SKEGNESS MAY 2015
a wonderful time all of the players “ What and parents had - everything from the accommodation to the organisation of the event itself was outstanding. I have been on several rugby tours, Union and League, this was by far the best. Then to finish the weekend with the big presentation was a touch of class. Brentwood Eels RLFC
”
If you’re looking to make 2015 a year to remember then look no further. With over 60 teams and 2500 people set to join us, the Rhinos Challenge is one of the most exciting events on the youth Rugby League calendar.
Rhinos Challenge
@RhinosChallenge
View our trailer online at www.rhinoschallenge.co.uk
Supported by Leeds Rhinos and staged at Butlins’ award winning resort in Skegness, the Rhinos Challenge is a professionally organised festival for U7-U14 boys teams and U13 & U15 girls teams, which offers a unique touring experience to rugby league teams of all abilities.
T 01664 566360 E info@rhinoschallenge.co.uk W www.rhinoschallenge.co.uk
3
Going on tour provides a rare and exciting opportunity for your players, coaches and supporters to build team spirit and morale. Our goal at the Rhinos Challenge is simple - to provide a positive, exciting rugby league experience for everyone involved, one that the children will remember fondly with their families and friends for years to come. STAGED AT BUTLINS
CELEBRITY PRESENTATIONS
Set on the Lincolnshire coastline and With dramatic sound and lighting effects and an crammed with fantastic onsite facilities, electric atmosphere, our spectacular celebrity superb entertainment and quality presentation ceremonies are the highlight of accommodation, Butlins’ award winning the tour for many of our teams. Every team gets resort in Skegness is the perfect base to their moment of glory on the big stage, where stage an exciting, family friendly touring every player will receive a quality award from our experience. special guests. Rob Burrow, Keith Senior, Ben Jones-Bishop, Stevie Ward and Ronnie the Rhino have all joined us at the Rhinos Challenge!
On behalf of the players, coaching staff and parents, I would like to thank you for a “ fantastic weekend. Everything about the weekend was very slick and professional. The accommodation at Butlins was excellent and the entertainment was absolutely brilliant. Not one of our 37 people in the party has a complaint, only praise.
”
4
T 01664 566360 E info@rhinoschallenge.co.uk W www.rhinoschallenge.co.uk
Burtonwood Bulldogs ARLFC
15-18 MAY 2015
6
T 01664 566360 E info@rhinoschallenge.co.uk W www.rhinoschallenge.co.uk
Quite simply, there’s no better place to take your team on tour than Butlins’ award winning resort in Skegness on the Lincolnshire coastline. Then, when the evening comes Butlins’ award winning resort in around, Hotshots has full size TenSkegness is the perfect base for Pin Bowling and an entertainment an action packed tour. The resort complex with video games and is crammed with a huge variety of American Pool, or you can catch a sports and leisure facilities, exciting box office hit at the onsite Cinema. rides at the Funfair, superb evening entertainment venues, quality There’s also a fantastic range of accommodation and great places to entertainment on offer at the two eat and drink. premier venues, Centre Stage and Reds. Your families will enjoy There’s the new £15million Splash the hottest entertainment every Waterworld, with flumes, outdoor night, at no extra cost! Some of rapids and daredevil rides, Funfair the UK’s most talented performers with exciting rides, Aerial Rope appear in Butlins’ West-End quality Course with ‘Leap of Faith’, Multishows, including top names you’ll Sports Court with football and recognise from TV, tribute acts, basketball courts, Laser Arena, Go live bands and more. Karts, Adventure Golf and much, much more… There’s even a Health Spa for all the mums on tour!
Great Entertainment
Great Evening Entertainment
There’s a great range of quality accommodation to suit all budgets at Butlins Skegness, in Standard, Silver and Gold grades. DATES: 15-18 May 2015
The apartments at Butlins are ideal for families, providing everyone with enough space to relax in comfort. With separate lounge and kitchen areas, 2 or 3 bedrooms and a bathroom, the apartments are fully equipped with everything you could need on tour. Butlins’ half board meal packages are always an extremely popular option for teams on tour. Half board includes a full English breakfast and a 3 course evening meal. There’s a great range of food on offer and you can go back for more as many times as you like – perfect for hungry rugby players! Great Entertainment
8
T 01664 566360 E info@rhinoschallenge.co.uk W www.rhinoschallenge.co.uk
Don’t forget, included with your accommodation booking are full entertainment passes, which give you free entry to the premier evening entertainment venues, Splash Waterworld with flumes, rides and slides, and entry to the onsite Funfair with free rides!
NEW £15 Million Splash Waterworld!
U8-U14
9-a-side
U13 & U15 GIRLS
9-a-side 2 Berth
TEAM ENTRY FEES
3 Berth
There are no team entry fees to the Rhinos Challenge. All costs associated with the festival are included in the accommodation charges.
