CHARTERS FOR GOVERANCE AND MISSION 1
Contents Governance and Mission Chart.........4 Staff Organization Chart.........5 Vestry.......... 6 Commissions.......... 8 The Faith in Action Commission.......... 10 The Stewardship Commission.......... 13 The Liturgy and Music Commission.......... 14 The Evangelism Commission.......... 15
Administrative Committees.......... 16 Buildings and Grounds Committee.......... 18 The Finance Committee.......... 20 The Investment Committee.......... 22 The Personnel Committee.......... 23
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THE VESTRY Tom Keyse, Sr. Warden, Amy Davis, Jr. Warden, Jennifer Allen, David Barr, Neil Burris, Leo Carosella, Kathleen DeMars, Jack Denman, Suni Devitt, Leigh Grinstead, Ned Rule, Jane Schumaker, Elizabeth Springer, Don Wood, The Dean. NonVestry Officers are Mary Kelly, Treasurer, Michael Vente, Secretary.
COMMISSIONS Christian Formation Commission Jennifer Allen, Chair; Neil Burris, Pamela Kniss, Elizabeth Springer, Faith in Action Commission Aims McGuinness, Chair; David Abbott, Susan Chenier, Heidi Harris, Judy Harwell, Meg Parish, Arlin Raedeke, Kris Stoever, Marilyn Stranske, Anna Wadsworth; and Amy Davis and Kathleen DeMars, Vestry. Pastoral Care Commission Linda Paysinger, Chair; David Barr, Vestry; Julie Fletcher, EV Coordinator; Michael Vente, and James Poling, Vergers and Acolytes, Sue Abbott. Stewardship Commission David Ball, Chair; Brian Rivera, Mary Welker-Haddock, Linda Bunnell, Diane Stanbro, Judy Wagner, Rob Wagner, Fran Trujillo, Caroline Tysseland. Liturgy and Music Commission The Dean; Evelyn Hornaday and Charles LaFond, Cathedral Canons, Stephen Tappe, Director of Music, Lyn Loewi, Assistant Organist, Ian Thompson, Sacristan, David Barr, Dean’s Verger, Diane Cast, Altar Guild Directress, Billy Baker, Worship Coordinator.
ADMINISTRATIVE COMMITTEES Buildings and Grounds Committee Don Wood, chair; The Dean; Becky Beall-Moore, Cathedral Administrator; Suni Devitt, Prior Chair; Amy Davis, Junior Warden; Charles LaFond, Canon Steward; Steve Barret, Facilities Manager; Bill Finch, Security and Emergency Preparedness Perry Beaton (Landscape & Gardens), David Rote (Arts & Architecture), Ray Stranske (Clarkson Corporation), Suzanne Satter (Green Team), William McMechen (Artisans) Finance Committee Mary Frances Kelley, chair/Treasurer; Tom Keyse (Senior Warden); The Dean; Becky Beall-Moore, Cathedral Administrator; David Ball, Tom Barrett, Leo Carosella, Suni Devitt, Jane Schumaker, Chuck Thompson Investment Committee Carolyn Daniels, Chair; Will Nicholson; Fox Giles; Mary Frances Kelley; Broach Whitney; Don Wood, The Dean, Becky Beall-Moore, Cathedral Administrator Personnel Committee Jane Shumaker, Chair, Amy Davis, Jr. Warden, Mary Frances Kelley, Treasurer, Jennifer Allen, Suni Devitt, The Dean, The Cathedral Administrator. 3
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Youth
Children
Nursery
Adult
Welcome & Integration Welcome Center
Cooks
Retreats
Catechumenate
Events
Formation Commission
Annual Campaign
Vestry Clergy Staff
Stewardship Commission
Welcome Center
Evangelism Commission
Greeters
Personnel Finance
Administrative Ministries
Ushers
One in a Thousand
Buildings & Grounds Clarkson Corp.
