have been reallocated to offset wages associated with non-classified employee hours necessary to keep the consolidated sites open as scheduled.

GENERAL SERVICES Department Description and Financial Data Administration This Department manages the administrative functions for the Division of General Services. FY 09 Revised EXPENDITURES BY DEPARTMENT Administration

FY 09 Actual

198,391

Authorized Personnel (FTEs)

FY 10 Approved

192,321

FY 11 Base

197,782

201,230

FY 11 Addenda $

= -

Change App 10/ App 11

FY 11 Approved $

201,230

3,448

Animal Control The Animal Control Department is responsible for enforcing County ordinances and state laws relating to animals. Animal Control impounds stray dogs, investigates livestock deaths due to animals, quarantines animals involved in bite cases, and investigates animal cruelty. The department maintains the safety of the public as it pertains to animal ordinances and educates the public about animal laws and welfare. FY 09 Revised EXPENDITURES BY DEPARTMENT Animal Control Authorized Personnel (FTEs)

FY 09 Actual

216,982 4.125

FY 10 Approved

218,341 4.125

FY 11 Base

211,573 4.25

FY 11 Addenda

217,848

= -

4.25

Change App 10/ App 11

FY 11 Approved 217,848

6,275

4.25

Buildings and Grounds This Department is responsible for the preservation of County facilities, including recreational and industrial parks. Buildings and Grounds maintain 37 County buildings and facilities, eight recreational parks, and two industrial parks. The department provides general labor support to County divisions for repair and remodeling projects.

EXPENDITURES BY DEPARTMENT Buildings and Grounds Authorized Personnel (FTEs)

FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

$ 1,272,597

$ 1,207,316

$ 1,262,502

$ 1,266,804

FY 11 Addenda

13,646 (1)

Change App 10/ App 11

FY 11 Approved $ 1,280,450 6

17,948

GENERAL SERVICES Centralized Maintenance Centralized Maintenance is an account established to fund one-time projects. Portions of these funds are undesignated and may be utilized to fund emergency repairs. These projects are not generally funded through the operational budget due to their nature, and do not meet the criteria of Capital Improvements Projects. Centralized Maintenance is a line item within the budget and not a department or division under General Services. FY 09 Revised EXPENDITURES BY DEPARTMENT Centralized M aintenance

FY 09 Actual

181,334

FY 10 Approved

129,645

FY 11 Base

84,281

FY 11 Addenda

84,281

= -

Change App 10/ App 11

FY 11 Approved $

84,281

Lawns and Landscaping The Lawns & Landscaping Department is responsible for maintaining 131 acres of open property, including landscaping services, tree trimming, and grass cutting. The Lawns & Landscaping Department also assists in maintaining recreational facilities including the Motor Mile Complex and the former Shawsville High School football and baseball fields. FY 09 Revised EXPENDITURES BY DEPARTMENT Lawn and Landscape

FY 09 Actual

102,247

Authorized Personnel (FTEs)

FY 10 Approved

101,132

FY 11 Base

100,372

109,386

FY 11 Addenda $

600

Change App 10/ App 11

FY 11 Approved $

109,986

9,614

County Engineer The County Engineer administers the Erosion and Sediment Control Ordinance, capital construction of County facilities, closed landfills, and administration of the General Services Department. FY 09 Revised EXPENDITURES BY DEPARTMENT County Engineer

FY 09 Actual

167,895

Authorized Personnel (FTEs)

FY 10 Approved

167,334

FY 11 Base

168,532

170,713

FY 11 Addenda $

= -

Change App 10/ App 11

FY 11 Approved $

170,713

2,181

Housekeeping This Department provides custodial services to ensure the cleanliness and safety of 11 County facilities or 289,000 square feet of space. FY 09 Revised EXPENDITURES BY DEPARTMENT Housekeeping Authorized Personnel (FTEs)

FY 09 Actual

329,507 9

FY 10 Approved

322,700 9

FY 11 Base

336,556 9

FY 11 Addenda

335,593 9

(31,731) (1)

Change App 10/ App 11

FY 11 Approved $

303,862 8

(32,694)

GENERAL SERVICES Inspections This Department is responsible for the enforcement of the Uniform Statewide Building Code. FY 09 Revised EXPENDITURES BY DEPARTMENT Inspections

FY 09 Actual

340,482

Authorized Personnel (FTEs)

FY 10 Approved

330,727

FY 11 Base

329,121

333,339

FY 11 Addenda $

= -

Change App 10/ App 11

FY 11 Approved $

333,339

4,218

Litter Control The Litter Control Department manages the annual County roadside waste clean up, hazardous waste collection, and annual latex paint exchange. The department works in conjunction with the towns of Christiansburg and Blacksburg, and Virginia Tech to maintain litter control efforts within the County. FY 09 Revised EXPENDITURES BY DEPARTMENT Litter Control

FY 09 Actual

87,390

Authorized Personnel (FTEs)

FY 10 Approved

84,818

FY 11 Base

85,883

86,784

FY 11 Addenda $

= -

Change App 10/ App 11

FY 11 Approved $

86,784

901

Mid-County Landfill The Mid-County Landfill is located off of Cinnabar Road between the towns of Christiansburg and Blacksburg. The landfill was closed in the late 70’s but continues to require groundwater and landfill gas testing along with the operation of gas migration mitigation equipment. FY 09 Revised EXPENDITURES BY DEPARTMENT M id-County Landfill

FY 09 Actual

197,425

FY 10 Approved

85,443

FY 11 Base

150,160

FY 11 Addenda

124,690

700

Change App 10/ App 11

FY 11 Approved $

125,390

(24,770)

Soil Erosion and Sediment Control This program implements the County’s Erosion and Sediment Control Ordinance as mandated by the Commonwealth of Virginia. FY 09 Revised EXPENDITURES BY DEPARTMENT Soil Erosion and Sediment Control Authorized Personnel (FTEs)

FY 09 Actual

66,727 1

FY 10 Approved

51,521 1

FY 11 Base

14,400 0

FY 11 Addenda

10,000 0

= 0

Change App 10/ App 11

FY 11 Approved $

10,000 0

(4,400)

GENERAL SERVICES Solid Waste Collections This Department provides waste disposal and recycling services for County residents. Services are delivered through ten consolidated sites. Sites are open every day except Thanksgiving, New Years, Martin Luther King, Memorial, Independence, Labor and Christmas holidays; Monday through Friday, 7:00 am to 7:00 pm (6:00 pm in the winter); Saturday, 8:00 am to 6:00 pm; and Sunday, noon to 6:00 pm. At these sites, residents may dispose of household trash, bulky items, and recyclables. The goal of the department is to eliminate open “green box” sites and maintain services countywide through consolidated sites.

EXPENDITURES BY DEPARTMENT Solid Waste Collections

FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

$ 1,656,753

$ 1,643,128

$ 1,705,173

$ 1,710,068

Authorized Personnel (FTEs)

FY 11 Addenda

+ $

2,600

Change App 10/ App 11

FY 11 Approved $ 1,712,668

(0.6)

7,495

22.4

Thompson Landfill The Thompson Landfill is a closed landfill located in the Den Hill area of the County. The County is currently several years into a post closure plan, which requires continued groundwater monitoring and mitigation. FY 09 Revised EXPENDITURES BY DEPARTMENT Thompson Landfill



58,382

FY 09 Actual $

28,140

FY 10 Approved $

46,110

FY 11 Base $

51,310

FY 11 Addenda

+ $

= -

Change App 10/ App 11

FY 11 Approved $

51,310

5,200

COMPREHENSIVE SERVICES ACT

Citizens

Board of Supervisors

County Administrator

Assistance County Administrator

Human Services

Comprehensive Services Act

   

COMPREHENSIVE SERVICES ACT Budget Summary FY 09 Actual

FY 10 Approved

FY 11 Base

EXPENDITURES BY DEPARTMENT Comprehensive Services Act TOTAL EXPENDITURES

$ 2,028,112 $ 2,028,112

$ 1,987,373 $ 1,987,373

$ 1,726,128 $ 1,726,128

$ $

(74,159) (74,159)

$ 1,651,969 $ 1,651,969

$ $

(74,159) (74,159)

EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Public Assistance Capital Outlay TOTAL EXPENDITURES

$ $ 63,390 $ 1,964,722 $ $ 2,028,112

$ $ 61,852 $ 1,925,521 $ $ 1,987,373

$ $ 4,200 $ 1,721,928 $ $ 1,726,128

$ $ $ $ $

(74,159) (74,159)

$ $ (69,959) $ 1,721,928 $ $ 1,651,969

$ $ $ $ $

(74,159) (74,159)

REVENUE BY CLAS S IFICATION Local Recovered Costs State CSA TOTAL DES IGNATED REVENUE

$ $ 1,453,345 $ 1,453,345

$ 82,718 $ 1,120,364 $ 1,203,082

$ $ 1,236,943 $ 1,236,943

$ $ $

(74,159) (74,159)

$ $ 1,162,784 $ 1,162,784

$ $ $

(74,159) (74,159)

TOTAL UNDES IGNATED REVENUE

489,185

TOTAL REVENUES

$ 2,028,112

$ 1,726,128

$ 1,651,969

574,767

784,291

$ 1,987,373

489,185

$ 1,726,128

FY 11 Addenda

Change App 10/ App 11

FY 09 Revised

FY 11 Approved

(74,159)

COMPREHENSIVE SERVICES ACT Division Description In 1992, The General Assembly established the Comprehensive Services Act for At-Risk Youth and Families in an attempt to improve coordination, eliminate duplication of services, and ensure that costly residential care was provided only in cases where it was clearly warranted. The law requires localities to establish Community Policy and Management teams and Family Assessment and Planning teams to administer the program. The law also mandates that certain groups of children receive services, primarily special education and foster care children. The County is required to provide a local match for all expenditures.

COMPREHENSIVE SERVICES ACT Department Description and Financial Data Comprehensive Services Act The Community Policy and Management Team (CPMT) is responsible for developing policies, managing funds allocated to the County, and authorize expenditures of these funds. The law requires that local agency heads or their designees form the Community Services Board. Social Services, Health Department, Juvenile Court Services Unit and the School Division serve on this board. In addition, the team is required to include a parent representative, a private provider, and a locality representative. Each CPMT must also establish and appoint at least one Family Assessment and Planning Team. The Family Assessment and Planning Team (FAPT) assess the needs of the cases referred to them and identify the services needed. The law requires that a representative from the Community Services Board, Social Services, Juvenile Court Services Unit, and the School Division serve on this team. A parent representative is also required.

EXPENDITURES BY DEPARTMENT Comprehensive Services Act

ď&#x20AC;

FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

$ 2,028,112

$ 1,987,373

$ 1,726,128

FY 11 Addenda

+ $

(74,159)

Change App 10/ App 11

FY 11 Approved $ 1,651,969

(74,159)

HUMAN SERVICES

Citizens

Board of Supervisors

County Administrator

Assistant County Administrator Human Services

Alternative Community Programs

Human Services

Retired Senior Volunteer Program

   

HUMAN SERVICES Budget Summary FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

FY 11 Addenda

FY 11 Approved

Change App 10/ App 11

EXPENDITURES BY DEPARTMENT Alternative Community Programs Human Services Office on Youth Retired Senior Volunteer Program TOTAL EXPENDITURES

$ $ $ $ $

58,545 88,125 124,222 162,552 433,444

$ $ $ $ $

55,061 81,836 100,491 157,396 394,784

$ $ $ $ $

107,175 136,313 153,148 396,636

$ $ $ $ $

108,622 138,732 154,992 402,346

$ $ $ $ $

(20,935) (20,935)

$ $ $ $ $

87,687 138,732 154,992 381,411

$ (19,488) $ 2,419 $ $ 1,844 $ (15,225)

EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay

$ $ $

383,510 49,934 -

$ $ $

352,526 38,821 3,437

$ $ $

356,171 40,465 -

$ $ $

362,038 40,308 -

$ $ $

(20,935) -

$ $ $

341,103 40,308 -

$ (15,068) $ (157) $ -

TOTAL EXPENDITURES

433,444

394,784

396,636

402,346

(20,935)

381,411

$ (15,225)

REVENUE BY CLAS S IFICATION Local User Fees Recovered Costs State CSA Administration State VJCCCA Federal RSVP TOTAL DES IGNATED REVENUE

$ $ $ $ $ $

3,827 12,000 76,275 58,674 150,776

$ $ $ $ $ $

390 4,065 12,271 76,275 58,912 151,913

$ $ $ $ $ $

12,000 73,503 58,674 144,177

$ $ $ $ $ $

12,000 73,503 58,674 144,177

$ $ $ $ $ $

(21,977) 238 (21,739)

$ $ $ $ $ $

12,000 51,526 58,912 122,438

$ $ $ $ (21,977) $ 238 $ (21,739)

TOTAL UNDES IGNATED REVENUE

282,668

242,871

252,459

258,169

258,973

TOTAL REVENUES

433,444

394,784

396,636

402,346

381,411

$ (15,225)

Total Authorized Personnel (FTE)

5.5

4.5

804 (20,935) 0

4.5

6,514

HUMAN SERVICES Division Description The Human Services department keeps citizens, agencies, and County government informed about services and programs, both public and private, in the areas of human services delivery. We examine youth issues and foster positive youth development through coordination with community agencies. The Human Services Division administers the Retired and Senior Volunteer Program (RSVP) and Virginia Juvenile Community Crime Control Act (VJCCA) programs and monitors/evaluates expenditures and placements through the Comprehensive Services Act for at-risk youth and families.