4 Berth
✓ ✓ ✓
✓ ✓ ✓ ✓ ✓ ✓
£69
£79
5 Berth 6 Berth 7 Berth 15 - 18 May
Gold Apartment
5-a-side
Silver Apartment
U7
Standard Apartment
FORMAT Silver Room
AGE SECTIONS
2015 ACCOMMODATION OPTIONS & PRICES Standard Room
2015 TOURNAMENT DETAILS
✓ ✓ ✓
✓ ✓ ✓
✓ ✓ ✓
£85
£95
£105
Gold Apartment
Accommodation prices are per person (£ Inc VAT) for 3 nights accommodation.
DINING PLANS
Adult 15+yrs
Child 6-14 yrs
Toddler 2-5 yrs
Infant 0-1yrs
Food Court
£17.50
£8.75
£4.50
FREE
Premium & Hotel Restaurants
£24.00
£12.00
£6.00
FREE
Half Board Dining Plan prices are per person per night. Multiply by 3 for the weekend cost.
IMPORTANT: Please also refer to T & C’s and unoccupied bed information on page 10. Accommodation for your whole party must be booked through ESF Events. *A moderate charge may apply to some facilities
Silver Room
HOW TO BOOK 1. Make a Provisional Booking - Call ESF Events on 01664 566360 and we will reserve your club a place for 2 weeks free of charge. 2. Register Your Club - Complete and return the Club Registration Form with the Registration Deposit of £250 per age group. You will then be sent a receipt of entry and your accommodation booking information. The £250 deposit will be taken off your final accommodation balance. 3. Book Accommodation - Once the club are registered you will be sent your accommodation booking information. This will enable you to book accommodation with an accommodation deposit of £30 per person. Butlins will email confirmation of your accommodation booking. 4. Pay Final Balance - The final balance of your booking will be due on 20 March 2015. IMPORTANT: Accommodation for your whole party, including players, families, coaches and supporters, must be booked through ESF Events. If members of your party do not book their accommodation through ESF Events, the team will not be permitted to participate in the Tigers Challenge. FESTIVAL FORMAT
Age Section
Format
U7 Boys
5-a-side
U8 – U14 Boys
9-a-side
U13 & U15 Girls
9-a-side
TOUR ITINERARY Friday - No rugby is played on the day of arrival. Accommodation units will be available from 4pm but teams can arrive on resort from Midday and use the facilities at Butlins. There will be a full evening entertainment programme on the Friday. Our welcome meeting for coaches and party leaders will take place on Friday evening. Saturday & Sunday - There’s an electric atmosphere around the pitches as the action starts and ESF kicks off. All teams will play group stage matches on both days. Where required, knock out matches will take place following the group stages. The celebrity presentation will take place on the Sunday evening. Teams can travel home on the Sunday evening following the presentation or Monday morning.
Monday - Monday is the departure day. Check out of accommodation is 10.00am but you do not have to leave the resort until Midday. TEAM ENTRY FEES There are no Team Entry Fees to enter the Rhinos Challenge. All costs involved with staging the festival are included in the accommodation charges. WRISTBANDS You will be allocated one wristband for each member of your party booked through ESF Events.Please be aware that people without a wristband will not be able to participate in the festival, attend the presentation ceremony, or enter the evening entertainment venues at the holiday centre. ACCOMMODATION IMPORTANT: Accommodation for your whole party, including players, families, managers and supporters, must be booked through ESF Events. If members of your party do not book their accommodation through ESF Events, the team will not be permitted to participate in the Rhinos Challenge. The only exception to this is ‘local’ teams who are invited to participate in the festival to ensure the best possible format in each age group. Accommodation will be allocated strictly on a first-come first-served basis. All sizes and grades of accommodation are subject to availability. If you select a particular size or grade of accommodation which is no longer available, you will be offered the nearest alternative. Accommodation will always be available once your registration has been accepted but we cannot guarantee your first choice of accommodation. UNOCCUPIED BEDS In cases where a unit of accommodation is booked leaving unoccupied beds, a full subsidy will be charged. I.e If 3 people book a 4 berth unit of accommodation, they would have to pay for 4 people. Infants under the age of 2 years, who go free if you bring along your own cot, do not count towards the occupancy of a unit. Cot hire is available for a fee of £10 (linen is not provided) or pay a supplement of £35 if an infant under 2 sleeps in a bed. For full Terms & Conditions of the holiday centres and full details of accommodation and facilities, please refer to www.butlins.com and the ESF accommodation booking information. DINING PLANS AT BUTLINS RESORTS Half Board Dining Plans at Butlins include breakfast and evening meal. Evening meal is included on the Friday, but not if you arrive after the restaurant is closed. Breakfast and evening meal are included on the Saturday and Sunday, and breakfast is included on Monday.