Vergers
Eucharistic Ministers
Acolytes
Altar Guild
Hunger
Mustard Seeds
Learning Garden
Loaves & Fishes St. Francis Apartments
Governance & Mission May 2017
Green Team
Artisans
Arts & Architecture Landscape
Choirs
Liturgy & Music
Concerts
All Worship Services
Giving Tree
Faith in Action Commission
Women’s Homeless Initiative
Investments
Formation
Advocacy
Grants
Major Gifts
Planned Giving
GOVERNANCE
Membership Invitation Pastoral Care Commission
Stewardship
Pastoral Friends
Pastoral Visitors
Lay Eucharistic Visitors
Events
Youth Minister
Worship Coordinator
Sacristan
Wilderness Staff
Admin. Asst./ Children’s Minister
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Able Staff
Worship Department
Canon Steward
Director of Christian Formation
Security
Facilties Manager
Nursery Staff
Payroll Company
Cathedral Administrator
Dean
Assistant to the Cathedral Canons
Director of Music
Accountant
Director of Comm.
Canon for Cathedral Life
Project Manager
Assistant Cathedral Administrator
Music Administrator
Staff Organization Chart
Minister of Welcome & Integration
Transitional Deacon
Staff Singers
Assistant Organist
Vestry
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The Vestry
May 15, 2017 Purpose The Vestry of Saint John’s Episcopal Cathedral is the governing board of the parish. Vestry members are elected by the Saint John’s Episcopal Cathedral communicants in good standing at the Annual Meeting. Together with the Dean of the Cathedral, they are entrusted with responsibility to discern the mission of the Cathedral and to set goals and priorities to support that mission. Canon 14 of The Episcopal Church describes the work of Parish Vestries as follows: Sec. 1. In every Parish of this Church the number, mode of selection, and term of office of Wardens and Members of the Vestry, with the qualifications of voters, shall be such as the State or Diocesan law may permit or require, and the Wardens and Members of the Vestry selected under such law shall hold office until their successors are selected and have qualified. Sec. 2. Except as provided by the law of the State or of the Diocese, the Vestry shall be agents and legal representatives of the Parish in all matters concerning its corporate property and the relations of the Parish to its Clergy. Sec. 3. Unless it conflicts with the law as aforesaid, the Rector, or such other member of the Vestry designated by the Rector, shall preside in all the meetings of the Vestry The Vestry’s Duties Include • Electing the Dean and working in partnership with the Dean in the oversight of all aspects of the life of the Cathedral community. • Establishment of policies to ensure ministry is carried out in accordance with the canons of The Episcopal Church, The Diocese of Colorado, and the Cathedral’s Bylaws, values, mission, goals, and priorities. • Is also the Board of Directors of the Clarkson Corporation. • The Vestry, with the Dean’s concurrence, appoints an Executive Committee (to exercise the Vestry’s powers, as needed, between Vestry meetings), a Finance Committee, and other administrative committees (e.g., Personnel Committee) as needed. • The Dean, with the Vestry’s concurrence, appoints commissions and programmatic committees as needed. • Delegates authority for the day-to-day management of the Cathedral to the Dean and to Cathedral administrative and ministry leaders. • Ensures that the Cathedral has the necessary funds, and necessary and appropriate physical assets, to accomplish its mission. • Establishes the annual budget for the Cathedral’s mission. • Is responsible to ensure that appropriate safeguards are in place so that people on the Cathedral campus, and Cathedral property, are protected against harm. • Is responsible to measure the degree to which the Cathedral lives in harmony with its own values, and to measure the degree to which the Cathedral’s mission is achieved. Current Membership (May 2017) Tom Keyse, Sr. Warden, Amy Davis, Jr. Warden, Jennifer Allen, David Barr, Neil Burris, Leo Carosella, Kathleen DeMars, Jack Denman, Suni Devitt, Leigh Grinstead, Ned Rule, Jane Schumaker, Elizabeth Springer, Don Wood, The Dean. NonVestry Officers are Mary Kelly, Treasurer, Michael Vente, Secretary. 7
Commissions
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CHARTER The Christian Formation Commission May 15, 2017