HUMAN SERVICES Department Description and Financial Data Alternative Community Programs Programs in this department include juvenile community service, home confinement, home electronic monitoring, and basic skills development, for court-involved youth. FY 09 Revised EXPENDITURES BY DEPARTMENT Alternative Community Programs

FY 09 Actual

58,545

FY 10 Approved

55,061

FY 11 Base

107,175

FY 11 Addenda

108,622

(20,935)

Change App 10/ App 11

FY 11 Approved $

87,687

$ (19,488)

Human Services The Human Services department keeps citizens, agencies, and County government informed about services and programs, both public and private, in the areas of human services delivery. We examine youth issues and foster positive youth development through coordination with community agencies. We administer the Virginia Juvenile Community Crime Control Act (VJCCA) programs and we monitor and evaluate expenditures and placements through the Comprehensive Services Act for at-risk youth and families. FY 09 Revised EXPENDITURES BY DEPARTMENT Human Services

FY 09 Actual

88,125

Authorized Personnel (FTEs)

FY 10 Approved

81,836

FY 11 Base

136,313

138,732

FY 11 Addenda $

= -

Change App 10/ App 11

FY 11 Approved $

138,732

2,419

Office on Youth The Montgomery County Office on Youth Department was abolished in FY 10. FY 09 Revised EXPENDITURES BY DEPARTMENT Office on Youth

FY 09 Actual

124,222

Authorized Personnel (FTEs)

FY 10 Approved

100,491

FY 11 Base -

+ -

FY 11 Addenda $

= -

Change App 10/ App 11

FY 11 Approved $

Retired Senior Volunteer Program Retired and Senior Volunteer Program (RSVP) invites adults age 55 and over to use their life experience and skills to answer the call of their neighbors in need. RSVP acts as a clearinghouse to match volunteers’ interests and skills with agencies and organizations that need assistance. RSVP provides a variety of opportunities for persons to participate more fully in the life of their community through significant volunteer service.  FY 09 Revised EXPENDITURES BY DEPARTMENT Retired Senior Volunteer Program Authorized Personnel (FTEs)



162,552 2.5

FY 09 Actual $

FY 10 Approved

157,396 2.5

153,148 2.5

FY 11 Base $

FY 11 Addenda

154,992 2.5

= 0

FY 11 Approved $

154,992 2.5

Change App 10/ App 11 $

1,844

PUBLIC HEALTH DEPARTMENT

Citizens

Governor

General Assembly

Secretary of Health and Human Services State Department of Health Local Department of Health

   

PUBLIC HEALTH DEPARTMENT Budget Summary FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

FY 11 Addenda

Change App 10/ App 11

FY 11 Approved

EXPENDITURES BY DEPARTMENT Public Health TOTAL EXPENDITURES

$ $

496,849 496,849

$ $

456,051 456,051

$ $

449,886 449,886

$ $

449,886 449,886

$ $

(18,573) (18,573)

$ $

431,313 431,313

$ (18,573) $ (18,573)

EXPENDITURES BY CLAS S IFICATION Personal Services Direct Payment Capital Outlay TOTAL EXPENDITURES

$ $ $ $

496,849 496,849

$ $ $ $

456,051 456,051

$ $ $ $

449,886 449,886

$ $ $ $

449,886 449,886

$ $ $ $

(18,573) (18,573)

$ $ $ $

431,313 431,313

$ $ (18,573) $ $ (18,573)

REVENUE BY CLAS S IFICATION Local Revenue Refunds TOTAL DES IGNATED REVENUE

$ $

TOTAL UNDES IGNATED REVENUE

496,849

456,051

449,886

(18,573)

431,313

$ (18,573)

TOTAL REVENUES

496,849

456,051

449,886

(18,573)

431,313

$ (18,573)

$ $

PUBLIC HEALTH DEPARTMENT Division Description The New River Health District is one of 35 health districts that comprise the Virginia Department of Health (VDH). The District consists of local health departments in the Counties of Floyd, Giles, Montgomery, and Pulaski and the City of Radford that work cooperatively with local governments to assure the provision of public health services. The vision of the New River Health District and the Montgomery County Health Department is that residents will be the healthiest people in the state and nation. The purpose of the local health department is to equip residents and communities to achieve and maintain optimum personal and community health by emphasizing health promotion, disease prevention, and environmental protection.

PUBLIC HEALTH DEPARTMENT Department Description and Financial Data Public Health Department This department provides public health services, environmental health services, and medical services for County residents. The local health department offers services to prevent and control the spread of contagious diseases, including child and adult immunizations against vaccine-preventable illnesses. In the area of environmental health, the department provides site evaluation and permits for on-site sewage disposal (septic systems) and wells. The inspection of restaurants, schools, day care centers, camps, and festival events to ensure food safety is also conducted, as well as, inspections of marina and migrant labor camps, and public swimming facilities. Through local health department clinics, schools, homes, and at other sites within the community, the department provides an array of services, including well baby care, maternity care and family planning. FY 09 Revised EXPENDITURES BY DEPARTMENT Public Health

496,849

FY 09 Actual $

456,051

FY 10 Approved $

449,886

FY 11 Base $

449,886

FY 11 Addenda

+ $

(18,573)

FY 11 Approved $

431,313

Change App 10/ App 11 $ (18,573)

SOCIAL SERVICES

Citizens

Board of Supervisors

Social Services Board

Social Services

   

SOCIAL SERVICES Budget Summary FY 09 Actual

FY 10 Approved

FY 11 Base

EXPENDITURES BY DEPARTMENT Social Services

$ 6,749,513

$ 6,669,085

$ 6,607,363

$ 6,834,428

(63,761)

$ 6,770,667

163,304

TOTAL EXPENDITURES

$ 6,749,513

$ 6,669,085

$ 6,607,363

$ 6,834,428

(63,761)

$ 6,770,667

163,304

EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Public Assistance Capital Outlay

$ 3,385,694 $ 348,378 $ 3,015,441 $ -

$ 3,351,878 $ 334,166 $ 2,950,026 $ 33,016

$ 3,406,591 $ 345,495 $ 2,855,277 $ -

$ 3,470,191 $ 344,734 $ 3,019,503 $ -

$ $ $ $

(39,002) (24,759) -

$ 3,431,189 $ 319,975 $ 3,019,503 $ -

$ $ $ $

24,598 (25,520) 164,226 -

TOTAL EXPENDITURES

$ 6,749,513

$ 6,669,085

$ 6,607,363

$ 6,834,428

(63,761)

$ 6,770,667

163,304

REVENUE BY CLAS S IFICATION State/Federal Assistance Federal Pass Through Fund Balance Local Recovered Costs TOTAL DES IGNATED REVENUE

$ 5,360,684 $ 268,954 $ $ $ 5,629,638

$ 5,275,879 $ 233,274 $ $ 157,935 $ 5,667,088

$ 5,200,520 $ 268,954 $ $ 70,000 $ 5,539,474

$ 5,459,276 $ 268,472 $ $ 70,000 $ 5,797,748

$ $ $ $ $

(24,759) (24,759)

$ 5,434,517 $ 268,472 $ $ 70,000 $ 5,772,989

$ $ $ $ $

233,997 (482) 233,515

TOTAL UNDES IGNATED REVENUE

$ 1,119,875

$ 1,001,997

$ 1,067,889

$ 1,036,680

(39,002)

997,678

(70,211)

TOTAL REVENUES

$ 6,749,513

$ 6,669,085

$ 6,607,363

$ 6,834,428

(63,761)

$ 6,770,667

163,304

Total Authorized Personnel (FTE)

FY 11 Addenda

Change App 10/ App 11

FY 09 Revised

(1)

FY 11 Approved

SOCIAL SERVICES Division Description The Social Services Division promotes the stability and self-sufficiency of community families through employment services, services to prevent family breakdown, and protection of children and older/disabled adults. The specific service areas are Adult and Adult Protective Services, Adoption, Foster Care, Child Care, Child Protection, and Employment Services. The Assistance Division promotes the stability and selfsufficiency of community families through Temporary Assistance to Needy Families, Food Stamps, Medicaid, Fuel Assistance, Crisis Fuel Assistance, and General Relief. Both the Services and Financial Assistance Divisions work closely with other community agencies to promote the stability and selfsufficiency of community families through referrals to services not available in this agency and through promoting the creation of services not currently available in the community. The agency works to avoid duplication of services provided by other agencies and to respond to needs not currently addressed in the community.

$1,000,000 $800,000 $600,000 $400,000 $200,000 $FY 05 FY 06 FY 06 County County County Funding Funding Funding Before Pay Agreement Actual Plan

FY 07 FY 07 County County Funding Funding Agreement Actual

FY 08 FY 08 County County Funding Funding Agreement Actual

FY 09 FY 09 County County Funding Funding Agreement Actual

FY 10 County Funding Agreement

FY 11 Budget

SOCIAL SERVICES Base Salary and Fringe Benefit Adjustments – The base budget includes funding for a 12% increase for health insurance, a 5% increase in Virginia Retirement System (VRS) rates, a 40% increase in group life insurance rates, a 23% decrease in workers’ compensation insurance, and a 250% increase in unemployment insurance rates. All other fringe benefit rates remain unchanged for FY 11. Base Motor Vehicle Insurance Adjustments – $761 is reduced from the base budget to reflect a 13% decrease in motor vehicle insurance premiums for FY 11.

SOCIAL SERVICES Department Description and Financial Data Social Services The Department of Social Services assists families and individuals in becoming socially and economically self-sufficient and independent. In cases where client or community limitations preclude independence, the department focuses, in the least intrusive manner, on services that families and individuals cannot better provide for themselves.

EXPENDITURES BY DEPARTMENT Social Services Authorized Personnel (FTEs)

FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

$ 6,749,513

$ 6,669,085

$ 6,607,363

$ 6,834,428

FY 11 Addenda

(63,761) (1)

Change App 10/ App 11

FY 11 Approved $ 6,770,667 65

163,304

PARKS AND RECREATION

Citizens

Board of Supervisors

County Administrator

Assistant County Administrator Parks and Recreation

Administration

Aquatics

Athletics

Community Recreation Programs

Outdoor Recreation

Parks and Playgrounds

Senior Tours & Senior Recreation Programs

Special Programs

Summer Programs

   

PARKS AND RECREATION Budget Summary FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

FY 11 Addenda

Change App 10/ App 11

FY 11 Approved

EXPENDITURES BY DEPARTMENT Administration Aquatics Athletics Community Recreation Programs Outdoor Recreation Parks and Playgrounds Senior Tours Senior Recreation Program Special Programs Summer Programs TOTAL EXPENDITURES

$ $ $ $ $ $ $ $ $ $ $

472,864 77,310 324,781 14,796 25,125 27,648 15,340 2,986 13,693 16,071 990,614

$ $ $ $ $ $ $ $ $ $ $

455,661 70,878 290,018 8,867 22,899 19,559 13,400 2,270 1,779 9,486 894,817

$ $ $ $ $ $ $ $ $ $ $

497,788 48,029 125,183 21,305 21,796 13,350 13,224 2,814 5,975 14,229 763,693

$ $ $ $ $ $ $ $ $ $ $

504,413 47,820 125,199 21,273 21,793 13,537 13,219 2,811 5,975 14,206 770,246

$ $ $ $ $ $ $ $ $ $ $

504,413 47,820 125,199 21,273 21,793 13,537 13,219 2,811 5,975 14,206 770,246

$ $ $ $ $ $ $ $ $ $ $

6,625 (209) 16 (32) (3) 187 (5) (3) (23) 6,553

EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ $

515,948 224,727 249,939 990,614

$ $ $ $

486,120 203,927 204,770 894,817

$ $ $ $

523,985 226,008 13,700 763,693

$ $ $ $

528,860 227,286 14,100 770,246

$ $ $ $

528,860 227,286 14,100 770,246

$ $ $ $

4,875 1,278 400 6,553

REVENUE BY CLAS S IFICATION Local Proceeds-Resale Local Property Rental Local Recovered Costs Local Adult Rec. Fees Local Athletics Fees Local Comm. Rec. Fees Local Senior Tour Fees Local Senior Rec. Fees Local Outdoor Rec. Fees Local Special Event Fees Local Summer Rec. Fees Local Pool Fees Local Fundraising Scholarship Revenue TOTAL DES IGNATED REVENUE

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $

1,500 5,500 33,000 3,000 9,500 3,500 15,100 2,000 13,000 50,000 136,100

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $

1,560 9,583 33,175 670 13,492 935 11,775 16,879 65,232 1,011 1,403 155,715

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $

1,500 8,000 38,000 3,000 9,500 1,000 15,100 1,000 16,000 56,000 149,100

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $

1,500 8,000 38,000 3,000 9,500 1,000 15,100 1,000 16,000 56,000 149,100

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $

$ $ $ $ $ $ $ $ $ $ $ $ $

1,500 9,000 38,000 500 13,000 500 12,000 1,000 17,000 56,600 -

$ $ $ $ $ $ $ $ $ $ $ $ $

1,000 (2,500) 3,500 (500) (3,100) 1,000 600 -

149,100

TOTAL UNDES IGNATED REVENUE

854,514

739,102

614,593

621,146

6,553

TOTAL REVENUES

990,614

894,817

763,693

770,246

6,553

Total Authorized Personnel (FTE)

1,000 (2,500) 3,500 (500) (3,100) 1,000 600 -

PARKS AND RECREATION Division Description The Parks and Recreation Division is responsible for offering recreational opportunities for the citizens of Montgomery County. The Division's mission is to provide quality, customer valued recreation programs and facilities that engage participants and add value to the quality of life of the citizens of Montgomery County. The Division offers programming and facilities in the following recreation service areas: Aquatics; Athletics and Team Sports; Youth, Adult and Senior Wellness and Education; Outdoor Recreation; Tours; Special Events; and Summer Programs.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. Base Salary and Fringe Benefit Adjustments – The base budget includes funding for a 12% increase for health insurance, a 5% increase in Virginia Retirement System (VRS) rates, a 40% increase in group life insurance rates, a 23% decrease in workers’ compensation insurance, and a 250% increase in unemployment insurance rates. All other fringe benefit rates remain unchanged for FY 11. $2,200 Base Budget Shift – A total of $2,200 has been shifted from the personal services budget to the operations and maintenance budget for FY 11. In prior years, the $2,200 was earmarked for compensation of boards; however, the commission elected to defer member payment in lieu of providing a meal at the regular meetings. These funds have been permanently moved from the personal services budget to the operations and maintenance budget to reflect the actual use of funds. Base Motor Vehicle Insurance Adjustments – $522 is reduced from the base budget to reflect a 13% decrease in motor vehicle insurance premiums for FY 11.

