Event Checklist When planning an event, it’s easy to sometimes overlook a detail that may later turn into a headache for you. While not all of these will apply to every event, below is a checklist intended to help make your events run as smoothly as possible. A. Initial Planning __ Research and set date __ Set attendee size and decide how many to invite __ Set details of program, starting and ending time __ Decide upon Gift with Purchase for attendees, determine quantity and place order __ Develop a detailed written budget __ Set up a written planning timeline and areas of responsibility B. Invitations __ How to invite (phone, mail) __ Develop mailing list __ Set mail date __ How to RSVP __ Order postcard invitations through the Online Media Service __ Consider making follow-up phone calls C. Promotion __ Advertising and publicity __ Posters, flyers __ Invite media to cover event if it is unique and newsworthy D. Food and Beverages __ Decide on menu, budget and time(s) for food service __ Arrange for caterer or other method of obtaining, serving food __ If using a caterer, note guarantee date and reconfirm all charges before signing a contract __ Check for table linens, utensils, serving tables, decorations (flowers) __ Clean-up E. Staffing the event __ Make sure a greeter is on duty at least 1/2 hour in advance to greet attendees and collect their contact information __ Calculate how many staff will be needed to assist customers and ring up purchases __ Determine who will manage vendors while setting up and during the event, if appropriate __ Designate a person to restock food and beverages if catering staff is not managing __ Decide if a coat rack is necessary and who will manage that area F. Supplies and printed material __ Order products __ Coat racks __ Inspiration product catalogs from the Online Media Service __ Name tags
PANDORA Store Grand Opening Program
6