Purpose The mission of the Christian Formation Commission is to form people of all ages as Christian people in the Episcopal tradition. This is a journey, one that takes a lifetime, and we do it in community, living together into our Christian values. Together we learn, pray, do meaningful work and in turn, offer our gifts, including the gift of community, to others. We do this through a variety of programs and with the help of many. Ministries Overseen By The Commission Include • Children’s Ministries: All ministries for children and their families, including Nursery, Godly Play, Children’s Chapel, After School Programs, Summer Programs, Camp, and Family Events • Youth Ministries: All ministries for youth and their families, including Middle School and High School Sunday School, Lock Ins, Service Projects, Confirmation, Mission Trips, Pilgrimages, and Camp. • Adult Ministries: All ministries of Christian Formation for Adults, including Dean’s Forum, Men’s Retreats, Women’s Retreats, Quiet Days/Nights, Catechumenate, and EfM. The Dean and the Adult Education Committee are responsible for reviewing and approving all adult formation programs. • Cathedral Night: Wednesday evening family meal and program offerings during the academic year. • Safe Church Training: Working with the Dean and Staff, the Commission ensures access to and enforcement of Safe Church Training for both paid and unpaid staff as required under diocesan policies. • Transition: The Commission has developed a plan to ensure vibrant Christian Formation ministries, working with the new Dean, during the transition from one Director of Christian Education to the next from July 2017 until the first part of the following year. Current Membership (May 2017) Jennifer Allen, Chair; Neil Burris, Pamela Kniss, Elizabeth Springer, all Vestry members. Note: Jennifer Allen, Neil Burris, and Elizabeth Springer are members of the Vestry. Strong Vestry involvement is important at this time as the Commission is restored and addresses the planning and leadership needs of the coming year.
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CHARTER The Faith in Action Commission May 15, 2017
Purpose The Faith-in-Action Commission gives oversight and organization to those ministries through which Saint John’s Cathedral extends its own ministry to others beyond the congregation. It is broadly representative of the diversity of the membership of the Cathedral. The Commission is charged with: • Ensuring coordination and communication among individuals, programs, and projects focused on the Cathedral’s outreach goals. • Providing a link with the Mustard Seed Network of parishioners committed to and actively engaged in outreach • Advising the Canon for Cathedral Life on matters of public policy appropriate for the mission of the Cathedral and of the Diocese of Colorado. • Further advising the Canon for Cathedral Life on the leadership and community structure engaged in addressing issues in Denver In addition, the organizational framework shall: • Give all initiatives continuing and proposed coherence. • Provide all ministries and ministry partners with any necessary support. • Identify other needs and potential Cathedral initiatives. • Receive and review proposals on which the Cathedral may take advocacy positions that are consistent with the mission and goals of the Cathedral, the Diocese of Colorado, and The Episcopal Church. Ministries Overseen by the Commission Include • Mustard Seed Network: A network of parishioners committed to being actively engaged in outreach ministry and social concerns and includes a monthly gathering and a blog. • Learning Garden: A coalition of community organizations - SJC, Denver Urban Gardens and Metro Caring - committed to directly addressing healthy eating habits and hunger issues in Denver by growing fruits and vegetables on Cathedral property. • Green Team: A group focusing on the recycling efforts and other sustainability initiatives at Saint John’s. • Giving Tree: To provide presents for children in low-income families at Christmas. • Interface: With Wider Church and Community Outreach Initiatives. • Women’s Homeless Initiative: Hosting 25 for dinner and overnight in Dagwell Hall. • Advocacy to the Cathedral and in the City: Primarily homelessness and fair wages. • Abrahamic Initiative: Conversations and programs to foster cross-cultural diversity. • Refugee Assistance: Burgeoning initiative created to assist our own Sudanese community. • Habitat for Humanity: Volunteers building homes for the poor. • Film Night: Promoting cross-cultural understanding. • Formation Classes: Designed to provide scriptural/theological framework for outreach. The Dean and the Adult Education Committee are responsible for reviewing and approving all adult formation programs. 10
• Loaves and Fishes: A diocese-wide food drive that collects food and funds for Metro Caring during worship services. Current Membership (May 2017) There are twelve parishioners appointed to serve on this emerging Commission for a pilot period of six months: Aims McGuinness, Chair; David Abbott, Susan Chenier, Heidi Harris, Judy Harwell, Meg Parish, Arlin Raedeke, Kris Stoever, Marilyn Stranske, Anna Wadsworth; and Amy Davis and Kathleen DeMars, Vestry.