PARKS AND RECREATION Department Description and Financial Data Administration The role of administration is overseeing the operation of all recreational programs and parks facilities. Responsibilities also include the divisionâ&#x20AC;&#x2122;s budget management; marketing; facility design and planning for future recreational needs. FY 09 Revised EXPENDITURES BY DEPARTMENT Administration

FY 09 Actual

472,864

Authorized Personnel (FTEs)

FY 10 Approved

455,661

FY 11 Base

497,788

504,413

FY 11 Addenda $

= -

Change App 10/ App 11

FY 11 Approved $

504,413

6,625

Aquatics The Frog Pond at Mid County Park is a public, outdoor leisure-style aquatics facility. The facility typically opens the first week in June and closes the last week in August. Activities include public swim, cardiovascular water activities, group swim lessons, as well as large-scale special events. FY 09 Revised EXPENDITURES BY DEPARTMENT Aquatics

FY 09 Actual

77,310

Authorized Personnel (FTEs)

FY 10 Approved

70,878

FY 11 Base

48,029

47,820

FY 11 Addenda $

= -

Change App 10/ App 11

FY 11 Approved $

47,820

(209)

Athletics Athletic developmental programs include football, volleyball, cheerleading, basketball, baseball, softball, as well as a variety of instructional clinics and camps. Athletics is also dedicated to educating the public and participants on proper behavior and sportsmanship. FY 09 Revised EXPENDITURES BY DEPARTMENT Athletics

324,781

FY 09 Actual $

290,018

FY 10 Approved $

125,183

FY 11 Base $

FY 11 Addenda

125,199

= -

Change App 10/ App 11

FY 11 Approved $

125,199

Community Recreation Programs Community recreation programs offer a diverse schedule of education/recreation-based activities for youth. Activities include martial arts, cooking, drawing, painting and holiday-themed classes. FY 09 Revised EXPENDITURES BY DEPARTMENT Community Recreation Programs

14,796

FY 09 Actual $

8,867

FY 10 Approved $

21,305

FY 11 Base $

21,273

FY 11 Addenda

+ $

= -

Change App 10/ App 11

FY 11 Approved $

21,273

(32)

PARKS AND RECREATION Outdoor Recreation The outdoor recreation programs provide diverse programming based on adventure, conservation, environmental education and experiential education for a wide selection of the population. FY 09 Revised EXPENDITURES BY DEPARTMENT Outdoor Recreation

25,125

FY 09 Actual $

22,899

FY 10 Approved $

21,796

FY 11 Base $

FY 11 Addenda

21,793

= -

Change App 10/ App 11

FY 11 Approved $

21,793

(3)

Parks and Playgrounds Montgomery County has seven park offerings throughout the county. Each park is unique in its own way ranging from small pocket parks to linear biking and hiking trails to its largest 110 acre Mid-County Park. Swimming, picnicking, and shelter rentals offer enjoyment for the whole family. FY 09 Revised EXPENDITURES BY DEPARTMENT Parks and Playgrounds

27,648

FY 09 Actual $

19,559

FY 10 Approved $

13,350

FY 11 Base $

FY 11 Addenda

13,537

= -

Change App 10/ App 11

FY 11 Approved $

13,537

187

Senior Tours The senior tours offer a diverse schedule of education/recreation-based activities for our senior population. Tours and trips focus on regional interests and attractions. FY 09 Revised EXPENDITURES BY DEPARTMENT Senior Tours

15,340

FY 09 Actual $

13,400

FY 10 Approved $

13,224

FY 11 Base $

FY 11 Addenda

13,219

= -

Change App 10/ App 11

FY 11 Approved $

13,219

(5)

Senior Recreation Programs Senior recreation programs offer a diverse schedule of education/recreation-based activities for our senior population. Activities include bingo, luncheons, painting and themed gatherings. FY 09 Revised EXPENDITURES BY DEPARTMENT Senior Recreation Program

2,986

FY 09 Actual $

2,270

FY 10 Approved $

2,814

FY 11 Base $

2,811

FY 11 Addenda

+ $

= -

Change App 10/ App 11

FY 11 Approved $

2,811

(3)

PARKS AND RECREATION Special Programs The purpose of this service area is to host events that are held in a festival or event type atmosphere appropriate for the whole family. FY 09 Revised EXPENDITURES BY DEPARTMENT Special Programs

13,693

FY 09 Actual $

1,779

FY 10 Approved $

5,975

FY 11 Base $

FY 11 Addenda

5,975

= -

Change App 10/ App 11

FY 11 Approved $

5,975

Summer Programs The summer programs service area is the County’s “Frog Hoppers” summer day camp. The camp is held for children ages 6 - 10 and involves education and recreation in an outdoor setting. FY 09 Revised EXPENDITURES BY DEPARTMENT Summer Programs



16,071

FY 09 Actual $

9,486

FY 10 Approved $

14,229

FY 11 Base $

14,206

FY 11 Addenda

+ $

= -

Change App 10/ App 11

FY 11 Approved $

14,206

(23)

REGIONAL LIBRARY SYSTEM

Citizens

Board of Supervisors

Library Board

Regional Library System

   

REGIONAL LIBRARY SYSTEM Budget Summary FY 11 Approved

Change App 10/ App 11

(144,101)

$ 1,705,647

$ (155,499)

(144,101)

$ 1,705,647

$ (155,499)

$ 1,490,353 $ 359,395 $ $ $ 1,849,748

$ $ $ $ $

(144,101) (144,101)

$ 1,346,252 $ 359,395 $ $ $ 1,705,647

$ (155,349) $ (150) $ $ $ (155,499)

$ $ $ $ $ $ $ $ $ $ $

12,000 66,262 74,278 12,000 8,000 228,699 401,239

$ $ $ $ $ $ $ $ $ $ $

(44,881) (44,881)

$ $ $ $ $ $ $ $ $ $ $

$ 1,459,907

$ 1,448,509

(99,220)

$ 1,349,289

$ (110,618)

$ 1,861,146

$ 1,849,748

(144,101)

$ 1,705,647

$ (155,499)

FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

EXPENDITURES BY DEPARTMENT Regional Library System

$ 2,055,387

$ 1,952,863

$ 1,861,146

$ 1,849,748

TOTAL EXPENDITURES

$ 2,055,387

$ 1,952,863

$ 1,861,146

$ 1,849,748

EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay Lump Sum Reduction TOTAL EXPENDITURES

$ 1,500,651 $ 530,663 $ 24,073 $ $ 2,055,387

$ 1,437,986 $ 485,120 $ 29,756 $ $ 1,952,863

$ 1,501,601 $ 359,545 $ $ $ 1,861,146

REVENUE BY CLAS S IFICATION Local Interest Local Photo Copy Sales Local Library Fines Local Library Fees Floyd Contribution Blacksburg Contribution Christiansburg Contribution Local Donations Local Recovered Costs State Aid TOTAL DES IGNATED REVENUE

$ $ $ $ $ $ $ $ $ $ $

TOTAL UNDES IGNATED REVENUE

$ 1,634,722

$ 1,486,357

TOTAL REVENUES

$ 2,055,387

$ 1,952,863

Total Authorized Personnel (FTE)

13,669 64,730 74,278 12,000 8,000 5,003 242,985 420,665

23.875

13,510 76,265 3,427 74,278 12,000 10,000 25,003 9,038 242,985 466,506

23.875

12,000 66,262 74,278 12,000 8,000 228,699 401,239

23.875

FY 11 Addenda

(3.375)

12,000 66,262 74,278 12,000 8,000 183,818 356,358

20.5

(44,881) (44,881)

REGIONAL LIBRARY SYSTEM Division Description The Montgomery-Floyd Regional Library System has branch libraries in Blacksburg, Christiansburg, Shawsville and Floyd and offers information and reading materials in a variety of formats for all age groups. Wireless access is available in each library, as well as public computers providing access to the Internet, databases and a selection of office and entertainment software. The Christiansburg and Floyd libraries maintain special sections for genealogy and local history. Staff members check materials in and out and are trained to help citizens use the library and find information. Library activities include summer reading programs for all ages, special events, programs, book discussion groups, computer classes and story times. Public meeting rooms in each library branch, and conference rooms in Blacksburg, Meadowbrook and Floyd, are available to individuals and groups to use on a first come, first served basis.

REGIONAL LIBRARY SYSTEM Department Description and Financial Data Regional Library System Regional staff maintains the computers and equipment, plans services for children and programs for adults, and orders, processes and catalogs library materials. Administration is responsible for managing the library system, establishing policies, maintaining accounting records, preparing reports, purchasing supplies and processing invoices for payment.

EXPENDITURES BY DEPARTMENT Regional Library System Authorized Personnel (FTEs)

FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

$ 2,055,387

$ 1,952,863

$ 1,861,146

$ 1,849,748

23.875

FY 11 Addenda

+ $

(144,101) (3.375)

FY 11 Approved

Change App 10/ App 11

$ 1,705,647

$ (155,499)

20.5

PLANNING AND GIS SERVICES

Citizens

Board of Supervisors

County Administrator

Planning and GIS

Planning

GIS

   

PLANNING AND GIS SERVICES Budget Summary FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

FY 11 Addenda

Change App 10/ App 11

FY 11 Approved

EXPENDITURES BY DEPARTMENT Planning GIS TOTAL EXPENDITURES

$ $ $

538,951 201,749 740,700

$ $ $

383,843 193,050 576,893

$ $ $

428,467 229,321 657,788

$ $ $

415,827 231,987 647,814

$ $ $

(57,545) (57,545)

$ $ $

358,282 231,987 590,269

$ (70,185) $ 2,666 $ (67,519)

EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay

$ $ $

551,234 186,966 2,500

$ $ $

516,010 60,883 -

$ $ $

560,418 97,370 -

$ $ $

550,524 97,290 -

$ $ $

(57,545) -

$ $ $

492,979 97,290 -

$ (67,439) $ (80) $ -

TOTAL EXPENDITURES

740,700

576,893

657,788

647,814

(57,545)

590,269

$ (67,519)

REVENUE BY CLAS S IFICATION Local Rezoning/Subdivision Permits Local Site Plan Review Local M ap/Ordinance Sales Local GIS Sales Local Technology Fees Fund Balance (Wireless 911) Local Recovered Costs TOTAL DES IGNATED REVENUE

$ $ $ $ $ $ $ $

18,036 1,000 1,800 1,000 8,400 30,236

$ $ $ $ $ $ $ $

30,735 3,345 200 1,058 18,898 655 54,891

$ $ $ $ $ $ $ $

23,036 1,000 1,800 1,000 22,000 48,836

$ $ $ $ $ $ $ $

23,036 1,000 1,800 1,000 22,000 48,836

$ $ $ $ $ $ $ $

23,036 1,000 1,800 1,000 22,000 48,836

TOTAL UNDES IGNATED REVENUE

710,464

522,003

608,952

598,978

(57,545)

541,433

$ (67,519)

TOTAL REVENUES

740,700

576,893

657,788

647,814

(57,545)

590,269

$ (67,519)

Total Authorized Personnel (FTE)

(1)

$ $ $ $ $

$ $

PLANNING AND GIS SERVICES Division Description The Division of Planning and GIS Services is responsible for the development and execution of County comprehensive planning activities, the implementation of County land development ordinances, the development and implementation of County Geographic Information System (GIS) (co-partner with General Services), Land Development Office (LDO), analysis of land use issues and spatial data in support of better County decision making, and providing staff support to the Planning Commission, Board of Zoning Appeals, and related committees.