SUPERVISION: ADULT TO CHILD RATIOS At least one responsible adult over the age of 21 must occupy each unit of accommodation. A minimum adult to child ratio of 1 to 2 is required for your party by Butlins. INSURANCE The Rhinos Challenge 2015 is covered for ‘Public Liability’ insurance by ESF Events. However, this does not cover individual teams or ‘person to person’ public liability, personal accident or injury whilst attending the festival. We strongly recommend that all participating teams, if they are not already covered, should take out insurance cover for these risks. We also strongly recommend all members of your party take out appropriate holiday insurance. CANCELLATION If you cancel your booking due to illness, accident, or change of circumstances, and if you have taken insurance cover, payments for accommodation arising from the cancellation may be covered. Registration Deposits will not be refunded for cancellations. As soon as you need to cancel you must call ESF Events on 01664 566360. Cancellation charges are calculated from the day ESF Events receive written instructions to cancel a booking. Please see the table below:
Length of time before the start of the Festival 56 days or more 43 - 55 days
Cancellation charge Deposits & any Insurance premiums 40%
29 - 42 days
60%
28 days or less
100%
EVENT ORGANISERS The Rhinos Challenge is organised and staged by ESF Events Ltd (Company Registration Number 7695303). BEHAVIOUR & CONDUCT WHILE ON TOUR It is the responsibility of the Group Leader and adults in the party to ensure the behaviour of all members of your party is acceptable at all times at the festival. Clubs will be charged for any damages caused by members of their party. In extreme cases of unacceptable behaviour, the Resort Management & ESF Events reserve the right to terminate a holiday, whereby part or all of a Team/Club may be required to leave the premises without refund.
FORCE MAJEUR We do not accept liability for any loss, damage or expense arising from a change or cancellation to your tour which occurs due to unusual or unforeseeable circumstances beyond our control and that of our suppliers. Such events would include, for example, war, threat of war, riots, civil strife, pandemics, industrial disputes, terrorist activity, fire or adverse weather conditions, natural or nuclear disaster, RFL decisions, or similar events beyond our control. BROCHURE ACCURACY To the best of our knowledge, all information in this brochure is accurate at the time of print. Please be aware that there may be occasions when the facilities listed in this brochure are modified or unavailable due to factors beyond our control. DATA PROTECTION ESF Events will use the personal information that you provide to process your booking and provide your tour. We may also need to pass your information to third party service providers, such as Butlins. The Group Leader for each booking has the authority to discuss all accommodation bookings made under the team booking with ESF and representatives from the holiday centres if required. It is the Group Leader’s responsibility to inform all other members of your party what information you are providing, and what we may use it for. FINANCIAL PROTECTION As a member of the Association of Bonded Travel Organisers Trust Limited (ABTOT), an Association approved by the Department of Business Innovation and Skills, ESF Events has provided a Bond to meet the requirements of the Package Travel, Package Holidays and Package Tours Regulations 1992 (PTR). This Bond provides security for and is restricted to monies paid by its UK customers in the event of ESF Events’ insolvency. N.B. Accommodation bookings for ESF Events Festivals at Butlins are not covered by this bond as payment is made directly to Butlins for the accommodation.
To register your team(s) for the 2015 Rhinos Challenge, please complete and return the Registration Form below.
Full Name of Club Group Leader Name Address Postcode
Mobile
Telephone (Day)
Please accept our registration for the 2015 Rhinos Challenge as follows: Age Groups Kit Colours (Shirts) Registration Deposit To register your team for the Rhinos Challenge, an Initial Deposit of £250 per age group is required. This deposit is non-refundable should you cancel your booking. PLEASE NOTE: There is no team entry fee to participate in the Rhinos Challenge, all costs are covered by the accommodation charges. The Initial Deposit payment made will be refunded by ESF Events once the accommodation for your whole party has been booked with Butlins.
I enclose a cheque made payable to ‘ESF Events Ltd’ for £
Payment by cheque Payment by card
Please tick if you wish to pay by credit/debit card and ESF Events will call to take your card details. PLEASE NOTE: a 2% charge will be added to credit card payments to cover bank charges. There is no charge for debit card payments.
Signed
Date
Please tick if you do not wish to receive promotional information from our affiliate partners.
Please complete this form and return to: Rhinos Challenge, ESF Events, 7 Bowley Court, Melton Mowbray, Leicestershire LE13 1XY
Financial Protection ESF Events Ltd are members of ABTOT – The Association of Bonded Travel Organisers Trust. For details see page 10.
Your players will feel like they’re in the Super League, with live results and table updates at the Rhinos Challenge. Visit www.esfscorecentre.co.uk on your mobile or tablet and add the page to your homescreen. You can also view full results from the 2014 festival at the Score Centre.
ESF Events Ltd . 7 Bowley Court . Melton Mowbray . Leicestershire . LE13 1XY
T 01664 566360 . F 01664 568340 . E info@rhinoschallenge.co.uk
For more information visit
www.rhinoschallenge.co.uk