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CHARTER The Pastoral Care Commission May 15, 2017
Purpose The Pastoral Care Commission gives oversight and organization to the ministries that provide care and attention for members of Saint John’s Cathedral. Ministries Overseen by the Commission Include • Eucharistic Visitors: Persons licensed by the Bishop of Colorado to take Holy Communion to ill and homebound parishioners who by virtue of infirmity are unable to regularly attend a Sunday service. • Pastoral Friends: Persons who write notes, make phone calls, call on homebound or ill parishioners to be an on-going connection and remind them of the care given them by their church family. This ministry will expand to include birthday and anniversary cards, personal notes to liturgical ministers, as well as others, thanking them for their service. • Pastoral Visitors: Persons who make pastoral calls on the ill to provide spiritual support on an ad hoc basis and at the request and direction of the clergy. Current Membership (May 2017) Linda Paysinger, Chair; David Barr, Vestry; Julie Fletcher, EV Coordinator; Michael Vente, and James Poling, Vergers and Acolytes, Sue Abbott. Note: Because this is a new and evolving ministry, the Commission is committed to identifying myriad ways in which they can be of service to parishioners and assist the clergy in caring for those who are ill or otherwise indisposed.
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CHARTER The Stewardship Commission May 15, 2017
Purpose Obtain pledges of financial support to meet the needs of the operating budget of Saint John’s Cathedral, manage resource development for the raising of funds for capital and endowment needs, and oversee committees supporting resource development by providing contact, oversight of strategic planning, and resources needed for their ministries. Ministries Overseen by the Commission Include • Major Gifts: Advise the Canon Steward in major donor qualification and management of cultivation and solicitation of major gifts. • Planned Giving: Obtain agreements from parishioners and resulting notifications of the inclusion of Saint John’s in their will or estate plan. Manage communications, marketing, branding, and events that encourage will inclusion. • The Art of Hosting Meaningful Conversation: Seeks to encourage training and experience in the Art of Hosting Meaningful Conversation such that a culture change occurs over time which changes how the Cathedral community creates space for organic, meaningful, and open conversation within chaotic space. The committee manages trainings and special events, which foster effective communications within the mission of The Art of Hosting. • Special Events: Plan and manage special events which support financial development with special attention to the annual pledge campaign kick-off and the parish dinner. Other events to support financial development or other causes may be added with the agreement of the committee. • Invitation/Membership Growth: Teach and manage systems and processes, campaigns, and special events that encourage people, not currently members of the Cathedral, to visit the Cathedral and to consider membership. Current Membership (May 2017) David Ball, Chair; Brian Rivera, Mary Welker-Haddock, Linda Bunnell, Diane Stanbro, Judy Wagner, Rob Wagner, Fran Trujillo, Caroline Tysseland.
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CHARTER The Liturgy and Music Commission MAY 15, 2017
Purpose To advise and assist the Dean in the planning and leadership of all Cathedral liturgical and musical events throughout the year. To ensure the maintenance, care, and keeping of liturgical spaces, liturgical articles and appointments, and musical instruments. Ministries Overseen by the Commission Include Sunday Services: Planning and leadership for Sunday services in the Cathedral and/or Chapels. Weekday Services: Planning and leadership for weekday services in the Cathedral and/or Chapels. Weddings: Scheduling, preparation, bulletins, clergy, musicians, and other leadership necessary for weddings in the Cathedral and/or Chapels. Funerals: Scheduling, preparation, bulletins, clergy, musicians, and other leadership necessary for funerals, memorial services, inurnments in the Cathedral and/or Chapels and/or All Souls Walk. Diocesan Services: Coordination, planning, and leadership in all services related to the Diocese of Colorado and the Bishop. Occasional Services: Services that are held in the Cathedral and/or Chapels to mark various occasions, either in the parish or the wider community. Concerts and Musical Events: Provides assistance as needed in planning and carrying out the Cathedral concert series and other musical events in cooperation with the Director of Music and the Music Department. Liturgical Articles and Musical Instruments: Ensures that liturgical articles, materials, and appointments necessary for public worship and all musical instruments are maintained, cared for, and secured in cooperation with the Clergy, Altar Guild, Vergers, Acolytes, and Musicians. Current Membership (May 2017) The Dean; Evelyn Hornaday and Charles LaFond, Cathedral Canons, Stephen Tappe, Director of Music, Lyn Loewi, Assistant Organist, Ian Thompson, Sacristan, David Barr, Dean’s Verger, Diane Cast, Altar Guild Directress, Billy Baker, Worship Coordinator.