PLANNING AND GIS SERVICES Department Description and Financial Data Planning The Planning Department is responsible for the development and implementation of the County’s Comprehensive Plan and related village plans; the administration of the County’s zoning and subdivision ordinances; the preparation of long and short range planning information and studies for County officials and residents; grant preparation for hazard mitigation, enhancement, community development block grant and other programs as assigned by the County Administrator; the implementation of an ongoing planning education and information program; and support for other departments in the areas of planning, land use development and zoning. The department also provides staff support for the Planning Commission, Board of Zoning Appeals, Agricultural & Forrestal District Advisory Committee and the Greenways & Pathways Corridor Committee. FY 09 Revised EXPENDITURES BY DEPARTMENT Planning

FY 09 Actual

538,951

Authorized Personnel (FTEs)

FY 10 Approved

383,843

FY 11 Base

428,467

415,827

FY 11 Addenda $

(57,545)

Change App 10/ App 11

FY 11 Approved $

358,282

(1)

$ (70,185)

GIS The GIS Services department’s mission is to plan, create, organize, implement, and administer the County's Geographic Information Systems (GIS), ortho and oblique aerial imagery and LiDAR data warehouse, Land Development Office (LDO), and the E911 street name and number ordinance. The overall goal is to coordinate, facilitate, and manage the use of GIS and LDO at departmental, office, enterprise, and multijurisdictional scale. Direct activities include GIS/LDO strategic enterprise planning; enterprise GIS/LDO management; creation, development, and maintenance of enterprise spatial data; E-911 site address and street name maintenance; spatial data analysis and modeling; end-user GIS & LDO application training; custodian for VGIN and County generated aerial ortho and oblique imagery; LiDAR topography, and the development and maintenance of internal and external iGIS web-enabled applications. FY 09 Revised EXPENDITURES BY DEPARTMENT GIS Authorized Personnel (FTEs)

FY 09 Actual

201,749 1

FY 10 Approved

193,050 1

FY 11 Base

229,321 2

FY 11 Addenda

231,987 2

= 0

Change App 10/ App 11

FY 11 Approved $

231,987 2

2,666

ECONOMIC DEVELOPMENT

Citizens

Board of Supervisors

County Administrator

Economic Development

   

ECONOMIC DEVELOPMENT Budget Summary FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

FY 11 Addenda

Change App 10/ App 11

FY 11 Approved

EXPENDITURES BY DEPARTMENT Economic Development TOTAL EXPENDITURES

$ $

390,367 390,367

$ $

323,879 323,879

$ $

357,411 357,411

$ $

351,435 351,435

$ $

351,435 351,435

$ $

(5,976) (5,976)

EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Direct Payments Capital Outlay TOTAL EXPENDITURES

$ $ $ $ $

315,918 73,269 1,180 390,367

$ $ $ $ $

275,893 47,986 323,879

$ $ $ $ $

297,850 59,561 357,411

$ $ $ $ $

291,950 59,485 351,435

$ $ $ $ $

291,950 59,485 351,435

$ $ $ $ $

(5,900) (76) (5,976)

REVENUE BY CLAS S IFICATION Local Recovered Costs Governor's Opportunity Fund TOTAL DES IGNATED REVENUE

$ $ $

59,394 59,394

$ $ $

TOTAL UNDES IGNATED REVENUE

390,367

264,485

357,411

351,435

(5,976)

TOTAL REVENUES

390,367

323,879

357,411

351,435

(5,976)

Total Authorized Personnel (FTE)

$ $ $

ECONOMIC DEVELOPMENT Division Description The Economic Development Division serves as the primary marketing resource for the County and two towns to generate taxable capital investment and meaningful job creation. The Board of Supervisors has adopted a long-range Economic Development Strategic Plan to guide and focus resources. The plan outlines five major program goals: recruitment of new industry, retention and expansion of existing business and industry, market research, workforce development and product (sites and buildings) development. The division works closely with the Economic Development Authority, Economic Development Commission, and the MBC Development Corporation serving both as staff and partners in attracting new investment to the County, as well as supporting the success of existing businesses. The Division also partners with the towns of Blacksburg and Christiansburg to develop appropriate business inside the towns.

ECONOMIC DEVELOPMENT Department Description and Financial Data Economic Development The Economic Development staff is primarily focused on carrying out the Boardâ&#x20AC;&#x2122;s Strategic Plan objectives, with particular emphasis on retention of technology based existing business assistance and recruitment of target industry. FY 09 Revised EXPENDITURES BY DEPARTMENT Economic Development Authorized Personnel (FTEs)

FY 09 Actual

390,367 4

FY 10 Approved

323,879 4

FY 11 Base

357,411 4

FY 11 Addenda

351,435 4

$ 0

Change App 10/ App 11

FY 11 Approved 351,435 4

(5,976)

OTHER AGENCIES

Citizens

Board of Supervisors

Other Agencies

    

OTHER AGENCIES Budget Summary FY 09 Actual

FY 10 Approved

FY 11 Base

EXPENDITURES BY AGENCIES Human Service Agencies Public Safety Agencies Educational/Cultural Agencies Environmental Agencies Economic Development Agencies TOTAL EXPENDITURES

$ 790,577 $ 174,036 $ 122,168 $ 130,356 $ 240,622 $ 1,457,759

$ 778,759 $ 150,001 $ 105,940 $ 117,991 $ 239,347 $ 1,392,038

$ 746,660 $ 36,736 $ 62,193 $ 127,339 $ 222,085 $ 1,195,013

$ 745,660 $ 36,736 $ 62,193 $ 127,339 $ 222,085 $ 1,194,013

$ $ $ $ $ $

REVENUE BY CLAS S IFICATION State Extension Office Reimbursement Shared Expenses State M edical Examiner TOTAL DES IGNATED REVENUE

$ $ $ $

TOTAL UNDES IGNATED REVENUE

$ 1,455,824

$ 1,391,843

$ 1,195,013

$ 1,194,013

47,053

$ 1,241,066

$ 46,053

TOTAL REVENUES

$ 1,457,759

$ 1,392,038

$ 1,195,013

$ 1,194,013

47,053

$ 1,241,066

$ 46,053

1,200 735 1,935

195 195

FY 11 Addenda

Change App 10/ App 11

FY 09 Revised

FY 11 Approved

16,866 30,054 1,601 (1,468) 47,053

$ 762,526 $ 66,790 $ 63,794 $ 127,339 $ 220,617 $ 1,241,066

$ $ $ $ $ $

$ $ $ $

15,866 30,054 1,601 (1,468) 46,053

OTHER AGENCIES Division Description The Division consists of all outside agencies that are funded by County General Fund dollars. Agencies that receive funding are divided among five categories: Human Service Agencies, Public Safety Agencies, Education/Cultural Agencies, Environmental Agencies, and Economic Development Agencies.

Budget Discussion PAYMENTS TO HUMAN SERVICE AGENCIES $345,524 is included for the New River Valley Detention Home, an increase of $40,490 – A total of $345,524 is included for the New River Detention Home (NRVDH). The agency received a total of $305,034 in the FY 10 budget. The NRVDH’s request for FY 11 is $345,524 which includes $330,731 for operations based on the County’s usage of the facility and $14,793 which is level capital funding based on the County’s ownership of the facility. In the FY 09 request, the formula for determining operating contributions was changed to allocate costs among participant jurisdictions on the basis of days used, averaged over a 2.5 year period. Under the revised formula, Montgomery County’s billed usage for the facility for FY11 is 60.0%, an increase of 6.29% over the billed usage for FY10 of 53.71%. In addition, the Commission is requesting funds to cover the capital costs of facility repairs and equipment replacements. The facility is over 30 years old and requires upgrades and equipment for licensure compliance. Owner jurisdictions are asked to contribute capital funding based on their percentage of ownership in the facility. Undesignated surplus funds at year end will also be placed in the capital fund with a goal of accumulating monies over the next five years to cover the required facility upgrades. A total of $25,000 is requested from all jurisdictions for FY11. Since Montgomery County’s share of ownership is 59.17%, $14,793 is requested. The increase requested from Montgomery County, including operating and capital funding, is $40,490, and full funding is provided. Locality Giles

% Usage FY 11 Operating Funding % Ownership FY 11 Cap. Funding Total Joint Funding % of Joint Funding 4.40% $22,159 11.81% $2,953 $25,111 4.36%

Montgomery

60.00%

$330,731

59.17%

$14,793

$345,524

Pulaski

29.50%

$164,433

20.84%

$5,210

$169,643

Radford

6.10%

$33,238

8.18%

$2,044

$35,283

100%

$550,561

100.00%

$25,000

$575,561

Total

60.03% 29.47% 6.13% 100.00%

$30,994 is included for the NRV Free Clinic – A total of $30,994 is included for the NRV Free Clinic for FY 11. The agency received $30,994 in the FY 10 budget, and the clinic requested level funding for this fiscal year. The clinic provides medical and dental care as well as pharmaceuticals to uninsured citizens of the New River Valley who live below the Federal Poverty Guidelines. The Free Clinic requests $25 for each client served. In FY 11, Montgomery County is projected to provide 64% of the local government resources in the New River Valley to the Free Clinic with 66% of total projected clients served. The table on the next page shows the detail behind prior year funding as well as the FY 11 requests. In addition, the County provides the building at 215 Roanoke Street which was renovated for the clinic. Assuming the Free Clinic had to rent space equivalent to the building provided by the County, the rental costs would likely exceed $64,352 (8,044 square feet X $8.00).

OTHER AGENCIES FY 2009

FY 2010

Funding Clients Clients as Actual as % of Clients Served % of Total Funding Total Served

Floyd County

537

Giles County

781

Radford City

390

55% ** 11% 16% 8%

4390

100%

Montgomery County

2682

Pulaski County

Total

$30,994 ** $3,680 $8,000 $5,853

64% ** 8% 16% 12%

$48,527

100%

FY 2011

Clients Funding Funding as % of Actual as % of Clients Clients as Requested as % of Total Funding Total Served % of Total Funding Decrease Total

437

61% ** 12% 18% 9%

$30,994 ** $3,680 $8,000 $5,853

64% ** 8% 16% 12%

4917

100%

$48,527

100%

3004 ** 601 875

282

66% ** 7% 18% 9%

3050

100%

2005 ** 210 553

$30,994 ** $3,680 $8,000 $5,853

** $ $ $ -

$48,527 $

64% ** 8% 16% 12% 100%

$50,625 is included for the New River Community Action, a decrease of $6,382 or 11%, and $30,471 is included for Montgomery County Emergency Assistance Program – A total of $81,096 is included for the New River Community Action and the Montgomery County Emergency Assistance Program. The New River Community Action (NRCA) agency serves low-income residents of Montgomery, Pulaski, Floyd, and Giles Counties and the City of Radford. The agency’s goal is eliminating poverty. NRCA requests $57,007 for FY 11, which is level funding. As shown in the table below, the County would provide 32% of the funding for this agency while the percentage of clients served is projected at only 30%. In addition, NRCA will maintain its tax exempt status yielding $3,948 in available dollars. Therefore, a reduction in funding is approved to bring the percentage of funding provided in line with the proportion of clients served. The County funds also support a Community Service Worker position in NRCA that administers the Montgomery County Emergency Assistance Program (MCEAP). MCEAP partners with NRCA to provide emergency assistance to County residents only. In FY 10 MCEAP received $30,471. MCEAP requests $38,468, an increase of $7,997, to cover an increase in salary, fringe benefits and indirect charges. Due to budget constraints, the County is unable to provide additional funding at this time. $30,471 is provided for the Montgomery County Emergency Assistance Program. New River Community Action: Locality Funding & Clients Served FY 10 Funding Montgomery Pulaski Floyd Giles Radford Towns Total

% of Total

$57,007 $52,757 $28,025 $14,100 $13,642 $11,180 $176,711

32% 30% 16% 8% 8% 6% 100%

FY 11 Clients 4,200 4,784 1,634 1,895 1,618 14,131

% of Total 30% 34% 12% 13% 11%

Request

$57,007 $52,757 $28,025 $14,100 $13,642 $11,180 100% $176,711

% of Total

Recom

32% $50,625 30% $52,757 16% $28,025 8% $14,100 8% $13,642 6% $11,180 100% $170,329

% of Total 30% 31% 16% 8% 8% 7% 64%

Clients

% of Total

4,214 4,801 1,640 1,901 1,624

30% 34% 12% 13% 11%

14,180

100%

$37,381 is included for the Women’s Resource Center, which is a $9,631 or 20% decrease – A total of $37,381 is included for the Women’s Resource Center for FY 11. The agency received $47,012 in the FY 10 budget. Historical funding and the percentage of clients served by locality are presented below. As shown in the table below and on the following page the County would provide almost 48% of the funding for this agency while the percentage of clients served is projected at only 42%. Therefore, a reduction in funding is approved to bring the percentage of funding provided in line with the proportion of clients served. Montgomery Pulaski Floyd Giles Radford

FY 10 FY 11 req % of Total FY 11 rec % of Total $47,012 $47,952 48% $37,381 42% $24,070 $28,000 28% $28,000 31% $4,985 $4,985 5% $4,985 6% $5,640 $5,640 6% $5,640 6% $13,708 $13,708 14% $13,708 15% $95,415 $100,285 100% $89,714 100%

OTHER AGENCIES Women's Resource Center: Clients Served FY 10 % FY 11 Montgomery $10,000 42% $10,500 Pulaski $5,200 22% $5,460 Floyd $1,900 8% $1,995 Giles $2,400 10% $2,520 Radford $4,450 19% $4,725 $23,950 100% $25,200

% 42% 22% 8% 10% 19% 100%

$5,051 is included for the New River Family Shelter – A total of $5,051was requested and is included for the New River Family Shelter for FY 11. The agency received $5,051 in the FY 10 budget; therefore, this amount represents level funding. The Shelter is able to provide shelter services, through its facilities or in hotel rooms, to 30% of those seeking shelter. Others seeking shelter can receive either out-of-town shelter services or bus tickets to other lodging arrangements. Last year approximately 80% of clients residing in established shelter space moved into permanent housing upon leaving the shelter. The Shelter has the potential to serve all localities in the New River Valley. Other New River Valley localities have not historically been asked to fund the shelter due to the negligible number of clients outside of Montgomery County. $6,170 is included for the NRV Literacy Volunteers – A total of $6,170 is included for the NRV Literacy Volunteers for FY 11. The agency received the same amount in the FY 10 budget. The LVA-NRV’s request will be used to support payroll expenses for the Program Manager, Basic Literacy Coordinator and the ESOL Coordinator. Contributions from Montgomery County and the Town of Blacksburg comprised 65% of the local funding in FY 09 and FY 10. In FY 10, the number of residents in Montgomery County that will be served by the LVA-NRV made up 69% of the total number of projected clients to be served. NRV Literacy Volunteers % of Total

FY09

FY10

Montgomery

$6,170

Town of Blacksburg

$2,500

$8,670

65%

$8,670

65%

Pulaski

$3,043

23%

$3,043

23%

Floyd

$1,000

$500

$200

$13,413 $13,413

100%

13,413

100%

Total

Giles Town of Pearisburg Total

FY 11

% of Total

Locality

$6,170 $2,500

NRV Literacy Volunteers - Clients Served Locality

FY 10

FY11

171

69%

171

Pulaski

18%

Floyd

Giles

Radford

Montgomery

249

100%

249

69%

4% 100%

$143,569 is included for the New River Valley Community Services Board, a 2% decrease of $2,930 from FY 10 funding – A total of $143,569 is included for the New River Valley Community Services Board for FY 11, which fully funds their FY 11 request. The agency received $146,499 in the FY 10

OTHER AGENCIES budget; therefore, the amount requested represents a 2% decrease in funding. The tables below outline the clients served by jurisdiction and the funding by locality since FY 08. Of the total local funds provided in FY 10, Montgomery County’s share equaled 40%. Total projections for clients that will be served in FY11 totaled 47% and if requested funding levels are provided by all localities in the New River area, total funding for Montgomery County for FY11 will remain at 40%. Com m unity Services Board- Local Funding Locality Montgomery

FY 08

FY09

FY10

$136,915 $146,499 $146,499

% of Total FY 11 req.

