CANCELLATION OF REGISTRATION FOR NON-PAYMENT A student may not register for classes, secure grade reports or transcripts or attend classes in any subsequent semester if they have not completed payment for courses already taken. If a student is delinquent on their account, the Seminary reserves the right to cancel registration for non-payment. Western Seminary does not have individual payment plans for students who are currently enrolled. If a student’s registration is cancelled, the student may not reenroll until their account is cleared and appropriate payment has been made for new enrollment. Notification of cancellation of registration will be sent by the Business Office via email. Students should contact the Business Office with questions.
Delinquent Account Fees An account balance is considered delinquent four weeks after the tuition is due for a given semester. Fees are applied based on the account balance amount: $401 - $999: $50 $1000 - $2999: $100 $3000 and over: $150 An additional $25 fee will be charged on the 1st and 15th of each month until account balance is $400 or below.
WHEN WILL I RECEIVE A TUITION BILL? Billing is done via email (please keep us informed of your email address). No paper statements are sent. It is the student’s responsibility to know when tuition is due and pay it when it is due. E-bills are sent: (1) several weeks before the term begins, (2) every time a debit or credit is made on your ledger, and, (3) at the end of the month if there has been activity during the month or if there is a balance (debit or credit). We prefer you pay by check. If you do not pay by check, it is assumed you will pay by credit card via the Student Information System on our website. You will need a student ID and PIN to do this. Calling the cashier with credit card information should only be done in emergencies.
WHOM DO I CONTACT REGARDING MY ACCOUNT? Katy Shaw, Portland Cashier kshaw@westernseminary.edu 503-517-1888
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Failure to pay a past-due account results in the account being turned over to a debt-collections firm. The institution reserves the right to add to the debt any collection and court costs subsequently associated with collection of the debt.
COLLECTION PROCESS FOR PAST-DUE ACCOUNTS Tuition is due as outlined above. An account becomes delinquent after the due date. Accounts will be turned over to collections four months after the due date. Collection efforts are not initiated against anyone making reasonable, regular payments against their balance in a timely and realistic fashion. This does not imply that students may begin a following semester with a previous balance. The institution reserves the right to add to the debt any collection and court costs subsequently associated with collection of the debt.
TREATMENT OF TITLE IV FUNDS (STAFFORD LOAN RECIPIENTS) When a student withdraws, Unearned Title IV Funds must be returned to the lender. If you are a loan student, please contact the Financial Aid Director for a copy of the return of unearned funds calculation. The loan refund calendar is tied to the US Department of Education regulations and has no relationship to the school refund calendar.