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CHARTER The Evangelism Commission MAY 15, 2017
Purpose To advise and assist the Dean, Clergy, and Staff in the Cathedral’s efforts to extend the Gospel to newcomers, invite them to a life of discipleship, to welcome them, and to incorporate them within the Cathedral community. Ministries Overseen by the Commission Invitation: To explore the variety of ways the Cathedral can extend its invitation to the wider community. The Communications Department provides valuable assistance in these initiatives through weekly internal media and occasional external media. Welcome: To constantly foster a welcoming and hospitable environment for newcomers and members alike. Greeters at services and other events serve in this ministry under the guidance of the Coordinator of Welcome and Integration. Connect: To ensure that newcomers and members alike are offered opportunities to become involved in the ministries of the Cathedral. The Welcome and Integration Coordinator, with the assistance of other staff, provides oversight and technical direction in fulfillment of this objective. Cathedral Guild: A group of members who are called upon to extend hospitality and information whenever the Cathedral is serving the diocese or the wider Church and community. Their services within and outside the Cathedral are especially important when most of those present are not members of the Cathedral community. Welcome Center: The hosts at the Welcome Center answer the telephone, greet visitors, provide information and directions, and undertake a variety of other kinds of assistance to the staff and groups within the Cathedral community. Welcome Gatherings: Events that allow newcomers to meet with the clergy, staff, and parishioners of Saint John’s. Current Membership (May 2017) The Dean and Cathedral Clergy, The Director of Music, The Director of Communications, Welcome and Integration Coordinator, The Chairs of all Commissions. Note: This Commission does not currently exist. It is conceived as a comprehensive way to ensure that every ministry of the Cathedral has a part to play in evangelism. If the Commission meets quarterly, it affords an opportunity for collaboration with regard to how each ministry and all the ministries together might excel at proclaiming the Gospel and reaching out to invite our neighbors in the Denver area to join us in Christ’s faith and work.
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Administrative Committees
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CHARTER
Buildings and Grounds Committee Final, May 2015 Purpose: The purpose of the Buildings and Grounds Committee is to guide the preservation, maintenance and improvement of all buildings and property owned and managed by Saint John’s Cathedral in order to support the Cathedral mission and a physical environment conducive to the spiritual growth of the community for generations to come. Role and Responsibilities: As a standing committee of the vestry, the Buildings and Grounds Committee will: 1. Develop, recommend, and monitor policies and procedures which apply to the following areas of Cathedral buildings and grounds: • Safety, security and habitability • Preservation • Insurance • Best practices – i.e. vendors and preventative maintenance • Facility maintenance and cleanliness • Facility and equipment inspection • Facility and equipment replacement schedules • Facility space allocation and use • Energy and energy conservation • Church parking • Coordination with other committees and program groups. 2. Ensure that Cathedral buildings and grounds are maintained in good condition for the continuing benefit and use of the community. 3. Plan and schedule long term improvements and major maintenance. 4. Identify and plan short term improvements, additions, and alterations to enhance the use, appearance, function, safety and security of the buildings and property. 5. Review and approve facility project requests generated from the parish and facilities related committees and sub-committees, including Landscape and Grounds and Arts and Architecture. 6. Encourage community member participation in facilities and grounds upkeep both to instill pride of ownership and to foster an appreciation of the Cathedral’s buildings and grounds 7. Ensure that improvements, additions, or alterations to church facilities and furnishings are acceptable in appearance, performance, and quality and, where applicable, comply with architectural, liturgical, engineering and construction standards and codes.