Com m unity Services Board- Clients Served % of Total

Locality

FY 08

FY 09

FY 10

% of Total

FY 11

% of Total

40.3%

$143,569

40.3%

Montgomery

$2,605

$2,805

$2,810

47.2%

$2,810

47.2%

Pulaski

$1,627

$1,604

$1,606

27.0%

$1,606

27.0%

Pulaski

$83,781

$89,646

24.6%

$87,853

24.6%

Floyd

$34,700

$35,915

9.9%

$35,197

9.9%

Floyd

$495

$433

$435

7.3%

$435

7.3%

Giles

$52,500

14.4%

$51,450

14.4%

Giles

$518

$545

$548

9.2%

$548

9.2%

Radford

$39,289

10.8%

$38,503

10.8%

Radford

$506

$556

$559

9.4%

$559

9.4%

$347,185 $363,849 $363,849

100.00%

$356,572

100.00%

$5,751

$5,943

$5,958

100.00%

$5,958

100.00%

Total

$16,652 is included for the Agency on Aging for agency programs, and $14,000 is included for one weekly congregate meal – A total of $30,652 is included for the Agency on Aging for FY 11. Of this amount, $14,000 is to continue an additional congregate meal per week for residents of Montgomery County. In FY 04, the Board of Supervisors agreed to provide 100% of local funds to cover one meal weekly, which would ensure Montgomery County residents would receive three congregate meals per week. The agency requests a total of $30,985 in order to increase base funding for basic operations from $16,652 to $16,985, a 2% increase. Projected clients to be served in Montgomery County in FY 11 equals 29% of the total estimated clients to be served in the New River Valley, which corresponds to the approved funding.

Locality Montgomery Pulaski Floyd Giles Radford Total

Locality Montgomery Pulaski Floyd Giles Radford

New River Valley Agency on Aging - Locality Funding FY08 FY09 FY10 % of total FY 11 req $14,385 $16,652 $16,652 33% $16,652 $15,859 $16,652 $16,485 33% $16,985 $5,800 $5,800 $5,800 12% $7,192 $8,200 $8,200 $7,708 15% $10,065 $3,586 $3,586 $3,586 7% $7,439 $47,830 $50,890 $50,231 100% $58,333

% of total 29% 29% 12% 17% 13% 100%

New River Valley Agency on Aging - Clients Served FY09 % FY10 % FY11 1,478 29% 1,480 29% 1,490 1,723 34% 1,750 34% 1,760 549 11% 560 11% 565 676 13% 700 14% 705 665 13% 670 13% 675 5,091 100% 5,160 100% 5,195

% 29% 34% 11% 14% 13% 100%

No funding is included for the Council on Human Relations – The Council requested no funding for FY 11 due to its reorganization. The organization has residual funds from prior allocations that will be sufficient to meet its needs until FY 12. A total of $1,500 was included for the Council on Human Relations in the FY 10 Budget. The Council’s purpose is to promote understanding and education that addresses human relations issues that threaten to divide the Montgomery County community. Specifically, the Council promotes community building, conflict resolution, and provides support to resolve problems of prejudice and discrimination.

OTHER AGENCIES $11,685 is included for the New River Valley Senior Services, Inc., a $1,543 or 12% decrease from FY 10 funding – A total of $11,685 is included for the New River Valley Senior Services, Inc. for FY 11. The agency requested $14,551, an increase of $1,323. The agency provides transportation services for non-emergencies for sensory and physically disabled persons. Most of the clients that utilize the program are low-income and would not otherwise be able to afford transportation. In FY 10, Montgomery County provided 45% of the funding for this agency, while the number of client miles for the County was only 35%. This reduction in funding is approved to bring the percentage of funding provided in line with the proportion of clients served. Locality Funding Montgomery Pulaski Giles Floyd City of Radford

FY 08 $13,228 $10,598 $1,428 $1,495 $2,720 $29,469

FY09 $13,228 $10,598 $1,428 $1,495 $2,720 $29,469

Miles Driven Montgomery Pulaski Giles Floyd City of Radford Total Locality

FY10 $13,228 $10,598 $1,342 $1,495 $2,720 $29,383 FY 08 1,444 1,592 153 326 736 4,251

% FY11 req % 45% $14,551 40% 36% $14,551 40% 5% $1,818 5% 5% $1,818 5% 9% $3,464 10% 100% $36,202 100%

34% 37% 4% 8% 17% 100%

FY 09 1,237 1,433 52 121 686 3,529

FY11 rec $11,685 $14,551 $1,818 $1,818 $3,464 $33,336

% 35% 44% 5% 5% 10% 100%

35% 41% 1% 3% 19% 100%

$10,000 is included for the Boys and Girls Club – A total of $10,000 is included for the Boys and Girls Club for FY 11. The agency received $10,000 in the FY 10 budget; therefore, this amount represents level funding. This after school program focuses on five core areas for participating students at the Blacksburg, Christiansburg, and Shawsville Middle Schools on a weekly basis which include: character and leadership; education and career development; health and life skills; the arts; and sports, fitness, and recreation. Funding will be equally split between Blacksburg, Christiansburg, and Shawsville Middle Schools. $800 in one-time funding is included for Brain Injury Services of SW Virginia – $800 in one-time funding is included for Brain Injury Services of Southwest Virginia for FY 11. A total of $1,000 in one-time funding was included for the agency in the FY 10 budget. The agency requested $15,000 for FY 11. Brain Injury Services of Southwest Virginia provides case management services for citizens that have suffered brain injuries. Assistance is provided in the following areas: medical, legal, rehabilitative, financial, educational, and employment. $2,913 is included for NRV CARES, a 36% decrease of $1,647 – A total of $2,913 is included for NRV CARES for FY 11. The agency received $4,560 in the FY 10 budget. NRV CARES has requested $4,650, level funding, for FY 11 to maintain the availability of programs to citizens and referring agencies such as local Juvenile and Domestic Relations Courts, Departments of Social Services, and School Systems. The County’s funding level for FY 10 was 38%, which represents 32% of FY 09 clients served in the New River Valley who reside in the County. For FY 11, only 28% of its clients will come from Montgomery County. This reduction in funding is approved to bring the percentage of funding provided in line with the proportion of clients served projected for FY 11. NRV CARES is a nonprofit organization dedicated to protecting children and strengthening

OTHER AGENCIES families through education, advocacy and community partnerships. All programs are aimed at preventing or interrupting the cycle of child abuse. Services are provided for residents in the counties of Montgomery, Pulaski, Floyd, Giles, and in the City of Radford. Locality Montgomery Pulaski Giles Floyd Radford Total

FY 10 $4,560 $4,600 $1,692 $0 $1,050 $11,902

NRV Cares Locality Funding % of Total FY 11 Req % of Total FY 11 Rec % of Total 38% $4,560 38% $2,913 28% 39% $4,600 39% $4,600 45% 14% $1,692 14% $1,692 16% 0% $0 0% $0 0% 9% $1,050 9% $1,050 10% 100% $11,902 100% $10,255 100%

Locality Montgomery Pulaski Giles Floyd Radford Total

NRV Cares Clients Served FY 09 % of Total FY10 % of Total 67 32% 50 28% 96 46% 63 36% 26 13% 33 19% 1 0% 15 9% 18 9% 15 9% 208 100% 176 100%

$38,749 is included for the Fairview District Home, a reduction of $791 or 2% – A total of $38,749 is included for the Fairview District Home for FY 11, which is a decrease of $791. The agency requested $38,749 for FY 11, which is a 2% decrease in funding from the previous fiscal year. The Fairview District Home is a 64-bed assisted living facility which provides room and board, medication administration, personal care, shopping, daily living skills, community socialization, and financial management for its residents. Locality funding provided to the home is for general operations and capital maintenance of the facility. $17,942 is included for the New River Valley Workshop (Goodwill Industries) – A total of $17,942 is included for the New River Valley Workshop for FY 11 which is level funding. The Workshop provides jobs for mentally handicapped citizens of the New River Valley. In FY 10, the allocation of $17,942 funded two Montgomery County citizens at the workshop. For FY 11, funds totaling $19,854 are requested to maintain services for these two clients. Level funding for the New River Valley Workshop of $17,942 is provided to continue services for the two Montgomery County clients that are served by the New River Valley Workshop.

PAYMENTS TO PUBLIC SAFETY AGENCIES $11,379 is included for State Fire Prevention, an increase of $5,054 – A total of $11,379 is included for State Fire Prevention for FY 11. The agency received $6,325 in the FY 10 budget; therefore, this amount represents an increase of $5,054. Additional funding is required to cover the change in charge rate per acre of forest land from 5 cents to 9 cents. Based on the invoice from the State Forester for FY 09, the amount needed to cover the rate increase is $5,054. $13,111 is included for the Emergency Medical Services Council – A total of $13,111 is included for the Emergency Medical Services Council for FY 11. The agency received $13,111 in the FY 10 budget; therefore, this amount represents level funding. Funding requests are determined using a percapita formula based on the 2000 census. The formula was first implemented in FY 01 and calls for annual contributions of $2,500 plus $.15 per County resident. $15,700 is included for the Montgomery County Public Service Authority - A total of $15,700 is included for the PSA for FY 11. These funds are to be used to cover the PSA’s cost of maintaining fire hydrants in the County. $1,600 is included for the Medical Examiner – A total of $1,600 is included for the Medical Examiner for FY 11. The agency received $1,600 in the FY 10 budget; therefore, this amount represents level funding. According to §32.1-283 of the Code of Virginia, the medical examiner is

OTHER AGENCIES paid $20 per case. This recommendation provides the fee for 80 cases. Through January 2010, $640 has been expended, representing 32 cases. Total costs for FY 09 and FY 08 were $980 and $760, respectively; therefore, level funding is approved for FY 11. $25,000 is included for the Regional 911 Emergency Communications Authority – A total of $25,000 is included as the County’s share of the Regional 911 Emergency Communications Authority project. The regional 911 authority is being established to improve communications systems used by law enforcement and emergency personnel in the region. Future plans include housing the consolidated communications center and a central Emergency Operations Center in Montgomery County’s new public safety facility. The County, the Towns, and Virginia Tech previously each provided $25,000 toward the project. This recommendation continues the County’s share of funding at the same level.

PAYMENTS TO EDUCATIONAL/CULTURAL AGENCIES $35,680 is included for New River Community College, an increase of $1,601 or 4.7% – A total of $35,680 is included for the New River Community College for FY 11. The agency received $34,079 in the FY 10 final approved budget. The County’s funding as well as funding from other local contributing localities is based on a weighted average, local participation formula adopted when the college was established. The formula is a function of three components including: population, true property value, and student enrollment with the greatest weight attributed to student enrollment. The following table illustrates the fund allocation from Montgomery County and surrounding areas. Funds are used for site development costs for capital projects which are not funded by the state. Earmarking these monies for the local share of capital projects will preclude the College from asking localities for additional funds to cover site development costs. Locality Population Montgomery 81,562 Pulaski Giles Floyd Radford Total

34,391 16,518 15,094 12,571 160,136

Prop. Values

51% $8,340,083,100 59% 21% $2,450,437,600 17% 10% $1,049,138,100 7% 9% $1,389,161,700 10% 8% $908,054,900 6% 100% $14,136,875,400 100%

Student Enrollment

1,755 47% 870 23% 539 14% 260 7% 346 9% 3,770 100%

Funding

$35,680 50% $15,445 22% $8,668 12% $5,710 8% $5,976 8% $71,479 100%

$5,000 is included for The Lyric Council, Inc. – A total of $5,000 is included for The Lyric Council, Inc. for FY 11. The agency received $5,000 in the FY 10 budget; therefore, this amount represents level funding. The Lyric Theatre is home to many music, theatrical, and film venues. This funding equals the amount provided to the Smithfield Plantation and the Montgomery Museum. $5,000 is included for the Montgomery Museum and Lewis Miller Regional Art Center, Inc. – A total of $5,000 is included for the Montgomery Museum and Lewis Miller Regional Art Center, Inc. for FY 11 to cover operational costs. The $5,000 will cover costs for building maintenance as well as other general operations. This funding recommendation equals the amount provided to the Smithfield Plantation and the Lyric Council. $5,000 is included for the Smithfield Plantation – A total of $5,000 is included for the Smithfield Plantation for FY 11. The agency received $5,000 in the FY 10 budget; therefore, this amount

OTHER AGENCIES represents level funding. This funding recommendation equals the amount provided to the Montgomery Museum and the Lyric Council. $8,114 is included for the Riner Cannery – A total of $8,114 is included for the Riner Cannery for FY 11. In prior years, the Board of Supervisors has appropriated $16,228 as supplemental appropriations to Montgomery County Public Schools to operate the Cannery. In FY 08, the Cannery had operational costs of $4,025. Funding was decreased in FY 10 based on new projected costs of operations. Level funding is provided for FY 11. $5,000 is included for the Rosa Peters Community Park – A total of $5,000 is included for the Rosa Peters Community Park for FY 11. The agency received $5,000 in the FY 10 budget; therefore, this amount represents level funding. Playground facilities, basketball courts, and a swimming pool allow children and adults the opportunity for community recreation. The park also has a pavilion available for community use upon request. The funds will help maintain two positions, a lifeguard and playground supervisor, as well as offset operational and maintenance costs.

PAYMENTS TO ENVIRONMENTAL AGENCIES $33,344 is included for the New River Valley Planning District Commission (NRVPDC) – A total of $33,344 was requested by the NRVPDC for FY 11. The NRVPDC serves as a planning and coordinating body for the localities of Planning District Four. Its mission is to identify and analyze regional issues and facilitate decision-making to resolve those issues, to serve as an information resource through the regional database, and to develop local and regional plans or strategies that will strengthen local governments’ ability to serve their citizens. The requested amount is based on $1.23 per capita rate (unchanged from FY 10) for the County, excluding the towns of Blacksburg and Christiansburg and Virginia Tech. $11,455 is included for the Skyline Soil and Water Conservation District – A total of $12,269 was requested by the Skyline Soil and Water Conservation District for FY 11, which is an increase of $814 over the actual funding received in FY 10. Many of the services provided by the District are to landowners and other consumers regarding general soil quality and management information and referral. The agency promotes conservation techniques and better water quality by offering an annual Grazing School throughout the New River Valley, which includes classes on plant science and grazing techniques for livestock. $700 is included for the New River-Highland Resource Conservation and Development Council – A total of $700 was requested by the New River-Highland Resource Conservation and Development Council for FY 11. The council provides regional education, training, and technical assistance on conservation and sustained use of natural resources. The agency receives additional funding from 11 other cities and counties as well as 9 planning and conservation districts. Funding from each jurisdiction is based on a set rate across the board and not based on population. $81,840 is included for the V.P.I. Cooperative Extension Services – A total of $81,840 was requested by the V.P.I. Cooperative Extension Services for FY 11. The agency received $81,840 in the FY 10 budget; therefore, this amount represents level funding. Cooperative Extension provides researchbased information to residents in the areas of Agriculture, Horticulture, Human and Family Resources and Youth Development. The County fully funds two full-time agents housed in the County; and provides 40% of funding for a part-time Master Gardner with Floyd, Pulaski, and Giles Counties each

OTHER AGENCIES paying 20% of the cost. The County also partially funds a Family and Consumer Science Agent and a Dairy Science Agent. Finally, the County funds 100% of a part-time 4-H technician position.

PAYMENTS TO ECONOMIC DEVELOPMENT AGENCIES $1,161 is included for the Montgomery County Chamber of Commerce – A total of $1,161 was included for dues payable to the Montgomery County Chamber of Commerce in FY 10. Therefore, this recommendation represents level funding. The Chamber works to promote tourism and economic development to prospective newcomers. $15,036 is included for the New River Valley Airport Commission – A total of $18,845 was requested by the New River Valley Airport Commission for FY 11, an increase of $3,809. The agency received $15,036 in the FY 10 budget. Funding requested is determined using a formula which is a function of jurisdictions’ populations, distance from the airport, and business activity generated at the Airport by industries in respective jurisdictions. In 2010, the localities who participate in the Joint Budget Process provided 37.67% of the Airport’s total operating budget. $72,369 is included for the NRV Economic Development Alliance – A total of $83,629 was requested by the NRV Economic Development Alliance for FY 11 and level funding is provided. The Alliance has a funding formula of $1 per capita for each member jurisdiction. The Towns of Blacksburg and Christiansburg are included in the population figure used to derive the budget request for Montgomery County; therefore, the funded amount is $72,369 plus the $11,000 provided by the Towns for a total of $83,369 to cover the population of Montgomery County. Of the 10 jurisdictions who fund the Alliance, Montgomery County and the Towns of Blacksburg and Christiansburg provided 44% of the local government funding, and 30% of the total operating budget in FY 10. Funding Source Montgomery County Christiansburg Blacksburg Total MC Pulaski County Dublin Town of Pulaski Total Pulaski Giles County Pearisburg Total Giles Floyd County Town of Floyd Total Floyd City of Radford Total Local Govt' Private Sector Other - Interest Grand Total

FY 10

$72,369 $5,000 $4,200 $81,569 $35,127 $1,500 $6,000 $42,627 $16,157 $1,000 $17,157 $13,874 $0 $13,874 $10,200 $165,427 $109,900 $0 $275,327

% of Total

26.28% 1.82% 1.53% 29.63% 12.76% 0.54% 2.18% 15.48% 5.87% 0.36% 6.23% 5.04% 0.00% 5.04% 3.70% 60.08% 39.92% 0.00% 100.00%

% of Gov't Funding

39.19% 2.71% 2.27% 44.18% 19.02% 0.81% 3.25% 23.09% 8.75% 0.54% 9.29% 7.51% 0.00% 7.51% 5.52% 100.00%

FY 11 Req. % of Total

$83,629 $5,000 $6,000 $94,629 $35,127 $1,500 $6,000 $42,627 $16,657 $1,000 $17,657 $13,874 $0 $13,874 $15,859 $184,646 $109,900 $5,454 $300,000

27.88% 1.67% 2.00% 31.54% 11.71% 0.50% 2.00% 14.21% 5.55% 0.33% 5.89% 4.62% 0.00% 4.62% 5.29% 61.55% 36.63% 1.82% 100.00%

% of Gov't Funding

45.29% 2.71% 3.25% 51.25% 19.02% 0.81% 3.25% 23.09% 9.02% 0.54% 9.56% 7.51% 0.00% 7.51% 8.59% 100.00%

$5,000 is included for Membership in the Virginia’s First Regional Industrial Facility Authority – A total of $5,000 was requested by the Virginia’s First Regional Industrial Facility Authority for FY 11, which is level funding. In July 1999, the Board of Supervisors authorized participation in the Virginia First Regional Industrial Facility Authority. The Authority was created to promote economic development in the New River Valley. The current project is the New River Valley Commerce Park.

OTHER AGENCIES $1,500 is included for Membership in the Virginia Institute on Local Government – A total of $1,500 was requested by the Virginia Institute on Local Government for FY 11, which is level funding. The Institute, located at the University of Virginia, provides direct technical assistance and conducts specialized research projects, training, and leadership programs. Staff responds to inquiries on a wide variety of local government topics and provides in-depth research on inquiries with broad multijurisdictional applications. Information technology support services are also available. This recommendation provides funds necessary for membership in the Institute. Benefits of membership include priority access to Institute resources and discounts on publications and training opportunities. Membership dues will remain unchanged for FY 11. $19,700 is included for the Metropolitan Planning Organization (MPO), which is a decrease of $1,468 – A total of $19,700 is included for the MPO for FY 11, which includes $8,700 for MPO and $11,000 for the Smart Way Bus. The Blacksburg, Christiansburg, Montgomery Area Metropolitan Planning Organization was established by the Board of Supervisors on January 13, 2003 to evaluate regional transportation needs and any requirements of the Clean Air Act. To receive funds from the Federal Government, a local match is required. The local match for FY 11 is $19,700 ($8,700 is dedicated to MPO Planning and $11,000 to the Smart Way Bus). The decrease of $1,468 for the Smart Way Bus is due to a fare increase that went into effect on January 1, 2010. The Smart Way Bus operating expenses are expected to drop thereby reducing the local match requirement. $55,851 is included for Participation in the New River Valley Commerce Park Project – A total of $55,851 is requested for participation in the New River Valley Commerce Park Project for FY 11. The agency received the same amount in the FY 10 budget; therefore, this amount represents level funding. The County holds 20,309.6 shares of the project. There are ten other member jurisdictions providing 86.4% of the funding. The service provided to the eleven members of the NRV Commerce Park Project Participation Committee is the opportunity to participate in a larger economic development project than any one locality can undertake on its own. In FY 02, Montgomery County agreed to purchase the 169.17 shares made available by the withdrawal of Wythe County. In FY 03, the project completed the acquisition of 326 acres in Pulaski County, and another 205 acres in Phase II. Construction of one mile of access road is complete and 40 acres of the site are graded. The recommendation provides funding for the County’s shares which cover debt service and administration costs for the project. $50,000 is included for Participation in the Virginia Tech/Montgomery Regional Airport Authority – A total of $50,000 was requested by the Virginia Tech/Montgomery Regional Airport Authority for FY 11. The agency received $50,000 in the FY 10 budget; therefore, this amount represents level funding. The Virginia General Assembly created the Authority in 2002. Member jurisdictions include Virginia Tech, the towns of Blacksburg and Christiansburg, and Montgomery County. The Authority was created to develop a regional authority that would serve surrounding corporate and general aviation markets. Each participating member is to contribute a portion of the subsidy for the airport’s operating budget. According to the Virginia Department of Aviation’s 2004 Economic Impact Analysis, the airport was responsible for a $760,000 increase in economic activity in 2004.

OTHER AGENCIES Department Description and Financial Data Human Service Agencies FY 09 Revised PAYMENTS New River Valley Detention Home New River Valley Free Clinic New River Community Action Women's Resource Center New River Family Shelter New River Valley Literacy Volunteers YM CA New River Valley Community Services Board State and Local Hospital Program New River Valley Agency on Aging Council on Human Relations New River Valley Senior Services Boys and Girls Club Brain Injury Services NRV CARES Fairview District Home M ountain Valley Charities Goodwill Industries/NRV Workshop TOTAL EXPENDITURES

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

267,128 30,994 87,478 47,012 5,051 6,170 1,325 196,499 18,699 30,652 1,500 13,228 10,000 1,000 4,560 45,839 5,500 17,942 790,577

FY 09 Actual $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

267,128 30,994 87,478 47,012 5,051 6,170 1,325 196,499 15,989 24,799 1,500 13,228 10,000 1,000 4,560 45,839 5,500 14,687 778,759

FY 10 Approved $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

305,034 30,994 87,478 47,012 5,051 6,170 146,499 30,652 1,500 13,228 10,000 1,000 4,560 39,540 17,942 746,660

FY 11 Base $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

FY 11 Addenda

305,034 30,994 87,478 47,012 5,051 6,170 146,499 30,652 1,500 13,228 10,000 4,560 39,540 17,942 745,660

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

FY 11 Approved

40,490 (6,382) (9,631) (2,930) (1,500) (1,543) 800 (1,647) (791) 16,866

Change App 10/ App 11

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

345,524 30,994 81,096 37,381 5,051 6,170 143,569 30,652 11,685 10,000 800 2,913 38,749

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $

40,490 (6,382) (9,631) (2,930) (1,500) (1,543) (200) (1,647) (791)

$ $

17,942 762,526

$ $ 15,866

Public Safety Agencies FY 09 Revised PAYMENTS State Fire Prevention Emergency M edical Services Council Public Service Authority 911 Emergency Communication Center M edical Examiner TOTAL EXPENDITURES

$ $ $ $ $ $

6,325 13,111 128,000 25,000 1,600 174,036

FY 09 Actual $ $ $ $ $ $

8,855 13,111 127,055 980 150,001

FY 10 Approved $ $ $ $ $ $

6,325 13,111 15,700 1,600 36,736

FY 11 Base $ $ $ $ $ $

FY 11 Addenda

6,325 13,111 15,700 1,600 36,736

$ $ $ $ $ $

FY 11 Approved

5,054 25,000 30,054

$ $ $ $ $ $

11,379 13,111 15,700 25,000 1,600 66,790

Change App 10/ App 11 $ 5,054 $ $ $ 25,000 $ $ 30,054

Educational/Cultural Agencies FY 09 Revised PAYMENTS New River Community College Lyric Theatre M ontgomery M useum Smithfield Plantation League of Women Voters Riner Cannery Rosa Peters Community Park TOTAL EXPENDITURES

$ $ $ $ $ $ $ $

31,940 5,000 59,000 5,000 16,228 5,000 122,168

FY 09 Actual $ $ $ $ $ $ $ $

31,940 5,000 59,000 5,000 5,000 105,940

FY 10 Approved $ $ $ $ $ $ $ $

34,079 5,000 5,000 5,000 8,114 5,000 62,193

FY 11 Base $ $ $ $ $ $ $ $

34,079 5,000 5,000 5,000 8,114 5,000 62,193

FY 11 Addenda

+ $ $ $ $ $ $ $ $

1,601 1,601

FY 11 Approved $ $ $ $ $ $ $ $

35,680 5,000 5,000 5,000 8,114 5,000 63,794

Change App 10/ App 11 $ 1,601 $ $ $ $ $ $ $ 1,601

OTHER AGENCIES Environmental Agencies FY 09 Revised PAYMENTS NRV Planning District Commission Skyline Soil-Water Conservation District New River-Highland Resource Conservation VPI Cooperative Extension Services TOTAL EXPENDITURES

$ $ $ $ $

33,344 11,455 700 84,857 130,356

FY 09 Actual $ $ $ $ $

33,344 11,455 700 72,492 117,991

FY 10 Approved $ $ $ $ $

33,344 11,455 700 81,840 127,339

FY 11 Base $ $ $ $ $

FY 11 Addenda

33,344 11,455 700 81,840 127,339

$ $ $ $ $

FY 11 Approved

= -

$ $ $ $ $

33,344 11,455 700 81,840 127,339

Change App 10/ App 11 $ $ $ $ $

Economic Development Agencies FY 09 Revised PAYMENTS M ontgomery County Chamber of Commerce NRV Airport Commission NRV Economic Development Alliance Virginia's First Regional Industrial Authority Virginia Institute on Local Government M etropolitan Planning Organization NRV Commerce Park Project Foreign Trade Zone VT/M ontgomery Airport Authority TOTAL EXPENDITURES