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Membership Membership will consist of the following. The Senior Warden and the Dean will appoint a chair from the lay membership of the committee • Sub-Dean, or appointed Canon or staff representative • Junior Warden • Member of current vestry roster, appointed by the Senior Warden and the Dean • One representative from each active facilities-related committee and sub-committee, including, but not limited to: • Arts & Architecture • Landscape and Gardens • Clarkson Task Force • Prior Chair, ex-officio Non-Voting Participants: • Director of Finance and Administration • Facilities Manager • Canon Steward • Representatives from the following Buildings and Grounds working groups: • Green Team • Cathedral Artisans • Security and Emergency Preparedness Other Responsibilities and Guidelines • The BGCS may establish sub-committees or working groups to focus on such matters as ongoing maintenance, long-term planning, landscaping, building usage, etc. to serve as either standing subcommittees or ad-hoc working groups established in connection with a specific project. Any such subcommittees/working group shall report to the Committee at large and through the Committee to the Vestry. The current sub-committee of the Buildings and Grounds Committee is Landscape and Grounds. The Arts and Architecture committee reports directly to the Dean of the Cathedral. • Convene at least eight monthly meetings per year at a date and time determined by Chair. • A simple majority of members present constitutes a quorum • Minutes for each meeting will be reported to the Vestry. Additional reports and studies completed by the BGSC will also be promptly submitted to the Vestry. • Annually review and update the committee’s charter • Annually evaluate the committee’s performance • Ensure that the Cathedral is operating at the highest level of transparency that is commensurate for the size of the organization. • Communicate with the Finance Standing Committee regarding substantial, unbudgeted expenses. Current Membership (May 2017) Don Wood, chair; The Dean; Becky Beall-Moore, Cathedral Administrator; Suni Devitt, Prior Chair; Amy Davis, Junior Warden; Charles LaFond, Canon Steward; Steve Barret, Facilities Manager; Bill Finch, Security and Emergency Preparedness Perry Beaton (Landscape & Gardens), David Rote (Arts & Architecture), Ray Stranske (Clarkson Corporation), Suzanne Satter (Green Team), William McMechen (Artisans)
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CHARTER
The Finance Committee Update Approved by the Vestry as of March 9, 2015
Purpose The Finance Committee is responsible to the Vestry of Saint John’s Cathedral (hereinafter referred to as the “Vestry”) for the oversight of the cathedral’s financial health by recommending financial policy, ensuring the organization is in good fiscal health, developing long-range financial plans and receiving the financial audit from the audit committee. Role and Responsibilities As a standing committee of the Vestry, the Finance Committee will: 1. Ensure that accurate, timely and meaningful financial statements are prepared and presented to the Vestry and financial records are maintained. A. Monitor income and expenditures against projections. B. Present monthly financial statements to the Vestry. 2. Budget and oversee financial planning. A. Propose for Vestry approval a budget that reflects Saint John’s Cathedral’s goals and policies. B. Ensure that the budget accurately reflects the needs, expenses, and revenue of Saint John’s Cathedral. C. Develop long-range financial and capital plans. 3. Collaborate with Stewardship A. Review stewardship goals to align fund development with financial goals. B. Advise the Vestry of changes to fund development plans that affect the budget or financial goals. C. Support the education of the Vestry on stewardship. 4. Safeguard the organization’s assets A. Establish, review and recommend financial policies and guidelines to the Vestry, including ensuring adequate internal controls, budgeting, and maintaining financial records in accordance with standard accounting practices. B. Ensure that the organization has the proper risk-management provisions in place including insurance. C. With specific regard to the Saint John’s Cathedral Endowment Fund (hereinafter referred to as the “Endowment Fund”) I. Establish, review and recommend financial policies related to the Endowment Fund overall II. As part of its oversight of the cathedral’s financial health, and acknowledging that the Investment Committee is a standing committee of the Vestry tasked with administering the Investment Fund, work with Vestry and the Investment Committee on any recommendations for the Investment Fund portion of the Endowment Fund III. For all other funds in the Endowment Fund (other than those administered by the Investment Committee per its charter), oversee such funds, and establish, review and recommend financial policies to the Vestry for management of such funds. These policies are intended to include assets in the Endowment Fund such as real estate owned, notes, leases and other assets outside of the Investment Fund. D. Recommend to the Vestry the investment of funds and regularly report to the Vestry the conditions of such investments. It should be noted that regarding the Investment Fund of the Endowment Fund, such recommendations and reporting are delivered by the Investment Committee per its charter. E. Review the procedures and conduct investigations of complaints received by the organization regarding accounting, internal accounting controls, or auditing matters that may be submitted. 