ď&#x20AC;

$ $ $ $ $ $ $ $ $ $

12,666 15,036 83,369 5,000 1,500 17,200 55,851 50,000 240,622

FY 09 Actual $ $ $ $ $ $ $ $ $ $

12,671 15,036 83,369 5,000 1,500 15,920 55,851 50,000 239,347

FY 10 Approved $ $ $ $ $ $ $ $ $ $

1,161 15,036 72,369 5,000 1,500 21,168 55,851 50,000 222,085

FY 11 Base $ $ $ $ $ $ $ $ $ $

1,161 15,036 72,369 5,000 1,500 21,168 55,851 50,000 222,085

FY 11 Addenda

+ $ $ $ $ $ $ $ $ $ $

(1,468) (1,468)

FY 11 Approved

= $ $ $ $ $ $ $ $ $ $

1,161 15,036 72,369 5,000 1,500 19,700 55,851 50,000 220,617

Change App 10/ App 11 $ $ $ $ $ $ (1,468) $ $ $ $ (1,468)

CONTINGENCIES - GENERAL

Citizens

Board of Supervisors

County Administrator

Contingencies

General

Special

   

CONTINGENCIES - GENERAL Budget Summary FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

FY 11 Addenda

Change App 10/ App 11

FY 11 Approved

EXPENDITURES BY DEPARTMENT Contingencies-General TOTAL EXPENDITURES

$ $

242,832 242,832

$ $

371,400 371,400

$ $

371,400 371,400

$ $

371,400 371,400

$ $

EXPENDITURES BY CLAS S IFICATION General Contingencies TOTAL EXPENDITURES

$ $

242,832 242,832

$ $

371,400 371,400

$ $

371,400 371,400

$ $

371,400 371,400

$ $

REVENUE BY CLAS S IFICATION Local Recovered Costs TOTAL DES IGNATED REVENUE

$ $

TOTAL UNDES IGNATED REVENUE

242,832

371,400

TOTAL REVENUES

242,832

371,400

CONTINGENCIES - GENERAL Division Description This Division provides for contingency reserves to pay for unanticipated expenditures that arise during the year that have not been included in the approved budget or expenditures that have been approved but the details of the expenditure have yet to be resolved. The County has two types of contingencies â&#x20AC;&#x201C; General and Special. The General Contingency is established to pay for unknown and unanticipated expenditures that arise during the year that have not been included in the approved budget. The Special Contingency serves as a holding account for known issues/expenditures the details of which have yet to be resolved.

CONTINGENCIES - GENERAL Department Description and Financial Data Contingencies - General The General Contingencies department provides for a general contingency reserve to pay for unknown and unanticipated expenditures that arise during the year that have not been included in the approved budget. FY 09 Revised EXPENDITURES BY DEPARTMENT Contingencies-General

242,832

FY 09 Actual $

FY 10 Approved -

371,400

FY 11 Base $

371,400

FY 11 Addenda

+ $

= -

FY 11 Approved $

371,400

Change App 10/ App 11 $

CONTINGENCIES - SPECIAL

Citizens

Board of Supervisors

County Administrator

Contingencies

General

Special

ď&#x20AC;

CONTINGENCIES - SPECIAL Budget Summary FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

FY 11 Addenda

Change App 10/ App 11

FY 11 Approved

EXPENDITURES BY DEPARTMENT Contingencies-Special TOTAL EXPENDITURES

$ $

127,258 127,258

$ $

50,000 50,000

$ $

50,000 50,000

$ $

262,500 262,500

$ $

312,500 312,500

$ 262,500 $ 262,500

EXPENDITURES BY CLAS S IFICATION Contingencies-Special TOTAL EXPENDITURES

$ $

127,258 127,258

$ $

50,000 50,000

$ $

50,000 50,000

$ $

262,500 262,500

$ $

312,500 312,500

$ 262,500 $ 262,500

REVENUE BY CLAS S IFICATION Local Recovered Costs TOTAL DES IGNATED REVENUE

$ $

TOTAL UNDES IGNATED REVENUE

127,258

50,000

262,500

312,500

$ 262,500

TOTAL REVENUES

127,258

50,000

262,500

312,500

$ 262,500

$ $

CONTINGENCIES - SPECIAL Division Description This Division provides for contingency reserves to pay for unanticipated expenditures that arise during the year that have not been included in the budget or expenditures that have been approved but the details of the expenditure have yet to be resolved. The County has two types of contingencies – General and Special. The General Contingency is established to pay for unknown and unanticipated expenditures that arise during the year that have not been included in the budget. The Special Contingency serves as a holding account for known issues/expenditures of which the details have yet to be resolved.

Base Budget Discussion Special Contingencies serves as a ―holding account‖ by setting dollars aside until issues are resolved, and monies—if needed—are distributed among the appropriate functions. There is no actual base budget for this Division. Funds held in Special Contingencies that are not used within the fiscal year revert to General Fund Balance at year end. For fiscal year 2010, funds were held in this account and distributed among departments as needed for the following: $50,000 is Held to Cover Additional Local Matching Costs for the Comprehensive Services Act – A total of $50,000 is held in abeyance for local matching costs in excess of the amount included in the Comprehensive Services Act Division Budget-510 based on historical expenditures and the County's 28.34% local match. If these funds are not needed, the funding will return to the County's General Fund Balance. This amount was reduced 50% from the $100,000 previously held. A detailed explanation can be found under the Comprehensive Services Act budget (Tab 510).

CONTINGENCIES - SPECIAL Department Description and Financial Data Contingencies - Special The Special Contingency serves as a holding account for known issues/expenditures of which the details have yet to be resolved. Should the funds not be needed, they will revert to General Fund Balance. FY 09 Revised EXPENDITURES BY DEPARTMENT Contingencies-Special

127,258

FY 09 Actual $

FY 10 Approved -

50,000

FY 11 Base $

50,000

FY 11 Addenda

+ $

262,500

FY 11 Approved $

312,500

Change App 10/ App 11 $ 262,500

LAW LIBRARY

Citizens

General Assembly

Circuit Courts

Law Library

   

LAW LIBRARY Budget Summary FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

FY 11 Addenda

Change App 10/ App 11

FY 11 Approved

EXPENDITURES BY DEPARTMENT Law Library TOTAL EXPENDITURES

$ $

17,600 17,600

$ $

7,163 7,163

$ $

17,600 17,600

$ $

17,600 17,600

$ $

17,600 17,600

$ $

EXPENDITURES BY CLAS S IFICATION Operations & M aintenance Capital Outlay TOTAL EXPENDITURES

$ $ $

17,600 17,600

$ $ $

7,163 7,163

$ $ $

17,600 17,600

$ $ $

17,600 17,600

$ $ $

17,600 17,600

$ $ $

REVENUE BY CLAS S IFICATION Interest Fees (To)/From Fund Balance TOTAL DES IGNATED REVENUE

$ $ $ $

1,000 14,000 2,600 17,600

$ $ $ $

4,356 16,676 21,032

$ $ $ $

1,000 14,000 2,600 17,600

$ $ $ $

1,000 14,000 2,600 17,600

$ $ $ $

1,000 14,000 2,600 17,600

$ $ $ $

TOTAL UNDES IGNATED REVENUE

(13,868)

TOTAL REVENUES

17,600

7,163

17,600

LAW LIBRARY Division Description The Law Library provides legal information resources for attorneys and the courts. This division is selfsupporting from fees assessed on civil and criminal trials.

LAW LIBRARY Department Description and Financial Data Law Library The Law Library provides legal information resources for attorneys and the courts. Fees are used to support a telephone line, books and subscriptions, and Internet services to upgrade the library. FY 09 Revised EXPENDITURES BY DEPARTMENT Law Library

ď&#x20AC;

17,600

FY 09 Actual $

7,163

FY 10 Approved $

17,600

FY 11 Base $

17,600

FY 11 Addenda

+ $

= -

FY 11 Approved $

17,600

Change App 10/ App 11 $

MONTGOMERY COUNTY PUBLIC SCHOOLS

Citizens

Board of Supervisors

School Board

Montgomery County Public Schools

School Cafeteria Fund

ď&#x20AC;

School Operating Fund

MONTGOMERY COUNTY PUBLIC SCHOOLS Budget Summary FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

FY 11 Addenda

Change App 10/ App 11

FY 11 Approved

EXPENDITURES BY DEPARTMENT School Operating Fund School Cafeteria Fund TOTAL EXPENDITURES

$ $ $

101,754,693 4,197,715 105,952,408

$ $ $

98,656,582 4,152,161 102,808,742

$ $ $

96,424,724 3,772,715 100,197,439

$ $ $

87,304,529 3,804,715 91,109,244

$ $ $

1,312,291 1,312,291

$ $ $

88,616,820 3,804,715 92,421,535

$ $ $

(7,807,904) 32,000 (7,775,904)

EXPENDITURES BY CLASSIFICATION Instruction Admin/Attend/Health Transportation Operations & Maintenance Non-Instruction School Nutrition Restoration of County Funds Additional County Funds TOTAL EXPENDITURES

$ $ $ $ $ $ $ $ $

75,198,022 3,883,170 6,282,934 16,277,617 112,950 4,197,715 105,952,408

$ $ $ $ $ $ $ $ $

74,481,567 3,810,940 5,222,735 15,019,598 121,741 4,152,161 102,808,742

$ $ $ $ $ $ $ $ $

74,775,041 3,974,854 4,509,496 13,152,849 12,484 3,772,715 100,197,439

$ $ $ $ $ $ $ $ $

68,352,835 3,527,493 4,169,542 12,556,336 10,614 3,804,715 (702,080) (610,211) 91,109,244

$ $ $ $ $ $ $ $ $

702,080 610,211 1,312,291

$ $ $ $ $ $ $ $ $

68,352,835 3,527,493 4,169,542 12,556,336 10,614 3,804,715 92,421,535

$ $ $ $ $ $ $ $ $

(6,422,206) (447,361) (339,954) (596,513) (1,870) 32,000 (7,775,904)

REVENUE BY CLASSIFICATION Sales Taxes Basic Aid Other SOQ Incentive Programs Categorical Lottery Funded Programs Federal Funds Other Local Funds State Recordation Other State Funds State Construction Fund Balance Interest General Fund Transfer TOTAL DESIGNATED REVENUE

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $

10,453,439 30,741,285 10,862,798 622,000 280,445 4,529,688 5,835,182 2,844,072 186,658 60,642 263,158 39,273,041 105,952,408

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $

9,693,183 30,920,333 11,276,981 638,209 11,304 4,280,245 6,782,827 3,024,490 285,259 38,158 35,758 35,919,887 102,906,634

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $

10,301,727 27,795,113 10,816,909 622,000 374,103 3,649,244 8,710,022 2,565,614 186,658 72,069 35,103,980 100,197,439

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $

9,812,643 25,148,960 8,531,284 875,563 448,243 2,821,009 5,609,973 2,597,614 148,467 72,069 641,519 34,401,900 91,109,244

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $

1,312,291 1,312,291

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $

9,812,643 25,148,960 8,531,284 875,563 448,243 2,821,009 5,609,973 2,597,614 148,467 72,069 641,519 35,714,191 92,421,535

$ $ $ $ $ $ $ $ $ $ $ $ $ $ $

(489,084) (2,646,153) (2,285,625) 253,563 74,140 (828,235) (3,100,049) 32,000 (38,191) 641,519 610,211 (7,775,904)

TOTAL UNDESIGNATED REVENUE

TOTAL REVENUES

105,952,408

100,197,439

91,109,244

1,312,291

92,421,535

(97,892) 102,808,742

(7,775,904)

MONTGOMERY COUNTY PUBLIC SCHOOLS Division Description The Montgomery County Public Schools (MCPS) serves 9,561 students through 12 elementary schools (grades K-5), four middle schools (grades 6-8), four high schools (grades 9-12), and central administrative offices. MCPS also provides two alternative education schools and well-received adult and community education programs. In addition to the regular education and special education programs other programs include: Title I; elementary art, music, and physical education; elementary, middle, and high school guidance; comprehensive career and technical education; gifted education; programs for at risk students; and extensive extracurricular activities in athletics, fine arts, and academic competitions. MCPS employs over 1,075 instructional personnel and 447 non-instructional support personnel. The average operational expenditure per pupil for FY 2007-2008 was $9,798. The seven elected members of the School Board and the Superintendent of Schools provide leadership and management for the school division.

Budget Discussion $88,616,820 is provided for the School Operating Fund – $88,616,820 in total funding is provided for the School Operating Fund, which represents a decrease of $7,807,904 from the FY 10 Approved Budget. Of this amount, County General Fund Dollars total $35,714,191, an increase of $610,211 from the FY 10 Approved Budget. State funding reductions have reduced the Schools’ operating budget by $9,143,334. Recognizing the shortfall in County revenue, the School Board’s proposed budget included a 2% or $702,080 reduction in County dollars. To help offset the state reductions, funding is provided to restore the $702,080 reduction proposed by the schools and adds an additional $610,211. This addition provides a $1,312,291 net increase over the School Board’s proposed budget for FY 11. The approved budget also reflects the inclusion of $641,519 in one-time only funds as adopted by the School Board.

School Operating Fund FY 10 Approved Budget FY 11 School Board Proposed FY 11 Reconciled State Budget FY 11 County Approved

Designated State, Federal, Local Dollars $ 61,320,744 $ 56,465,156 $ 53,174,649 $ 52,902,629

County Dollars $ 35,103,980 $ 34,401,900 $ 34,401,900 $ 35,714,191

Additional County Dollars Added Over School Board Proposed

$ $ $ $

Total 96,424,724 90,867,056 87,576,549 88,616,820 $

1,312,291

$3,804,715 is provided for the School Cafeteria Fund – $3,804,715 in total funding is provided for the School Cafeteria Fund, which represents an increase of $32,000 from the FY 10 Approved Budget.

MONTGOMERY COUNTY PUBLIC SCHOOLS Department Description and Financial Data School Operating Fund The School Operating Budget provides the funds as required to comply with the State Standards of Quality (SOQ) and to meet the Federal requirements under the No Child Left Behind (NCLB) legislation. The budget also incorporates local programs as requested by the community. FY 09 Revised EXPENDITURES BY DEPARTMENT School Operating Fund

$ 101,754,693

FY 09 Actual $

98,656,582

FY 10 Approved $

96,424,724

FY 11 Base $

FY 11 Addenda

87,304,529

$ 1,312,291

Change App 10/ App 11

FY 11 Approved $

88,616,820

(7,807,904)

School Cafeteria Fund The School Nutrition program operates as a separate fund and is self sustaining for the cost of labor, food supplies, expendable supplies, and equipment repair. Major capital expenditures, utilities, and liability insurance are provided through the school divisionâ&#x20AC;&#x2122;s operating budget. Revenues are received from the sale of breakfast, lunch, ala-carte items, catering, and reimbursements from Federal nutrition programs. FY 09 Revised EXPENDITURES BY DEPARTMENT School Cafeteria Fund

4,197,715

FY 09 Actual $

4,152,161

FY 10 Approved $

3,772,715

FY 11 Base $

3,804,715

FY 11 Addenda

+ $

= -

Change App 10/ App 11

FY 11 Approved $

3,804,715

32,000

MONTGOMERY COUNTY PUBLIC SCHOOLS CAPITAL CONSTRUCTION

Citizens

Board of Supervisors

School Board

Montgomery County Public Schools School Capital Construction



MONTGOMERY COUNTY PUBLIC SCHOOLS CAPITAL CONSTRUCTION Budget Summary FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

FY 11 Addenda

Change App 10/ App 11

FY 11 Approved

EXPENDITURES BY DEPARTMENT School Capital Construction TOTAL EXPENDITURES

$ 2,367,772 $ 2,367,772

$ $

EXPENDITURES BY CLASSIFICATION Personal Services Operations & Maintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ 2,367,772 $ 2,367,772

$ $ $ $

REVENUE BY CLASSIFICATION General Fund Transfer Fund Balance/Other Revenue Transfer to Debt Service TOTAL DESIGNATED REVENUE

$ 2,367,772 $ $ $ 2,367,772

$ $ $ $

1,640,871 1,640,871

TOTAL UNDESIGNATED REVENUE

TOTAL REVENUES

$ 2,367,772

Total Authorized Personnel (FTE)

$ $ 1,873,545 $ (1,873,545) $ -

$ $ 1,893,883 $ (1,893,883) $ -

$ $ $ $

$ $ 1,893,883 $ (1,893,883) $ -

$ $ $ $

$ (1,640,871)

20,338 (20,338) -

MONTGOMERY COUNTY PUBLIC SCHOOLS CAPITAL CONSTRUCTION Division Description The School Capital Construction Fund is used to fund the capital costs of future school capital project needs. Dollars earmarked for this fund will be used in future years for new school capital construction.

Budget Discussion $1,893,883 is Transferred to the Debt Service Fund for School Debt Service â&#x20AC;&#x201C; $1,893,883 is transferred to the Debt Service Fund for School Debt Service. In prior years, the County earmarked 4 cents of the tax rate for new school construction. In FY 10, the County transferred $1,873,545 from this fund to cover a portion of debt service costs for the 2008 debt issued for new schools. For FY 11, the transfer requirement is $1,893,883. The chart below shows the use of funds over the past two fiscal years. Total New School Construction Account Used for Debt Service in FY 10 Used for Debt Service in FY 11 Balance for Future Years

$6,849,808 ($1,873,545) ($1,893,883) $3,082,380

MONTGOMERY COUNTY PUBLIC SCHOOLS CAPITAL CONSTRUCTION Department Description and Financial Data School Capital Construction FY 09 Revised EXPENDITURES BY DEPARTMENT School Capital Construction

$ 2,367,772

FY 09 Actual $

FY 10 Approved -

FY 11 Base -

FY 11 Addenda

+ -

= -

Change App 10/ App 11

FY 11 Approved $

GENERAL GOVERNMENT DEBT SERVICES

Citizens

Board of Supervisors

County Administrator

General Government Debt Services

County Debt Service

School Debt Service

    

GENERAL GOVERNMENT DEBT SERVICES Budget Summary FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

FY 11 Addenda

FY 11 Approved

Change App 10/ App 11

EXPENDITURES BY DEPARTMENT County Debt Service School Debt Service Reserve Funds Debt Service Contingency TOTAL EXPENDITURES

$ 4,976,993 $ 8,956,454 $ $ 125,606 $ 14,059,053

$ $ $ $ $

4,976,992 8,955,299 13,932,291

$ 6,329,701 $ 11,820,508 $ 875,000 $ $ 19,025,209

$ 6,210,132 $ 11,200,159 $ 352,692 $ $ 17,762,983

$ $ $ $ $

$ 6,210,132 $ 11,200,159 $ 352,692 $ $ 17,762,983

$ (119,569) $ (620,349) $ (522,308) $ $ (1,262,226)

EXPENDITURES BY CLAS S IFICATION Principal Interest Administrative Costs Future Literary Fund Loan Payments Reserve Funds Debt Service Contingency TOTAL EXPENDITURES

$ 8,080,479 $ 5,828,217 $ 24,751 $ $ $ 125,606 $ 14,059,053

$ $ $ $ $ $ $

8,082,544 5,826,237 23,510 13,932,291

$ 9,876,842 $ 7,413,367 $ 35,000 $ 825,000 $ 875,000 $ $ 19,025,209

$ 10,486,546 $ 6,888,745 $ 35,000 $ $ 352,692 $ $ 17,762,983

$ $ $ $ $ $ $

$ 10,486,546 $ 6,888,745 $ 35,000 $ $ 352,692 $ $ 17,762,983

$ 609,704 $ (524,622) $ $ (825,000) $ (522,308) $ $ (1,262,226)

REVENUE BY CLAS S IFICATION State School Construction General Fund Transfer School Capital Fund Transfer Debt Service Fund Balance Interest/Freed Up Debt Service Reserve TOTAL DES IGNATED REVENUE

$ 227,535 $ 13,831,518 $ $ $ $ 14,059,053

$ $ $ $ $ $

228,132 13,383,528 320,631 13,932,291

$ $ 16,973,985 $ 1,873,545 $ $ 177,679 $ 19,025,209

$ $ 15,623,985 $ 1,893,883 $ 175,000 $ 70,115 $ 17,762,983

$ $ $ $ $ $

$ $ 15,623,985 $ 1,893,883 $ 175,000 $ 70,115 $ 17,762,983

$ $ (1,350,000) $ 20,338 $ 175,000 $ (107,564) $ (1,262,226)

TOTAL UNDES IGNATED REVENUE

TOTAL REVENUES

$ 14,059,053

13,932,291

$ 17,762,983

$ 19,025,209

$ (1,262,226)

GENERAL GOVERNMENT DEBT SERVICES Division Description Included in the Debt Service Budget are principal, interest and administrative fees on long-term outstanding debt. Examples of such debt service accounts are those that are required for the issuance of the general obligation bonds to fund county and public schools, new constructions, building improvements and renovations and to fund other county capital improvements.

Base Budget Discussion The base budget is the estimated minimum cost for providing continued services/operations for each division/department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs approved in the current fiscal year. ($1,262,226) is Removed from the Base Budget â&#x20AC;&#x201C; The base budget is adjusted each year to cover the cost of principal, interest and administrative fees associated with long-term debt. o The FY 10 budget included a one-time transfer of $1,050,000 from the General Fund to provide funds to shave the peak of debt service costs over six years. $175,000 of these funds will be used in FY 11 to offset debt service. o An additional $300,000 was reduced due to debt service savings resulting from the planned issuance of interest free Qualified School Construction Bonds (QSCB) rather than Literary Loan debt at an interest rate of 3%. o The use of funds generated by the four cents of the tax rate previously set aside increased $20,338, for a total of $1,893,883. o The planned use of interest earnings is reduced by $107,564 due to a projected decrease in interest rates. These adjustments were made to reconcile the base budget to the amount of funding required to fund FY 11 debt service requirements. $352,692 in One-time Only Funding is Included as a Contingency â&#x20AC;&#x201C; These funds are one-time only funds that will be used in future years to cover debt service costs. The debt service schedule assumed interest earnings would pay a portion of debt payments in future years. The issuance of QSCB bond payments rather than Literary Loan debt has deferred the first debt service payment until FY 12. Given the low interest rates, a one-time contingency fund will be used to offset interest earnings if they are lower than expected.

GENERAL GOVERNMENT DEBT SERVICES Department Description and Financial Data County Debt Service The County Debt Service budget includes principal, interest and administrative fees for all County long-term outstanding debt. FY 09 Revised EXPENDITURES BY DEPARTMENT County Debt Service

FY 09 Actual

$ 4,976,993

4,976,992

FY 10 Approved

FY 11 Base

$ 6,329,701

$ 6,210,132

FY 11 Addenda

+ $

= -

Change App 10/ App 11

FY 11 Approved $

6,210,132

(119,569)

School Debt Service The School Debt Service budget includes principal, interest and administrative fees for all School long-term outstanding debt. FY 09 Revised EXPENDITURES BY DEPARTMENT School Debt Service

FY 09 Actual

$ 8,956,454

8,955,299

FY 10 Approved

FY 11 Base

$ 11,820,508

$ 11,200,159

FY 11 Addenda

+ $

= -

Change App 10/ App 11

FY 11 Approved $ 11,200,159

(620,349)

Reserve Funds The Reserve Funds budget includes funds transferred from the Board designated Debt Service Reserve Fund and the Rainy Day Fund. These funds will be used to cover a portion of the debt service payments through 2015, allowing the County to “shave the peak” of the debt service costs and alleviating the impact of debt service costs on the real estate tax rate. FY 09 Revised EXPENDITURES BY DEPARTMENT Reserve Funds

FY 09 Actual -

FY 10 Approved -

FY 11 Base

875,000

FY 11 Addenda

352,692

= -

Change App 10/ App 11

FY 11 Approved $

352,692

(522,308)

Debt Service Contingency The Debt Service Contingency budget includes excess funding that is was needed to pay for the County and School existing debt service requirements in FY 08 and FY 09. In FY 06, debt service costs to pay principal and interest payments on outstanding County and School Debt were consolidated into one fund. This contingency holds the unallocated debt service savings that can be used for future debt service. FY 09 Revised EXPENDITURES BY DEPARTMENT Debt Service Contingency

125,606

FY 09 Actual $

FY 10 Approved -

FY 11 Base -

FY 11 Addenda

+ -

= -

Change App 10/ App 11

FY 11 Approved $

MONTGOMERY COUNTY CAPITAL

Citizens

Board of Supervisors

County Capital



MONTGOMERY COUNTY CAPITAL Budget Summary FY 09 Revised

FY 09 Actual

FY 10 Approved

FY 11 Base

FY 11 Addenda

Change App 10/ App 11

FY 11 Approved

EXPENDITURES BY DEPARTMENT County Capital TOTAL EXPENDITURES

$ 1,692,609 $ 1,692,609

$ $

335,720 335,720

$ $

340,000 340,000

$ $

340,000 340,000

$ $

4,280 4,280

EXPENDITURES BY CLAS S IFICATION Personal Services Operations & M aintenance Capital Outlay TOTAL EXPENDITURES

$ $ $ 1,692,609 $ 1,692,609

$ $ $ $

335,720 335,720

$ $ $ $

340,000 340,000

$ $ $ $

340,000 340,000

$ $ $ $

4,280 4,280

REVENUE BY CLAS S IFICATION Transfer from General Fund Transfer to General Fund TOTAL DES IGNATED REVENUE

$ 1,692,609 $ $ 1,692,609

$ 1,692,609 $ (1,867,973) $ (175,364)

$ $ $

335,720 335,720

$ $ $

340,000 340,000

$ $ $

340,000 340,000

$ $ $

4,280 4,280

TOTAL UNDES IGNATED REVENUE

175,364

TOTAL REVENUES

$ 1,692,609

335,720

340,000

4,280

MONTGOMERY COUNTY CAPITAL Division Description The County Capital Fund is used to fund the capital costs of future County capital project needs. Dollars earmarked for this fund will be used in future years for County capital needs.

Budget Discussion $340,000 or One-Half Cent of the Real Estate Tax Rate is Earmarked for Fire and Rescue Capital â&#x20AC;&#x201C; $340,000 or one half cent of the real estate tax rate has been earmarked for Fire and Rescue Capital equipment. One cent of the real estate tax rate is estimated to generate $680,000. In FY 09, the County set aside one cent of the tax rate to provide the Fire and Rescue Commission with an ongoing source of cash-to-capital funding to fund fire and rescue equipment needs. However, due to the current shortfall of General Fund revenue, this was reduced to a half cent of the real estate tax rate for FY 10 and is continued at a half cent for FY 11.

MONTGOMERY COUNTY CAPITAL Department Description and Financial Data County Capital FY 09 Revised EXPENDITURES BY DEPARTMENT County Capital

$ 1,692,609

FY 09 Actual $

FY 10 Approved -

335,720

FY 11 Base $

340,000

FY 11 Addenda

+ $

= -

Change App 10/ App 11

FY 11 Approved $

340,000

4,280