5. Help the Vestry understand the organization’s financial affairs A. Ensure that the Vestry is well informed about Saint John’s Cathedral’s finances. B. Educate the Vestry about financial matters. 6. Ensure compliance with government laws and Episcopal canons related to the organization’s finances 20
7. Ensure that an independent audit is conducted of the financial statements and review the audit report A. Audit committee is a subcommittee of the finance committee B. Audit committee recommends the appointment of an independent auditor to the finance committee including defining the scope, approach and fees of the auditor; review the audit report, present it to the Vestry, and review the performance of the independent auditor. Membership Membership will consist of the following nine (9) members. The Vestry should seek to include as members of the committee those who possess skills in the disciplines of accounting, finance, and business practices. A. Dean (or Sub-Dean in the Dean’s Absence or if requested by the Dean) B. Senior Warden C. Treasurer (whether or not the Treasurer is a member of the Vestry) D. Three (3) Vestry members, nominated by the Dean and Senior Warden and confirmed by the Vestry. To provide consistency and institutional intelligence on the Finance Committee, it is the goal, but not a requirement, to have one Vestry member from each of the three Vestry classes. E. Three (3) non-Vestry members, nominated by the Dean and Senior Warden and confirmed by the Vestry. The non-Vestry members will each serve a three-year term and with an effort to stagger the terms to provide consistency and institutional intelligence on the Finance Committee. F. Upon the completion of up to two consecutive three year terms (for a maximum total of six consecutive years), any member must rest for a minimum of one year before being nominated again. G. The highest ranking finance professional employed by the organization will be an ex-officio member of the committee. Other Responsibilities A. Annually review and update the committee’s charter. B. Annually evaluate the committee’s performance. C. Oversee administration of the organization’s conflict of interest policy, including the review and approval of significant conflicts of interest and related party transactions. D. Ensure that the organization is operating at the highest level of financial transparency that is commensurate for the size of the organization. Meetings Meetings will be held monthly with an agenda and materials provided prior to the meeting. The meetings will be held prior to the regularly scheduled monthly meeting of the Vestry. All members are expected to attend each meeting in person, via telephone conference, or video conference. Current Membership (May 2017) Mary Frances Kelley, chair/Treasurer; Tom Keyse (Senior Warden); The Dean; Becky Beall-Moore, Cathedral Administrator; David Ball, Tom Barrett, Leo Carosella, Suni Devitt, Jane Schumaker, Chuck Thompson
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CHARTER
The Investment Committee April 11, 2016
1. Establishment. The Investment Committee of Saint John’s Cathedral is hereby established as a standing committee of the Vestry. The Investment Committee shall be referred to as the “Committee” unless the context requires otherwise. 2. Authority of the Investment Committee. The Investment Committee is authorized to administer the Saint John’s Cathedral Investment Fund in accordance with the Statement of Investment Policy and Guidelines established by the Vestry, as it may from time to time be amended. The Investment Fund is intended to be that portion of the Saint John’s Cathedral Endowment Fund that consists of equity securities, fixed income securities, cash and cash equivalents, and mutual funds (i.e., liquid assets). All other assets held in the Endowment Fund, such as real estate, promissory notes, leases and all other assets that are not liquid assets shall be managed by the Finance Committee and are not under the authority of the Investment Committee. Provided however, in order for the Investment Committee to be informed as to the amount of the assets of the Endowment Fund that are not in the Investment Fund, the reports provided to the Investment Committee shall specify each Endowment Fund asset (including the value of each such asset as reported on the balance sheet of Saint John’s Cathedral) that is under the authority of the Finance Committee. The Investment Committee may recommend to the Vestry amendments to the Statement of Investment Policy and Guidelines. 3. Reporting Responsibilities. The Investment Committee shall provide reports to the Vestry at least quarterly and, when requested by the Senior Warden or the Treasurer, provide such reports to the Finance Committee. The reports shall include, without limitation, the current valuations of the Investment Fund and its underlying investments, the Investment Fund’s allocation among asset classes and investment vehicles, current and prior period investment returns, additions to and withdrawals from the Investment Fund, and any other information requested by the Vestry or deemed appropriate by the Committee. 4. Membership. The members of the Committee shall consist of three ex officio members and six appointed members with staggered terms. The ex officio members shall be the Dean, Senior Warden, and the Treasurer or their designees. The appointed members shall be appointed by the Vestry in accordance with the provisions of the bylaws governing the appointment of standing committees of the Vestry. The term of appointment shall be six years, except that when the appointment is made to fill a vacancy due to any cause other than the expiration of the current member’s term, the appointment shall be for the remaining unexpired period of that term. Persons appointed to fill a vacancy in an unexpired term may, upon the expiration of that term, be appointed to a full six-year term. At least one, but not more than three, appointed members, shall be investment professionals. 5, Other Attendees. The Canon Steward and the Director of Finance and Administration are also invited to attend meetings of the Investment Committee, where they shall have voice but no vote. 6. Chair of the Committee. The Dean shall designate one appointed member to serve as the Chair of the Committee for a term not to exceed three years. 7. Basic Qualifications of Members. Appointed members of the Committee must be members in good standing and communicants of Saint John’s Cathedral, and must demonstrate their personal commitment to its mission and ministries through pledging, regular financial support, and legacy giving. They must also have a personal interest in and commitment to understanding the basic principles of financial markets, and an appreciation for the fiduciary responsibilities that membership on the Committee entails. 8.
Meetings. The Committee shall meet at least quarterly, at times and places designated by the Chair.
Current Membership (May 2017) Carolyn Daniels, Chair; Will Nicholson; Fox Giles; Mary Frances Kelley; Broach Whitney; Don Wood 22
CHARTER The Personnel Committee May 15, 2017 Purpose The purpose of this committee is to provide oversight of all employment areas affecting the staff of Saint John’s Cathedral, and to coordinate the annual review of the Dean and all staff, as directed by the Vestry. The Responsibilities of the Personnel Committee Include • Develop and maintain up to date personnel policies, present them to the Vestry for approval, and ensure that these policies are given to each member of the Cathedral staff upon arrival and whenever there are revisions. • Annually review the benefits package, policy manual, job descriptions, evaluation forms, and salary structure of Saint John’s Cathedral and make recommendations to the Dean and Vestry for any changes. • Recommend review timelines for all staff and the Dean to the Vestry, and serve as a reminder to the Vestry that reviews should be conducted annually for all staff including the Dean. • Provide recommendations to the Dean or the Cathedral Administrator regarding any personnel concerns brought before the committee. If best-practice research is needed regarding any personnel matter, this committee will provide the findings to the Dean or the Cathedral Administrator as requested. • Coordinate and implement Search Committees for key staff members as directed by the Dean and Vestry, and make recommendations to the Dean regarding candidates to hire. • Conduct annual employee satisfaction surveys and report outcomes to the Vestry. • All members of this committee must sign an annual Confidentiality Agreement, stipulating the restrictions of discussing any committee work with anyone not on the committee, with the exception of the Dean, the Vestry, and the Cathedral Administrator. Current Membership (May 2017) Jane Shumaker, Chair, Amy Davis, Jr. Warden, Mary Frances Kelley, Treasurer, Jennifer Allen, Suni Devitt, The Dean, The Cathedral Administrator.
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1350 Washington Street Denver, Colorado 80203 sjcathedral.org